Agreement b/w City & Parktrak, Inc. License Plate Reader LPR r
aol 2 - Z9 0S 7
AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND
PARKTRAK, INC. .
FOR
ACQUISITION OF A MOBILE AND HANDHELD LICENSE PLATE RECOGNITION
(LPR) PARKING ENFORCEMENT SYSTEM, PURSUANT TO
REQUEST FOR PROPOSALS NO.55 -11/12
- This Agreement ( "Agreement ") is entered into this day of /�` , 2013 (Effective
Date), between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and
existing under the laws of the State of Florida, having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida, 33139 ( "City" or "Customer"), and PARKTRAK, INC, a
Washington corporation, whose address is 8609 N Division, Spokane, Washington 99208
( "Vendor" or "Parktrak ").
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Vendor, including any exhibits and
amendments thereto.
City Manager: The chief administrative officer of the City. -
Exhibit "A ":. City of Miami Beach Request for Proposals No. 55 -11/12 for the
Acquisition of a Mobile and Handheld License Plate Recognition Parking
Enforcement System (the RFP)
Exhibit "B ": Parktrak's Proposal in response to the RFP (the Proposal)
Exhibit "C ": Parktrak's Quote (Including, without limitation, Mobile LPR portion to be
provided by its sub - vendor, DANA Safety Supply)(the Quote)
Exhibit "D ": Agreement between Parktrak and its sub - vendor, DANA Safety Supply
(Sub - Vendor)
Vendor: For the purposes of this Agreement, Vendor shall be deemed to be an
independent contractor, and not an agent or employee of the City.
Services: All services, work and actions by the Vendor including, without limitation
Sub - Vendor, performed or undertaken pursuant to the Agreement
including, without limitation, the work and services described in Section 2
and Exhibits "B ", "C ", and "D" hereto.
Equipment: Specific equipment identified by Parktrak and Sub - Vendor in Exhibits "B ",
"C ", and "D" hereto, including any accessories, parts and software license
required to operate such Equipment.
Fee: Amount paid to the Vendor as compensation for Services.
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Proposal
Documents: Proposal Documents shall mean City of Miami Beach Request for
Proposals No. 55-11/12 for Acquisition of a Mobile and Handheld License
Plate Recognition (LPR) Parking Enforcement System, together with all
amendments thereto, issued by the City in contemplation of this
Agreement (attached as Exhibit "A" hereto and also referred to as the
"UP"), and the Vendor's proposal in response thereto (attached as
Exhibit "B" hereto, and also referred to as the "Proposal"); all of which are
hereby incorporated and made a part hereof; provided, however, that in
the event of an express conflict between the Proposal Documents and
this Agreement, the following order of precedent shall prevail: this
Agreement; the RFP; and the Proposal.
Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305)
673-7000, Ext. 6435: and fax number (305) 673-7023.
SECTION 2
SCOPE OF SERVICES (SERVICES)
2.1 In consideration of the Fee to be paid to Vendor by the City, Vendor shall provide the
work and services described in the Proposal (attached as Exhibit "B" hereto) and in the
Quote (attached as Exhibit "C" hereto, and which Quote includes services and
equipment not included in the Proposal, which will be provided by Sub-Vendor, pursuant
to the agreement between Vendor and Sub-Vendor is also attached as Exhibit "D"
hereto. The Proposal (Exhibit "B"), the Quote (Exhibit "C"), and the agreement with Sub-
Vendor (Exhibit "D") may also collectively be referred to herein as "Services".
SECTION 3
TERM
The term of this Agreement (Term) shall commence upon execution of this Agreement by all
parties hereto, which shall be the Effective Date on page 1 hereof, and shall have an initial term
of three (3) years, with two (2) one (1) year renewal options, each to be exercised at the City
Manager's sole option and discretion, by providing Vendor with written notice of same no less
than ninety (90) days prior to the expiration of the initial term (or of a renewal term, as the case
may be).
SECTION 4
FEE
4.1 In consideration of the Services to be provided, Vendor shall be compensated as
indicated in Exhibit "C".
4.2 All costs of travel, food and lodging for installation and training staff during installation
and training times are also included in Exhibit "C".
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4.3 Fees for the Equipment and installation are to be paid as outlined in the terms and
conditions of the Quote (Exhibit "C"); and monthly, in advance, for the monthly licensing
and support (also itemized in Exhibit "C").
4.4 INVOICING
Upon receipt of an acceptable and approved invoice by the City, payment(s) shall be
made within thirty (30) days for that portion (or those portions) of the Services
satisfactorily rendered (and referenced in the particular invoice).
Invoices shall include a detailed description of the Services (or portions thereof)
provided, and shall be submitted to the City at the following address:
City of Miami Beach —Parking Department
1755 Meridian Avenue, Suite 200
Miami Beach, FL 33139
ATTN: Saul Frances, Parking Director
SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE
If the Vendor shall fail to fulfill in a timely manner, or otherwise violates, any of the
covenants, agreements, or stipulations material to this Agreement, the City, through its
City Manager, shall thereupon have the right to terminate this Agreement for cause.
Prior to exercising its option to terminate for cause, the City shall notify the Vendor of its
violation of the particular term(s) of this Agreement, and shall grant Vendor ten (10) days
to cure such default. If such default remains uncured after ten (10) days, the City may
terminate this Agreement without further notice to Vendor. Upon termination, the City
shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by
virtue of, this Agreement.
Notwithstanding the above, the Vendor shall not be relieved of liability to the City for
damages sustained by the City by any breach of the Agreement by the Vendor. The City,
at its sole option and discretion, shall be entitled to bring any and all legal/equitable
actions that it deems to be in its best interest in order to enforce the City's right and
remedies against Vendor. The City shall be entitled to recover all costs of such actions,
including reasonable attorneys' fees.
5.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY
TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO VENDOR OF SUCH
TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS
FOLLOWING RECEIPT BY THE VENDOR OF SUCH NOTICE. IF THE AGREEMENT
IS TERMINATED FOR CONVENIENCE BY THE CITY, VENDOR SHALL BE PAID
FOR ANY SERVICES PERFORMED UP TO THE DATE OF TERMINATION;
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FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL
LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS
AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the Vendor is
placed either in voluntary or involuntary bankruptcy or makes an assignment for the
benefit of creditors. In such event, the right and obligations for the parties shall be the
same as provided for in Section 5.2.
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Vendor agrees to indemnify and hold harmless the City of Miami Beach and its officers,
employees, agents, and contractors, from and against any and all actions (whether at
law or in equity), claims, liabilities, losses, and expenses, including, but not limited to,
attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of
or damage to property, which may arise or be alleged to have arisen from the negligent
acts, errors, omissions or other wrongful conduct of the Vendor, its officers, employees,
agents, contractors, or any other person or entity acting under Vendor's control or
supervision, in connection with, related to, or as a result of the Vendor's performance of
the Services pursuant to this Agreement. To that extent, the Vendor shall pay all such
claims and losses and shall pay all such costs and judgments which may issue from any
lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees
expended by the City in the defense of such claims and losses, including appeals.
The parties agree that one percent (1%) of the total compensation to Vendor for
performance of the Services under this Agreement is the specific consideration from the
City to the Vendor for the Vendor's indemnity agreement. The provisions of this Section
6.1 and of this indemnification shall survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
The Vendor shall maintain and carry in full force during the Term, the following
insurance:
1. Workers' Compensation and Employer's Liability per the statutory limits of the
state of Florida.
2. Comprehensive General Liability (occurrence form), in an amount not less than
$1,000,000.00 per occurrence for bodily injury and property damage to include
Premises/Operations; Equipment, Products/Completed Operations and
Contractual Liability, and Contractual Indemnity (Hold harmless endorsement).
The City of Miami Beach must be named as an Additional Insured with respect to
the liability coverage; and it must be stated on the certificate.
The insurance must be furnished by insurance companies authorized to do business in
the State of Florida. All insurance policies must be issued by companies rated no less
than "B+" as to management and not less than "Class VI" as to strength by the latest
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edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent.
The City must be named as an additional insured on the liability policies; and it must be
stated on the certificate.
All of Vendor's certificates shall contain endorsements providing that written notice shall
be given to the City at least thirty (30) days prior to termination, cancellation or reduction
in coverage in the policy. The certificate must state the RFP number and title.
Original certificates of insurance must be submitted to the City's Risk Manager for
approval (prior to any work and/or services commencing) and will be kept on file in the
Office of the Risk Manager. The City shall have the right to obtain from the Vendor
specimen copies of the insurance policies in the event that submitted certificates of
insurance are inadequate to ascertain compliance with required coverage.
The Vendor is also solely responsible for obtaining and submitting all insurance
certificates for any sub-consultants, sub-contractors and/or sub-vendors including,
without limitation, Sub-Vendor.
Compliance with the foregoing requirements shall not relieve the Vendor of the liabilities
and obligations under this Section or under any other portion of this Agreement. The
Vendor shall not commence any work and or services pursuant to this Agreement until
all insurance required under this Section has been obtained and such insurance has
been approved by the City's Risk Manager.
SECTION 7
LITIGATION JURISDICTION/VENUE/JURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the State of Florida.
This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action
is necessary by either party with respect to the enforcement of any or all of the terms or
conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade
County, Florida. By entering into this Agreement, Vendor and the City expressly waive
any rights either party may have to a trial by jury of any civil litigation related to or arising
out of this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit
on the City's liability for any cause of action, for money damages due to an alleged
breach by the City of this Agreement, so that its liability for any such breach never
exceeds the amount quoted by the Vendor in the Quote, or $318,311, less any sums
actually paid by the City to Vendor. Vendor hereby expresses its willingness to enter into
this Agreement with Vendor's recovery from the City for any damage action for breach of
contract to be limited to a maximum of the amount quoted by the Vendor in the Quote, or
$318,311, less any sums actually paid by the City to Vendor
Accordingly, and notwithstanding any other term or condition of this Agreement, Vendor
hereby agrees that the City shall not be liable to the Vendor for damages in an amount in
5
excess of the amount quoted by the Vendor in the Quote, or $318,311, less any sums
actually paid by the City to Vendor for any action or claim for breach of contract arising
out of the performance or non-performance of any obligations imposed upon the City by
this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended
to be a waiver of the limitation placed upon the City's liability, as set forth in Section
768.28, Florida Statutes.
SECTION 9
COMPETITIVE PURCHASING
9.1 Other entities within the State of Florida may elect to utilize this Agreement through a
cooperative purchasing arrangement; provided such an arrangement is acceptable to
the City, the entity and Parktrak and is in compliance with all applicable laws and
ordinances. If the Agreement is accessed and utilized by other entities, Parktrak agrees
to promptly pay the City a one percent (11%) administrative fee. The fees shall be due
and payable within fifteen (15) days from the date that Parktrak receives payment from
any other entity ordering work by accessing the Agreement. Fees not paid by the
specified deadline shall bear an interest rate of one and one-half (1'/z%) per month until
paid. Parktrak and entity should track fees, and payments. Parktrak shall include in its
price proposal to any other entity ordering work by accessing the Agreement, the fees as
a miscellaneous reimbursable expense. The entity shall have no claim or right to any
portion of the fees. Failure to pay fees in a timely manner shall be considered a material
breach of this Agreement and, at the City's sole discretion, may be deemed grounds for
termination of this Agreement.
9.2 The City has no obligation to administer work by other entities. Parktrak shall inform the
City of any cooperative purchasing arrangements with other entities.
9.3 The City shall not be liable or responsible for any obligation, including, but not limited to,
payment related to any other entity ordering work by accessing the Agreement.
9.4 REMITTANCE OF FEES:
Parktrak shall remit the Fees to the following address:
Payments must be made payable to The City of Miami Beach and sent to:
Finance Department—Revenue Division
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
9.5 The City may request records from Parktrak for all cooperative purchasing conducted
with other entities through use of this Agreement and payment of all fees. If
discrepancies exist between cooperative purchasing activity and fees paid, the City will
provide written notification to Parktrak of discrepancies and allow Parktrak thirty (30)
Days from the date of notification to resolve the discrepancy. In the event that Parktrak
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does not resolve the discrepancy to the satisfaction of the City, the City reserves the
right to engage a third party to conduct an independent audit of Parktrak and entity's
records, and Parktrak shall reimburse the City for the cost and expense related to such
audits.
SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Vendor, and at any time during normal
business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally
recognized holidays), and as often as the City Manger may, in his/her reasonable
discretion and judgment, deem necessary, there shall be made available to the City
Manager, and/or such representatives as the City Manager may deem to act on the
City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or
records relating to all matters covered by this Agreement. Vendor shall maintain any and
all such records at its place of business at the address set forth in the "Notices" section
of this Agreement.
10.2 [INTENTIONALLY OMITTED]
10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Vendor shall not subcontract, assign, or transfer any other portion of any work and/or
service under this Agreement without the prior written consent of the City Manager,
which consent, if given at all, shall be in the Manager's sole judgment and discretion.
Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be
assignable unless as approved pursuant to this Section, and any attempt to make such
assignment (unless approved) shall be void. Notwithstanding the preceding, the City
hereby approves the Sub-Vendor Agreement attached as Exhibit "D" hereto.
10.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Vendor shall file a State of Florida Form
PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public
Entity Crimes with the City's Procurement Division.
10.5 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of the Services, the Vendor shall not discriminate
against any employee or applicant for employment because of race, color, national
origin, religion, sex, gender identity, sexual orientation, disability, marital and familial
status, or age.
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10.6 CONFLICT OF INTEREST
The Vendor herein agrees to adhere to and be governed by all applicable Miami-Dade
County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-
Dade County Code, and as may be amended from time to time; and by the City of Miami
Beach Charter and Code (as some may be amended from time to time); both of which
are incorporated by reference herein as if fully set forth herein.
The Vendor covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly, which could conflict in any manner or degree with the performance of
the Services. The Vendor further covenants that in the performance of this Agreement,
no person having any such interest shall knowingly be employed by the Vendor. No
member of or delegate to the Congress of the United States shall be admitted to any
share or part of this Agreement or to any benefits arising there from.
SECTION 11
NOTICES
All notices and communications in writing required or permitted hereunder, shall be
delivered personally to the representatives of the Vendor and the City listed below or
may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a
nationally recognized overnight delivery service.
Until changed by notice in writing, all such notices and communications shall be
addressed as follows:
TO VENDOR: PARKTRAK, INC.
8609 NORTH DIVISION
SPOKANE WA 99208
ATTN: Craig A. Bagdon, President
TO CITY: CITY OF MIAMI BEACH
PARKING DEPARTMENT
1755 MERIDIAN AVENUE, SUITE 200
MIAMI BEACH, FL 33139
ATTN: Saul Frances, Parking Director
Notice may also be provided to any other address designated by the party to receive
notice if such alternate address is provided via U.S. certified mail, return receipt
requested, hand delivered, or by overnight delivery. In the event an alternate notice
address is properly provided, notice shall be sent to such alternate address in addition to
any other address which notice would otherwise be sent, unless other delivery
instruction as specifically provided for by the party entitled to notice.
Notice shall be deemed given on the day on which personally served, or the day of
receipt by either U.S. certified mail or overnight delivery.
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SECTION 12
MISCELLANEOUS PROVISIONS
12.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of
the parties. No modification, amendment, or alteration of the terms or conditions
contained herein shall be effective unless contained in a written document executed with
the same formality and of equal dignity herewith.
12.2 SEVERABILITY
If any term or provision of this Agreement is held invalid or unenforceable, the remainder
of this Agreement shall not be affected and every other term and provision of this
Agreement shall be valid and be enforced to the fullest extent permitted by law.
12.3 ENTIRETY OF AGREEMENT
The City and Vendor agree that this is the entire Agreement between the parties. This
Agreement supersedes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein, and there are
no commitments, agreements or understandings concerning the subject matter of this
Agreement that are not contained in this document. Title and paragraph headings are for
convenient reference and are not intended to confer any rights or obligations upon the
parties to this Agreement.
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
9
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST: �1 B�
By: :INCORP ORATED:
C�h
'4cN 2ro
L{ r /110?
City Clerk ayor/
FOR VENDOR: PARKTRAK, INC.
ATTEST:
By:
ecr tary V Presi ent
G � G A �c>-�
Print Name Print Name/Title
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
2-� �3
10 Date
1
i
Exhibit "A"
Request for Proposals No. 55-11 /12 for
Acquisition of a Mobile and Handheld
License Plate Recognition
Parking Enforcement System
11
i
REQUEST FOR PROPOSALS RFP
RFP NO. 55-11/12
i
FOR THE ACQUISITION OF A MOBILE AND/OR HANDHELD LICENSE
PLATE RECOGNITION (LPR) PARKING ENFORCEMENT SYSTEM
:RFP Issuance Date-. July 26, 2012
PROPOSAL DUE DATE: August 20, 2012 at 3:00 P.M.
CRISTINA DELVAT,Contracts Compliance Specialist
CITY HALL
PROCUREMENT DIVISION,3RD Floor
1700 Convention Center Drive Miami Beach, FL 33139
Phone: 305.673.7496 ,
Fax: 786.394.4000
E-mail:cristinadelvot@miamibeachfl.aov
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,W*W.miomibeachfl.gov
PROCUREMENT DIVISION
Tel: 305-673-7496, Fax:786.394-4000
PUBLIC NOTICE
REQUEST FOR PROPOSALS (RFP) FOR THE ACQUISITION OF A MOBILE AND/OR HANDHELD
LICENSE PLATE RECOGNITION (LPR) PARKING ENFORCEMENT SYSTEM '
The City of Miami Beach, on behalf of its Parking Department (the City), is pursuing .technology
enhancements for its parking payment systems including, but not limited to, multi-space pay stations,
municipal permit programs (including business and residential permits), and potentially pay by phone
services. The City intends to migrate to a License Plate Recognition (LPR) enforcement system, and
eventually have "paperless" parking payment options and solutions. The payment options shall be
delivered through real time web based services provided by either the .vendors' payment platform or, in
at least one case, the City's payment platform.
The City is seeking an LPR enforcement component, including functionality through real time web
enabled mobile and/or handheld units which interface with the proprietary payment platforms described I
above. The above payment platform list is not intended to be an all encompassing list.
It is the intent of the City to enter into a three (3) year agreement with the successful Proposer to provide
a Mobile and/or handheld LPR Parking .Enforcement System, with an option for an additional two (2)
year renewal option, at the sole discretion of the City Manager.
Sealed proposals will be received until 3:00 p.m. on August.20,2012, atthefollowing address:
City of-Miami.Beach
City Hall
Procurement Division Third Floor
1700 Convention Center:Drive
Miami Beach, Florida 33139
ANY PROPOSAL RECEIVED AFTER 3:00 PM ON AUGUST 20, 2012, WILL BE RETURNED TO THE
PROPOSER UNOPENED, AND WILL NOT BE CONSIDERED. 'THE RESPONSIBILITY FOR
.SUBMITTING PROPOSALS BEFORE THE STATED TIME AND DATE IS SOLELY THE
RESPONSIBILITY OF THE PROPOSER. THE CITY WILL NOT BE RESPONSIBLE FOR .DELAYS
CAUSED BY MAIL, COURIER SERVICE, OR ANY OTHER'ENTITY OR OCCURRENCE.
A Pre-Proposal Submission Meeting is scheduled for August 3, 2012 at 10:00am at the following
address:
City Hall— Fourth Floor
City Manager's Large Conference Room
1700 Convention Center Drive
.Miami Beach, Florida 33139
Attendance (in person or via telephone) to this Pre-Proposal Submission Meeting is encouraged and
recommended as a source of information, but is not mandatory. Proposers interested in participating in
the Pre-Proposal Submission Meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877=953-3061 (Toll-free North America)
9120112
City of Miami Beach RFP No:55-11112
Llcense Plate Recognition System
2 of 40
(2) Enter the MEETING NUMBER: 8982915#
Proposers who are interested in participating via telephone, please send an e-mail to j
Cdelvat(a_)miamibeachfl.gov expressing your intent to participate via telephone at least one business
day in advance of the meeting.
'The City utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This
system allows vendors to register online and receive notification of new bids, amendments and awards.
Vendors with Internet access should review the registration options at the following website:
http://www.govbids.com/scripts/panhandle/public/homel.asp?utm medium=referral&utm source=Ml
A28FL&utm campaign=web site. If you do not have Internet access, please call the BidNet support
group at 800-677-1997 extension#214.
The City also provides bid information on its website, please visit:
http://web.miamibeachfl.gov/procurement.
PROPOSERS ARE HEREBY ADVISED THAT THIS RFP IS SUBJECT TO THE FOLLOWING
ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE:
hftp://www.miamibeachfi.qov/newcity/depts/purchase/bidintro.asp
• CONE OF SILENCE --ORDINANCE NO. 2002-3378
• PROTEST PROCEDURES —ORDINANCE NO. 2002-3344.
DEBARMENT PROCEEDINGS-- ORDINANCE N0, 2000-3234
LOBBYIST REGISTRATION AND DISCLOSURE OF FEES --ORDINANCE NO. 2002-3363.
• CAMPAIGN CONTRIBUTIONS BY VENDORS-ORDINANCE NO. 2003-3389.
REQUIREMENT FOR 'CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR
DOMESTIC PARTNERS- ORDINANCE NO. 2005-3494
• LOCAL PREFERENCE FOR MIAMI .BEACH-BASED VENDORS — ORDINANCE NO. .2011-
3747.
PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY
VETERANS AND TO 'STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS
ENTERPRISES —ORDINANCE NO. 2011-3748.
CODE OF BUSINESS ETHICS —RESOLUTION NO. 2000-23879.
Any questions or requests for clarifications concerning this RFP shall be submitted by e-mail to:
cdelvat(a)-miamibeachfl.gov, with copies also submitted to the City Clerk:
'RafaelGranado @miainibeachfl.gov.
All questions or requests for clarifications must be received no later than five (5) calendar days prior to
the scheduled RFP submission date.
All responses to questions/clarifications will be sent to Proposers in the form of a written addendum.
THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO
BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY IRREGULARITY AND/OR
INFORMALITY IN ANY PROPOSAL, OR REJECT ANY AND/OR ALL PROPOSALS.
rely,
Raul J. Aguila
Chief.Deputy City Attorney
(for Procurement Division)
9/20/12
City of Mlami.Beach RFP No:55-11/12
License Plate Recognition System
3 of 40
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT Division
Tel: 305.673.7496 Fax: 786.394.4000
RFP No. 55-11/12
NOTICE TO PROSPECTIVE PROPOSERS
If not submitting a Proposal at this time, please detach this sheet from the RFP documents,
complete the information requested, and return to the address listed above.
NO PROPOSAL SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED:
Not responding due to workload issues
Not responding due to minimum qualifications requirements
Not responding due to scope of services
_Not responding due to project's size-and/or complexity
_OTHER. (Please specify)
We do do not want to be retained on your mailing list for future.proposals for the type or
product and/or service.
Signature:
Title:
Company:
Note: Failure to respond, either by not submitting a proposal or this completed form, may
result in your company being removed from the City's bid list.
9/20112
City of Miami Beach RFP No:55-11112
License Plate Recognition System
4 of 40
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel: 3051673-7496, Fax:786.394.4000
TABLE OF CONTENTS
PAGE
I. OVERVIEW AND PROPOSAL PROCEDURES 6-11
II. SCOPE OF SERVICES . 12
III. PROPOSAL FORMAT 13-14
IV. EVALUATION/SELECTION PROCESS/
CRITERIA FOR EVALUATION 16-16
V. SPECIAL TERMS AND CONDITIONS= INSURANCE 17-18
VI. PROPOSAL:D000MENTS TO BE COMPLETED AND 19-38
RETURNED TO CITY WITH PROPOSAL SUBMISSION
-All items outlined as required under Proposal Format(Section 111)
And Scope of Services/Specifications (Section 11)
-.Signed Insurance Checklist
- Proposer Information
-Acknowledgment of Addenda
- Declaration
Sworn StatemenVSection.287.133(3) (a),:Florida Statutes -
Public Entity Crimes
-Questionnaire
-Acknowledgment Letter
Disclosure and Disclaimer
Declaration: Non-Discrimination in Contracts and Benefits
- Reasonable Measures-Application (if applicable)
-.Substantial Compliance Form (if applicable)
VII. DOCUMENTS TO BE COMPLETED.BY CUSTOMERS OF THE RESPONDENTS
Performance Evaluation Letters 39
- Performance Evaluation Survey 40
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SECTION I -OVERVIEW AND PROPOSAL PROCEDURES:
A. INTRODUCTION /BACKGROUND
The City, on behalf of its Parking Department (hereinafter, the City), is pursuing technology
enhancements for its parking payment systems including, but not limited to, multi-space pay stations,
municipal permit programs (including business and residential permits), and potentially pay by phone
services. The City intends to migrate to a License Plate Recognition (LPR) enforcement system, and
eventually have "paperless" parking payment options and solutions. The payment options shall be
delivered through real time web based services provided by either the vendors' payment platform or, in
at least one case, the City's payment platform.
The City is seeking an LPR enforcement component including functionality through real time web enabled
mobile and/or handheld units which interface with the proprietary payment platforms described above. The
above payment platform list is not intended to be an all encompassing list.
The Mayor and City Commission at its July 18, 2012 meeting, authorized the City Administration to issue
this RFP for LPR Services.
B. RFP TIMETABLE
The anticipated schedule for this RFP is as follows:
RFP issued July 26,.2012
Pre-proposal submission meeting August 3, 2012,at 10:00 a.m.
Deadline for receipt of questions August 14,.201.2 iat 5:00 p.m.
Deadline for receipt of Proposals August20, 2012at 3:00 p.m.
Evaluation Committee review August2012
Commission approval authorizing negotiations September 2012
Contract negotiations Septemeer/October 2012
C. PROPOSAL.SUBMISSION
An original and five (5) copies of complete Proposals, plus a CD,-must be received no later than 3:00
p.m. on August 20, 2012, at the following address:
City of Miami Beach City Hall
Procurement Division --Third Floor
1700 Convention Center Drive
Miami Beach, Florida 33139
The original and all copies, plus the CD, must be submitted to the Procurement Division in a sealed
envelope or container stating on the outside the Proposer's name, address, and RFP number and title.
No facsimile, electronic, or e-mail Proposals will be considered.
THE RESPONSIBILITY FOR SUBMITTING A PROPOSAL IN RESPONSE TO THIS RFP, ON OR
BEFORE THE STATED TIME AND .DATE, WILL BE SOLELY AND STRICTLY THAT 'OF THE
PROPOSER. THE CITY WILL IN NO WAY BE RESPONSIBLE 'FOR DELAYS:CAUSED BY MAIL,
COURIER SERVICE, OR BY ANY OTHER ENTITY OR OCCURRENCE.
ANY PROPOSAL RECEIVED AFTER 3:00 P:M. ON AUGUST 20,'2012WILL BE RETURNED TO THE
PROPOSER UNOPENED. PROPOSALS RECEIVED AFTER THE RFP DUE DATE AND TIME WILL
NOT BE ACCEPTED AND WILL NOT BE CONSIDERED.
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D. REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR
DOMESTIC PARTNERS
The contract awarded pursuant to this RFP is subject to the City's Equal Benefits Ordinance (as adopted
pursuant to Ordinance No. 2005-3494, and as codified in Section .2-373 of the City Code entitled,
Requirement for City Contractors to Provide Equal Benefits for Domestic Partners; and hereafter
referred to as the'"Ordinance").
The Ordinance applies to all employees of a Contractor who work within the City limits of the City of
Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the
City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
The City shall not enter into any contract unless the bidder/proposer certifies that such firm does not
discriminate in the provision of Benefits between employees with Domestic Partners and employees with
spouses and/or between the Domestic Partners and spouses of such employees. Contractors may also
comply with the Ordinance by providing an employee with the Cash Equivalent of such Benefit or
Benefits, if the City Manager or his designee determines that the Contractor has made reasonable yet
unsuccessful effort to provide Equal Benefits. The Contractor shall complete and return the "Reasonable
Measures Application" contained herein, and the Cash Equivalent proposed.
It is important to note that Contractors are considered in compliance if Contractor provides benefits
neither to employees' spouses nor to employees' Domestic Partners.
Attached to this RFP -are the .following documents that need to be returned to the City with your
Proposal, or if omitted as part of your Proposal submission, within five (5) calendar days after receipt of
written request from the City:
:Declaration: Nondiscrimination in Contracts and Benefits Form;
'Reasonable Measures Application Form; and
• Substantial Compliance Authorization Form.
