JPA with State of Florida Dept of TransportationAttachment A e?G~'O7_ ~ G ~ 9 5j
--- - - - ~ 71' - /o~y~o 7
Contract Ntunber: ~°Y~~_
CSFA Number: 55.023
JOINT PARTICIPATION AGREEMENT
BETWEEN
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
ANn
THE CITY OF MIAMI BEACH
THIS AGREEMENT is made and entered into this 31 day of 0 G`fa.~r' >
20~, between the State of Florida Department of Transportation, a component agency of the
State of Florida, hereinafter referred to as the `DEPARTMENT', and the' City of Miami Beach, a
municipal corporation of the State of Florida, hereinafter referred to as the `CITY'.
RECITALS:
WHEREAS, the DEPARTMENT has jurisdiction over and maintains the State Road
(SR) AlA corridor (Indian Creek Drive) in the City of Miami Beach; and
WHEREAS, the DEPARTMENT has drafted design plans for the construction of
roadway improvements on SR AlA southbound from 41s` Street to 26s' Street, hereinafter
referred to as the `PROJECT', the individual elements of which aze outlined in the attached
Exhibit "A", `Scope of Services', which is herein incorporated by reference; and
WHEREAS, the DEPARTMENT has programmed funding for the PROJECT under
Financial Project Numbers 414641-1-58-O1 and 414641-1-68-O1, and has agreed to reimburse
the CITY for eligible PROJECT costs up to a maximum limiting amount, as outlined in the
attached Exhibit "B", `Financial Summary', which is herein incorporated by reference; and
WHEREAS, the CITY has agreed to supervise and inspect all aspects of PROJECT
construction and administration; and
WHEREAS, the parties hereto mutually recognize the need for entering into an
Agreement designating and setting forth the responsibilities of each party; and
WHEREAS, the parties are authorized to enter into this Agreement pursuant to Section
339.08(e) and 339.12, Florida Statutes;
NOW, THEREFORE, in consideration of the premises, the mutual covenants and other
valuable considerations contained herein, the receipt and sufficiency of which aze hereby
acknowledged, the parties agree as follows:
Page 1 of ]3
Jain! Participation Agreement between the Florida Department of Transportation and the City ojMiami Beach,
Financial Project Nambers ti 4(4ti41-1-58-01, anr14/464J-/-68-0/
1. INCORPORATION OF RECITALS
The foregoing recitals aze true and correct and are incorporated into the body of
this Agreement, as if fully set forth herein.
2. GENERAL REQUIREMENTS
a. The CITY shall submit this Agreement to its City Commission for ratification
or approval by resolution. A copy of said resolution is attached hereto as
Exhibit "C", `Resolution', and is herein incorporated by reference.
b. The CITY shall obtain al] necessary permits from the DEPARTMENT, and
other concerned agencies, as needed, prior to commencing PROJECT
construction on DEPARTMENT right-of--way.
c. The CITY shall advertise for bid, let the consultant and construction contracts,
administer, supervise and inspect all aspects of PROJECT construction until
completion, and, as further defined in Exhibit "A", `Scope of Services'. The
CITY shall complete the PROJECT on or before June 30, 2010. All aspects of
PROJECT construction and administration are subject to DEPARTMENT
standazds and specifications and must be in compliance with all governing
laws and ordinances.
d. The CITY shall not execute any contract or obligate itself in any manner
requiring the disbursement of DEPARTMENT funds, including consulting or
construction contracts or amendments thereto, with any third party with
respect to the PROJECT without the prior written approval of the
DEPARTMENT. The DEPARTMENT specifically reserves the right to
review qualifications of any consultant or contractor and to approve of
disapprove CITY employment of same.
e. The DEPARTMENT shall reimburse the CITY for eligible PROJECT costs as
defined in Exhibit "B", `Financial Summary', and in accordance with the
financial provisions in Section 3 of this Agreement.
3. FINANCIAL PROVISIONS
a. Eligible PROJECT costs may not exceed ONE MILLION FIVE HUNDRED
ONE THOUSAND DOLLARS ($1,501,000.00), as outlined in Exhibit `B",
`Financial Summary'. If additional funding is required, contingent upon
DEPARTMENT approval, a supplemental agreement between the
DEPARTMENT and the CITY authorizing the additional funding shall be
executed prior to such costs being incurred.