E. PRE-PROPOSAL SUBMISSION MEETING
A Pre-Proposal Submission Meeting is scheduled for August 3, 2012 at 10:00am at the following
address: City of Miami Beach City Hall —4`h Floor, City Manager's Large Conference Room, 1700
Convention Center Drive, Miami Beach, Florida 33139
Attendance (in person or via.telephone) is encouraged and recommended as a source of information,
but is not mandatory. Proposers interested in participating in the-Pre-Proposal Submission Meeting via
telephone must follow these steps:
(1)Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America)
(2) Enter the MEETING NUMBER: 8982915#
Proposers who are interested in participating via telephone should send an e-mail to the contact person
listed in Section E of this RFP expressing their intent to participate via telephone.
F. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA
The contact person for this RFP is Cristina Delvat, Contracts Compliance Specialist, who may be
reached by phone at 305.673.7496; fax at 786.394.4000, or e-mail at CdelvatCamiamibeachfl.gov.
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Oral communications between a proposer, bidder, lobbyist, and/or consultant and the Procurement
contact are limited to matters of process or procedure.
Requests for additional information or requests for clarifications must be made in writing to the
Procurement Division. Facsimile or e-mail requests are acceptable. Please send all requests to
Cdelvat @miamibeachfl.gov, with a copy to the City Clerk's Office at RafaelGranado a,miamibeachfl.gov,
no later than the date specified in the RFP timetable.
The Procurement contact will issue replies to inquiries and any other corrections or amendments, as
he/she deems necessary, in written addenda issued prior to the deadline for responding to the RFP.
Proposers should not rely on representations, statements, or explanations (whether verbal or written),.
other than those made in this RFP or in any written addendum to this RFP. Proposers should verify
with the Procurement Division prior to submitting a. Proposal that all addenda have been
received.
PURSUANT TO THE CITY'S CONE OF SILENCE ORDINANCE, AS CODIFIED IN SECTION 2-486
OF THE CITY CODE, PROPOSERS ARE ADVISED THAT ORAL COMMUNICATIONS BETWEEN
THE PROPOSER, OR THEIR REPRESENTATIVES AND 1.) THE MAYOR AND CITY ,
COMMISSIONERS AND THEIR RESPECTIVE STAFF; .OR 2) MEMBERS OF THE CITY'S
ADMINISTRATIVE STAFF (INCLUDING BUT NOT LIMITED TO THE CITY MANAGER AND HIS
STAFF); OR 3) EVALUATION COMMITTEE MEMBERS, IS PROHIBITED.
G.. MODIFICATIONIWITHDRAWALS OF PROPOSALS
A Proposer may submit a modified Proposal to replace all or any portion of a previously .submitted
Proposal up until the Proposal due date and time. Modifications received after the Proposal due date
and time will not be considered.
Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due
date, or after expiration of 120 calendar days from the opening of-Proposals .without.a contract award.
Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of
withdrawal received after contract award will not be considered.
H. RFP POSTPONEMENT/CANCELLATION/REJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, Proposals;
re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive any irregularities in
this RFP, or in any Proposals received as a result of this RFP.
I. COSTS INCURRED BY PROPOSERS
All expenses involved with the preparation and submission of Proposals, or-any work performed in
connection therewith, shall be the sole responsibility (and shall be at the.sole cost and expense) of'the
Proposer, and shall not be reimbursed by the City.
J. EXCEPTIONS TO RFP
Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and
outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and
clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept
or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are
rejected, the City shall require the Proposer to comply with the particular term and/or condition of the
RFP to which Proposer took exception to (as said term and/or condition was originally set forth on the
RFP).
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K. FLORIDA PUBLIC RECORDS LAW
Proposers are hereby notified that all Proposals including, without limitation, any and all information and'
documentation submitted therewith, are exempt from public records requirements under Section
119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City
provides notice of an intended decision or until thirty (30) days after opening of the Proposals, whichever
is earlier.
L. NEGOTIATIONS
The City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding
the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the
event the parties are unable to negotiate a contract. It is also understood and acknowledged by
Proposers that by submitting a Proposal, no property interest or legal right of any kind shall be created
at any time until and unless a contract has been agreed to; approved by the City; and executed by the
parties.
M. PROTEST PROCEDURE
Proposers that are not selected may protest any recommendation for selection of award in accordance
with the proceedings established pursuant to the City's bid protest procedures (Ordinance No. 2002-
3344), as codified in Sections 2-370 and 2=371 of the City Code. Protests not timely made pursuant
to the requirements of Ordinance No..2002-3344 shall be barred.
N. OBSERVANCE OF LAWS
Proposers are expected to be familiar with, and comply with, all-Federal, State, County, and City laws,
ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having
jurisdiction or authority which, in any manner, may affect the scope of services and/or project
contemplated by this RFP (including, without.limitation, the Americans with Disabilities Act, Title VII of
the Civil Rights Act, the EEOC Uniform Guidelines, and all.EEO regulations and guidelines). Ignorance
of the law(s) on the part of the Proposer will in no way'relieve it from.responsibility.for compliance.
O. DEFAULT
Failure or refusal of the successful Proposer to execute a contract following approval of such contract by
the City Commission, or untimely withdrawal of a Proposal before such award is made and approved,
may result in forfeiture of.that portion of any surety required as liquidated damages to the City. Where
surety is not required, such failure may result in a claim for damages by the City and may be grounds for
removing the Proposerfrom the City's vendor list.
P. CONFLICT OF INTEREST
All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate
family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami.Beach.
Further, all Proposers must disclose the name of any City employee who owns, either directly or
indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
Q. PROPOSER'S RESPONSIBILITY
Before submitting a Proposal, each Proposer shall be solely responsible for making any and all
investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and
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requirements affecting the full performance of the contract. Ignorance of such conditions and
requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve
the Proposer from any obligation to comply with every detail and with all provisions and requirements of
the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary
consideration on the part of the Proposer.
R. RELATIONSHIP TO THE CITY
It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is
considered to be an independent contractor, and that neither the Proposer, nor the Proposer's
employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
S. PUBLIC ENTITY CRIME
A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public
entity, and may not transact business with any public entity in excess of the threshold amount provided
in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
T. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS
This RFP is subject to, and all Proposers are expected to be or become familiar with, all City lobbyist
laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with,
and .shall -be subject to any and all sanctions, as prescribed therein, including, without limitation,
disqualification of their Proposals, in the event of such non-compliance.
U. CONE OF SILENCE
This RFP is subject to, and all Proposers are expected to be or become familiar with, the City's Cone of
Silence requirements, 'as codified in Section 2-486 of the City Code. Proposers shall be solely
responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with,.
and shall be subject to any and all sanctions, as prescribed therein, including rendering their Proposal
voidable, in the event of such non-compliance.
V. DEBARMENT ORDINANCE
This RFP is subject to, and all Proposers are expected to be or become familiar with, the City's
Debarment Ordinance (as adopted pursuant to Ordinance No. 200-3234, and as codified in Sections 2-
397 through 2-406 of the City Code). g
W. COMPLIANCE WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS
This RFP is subject to, and all Proposers are expected to be or become familiar with, the City's
Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code.
Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign
Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed
therein, including disqualification of their Proposals, in the event of such non-compliance.
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X. CODE OF BUSINESS ETHICS
Pursuant to City Resolution No.2000-23879, each person or entity that.seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division
with its bid/response or within five (5) days upon receipt of request.
The Code shall,at a minimum, require the Proposer, to comply with all applicable governmental rules
and regulations including, among others, the conflict of interest,.lobbying and ethics provision of the City
of Miami Beach and Miami Dade County.
Y. AMERICAN WITH DISABILITIES ACT(ADA)
Call 305-673-7496/VOICE to request material in accessible format; sign language interpreters (five days
in advance when possible), or information on access for persons with disabilities..For more information
on ADA compliance, please call the Public Works Department, at 305-673-7631.
Z. ACCEPTANCE OF GIFTS, FAVORS, SERVICES
Proposers shall not offer any gratuities, favors, or anything of.monetary value to any official, employee,
or agent of the City, for the purpose of influencing..consideration of this Proposal. Pursuant to Sec. 2-
449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might
reasonably tend improperly to influence him in the discharge of his official duties.
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SECTION II —SCOPE OF SERVICES
It is the intent of the City to enter into a three (3) year Agreement with the successful Proposer to
provide a-Mobile and/or Handheld LPR Parking Enforcement System, with an option for an additional
two (2) year renewal option, at the sole discretion of the City Manager.
The successful Proposer shall be responsible for the following:
1. All hardware and software for the Mobile and/or Handheld LPR System and application.
.2. Back-Office Management and Reporting System.
3. The system enables a parking inspector to quickly and easily navigate through a handheld
and/or mobile device and determine the parking payment "status" (valid or invalid) and other
credential information, as determined by the City, of a user/vehicle by reading the license plate.
4. The System must cross reference various types of parking payment platforms, including
proprietary multi-space pay stations, permit,software, pay by phone, and other platforms, as
required. :
5. The system will be utilized by parking enforcement personnel 24 hours, 365 days a year (full
time); therefore, the Successful Proposer shall have sufficient resources and personnel to
support and maintain the system.
6. Equipment shall be ruggedized.
7. High accuracy in license plate recognition.
MINIMUM REQUIREMENTS AND QUALIFICATIONS
1. The Proposer must have a verifiable proven track record of providing successful mobile and/or
handheld LPR systems and, to that end, must have no fewer.than three (3) consecutive years of
experience in comparable municipal parking enforcement operations and/or related enforcement
applications.
2. The Proposer must demonstrate evidence of financial capability sufficient to install, maintain, and
support mobile and handheld LPR systems and services to meet the City's needs.
3. The Proposer must demonstrate a level of expertise, technical knowledge, innovation, and
overall capacity to provide mobile and/or handheld LPR systems and services ith a high level of
success interfacing with multiple payment platforms during variable periods'.of 'high demand,
including.unforeseeable circumstances.
MINIMUM TECHNICAL SOFTWARE REQUIREMENTS
1. Software in the LPR must read real time parking data from the City's parking database for both
mobile and handheld LPR devices.
2. Software must be compatible with Windows 7 Desktop.
3. Software must have the ability to create internal and external reports
4. Proposer must have successfully completed at least three (3) externally hosted software
packages for a comparable parking system equal to most, if not all, of the above specifications,
including software merging of an existing data/history within the past four(4) years.
5. Successful proposer will be responsible for all sub-contracted solutions and/or third party
software.
6. Proposer must provide on-site training for implementation.
7. Proposer shall be responsible for all service to the database website reporting.
8. All data must be owned by the City.
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SECTION III— PROPOSAL FORMAT
.Each Proposal shall include, at a minimum, the following documents, each fully completed and signed,
as required. If any items are omitted, Proposers must submit the omitted documentation within five (5)
calendar days upon request from the City, or the Proposal may be deemed non-responsive.
1. Table of Contents:
Outline in sequential order the major areas of the Proposal, including enclosures. All pages must
be consecutively numbered and correspond to the table of contents.
2. Proposal Points to Address:
'a) Introduction letter outlining the Proposer's professional specialization, and providing past
experience to support the qualifications of the Proposer.
b) Proposer's must provide documentation: Proposer's shall submit such supporting
documentation.as they deem necessary to demonstrate the capability to provide and
implement the services as outlined in this RFP.
C) Qualifications of Proposer/Associated Proposal Team Members/ Management Team and
Key Personnel: Outline in detail the experience and qualifications of the proposing entity
and all associated Proposal team members; the Proposer's management team; and key
personnel; with emphasis on providing experience and qualifications on (and as to)
similar.projects as the one contemplated in this RFP.
d) Fee Information: Cost information must be submitted and must be itemized.
Notwithstanding any fee submitted, the City reserves the right to further negotiate same
with the successful Proposer.
e) Evidence of Financial Stability: All Proposers must attach a financial statement, balance
sheet or other assurance that indicates the financial capability and viability of the
Proposer. The submitted information must either be certified by an independent CPA, or
In the case of a banking reference) by an appropriate banking official.
f) References: List at least five (5) references in the South Florida area for whom your firm
provides or has provided similar services, and include their contact name, title, company,
address, telephone number, e-mail address, fax number.
g) Past Performance Client Survey Information: 'Past performance information will be
collected on all Proposers. Proposers will be required to send out Performance
Evaluation Surveys to their clients.
Please:provide your client with the Performance Evaluation Letter and Survey attached
herein, and request that your.client submit the completed survey to Cristina Delvat at Fax:
786=394-4000 or .E-mail: cdelvat @miamiGeachfl.gov. Proposers are responsible for
making sure their clients return the Performance Evaluation Surveys to the City.
Proposers are solely responsible for making sure their clients return the Performance
Evaluation Surveys to the City. The City reserves the right to verify any information
submitted throughout this process. Such verification may include, but is not limited to,
speaking with current and former clients, review of relevant client documentation, site-
visitation, and other independent confirmation of data.
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DIVISION FROM THE OFFICE OF THE PROPOSER. IN ORDER TO BE
CONSIDERED, SURVEYS MUST BE SENT TO THE PROCUREMENT DIVISION
DIRECTLY FROM YOUR.CLIENT'S OFFICE(S).
h) Methodology and Approach. The Proposer must specifically describe its proposed
methodology and.approach for completing the services required in the scope of work.
This is to include, but not be limited to, a proposed operational plan.
i) Acknowledgment of Addenda: (IF REQUIRED BY ADDENDUM) and Proposer
Information forms.
j) Acknowledgment Letter and Disclosure and Disclaimer
k) Any other documents required by this RFP.
The City reserves the right, in its sole discretion, to request additional information from
Proposers following review of the initial Proposal submissions.
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SECTION IV— EVALUATION 1 SELECTION PROCESS
The procedure for Proposal evaluation and selection is as follows:
1. Request for Proposals issued.
2. Receipt of Proposals.
3. Opening of Proposals and determination if they meet the minimum standards of responsiveness.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal
in accordance with the requirements of this RFP. Proposers may be requested to make
additional written submissions or oral presentations to the Evaluation Committee.
5. The Evaluation Committee shall recommend to the City Manager the Proposal or Proposals
acceptance of which the Evaluation Committee deems to be in the best interest of the City.
6. The Evaluation Committee shall base its recommendations on the following factors, for a total of
100 possible points:
Total=Points ,° ._. Ev ., Eyaluatio`n_ Cntena
25 Proposer's experience and qualifications in providing
mobile and/or handheld LPR systems and services:
25 Cost to the City
Mobile and/or Handheld .LPR System capabilities,
25 performance, and durability
Technical knowledge, innovation, and overall capacity to
15 provide mobile and/or handheld LPR systems and
services
Past performance based on references, information
10 provided in the Proposal, and Performance .Evaluation
Surveys
LOCAL PREFERENCE: The Evaluation Committee will assign an additional five (5) points to
Proposers, which are, or include as part of their proposal team, a Miami Beach-based vendor as
defined in the City's Local Preference Ordinance.
VETERANS PREFERENCE: The Evaluation Committee will assign an additional five (5) points
to Proposers, which are, or include as part of their proposal team, a small business concern
owned and controlled by a veteran(s) or a service-disabled veteran business enterprise, as
defined in the City's Veterans Preference Ordinance.
7. After considering the recommendation(s) of the Evaluation Committee, the City Manager shall
recommend to the Mayor and Commission the Proposal or Proposals acceptance of which the
City Manager deems to be in the best interest of the City.
8. The City Commission shall consider the City Manager's recommendation(s) as it deems
appropriate and may: approve the City Manager's recommendation(s); make its own
recommendation(s); reject all Proposals; or may prescribe such other action, as it deems
necessary and in the best interest of the City.
9. Following recorgmendation of award by the City Commission, negotiations between the selected
Proposers and the City Administration take place to arrive at a contract. If the Mayor and
Commission has so directed, the City Manager may proceed to negotiate a contract with a
Proposer other than the top-ranked Proposer if the negotiations with the.top-ranked Proposer fail
to produce a mutually acceptable contract within a reasonable period of time.
10. A proposed contract (or contracts) is presented to the Mayor and Commission for approval,
modification and approval, or rejection.
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11. -If and when a contract (or contracts) acceptable to the respective parties is approved by the
Mayor and Commission, the Mayor and City Clerk sign the contract(s) after the selected
Proposer(s) has-(or have) done so.
BY SUBMITTING A PROPOSAL, ALL PROPOSERS SHALL BE DEEMED TO UNDERSTAND AND
AGREE THAT NO PROPERTY INTEREST OR LEGAL RIGHT OF ANY KIND SHALL BE CREATED
AT ANY .POINT DURING THE AFORESAID EVALUATION/SELECTION PROCESS UNTIL AND
UNLESS A CONTRACT HAS BEEN AGREED TO AND SIGNED BY BOTH PARTIES.
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SECTION V—SPECIAL TERMS AND CONDITIONS: INSURANCE
The successful Proposer(s) shall obtain, provide and maintain, during the term of the contract,
the following types and amounts of insurance, which shall be maintained with insurers licensed
to sell insurance in the State of Florida and have a B+ VI or higher rating in the latest edition of
AM Best's Insurance Guide:
Commercial General Liability. A policy including, but not limited to,
comprehensive general liability, including bodily injury, personal injury, property damage, in the
amount of a combined single limit of not less than $1,000,000, Coverage shall be provided on
an .occurrence basis. The City of Miami Beach must be named as .certificate holder and
additional insured on policy.
1. Workers' Compensation and Employer's Liability per the statutory limits of
the state of Florida.
2. Comprehensive General Liability (occurrence form), limits of liability
$1,000,000.00 per occurrence for bodily injury 'property damage to include
Premises/ Operations; Products, Completed Operations and Contractual Liability.
Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in Insurance Checklist
3. Automobile Liability - $1,000,000 each occurrence owned/non-
owned/hired automobiles included.
Worker's Compensation. A policy of Worker's Compensation and Employers Liability
Insurance, in accordance with worker's compensation, laws as required per Florida Statutes.
Said policies of-insurance shall be primary to and contributing with any other insurance
maintained by Proposer or City, and shall name the City of Miami Beach, as an additional
insured. No policy can be canceled without thirty(30) days prior written notice to the City.
The successful Proposer(s) shall file and maintain certificates of all insurance policies with the
City's Risk Management Department showing said policies to be in full force and effect at all
times during the course of the contract. Such insurance shall be obtained from brokers of
carriers authorized to transact insurance business in Florida and satisfactory to City.
Evidence of such insurance shall be submitted to and approved by City prior to commencement
of any work or tenancy under.the proposed contract.
If any of the required insurance coverages contain aggregate limits, or apply to other operations
or tenancies of Proposer(s) outside the proposed contract, Proposer(s) shall give City prompt
written notice of any incident, occurrence, claim settlement or judgment against such insurance
which may diminish the protection such insurance affords the City. Proposer(s) shall further take
immediate steps to restore such aggregate limits or shall provide other insurance protection for
such aggregate limits.
FAILURE TO PROCURE INSURANCE: The successful Proposers'failure to procure or
maintain required the insurance program shall constitute a material breach of the contract.
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INSURANCE CHECKLIST .
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XXX 1. Workers' Compensation and Employer's Liability per the statutory limits of the
state of Florida.
.XXX 2. Comprehensive General Liability (occurrence form), limits of liability
$1,000,000.00 per occurrence for bodily injury property damage to include
Premises/ Operations; Products, Completed Operations and Contractual
Liability, and Contractual.Indemnity (Hold harmless endorsement).
3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired
automobiles included.
4. Excess Liability - $ 00 per occurrence to .follow the primary
coverages.
XXX 5. The City must be named as and additional insured-on the liability policies; and it
must be stated on the certificate.
6. Other Insurance as indicated:
_Builders Risk completed value $ 00
_Liquor Liability $ 00
Fire Legal Liability $ . 00
_Protection and Indemnity $ 00
_Professional Liability/Medical
Malpractice $ .00
Employee Dishonesty Bond $ .00
Theft Covering Money and/or Property
Of Others $ .00
Professional Liability $ .00
XXX 7. Thirty (30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the UP number and title
PROPOSER AND INSURANCE AGENT STATEMENT:
I understand the Insurance Requirements of these specifications and that
evidence of this insurance may be required within five (5) days after Proposal
opening. If I am selected as'the successful Proposer, I further understand
and agree and acknowledge that 'failure to procure or maintain the
required insurance policy shall constitute a material breach of the
contract by which the City may immediately terminate same.
For Proposer/Print Name/Title Signature of Proposer
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PROPOSER INFORMATION
Submitted by:
Proposer(Entity):
Signature:
Name (Printed):
Address:
City/State:
Telephone:
Fax:
E-mail:
Federal ID#
It is understood and agreed by Proposer that the City reserves the right to reject any and
all Proposals, to make awards on all items or any items according to the best interest of
the City, and to waive any irregularities. in the RFP or in the Proposals received as a
result of the RFP. -It is also understood and agreed by the Proposer that'by submitting a
proposal, Proposer shall be deemed to understand and agree than no property interest
or legal right of any kind shall be created at any time until and unless a contract has been
agreed to and signed by both parties.
For Proposer: (Authorized Signature) (Date)
(Printed Name)
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REQUEST FOR PROPOSALS NO. 55-11/12
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection with this
RFP.
Addendum No. 1, Dated
Addendum No. 2, Dated
Addendum No. 3, Dated
Addendum No. 4, Dated
Addendum No. 5, Dated
Part II: No Addendum was received in connection with this RFP. -
Verified with Procurement staff
Name of staff Date
Proposer-Name Date
Signature
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DECLARATION
TO:. City of Miami Beach
City Hall
1700 Convention Center Drive
Procurement Division
Miami Beach, Florida 33139
Submitted this of
The undersigned, as Proposer, declares that the only persons interested in this Proposal are
named herein; that no other person has any interest in this responses or in the contract to which
this response pertains; that this response is made without connection or arrangement with any
other person; and that this response is in every respect fair and made in good faith, without
collusion or fraud.
The Proposer agrees if this response is'-accepted, to execute an appropriate City of Miami
Beach document(s) for the purpose of estblishing a formal contractual relationship between the
Proposer and the City,for the performance of all requirements to which the response pertains.
The Proposer states that the response.is based upon the documents identified by the following
.number: RFP No. 55-11/12.
WITNESS PROPOSER SIGNATURE
:PRINTED NAME PRINTED NAME
WITNESS 'TITLE
PRINTED NAME
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SWORN STATEMENT UNDER SECTION
287.133(3)(a), FLORIDA STATUTES, ON
PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. ,
1. This sworn statement is submitted to
[print name of public entity]
by
[print individual's name and title]
for
[print name of entity submitting sworn statement]
Whose business address is
And (if applicable) its Federal Employer Identification Number(FEIN) is
(If the entity has no FEIN, include the Social Security Number of the individual signing this
sworn statement)
I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any business with any public entity or with
an agency or political subdivision of any other state or of the United States, including, but not
limited to, any bid or contract for goods or services to be provided to any public entity or an
agency or political subdivision of any other state or of the .United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
misrepresentation.
I understand that "convicted" or "conviction" as defined in Paragraph 287.133(_1)(b),.Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after.July 1, 1989, as a result of a jury verdict, nonjury.trial, or entry
of a plea of guilty or nolo contendere.
I understand that an "affiliate" as defined in Paragraph 287.133 (1)(a), Florida Statutes,
means:
1) A predecessor or successor of a person convicted of a public entity crime; or
2) An entity under the control of any natural person who is active in the
management of the entity and who has been convicted of a public entity crime.
The term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting
a controlling interest in another person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length agreement,
shall be a prima facie case that one person controls another person. A person
who knowingly enters into a joint venture with a person who has been convicted
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I
of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding contract and which bids or applies to bid on contracts for the
provision of goods or services let by a.public entity, or which otherwise transacts or applies to
transact business with a. public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of an entity.
Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. [indicate which statement applies.]
Neither-the entity submitting this sworn statement, nor any officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, nor any affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1., 1989.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members or agents who are active in
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, .shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity .crime subsequent to July 1, 1989. However, there has been a subsequent
proceeding before a Hearing Officer of the State of Florida, Division of.Administrative Hearings
and the Final Order entered by the hearing Officer determined that it was not in the public
interest to place the entity submitting this sworn statement on the convicted vendor list. [attach
a copy of the final order]
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR
THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31
OF THE CALENDAR YEAR IN WHICH IT IS FILED. ] ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT.IN
EXCESS OF THE -THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED
IN THIS FORM.
(signature]
Sworn to and subscribed before me this day of 2012
Personally known
OR Produced identification Notary Public-State of
My commission expires
(Type of Identification)
(Printed typed or stamped Commissioned name of Notary Public)
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Proposer's Name: QUESTIONNAIRE
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
Joint Venture
If a Corporation, answer this:
When Incorporated:
In what State:,
If a Foreign Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice-President's Name:
Treasurer's Name:
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Questionnaire (continued)
Members of Board of Director:
If a Partnership:
Date of organization:
General or Limited Partnership*:
Name and Address.of Each Partner:
NAME ADDRESS
* Designate general partners in.a Limited Partnership
1. Number of years of relevant experience. in operating same or similar
business:
2. Have any agreements held by Proposer for a project ever been canceled?
Yes .O No ( )
If yes, give details on a separate sheet,
3. -Has the Proposer or any principals of the applicant organization failed to qualify
as .a responsible Bidder/Proposer; or .refused to enter into a contract after an
award has been made; or failed to complete a contract during the past five (5)
years; or been declared to be in default in any contract in the past 5 years?
If yes, please explain:
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Questionnaire (continued)
4. Has the Proposer or any of its principals ever been declared bankrupt or reorganized
under Chapter 11 or put into receivership? Yes ( ) No ( )
If yes, give date, court jurisdiction, action taken, and any other-explanation deemed .
necessary on a separate sheet. .
5. Person or persons interested in this RFP have ( ) have not ( ) been convicted by a
Federal, State, County, or Municipal Court of any violation of law, other than traffic
violations. To include stockholders over ten percent (10%). (Strike out inappropriate
words)
Explain any convictions:
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent(10%) interest:
A. List all pending lawsuits:
B. List all judgments from lawsuits in the last five (5)years:
C. List any criminal violations and/or convictions of the Proposer and/or any of
its principals:
7. Conflicts of Interest. The following relationships are the only potential, actual, or
perceived conflicts of interest 'in connection with this Proposal: (If none, state
same.)
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Questionnaire (continued)
8. Public Disclosure. In order to determine whether the members of the Evaluation
Committee for this Request for Proposals have any association or relationships
which would constitute a conflict of interest, either actual or perceived, with any
Proposer, and/or individuals and entities comprising or representing such Proposer,
and in an attempt to ensure full and complete disclosure regarding this RFP, all
Proposers are required to disclose all persons and entities who may be involved with
this Proposal. This list shall include,without limitation, public relation firms, lawyers,
and lobbyists. The Procurement Director shall be notified, in writing, if any person or
entity is added to this list after receipt of Proposals.
9. Are there any pending discussions relative to mergers, acquisitions, partnerships, or
assignment of contract?
10. Is the.business entity a Miami Beach based Vendor?
Yes ( ) No
If Yes, please submit.a copy of a Business Tax Receipt issued by the City of Miami
Beach, or documentation to demonstrate that the headquarters is in the City of Miami
Beach, or documentation which proves that goods and/or contractual services are
being produced or performed, as appropriate, in the City of Miami Beach.
11. Is the business entity owned by a certified service-disabled veteran, 'and or a small
business owned and controlled by veterans, as defined on Section 502 of the Veteran
Benefit Health, and Information Technology Act of 2006, and cited in the Database of
Veteran-owned Business?
Yes ( ) No ( )
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Questionnaire (continued)
The Proposer understands that information contained in this Questionnaire will be relied
upon by the City in evaluating and making an award pursuant to the RFP, and such
information is warranted by the Proposer to be true and accurate. In the event that the City,
in its sole discretion, deems necessary, the Proposer agrees to furnish such additional
information, relating to the qualifications of the Proposer, as may be required by the City.
The Proposer further understands that the information contained in this Questionnaire may
be confirmed through a background investigation conducted by the City, conducted either
through the Miami Beach Police Department or by a third party retained by the City for such
purposes. By submitting this Questionnaire the Proposer hereby agrees to cooperate with
this investigation including, but not limited to, fingerprinting and providing information for a
credit check.
PROPOSER
WITNESS: IF INDIVIDUAL:
Signature Signature
Print Name Print Name
WITNESS: IF PARTNERSHIP:
Signature Print Name of Successful Proposer
Print Name Address
By:
General Partner
Print Name
ATTEST: IF CORPORATION:
Secretary Print Name of Corporation
'Print Name Address
By:
President
(CORPORATE SEAL)
Print Name
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ACKNOWLEDGMENT LETTER
Proposers shall incorporate in their Proposal the following letter and Disclosure and Disclaimer
attachment on the Proposer's letterhead stationary:
RE: RFP NO. 55-11/12 FOR THE ACQUISITION OF A MOBILE AND/OR HANDHELD LICENSE
PLATE RECOGNITION (LPR) PARKING.ENFORCEMENT SYSTEM
Dear Sir or Madame:
I have-read the City of Miami Beach's RFP NO. 55-11/12 For the Acquisition of a Mobile and/or
Handheld License Plate Recognition (LPR) Parking Enforcement System. On behalf of our
Proposal team, we agree to and accept the terms, specific limitations, and conditions expressed
therein. In addition, we have read, rely upon, acknowledge, and.accept the City's Disclosure and
Disclaimer which is attached hereto and is fully incorporated into this letter.
Sincerely,
[NAME AND TITLE]
[ORGANIZATION]
[PROPOSER'S NAME]
9/20/12
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DISCLOSURE AND DISCLAIMER
This Request for Proposals ("RFP") is being furnished to the recipient by the City of Miami Beach
(the "City") for the recipient's convenience. Any action taken by the City in response to Proposals
made pursuant to this RFP, or in making any award, or in failing or refusing to make any award
pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this RFP,
either before or after issuance of an award, shall be without any liability or obligation on the part of
the City.
In its sole discretion, the City may withdraw the RFP either before or after receiving proposals, may
accept or reject proposals, and may accept proposals which deviate from the RFP, as it deems
appropriate and in its best interest. In its sole discretion, the City may determine the qualifications
and acceptability of any party or parties submitting Proposals in response to this RFP.
Following submission of a Proposal, the applicant agrees to deliver such further details, information
and assurances, including financial and disclosure data, relating to the Proposal and the applicant
including, without limitation, the applicant's affiliates, officers, directors, shareholders, partners and
employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers.
It is the responsibility of the recipient to assure.itself that information contained herein is accurate
and complete. The City does not provide any assurances as to the accuracy of any information in
this RFP.
Any reliance on these contents, or on any permitted communications with City officials, shall be at
the recipient's own risk. Proposers should rely exclusively on their own investigations,
interpretations, and analyses. The RFP is being provided by the City without any warranty or
representation, express or implied, as to its content, its accuracy, or its completeness. No warranty
or representation is made by the City or its agents that any Proposal conforming to these
requirements will be selected for consideration, negotiation, or approval.
The City shall have no obligation or liability with respect to this RFP, the selection and the award
process, or whether any award will be made. Any recipient of this RFP who responds hereto fully
acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this
Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted
to the '.City pursuant to this RFP are submitted at the sole risk and responsibility of the party
submitting such Proposal.
This RFP is made subject to correction of errors, omissions, or withdrawal from the market without
notice. Information is for guidance only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same
may be modified, and the applicable definitive agreements pertaining thereto, are approved and
executed by the parties, and then only pursuant to the terms of the definitive agreements executed
among the parties. Any response to this RFP may be accepted or rejected by the City for any
reason, or for no reason, without any resultant liability to the City.
The City is governed by the Govemment-in-the-Sunshine Law, and all Proposals and supporting
documents shall be subject to disclosure as required by such law. All Proposals shall be submitted
in sealed bid form and shall remain confidential to the extent permitted by Florida Statutes.
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Proposers are expected to make all disclosures and declarations as requested in this RFP. By
submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to
make any inquiry or investigation it deems appropriate to substantiate or supplement information
contained in the Proposal, and authorizes the release to the City of any and all information sought
in such inquiry or investigation. Each Proposer certifies that the information contained in the
Proposal is true, accurate and complete, to the best of its knowledge, information, and belief.
Notwithstanding the foregoing or anything contained in the RFP, all Proposers agree that in the
event of a final unappealable judgment by a court of competent jurisdiction which imposes_on the
City any liability arising out of this RFP, or any response thereto, or any action or inaction by the
City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated
damages. The previous sentence, however, shall not be construed to circumvent any of the other
provisions of this Disclosure and Disclaimer which imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the
balance of the RFP, it is understood that the provisions of this Disclosure and Disclaimer shall
always govern. The RFP and any disputes arising from the RFP shall be governed by and
construed in accordance with the laws of the State of Florida.
ACCEPTED:
[NAME AND TITLE]
[ORGANIZATION]
(PROPOSER'S'NAME]
MIAMIBEACH-
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MIAMBEACH
CITY OF MIAMI BEACH
DECLARATION: NONDISCRIMINATION IN CONTRACTS.AND BENEFITS
Section 1.Vendor Information
Name of Company:
Name of Company Contact Person:
Phone Number: Fax Number: E-mail:
Vendor Number(if known):
Federal ID or Social Security Number:
Approximate Number of Employees in.the U.S.:_(If 50 or less,skip to Section 4,date and sign)
Are any of your employees covered by a collective bargaining agreement or union trust fund? Yes No
Union name(s):
Section 2.Compliance Questions
Question 1.Nondiscrimination-Protected Classes
A. Does your company agree to not discriminate against your
employees,applicants for employment,employees of the City,
or members of the public on the basis of the fact or perception of
a person's membership in the categories listed below?Please
note:a"YES"answer means your company agrees it will not
discriminate;a"NO"answer means your company refuses to
agree that it will not discriminate. Please answer yes or no to
each category.
❑ Race —Yes_No ❑Sex _Yes No
❑Color _Yes—No ❑Sexual orientation —Yes_No
❑ Creed —Yes_No ❑Gender-transgender status _Yes—No
❑ Religion _Yes_No ❑ Domestic partner status —Yes—No
❑National origin _Yes_No ❑Marital status _Yes_No
❑Ancestry _Yes_No ❑ Disability —Yes_No
❑Age —Yes—No ❑AIDS/HIV status Yes_No
❑ Height —Yes_No ❑Weight _Yes_No
B. Does your company agree to insert a similar nondiscrimination provision
in any subcontract you enter into for the performance of a substantial
portion of the contract youhave with the City?Please note:you must
answer this question,even if you do not intend to enter into any
subcontracts.
—Yes_No
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Question 2. Nondiscrimination - Equal Benefits for Employees with Spouses and Employees with Domestic
Partners
Questions 2A and 26 should be answered YES even if your employees must
pay some or all of the cost of spousal or domestic partner benefits.
A. Will your company provide or offer access to any benefits-to employees with
spouses and/or to spouses of employees that may be assigned to work on the City
of Miami Beach contract?
Yes No
B. Will your company provide or offer access to any benefits to employees with
(same or opposite sex) domestic partners" or to domestic partners of employees
that may be assigned to work on the City of Miami Beach contract?
Yes No
'The term Domestic Partner shall mean any two (2) adults of the same or different
sex, who have registered as domestic partners with a government body pursuant to
state or local law authorizing such registration, or with an internal registry
maintained by the employer of at least one of the domestic partners. A Contractor
may institute an internal registry to allow for the provision of equal benefits to
employees with domestic partner who do not register their partnerships pursuant to
a governmental body authorizing such registration, or who are located in a
jurisdiction where no such governmental domestic partnership exists. A Contractor
that institutes such registry shall not impose criteria for registration that are more
stringent than those required for domestic partnership registration by the City of
Miami Beach
If you answered"NO"to both Questions 2A and 2B,go to Section 4(at the bottom of this
.page), complete and sign the form,filling in all items requested.
If you answered"YES"to either or both Questions 2A and 2B,please continue to
Question 2C below.
C. Please check all benefits that apply to your answers above and list in the "other" section
any additional benefits not already specified. Note:some benefits are provided to employees
because they have a spouse or domestic partner, such as bereavement leave;other benefits
are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Yes for Yes for Employees No,this Benefit Documentation of this
Employees with with Domestic is Not Offered Benefit is Submitted
Spouses Partners with this Form
Health ❑ ❑ ❑ ❑
Dental ❑ ❑ ❑ ❑
Vision ❑ ❑ Cl ❑
Retirement(Pension, ❑ ❑ ❑ ❑
401 k etc.
Bereavement ❑ ❑ ❑ ❑
Family Leave ❑ ❑ ❑ ❑
Parental Leave ❑ ❑ ❑ ❑
Employee Assistance- ❑ ❑ ❑ ❑
Program
Relocation&Travel ❑ ❑ ❑ ❑
Company Discount, ❑ ❑ ❑ ❑
Facilities&Events
Credit Union ❑ ❑ ❑ ❑
Child Care ❑ ❑ ❑ ❑
Other ❑ ❑ ❑ ❑
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Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons
outside your control, (e.g., there are no insurance providers in your area willing to offer
domestic partner coverage) you may be eligible for Reasonable Measures compliance.
To comply on this basis, you must agree to pay a cash equivalent, submit a completed
Reasonable Measures Application with all necessary attachments, and have your
application approved by the City Manager, or his designee.
Section 3. Required Documentation
YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C.Without
proper documentation, your company cannot be certified as complying with the City's Equal Benefits
Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement
from your insurance provider or a copy of the eligibility section of your plan document; to document leave
programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does
not exist,attach an explanation.
Have you submitted supporting documentation for each benefit offered? _Yes_No
Section 4. Executing the Document
I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and
correct,and that I am authorized to bind this entity contractually.
Executed this day of in the year ,at
Signature Mailing Address
Name of Signatory(please print) City,State,Zip
Title
I
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MIAMIBEACH
CITY OF MIAMI BEACH
REASONABLE MEASURES APPLICATION
Declaration: Nondiscrimination in Contracts and Benefits
Submit this form and supporting documentation to the City's Procurement Division ONLY IF
you:
a. Have taken all reasonable measures to end discrimination in benefits; and
b. Are unable to do so; and
c. Intend to offer a cash equivalent to employees for whom equal benefits are not available.
You must submit the following information with this form:
1. The names, contact persons and telephone numbers of benefits providers contacted for the
purpose of acquiring nondiscriminatory benefits;
2. The dates on which such benefits providers were contacted;
3. Copies of any written response(s). you received from such benefits providers, and if
written responses are unavailable, summaries of oral responses; and
4. Any other information you feel is relevant to documenting your inability =to end discrimination
in benefits, including, but not limited to, reference to federal or state laws which preclude the
ending of discrimination in benefits.
I declare (or certify) under penalty of perjury under the laws of the State of Florida that the
foregoing is true and correct, and that I am authorized to bind this entity
contractually.
Name of Company(please print) Mailing Address_of Company
Signature City, State, Zip
Name of Signatory (please print) Telephone Number
Title Date
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Definition of Terms
A. REASONABLE MEASURES
The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures
provided by the City Contractor that demonstrates that it is not possible for the City Contractor to end
discrimination in benefits. A determination that it is not possible for the City Contractor to end
discrimination in benefits shall be based upon a consideration of such factors as:
(1) The number of benefits providers identified and contacted, in writing, by the City Contractor, and
written documentation from these providers that they will not provide equal benefits;
(2)The existence of benefits providers willing to offer equal benefits to the City Contractor; and
(3) The existence of federal or state laws which preclude the City Contractor from ending discrimination
in benefits.
B. CASH EQUIVALENT
"Cash Equivalent" means the amount of money paid to an employee with a Domestic Partner(or spouse,
if applicable) in lieu of providing Benefits to the employees' Domestic partner (or spouse, if applicable).
The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an employee for
his or her spouse.
Cash Equivalent. The cash equivalent of the following benefits apply:
a. For bereavement leave, cash payment for the number of days that would be allowed as paid time off for
death of a spouse. Cash payment would be in the form of wages of the domestic partner employee for the
number of days allowed.
b. For health benefits, the cost to the Contractor of the Contractor's share of the single monthly premiums
that are being paid for the domestic partner employee, to be paid on a regular basis while the domestic
partner employee maintains the such insurance in force for himself or herself.
c. For family medical leave, cash payments for the number of days that would be allowed as time off for
an employee to care for a .spouse that has a serious health condition. Cash payment would be in the
form of wages of the domestic partner employee for the number of days allowed.
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MIAMIBEACH
CITY OF MIAMI BEACH
SUBSTANTIAL COMPLIANCE AUTHORIZATION FORM
Declaration: Nondiscrimination in Contracts and Benefits
This form, and supporting documentation, must be submitted to the Procurement
Division by entities seeking to contract with the City of Miami Beach that wish to delay
ending their .discrimination in benefits pursuant to the Rules of Procedure, as set out
below.
Fill out all sections that apply.Attach additional sheets as necessary.
A. Open Enrollment
Ending discrimination in benefits may be delayed until the first effective date after the first open
enrollment process following the date the contract with the City begins, provided that the City
Contractor submits to the Procurement Division evidence that reasonable efforts are being
undertaken to end discrimination in benefits. This delay may not exceed two years from the date
the contract with the City is entered into, and only applies to benefits for which an open enrollment
process is applicable.
Date next benefits plan year begins:
Date nondiscriminatory benefits will be available:
Reason for Delay:
Description of efforts being undertaken to end discrimination in benefits:
B. Administrative Actions and Request for Extension
Ending discrimination in benefits may be delayed to allow administrative steps to be taken to
incorporate nondiscriminatory benefits into the City Contractors infrastructure. The time .allotted for
these administrative steps shall apply only to those benefits for which administrative steps are
necessary and may not exceed
9/20/12
City of Miami Beach RFP No:55-11/12
License Plate Recognition System
37 of 40
i
three months. An extension of this time may be granted at the discretion of the Procurement Director,
upon the written request of the City Contractor.Administrative steps may include, but are not limited to,
such actions as computer systems modifications, personnel policy revisions, and the development and
distribution of employee communications.
Description of administrative steps and dates to be achieved
If requesting extension beyond three months, please explain basis:
C. Collective Bargaining Agreements (CBA)
Ending discrimination in benefits may be delayed until the expiration of a City Contractor's Current
collective bargaining agreement(s) where all of the following conditions have been met:
1. The provision of benefits is governed by one or more collective bargaining agreement(s);
2. The City Contractor takes all reasonable measures to end discrimination' in benefits either by
requesting that the Unions involved agree to reopen the agreements in order for the City Contractor to
take whatever steps necessary to end discrimination in benefits or by ending discrimination in benefits
without reopening the collective bargaining agreements; and
3. In the event that the City Contractor cannot end discrimination in benefits despite taking all
reasonable measures to do so, the City Contractor provides a cash equivalent to eligible employees
for whom benefits are not available. Unless otherwise authorized in .writing by the Procurement
Director, this cash equivalent payment must begin at the time the Unions refuse to allow the collective
bargaining agreements to-be reopened, or in any.case no longer than three (3) months from the date
the contract with the City is entered into.
For a delay to be granted under this provision,written.proof must be submitted with this form that:
0 The benefits for which the delay is requested are governed by a collective bargaining agreement;
0 All reasonable measures have been taken to end discrimination in benefits(see Section C.2,
above); and
0 A cash equivalent payment will be provided to eligible employees for whom benefits are not
available.
I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing
is true and correct, and that I am authorized to bind this entity contractually.
Name of Company(please print) Mailing Address of Company
Signature City, State, Zip
Name of Signatory(please print) Telephone Number
Title Date
9/20112
City of Miami Beach RFP No:55-11/12
License Plate Recognition System
38 of 40
MIAMBEACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel: 305.673.7496 ,Fax:786.394.4000
To:
Phone:
Fax:
E-mail:
Subject: Performance Evaluation of
Number of pages including cover: 2
To Whom It May Concern:
The City of Miami Beach (City) has implemented -a .process that collects past performance information
pursuant to the submittal of responses to Request for Proposals (RFP), The information you provide will be
used to assist-the City in the evaluation of Proposals received in response to RFP No. 55-11/12 for a License
Plate Recognition (LPR) Parking Enforcement System.
The company listed in the subject line has chosen to submit a Proposal in response to this RFP. It has listed
you as a past client for which it has provided services. Both the company and City would greatly appreciate
you taking a few minutes of your time to complete the accompanying Performance Evaluation Survey.
Please review all items in the following Survey, and answer the questions to the best of your knowledge. If you
cannot answer a particular question, please leave it blank. Please return the completed Survey to Cristina
Delvat, .Contracts Compliance Specialist, on or before August 20, 2012, via fax: 786.394.4000, or e-mail
Cdelvat anmiamibeachfl.gov.
Thank you for your time and effort.
Raul J. Aguila
Chief Deputy City Attorney
(for Procurement Division)
9/20/12
City of Miami Beach RFP No:55-11/12
License Plate Recognition System
39 of 40
MIAMBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305.673.7496 ,Fax:786.394.4000
PERFORMANCE EVALUATION SURVEY
Company Name:
Point of Contact:
Phone and e-mail:
Please evaluate the performance of the company (10 means you are very satisfied and have no questions
about hiring them again, and 1 is if you would never hire them again because of very poor performance). If
you don't know, please leave blank.
poor performance). Please leave-blank if you don't know.
F1 N O. CRITERIA UNIT
Ability to maintain courteous and professional service 1-10
Communication, resolution of discrepancies, responsiveness
2 of personnel servicing the account [to include availability of (1-10)
designated contact person(s)
3 Responsiveness to priorities for service 1-10
4 Ability to provide requested services within the.designated (1-10)
timeframe
5 Cost of services provided (1-10)
g Experience level and credentials of assigned staff (1-10)
7 Overall customer satisfaction and hiring again based on
performance comfort level in hiring this firmagain) 1-10
OVERALL COMMENTS
Agency Providing Referral:
Contact Name:
Contact Phone and e-mail:
Date of Services:
Dollar Amount for Services:
Thank you for your time and effort. Please return this form to Cristina Delvat by August-20,
2012, via fax at 786.394.4000 or via e-mail at CdelvatOmiamibeachfl.gov.
9/20/12
City of Miami Beach RFP No:55-11112
License Plate Recognition System
40 of 40
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel: 305.673.7490 Fax: 786.394-4007
August 14, 2012
RE: ADDENDUM NO. 1 TO REQUEST FOR PROPOSALS (RFP) NO. 55-11/12 THE
ACQUISITION OF A MOBILE AND/OR HANDHELD LICENSE PLATE RECOGNITION (LPR)
PARKING ENFORCEMENT SYSTEM
In response to questions and requests for additional information received by prospective Proposers and
the Administration's additional review of the requirements set forth in the RFP, the RFP is hereby
amended as follow:
I. The sign-in sheet of the Pre-bid meeting held on August 3, 2012 has been included as part
of this addendum
II. DELETED: The following wording on page 13 under the "References"section of the RFP,"+n th
South Floinida " has been deleted.
III. A Word version of the forms to be submitted as part of the RFP are available upon request via
email to cdelvatCa miamibeachfl.gov, with a copy to the City Clerk, rgranado @miamibeachfl.gov.
QUESTIONS & ANSWERS
Q1: Is the equipment to be purchased—i.e.an outright purchase and the city owns it
Al: Yes
02: Section II, Minimum Scope of Services, Subsection Minimum Technical Software
Requirements,
a. point 4, Externally hosted software
I. I am presuming this means interfacing with Digital Payment Enterprise
Management System
A2(a): Externally hosted =data is stored/managed by vendor/proposer.
An interface with digital payment and other software will be required.
As stated in section II, scope of services; 4. "The system must cross reference
various types of parking payment platforms, including proprietary multi-space pay
stations, permit software, pay by phone, and other platforms, as required."
b. point 7—database website reporting; This is exporting to the city's parking
database (as described in point 1)
A2(b): Yes, the vendor is also responsible for maintenance of the data and any other reports
requested.
Proposers are reminded to please acknowledge receipt of this addendum as part of your RFP submission,
TY MI BEACH
guil
or Procurement Director
MIAMIBEACH
CITY Or MIAMI BEACH
PRE-PROPOSAL SUBMISSION MEETING
SIGN-IN SHEET
DATE: August 3,2012
RFP No.: RFP-55-11/12
TITLE: FOR MOBILE AND/OR HANDHELD LPR SYSTEM
NAME (PLEASE PRL iT) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX#
Rocio Alba Parking- CMB 305-673-7000
ralba a,iniamibeachfl.gov x-6747 q1 4�'I
Cristina Delvat Procurement- CMB 305-673-7490 786-394-4000
cdelvata,n is ibeachfl.gov
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nam Q I
CA Ong/ Vc� w. oV 3°J' -413-?ago
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RI+P-55-11/12
MIAMIBEACH
CITY OF MIAMI BEACH
SIGN-IN SHEET
NAME (PLEASE PRINT) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX#
47-1 FC90
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RFP-55-11/12
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Exhibit "B"
® Parktrak's Proposal
12
Ze
.f
Proposal Submission
RFP No. 55-11/12
FOR THE ACQUISITION OF A MOBILE
ANWOR HANDHELD LICENSE PLATE
RECOGNITION (LPR) PARKING
ENFORCEMENT SYSTEM
August 20, 2012
ParkTrak, Inc.
8609 Noah Division Street
Spokane,WA 99208
+1509-789-1273
Putting together the pieces of your
parking puzzle,
��lll'U(i11�llrlil /_�l:er
8609 North Division Street Spokane, WA 99208 Phone:(888)877-6212 Fax:(509)323-9541
August 20,2012
Ms.Cristina Delvat,Contracts Compliance Specialist
City Hall
Procurement Division,Yd Floor
1700 Convention Center Drive
Miami Beach,FL 33139
Reference: RFP No.55-11/12
For the Acquisition of a Mobile and/or Handheld License Plate Recognition(LPR)Parking Enforcement System
Dear Ms.Delvat:
ParkTrak, Inc. is pleased to submit the following information and proposal to the City of Miami Beach for the above referenced RFP. ParkTrak has been
assisting private companies, municipalities, and institutions manage parking enforcement for over 20 years using handheld and PC based technology,with
installations across North America and Australia.
ParkTrak,Inc.possesses a full understanding of the scope of work included with this Request for Proposal and makes a positive commitment to timely
performance of work. We further submit this proposal to the City of Miami Beach clearly without collusion to any other person or entity submitting a
proposal pursuant to this RFP.
ParkTrak has already:
• Analyzed output data from the city's online permit system;
• Presently have a working integration with several electronic meter providers such as Digital Payment Technologies;
• Currently enjoy a working integration with several Pay-by-Cell Phone providers such as Park Mobile.
ParkTrak has also worked with mobile vehicle mounted LPR unit providers in the past and will be happy to work with any mobile provider that is chosen by
the City of Miami Beach. We are submitting a proposal for handheld units only.
In direct response to this RFP,attached please find information on our software and handhelds as well as references for review.
This submission is inclusive of the following:
• Our suggestions for equipment and software,including our real-time online parking enforcement system;
• Information pertaining to our ability to perform all your desired tasks;
• Corresponding information regarding software and hardware choices;
• Costs pertaining to all aspects of our proposals to you,including software and hardware options.
ParkTrak affirms that all prices quoted herein will be valid for a period of 90 days. All components have a full one year warranty for defects in workmanship
and manufacture. Annual maintenance fees for coverage beyond the warranty period are available upon request. Monthly support costs are listed on each
quote. The warranty period for the equipment purchased will commence from the date that the equipment is shipped.
Thank you for looking to ParkTrak for information on this project. if you have any questions regarding this proposal or any ParkTrak products please contact
us at(888)877-6212,our corporate office,or call me directly at(973)953-3040. You can also contact me via e-mail at kbaig @parktrak.com.
Sincerely,
<x,&& Bar d
Karla Baig
Vice President,Business Development,Eastern US
ParkTrak,Inc.
Corporate Office: 8609 North Division Street Spokane,WA 99228-0950
Home Office: 8115 Vinoy Blvd.#107Charlotte,NC 28262 Phone: (888)877-6212 Direct:(973)953-3040 Fax:(509)323-9541
2
h. Proposer Documentntiuir
Who is the ParkTrak Team?
An experienced and committed market leading supplier of hardware and software for parking ticket
--management systems — — - -
ParkTrak brings years of experience and significant credentials. Applying these with innovative thinking and
software development are the tools that we employ to allow us to help you meet your challenges in parking
enforcement.
Delivering parking solutions since 1994 as a division of a parking enforcement collections parent company,
ParkTrak became independent in 2001 with the sole purpose of providing handheld parking solutions. ParkTrak
is headquartered in Spokane, Washington.
ParkTrak develops, markets, implements and supports handheld solutions for a broad segment of parking,
security and revenue control applications. The company's parking specific application software and handheld
devices provide enforcement, revenue control, tracking, and office management solutions to municipal,
institutional and private parking operations across North America. The company also offers a full range of
services including integration, training, and support.
What are we offering?
A proven and cost effective Parking System Management System that will be deployed and maintained in a
manner that will meet your technical requirements and operational goals.
ParkTrak proposes a parking ticket management system that that meets and exceeds the goals of your
application for enhanced data collection, including the option of imaging technology to increase ticket accuracy,
decrease ticket appeals, and enhance permit management through embedded License Plate Recognition
(LPR),appending photographic notes; wireless printing, and interfaces for electronic pay-by-space and pay-and-
display machines: Our solution will integrate with the City of Miami Beach's existing parking management and
cash receipting system and currently integrates with multiple public sector systems, comparable to the SunGard
Public Sector System.
Electronic Tire Chalking is an available function of the handheld software allowing the operator to timestamp a
vehicle to a particular lot and stall using the plate and valve stem positions to assure that no movement has
occurred once the allotted time period is acceded.
Permit management is available with ParkTrak Pro. Options include permit management using bar coding or
"Virtual Permitting", the use of the license plate as the permit so that simply entering the plate will confirm
whether or not the vehicle is authorized.
3
Workstation:
• Windows–XP, Vista x86, 7x86
• Microsoft ActiveSync or Windows Mobile Device Manager
• CPU– Pentium 4 class or better
- o_ RAM 512mb- - - - — - -
o Hard disk space– lgb min– l Ogb+ Recommended
• Internet Connectivity
Implementation /Training / Support
As per the City of Miami Beach's Request for Proposal, ParkTrak will provide the required hours of application
training. This course structure is tailored to each installation depending upon client needs. Typical installations
are done with pre-installation work done with the client before the technician arriving, and two days or more
onsite training of the software and handhelds. Additional training is available remotely via a VPN or by phone
as needs dictate. Web training can also be arranged using various web conferencing tools.
The User Guide for the Intermec CN50 will be provided for the city. Quick Reference Cards may be developed
for all of the staff members who will be utilizing these units.
Maintenance Calls/Support
Quality Assurance
ParkTrak is committed to project excellence by providing the highest quality products and services that
function safely and reliably for the parking and enforcement industry. We believe that the delivery of a
quality project requires quality management and teamwork from all project participants in concert with the
finest hardware and software technology available. ParkTrak has a quality philosophy that is as follows:
There is no greater compliment for ParkTrak than achieving customer satisfaction from our accomplishments
and the subsequent referral to others based on our quality of work. Understanding the customer's goals and
providing a quality work product is critical to our success and is the cornerstone of our business.
Every ParkTrak employee is responsible for quality and each employee will do the job right the first time, on
time, and every time. ParkTrak believes that overall quality is achieved by a process of basing products and
services on sound engineering, proven management practices, daily monitoring the processes, qualitatively
measuring the successes, and resolving any issues without delay.
4
Maintenance, Service, and.Support
The overall operational performance of any parking ticket and enforcement data collection system can be
directly attributed to the methods employed in the maintenance of the system.As you would in caring for any
fine vehicle,you need to regularly clean, inspect and adjust components of the system to insure their optimal
-performance along-with-minimal downtime-while-incurring the least costs possible.-
The products selected by ParkTrak for this project have the highest levels of reliability available in the industry
today. With minimal preventive maintenance effort these systems should meet or exceed the manufacturers'
suggested life expectancy.
Maintenance Plan
There are no field-replaceable components for the handheld unit.We recommend screen protectors for the
handheld mobile computer(nominal cost) and encourage the carrying of the handheld by its respective carrying
cases/straps.
Customer Support Delp Desk
ParkTrak provides support for routine or emergency hardware and software support, Monday to Friday,
7:30am-5pm Pacific Time. The support will be limited to handheld and software systems provided by ParkTrak.
All calls will be logged and all issues tracked to completion. A history of all support calls and corrective action
will be maintained for review by management.
Repair and Replacement of Failed handheld Units
All material for repair or warranty replacement purchased under this agreement must be returned to the
appropriate manufacturer subject to their individual Returned Material Repair(RMA) Process unless otherwise
indicated by ParkTrak. An RMA number must accompany any item returned for proper tracking and warranty
handling.