Page 2 of 13
Joint Participation Agreement between the Florida Department of Transportation and7he GYry afMiami Beach,
Financial Project Numbers W 4)4641-f-58-Ot, and 414641-1-68-07
b. The DEPARTMENT agrees to pay the CITY for the herein described services
at a compensation as detailed in this Agreement.
c. Payment shall be made only after receipt and approval of goods and services
unless advance payments are authorized by the Department's Comptroller
under Section 334.044(29), Florida Statutes, or by the Department of
Financial Services under Section 215.422(14), Florida Statutes.
d. Bills for fees or other compensation for services or expenses shall be
submitted in detail sufficient for a proper preaudit and postaudit thereof.
e. Trauel costs will not be reimbursed.
f. Records of costs incurred under the terms of this Agreement shall be
maintained and made available upon request to the DEPARTMENT at all
times during the period of this Agreement and for five yeazs after fmal
payment is made. Copies of these documents and records shall be famished to
the DEPARTMENT upon request. Records of costs. incurred include the
CITY's general accounting records and the project records, together with
supporting documents and records, of the contractor and all subcontractors
performing work on the project, and all other records of the contractor and
subcontractors considered necessary by the DEPARTMENT for a proper audit
of costs.
g. In the event this contract is for services in excess of $25,000.00 and a term for
a period of more than 1 yeaz, the provisions of Section 339.135(6)(a), Florida
Statutes, aze hereby incorporated:
The DEPARTMENT, during any fiscal yeaz, shall not expend money,
incur any liability, or enter into any contract which, by its terms, involves the
expenditure of money in excess of the amounts budgeted as available for
expenditure during such fiscal yeaz. Any contract, verbal or written, made in
violation of this subsection is null and void, and no money may be paid on
such contract. The DEPARTMENT shall require a statement from the
Comptroller of the DEPARTMENT that such funds are available prior to
entering into any such contract or other binding commitment of funds,
Nothing herein contained shall prevent the making of contracts for periods
exceeding 1 yeaz, but any contract so made shall be executory only for the
value of the services to be rendered or agreed to be paid for in succeeding
fiscal yeazs; and this pazagraph shall be incorporated verbatim in all contracts
of the DEPARTMENT which aze for an amount in excess of TWENTY FIVE
THOUSAND DOLLARS ($25,000.00) and which have a term for a period of
more than 1 year.
h. The DEPARTMENT'S obligation to pay is contingent upon an annual
appropriation by the Florida Legislature.
Page 3 of 13
Joint Participation Agreement between the Florida Department ofTransponatian and (he Qry of Miami Beach,
Financial Protect Numbers t! 414641-1-SB-01, and 4 1464 /-/-68-0!
4. INDEMNIFICATION
To the extent permitted by Section 768.28, Florida Statutes, the parties agree to
indemnify each other for liability due to any act or omission, neglect or
wrongdoing of a party or any of its. officers, agents or employees. Further, the
parties agree to defend each other against any and all such claims or demands
which may be claimed and have arisen as a result of or in connection with the
parties' participation in this Agreement. Nothing contained herein shall be
construed to contradict the provisions of Section 768.28, Florida Statutes, nor
shall this Section be construed to require either party to indemnify the other for
the negligent acts of the other.
3.~ GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of ,
the State of Florida.
6. AMENDMENT
This Agreement may be amended by mutual agreement of the DEPARTMENT
and the CITY expressed in writing, executed and delivered by each party.
7. INVALIDITY
If any part of this Agreement shall be determined to be invalid or unenforceable,
the remainder of this Agreement shall not be affected thereby, if such remainder
continues to conform to the temts and requirements of applicable law.
8. COMMUNICATIONS
a. All notices, requests, demands, consents, approvals and other communications
which aze required to be served or given hereunder, shall be in writing and
hand-delivered or sent by either registered or certified U.S. mail, return receipt
requested, postage prepaid, addressed to the party to receive such notices as
follows:
To DEPARTMENT: Florida Deparhnent of Transportation
1000 Northwest 111 Avenue, Room 6137
Miami, Florida 33172-5800
Attn: Kenneth Robertson, JPA Coordinator
Ph: (305) 470-5452; Fax: (305) 470-5552
Page 4 of 13
Joint Participation Agreement between the Florida L)epartmen! of Transportation and the Ciry ofMiami Beach,
Financial Project Numbers N 41 4 64/-1-58-01, and 4/4641-/-68-01
To CITY: City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Attn: Fernando Vazquez, City Engineer
Ph: (305) 673-7080; Fax: (305) 673-7028
b. Either party. may, by notice given as aforesaid, change its address for al]
subsequent notices. Notices given in compliance with this section shall be
deemed given when placed in the mail.