All Items must be packaged to insure safe transport, include a packing list or RMA form, labeled outside with
RMA number visible, and shipped to:
ParkTrak, Inc.
RMA Department
8609 North Division St.
Spokane, WA 99208
The usual turnaround time is approximately seven (7)days. If a loaner is available at our corporate office,of
course, it would be shipped to you via overnight delivery.
Our corporate office is located in Spokane, WA and in-house repairs can be done there. Our distributor is located in
Chicago, IL.
5
Response for Software
The majority of our software can be updated, installed, and/or repaired via remote management. Our website,
http://parktrak.com, has a direct link to our support representatives. Our clients find this extremely easy to
navigate and are pleased with the timely results. The client simply clicks the hyperlink, follows simple
instructions, and is almost instantly connected with a support representative. At this point, ParkTrak has the
ability to see exactly what our client is seeing-and remotely diagnose-any issues, repair-any-problems or reconfigure
anything that needs to be done.
TO
b .
e s cLer�e c n
Online Support
Store
YOUR PARKING PUZZLE Online
0- 1
Learn More ., _ •. _ ••
Customer Updates
ParkTrakpossesses the ability to electronically deliver updates to our products and licenses to customers
efficiently and cost-effectively. It provides a scalable solution that cuts softwaredistribution and support
costs and increases organizational efficiency and customer satisfaction.
ParkTrakstays connected to our clients by electronically delivering applications, updates, and messages
directly to their systems while providing world class customer service. ParkTrak keeps our clients'
support costs down and our customers happy.
Project'Timeline
In direct response to the Request for Proposal, ParkTrak, Inc. commits to abide by the timeline stated within.
Delivery of hardware and software, as well as implementation, will meet the timeline required by the
City of Miami Beach. ParkTrak, Inc. commits to a complete understanding of the estimated timeline and
has the ability to meet these requirements.
Project Planning/Implementation Methodology
ParkTrak provides an exceptionally low risk solution. As one of the pioneers in the parking ticket management
and enforcement application, we have successful implementations of Parking Ticket Management Systems in
6
some of the largest commercial operations in North America. From Pre-installation to full implementation,
ParkTrak provides a cost-effective, efficient project plan for each of our clients.
The ParkTrak team is comprised of world-class systems integrators and technology developers with significant
parking, ticket management, and enforcement related project experience. Supporting ParkTrak's superior
technical solution is its development capabilities and comprehensive implementation and training plan.
ParkTrak's organizational and scheduling capabilities assure a smooth, step by step and interactive project
delivery.
- Parktrak's Mission-Statement- - - -
ParkTrak Inc. is the industry leader in handheld and portable solutions for a broad range of challenges facing
today's parking professionals. Our clients have come to rely on our judgment and expertise to provide them
with solid recommendations for efficient management of their assets. We balance the business need by tailoring
the right technologies to fit what the Client is trying to accomplish.
7
Product Hardware Description
Intermee CN50 Handheld Unil
FEATURES
• The industry's most advanced rugged mobile computer
• High performance communication and computing in a small and lightweight ruggedized design that is optimized for highly
mobile field workers
• 3.75G wireless WAN technology supports both voice and high-speed uplink and downlink data exchange to help improve
worker productivity
• Flexible NetworkTm radio lets you deploy a single hardware solution on the wireless network that offers the best geographic
coverage and lowest cost
• Enhanced Mobile Document Imaging (eMDI) option enables users to capture high quality document images while on their
route to help streamline back office operations and improve cash flow
• Integrated digital compass and GPS radio provides instantaneous and real-time directional information to improve navigation
for both pedestrian and vehicle-based applications
• Built-in accelerometer senses position of the device to trigger display rotation
• Standard features include both a high performance 3 MP color camera and an area imager for responsive 1 D and 2D barcode
reading
• Choice of area imagers— EA I 1 optimized for scan intensive applications, EA21 optimized for document imaging with the
capability to scan 1D/21)barcodes
• Bluetooth® v2.1 EDR radio provides secure wireless connectivity to headsets, mobile printers and other Bluetooth
compatible devices for simple and convenient connectivity
• Wi-Fi certified 802.11 radio enables fast and secure communications or end-of-day synchronization with your enterprise
network
• Integrated cell phone provides high quality voice communications eliminating the need to carry a separate device
• Windows Mobile 6.1 and Windows Embedded Handheld 6.5 operating systems promote ease of integration and intuitive use
by developers and users
• Standard 2561MB RAM and 512MB Flash Memory allows you to run multiple simultanous applications—fast
• Available in QWERTY or numeric keyboards
• Medallion®Complete service provides protection against unbudgeted and rising repair costs
PRODUCT OVERVIEW
• The Intermec CN50 is the only 3.75G wireless mobile computer that combines a small and lightweight form factor with a
rugged design to deliver the most advanced, high performance voice and data communication solution specifically designed
for the highly mobile field worker.
• With the class leading capabilities of the CN50 in their mobile workers' hands, enterprises can improve their business
processes,expand their service offerings and reduce the cost and complexity of a field mobility solution.
8
• As the first device in the industry to offer a 3.75G wireless WAN Flexible NetworkTM Radio, the CN50 allows enterprises to
finally standardize on a single hardware platform that can be configured for either CDMA or UNITS wireless networks. This
gives enterprises the flexibility to choose the network that provides the best geographic coverage and the lowest cost.
• With a single hardware solution to deploy, enterprises can simplify application development, lessen verification complexity,
reduce deployment costs, and dramatically lower overall cost-of-ownership. As your business needs change or coverage
options evolve, the Flexible Network Radio can be re-provisioned to a different carrier network.
• The CN50 has the latest 3.75G wireless WAN radio to deliver the fastest data and voice communications available on both
CDMA and UMTS wireless networks. With high speed uplink packet access(HSUPA) technology, the CN50 provides fast
and reliable data-connectivity for uploading large-documents, real=time images or synchronization with your enterprise data
base. Compared with previous 2.5G radio technology, the CN50 provides improved productivity today, and allows
enterprises to realize future benefits as the network capabilities continue to improve.
• The CN50 is built on a unique multi-processor architecture with dedicated ARM and DSP processors to deliver robust
application processing with nearly instantaneous response, all at the lowest levels of power consumption. The extended-life
battery provides ample power to drive consistent, full-featured functionality without compromise to the compact and
lightweight design.
• The EAII imager provides a familiar "laser-like" aimer and scanning performance that is optimized for scan intensive
applications, including small or damaged barcodes. The EA21 imager provides great performance for ID/2D barcodes as
well as Intermec document imaging.
• The CN50 with EA21 imager features an optional imaging application called Intermec Enhanced Mobile Document Imaging
(eMDI) which gives mobile workers a fast and reliable way to convert paper documents into electronic files. eMDI helps
streamline back office operations and improves cash flow by reducing time-to-payment for services rendered because
delivery confirmations can be imaged in the field and sent wirelessly to the home office. Customer service and other staff
gain real-time access to document images, via the enterprise systems, which can be used to answer customer queries, issue
invoices,and update records.
• The integrated digital compass provides a real-time indication of directional heading to enhance the functionality of the GPS
radio. By improving the accuracy of the turn-by-turn directions, mobile workers are able to deliver better customer service
and improve on-time delivery.
• A built-in accelerometer allows the CN50 to rotate the display based on the orientation of the device, improving worker
efficiency and the user experience during signature capture or similar operations. A bright 3.5" QVGA display provides
exceptional viewing indoors and outside.
• The CN50 features a Bluetooth® v2.1 EDR radio which provides secure wireless connectivity to headsets, Intermec mobile
printers and other Bluetooth compatible devices for simple and convenient connectivity. The Wi-Fi certified 802.11 radio
enables fast and secure voice communications or end-of-day synchronization with your enterprise network.
• With industry-leading cell phone technology at its core, the small and lightweight CN50 bridges the gap between a mobile
computer and a traditional cell phone to provide high-quality voice communications without the expense of deploying and
maintaining a separate device.
• The no compromise design includes both a high performance 3 MP color camera with auto-focus and flash, and a dedicated
area imager for responsive 1 D and 2D barcode reading.
• The industry standard platform in the CN50 includes either Microsoft® Windows Mobile 6.1 or Windows Embedded
Handheld 6.5 which enables the device to integrate quickly and easily with existing systems and provides familiar operation
for end users. These two operating system options provide integrated support for Systems Center Mobile Device Manager
(SCMDM), allowing enterprise IT Managers to securely provision, configure, and deploy application software, device
settings,and policies for populations of CN50 devices from the convenience of their management consoles.
9
• Developers can access a comprehensive software toolkit through the Intermec Developer Library to simplify application
development and shorten time to deployment.
• Intermec SmartSystemsTM software simplifies remote device management, by automatic staging, applying periodic system
and software updates, as well as configuration changes, to keep on-going system maintenance costs low, and your CN50s
performing in top condition.
• The Intermec CN50 mobile computer is designed specifically for on-the-go field mobility customer service operations that
need to be completed faster using only a single device that combines robust application processing, automated barcode data
scanning and document capture, digital camera functionality, and 3G wireless WAN voice and data communication in a
— - rugged compact package necessary to-achieve better customer service and-bottom line results,now-and in the future. - -
10
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ug;adIi•d-siloeha;i;opt in,:zad hoic.aor�r,,.aimal,ifs-EA1i,_puraic;:d data communication solution specifically
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hip .h+y n .,bdre n, l,;a<„„sr; ro!.c,an!nrerg;•, .aP,)1:c,3bon5 E,142 i designed for the highly mobile Held worker.
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uplink and.j,+,•:nw-,!(daea a.chans•; ,I .? coih' !'?1 EDa rad o urevjd<,s hands,enterprises can improve their
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lats youdcph)'! Slur;oonccompazibled::vica�for complexity of a field mobility solution.
a srn;lr h;rd.ire 5oluaon on rho simple and converian;connectivity
mrirelass ne?tvr.r!(Khat nr•?rg ti,ebesi As the first device in the industry to offer
gaor;raphi:coJara-,a and lo.,..,,cos; V'Ji ,c4i tined 802.11 radio enobl::s a 3.75G wireless WAN Flexible Network'
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Enhanced
%4,jb!i,i Docunn?nt Imarinq cr and-o;-day zynchroni a:ion finally standardize on a single hardware
zP.d,)n anab6zs user;to capture raii:i your enwrprNa.nwiwr rlr platform that can be configured for either
h:ah quahty d•?curn tru ima,�as:rhi1.3 COMA or UMTS wireless networks.This
an r.,.?ir rn,,tg to r,n;p szraarrline har,!r In-a?raied r,311 oh•or•provides gives enterprises the Flexibility to Choose
I
' ofiic[r opr•ra:ions and i:nP:ova rash;la::r hi;h quahiry}m:ra cvnununica'dcns the network that provides the best i
elir jna;ing:he n, ad;. geographic coverage and the lowest cost. I
- lr.:a.;ra:ad digral compass and,PS carry a sapxa:a ccvica
radio prov:d;s ms rant ane:?us and With a single hardware solution to deploy,
.'sal-ama diraccional rn;orm ation to Wincio::rs Mobiia 5.'!,:oar i;mg sgstam enterprises can simplify application
impr,vrnav+?ati"m for both pedrsr jar•. and development,lessen verification
and v-4iidu•b.;sed;;Vlflimdun; intuitive u;N by dereiouers and us.ar; complexity,reduce deployment costs,
and dramatically lower overall cost-
9vrlt-in accelerarnata;sens's,pw;won Standard 25;Aii3RAM and 5 i_P,19=Ia;h of-ownership.As your business needs
,J;h.?davica:o risgt•r you:o run niul:ipic change or coverage options evolve,
;imult.y;,ousapolicaiions-fast the Flexible Network Radio canbere-
provisioned to a different carrier network.
i+abla in Q%P4EP
nu+;,ari!kayboartls
A1edalljan•G_r.:plr:a service
ALte m�, prondasPret•3ctionajr.?Pa
uni�ud�otad:,md n;ina r.�pair rns;;
11
CN50 Sapparting Flefd-based Improves cash Flow by reducing tim a-to- The no compromise design includes
Applications payment forservices rendered because both a high performance 3 MP color
t deliveryconfirm ations can be Imaged camera with auto-focus and flash,and
r in the field and sent wirelessly to the a dedicated area imager for responsive
home office.Customer service and other 10 and 20 barcode reading.
staff gain real-time access to docum ent
images,via the enterprise systems,which The EA11 imager provides a familiar"laser-
can be used to answer customer queries, like"aim er and scanning performance
issue invoices,and update records. that is optimized for scan intensive
applications,including small or damaged
The CN50 isbuilt on a unique m ulti- barcodes.The EA21 Imager provides
processor architecture with dedicated great performance forlD/20barcodes
ARM and OSP processors to deliver aswellas Intermec document imaging.
robust appllca tl on processing wi th nearly
instantaneous response,all at the lowest The industry standard platform In the
levels of power consumption.The standard CN50 includes Microsoft'Windows Mobile
batteryls suitable for uninterrupted 6.1 which enables the device to integrate
full shift use in most applications. quickly and easilywith existing systems
For extreme-duty applications,the and provides tam lliar operation forend
extended-life batteryprovidesample hers.Windows Mobile 6.1 provides
power to drive consistent,full-featured Integrated support for Systems Center
functionalitywithout compromise to Mobile Device Manager(SCMDM),allowing
the compactand lightweight design. enterprise IT Managers to securely
provision,configure,and deploy application
DEsigned specifically for the"hold and The integrated digital compassprovides software,device settings,and policies
carry"activities Of the postal,field areal-time indication of directional for popula tions of CN50 devices from the
service,transportation,and commercial heading to enhance the functlonalityof convenience of their managem ent consoles.
deliveryworker tasked with delivering the GPS radio.By improving the accuracy
high levels of customer service all day of the turn-by-turn directions,mobile Developers can access a comprehensive
long,the lightweight,multi-function workers are able to deliver better customer software toolkit through the
CN50 eliminates the need to carry service and improve on-time delivery. Intermec Developer Library to
and manage different devices such simplify application development
as cell phones,digital cameras and A built-in accelerometer allows the and shorten time to deployment
document scanners reducing operational CN50 to rotate the display based on the
costs,and improving service quality, orientation of the device,improving worker Intermec SmartSystems-software
accuracy and responsiveness. efficiency and the userexperience during simplifies remote device management,
signature capture or Sim ilar operations. byautomatic staging,applying periodic
Abright 3.5"QVGAdisplayprovicies system and software updates,aswell as
The CN50 has the latest 3.75G wireless exceptional viewing in full sunlight. configuration changes,to keep on-going
WAN radio to deliver the fastest data and system maintenance costs low,and your
voice communications available on both The CN50 features a Bluetooth°v2.1 CN50s performing In top condition.
COMA and UMTS wireless networks.With
EDR radio which provides secure
high speed uplink packer access(HSUPA) wireless connectivity to headsets, The Intermec CN50mobilecomputer
technology,the CN50 provides fast and Intermec mobile printers and other Is designed specifically for on-the-
reliable data connectivity for uploading Bluetooth compatible devices for go field mobilitycustomer service
large documents,real-time Imagesor simple and convenient connectivity. operators that need tobe completed
Synchronization with your enterprise data The Wi-Fi certified 802.11 radioenables faster using only a single device that
base.Comparedwith previous 2.5Gradio fastand secure voice communications combines robust application processing,
technology,the CN50 provides improved orend-of-claysynchronization automated barcode data scanning
productivitytoday,and allows enterprises with your enterprise network. and docum entcapture,digital camera
to realize future benefits as the network functionality 3G wireless WAN voice
capabilities continuetoimprove. With industry-leading cell phone and data communication in a rugged
technology at its core,the small and compact package necessary toachieve
The CN50 with EA21 imager,features IightweightCN50 bridges the gap better custom er service and bottom
an optional Imaging application called between a mobile computerand line results,now and In the future.
Intermec Enhanced Mobile Document a traditional cell phone to provide
Imaging(eM01)which givesmobileworkers high-quality voice Communications
a fast and reliable way to convert paper without the expense of deploying and
documents Into electronlc riles.eMDlhelps maintaining a separate device,
streamline back office operations and
12
�- License Plate Recognition
U
Eliminate tedious manual entry with "point and
shoot" technology.
Two handhelds to choose from that best fit your needs:
7 EEO El t
�-;''
ogoor P
ggqA _
~...� Casio IT-3000 with imager
71-- { Features:
t" • Compact design -Valet management
QY • Electronic tire chalking • Honor box management
• On and off street enforcement • Permit management
• License plate inventory • Pay station interface capability
t-:- ��,� ,, • Scofflaw identification
M3 Sky with color Imager
Putting together the pieces of your parking puzzle.
8609 N.Division St.Spokane.WA 99208 ® (888) 877-6212 A www..parktrakcom
13
I
' C
Handheld Management
and Enforennent
Parktrak Pro Parking Management Systems combine
advanced hardware and innovative software to meet your
challenges today.
rr_
Wcetnse Plate Recognition
Offering a world of opportunity for your parking manage-
ment and enforcement operations such as productivity, »}
added accuracy,and reduced data entry.
y y
►ooSo -
Virtual Permitting
By using a vehicle's license plate as a permit you have the
flexibility to restrict and enable parking privileges based on
your preferences. (d IT 3000 916 hapr
r:tii-
when Photo Notes
You will have the ability to attach photos to a notice
printed and left with the offending vehicle.The
C+
-,: _
photos then become part of the notice record.
Win- ;:f+.`=-fin. 1.9M.JlH4eL
t _
Electoa�icTia�e Cihalkt1 ing
You will have the ability to"time stamp" vehicles by
•�nm ti� �- 10.00 $10.00 electronically marking them for time and position
so you know when"time's up," with little chance for
dispute.
Putting together the pieces of your parking puzzle.
8609 N.Division St.Spokane.WA 99208 ® (888) 877-6212 ® www.parktrak.com
14
SOFTWARE
Product Software Description
ParkTrak Pro v2 PC Software
Hardware Requirements
a Intel Pentium III or equivalent
- - a Memo 256 MB minimum - -
Memory: - - - - - -
® 10/100 Mbps Network Card
System and Software Installation Requirements
• Windows XP Pro workstation
• Disk space: 4 GB minimum
• TCP/IP protocol stack
• High-speed internet access
About ParkTrak Pro and ParkTrak Pro V2
• ParkTrak Pro has a proven product, helping hundreds of commercial parking operators,
municipalities, educational and medical institutions,and airports better implement their
management and enforcement operations since 1992.
• ParkTrak Pro offers valuable tools such as License Plate Recognition,Digital Imaging, and Bar-
Code Recognition. These tools enable "real world" parking solutions like Electronic Tire
Chalking,Photo Notes, and "Virtual" or Bar-Code Permit Management.
• ParkTrak offered the world's first enforcement handheld system with built in digital imaging
and LPR. The imager allows for automatic linking of photos to every ticket issued, along with
optional License"Plate Recognition technology. The system includes applications for:
Enforcement, Permit Management,Electronic Tire Chalking,Scofflaw,and Pay on Foot
Integration. With over 300 installations, ParkTrak continues to set the standard for handheld
computer applications in the parking industry.
e The ParkTrak Pro software offering combines off-the-shelf components with advanced platform-
based configurable modules,which easily integrate with third-party applications. Our third party
partners include industry leaders in the fields of Pay on Foot&Pay by Cell technologies,Web
Services,Accounting, and Intelligent Voice Recognition.
15
Database
The database is responsible for collecting and archiving all the data associated with handheld
transactions. All transaction data collected in the field is sent to the database server and stored in a
Microsoft Access database,which store up to 2GB of data. Utilizing Microsoft Access allows
other applications to access the data for import/export and custom reporting. Data backup is
accomplished via a provided backup function, to a Zip file. Offsite storage is achieved by utilizing
ParkTrak's Backup Lite software.
Reporting - - - - -The Reporting system has the ability to provide detail management and financial reports. A
standard set of reports are provided that have the ability to report based on variable times,
transaction types, operator, categories,lots and violations. The system has the ability to allow the
development of additional reports by the user using industry standard database management and
report writings tools. The system shall provide the end-user with the ability to produce ad-hoc
management reports that can be easily tailored to meet specific needs.
16
�
PARKING
ENFORCEMENT
P.C. SOFTWARE w ±
OVERVIEW
Commonly used #unctions may be accessed quickly by using
these buttons
ParkTrak Database :::1PTrakPro2tDatabaselptrakpro_data.m
it View Sm HH U Sync Tools Report3 Permit - p
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19
ParkTrak Database 1 1 1 1 • 1 1 1
File Gdt View Soo aw Tac . HHU Sjnc Trmlc Report Pex—r.it Hod
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20
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ParkTrak Database C:%PTrakPre / . . . . . . data.mdb.
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24
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25
In addition, notice activity may be viewed by lot or by date.
ParkTrak Database C:tPTrakPro2ADatabaselptrakpro—data.mdb ■
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28
ParkTrak Database C:1PTrakProZWatabaselptrakpro data.mdb L[OLXJ
Scofflaw is updated on
the handhelds
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uploaded.
ParkTrak Database C:IPTrakPro2Watabaselptra 4ro_dan.mdb �
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entered U ko"t
allowing for quick reaction in
situations
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Amber Alert
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There are over thirty
ni
reports defaulted o..ange _—___ �r Ilel CPUnI—_ ___ __ -1
i Irom � c.;.r..t�ar-rr•m In r:ni•II°r• 1
into the system, as well � """ '-°�•``-"'•�•'"°"�-°'�
as custom reporting
LdLt
i Y ® CJ,OP�n Nv4aa>•
capabilities that allow �-_______� � $ta.>.ed.l.+ld"mt�
w�l na iwr.u. Q"coded liohte.
the user the ability t •►�m" � �
to tailor reports to
their specific needs. ® Co'/valWalri.n.rlP.A.lucicftlPi:—___
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�;♦Pl inl milp Color ed rePwt(wm•I 'O Reld u.iy the SUndndlepvd lwmd -�
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Broken down into understandable
NG on N76:r VnidT,T, —A .ly,i,Up a r-7L '
l�. - 1
- Formats allows for comprehensive
Sharing of the data gathered.
, AIGJAT04 Cot Analysis of Vehkle EI&Wd time r :�'x^ •r
void Transactiom Analysis
-JI OfNx,-.42 3,1 wt.,
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f
-
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Standard Reporting Features
ParkTrak Pro includes a number of relevant and essential reports for our clients. We pride ourselves in our
comprehensive reporting tools that are user-friendly and easily accessible.
The Reporting system has the ability to provide detail management and financial reports. A standard set of
reports are provided that have the ability to report based on variable times, transaction types, operator,
categories, lots and violations. The system has the ability to allow the development of additional reports by the
user using industry standard database management and report writings tools. The system shall provide the end-
user with the ability to produce ad-hoc management reports that can be easily tailored to meet specific needs.
i. Reports included with ParkTrakPro are:
• Payment Reports
• Payments
• Quick Entry Payments
• Payment Summary
• Payments Grouped by Amount
• Lot Inventory Reports
• Activity Lot Notices
• Activity Summary
• Box Collections
• Box Collections Report
• Box Collections Detail Report
• Box Collections Summary Report
• Box Collections Lot/Date Summary
• Weekly Box Amounts
• Daily Lot Summary
• Lot Activity Collection Audit
• Permit Inventory
• Log-Aged Lot Contents
• Employee Activity Reports
• Activity Report
• Lot Box Inventory Report
q Employee Tracking
• Notice Reports
• Plate History
• Notices by Selection
• Notices Issued by Employee
• Notices Issued by Lot
• Notice Detail
• Notices with Comment
• Tickets Assigned
• Notices Count/Amount Totals Re-Cap
• Dispute Report
• Permit Reports
36
• Company Permits
• Permit Details
• Permit Tickets Issued
• Scofflaw Reports
• Scofflaw Report
• Notices Repeat Offenders with Lot Detail
• Notices Repeat Offender
• Scofflaw Plate Ticket Activity
• Setup Reports
• Lot
• Violations
• Users/Operators
• Makes
• Colors
• Model
• States
• Management Reports
• Void Transactions
• Void Transaction Analysis
• Lot Inventory Vehicle Elapsed Time
37
Report Samples
The following reports are examples of some of the many reports that can be generated by ParkTrak's Enforcement
software application.
38
Employee Tracking Report
Se!ection: Between Activity Gate 06113;2C07 and 06,!3:2007
Printed 31251X08 1:12:05 PM
Tickets Payments Count Elapsed Travel
LotiD Time Start Time End # Amt Amt # Time Time
Emp: SP93 User Two
CTZ2 603107 10 39 AM 6113!13 7 1042 AM 0 $000 $000 0 003 0.00
CITY 6i13107 10:4:1 AM SAIC7 11:06 AM 0 $0.00 $0.00 4 0:22 0:02
MAIN 611 3107 1 1.06 AM 6/13/CT 12 50 PM 0 $000 $000 3 1:44 0:00
0TZ2 6i 13107 12:50 PM 6/13/07 12:58 PM 3 555.00 $0.00 0 0:08 0:00
CITY 6113107 1:00 PM 6/13/07 1.34 PM 5 SIC0.00 $0.00 28 0:34 0:02
MAIN 6i 13107 134 PM 6/13/07 1 37 PM 0 $000 $0.00 0 0:03 0:00
Emp: SP98 User One
MAIN 611107 8.32 AM 6/13`C7 10.03 AM 1 S25.00 $0.00 0 1:31 0:00
CITY 61 13107 11:00 AM 6/13/07 11:15 AM 0 50.00 S0.00 6 0:15 0:57
CTZI 6113x'07 11:15 AM 6113x07 1122 AM 0 $0.00 $0.00 0 0:07 0:00
CHURCH 6113107 1123 AM 6/131447 12.52 PM 0 $000 $0.00 0 1:29 0:01
CITY 601"07, 12.53 PM 6113/C7 1 23 PM 2 S45.00 $0.00 4 0.3C 0.01
Report MGMT05 Page 1 of 1
39
City Some Where Selected Payments Report
1234 Ci Selection:Cash Check Between Payment Date C6�04,2C07 and
Some Citt y,.SN! 93 999
06;1012007
Ordered by TicketPayments.DateOnly, Plate
Printed 3%25i2008 1:10:08 P1N
Lot Paymt Date Plate NoticalRef Attendant At Collectior At Site Pymt Method Ref Nbr VIo
CITY 6,'4;07 2:47 11-92470 24757308 ADMIN 0 13.00 Cash 01
DTZ1 614,071C:22 763480 24657319 SP98 0 10.00 Cash 01
1ST 6x40710:06 7879976 24757288 ADMIN 0 10.00 Cash 01
CITY 6/4,07 2:48 7882553 24757291 ADMIN 0 10.00 Cash 01
DTZ1 614,0710:06 7BS8845 24657276 SP98 0 10.CO Cash 01
DTZ 1 64,'07 9:41 7689981 24657300 SP98 0 10.00 Cash 01
DTZ 1 614,07 9:46 7893637 24657296 SP98 0 10.00 Cash 01
CITY 61'4,072:48 7BA1604 24757306 ADMIN 0 1 0.00 Cash 01
DTZ1 614,07 9:31 7BA1604 24557273 SP98 0 10.00 Cash 01
DTZ1 614,07 9:34 7884253 24657266 SP98 0 10.00 Cash 01
DTZ1 614,07 9:43 7BC0979 24657284 SP98 0 10.00 Cash 01
DTZ' 614,07 9:35 7BC2112 24657286 SP98 0 10.00 Cash 01
DTZ 1 6!4f07 9:43 7BC2830 246357273 SP98 0 10.00 Cash 01
1ST 6;4,07 9:44 7BC2962 24757282 SP98 0 10.00 Cash 01
DTZ 1 614i07 9,34 7SC4318 24657295 SP98 0 10.00 Cash 01
DTZ 1 614107 9-28 7BC8014 24657289 SP98 0 10.00 Cash 01
DTZ1 614107 9.41 7BC8C73 24.357274 SP98 C 10 CO Cash 01
DTZ1 614:07 9:38 7BC9256 24657268 SP98 0 10.00 Cash 01
DTZ1 614,107 9:44 7801663 24557308 SP98 0 10.00 Cash O1
DTZ1 614,07 9:43 ENV845 24657301 SP98 0 10.00 Cash 01
DTZ 1 6407 9:39 PEB247 24657304 SP98 0 1 U Cash 01
DTZ 1 614;07 10:21 TO2165 24357317 SP98 0 10.00 Cash 01
CITY 6;6,0710:18 7696696 24757304 ADMIN 0 10.00 Cash 01
DTZ 1 6,6107 12:OC 7BA0780 24657339 SP98 0 1000 Cash 01
DTZ2 6J.:07 9:48 7BAee58 24757297 ADMIN 0 10.00 Cash 01
Final Totals Amount $000 $250.00
Number Trans 0 25
PAYCO 1 S City Some Where Page 1 of 2
40
City Some Where Selected Payments Report
1234 City St Selection:Cash Check Bet.veen Payment Date 06;04-2007 and
Some City, SW 99999 06110!2007
Ordered by TicketPayments.DateOniy. Plate
Printed 3/25/2008 1:10:08 P1v1
Lot Paymt Date Plate Notice/Ref Attendant At Collectior At Site Pymt Method Ref Nbr VIO
Collections vs. On Site Payments Grouping
Amount Number
Total At Site $250.00 100.0% 25 100.0%
Total At Collections 50.00 0.0% 0 0.0%
Total Payment Amount $250.00 Total Payments 25
Payments Re-Cap by Payment Type
Payment Type Amount
Cash 250.00
250.00
PAYOOIS City Some Where Page 2 of 2
41
I ty some*her* Selected Notices Report
121-4 3,
orn* ty BVV 1"29 SOWMor Bew"m si-jo Cate 05,17:2M7 3mc 17 ndudg%, P34 VOV 0;*m
B
Dwod by ace
Prrwc V'Sr.W$1 I2:51 PM
N.".w,rtrott ItM Make AsOp4d EzporW Cieatd :gym unt Coded A"I PNO Void 54.DUI Exp Ant P V EMp VIO Wt UNI
sli 71"7
2465,--79 t=CBA 0 APR OIn?W ogn7w 1040 to am too IOLOD an It Y ASM V LIT
tam;"
1465nSt ADCOW 0 g APR GWTW Gomm to 40 OAO Do am MY INS 0 14019
24 F 0
2 0 AMC 05"?w Ow"w 2m go an too 210 G= my AAamm a
1,111-9 oil III Im
a�
OGM 0 ALFA WnTW MOW 250 A= an 23.00 to as Y ANON a IST
AW04 160�WNFAWR*i*,
2A7"M 75 MM 0 OWO UnIW avow XOD to ITJP 35-00 am Y" how of tv
2057201 78CnW%
175723^ 7L�C24t2 um am kri f4a am Y IST
20"m 74A4W 0 mm m7w 00n7w MM Q= MFAWW' WiV�-'
AtRAM 7§At= 0 VAI we"W 01=W no go an Im afio am yu am of 13T
-,W�, �-, ,,—
mum 78=11211, 0 VOW WNW o1lOtIR7 33.06 a00 no an wo mm Y" Im to Ow
ZOOR 7N017 ID FOG OIMTW GwIw XOD 90 23.= tam so am Y AO 41 Or
2 71sRM 0 Jew 411"Im OW111W 3m 40 Aw MW am am Y" Ammm III tar
iscum 0 Fm at7w NOW 3400 Om as= *A am go Y AOW IN OfM
7.tat,
IiLMe 0 im an?w No am aim Mac m so MIS Aso ft OrzI
2e5_Sra02 334 v C"EV WaTw Oaqw 1300 an tw 1100 am go IF ft AOM 4"
sn'PrAv cow 27 MILOO 2.00 Zito,) m.54 13444 22.010 0.30
TCOOIS C-IVS*rm•WVh*m P3G* 1012
42
Customization of Reports
The Report Manager selection in the Reports menu enables customization of certain reports. Our support team,
coupled with our programmers and developers, customize reporting features to accommodate the needs of our
clients.
r"PdrkTrak r. r .O -
Pis M Here Scofflaw Ta iM Swop MR7 Sync Tank Reports Parr* Help
Ejt � r
t
17/17/�
17/1712003.
Select AN reodts
PdrkTrdk Vk
a 1 a'
He E� Mlew SoYRav Tat Soap HU A'V Took Report Pam* Help
-
G-I HHU Scofflaw Foes Bado R Perk. Directory Page
R Deptay Coeparry Name
Yes .No You have the option of dtoosng to display you company name on
each report or Waving you ca.pary rums off of each report
Do you wart to dsplay you company nano on reports?
Save report settings
G Yes r" No The system givesyou the option of saving the last settings"you
used when you printed a report The feat..cat save you time i yw
cortnA*run the reports using the same option..Choosing this
option does not aimete you from choosing my new options for
reports
D o you wart to save you report settings when you are Trashed with
the report?Recormerded
QK Cericd
43
i
ParkTrak Online Violations Management System
CLIENT MANAGEMENT and ONLINE
VIOLATIONS PAYMENT SYSTEM
WE,C;;ME 1'.:7A i!C 4UN-',TtU NE'
ParkTrak offers a REAL TIME
violations management system;
violators pay,online; our CLIENTS
manage all functions including
payments and disputes.
III ^w
I�� li III
NOT only can all violations issued be instantly viewed from any PC, any
PAYMENTS are immediately transferred via ACH to our clients' preferred
account. The NEWEST innovations in technology.
44
(P,, )ARK1Ni6,N10T10E- COW
N;'!�(f! Client Services F.A.Q. Client Login
CUNT LOGIN
I'T C 111 t,C-: r.l. 1:,.;ill l'n I 1 dl 2a Z;:I:- s i r j c d I j
Email Addra= Browser-based, Real-time
Password h
administration 24/7 from any PC,
CAPTCHA. -Zbk anywhere.
-cultivated
u
Type the bNo wards C
0
Secured Login by Captcha provided an
extra layer of security for our clients.
In
If--
,)AR<TFA-K NE
You Are LoWed In As:�ala-_�3jq
.MAIN CHU41 AVMlMlAAl'CN AREA
Dioufts MwagwRall:
Payments Management
Nau*m aaaiigtlnefi
Search=cr Ixt c
mar.,ajly Aw A,iu,
UWS Manageme-4
Acd
L."Management
?GC--t
,e"V_r
Violation Maragone"t
ACcj l Cj4t'-'
I'datc 5
Preow"W"Mamerf"ent
CoWiW ZM2
r%
45
015PUTE5
;. i• NtJ2012 , yty20R = .,.. N �^d .;.Afl �= . . N Q. s t:rev.to C=
Manage_Disputes right from the
Web. Indicate Date Range or
Search for any disputes.
:rcn.50420+2 60412012 -ar a^e;r,a±:'AN �.
.o tuors:Wn a.rtl
Immediately view NOTICES as soon
as they are issued. VIOLATIONS are
available instantly for payment.
i
46
� .G:i �1r ✓':CS:i4V011z
4 iMIM:1 INY a.l Lv:!««.::1.AI::dOI:«xz;.v
SEARCH for all notices
Oftwu SOX issued by DATE RANGE
or Paid or Unpaid.
Amu:9 ks: :b . ...._-� _rx....
yI we'll! I" tai•♦*r—I-�"N
L�da" W40 `.iI a16:A::2fI Sl�V
9l9Eilb 1.5.0 .c.•' :3:;i:.:59 0`�
.+�
IM. VIA :w. aYrxs:�.YM�aI
t1R liiti i.':J :c. ............. .i
mza ON 4m a;JVt7 rI:Y.a
.sm iOZIIOt S'C::X :a. .:LSaI1'U�:ou
-WW' 1-5=0 %, .,b:27.6-1
MM Iaz ae. Amax s«xw
y9 1 :a- I— ..::Oi:f.,4"•—
l�tro sxao a. w=AM
47
VIEW NOTiCE
Nat1n fnlonnatM Payment fnWmW*n
Room K.`7i-cn''.r;:rfrrt L,A.au:CN
�: UR11it Plays :t34Ct�r.:.�.
maw ac'%
::Ip View all NoticeInformation,
fopkqWn PaymentInformation, and VOID
Vioall.aw.y3
V,a„Lo„ '�:N:- right from our online system.
Lattt:-u
totliiswl�ratxaxes
Oii7ili'Awolw! S75.ai
Rtl00400-6 WIX:f:b.1iy>.:3.: _-
aw6mm om i4S x
SabW Wood
RECEIVE PAVVEN'T
PZVMNA TYPr'caw .Q
P"rm l WnaMC S4.66...
i Rslw�law Nwwlatl - _.
1,. 1
f1�11etlow i•e:''.•::
VOID NOTICE s
raw"WW
t
Rwae for Ve" j
® t
e
MART CUENi AMIK"AAMN ANN
gftp w aar.Oww _
Aew hnAo
MANAGE Users, Lots, and
Violations from
Administrative/Client Site
Selc!FaI`Ia0(e
Management.
Vrrs Ma'Jpwrww
Loll
!!L3
Y r'yy
Vlerlee AygyerrMnt
.00.bl.em
YwN'AOnears
►AI1A4s q..r'wrw
48
C. Quill f iclllioll� q f Propo er INS')(i it"d Propt)s'al Team Ifcmhe rs 11,ill ll."efi►eil t l e(lin
111111 Keti• Pe vilanel
Qualifications of the Firm and Project Team
Parktrak's Mission Statement
ParkTrak Inc. is the industry leader in handheld and portable solutions for a broad range of challenges facing today's
parking professionals. Our clients have come to rely on our judgment and expertise to provide them with solid
recommendations for efficient management of their assets. We balance the business need by tailoring the right
technologies to fit what the Client is trying to accomplish.
ParkTrak is committed to project excellence by providing the highest quality products and services that function
safely and reliably for the parking and enforcement industry. We believe that the delivery of a quality project requires
quality management and teamwork from all project participants in concert with the finest hardware and software
technology available. ParkTrak has a quality philosophy that is as follows:
"There is no greater compliment for ParkTrak than achieving customer satisfaction from our accomplishments and
the subsequent referral to others based on our quality of work. Understanding the customer's goals and providing a
quality work product is critical to our success and is the cornerstone of our business. "
Every ParkTrak employee is responsible for quality and each employee will do the job right the first time, on time,
and every time for the City of Miami Beach. ParkTrak believes that overall quality is achieved by a process of basing
products and services on sound engineering, proven management practices, daily monitoring the processes,
qualitatively measuring the successes,and resolving any issues without delay.
Craig Bagdon President 20 years Oversees all company operations
George Doi Lead Engineer 6 years Responsible for overseeing installation of ParkTrak
products and customizations to meet our clients'needs
Karla Baig Vice President 2 years Responsible for Sales and provides support during
implementation,training and ongoing client support
49
' ParkTrak, Inc. Quote
Date Quote e
864,9 Yorth Division St. F20/20.2 1181
Spokane,Wa 9924,8
888.877-6212 FAX 509-323.9511
Ms.Cristina Deivat,Contracts Compliarce Specialist ENFORCEMENT QUOTE
City Hall
Procurement Division
Third Floor
1700 Convention Center
Miami Seacn.FL 33139 Rep Project
Kara Barg RFPr55-11,,12
Product Description Qty Rate PRICE L,cersii g 8
-,A,RRLrL
ParkTrak Net Parking Enforcement Software 1 '.rciuded
Intenrec CN50 Handheld_nit 8a Software 47 4,595.00 $220,565.00 $1,175.00
Chaigirg Ouad 12 295.00 $3,540.00
Protective Case 47 99 cc $4,653.00
Spare Battery 47 155 c4, $7,285.00
EMS Handheld Interface 47 495.CC $23,255.00 $1,175.00
Direct-landheld Urit Pemltt integration 47 495.CC 523.265.00 $1,175.0
ParkMobile Irtegranon 4' 495 CC $23,255.00 $1.175.00
-icense Plate Recogrinon Handheld Software 47 1,750 CC $92.25000 51.175.00
SUBTOTAL $388,198.00 $5.875.CC
Quantity Discount IS**Chan Below) -5115.456.4C -51,762.50
GPRS Cata Plan 47 40.rc 51.880.M
Installabon and Training,per day 'does not:ndude travel and expenses 11 750.00 $8.250 00
Quantity Discount Chart
Number of Units - Discount
0.10 0%
11.20 1C%
21-30 2C%
30+ 3C%
ntonthiv cost
$5,992.50
50%due et the time of the order. Remainder due upon c.xnpietion of install Subtotal $279,981.60
oucaa Walla b 14 xtys rom adore ixa.mess 3wefwse iralcated Sales Tax '•'•••"•
Total 1 1 $279,981.60
Iritiais
Quote and service agreement must be it s+aled and signed.
Pap 1 of 2
50
Vi c' 1i/ f lil(in,it1l St'l'td1'iti
1C17AM ParkTrak,Inc.
OVIS12 Profit& Loss
Accrual Basis January through December 2014
Jan•Dea 10
Ordinary IneomelEapense
Mme
4010 Technical Support 218M150
4012 PC Hardware -17176
4019 Wep App6eawns -370 50
4014 Corm .1,6e1 21.;7751
4017 Handheld Labor -14.W:)0
4otS Handhold Hardware _00,343%5
4019 PWWTrak Sofware D4.450 30
4020 Custom Software 2.590 70
4021 Travel Reimbursement +0.000.48
4022 Onsib install Fees 19.125 00
4023 Rental kloonw t31.i58 J7
44M DataPlan 1 w to
4027•Slipping&Handling •b.,_Vp Dg
4030 Salts Discounts •82.798 36
4033 Credits/Adjustments 1708 59
4036 Referal Cammission _000
Total Income -3491050
Cost of Goods Said
3000 Cost of Goods Sold
3010 Handheld Hardware 15.19955
5011 Shipp"9 Handing I Se-1.47
3012 PC Hardware 2,2024;
3013 Technical Support 2.120.6'
SO14 Consunaeles 737 31
WS Merchant Charges 8248.47
5000 Cast of Goods Soid•Other C8.345 34
Total 5000-Cost of Goods Soid 1304..Sv
TOW COGS 130s tag
Gross Profit 50.337 7%
Enwrtse
6000 Sales 5 Marketing
6010 Sates Commissions
6012•Training 973 JC
6010 Saks Commissions-other t3 318 72
Total WO Sales Commissions V'99-72
6020 Advertising
023 Trade Show :5.184 35
6023 Maoxw*s 2,230 OC
Total 6020 Adreresing 27433.30
6090 Travel MLLES Ent Coast
031•CR Air 23.980 M
6032 CR Lodging t3 508 U
6033 CR Meals t@ 396.30
6034 CR Cwow+d Transportation 5,61183
6093 Chicapo 1,180.7O
6036 CR Wkhdraw Cash 10,197 95
6037 CR Retail Z017_11.
Total 030 Travel SALES East Coast 73 1%!:72
050 Travel SALES West Coast
031 CA Air 2:3;OC
6052•CA Lodging 5.377 52
033 CA Meals 6.71933
034 CA Ground Transportation 5.740 35
6033 CA Widldraw Cash 415 74
6036 CA Retail *400 24
030 Travel SALES fist Coast-Ottw 144.80
Total 030 Travel SALES West Cant 21740,87
Pagel
51
1117" ParkTrak, Inc.
QUIS112 Profit & Loss
Accrual Basis January through December 2010
Jan-Doe 10
6060 Travel SALES New England
061 KAAR 2—nS48
6062 KA Lodging 2.801 78
6063 KA Meals t 407 75
064 KA Ground Transporuion 1.342.11
063 KA Withdraw Cash 140.00
00 Travel SALES New England-Other 408.80
Total 6060 Travel SALES New England 8.476.92
6000 Sales R Marketing-Ottw 3.278.00
Total 6M Sales t Marketing 151,9:4 78
6999 Uncategorised Expenses 1C,288 43
7000 General R Adminsitration
1002 Rental Expense 311,03
7020 interest Expense
7021 Late Fees 5.11769
7022 ParkTrak Loan Inaarest 13.329 80
7020 Interest Expense•Other 1.84201
Total 7020 Interest Expense 21199%
7031 Bank Service charges
7032•Checks reorder 472.59
7031 Bank Service Charges-Other 2,782.15
Total T091 Bank Service Charges 3,2'4.74
7090 Dues and Subscriptions 1290.00
7100 Licenses and Perm's 50.00
1130 Postage and Delivery t.ktst 98
7132 Shipping t FWgM 1.4'2 b
7200 Insurance
7201 Liability Insurance -3.M 27
Total 7200 Insurance -3.804 27
7300 Professional Fees
7310 Accounting 51000
7320 Legal Fees 5.8812!
7341 Added Support Services 37500
Total 7300 Professional Fees 6,W 25
7100 Office space
7401 Rent 39_37 00
7102 Gas i Electric 543.54
Total 7400 Offie i Space 30.790.54
7300 Catrmrdeaoons
7301•Cellular Phone 4.044.1 C
7302 Meant Access 85.72
7303 Telephone 3.19418
7503 Tech Support Tool 143.90
Total 1300 Communications 17 412 97
7600-Trawl INSTALLS
1601-Enewtairkmtlnt 2782
7602 Meals
703 Ground Transportation 3.904
7604•Lodging 5.09122
7603 Air 4.177 20
Total 7600 Travel INSTALLS 1413271
1700 Payroll Expenses
7702•Salary Employees 145 057 38
7703 Hourly Vbpes 44.312.53
7703 sales Com fission 4.50 04
7700 Payrod Expenses-Other '798 89
Total 1100 Payroll Expenses 140.415 92
Papa 2
52
11 17AM ParkTrak, Inc.
031t5J12 Profit & Loss
Accrual Brits January through December 2010
Jan-Dec 10
7730 Payroll Taxes
7731 Federal Unemployment 403.39
7732 Labor a Industries 2 559 24
7734 Empioyment security 6365 87
7735 Medicare 3,355 87
7736 Social security 1—,)10 t0
7730•Payroll Taxes-Other 6,669.45
Total 7730 Payroll Taxes 31,2d3.73
TM Bd0 Tax 1,114.13
7766 Tax Penalties 273.14
7850 Sponsorship 400.10
7870 Of6te suppies 1 694'9
7000 General 3 Adminsitrabon-Other 34977
Total 7000�General i Adminsitration 340-W 28
7880 AutoVu Truck
7881 Maintenance 1,34134
Total 7980•AutoVu Trick 1.343.?4
Total Expense 904,801.3t
Net Ordinary income 0.734 39
Other IneortW xpense
Other kwome
7030 000 hCome -5150.7t
8012 BAD DEBT -3,692.63
Total Other Income -4.14934
Other Expense
5010 Other Expenses -3,482.:0
Total Other Expense -313:X
Net Ott*r Income -5.867 34
Net Inoome 88.069.03
Pape 3
53
11:27 AM ParkTrak, Inc.
0x15112 Profit & Loss
Accrual Basis January through December 2011
Jan-Dec 11
Ordinary Income/Expense
Income
4010•Technical Support 144.942.00
4012•PC Hardware 31.07
4019•Web Applications -260.84
4014•Consumables 18,350.33
4017•Handheld Labor 2,734.00
4018•Handheld Hardware 148.228.00
4019•ParkTrak Software 79,275.00
4020•Custom Software 1,595.00
4021•Travel Reimbursement 9,868.96
4022.Onsite Install Fees 10.500.00
4025•Rental Income 152,220 57
4026•DataPlan 13.142.16
4027•Shipping&Handling 3,409.27
4030•Sales Discounts 4,914.80
4035•Credits I Adjustments 20.00
Total Income 577,140.72
Cost of Goods Sold
5000•Cost of Goods Sold
6010 Handheld Hardware 7,871.22
5011 Shipping 8 Handling 2,799 46
6012•PC Hardware 1,06275
5013 Technical Support 2,839.11
$014 Consumables 1.223.18
5015 Merchant Charges 11,155 59
6000 Cost of Goods Sold-Other 58.813.28
Total 6000•Cost of Goods Sold 85.7&1.59
Total COGS 85.764.59
Gross Profit 49;.376.13
Expense
6000•Sales 8 Marketing
6010 Sales Commissions 37500
6020 Advertising
5023 Trade Show I6.6C5.82
6025 Magazines —1.050.00
6020•Advertising-Other 106.63
Total 6020•Advertising 8.062.15
6030•Travel SALES East Coast
6031•CR Air 12,156.88
6032•CR Lodging 6,822.04
6033•CR Meals 9,273.84
6034•CR Ground Transportation 2,232.61
6036•CR Withdraw Cash 4,800.00
6037•CR Rated 4,132.71
Total 6030•Travel SALES East Coast 39.418.08
6050-Travel SALES West Coast
6051•CA Air 1,528.80
6062•CA Lodging 2.433.66
6063•CA Meals 1,507.00
6064•CA Ground Transportation 5,017.38
6066•CA Withdraw Cash 197.80
6066•CA Retail 1,011.12
Total 6050•Travel SALES West Coast 11,695.76
Page 1
54
11:27 AM ParkTrak. Inc.
05115112 Profit & Loss
Accrual Basis January through December 2011
Jan-Dec 11
6060•Travel SALES New England
6061•KA AIR 2,723.93
6062•KA Lodging 5,047.53
6063 KA Meals 1.044.82
6064 KA Ground Transportalon 2,637.68
6066 KA Retail 220.90
Total 6060•Travel SALES New England 1 I,t 74.86
6000•Sales 3 Marketing-Other 5.638.90
Total 6000•Sales 6 Marketing 77,465.05
6690•Reconciliation Discrepancies -90.00
6999•Uncategorized Expenses 6,591.97
7000•General b Adminsitration
7002•Rental Expense 19,998.98
7020•Interest Expense
7021•Late Foss 2,673.70
7022•ParkTrak Loan Interest 12,532.30
7020•Interest Expense-Other 2,689.18
Total 7020•Interest Expense 17,895.18
7031•Bank Service Charges
7032•Checks reorder 69412
7031•Bank Service Charges-Other 4.813.99
Total 7031•Bank Service Charges 5,`08.21
7090•Dues and Subscriptions 3.053.95
7100•Licenses and Permits 69.00
7150•Postage and Delivery 1,760.29
7152•Shipping b Freight 8,614.52
7200•Insurance
7201 Liability Insurance 1,526 66
7200 Insurance-Other 486.00
Total 7200•Insurance 2.012.66
7300•Professional Fees
7310 Accounting 3,704.00
7320 Legal Fees 5,603.75
7330•Data Information 122.36
7340•Custom Programming 52,133.42
Total 7300•Professional Fees 61,$63.53
7400•Office Space
7401 Rent 44.557.00
7402 Gas 3 Electric 3,62081
Total 7400•Office Space 48,177.81
7500-Communications
7501 Cellular Phone 7.571.74
7502 Intemet Access 50725
7503 Telephone 6 582 G6
7606 WIFI 2.433.21
Total 7500•Communications 17,09428
7600•Travel INSTALLS
7601•Entertainment 28.88
7602•Meals 965.20
7603-Ground Transportation 1.913.32
7604•Lodging 3,424.22
7605•Air 1,986.64
Total 7600•Travel INSTALLS 8,325.26
Papa 2
55
11:27 AM ParkTrak, Inc.
06116/12 Profit & Loss
Accrual Basis January through December 2011
Jan-Dec 11
7700•Payroll Expenses
7702•Salary Employees 200.527.21
7703•Hourly Wages 52.518.47
7706 Sales Commission 47.308.91
7700 Payroll Expenses-Other 8,180.85
Total 7700•Payroll Expenses 308,535.44
7730 Payroll Taxes
7731 Federal Unemployment 418.37
7732 Labor 6 Industries 4,726.43
7734 Employment Security 4.335.24
7735 Medicare 4,461.23
7738 Social Security 19,075.63
7730-Payroll Taxes-Other 6,403.35
Total 7730•Payroll Taxes 39.420.25
7764 B80 Tax 2,643.43
7756•Tax Penalties 1,869.80
7870•Office Supplies 1,245.63
7872•Technician Expense 159.29
Total 7000 General B Adminsitratlon 547.94951
7880•AutoVu Truck
7881 Maintenance 506.03
Total 7880 AutoVu Truck 5C8.03
Total Expense 632 422.50'
Net Ordinary Income -'41,134613
Other Income/Expense
Other Income
7030-Other Income -85 OC
8012 BAD DEBT -21.625.13
Total Other Income -21,710.13
Other Expense
8010•Other Expenses 124.83
Total Other Expense 124.83
Net Other Income -21.834.96
Net Income -162,881.39
Page 3
56
10:20 AM ParkTrak, Inc.
05115/12 Profit & Loss
Accrual Basis January through March 2012
Jan-Mar 12
Ordinary Income/Expense
Income
4010 Technical Support 54,590.98
4013 Web Applications -169.99
4014 Consumables 5,820.00
4017 Handheld Labor 440.00
4018 Handheld Hardware 41,81966
4019 ParkTrak Software 28.245.00
4020 Custom Software 11,485.00
4021 Travel Reimbursement 3,743.00
4022•Onsite Install Fees 6.000.00
4025•Rental Income 34 479.68
4026•DatsPlan 3,760.00
4027 Shipping&Handling 1,104.75
4030 Sales Discounts -2.859.50
Total Income 188,458.58
Cost of Goods Sold
6000•Cost of Goods Sold
5010•Handheld Hardware 1,96420
5011•Shipping&Handling 3,599.91
5013•Technical Support 209.55
5014•Consumables 580.31
5015•Merchant Charges 5,164.43
5000•Cost of Goods Sold-Other 17,495.16
Total 5000•Cost of Goods Sold 29.013.56
Total COGS 29,01156
Gross Profit 159.445.02
Expense
6000•Sales&Marketing
6010•Sales Commissions
6012•Training 124,938
6010•Sales Commissions-Other 2.520.00
Total 6010•Sales Commissions 3,76 .38
6020•Advertising
6023•Trade Show 2495.00
Total 6020•Advertising 2.405.00
6030•Travel SALES East Coast
6031•CR Air 4.721.06
6092•CR Lodging 2940.14
6033•CR Meals 4345.60
6034•CR Ground Transportation 3.531.81
6037•CR Retail 241.51
Total 6030•Travel SALES East Coast 15,730.12
6050•Travel SALES West Coast
6061•CA Air 832.79
6052•CA Lodging 17.33
6063•CA Meals 96.09
6066•CA Retail 877
Total 6060•Travel SALES West Coast 95498
6060•Travel SALES New England
6061•KA AIR 031.10
6062 KA Lodging '.132.48
6063 KA Meals 162.35
6064-KA Ground Transporttalon 221.86
6066•KA Retail 62.-23
6060•Travel SALES New England-Other 997.80
Total 6060.Travel SALES New England ?,257.62
Page 1
10:20 AM ParkTrak, Inc.
05115(12 Profit & Loss
Accrual Basis January through March 2012
Jan-Mar 12
6000•Sales&Marketing-Other -197.50
Total 6000•Sales&Marketing 26,055.60
6999•Uncategorized Expenses 480.00
7000-General d Adminaltratlon
7020•Interest Expense
7021•Late Fees 8.41
7022•ParkTrak Loan Interest 3,0430.82
Total 7020•Interest Expense 3,00923
7031•Bank Service Charges
7093•Foreign Fees 16.94
7034•Bank Service use charge 34.57
7031•Bank Service Charges.Other 120.24
Total 7091•Bank Service Charges 171.75
7090•Dues and Subscriptions 150.00
7100•Licenses and Permits 69.00
7160 Postage and Delivery 156.04
7152 Shipping&Freight 3,091.75
7200 Insurance
7201•Liability Insurance 254.49
Total 7200•Insurance 25449
7300•Professional Fees
7340•Custom Programming 3562.50
Total 7300•Professional Fees 3.562.50
7400 Office Space
7401 Rent 9.120.(30
7402 Gas&Electric 1 21 1.57
Total 7400-Office Space 10.331.57
7500•Communications
7501•Cellular Phone 1 231.07
7502•Internet Access 60.42
7503•Telephone 1.654 58
7506•WIFI 1.009.I 1
Total 7500•Communications 3,955.18
7600•Travel INSTALLS
7602 Meals 12.92
7603 Ground Transportation 223.54
7604 Lodging 186.12
7606•Air 21.25
Total 7600•Travel INSTALLS 443.83
7700•Payroll Expenses
7702•Salary Employees 40.499.94
7703•Hourly Wages 12.969.06
7700•Payroll Expenses-Other 3.521.67
Total 7700•Payroll Expenses 56,990.67
7730•Payroll Taxes
7731•Federal Unemployment 213.06
7732•Labor&Industries 1.C72.03
7734 Employment Security 229.53
7735 Medicare 815.70
7736•Social Security 3.487.92
7730•Payroll Taxes-Other 2464.38
Total 7730•Payroll Taxes 8,282.52
Page 2
10:20 AM ParkTrak, Inc.