9. EXPIItATION OF AGREEMENT
The CITY ogees to complete the PROJECT on or before June 30, 2010. If the
CITY does not complete the PROJECT within this time period, this Agreement
will expire unless an extension of the time period is requested by the CITY and
granted in writing by the DEPARTMENT's District Six Secretary or Designee.
Expiration of this Agreement will be considered termination of the PROJECT.
10. FINAL INVOICE
The CITY must submit the fmal invoice on this PROJECT to the DEPARTMENT
within 120 days after the expiration of this Agreement. Invoices submitted after
October 28, 2010, will not be paid.
11. AUDITS
State of Florida Single Audit Act requirements as outlined in the attached Exhibit
"D", `Audit Reports', are incorporated herein by reference.
12. ENTIRE AGREEMENT
This Joint Participation Agreement is the entire Agreement between the parties
hereto, and it may be modified or amended only by mutual consent of the parties
in writing.
-- REMAINDER OF PAGE INTENTIONALLY LEFT BLANK --
Page 5 of 13
Joint Participation Agreement between the Florida 1Jepanmertf ojTransportatlon artd the Ciry of Miami Beach,
Financial Project Num6em N 41464!-1-58-01, and 414641-1-68-O1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, on the day
and year above written.
CITY OF~IIAI~I LEACH STATE OF FLORIDA, DEPARTMENT
//'' r~~ll i OF TRANSPORTATION:
~-- BY: l'l/rL~/
DERMER, MAYOR /DISTRICT SECRETARY
ATTEST: --,~I__=i-(M~tr41!~ ATTEST: ~,r \.+~
(SEAL) CITY CLERK (SEAL) EXE UTIVE SE , TARY
ROBERT PARCHER
LEGAL REVIEW:
~~:~. ~ ~\Vd-
DISTRICT GENERAL CO NSEL
APPROVED AS TO
FORM & U4NGUACaE
Page 6 of 13
Joint Participation Agreement betweers the Florida Department of Transportafian and the Ciry of Miami Bench,
Financial Project Numbers k 41464/-1-58-0/, and 4146 41-1-68-01
EXHIBIT "A"
SCOPE OF SERVICES
To construct roadway improvements in accordance with and as detailed in the attached
PROJECT plans along the SR AlA southbound corridor within the below-identified PROJECT
Limits. The DEPARTMENT will provide the CITY with the signed and sealed construction
plans. The CITY will let, supervise and inspect all aspects of PROJECT construction and
administration.
PROJECT Limits: SR AlA/Indian Creek Drive, southbound, from 41" Street to 26's Street
FDOT Financial Project Numbers: 414641-1-58-Ot and 414641-1-68-01
County: Miami-Dade
FDOT Project Manager: Ana Arvelo, P.E.
CITY Project Manager: Fernando Vazquez, P.E.
PLANS AND SPECIFICATIONS
The CITY agrees to construct the PROJECT using acompetitively-bid contractor in accordance
with the signed and sealed plans and specifications, attached hereto and incorporated herein by
reference.
Please see attached plans prepared by: Corradino Groun
Dated:
Page 7 of 13
Joint Participation Agreement between the Florida Department ojTransportatian and the Gty ofMiami Beach,
Financial Project Numberr (1414647-1-58-01, and 414641-1-68-OJ
EXHIBIT `A1'
Amended PROJECT Scope of Services
FDOT Project Managers: Design: Ana Arvelo, P.E. 305-470-5210
Construction: Amanda Shotton, P.E. 305-650-0009
The CITY shall apply a high friction surface treatment to the curve at Indian Creek/26~' Street, in
accordance to the attached Plans and Specifications, which is herein incorporated by reference.
Amendment One to Joint Participation Agreement between Florida Department of Transportation and the City of Miami Beach,
Project #s 414641-1-58-01 8 414641-1-68-01
Page 2 of 2
EXHIBIT "B"
FINANCIAL SUMMARY
Estimated PROJECT costs for reimbursement are below-listed, separated by phase of work:
Financial Project Number 414641-1-58-O1
PROJECT Construction: $1,365,000.00
Financial Project Number 414641-1-68-O1
PROJECT Construction Engineering and Inspection (CEI) services: + $136.000.00
Total PROJECT Cost Estimate: $1,501,000.00
Page 8 of 13
Joint Partinpation Agreement between (he Florida Department afTransponation and (he City ofMiami Beach,
Financial Project Numbers # 414641-1-58.01, and 414641-/-6 8-0!
EXHIBIT "C"
RESOLUTION
To be herein incorporated once approved by the CITY Commission.
Page 9 of 13
Jaint Panidpatiox Agreement between the Florida Department afTransponaiion and the City ofMiami Beach,
Financial Project Nnmbers # 4!4641-1-58-01, and 414641-1-68-01
EXHIBIT °°D"
AUDTI' REPORTS
The administration of resources awazded by the Deparnen[ to the CITY OF MIAMI BEACH may be subject to audits
and/or monitoring by the Department, as described in this section For further guidance, see the Executive Office of
the Governor website, which can be found at: www.fssa.state.fl.us .
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as
revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by
Departrnent staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By
entering into this agreement, the recipient agrees [o comply and cooperate fully with any monitoring
procedures/processes deemed appropriate by the Department. In the event the Department determines that a limited
scope audit of the recipient is appropriate, the recipient agrees to comply with any additional insmections provided by
the Department staff to the CITY OF MIAMI BEACH regazding such audit. The CITY OF MIAMI BEACH firther
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief
Financial Officer (CFO) or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
Recipients of federal funds (i.e. state, local government, or non-profit organizations as defined in OMB Circulaz A-
133, as revised) aze to have audits done annually using the following criteria:
1. In the event that the recipient expends $300,000 ($500,000 for fiscal yeazs ending after December 31, 2003)
or more in Federal awazds in its fiscal yeaz, the recipient must have a single or program-specific audit
conducted in accordance with the provisions of OMB Circular A-133, as revised. E70-IIBIT 1 to this
agreement indicates Federal resources awarded through the Department by this agreement. In determining
the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards,
including Federal resources received from the Deparmrent The detemdnation of amounts of Fedem] awards
expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An
audit of the recipient conducted by the Auditor General in accordance with the provisions OMB Circular A-
133, as revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, pazagraph 1., the recipient shall fulfill the
requirements relative to audi[ee responsibilities as provided in Subpart C of OMB Circular A-133, as revised.
3. If the recipient expends less than $300,000 ($500,000 for fiscal years ending after December 31, 2003) in
Federal awards in its fiscal yeaz, an audit conducted in accordance with the provisions of OMB Circular A-
133, as revised, is not required. In the event that the recipient expends less than $300,000 ($500,000 for fiscal
years ending after December 31, 2003) in Federal awards in its fiscal yeaz and elects to have an audit
conducted in accordance with the provisions of OMB Circulaz A-133, as revised, the cos[ of the audit must be
paid from non-Federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained
from other ilran Federal entitiesj.
4. Federal awazds are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and
number, award number and year, and name of We awazding federal agency.
Page 10 of 13
join! Participation Agreement between the Florida Departmem of Transpormtion and (he Ciry ofMiaml Beach,
Financial Projec! Numbers # 41 4 64 /-/-58-01, and 41464/-1-68-01
PART II: STATE FUNDED
Recipients of state funds (i.e. a nonsta[e entity as defined by Section 215.97(2)(1), Florida Statutes) are to have audits
done annually using the following criteria:
1. In the even[ that the recipient expends a total amount of state financial assistance equal to or in excess of
$300,000 ($500,000 for fiscal years ending on September 30, 2004, and thereafter) in any fiscal yeaz of such
recipient, [he recipient must have a State single or project-specific audit for such fiscal year in accordance with
Section 215.97, Florida Statutes; applicable rules of the Executive Office of the Governor and the CFO; and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General. EXIiIBIT 1 to this agreement indicates state financial assistance awarded through the
Department by this agreement. 1n det~;n;r,g the state financial assistance expended in its fiscal yeaz, the
recipient shall consider all sources of state financial assistance, including state financial assistance received
from the Department, other state agencies, and other nonstate entices. State financial assistance dots not
include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program
matching requirements:
2. In connection with the audit requirements addressed in Part R, paragraph I, the recipient shall ensure that the
audit complies with the requirements of Secton 215.97{7), Florida Statutes. This includes submission of a
financial reporting package as defined by Section 215.97(2)(d), Florida Statutes, and Chapters 10.550 (local
governmental encces) or 10.650 (nonprofit and for-profit organizacons), Rules of the Auditor General.
3. If the recipient expends less than $300,000 in state financial assistance in its fiscal year ($500,000 for fiscal
years ending on September 30, 2004, and thereafter), an audit conducted in accordance with the provisions of
Seccon 215,97, Florida Statutes, is not required. Tn the event that the recipient expends less than $300,000
($500,000) in state financial assistance in its fiscal year and elects to have an audit conducted in accordance
with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate
entry's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other
than State entries).
4. State awards aze to be identified using the Catalog of State Financial Assistance (CSFA) title and number,
award number and yeaz, and name of the state agency awarding it.