0s15j12 Profit & Loss
Accrual Basis January through March 2012
Jan•Mar 12
7766•Tax Penalties 1.575.93
7870•Office Supplies 404.24
Total 7000•General&Adminsitratlon 92,448.60
Total Expense 118,984.20
Not Ordinary Income 40,460.82
Other Income/Expense
Other Income
8012•BAD DEBT 950.00
Total Other Income -950.00
Net Other Income -950.00
Net Income 39,510,82
Page 3
59
t; Pork Truk Pro Software Refs rences
City of Mount Clemens,MI Jeff Wood, Parking Supervisor
One Crocker Boulevard
Mount Clemens, MI 48043
(586)469-6818
iwood0cityofmountclemens.com
City of Harrisonburg,VA Brian Shull, Director of Economic Development
212 South Main Street
Harrisonburg, VA 22801
(540) 432-7736
brains0ci.harrisonburg.va.u5
City of Ashland,KY Sgt. Ryan Conley
1700 Greenup Avenue
Ashland, KY 41105
(606)327-2020
rvanconlev,cashlandk�pd.com
City of Wheaton,IL Chad Michealis
303 West Wesley Street
Wheaton, IL 60189
(630) 260-2184
cmichaelis0wheatonjl.us
City of Bainbridge Island,WA Ken Lundgren
625 Winslow Way East
Bainbridge Island,WA 98110
(206) 842-5211
klundgrenCcbci.bainbridge-isl.wa.us
Community Health Network Eric Umbright
1500 North Ritter Avenue
Indianapolis, IN
(317) 355-5391
eumbright0ecommunity corn
Concord Parking(Integration with Genetec) Marc Postlethwaite
925 -4710 Kingsway
Burnaby B.C.VSH 4M2
T: (604)689-4005
C: (778)838-9535
mpostlethwaitePconcordparkin v.com
www.concordparking.com
60
Colonial Parking Marc Soules, Project Manager
Pentagon Row
700 Army Navy Drive
Arlington, VA 22202
(202)295-8220
msouleSW ecoloniaLcom
Allpro Parking Craig Barber,Senior Vice President and C00
465 Main Street
Suite 200A
Buffalo,NY 14203
(716) 849-7275
cbarber c allproparkin,.com
MBTA Ronald Ross,Director
50 Park Place
Boston,MA 02166
(617)222-3255
rross(@mbta.com
61
Pus7 Pe-I'Or►r ante (Went 11110r►►ratio►►
Past performance information will be collected and all Performance Evaluation Surveys will be sent out to ParkTrak
clients. All clients will be provided with the Performance Evaluation Letter and Survey and submitted to Ms.Cristina
Delvat via Fax or Email.
62
/I. Vethodohy"�, and Ipprouch
A proven and cost effective Parking System Management System will be deployed and maintained in a manner that
will meet the City of Miami Beach's technical requirements and operational goals.
ParkTrak proposes a Handheld License Plate Recognition(LPR)Parking Enforcement System that that meets and
exceeds the goals of your application for enhanced data collection, including the option of imaging technology to
increase ticket accuracy,decrease ticket appeals,and enhance permit management through embedded License Plate
Recognition(LPR), appending photographic notes;wireless printing,and interfaces for electronic pay-by-space and
pay-and-display machines. Electronic Tire Chalking is an available function of the handheld software allowing the
operator to timestamp a vehicle to a particular lot and stall using the plate and valve stem positions to assure that no
movement has occurred once the allotted time period is exceeded.
The City of Miami Beach will also have the ability to access data in"real time"via Cloud access. Use of an
aggregate server will also provide the ability to integrate with other partners and utilize a"Pay via Mobile"
technology.
63
i. Acknowledgment of Addenda and Proposer Information Forms
64
�kfu��tl�dfli�reirt Letter and Disclosure and Disc luiirr�r
f
awll)1,=
8609 North Division Street Spokane,WA 99208 Phone:(888)877.6212 Fax:(509)323.9541
Dear Sir or Madame:
I have read the City of Miami Beach's RFP NO. 55-11/12 For the Acquisition of a Mobile and/or
Handheld License Plate Recognition (LPR) Parking Enforcement System. On behalf of our
Proposal team, we agree to and accept the terms, specific limitations, and conditions expressed
therein. In addition, we have read, rely upon, acknowledge, and accept the City's Disclosure and
Disclaimer which is attached hereto and is fully incorporated into this letter.
Sincerely,
Karla Baig, Vice President
[NAME AND TITLE]
ParkTrak Inc.
[ORGANIZATION]
Karla Baig
[PROPOSER'S NAME]
65
8609!North Division Street Spokane, HIA 99208 Phone:(888)877-6212 Fax:(509)323-9541
Q1SCLCC--URELA-NQ DISCLAIMER
This PtN- iuest fc;Preptsi%("RFP )is Lemg Ifi=;Jished to Ole recipiem&j to City 01 Plcurj Eeach
the"'Cite; flicir tho recipien-rS =96m h,ken L the aspc�-�
Citj in r
I. - Se to pr p4sa'::'
made-DUITSUant to glis RFR er in makirg any xttard. cr in tali vj or refiisju I!.)makt, afr 3a.and
tO such N' P.P0SX'$. C4 in Carcril'i-r-g i;r in wAhdrawny or canceffirmi 'tus RFP-
A'hi-rr before cr a,--r wisaince d,Ll shalf be my 6,abilit�or U-,r;qaltan cri ul�part c',
;a c'tj-
tri it src!e dwe n,ti,.P-City ',hP RPP crich.•.-tmip-crafter nmzrong prioposals.ma'.'
rM' 1': Apt PMOCSnIS -Ai& df'liai! fi-CM the Pr-P. S d eefM.
nppr-'. tip and in its invjrest. In its scle diicretio,% mp Cipj w,.w C-te,*min jhe
3cc*L1 VSitY v4 any p---loy or paitrs,subwil ing Pmpi.::.;ls in ir j.pccmse to
RFP
cuUmccion d'a Pvc rcsA the appfic--nt a3rees to iieliver cuch fu.*end'&tz:16.infoirnuton
r , , - re
arJ XSW'Z%TlC---S.E'rC.V3Ud-:d1g ft -J-dal and discfaswe data, fe"alillg to t:-Prcpo--"4-2113 the jppiic--n1
wrclultrlq vlhci;t lirnim"Icn.tt7a apphcinrs alfTati-s.cf-cers, eznutors. pidn:?!rs and
dscret,
lvoyla�i-z-as rr-que-,ti�J by th.-.-3 Oty in its i mn.
Ti'-3 fn'onraton cc-ritir.ed hzr in is F.h�oor,,ienihrnp of pos-p:ictroe Prcpc,3�.m
It;S reszcnsibiht�c, the rec�pienl.1*assjr-� ttnt inf-crrmAicm ccn13":r,�,-jJ
mA om.plete The C• .,does no my x-suaylces a,,:.to the acc--mcy c-1;any inlorrria6i)r,in
fi,,z3 RFP.
Any re!;xma-cn Ji contenf:;,or on Griv pem.mA conimur,)c3*,yJns v,:Ih 11r;(AEcJ�,tjh:-A La at
the rt'cipi�inl's evin rsk. R-c-pc;ers ;�iWd refty exchi:-i'Ay fu-6 0*'ir 'C!..)
and Tire RFP is ",iing pro z-1;id tij tr a CA-i '.u,
VICU xiq "F.'arranty of
repre--en mon.expre�5-C'T mlp�"rvd.'r,to 13 Cwitent, ift accuracy,cr its oompat-rtass. No war-rint.,
--sc-Tilatk-il is made 1:q thw� Ci,'� cr ds ;vp-rals 1,kj- ar
of r�spw r
c.-RI'mmng to
zvl U sr-3ectmd fi�i cc regotiation,or z4pp;rV:.j.
The Ci�y stuil have no ot-Agatim of IiJbil"Y With fesred to tl�b PF-P. the seler: cn and!,.e x.amd
procsss. or t.-iheth-r any f.-.,aTd%!;if)tie nt3de.Arnt remipient of this RFP responds t--p-to fu!*Y
-uAPG'Med'qqS 39 the plemism"S of tas L�isccl M' n? alrJ D1SCb- inM--J', 15 MAY M,rrlg .011, ft
Ojt;ct aimef.arj- ag.reess to Ibis bcund by the I , . - f
erms herf'o- A%m(F��Salls Cw4bimirte1
to tl,,e City pummant to kris RFP ir4 submirt:d al !hP S3L? ns-k and of 11-3 pat.,
=43mr5ng such Pncpas;t,
Thas RFFP is madie sub;icl to ic^-FrectN:n of erTv,,;.cmiss;cns,-or th�e=A.-C-t'.-ithnul
woke. ln,orsa-0.ion is',of gijidancr?cnki.MA'Llces fiat con-sttu!i S"or aniy parl 0 an agreement,
The Citi and A Prcp;isess be t-cund crly rs.il and a Piopcsal loir Prcp-csjtsL as Same
nuy be modified. a-mA the appfiral-le,C-Amiti-iiP- agmenr--mts pert3inip-3 lhere*,o a Id
a-,e jD loved I
execuftd by ffie pomit-,am 1�z cr, .F
n 'N PasL-2nt to Ole NIM5 of the delfimb-i4 a.qre-em-:nLc execL%d-
awcng the -DwNn— Any n�sp*lisa to this RFP may :;A- jcc�ept---j r�r Tejett-3d by t,� Cit,, fc�r any
re;mon.C",for no re-3son, jny"'Lftarl to tt.--3
Thta Cat;is govemed 1w the Go:emirenliptlie-So.,nsh!n-r-. Whi A Proposlis and suprling
sir 111 be stliect to diSel0sat,?3S fe-,ujr*-d by srich Uw�. .311 Proposa-'s sho be Subr-lifted
in
sae-A-d bid F-arm wwJ stiall fc-t-,ain m,02,01i to the Mtlemd pe-m-ittled Lr,,Rmila StAtles,ounjil the
66
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event of-a F�r:al I.napp---jiabl ju sf CCO-ryf c;r °--1 j r LS-6r , ,�l� r4ip e
� Q(il:_ it I1 .3 c d:L�:'t_.r Z S�+i t90 0 1 f Qal.'"s Cffi tf:,..
"it- rrj i' 5'i�l?�; �(i'-;0 COA O this PFP• Cr .ally response fl -zO, of 21-ly actirrl ea'al.af.t cll �'+'ti the
rlt'i " ri's ea::i;-r2r such r3:blht' --e Ilnll`:a.d to a IOJDD 000 afgrc l d-upcn and lli uid-t 1
jes F.h-, piewom sentence, (A:?i+i�:'/ri, _�2'�� (;ot i}4' i.Cjr3staied u� Cirl'.etfi(viim a?i (-,1 T , t'irtP_r
(:t�•vc3�)E?�
of Mi'- O;sck"=p✓rc ...al:l Disd:.lx,-,4{'.01rch imps:'.s no$'.abifit,.,on th,,- t..l&i.
t,._. . 'd' �'i6:i -sCl:trP_E'_ i ..r9 �..� a9r'i°!►_'. ::ir'ii�
I:a:,r,-�Q of uth-c- Imo;P. It s_ un-1Z.rS`xd tha., Cf,-,,v.S.cn:S of ri•_. �r.,a e c r7 .� !.1 SC�3_'"",Fr s.i�l
_
:11`415VS �ts',•'i�•ri) r Ae PF .-IrOO •iT:: disr L t-"r; .iris rf from '?.? F;P '1 be .1nd
e�Ut's3ut tV•[1 da::= of O i? StW=-of Paida.
f-'NAL T AND TM-9-
i►-AGAt`IJZATIOT,vj
67
,. ;1!lditivirnl Required Ducumciity
PROPOSER INFORMATION
Submitted by: Karla Baig
Proposer(Ent ): ParkTrak Inc.
' n
Signatur®: i ' Z
Name(Printed.): Karla Baig
Address: 8609 North Division Street
Clty[State: Spokane.WA 99208
Telephone: 888 877-6212
Fax:
E-mail: kbaig®parktrak.com
Federallo# 460470158
It Is understood and agreed by Proposer that the City reserves the right to reject any and
all Proposals,to make awards on all items or any Items according to the best Interest of
the City, and to waive any irregularities in the RFP or In the Proposals received as a
result of the RFP. It is also undamtood and agreed by the Proposer that by submitting a
proposal, Proposer shall be deemed to understand and agree than no property interest
or legal right of any kind shall be created at any time until and unless a contract has been
agree to and signed by both parties.
8/20/2012
For roposer:(Autho ' Signature) (Date)
Karla Baig
(Printed Name)
68
REQUEST FOR PROPOSALS NO. 55-11112
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part 11, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection with this
RFP. f
Addendum No. 1, Dated
Addendum No. 2, Dated
Addendum No. 3, Dated
Addendum No. 4, Dated
Addendum No. 5, Dated
Part II: No Addendum was received in connection with this RFP.
Verified with Procurement staff
Name of staff Date
Karla Baig 8/20/12
P er-Name ,l Date
Sig ature
69
MIAMI BEACH
CITY OF MIAMI BEACH
DECLARATION:NONDISCRIMINATION IN CONTRACTS AND BENEFITS
Section t_Vendor Inforrarton
Name of Comrary' Parx.:3k.tnc.
Narr.a of Company Comae;Person: Kara M Sa�j
PhonaNumber: 525,377"r2t) Faxtvun�ber 5G?-1?39i�: E-m3d: kCair•'2p.vtctracccm
Vendor NumL=_r(:f kn.wn.:
F:Ceral 10 or Sccal Svcur+ry Numccr 43C47131 50
Acpnoximate Number cf Emplcyses i n the U.S.: 8_(If 50 or less,ship to Section d,date and sign)
Are any of your employees ccvared by a colfactive bargainsrg agroemer-t or union trust njnd?_Yes x No
Unscr.rarnO;s)
Seet:on 2.Cerrptiarco Oueznons
Dues^c•r: t.Ncrdiscrim-na5on-Proteved Classw
A.Dc:s your company egree to not dvscr•:minate arairsl ycur
employees•applicants for errplcyrnent•cmproyces of tho City,
or members of the pubflc on the bas's af the fact or peme;tion of
a person's memberahip in the categones risted below?Please
nose:a°YES•answer mear-s your company agrees it w-lt not
discriminate,a"NO"answer means your ccrrpary W ses to
agree that it will not discriminate.Phase arswe•r yes or no to
each category
Race x Yes No .Sex xYes No
Golor x Yes y No Sexual onentation _"Yes_No
Creed x Yes_No . Gender-trarsgander status Yes No
Rel:gron "Yes_No Domestic parner s2atug Y?,_No
National crgtn x Yes_No Mantel status x Yes_No
Ancestry x Yes_No i Disamiity Yes_No
Age x Yes-No AIMHiV status )'Yes_No
Height A Yes_No -Ineignt x Yes_No
B Cots your company agrees to insert a sirnaar ftondist:-riinatcn prc%ns_on
in any subccntract you enter into for the r,r'crrnance of a subsiar-hal
por"on of the cont+act ycr:have with tho City?Please note:ycu must
answer Cats question.even:f you do not in'end to enYr into arty
subccrtracts-
x Yes No
70
Question 2, Morndiscr:winahor.-Equel Bonefu!s to:E.mpicyee3 viii^Spouses anJ Empro;ices wi?h Gorr:estic
Parlors
Oy2s;crs 2A any 28 should be ars:vared YES even i<yyour cm s p!oyeo must i
i pay some or:a l cf the cost of spousal or domestic party2r benafils
A. Wili you; oompany provide cr offer access to any certrtits to vmployces with
spcus3s andicr to spouses of rrplcyo s that ray b_assigned to'.vcik cr.the City
of Miami aaach contrad?
Yes x No
B WO your company provide or offer access to any benefits to employees 'w-th
(same or opposite sax)dones`c partners'or to derroshc partner;of employees
,nat nlay be assigned to work on the City of Miarn:Beach contract?
_Yes x No
Tha term Domestic Partsoi shall mean any hvo(2)adults cf the same cr•,itterert
sex,who have registered as domestic partners with a gcvernmer,,body purauart to
state or lor_ai 4w autnenrrg such registration. or wigs an irlernal registry
mantained ty too employo,cf at!east one of the dcm:estic partr_rs. A Contractor
i may institute an internal registry to altow for trip- provision of equal cerafits 'o
temptoyees wi':n domes:c partner who do not register their partnerships pursuant to 1�1
1a government6 body auticr.'-:eg such registration. or who ere located in a i
jurisdiction when. no such•gow_mmental dcrrestic parnorshia exists. A Contractor
That institutes such registry steal! not impose criteria for registration that are- mcro i
stringent Man Woso required far domestic pa.-nership registration by the City of
Viiami Beach )
r
Ct you answered'NO"to hnit-Questions 2A and 28,go io Section 4(ar,the bottom cl this
page),complete and sign the form,filling in all dens requested.
Pyou answurad'YES-to either or bo1A Questions 2A and 2B.p°ease cons:rue to
Question 2C below
C.Please cheat 0 bunufits tha!apply!o your arswaro above and list in'-he 'other'section
any aldidional benefit3 not atroady spec'Aea. We soorr:e carefits are rr^-w ;-d to:•mp;oyees
bucauso they have a spouse cr dornesbc parser,such as bereavement leave.ocher benefits
are provided directly to!irte spouse cr derrestic partner,such as medical insurance.
BENEFIT Yes for Yoe for Employees No,this Benefit Documentation of this
i Employees with with Domastic is Not Offered Benefit is Submitbd
Souses --- Partners — --- - with this Form —�
t Denta3 n a— - —� 0
t Vis:cc a - - --- -
V Retirement(Pei son, ❑ _ r:
Y 40 1{k),etc.)I
G�Brr:.9verrP.t' -
i �amiiLLaave o j r
t PamnM3 Leave ❑ I c 7 ❑
Ema!oyee Assistanco a
Procran: I _
Relocaycr.8 Travel -
Company emcovnt, ❑
Facilities tk Even; _
t Crodt V nicn ❑ ❑
Chid Care ❑ i -
Cthr
71
Noto If you can rot offer a benefi!in a nondiscriminatory manner tecause cf n.asons
outside your c:ntml. (e.g..Viere am no insurorce pravidws in your area willirg Ic offer
dornostic partner„overage)you may to eEgib`e for Reasonat'a Moasuras compliznce.
To ecrr.ply on :h;u:h; casic, yct;mJS:agree to pay 3 cash equivalent. submit a ccmpf_-ted
Reasarab'e Moasures App;rcation with al; nacassary attachments, and have your
Fpp<icabcn approved by the City Marsgu,or his designee.
Section 3 R-.igcired Docureriation
YOt;'MUS°. S'L'r3MIT SUPPORTING OCCUMEWATION lc verily each beret marked in Ques9ryn 2C.Wthovi
proper documuntation, your company carnet b3 cerl.&Ld as complying write the City's Eaual Barets
R+rquircment foi Comes;ic PaMer Ordinanoi Fa;example,!c document medical isut2:ce Ubrmt a vaccmcr_t
from your insu.aroe Provider cr a copy of the olig;b;lity socaon of your p?an document: to dccumenq leave
programs.submit a copy of you company's amptoyee handbich if dccurnerta:on for a;articular beneft does
not exist,attach an explan7tbn.
Have you Subrn;±ed sup corting douaneitaticn for each benefit ofe.red? -Yes-No
Semcr 4.Executing the Dozurnent
I dactare under penai;y of paryury under tho laws of the State of F?arda Mat the foraroirg U trua and
correct.and that I am authonzed to bind this entity contractually.
Executed this 15th day of Aug, in the year 2Q t2 ,a! 2:12 e�
`6r ?
dC79\loan Division SNeM
5rgn3ture Maihrg Address
Kada M.Barg SDc!,any.!"iA 89209
Nam,a of Signa7ory!please print; C;hy.State.Zip
`Aa Frc�:C:•.I
Title
72
i
DECLARATION
TO: City of Miami Beach
City Hall
1700 Convention Center Drive
Procurement Division
Miami Beach, Florida 33139
Submitted this 20 day of Auoust , 2012.
The undersigned, as Proposer, declares that the only persons interested in this Proposal are
named herein; that no other person has any interest in this responses or in the contract to which
this response pertains; that this response is made without connection or arrangement with any
other person; and that this response is in every respect fair and made in good faith, without
collusion or fraud.
The Proposer agrees if this response is accepted, to execute an appropriate City of Miami
Beach document(s)for the purpose of establishing a formal contractual relationship between the
Proposer and the City,for the performance of all requirements to which the response pertains.
The Proposer states that the response is based upon the documents identified by the following
number. RFP No. 55-11112.
WITNESS /RPPOSER TCNA RE
:PRINTED NAME T—PRI NAM
WITNESS TITLE
PRINTED NAME
73
dNSURANCE CHECKLIST
and Liabillrvv pef It"IF stalu."Cry Fm.s C� ts',e
ca F
1
A X X 2 Ccmprehe..ns�,ve G°r;aia� fim.ts of
57m- ?%rz,C-k;ovr".Ej,.O! p.-3, =::Gr.-ence for bcdxiy in;-jry propef-y Jarr.ag-a o nclude
Pmdu=s. Ccmpl ezl Cparatcins and Con!f=ual
harrnless andorsa-marl).
LGG e'-r-n
Lei, Cy_
KXX 5 The must to ram-ac,a,_;ard adld Fiona,,m.s_;isd cn 4be 5aoflOy!po2acies and
must t,_ r_n me ca.r..if,,care
6. 0,h.ar Insuran.:e as xiclica,en:
p:sk
P,crectc-n ancl
Y,X 7- Tf;-,Trq;301 da,,s vjn,ten�;Zjnce`.Jazicr;s',zlic'E.
XXX 8 cast's 5u?,4e rallng 2-All cr tee e;, ta,&v---divcn
XXX Tne ce!-.ifcate mus,sta(a Niz-,R�-?nurr.-ce,, aileo zoW.-
PROPOSER AND INSURANCE A-GENT STATEMENT:
'ers,-1
U -and 'ha!
!�,!e lr)sufarD� pec.; a-, lbase S.
v,.e,nce Gi zn;s ins e may II (5) dad_ a'ler
51cemrg If I am selected as the successful Proposer, I further understand
and agree and acknowledge that jailur. to procOre or maintain the
required insurance policy shall constituve a material breach of Use
cp, tract by vhjFh the City Ma jrnmediat'ly tgs in e sam i1
—
r Proiooser M, 2 rin 4�meafThAY-t;'�1p./I t Signature Qf Pro sir
74
CERTIFICATE OF LIABILITY INSURANCE
Tv S CZF MMFICATE iS PMEa AS A FIA-ME; 0MCY AND CONFERS RO MrShTs UPC'j T,,,iE C=-RTV,CAT-=.HC-LCER. MtIS
::==r ..OT , _R 74E COVFERATE 'GI 75J eY 7.45'r V-1k:iES BEI Oz).
I ACAT,I CCSS" AFFI!9=,W.'�-�Y CR Y ALIEND.EXTZ%D
P, -D KPFESIT4,TA'jTv-
CEi--�;MC-ATE.Ci =5.407 rX!ZTrPqjT'4-A CCIr,R.',-C-- 3�.wz-arl-c:f-;:fSSUMG Z:
1:1IccIucIxpI.AND 7L:=CZ.R-j 3SC-17F.-.CILOEP-
pc,.c-;. ccno:r7 Frm,-w rnqLiir? en m d-cr;t2nnit A of;lhs Co::.ilU crcp.'zf W M.a
in 'Zu;3,1
"0
3 1" VFIVE F�IUE AVE 5 E
SpIC,
WS LF;f-R,5 AF7zF c4tac 70,
I-X".V.VCF AMF,;"
CF-ST,RCATS Mr-JISES:
T�1717 7-
E
Arm a
,I
Q'v;_ r;AE OF V-E "rZR 17.7 COY?Yr A7,11-M,YWY,
G0,47-1 L LC;%FJTI
47 n
JA
i Z
E
D
CAT E H 0 L C F C A M E L L A r CN
C,7 -dC LOD CF R-AS 0 ID F MiC a.-, W.r.-zLLEr 0 1 i7z-
OIL'.Fj-33 2 P--CIAWfL&
1 9--P-S-RIC9 ACORD CCRP�CPATIVM Ali r.chis
—1 A f'--VDh
75
SWORN STATEMENT UNDER SECTION
287.133(3)(a),FLORIDA STATUTES, ON
PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to ��r�� &F H4-0
[print name of public entity]
`1 , [p nt individual's name and title]
for �/�ep �� /
[print name of of entity submiffiZ�baa!wom statement]
Whose business address is G -� :
And(if applicable) its Federal Employer Identification Number(FEIN) is
(If the entity has no FEIN, include the Social Security Number of the individual signing this
sworn statement)
I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any business with any public entity or with
an agency or political subdivision of any other state or of the United States, including, but not
limited to, any bid or contract for goods or services to be provided to any public entity or an
agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
misrepresentation.
understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b),.Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry
of a plea of guilty or nolo contenders.
1 .1MA= c+one '
I understand that an aTirate as
means:
a 1) A predecessor or successor of a person convicted of a public entity crime; or
2) An entity under the control of any natural person who is active in the
management of the entity and who has been convicted of a public entity crime.
The term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting
a controlling interest in another person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length agreement,
shall be a prima facie case that one person controls another person. A person
who knowingly enters into a joint venture with a person who has been convicted
9/2on2
Ch ilRFP No:55-11112
City of Miami Be2
Llce�fse Plata Recognlon System
22 of 40
of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
I understand that a "person"as defined in Paragraph 287.133(1)(e), Florida Statutes means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding contract and which bids or applies to bid on contracts for the
provision of goods or services let by a public entity, or which otherwise transacts or applies to
transact business with a public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active In
management of an entity.
Based on information and belief, the statement which 1 have marked below is true in relation to
the entity submitting this swom statement. [Indicate which statement applies.]
V Neither the entity submitting this sworn statement, nor any officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, nor any affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1., 1989.
The entity submitting this sworn statement, or one or more of Its officers, directors,
executives, partners, shareholders, employees, members or agents who are active in
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent to July 1, 1989.
,Z The entity submitting this.swom statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent to July f, 1989. However, there has been a subsequent
proceeding before a Hearing Officer of the State of Florida, Division of.Administrative Hearings
and the Final Order entered by the hearing Officer determined that it was not in the public
interest to place the entity submitting this sworn statement on the convicted vendor list [attach
a copy of the final order]
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE)ABOVE IS FOR
THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31
OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I Am
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN
EXCESS OF THE 'THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES FOR CATEGORY TVVO OF ANY CHANGE IN THE INFORMATION CONTAINED
IN THIS FORM.
signature
Sworn to and subscribed before me this day of .2012
Personally known
N� � �- Grsry
OR Produced identification r"" u i g c o Z SIiLh Notary Public-State of N��
.2 2 1i 2�/L.
/� 3 �- J� f �'�a z S74• Gi r� �- My commission expires
(Type of Identification)
(Printed typed or stamped Commissioned name of Notary Public)
1
SUDHA PATEL
Notary Public
MW Mecklenburg County
city of Miamf Beach North Carolina RFP No:55-11/12
License Plate Recognition System
My Commission Expires Jun 8,2016 23 of 40
QUESTIONNAIRE
Proposer's Name;
PariTrak,Inc-
Principal Office Address:
i�04 gird,Dmiiom stmt
Sookine,WA N2108
Official Representative:
Karla M.644,Vice Pmident
Individual
Partnership (Circle One)
Corporation
Joint Venture
If a Corporation,answer this:
When Incorporated:
raa_
In what State:
',yasn(ry,on
If a Foreign Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Craig A. Bagdon
Vice-President's Name:
Karla M. Baig
Treasurer's Name:
Craig A. Bagdon
78
.Questionnaire (continued)
Members of Board of Director:
Craig A. Bagdon
If a Partnership:
Date of organization:
General or Limited Partnership`:
Name and Address of Each Partner:
NAME ADDRESS
Designate general partners in a Limited Partnership
1. Number of years of relevant experience in operating same or similar
business: 30
2. Have any agreements held by Proposer for a project ever been canceled?
Yes ( ) No ( x )
If yes. give details on a separate sheet.
3. Has the Proposer or any principals of the applicant organization failed to qualify
as a responsible Bidder/Proposer,, or refused to enter into a contract after an
award has been made; or failed to complete a contract during the past five (5)
years;or been declared to be in default in any contract in the past 5 years?NO
If yes. please explain:
'r�72
cllj if!143771 Be= RFC YD:35-17112
'umnse=17:3 R-KogM.71:ljstc'T.