PART III: OTHER AUDIT REQUIREMENTS
The recipient shall follow up and take corrective accon on audit findings. Prepazation of a summary schedule
of prior year audit findings, including corrective action and current status of the audit findings is required.
Current year audit findings requve corrective accon and status of findings.
Records related to unresolved audit findings, appeals, or licgation shall be retained until the action is completed
or the dispute is resolved. Access to project records and audit woik papers shall be given to the FDOT, the
Comptroller, and the Auditor General. This seccon does not limit the authority of the Deparmrent to conduct or
arrange for the conduct of additions] audits or evaluations of state financial assistance or limit the authority of
any other state official.
Page 11 of 13
Joint Ponicipmion Agreement between the Florida Department ofTransportatian and (he Ciry ojMiami Beach,
Financial Project Numbus q 414641-1-Sg-07. and 414641-l-68-0!
PART IV: REPORT SUBMISSION
Copies of reporting packages for audits conducted in accordance with OMB Cucular A-133, as revised, and
required by PART I of this agreement shall be submitted, when requred by Section .320 (d), OMB Circular A-
133, as revised, by or on behalf of the recipient directly to each of the following:
A. The Department at each of the following addresses:
Florida Department of Transportation
1000 Northwest 111 Avenue
Miami, Florida 33172
B. .The Federal Audit Clearinghouse designated in OM$ Circular A-133, as revised (the number of copies
required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the
Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10'h Street
Jeffersonville, IN 47]32
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB
Circulaz A-133, as revised.
2. In the event that a copy of the reporting package for an audit required by PART 1 of this agreement and
conducted in accordance with OMB Circular A-133, as revised, is not required to be submitted to the
Department for reasons pursuant to section .320 (e}(2), OMB Circular A-133, as revised, the recipient shall
submit the required written notification pursuant to Secton .320 (e)(2) and a copy of the recipient's audited
schedule of expendihues of Federal awazds direct] to each of the following:
Florida Department of Transportation
]OOD Northwest 111 Avenue
Miami, Florida 33172
In addition, pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of
the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any management
letters issued by the auditor, to the Department at each of the following addresses:
Florida Department of Transportation
1000 Northwest ] ] 1 Avenue
Miami, Florida 33172
3. Copies of financial reporting packages required by PART U of this agreement shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department at each of the following addresses:
Florida Department of Transportation
1000 Northwest 111 Aveaue
Miami, Florida 33172
B. The Auditor General's Office at dte following address:
Page 12 of 13
Joint Participation Agreement behveen (he Florida Deportment ¢f Transportation ¢nd the City ofMiamt Beach,
Flnanctal Project Numbers A414641-1-58-0/, am/41464/-1-68-0/
Auditor General's Office
Room 401, Pepper Building
III West Madison Street
Tallahassee, Florida 32399-1450
4. Copies of reports or the management letter required by PART III of this agreement shall be submitted by or on
behalf of the recipient duectly to:
A. The Departrnent at each of the following addresses:
Florida Department of Transportation
1000 Northwest 111 Avenue
Miami, Florida 33172
5. Any reports, management letter, or other information required to be submitted to the Department pursuant to
this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
6. Recipients, when submitting £mancial reporting packages to the Department for audits done in accordance with
OMB Circular A-133 or Chapters 10.550 (local govemmenta! entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered
to the recipient in correspondence accompanying the repotting package.
PART V: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a
period of at least five years from the date the audit report is issued, and shall allow the Department, or its
designee, the state CFO or Auditor Genera] access to such records upon request. The recipient shall ensure that
the independent audit working papers are made available to the Department, or its designee, the state CFO, or
Auditor General upon request for a period of at least five years from the date the audit report is issued, unless
extended in writing by the Department
Page 13 of ]3
Joint Participation Agreement between the Florida Deportment ofTransportation and the Ciry oJMiami Beach,
Financial Project Numbers #41469!•1-58.01, and 414641-1-68-01
i~
Florida Department of Transportation
District Contracts and Procurement
CHARLIE CRIST 1000 Northwest 111'" Avenue, Room 6203
GOVERNOR Miami, FL 33172
Wnere a reeuesr br service is an apporWnity b serve you!
November 6, 2007
Mr. Fernando Vazquez
City of Miami Beach, Transportation Division
1700 Convention Center Drive
Miami Beach, Flodda 33139
STEPHANIE C. KOPELOUSOS
SECRETARY
Re: Project# 4146 41-1 5 8-01: SR A1A Roadway Improvements; JPA Execution Notice
Dear Mr. Vazquez:
Enclosed for the City of Miami Beach's (City's) records is one (1) original Joint Participation Agreement (JPAj for
the referenced project This JPA was executed by the Florida Department of Transportation (Departmerit) on
Wednesday, October 31, 2007. Another original JPA was mailed by separate cover to the City's Clerk's Office,
Attn: Ms. Kerry Hernandez.
Thank you on behalf of the Department for your assistance in expediting the execution of this JPA. If you have
any questions or concerns, please feel free to contact me at (305) 470-5404.
Sincerely,
i~
Kenneth Robertson
District Contracts and Procurement Manager
encl: One (1) original executed JPA Agreement
cc: Ana Arvelo, P.E., FDOT Project Manager, File
www.dot.state.fl,us
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July 15, 2009
PREPARED BY: JS / FAL
SUPPLEMENTAL SPECIFICATIONS PACKAGE NUMBER ONE
FOR
FINANCIAL PROJECT ID(S). 414641-1-52-01
DISTRICT SDC
MIAMI-DARE COUNTY
The 2007 Edition of the Florida Department of Transportation Standard Specifications
and the Specifications Package for this project, dated August 22, 2007, thereto, are
revised as follows:
I hereby certify that this specifications
under my responsible charge, in accor
Department of Transportation. _
Signature and Seal:
Name: Favio A. Laverde. P.E. # 63546
Page(s): 1 to 6
ge has been properly prepared by me, or
with procedures adopted by the Florida
SUPPLEMENTAL ONE FPID(S): 414641-1-52-O1
HIGH FRICTION SURFACE TREATMENT.
(REV 04-28-09)
PAGE 258. The following new Section is added after Section 330:
SECTION 333
ffiGH FRICTION SURFACE TREATMENT
333-1 Description.
This work consists of famishing and applying a high friction surfacing system in
accordance with this Section and in conformity with the lines and details shown on the
plans. The field installed system consists of atwo-component epoxy binder that is
applied to the roadway surface and then covered with a durable aggregate to provide high
friction resistance and the desired color.
The manufacturer's technical representative shall come to the construction site to
train Department and Contractor personnel prior to surface treatnent and shall be
available during application as necessary.
333-2 Materials.
333-2.1 General: Use a two part cold applied modified exothermic epoxy resin
binder treatment capable of retaining an aggregate topping under vehicular traffic
conditions.
333-2.2 Epory Binder: Use a 100% solids, two part, self leveling, primerless,
epoxy binder consisting of a thermosetting epoxy compound, which holds the aggregate
firmly in position. The epoxy binder shall meet the following requirements:
EPOXY BINDER RE UIREMENTS
Pro e R uirement Test Method
Ultimate Tensile Stren 2 000 si min. ASTM D 638
Compressive Strength 1,000 psi min. at 3
hours; 5,000 psi min, at
24 hours ASTM D 695
Elon anon at Break 30% min. ASTM D 638
Gel Time 15 minutes min. ASTM C 881
Thermal Com atibili Pass ASTM C 884
Water Absorption Less than 1.0% at 24
hours ASTM D 570
Shore D Hardness 50 min. ASTM D 2240
Care Rate 3 hours max Thin Film 75°F
Adhesion Stren 200 si min. at 24 hours ASTM D 7234
Two part epoxy materials, which are not exothermic in curing and do not
meet the viscosity requirements, will not be allowed. Provide an independent laboratory
report which documents that the epoxy binder meets the requirements of this section.
SUPPLEMENTAL ONE FPID(S): 414641-1-52-01
333-2.3 Aggregate Topping: Utilize granite aggregate consisting of particles 1-3
mm in size. The aggregate will be delivered to the construction site in clearly labeled
containers. The aggregate should be clean, dry, and free from foreign matter. The
aggregate shall meet the following requirements:
AGGREGATE RE UIItEMENTS
Pro r R uirement Florida Test Methods
A ate Abrasion Value 10% max FM 1-T 096
No. 6 Sieve Size
Min. 95% FM 1-T 027
A
re
ate
radin ,
Passin
gg
g
g
g
No. 16 Sieve Size, Max 5% FM 1-T 027
Passin
333-2.4 Certification: Provide a certification from the manufacturer that the
epoxy and aggregate meet the above requirements. Submit documentation of the in-place
friction characteristics (minimum 65 FN40R in accordance with ASTM E274) of
aggregate bonded to a vehicular bearing surface using the modified epoxy binder. Submit
a list of projects with owner's contact information on which a minimum of 3,000 square
yaras of high friction aggregate and epoxy binder has been placed within the past three
yeazs.
333-3 Application.