?a R 3;
79
Questionnaire(continued)
4. Has the Proposer or any of its principals ever been declared bankrupt or reorganized
tinder Chapter 11 or put into receivership? Yes ( )No ( x )
If yes, give date, court jurisdiction, action taken, and any other explanation deemed
necessary on a separate sheet.
5. Person or persons interested in this RFP have ( ) have not ( x ) been convicted by a
Federal, State, County. or Municipal Court of any violation of law, other thin traffic
violations. To include stockholders over ten percent(10%). (Strike out inappropriate
words)
Explain any convictions:
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent(10%) interest:
A. List all pending lawsuits:
P a r k T r a k I n c
M3 Mobile Co.LTD
B. List all judgments from lawsuits in the last five(5)years:
N O N E
C. List any criminal violations and/or convictions of the Proposer and/or any of
its principals:
NONE
7. Conflicts of Interest. The following relationships are the only potential. actual, or
perceived conflicts of interest in connection with this Proposal: (If none. state
same.)
NONE
':ly Ot MlTtnl?ezc7s
RFD 140:36-9
Uata+u=u:e a�pgn;ar.;:ysttm:
:5 K 33
80
Questionnaire(continued)
8. Public Disclosure. In order to detennine whether the members of the Evaluation
Committee for this Request for Proposals have any association or relationships
which would constitute a conflict of interest, either actual or perceived, with any
Proposer, and/or individuals and entities comprising or representing such Proposer,
and in an attempt to ensure full and complete disclosure regarding this RFP, all
Proposers are required to disclose all persons and entities who may be involved with
this Proposal. This list shall include, without limitation, public relation firms, lawyers,
and lobbyists. The Procurement Director shall be notified, in writing, if any person or
entity is added to this list after receipt of Proposals.
Craig A. Bagdon, President
Karla M. Baig, Vice President
9. Are there any pending discussions relative to mergers, acquisitions, partnerships, or
assignment of contract?
NO
10. Is the business entity a Miami Beach based Vendor?
Yes ( ) No (x )
If Yes, please submit a copy of a Business Tax Receipt issued by the City of Miami
Beach,or documentation to demonstrate that the headquarters is in the City of Miami
Beach, or documentation which proves that goods and/or contractual services are
being produced or performed as appropriate, in the City of Miami Beach.
11. Is the business entity owned by a certified service-disabled veteran. and or a small
business owned and controlled by veterans,as defined on Section 502 of the Veteran
Benefit Health, and Information Technology Act of 2006, and cited in the Database of
Veteran-owned Business?
Yes ( ) No (x
1j n Vl7t^.I_33Cf: RF=11J 3i,in2
81
1tv,"ALI I v:It f fop r v,qc fie I
417 thin ".4', lvio.;d
•tmrd pui-,twetz to tl'ic- ;,,virl
7 Nn'lxx.,ur lo Inc giuv and azcolralk. hi the mal that lho tidy.
M We M=940. 6717111r, ntyotj!i lo fiartunh !lwfi
rp-L-ifim.-I U.. floo of lhi" Prorio-tar; ;1:-, maq 16;" requiludi by Ille CA"'.
tNo Frc-jwwac:v NjOhO lh-'3t Irv; Anicirlm5tiun cowlixglud 401 thin Cluoz6o'0lwlive ma.]
NwIvTound mmunugamon condwyl by fflo conductod cithor
.hrc.iojgh tlic, flli.mnju k"'jileb pohol�cleipartwooll! or by 3 third p;pHy mlaiglud h I14,j CAY lof emilAs
B 5ut-owralljo tflj.� 11PL, NAL,.jby jiflolo- t�! with
1% ovuldpoop Wjllidol*<J; bui r1kA firmled W.. int(71mint)on fin.1
civd;,,Oli-lck.
W INDIVIDUAL:
mpmr,
IF PARIMIsHomp:
'iwt M:jr nf
Add •w,-
Mot Nom.,7
ATTEST
1419 Ran.of c%mo6w
5.
MASS;
Namr
82
Exhibit "C"
Parktrak's Quote
Including Mobile LPR
provided by
DANA Safety Supply
13
Phases for Deplo'yrnent
PHASE I
a. HHU Phase 1 - 5 Handheld units - $441188.56
b. MOBILE Phase I - 1 Mobile .unit - $54,735.00
Total: $98,923.56
PHASE II
a. HHU Phase II - 25 Handheld units - $1337343.48
b. MOBILE Phase II - 2 Mobile units - $90,210.00
Total: $223,553.48
TOTAL COST
$3221477.04
(includes $4,166.04 estimated travel expenses)
14
Exhibit "C"
Page 1 of 9
a...--..° ; ParkTrak, Inc. Quote
i
Date Quote#
8609 North Division St. 3/22/2013 1212
Spokane,Wa 99208
888-877-6212 FAX 509-323-9541
Ms.Cdstina Delvat,Contracts Compliance Specialist ENFORCEMENT QUOTE
City Hall
Procurement Division
Third Floor
1700 Convention Center
Miami Beach,Fl.33139 Rep Project
Karla Balg RFP#55-11112
HHU PHASE 1
Monthly
Product Description Qty Rate PRICE Licensing&
Support
ParkTrak.Net Parking Enforcement Software 1 Included
Intermec CN50 Handheld Unit&Software 5 4,695.00 $23,475.00 $125.00
Charging Quad 2 295.00 $590.00
Protective Case 5 99.00 $495.00
Spare Battery 5 155.00 $775.00
EMS Handheld Interface 5 495.00 $2,475.00 $125.00
Direct Handheld Unit Permit Integration 5 495.00 $2,475.00 $125.00
Car Charger 5 95.00 $475.00
License Plate Recognition Handheld Software 5 1,750.00 $8,750.00 $125.00
SUBTOTAL $39,510.00 $500.00
GPRS Data Plan 5 40.00 $200.00
Installation and Training per day*does not Include travel and expenses 4 750.00 $3,000.00
Optional Pay By Cell Interface(May be added at any time during contract) 5 495.00 $2,475.00 $125.00
Per Diem Hotel,Meals and Transport 4 269.64 $1,078.56
Estimated Rouncitrip Airfare 1 600.00 $600.00
60%due at the time of the order. 40%due at the time of the Install.10%due at the project Subtotal Monthly
completion. $44,188.56 Support Total
Quote vald for 14 days from above date unless otherwise Indloaled I Sales Tax "OPrC°e m w" $700.00
e,MmL
Total $44,188.56
Initials
Quote and service agreement must be Initialed and signed
Page 1 of 2
Exhibit "C"
Page 2 of 9
Warranty&Software Support Includes:
Handheld unit and Printer(If Included)
• 1 year for manufacluring defects
• Response time:Generally 15 business days for AMA
• Does not Induce consumabtes
PGHendheld Software
• Unlimited calls Sam-6pm Padilla Standard Tlma(PST)Mon-Thu,8am•3pm Fri.
• New Incremental reionses,updates,bug fixes
• Does not Include Items Specifically excluded by software support and/or end user license agreement
REPAIR SERVICE Includes warranty repair(Includng extended warranty of Equipment delivered to ParkTrak or to the designated service center.In the original container or equivelenL
Customer Shag contact ParkTrak to request a Return Merchandise Aulharbadan(RMA)Number prior to delivery of Equipment to ParkTrak.
RESPONSE TIME—Depol Repair Service offers,RESPONSE TIME Is defined u the period between the time the Equipment IS received at the
designated Service Center and the time when It Is shipped from the Service Center.
TERMS AND CONDITIONS
1.DELN£RY AND PAYMENT
a. All Product shell be delivered to Customer F.O.B.factory,at which time ride and flak of loss to such Product shag peso to Customer.Ali Product shall be Invoiced at time of
Shipment.Payment shag be a 50%non-refundable deposit upon placement of an order and 40%upon delivery and 10%upon completion.g Pa*Trek Is to Install the Equlpman4
Mien any additional charges for Installellon shag be Invoiced when the Equipment le Installed at the Custamees Location.Customer agrees to pay all such Invoices within thirty
days of the Invoice dale.Interest will accrue at 1.5%per month ter any payments which are more than thirty days peat due.
b. Please allow 30 days from date of signed quota to delivery date of product or installation.ParkTrak shall not be liable for any delay or failure to deliver the Product g the delay or
failure Is caused by war,dots,civil commotion,lire,good,earthquake,or any act of God,or the failure Is due to any third parry hardware or software Vendor delays or other
causes beyond ParkTrak's reasonable control.
2.WARRANTIES AND DISCLAIMERS
a. ParkTrak hereby assigns to Customer,to the extent possible,the benefits of any warranties provided to ParkTrak by the manufacturer(s)of the Product.ParkTrak warrants to
Customer for a period of udriy days following the performance of any Installation wank by PerkTmk,that such wank will be performed In a good and workmanalke manner.
ParkTrak's obligations and liability under INS warranty is conditioned upon the receipt of prompt notice of defects as to pads and/or workmanship tram Customer,and Is limited to
repairing or,at ParkTrak's sale option,to roplacing the Product,This warranty shag be vdd If the Product to damaged or rendered unusable by the willful act,negllgence and/or
tampering of persons other than ParkTrak.ParkTrak makes no warranty or guaranty for any hardware or third party maladats.Customer understands that ParkTrak U not
responsible for,and wig have no liability for,hardware,software,or any other Items or any services provided to customer by any persons other than PaikTrak.THE FOREGOING
IS A LIMITED WARRANTY AND IT IS THE ONLY WARRANTY BY PARKTRAK.PARKTRAK DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING ALL
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ALL WARRANTIES OR INDEMNITIES FOR PATENT OR
COPYRIGHT INFRINGEMENT.
b. In no event Shall either perry be gable for any Indirect.Incidental,special or consequential damages,INCLUDING loss at proflta,revenue,data or use,Incurred by
either party or any third party,whether In an action In contract or tort,Sitting out of or related to this agreement,or the services provided hereunder even If the other
party or any other person has been advised of the passibility of such damages.ParkTrak's liability for damages hereunder for any cause whatsoever shall In no
event exceed the amounts received by ParkTrak tram the customer.ParkTrak shall not be responsible for any loss,damage or expense of any kind Including toss of
or vise of the product or data and Storage media used therewith caused directly or Indirectly by the use or the performance of the product or by any services provided
hereunder.
3.HARDWARE WARRANTIES
ParkTrak does not warranty hardware beyond that which Is provided for by the manufacturer.Such warranties and documentation are available and provided to the client as per of the quote
process.Some manufactures may have'Medeillon Service Plans'or other extended warranties available and ParkTrak may Include them as pan of the quote.Most extended warranty plans
have a Maas through'cosi,the manufacturer provides for the warranty service.ParkTrak will facilitate the warranty repair of product sold by ParkTrak but In no case will provide the actual
hardware warranty service of Said product ParkTrak will not be held liable for any casts associated to the repair of hardware;this Includes the expediting of the repair process.
4.SOFTWARE SUPPORT
Software Support Agreement:Software Support Is'FREE"for the Initial 30 days after Installation.After the InISal 30 days the Software Support Is automatically billed to you at the rate elated
above.Software Support Agreement Includes all Incremental upgrades,unlimited technical telephone support between the hours of Sam and 6pm Monday through Thursday,Bent to 3pm
Friday Pacific Time,and priority handling of your support Issue.Charges will be Invoiced monthly to Licensee to be paid In advance of service.Licensees that are 30 days delinquent will be
considered In default statue and the user Ilcenee Is considered revoked.
S.FORCE MAJEURE
ParkTrak shag not be liable for any delay or failure to maintain the Product 11 the delay or failure Is caused by war,date,civil commotion,fire,flood,earthquake,or any act of God,or the
failure of any third party hardware,software,network system Product,wiring,electrical systems or udgties,or other causes beyond ParkTrak's reasonable control.
Please sign quote and fox back to:508-323-8541
Accepted By: Printed Name:
Date:
Exhibit "C"
Page 3 of 9
ParkTrak, Inc. Quote
Date Quote#
8609 North Division St. 1 3/12/2013 1 1212
Spokane,Wa 99208
888-877-6212 FAX 509-323-9541
Ms.Cristlna Delvat,Contracts Compliance Specialist ENFORCEMENT QUOTE
City Hall
Procurement Division
Third Floor
1700 Convention Center
Miami Beach,FL 33139 Rep Project
Karla Saig RFP#55-11/12
MOBILE PHASE 1
Monthly
Product Description Qty Rate PRICE Licensing&
Su ort
Genetec Interface 1 5,000.00 $5,000.00 $250.00
DISCOUNT(taken out of second half) 1 -1,500.00 1,500.00 75.00
Genetec Mobile Units(see attachment for complete description
CUSTOM SHARPX DUAL BASE 1 29,500.00 $29,500.00
GENETEC PANASONIC TOUGHBOOK 1 6,000.00 $6,000.00
GENETEC PAY BY PLATE ENHANCED PATROLLER CONTEXT PACKAGE 1 1,000.00 $1,000.00
GENETEC MAP INFO STREETPRO MAPPING 1 1,020.00 $1,020.00
GENETEC SECURITY CENTER BASE PACKAGE 1 0.00 $0.00
GENETEC AUTOVU PARKING BASE PACKAGE 1 1,650.00 $1,650.00
GENETEC REMOTE TECHNICAL SERVICE 1 1,000.00 $1,000.00
GENETEC IMPORT/EXPORT TOOL 1 1,000.00 $1,000.00
GENETEC SMA BASE PACKAGE-3 YEARS 1 960.00 $960.00
3 YEAR RETURN REPAIR COVERAGE 1 6,105.00 $6,105.00
INSTALL 1 3,000.00 $3,000.00
SUBTOTAL $51,235.00
OPTIONAL ITEMS
OPTIONAL GENETEC AU-K-UXX-EWRR-1Y4-5 ADDITIONAL WARRANTY 1 4,400.00 $4,400.00
OPTIONAL GENETEC SMA-BASE PACKAGE 1 YEAR ADDITIONAL SUPPORT 1 400.00 $400.00
60%due at the time of the order. 40%due at the time of the Install.10%due at the Subtotal Monthly
project completion. 1 $54,735.00 Suppart7otal
Quote valid for 14 days from above date unless otherwise Indicated Sales Tax AppWd b WA $175.00
Rm1Amh
Total $54,735.00
Initials
Quote and service agreement must be Initialed and signed
Page 1 of 2
Exhibit T'll
Page 4 of 9
Warranty& Software Support Includes:
Handheld unit and Printer(ti Included)
• 1 year for manufacturing defects
• Response time:Generally 15 business days for RMA
• Does not Include consumables
PC/Handheld Software
• Unlimited calls Sam-Spin Pacific Standard nme(PST)Man-Thu,Sam-3pm Fri.
• New Incremental releases,updates,bug fixes
• Does not Include Items specifically excluded by software support and/or and user license agreement
REPAIR SERVICE Includes warranty repair(Including extended warranty of Equipment delivered to ParkTrak or to the designated service center.In the original container or equivalent.
Customer shag contact ParkTrak to request a Return Merchandise Authorisation(RMA)Number prior to delivery of Equipment to ParkTrak.
RESPONSE TIME—Cape!Repair Service offers,RESPONSE TIME Is dented as the period between the time the Equipment Is received at the
designated Service Center and the time when It is shipped from the Service Center.
TERMS AND CONDITIONS
J.DELIVERY AND PAYMENT
e. All Product shall be delivered to Customer F.O.B.factory,at which time title and Ask of loss to such product shall pass to Customer.AO Product shall be Invoiced at time of
shipment.Payment shall be a 50%non-felundable deposit upon placement of an order and 4091•upon delivery and 10%upon completion,g ParkTrak Is to Install the Equipment
then any additional charges for Installation shall be Invoiced when the Equipment Is Installed at the Customer's Location.Customer agrees to pay all such Invoices within thirty
days of the Invoice date.Interest will accrue al 1.5%per month far any payments which are more than thirty days past duo.
b. Please allow 30 days from dale of signed quote to delivery date of product or Installation.ParkTrak shall not be liable far any delay or failure to deliver the Product It the delay or
(allure Is caused by war,riots,civil commotion,Ore,flood,earthquake,or any act or God,or the failure Is duo to any third party hardware or software Vendor delays or other causes
beyond ParkTrak's reasonable control.
2.WARRANTIES AND DISCLAIMERS
a. ParkTrak hereby assigns to Customer,to the extent possible,the benefits of any warranties provided to ParkTrak by the mamdaaturer(s)of the Product.ParkTrak warrants to
Customer for s period of thirty days following the performance of any Installation work by ParkTrak,that such work will be performed In a good and workman-Oka manner.
ParkTrak's obligations and liability under this warranty Is conditioned upon the receipt of prompt notice of defects as to parts and/or workmanship from Customer,and le limited to
repairing or,at ParkTrak'e sale option,to replacing the Product,This warranty shall be vold If the Product Is damaged or rendered unusable by the willful art negligence and/or
tampering of persons other than ParkTrak.ParkTrak makes no warranty or guaranty for any hardware or third party materiels.Customer understands that ParkTrak Is not
responsible for,and will have no liability for,hardware,software,or any other Items or any services provided to customer by any persona other than ParkTrak.THE FOREGOING
IS A LIMITED WARRANTY AND IT IS THE ONLY WARRANTY BY PARKTRAK.PARKTRAK DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDNG ALL
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ALL WARRANTIES OR INDEMNITIES FOR PATENT OR COPYRIGHT
INFRINGEMENT.
Is. In no event shall either party be liable for any Indirect,Incidental,special or consequential damages,INCLUDING loss of profile,revenue,data or use,Incurred by
either party or any third party,whether In an action In contract or tort,orlaing out of or related to this agreement or the services provided hereunder even If the other
party or any other person has been advised of the possibility of such damages.ParkTrak's liability for damages hereunder for any cause whatsoever shall In no event
exceed the amounts received by PaWrek from the customer.ParkTrak shell not be responsible for any lose,damage or expense of any kind Including loss of or use
of the product or data and storage media used therewith caused directly or Indirectly by the use or the performance of the product or by any services provided
hereunder.
S.HARDWARE WARRANTIES
ParkTmk does not warranty hardware beyond that which Is provided for by the manufacturer.Such warranties and documentation are available and provided to the client as part of the quote
process.Some manufactures may have'Medalilon Service Plane or other extended warranties available and ParkTrak may Include them as part of the quota.Most extended warranty plans
have a"Pass through'cost,the manufacturer provides for the warranty service.ParkTrak will ladiftata the warranty repair of product sold by ParkTrak but In no case will provide the actual
hardware warranty service of said product.ParkTrak will not be held liable for arty costs associated to the repair of hardware;this Includes the expediting of the repair pracesa
4.SOFTWARE SUPPORT
Software Support Agreement:Software auppart]a'FREE*for the Initial 30 days after Installation.After the Initial 30 days the Software Support Is automatically billed to you of the rate stated
above.Software Support Agreement Includes all Incremental upgrades,unlimited technical telephone support between the hours of Sam and 5pm Monday through Thursday,Liam to 3pm
Friday Paclllo Time,and pretty handling of your support issue.Charges will be invoiced monthly to Ucensse to be paid In advance of service.Licensees that are 30 days delinquent will be
considered In default status and the user license Is considered revoked.
5.FORCE MAJEURE
PwkTmk shell not be liable for any delay or failure to malntaln the Product N the delay or failure Is caused by war,riots,civil commotion,Oro,goad,earthquake,or any set of God,or the failure
of any third perry hardware,software,network system Product,wiring,electrical systems or utilities,or other causes beyond ParkTrak's reasonable control.
Please sign quote and fox back to:509-323-9541
Accepted By: Printed Name:
Date:
Exhibit "C"
Page 5 of 9
+ ParkTrak, Inc. Quote
Date Quote#
8609 North Division St. 1 3/22/2013 1 1212
Spokane,Wa 99208
888-877-6212 FAX 509-323-9541
Ms.Cristina Delvat,Contracts Compliance Specialist ENFORCEMENT QUOTE
City Hall
Procurement Division
Third Floor
1700 Convention Center
Miami Beach,FL 33139 Rep Project
Karla Baig RFP#55-11/12
HHU PHASE 2
Monthly
Product Description Qty Rate PRICE Licensing&
Support
Intermec CN50 Handheld Unit&Software 25 4,695.00 $117,375.00 $625.00
Charging Quad 6 295.00 $1,770.00
Protective Case 25 99.00 $2,475.00
Spare Battery 25 155.00 $3,875.00
EMS Handheld Interface 25 495.00 $12,375.00 $625.00
Direct Handheld Unit Permit Integration 25 495.00 $12,375.00 $625.00
Car Charger 25 95.00 $2,375.00
License Plate Recognition Handheld Software 25 1,750.00 $43,750.00 $625.00
SUBTOTAL $196,370.00 $2,500.00
DISCOUNT(Applied to Second Half) -$70,764.00 -$900.00
GPRS Data Plan 25 40.00 $1,000.00
Installation and Training per day*does not Include travel and expenses 7 750.00 $5,250.00
Optional Pay By Cell Interface(May be added at any time during contract) 25 495.00 $12,375.00 $625.00
Per Diem Hotel,Meals and Transport 7 269.64 $1,887.48
Estimated Round Trip Airfare 1 600.00 $600.00
50%due at the time of the order. 40%due at the time o1 the Install.10%due at the Subtotal Monthly
project completion. $133,343.48 Support Total
Quote valid for 14 days from above date unless otherwise Indicated Sales Tax AP"°tl"a W" $2,600.00
Total $133,343.48
Initials
Quote and service agreement must be Initialed and signed
Page 1 of 2
Exhibit T"
Page 6 of 9
Warranty&Software Support Includes:
Handheld unit and Printer Of Included)
• f year for manufacturing detects
• Response time:Generally 15 business days for RMA
• Does not Include consumables
PCMandheld Software
• Unlimited calls 8am-5pm Padfio Standard Time(PST)Mon-Thu,Sam-3pm Fri.
• New Incremental releases,updates,bug fixes
• Does not Include Items specifically excluded by software support and/or and user license agreement
REPAIR SERVICE Includes warranty repair(Including extended warranty of Equipment delivered to ParkTrak or to the designated service center,In the original container or equivalent.
Customer shall contact ParkTrak to request a Return Merchandise Authorization(RMA)Number prior to delivery of Equipment to ParkTrak.
RESPONSE TIME—Depot Repair Service offers,RESPONSE TIME Is defined as the period between the time the Equipment Is received at the
designated Service Center and the time when It Is shipped from the Service Center.
TERMS AND CONDITIONS
1.DELIVERY AND PAYMENT
EL All Product shag be delivered to Customer F.O.B.factory,at which time Ode and risk of lose to such Product shall pees to Customer.Ad Produel shag be Invoked at time of
shipment.Payment shall be a 50%non-refundable deposit upon placement of an order and 40%upon delivery and 10%upon completion.If ParkTrak lo to Install the Equipment,
then any addldorud charges for Installation shad be Invoiced when the Equipment Is Installed at the Custamees Location.Customer agrees to pay all such Invoices within thirty
days of the Invoice date.Interest will accrue at 1.5%per month for any payments which are more titan thirty days past due.
b. Please allow 30 days from dale of signed quote to dallvery dale of product or Installation.ParkTrak ahall not be gable for any delay or failure to deliver the Product If the delay or
failure Is caused by war,dots,civil commotion,fire,flood,earthquake,or any act of God,or the failure Is due to any third party hardware or software Vendor delays or other
causes beyond PsrkTrak'a reasonable control.
2.WARR4NTIES AND DISCLAIMERS
a. ParkTmk hereby assigns to Customer,to the extent possible,Cie benefits of any warranties provided to ParkTrak by the manufacturen(a)of the Product.ParkTmk warrants to
Customer for a period of thirty days following the performance of any Installation work by PerkTrak,that such work wig be performed In a good and workmen4lke manner.
PerkTrak's obligations and liability under this warranty is conditioned upon the receipt of prompt nodes of defects as to pans and/or workmanship from Customer,and Is Wailed to
repalrim or,at ParkTrek's ado option,to replacing the Product.This warranty shall be void If the Product Is damaged or rendered unusable by the willful aaL negllgenre and/or
tempering of parsons other than ParkTrak.ParkTmk makes no warranty or guaranty for any hardware or third party materials.Customer understands that ParkTrak Is not
responsible for,and will Have no Debility for,hardware,software,or any other Items or any services provided to customer by any persona other than ParkTrak.THE FOREGOING
IS A LIMITED WARRANTY AND IT IS THE ONLY WARRANTY BY PARKTRAK.PARKTRAK DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,INCWDIN13 ALL
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ALL WARRANTIES OR INDEMNITIES FOR PATENT OR COPYRIGHT
INFRINGEMENT.
Is. In no event shall either party be liable for any Indirect,Incidental,spacial or consequential damages,INCLUDING loss of profits,revenue,data or use,Incurred by
either party or any third party,whether In an eation In contract or tort,arising out of or related to this agreement,or the services provided hereunder even If the other
party or any other person has been advised of the possibility of such damages.ParkTrak's liability for damages hereunder for any cause whatsoever shall In no event
exceed the amounts received by ParkTrak from the customer.ParkTrak shad not be responsible for any lose,damage or expense of any kind Including Ices of or use
of the product or data and storage media used therewith caused dbocdy or Indirectly by the use or the performance of the product or by any services provided
hereunder.
a.HARDWARE WARRANTIES
ParkTrak does not warranty hardware beyond that which is provided for by the manufacturer.Such warranties and documentation ore available and provided to the client as part of the quote
process.Some manufactures may have Wedallion Service Plana"or other extended warranties available and ParkTrak may Include them as part of the quote.Most extended warranty plane
have a yeas through'cost,the manufacturer provides for the warranty service.ParkTmk will facilitate the warranty repair of product said by ParkTrak but In no case will provide the actual
hardware warranty service of said product.ParkTmk will not be held liable for any cods associated to the repair of hardware;this Includes the expediting of the repair process.
4.SOFTWARE SUPPORT
Software Support Agreement:Software support Is'FREE'for the Initial 30 days after Installation.After the Initial 30 days the Software Support Is automatically billed to you at the rate stated
above.Software Support Agreement Includes all Incremental upgrades,unllmlled technical telephone support between the hours of Sam and 5pm Monday through Thursday,Sam to 3pm
Friday Pacific Time,and priority handling of your support Issue.Charges will be hrvoiced monthly to Licensee to be paid In advance of service.Licensees that are 30 days delinquent will be
considered In default statue and the user license Is considered revoked.
8.FORCE MAJEURE
ParkTrak shag not be liable for any delay or failure to maintain the Product If the delay or failure Is caused by war,dots,civil commodon,fire,flood,earthquake,or any act of God,or the
failure of any third party hardware,software,network system Product,wlring,electrical systems or udldlea,or other causes beyond ParkTrak'e reasonable control.
Please sign quote and fax back to:509-323-9541
Accepted By: Printed Name:
Date:
Exhibit "Cif
Page 7of9
ParkTrak, Inc. Quote
Date Quote#
8609 North Division St. 1 3/13/2013 1 1212
Spokane,Wa 99208
888-877-6212 FAX 509-323-9541
Ms.Cristlna Delvat,Contracts Compliance Specialist ENFORCEMENT QUOTE
City Hall
Procurement Division
Third Floor
1700 Convention Center
Miami Beach,FL 33139 Rep Project
Karla Balg RFP#55-11/12
MOBILE PHASE 2
Monthly
Product Description Qty Rate PRICE Licensing&
Support
Genetec Mobile Units see attachment for complete description)
CUSTOM SHARPX DUAL BASE 2 29,500.00 $59,000.00
GENETEC PANASONIC TOUGHBOOK 2 6,000.00 $12,000.00
GENETEC REMOTE TECHNICAL SERVICE 1 1,000.00 $1,000.00
3 YEAR RETURN REPAIR COVERAGE 2 6,105.00 $12,210.00
INSTALL 2 3,000.00 $6,000.00
SUBTOTAL $90,210.00
OPTIONAL ITEMS
OPTIONAL GENETEC AU-K-UXX-EWRR-1Y4-5 ADDITIONAL WARRANTY 2 4,400.00 $8,800.00
OPTIONAL GENETEC SMA-BASE PACKAGE 1 YEAR ADDITIONAL SUPPORT 1 400.00 $400.00
50%due at the time of the order.40%due at the Ume of the Install.10%due at the Subtotal Monthly
project completion. $90,210.00 Support Total
Quote valld for 14 days from above dale unless otherwise Indlcated Sales Tax AcpFk 4d.m WA
dann
Total $90,210.00
Initlals
Quote and service agreement must be Initialed and signed
Page 1 of 2
Exhibit "C"
Page 8 of 9
I
Warranty& Software Support Includes:
Handheld unit and Printer(U Included)
• 1 year for manufacturing defects
• Response Ume:Generally 15 business days for RMA
• Does not Include consumables
PCJHondheld Software
• Unamltod calla Sarn-5pm Pacific Standard Time(PST)Man-Thu.Sam•3pm Fri.