333-3.1 General: Do not apply the two part modified epoxy binder on a wet
surface, when the ambient and/or surface temperature is below 55°F or above 105°F, or
when the anticipated weather conditions would prevent the proper application of the
surface treatment, as determined by the manufacturer's representative and the Engineer.
All components shall have a temperature greater than 55°F immediately before mixing
and placement.
333-3.2 Preparation: Prepare surfaces so that they are clean, dry, and free of al]
dust, oil, debris and any other material that might interfere with the bond between the
epoxy binder material and existing surfaces. The manufacturer's representative will
determine if all surfaces have been adequately cleaned.
Protect utilities, drainage structures, curbs and any other structure within
or adjacent to the treatment location against the application of the surface treatment
materials. Cover and protect all existing pavement mazkings that are adjacent to the
application surfaces as drrected by the Engineer. Remove by grinding any pavement
markings that conflict with the surface application and thoroughly sweep or vacuum the
surface clean prior to the epoxy binder application.
Pre-treat joints and cracks greater than 1/4 inches in width and depth with
the mixed epoxy specified herein or by using an alternative procedure proposed by the
manufacturer and agreed upon by the Engineer. Proceed with the epoxy binder and
aggregate topping installation once the epoxy, in the pre-treated areas, has gelled or once
the alternative procedure has been accomplished.
For applications on new pavements, install the high friction epoxy binder
and aggregate topping a minimum of 30 days after the placement of the underlying and
adjacent pavement.
SUPPLEMENTAL ONE FPID(S): 414641-1-52-O1
333-3.3 Miaing and Application of Epozy Binder and Aggregate Wearing
Course: Utilize one of the following methods for the application of the epoxy binder and
aggregate wearing course, as applicable.
i) Hand mixing and application: Proportion the two-part modified epoxy
base binder components, Part A and Part B, to the correct ratio, as recommended by the
manufacturer, and mix using a low speed, high torque drill fitted with a helical stirrer.
Use this method for low volume application areas, such as intersections, areas less than
2501ineaz feet in length, or where truck mounted application machines are not applicable
to the specified locations because of logistical restrictions. Hand-apply the mixed
components onto the prepared pavement surface so that the in-place thickness of the
mixed epoxy shall be 55 to 60 mils. Uniformly spread hand-applied base binder onto the
substrate surface by means of a serrated edge squeegee. Immediately, spread the high
friction surfacing aggregate onto the two part modified epoxy base binder, at a minimum
rate of 131bs/sy.
2) Mechanical mixing and application: Apply the two part modified
epoxy base binder by a truck or trailer mounted application machine onto the pavement
section to be treated in varying widths of up to 12 feet wide at a uniform application
thickness. Proceed with operations in such a manner that will not allow the epoxy base
binder material to separate in the mixing lines, cure, dry, or otherwise impair retention
bonding of the high friction surfacing aggregate. Apply the mixed components
mechanically onto the prepared pavement surface with a uniform thickness of 55 to 60
mils. Immediately, mechanically apply the high friction surfacing aggregate in a
uniform, continuous manner, at a minimum rate of 13 Ibs/sy coverage, onto the installed
two part modified epoxy base binder..
For either of the above methods, do not use vibratory or impact type
compaction on the aggregate after placement. If the manufacturer's installation procedure
requires compaction, use only lightweight rollers to seat the aggregate topping without
crushing the aggregate. Complete coverage of the "wet" epoxy binder with aggregate is
necessary to achieve a uniform surface. No exposed wet spots shall be visible once the
aggregate is placed.
333-3.4 Curing: Allow the high friction aggregate topped epoxy binder to cure in
accordance with manufacturer recommendations. Protect treated surfaces from traffic and
environmental effects until the azea has cured.
333-3.5 Removal of Ezcess Aggregate: Remove the excess aggregate by hand
brooms, mechanical sweeping, or vacuum sweeping before opening to traffic. Excess
aggregate can be reused on the following day's installation, provided the aggregate is
clean, uncontaminated, and dry.
The Engineer may require additional mechanical or vacuum sweeping as
necessary after the system fully cures and the treated surface is open to traffic.
333-4 Performance Requirements.
333-4.1 Friction Acceptance Testing: Within 90 days after construction of the
high friction surface treatment, the Department will measure the friction characteristics in
accordance with ASTM E274. The minimum acceptable friction number (FN40R) is 65.
Remove and replace high friction surface treatment not meeting this requirement, unless
approved to remain in place by the Engineer. The limits of removal and replacement shall
SUPPLEMENTAL ONE FPID(S): 414641-1-52-O1
be approved by the Engineer. The replaced high friction surface treatment shall meet the
requirements of this subarticle.