New Incremental releases,updates,bug Axes
•
Does not Include Items specifically excluded by software support endror and user license agreement
REPAIR SERVICE Includes warranty repair(Including extended warranty of Equipment delivered to ParkTrak or to the designated service center,In the orl0lnel container or equivalent.
Customer shall contact ParkTrak to request a Return Merchandise Authorization(RMA)Number prior to delivery of Equipment to ParkTrak.
RESPONSE TIME—Depot Repair Service offers,RESPONSE TIME is defined as the period between the Urns,the Equipment Is received at the
designated Service Center and the time when It Is shipped from the Service Center.
TERMS AND CONDITIONS
1.DELIVERY AND PAYMENT
a. All Product shag be delivered to Customer F.O.B.factory,at which time title and dek of loss to such Product shag pass to Customer.All Product shall be Invoiced at time of
shipment.Payment shall be a 50%non-refundable deposit upon placement of an order and 40%upon delivery and 10%upon completion.If ParkTrak Is to Install the Equipment,
then any addiUsnsl charges for Installation shag be Invoiced when the Equipment Is Installed at the Customers Location.Customer agrees to pay all ouch Invokes within thirty
days of the Invoke data.Interest will accrue at 1.6%per month for any payments which are more than thirty days past due.
b. Please allow 30 days from date of signed quote to delivery date of product or Installation.ParkTrak shell not be liable for any delay or failure to deliver the Product If the delay or
fagune In caused by war,dote,civil commotion,fire,flood,earthquake,or any act of God,or the failure Is due to any third party hardware or software Vendor delays or other causes
beyond Pa*Trek's reasonable central.
2.WARRANTIES AND DISCLAIMERS
a. ParkTrak hereby assigns to Customer,to the extent possible,the benefits of any warranties provided to ParkTrak by the manuledurar(e)of the Product.ParkTrak warrants to
Customer for a period of thirty days fallowing the performance of any Installation work by ParkTrak,that such work will be performed In a good and workman-like manner.
ParkTrak's obligations and liability under this warranty Is condlUoned upon the receipt of prompt notice of defects as to parts and/or workmanship from Customer,and to limited to
repairing or,at ParkTrak'a sole option,to replacing the Product.This warranty shall be void It the Product is damaged or rendered unusable by the willful act.negligonce and/or
tampering of persons other than ParkTrak.ParkTrak makes no warranty or guaranty far any hardware or third party materials.Customer understands that ParkTrak Is not
responsble for,and will have no liability for,hardware,software,or any other Items or any services provided to customer by any persons other than ParkTmk.THE FOREGOING
IS A LIMITED WARRANTY AND IT IS THE ONLY WARRANTY BY PARKTRAK.PARKTRAK DISCLAIMS ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING ALL
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ALL WARRANTIES OR INDEMNITIES FOR PATENT OR COPYRIGHT
INFRINGEMENT.
Is. In no event shall either party be liable for any Indirect,Incidental,special or consequential damages,INCLUDING loss of profits,revenue,date or use,Incurred by
either party or any third party,whether In an action In contract or tort,&rising out of or related to this agreement,or the services provided hereunder even If the other
party or any other person has been advised of the possibility of such damages.ParkTrek's liability for damages hereunder for any cause whatsoever shell in no event
exceed the amounts received by PorkTrok from the customer.ParkTrak shell not be responsible for any loss,damage or expense of any kind Including lose of or use
of the product or data and storage media used therewith caused directly or Indirectly by the use or the performance of the product or by any services provided
hereunder.
3.HARDWARE WARRANTIES
ParkTrak does not warranty hardware beyond that which Is provided for by the manufacturer.Such warranties and documentation are available and provided to the agent an part of the quote
process.Some manufactures may have'Medalllon Service Plane'or other extended warranties available and ParkTrak may Include them as part of the quote.Most extended warranty plena
have a'pass through'cost,the manufacturer provides for the warranty service.ParkTrak will facilitate the warranty repair of product sold by ParkTrak but in no case will provide the actual
hardwaro warranty service of said product.ParkTrak wig not be held liable for any costa associated to the ropey of hardware;bile Includes the expediting of the repair procellL
4.SOFTWARE SUPPORT
Software Support Agreement:Software support Is'FREE"for the Initial 30 days after Installation.Alter the Initial 30 days the Software Support Is automatically baled to you at the rote elated
above.Software Support Agreement Includes all Incremental upgrades,unlimited technical telephone support between the hours of Sam and 5pm Monday through Thursday.Sam to Slam
Friday Paclgo Time,and priority handling of your support Issue.Charges will be Invoked monthly to Licensee to be paid In advance of service.Licensees that are 30 days delinquent will be
considered In default statue and the user license Is considered revoked,
S.FORCE MAJEURE
ParkTmk shag net be liable for any delay or failure to maintain the Product It the delay or[allure Is caused by war,riots,civil commotion,fire,flood,earthquake,or any act of God,or the failure
of any third party hardware,software,network system Product,wiring,electrical systems or utilities,or other causes beyond PatkTrolea reasonable central.
Please sign quote and fax back to:509.323-9541
Accepted By: Printed Name:
Data:
Exhibit "C"
Page 9of9
Exhibit " ®"
Agreement between Parktrak
and
DANA Safety Supply
14
SUBCONTRACTING:AGREEMENT
This Agreement is effective as of this 1 st day of April 2,013(the"Effective date")
Between
ParkTrak, Inc., a Washington corporation having its principal:office at 8609 N Division, Spokane, WA
99208("ParkTrak"),
And
Dana Safety Supply, a Florida corporation having its principal South Florida office at 1779 NW 79"'
Avenue; Doral, FL.33126("Subcontractor").
WHEREAS,ParkTrak has been-awarded a contract for the supply of license plate recognition systems by
City of Miami Beach(the"Contract");
WHEREAS, ParkTrak wishes to subcontract to Subcontractor, namely:. Dana Safety Supply, Inc.
hereinafter referred to as Subcontractor or DSS;who accepts, the performance of certain portions of work
required from ParkTrak under the Contract;
NOW,THEREFORE,the parties have agreed as follows:
11. SUBCONTRACT WORK,
ParkTrak hereby retains the services of DSS, who accepts, to undertake certain portions of work
required from ParkTrak under the Contract as set out in Appendix A herein('Statement of Work").
2. REPRESENTATIONS&UNDERTAKINGS OF SUBCONTRACTOR
2.1 Subcontractor represents that'it has reviewed the terms and conditions of the Contract and hereby
agrees to comply with each and every provision of the Contract incorporated:herein by reference
that flows down to Subcontractor insofar as it relates to the work performed by.Subcontractor on
behalf of ParkTrak under the Contract.
2.2 Subcontractor represents that it has access to all human, technical and financial resources
required to perform its obligations under this Agreement;
3. LATE PERFORMANCE
In the event that Subcontractor is delayed with respect to the performance.of any portion of work
hereunder, except for reasons of Force Majeure as defined under Section 11 herein,
Subcontractor shall be subject to the.payment of penalties modeled on any penalty provisions
applicable to ParkTrak under the Contract.
4, INDEPENDENT CONTRACTORS
4.1. The relationship between ParkTrak and Subcontractor is that of independent contractors acting for
their own accounts and neither is authorized to make any commitment or representation, express
or implied, on the others behalf unless authorized to-do 4so in writing.
4.2. It is acknowledged and agreed that the employees of Subcontractor shall remain under full
responsibility of Subcontractor during the term of this Agreement and Subcontractor shall
indemnify.and hold ParkTrak harmless from and against.any and'all,claims, IiabAities or damages
1
arising from any third party claim based upon any act of or failure to act by Subcontractor or any of
its directors,officers or employees.
5. INSURANCE
Subcontractor shall secure, pay and maintain the following minimum insurance coverage during
the life of this Agreement and, upon request from ParkTrak, submit.certificates of insurance for
each and every policy at least fifteen(15)days prior to the start of work:
GENERAL LIABILITY AND PROPERTY DAMAGE INSURANCE:
General Liability Insurance in the amount of not less than One Million Dollars ($1,000,000)
combined single limit for injuries, including accidental death and property.damage on account of
any one occurrence. The policy shall provide for coverage of all claims occurring during the term
of the policy notwithstanding the fact that the claim may be asserted subsequent to the expiration
Of the policy.
The General Liability and Property Damage Insurance shall protect ParkTrak and subcontractor
performing any and all work covered by this Agreement from claims for damages for personal
injury, including accidental death and claims for property damage, which may arise from his
operations or performance under this Agreement, whether, such operations be by the
Subcontractor or by any person directly or indirectly employed by-either of them. The purpose of
this insurance shall indemnify and save harmless ParkTrak, 6 officers, .err►ployees, agents and
representatives from such actions, causes of actions, claims, debts or demands of any and every
kind of nature whatsoever, by reason of,.growing out of or attributable to the work to be performed
under this Agreement
AUTOMOBILE INSURANCE:
Automobile Liability Insurance in an amount of not less than One Million Dollars ($1,000,000)
combined single limit for bodily injuries and property damage; including all owned, hired and non-
owned vehicles.
WORKERS'COMPENSATION INSURANCE:
Contractor shall furnish satisfactory evidence that he has secured in the manner required by law
the payment of Workers'Compensation as provided for in the state of FL and shall maintain such
insurance during the life of this Agreement;
6. CONFIDENTIALITY
6.1. ParkTrak may disclose certain of its proprietary and confidential information concerning its
business and affairs-to Subcontractor. All software and documentation, technical information, and
confidentiail business information, in whatever form recorded ("information") that ParkTrak may
disclose to Subcontractor in contemplation of or under this Agreement, shall:remain the property of
ParkTrak. Any Information disclosed by ParkTrak shall be used by Subcontractor solely for the
purposes of performing his services in accordance with the terms of Article 1 herein; (ii) shall not
be reproduced or copied, in whole or in part, except as necessary for use as authorized herein;
and (iH) shall, together with any copies thereof, be returned or destroyed when no longer needed
or may if recorded on an erasable storage medium_ be erased. Unless ParkTrak consents in
writing, such Information, except for any part thereof,which is known to Subcontractor free of any
obligation to keep in confidence, or which becomes generally known to the public through acts not
attributable to Subcontractor, shall be treated in confidence by Subcontractor. Such Information
may not be disclosed to third parties, except with ParkTrak's prior written authorization, and
2
provided such third party agrees in writing (a copy of which writing will be provided to ParkTrak)to
the same conditions respecting use:of Information contained in this section.
6.2. Provisions of Sections 6.1 herein shall survive the expiration or termination of this Agreement
7. ASSIGNMENT
Subcontractor may not assign or transfer any of its rights or obligations under this Agreement to
any third party without the prior written consent of ParkTrak.
a. INDEMNIFICATION
PARKTRAK SHALL IN NO EVENT BE HELD LIABLE FOR ANY INDIRECT,_CONSEQUENTIAL,
OR INCIDENTAL DAMAGES OF ANY KIND SUFFERED OR INCURRED BY
SUBCONTRACTOR ARISING OUT OF THE PERFORMANCE OF THIS AGREEMENT.
9. TERM AND TERMINATION
9.1 The term of this Agreement shall begin as of the Effective Date and continue until terminated as
set forth herein.
9.2 Either party may terminate this Agreement if the other party breaches a.material obligation under
this Agreement, and that breach continues uncured for a period of.thirty (34) days after the
breaching party receives written notice of the breach from the other:patty.
9.3 ParkTrak may terminate this Agreement or all or any portion of work performed hereunder, for
convenience upon written notice to Subcontractor.
9.4 Termination of this Agreement or all or any portion of work performed hereunder, will not limit
either_party from pursuing any other remedies available to it including injunctive relief, nor will
termination relieve Subcontractor of its obligation to pay all charges, including expenses, that
accrued prior to such termination. Subcontractor will use.commercially reasonable efforts to avoid,
cancel or minimize any such charges.All rights and obligations that-,by their nature are intended to
survive will survive termination:of this Agreement
9.5 ParkTrak shall have the right to terminate this Agreement with immediate effect if : a)
Subcontractor attempts to assign this Agreement or any right hereunder without ParkTraWs prior
written consent, or b) Subcontractor ceases to conduct its activities in the normal course of
business.
10. NOTICES
Any notice provided for or permitted in this Agreement shall be in writing and shall be served by
personal delivery or by certified mail, return receipt requested, at the addresses set forth above or
such other addresses as the parties may from time to time designate,in writing.
11. FINAL PROVISIONS
11.1 This Agreement may not be modified in any way without the written consent of both parties. No
provision of this Agreement may be waived unless in writing signed,by the party to be bound by
the waiver.
11.2 Neither party shall be responsible for failure- to perform hereunder due to causes beyond its
reasonable control, including, but not limited to strikes, lock outs or labor disputes of any kind
(whether relating to its own employees or others), fire, flood, explosion, natural catastrophe,
military operations, blockade, sabotage., revolution,.riot, civil commotion, war or civil war, terrorist
acts, acts of god, plant breakdown, computer or other equipment failure and inability to obtain
equipment.
11.3 If an event of force majeure exceeds one (1) month either party may cancel this Agreement
without liability (except for obligations to pay amounts already due and in respect of any portion of
3
this Agreement already fully performed). Performance shall be resumed as soon as reasonably
practicable after the cessation of such cause.
11.4 If any provision of this Agreement.is held to be invalid or unenforceable; such provision shall be
considered deleted from this Agreement and shall not invalidate the remaining provisions of this
Agreement. All provisions of this Agreement shall survive the termination of this Agreement for any
reason whatsoever.
11.5 This Agreement shall:be construed in accordance with and governed by the laws of the state of
Florida,and the federal laws of the United States of America applicable therein.
The authorized signatories hereby accept to be.bound by the terms and conditions included in this
document:
IN WUNESS WHEREOF, this Agreement has been executed by both parties.
Park kkk, c �-- D na Safe I c
By: BY:
Na ig 8 n Name: i t-L f e t
Title' Pres' en t Title: C +J t.-
Date: 1. Date: 4
4
APPENDIX A
Statement of Work
5
Phase 1: ParkTrak deposit to DSS =:$28,000-ParkTrak to.pay DSS balance of"Invoice total due 30
days upon satisfactory completion of contractual Phase
1 project.
Phase 2: ParkTrak deposit to DSS=_$45,000-ParkTrak to pay DSS balance of invoice total due 30
days upon satisfactory completion of contractual Phase
2 project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Sales Quote
DANA SAFETY SUPPLY,INC
5221 W.MARKET ST
GREENSBORO,NC 27409
SaUas2 '1Io.. 98175-C
Custome>F No. PARKTRAK
Telephone: 800-845-0405
P 14A5G
X1911 TA . Ship To
PARKTRAK MIAMI BEACH PARKING AUTHORITY C/O
8609 NORTH DIVISION DANA SAFETY SUPPLY,INC
ACCOUNTS PAYABLE 1779 NW 79th AVENUE
SPOKANE,WA 99208 DORAL,FL 33126
MIAMI BEACH PARKING AUTH
Contact: CRAIG BAGDON Contact:WILL BARNHART
Telephone: 509-789-1273 Telephone: 305-639-6055
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
02/25/13 JUPS GROUND OR TRUCK FOB DESTINATION MIAMI BEACH PARKING CASH
Entered By I Salesperson Ordered By Resale Number
BILL BARNHART WILL BARNHART CRAIG BAGDON
Order Approve Unit Extended
Tax Item Number/Description Price Price
Quantity Quantity
1 1 Y MISC 29,500.0000 29,500.00
GENETEC'AU-K-U2X-740'AUTOVu SHARPX LPR UNIT
Warehouse:MIAM
AUTOVu SHARPX UNIVERSITY DUAL BASE KIT INCLUDING MAIN
PROCESSING UNIT,BRACKETS,WIRING,GPS ANTENNA,HIGH
RESOLUTION LPR UNITS AND IN-VEHICLE LICENSE
1 1 Y AU-K-PANACF 19DUAL U of M:EACH 6,000.0000 6,000.00
GENETEC PANASONIC CF19 TOUGHBOOK COMPLETE KIT
Warehouse:MIAM
INCLUDES:LAPTOP,MOUNTING HARDWARE,DOCKING STATION,
VEHICLE POWER SUPPLY,3-YEAR WARRANTY.
SPECS:Intel((CoreO 2 Duo SU9300 1.2GHz,10.4"XGA(Digitizer/Pouch Screen)
1000 nit,W.LAN(802.11 alb/g),160GB,SATA HDD,2GB,Bluetooth,2.0,
Genuine Windows((XP Tablet,Professional SP2,Windows 7 License installed
(Windows 71XP Recovery Disks included)3 year warranty from Panasonic
CF 19KDRAXGM
1 1 Y GSC-CUSTOM-PBPLUS U of M:EACH 1,000.0000 1,000.00
GENETEC ENHANCED PATROLLER CONTEXT PACKAGE
Warehouse:MIAM
PBP,XML EXPORT AND PLATE COPY
1 l Y AU-M-USCNTY U of M:EACH 1,020.0000 1,020.00
GENETEC MAPINFO STREETPRO MAPPING
Warehouse:MIAM
DATA PER VEHICLE FOR ONE US COUNTY
1 l Y GSC-BASE-5.1 U of M:EACH 0.0000 0.00
PrintDate 02/24/13
Print Tuini 08:01:57 PM
Page No.. I
Printed By:BILL BARNHART
Continued on Next Page
DANA SAFETY SUPPLY,INC Sales Quote
5221 W.MARKET ST
GREENSBORO,NC 27409 Sales Quofs No. 98175-C
Customer No. . PARKTRAK
s Telephone: 800-845-0405
-Bill To Sht To
PARKTRAK MIAMI BEACH PARKING AUTHORITY C/O
8609 NORTH DIVISION DANA SAFETY SUPPLY,INC
ACCOUNTS PAYABLE 1779 NW 79th AVENUE
SPOKANE,WA 99208 DORAL,FL 33126
MIAMI BEACH PARKING AUTH
Contact:CRAIG BAGDON Contact:WILL BARNHART
Telephone: 305-639-6055
Telephone:hone: 509-789-1273 p
Payment Method
Quote Date Ship Via F.O.B. Customer PO Number y
02/25/13 UPS GROUND OR TRUCK FOB DESTINATION MIAMI BEACH PARKING Resale Number
Entered By Salesperson Ordered By
BILL BARNHART WILL BARNHART CRAIG BAGDON
Unit Extended
Order Approve
Tax Item Number/Description Price Price
Quantity Quantity
GENETEC SECURITY CENTER(GSC)BASE PACKAGE
Warehouse:MIAM
VERSION 5.1 WHICH INCLUDES: 1 DIRECTORY,5 SECURITY DESK
CLIENT CONNECTIONS,ALARM MANAGEMENT,ADVANCED
REPORTING,SYSTEM PARTITIONING ZONE MONITORING E-MAIL
SUPPORT,MACROS SUPPORT(ACTUAL MACROS SUPPORT SOLD
SEPERATELY)ALL SUPPORTED LANGUAGES.MUST PURCHASE A
SYNERGIS,OMNICAST OR AUTOVU BASEPACKAGE TO ENABLE ACCESS
CONTROL,VIDEO OR LPR CONTENT RESPECTIVELY.
1 l Y GSC-AV-S-PKG U of M:EACH 1,650.0000 1,650.00
GENETEC AUTOVU PARKING BASE PACKAGE
Warehouse:MIAM
WORKS WITH GENETEC SECURITY CENTER(SOLD SEPARATELY)SQL
2008 EXPRESS EDITION INCLUDED, FULL MICROSOIT SQL SERVER 2008
PACKAGE NOT INCLUDED
1 1 Y GSC-AV-S-XML U of M:EACH 1,000.0000 1,000.
GENETEC IMPORT/EXPORT TOOL
Warehouse:MIAM
l l Y PS-F-IREMOTE-ALL U of M:EACH 1,000.0000 1,000.00
GENETC REMOTE TECHNICAL SERVICE PER 1 DAY
Warehouse:MIAM
1 1 Y SMA-BASE-3Y U of M:EACH 960.0000 960.00
GENETEC SMA BASE PACKAGE-3 YEARS
Warehouse:MIAM
(1 SMA BASE X 3 YEARS)
1 1 Y AU-K-U2X-EWRR-P3 U of M:EACH 6,105.0000 6,105.00
Print Date 02/24/13
Print'Time 08:01:57 PM
Page No! 2
Tinted By:BILL BARNHART
Continued on Next Page
Sales Quote
DANA SAFETY SUPPLY,INC
5221 W.MARKET ST
GREENSBORO,NC 27409
Sales Quota 0. 98175-C
•
'CO r No. PARKTRAK
Telephone: 800-845-0405
: Bill To Ship To
PARKTRAK MIAMI BEACH PARKING AUTHORITY C/O
8609 NORTH DIVISION DANA SAFETY SUPPLY,INC
ACCOUNTS PAYABLE 1779 NW 79th AVENUE
SPOKANE,WA 99208 DORAL,FL 33126
MIAMI BEACH PARKING AUTH
Contact: CRAIG BAGDON Contact: WILL BARNHART
Telephone: 509-789-1273 Telephone: 305-639-6055
R Quote Date Ship Via F.O.B. Customer PO Number Payment Method
02/25/13 UPS GROUND OR TRUCK FOB DESTINATION MIAMI BEACH PARKING CASH
Entered By Sales erson Ordered By Resale Number
BILL BARNHART WILL BARNHART CRAIG BAGDON
Order Approve Unit Extended
Quantity Quantity Tex Item Number/Description Price Price
GENETEC EXTENDED WARRANTY 3 YEARS
Warehouse:MIAM
1 1 Y MISC 4,400.0000 4,400.00
GENETEC,AU-K-UXX-EWRR-IY4-5-WARRANTY
Warehouse:MIAM
ADDITIONAL ONE(1)YEAR EXTENDED RETURN AND REPAIR
WARRANTY FOR YEAR 4 OR 5 AFTER SALE OF AU-K-UXX KIT.
INCLUDES COVERAGE OF AUTOVu VEHICLE HARDWARE.PATROLLER
SOFTWARE UPGRADES,AND BING LICENSE RENEWAL.COVERAGE
MUST BE CONTINUOUS FROM DATE OF SALE.DOES NOT COVER
IN-VEHICLE PERSONAL COMPUTER(PC)
1 1 Y SMA-BASE-lY U of M:EACH 400.0000 400.00
GENETEC SMA BASE PACKAGE 1 YEAR
Warehouse:MIAM
1 1 Y INSTALL U of M:EACH 3,000.0000 3,000.00
DSS INSTALLATION OF ABOVE EQUIPMENT
Warehouse:MIAM
rrr r►r rrrrrrrrrrrrrr►r rrrr►rrrrrrrr rrr►rr►rrrrrrrorrrrrrrrrr►rrrr►
I SPECIFICS:
r wrrrrrrrrrrrrrrrrrrrrprrrrrrr►rrrrrrrrrrrrrrsrrrrrrrrrrrrrrrrrr
(1)GZNETEC SYST M
TE S:NET 30 P ING SS FAVORABLE CREDIT REVIEW OF PARKTRAK
Approved By:
❑ Approve All Items&Quantities
Print Date 02/24/13 Subtotal 56,035.00
Print Time 08:01:57 PM Freight 0.00
Page No. 3
Printed By:BILL BARNHART
rr(?rder Total 56,035.00
Sales Quote
DANA SAFETY SUPPLY,INC
5221 W.MARKET ST
GREENSBORO,NC 27409 Sales Quote No, 98168-C
Customer No. PARKTRAK
" ~Telephone: 800-845-0405
RA 56 2-
Bill T4D �Ship To
PARKTRAK MIAMI BEACH PARKING AUTHORITY C/O
8609 NORTH DIVISION DANA SAFETY SUPPLY,INC
ACCOUNTS PAYABLE DEPT 1779 NW 79th AVENUE
SPOKANE,WA 99208 DORAL,FL 33126
MIAMI BEACH PARKING AUTH
Contact: CRAIG BAGDON Contact: WILL BARNHART
Telephone: 509-789-1273 Telephone: 305-639-6055
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
02/24/13 JUPS GROUND OR TRUCK FOB DESTINATION MIAMI BEACH PARKING CASH
Entered By Sales erson Ordered By Resale Number
BILL BARNHART WILL BARNHART CRAIG BAGDON
Unit Extended
- ty Quantity—'Orde Order Approve Tax Item Number/Description Price Price
2 2 Y MISC 29,500.0000 59,000.00
GENETEC'AU-K-U2X-740'AUTOVu SHARPx LPR UNIT
Warehouse:MIAM
AUTOVu SHARPx UNIVERSITY DUAL BASE KIT INCLUDES MAIN
PROCESSING UNIT,BRACKETS,WIRING,GPS ANTENNA,HIGH
RESOLUTION LPR UNITS AND IN-VEHICLE LICENSE
2 2 Y AU-K-PANACF 19DUAL U of M:EACH 6,000.0000 12,000.00
GENETEC PANASONIC CF19 TOUGHBOOK COMPLETE KIT
Warehouse:MIAM
INCLUDES:LAPTOP,MOUNTING HARDWARE,DOCKING STATION,
VEHICLE POWER SUPPLY,3-YEAR WARRANTY.
i
SPECS:Intel((CoreO 2 Duo SU9300 1.2GHz,10.4"XGA(Digitizer/Touch Screen)
1000 nit,W.LAN(802.11 a/b/g),160GB,SATA HDD,2GB,Bluetooth,2.0,
Genuine Windows a XP Tablet,Professional SP2,Windows 7 License installed
(Windows 7/JP Recovery Disks included)3 year warranty from Panasonic
CF 19KDRAXGM
1 1 Y PS-F-IREMOTE-ALL U of M:EACH 1,000.0000 1,000.00
} GENETC REMOTE TECHNICAL SERVICE PER 1 DAY
_.. Warehouse:MIAM
2 2 Y AU-K-U2X-EWRR-P3 U of M:EACH 6,105.0000 12,210.00
GENETEC EXTENDED WARRANTY 3 YEARS
Warehouse:MIAM
EXTENDED WARRANTY FOR AU-K-U2X SHARP WITH RETURN AND
REPAIR COVERAGE-3 YEARS PREPAID AT TIME OF SYSTEM PURCHASE
2 2 N INSTALL U of M:EACH 3,000.0000 6,000.00
DSS INSTALLATION OF EQUIPMENT
Print Dafe 02/24/13
Print Time 08:20:15 PM
Page No. 1
Printed By:BILL BARNHART
Continued on Next Page
Sales Quote
DANA SAFETY SUPPLY,INC
5221 W.MARKET ST
GREENSBORO,NC 27409 Sales,Qnabe Nu, 98168-C
Customer No, PARKTRAK
Telephone: 800-845-0405
BiII TO
Ship To
PARKTRAK MIAMI BEACH PARKING AUTHORITY C/O
8609 NORTH DIVISION DANA SAFETY SUPPLY,INC
{ ACCOUNTS PAYABLE DEPT 1779 NW 79th AVENUE
SPOKANE,WA 99208 DORAL,FL 33126
e MIAMI BEACH PARKING AUTH
Contact: CRAIG BAGDON Contact: WILL BARNHART
Telephone: 509-789-1273 Telephone: 305-639-6055
Quote Date I Ship Via F.O.B. Customer PO Number Payment Method
02/24/13 JUPS GROUND OR TRUCK FOB DESTINATION MIAMI BEACH PARKING CASH
Entered By Salesperson Ordered By Resale Number
BILL BARNHART WILL BARNHART CRAIG BAGDON
Order Approve Unit Extended
Quantity Quantity Tax Item Number/Description Price Price
Warehouse:MIAM
t SPECIFICS:
TWO 3ENETEC SY TEMS
TERMS:NET30 P DING SS FAVORABLE CREDIT REVIEW OF PARKTRAK
Approved By:
❑ Approve All Items&Quantities
S,
Print Date 02/24/13 Subtotal 90,210.00
Print Time 08:20:15 PM Freight- 0.00
a, Nn. 2
Page ;
Printed By:BILL BARNHART
t?ider Total 90,210.00