333-4.2 Raveling and Delamination: Remove and replace high friction surface
treatment that ravels, delaminates, or wears off within 90 days after placement, unless
approved to remain in place by the Engineer. The limits of removal and replacement shall
be approved by the Engineer. The replaced high friction surface treatment shall meet the
requirements of this subarticle.
333-5 Method of Measurement.
The quantifies to be paid for will be the plan quantity, in square yards, completed
and accepted. No deduction will be made for the azeas occupied by manholes, inlets,
drainage structures, pavement markings or by any public utility appurtenances within the
area.
333-6 Basis of Payment.
Price and payment will be full compensation for all work specified in this Section.
Payment will be made under:
Item No. 908-333-1, High Friction Surface Course -per square yazd.
SUPPLEMENTAL ONE FPID(S): 414641-1-52-01
'ZVIc~-Z~3,q
Attachment C
AMENDMENT ONE TO JOINT PARTICIPATION AGREEMENT
BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND THE CITY OF MIAMI BEACH
This Amendment One to that certain Joint Participation Agreement #AOY48, executed on October 31, 2007 (the
"Contract"), incorporated herein by reference, between the City of Miami Beach, a municipal corporation of the State of
Florida ("CITY"), and the State of Florida Department of Transportation, a component agency of the State of Florida
("DEPARTMENT"), for the roadway improvements on State Road (S.R.) A1A southbound from 41~' Street to 26`h Street,
pro~ammed u er Financial Project Numbers 414641-1-58-01 and 414641-1-68-01 ("PROJECT"), is entered into this
7r i ^ day of C.(Of~.W , 20~.
RECITALS:
WHEREAS, the Contract was entered into by both parties pursuant to the approval of the DEPARTMENT and of
the CITY Commission by Resolution No. 2007-26694, adopted on October 17, 2007, in the total amount of One Million
Five Hundred One Thousand Dollars ($1,501,000.00) for PROJECT costs; and
WHEREAS, it is necessary to amend the PROJECT Scope of Services to include the attached Exhibit 'A1',
'Amended PROJECT Scope of Services', which is herein incorporated by reference; and
WHEREAS, the CITY Commission has adopted Resolution No.1o~o-2~ai9on fep12.1,ta~~ 3 20~, to
approve the amended PROJECT Scope of Services;
NOW, THEREFORE, for the considerations hereinafter set forth:
The Contract dated October 31, 2007, is hereby amended as follows:
EXHIBIT "A" shall be modified to include the attached Exhibit 'A1', "Amended PROJECT Scope of
Services'.
All other terms and conditions of the Contract are in effect and remain unchanged.
CITY OF MIAMI BEACH: STATE OF FL IDA, EPARTMENT OF
TRANSPORTA ION:
By ._~ By:
IC TY~RAayor District S eta y
ATTES
(SEAL) ~ ~ A
CITY Clerk
ATTEST:
(SEAL) ~q,
By: ~'GI .!/ -~'~wu~
Executive secretary ~~
LEG EW
~~CITY ttorne~
LEGAL REVIEW:
. ,
By:
District Chief Counsel
Amendment One to Joint Participation Agreement between Florida Department of Transportation and the City of Miami Beach,
Project #s 414641-1-58-01 & 414641-1-68-01
Page 1 of 2
EXHIBIT `A1'
Amended PROJECT Scope of Services
FDOT Project Managers: Design: Ana Arvelo, P.E. 305-470-5210
Construction: Amanda Shotton, P.E. 305-650-0009
The CITY shall apply a high friction surface treatment to the curve at Indian Creek/26~' Street, in
accordance to the attached Plans and Specifications, which is herein incorporated by reference.
Amendment One to Joint Participation Agreement between Florida Department of TrenspcAation and the City of Miami t3each,
Project #s 414641-1-58-01 & 414641-1-68-01
Page 2 of 2
Attachment D
Florida Department of Transportation
CHARLIE CRIST
GOVERNOR
1000 NW 11 1 Avenue
Miami, FL 33172
STEPHANIE C. KOPELOUSOS
SECRETARY
AMENDMENT TO JOINT PARTICIPATION AGREEMENT
Extension to Contract Term
Amendment No. 2
Project Description:
st
Participant: City of Miami Beach
Contract No.: AOY48 Project Nos.: 414641-1-58-01 & 414641-1-68-01
Contract Execution-Date: October 31 2007 Current Contract Term: June 30, 2010
Amendment Date: ,~t~day of Gbfu , 20~
The term of the original agreement, referenced above, is hereby amended as follows:
Section 2(a) and 9 of the Agreement are amended to extend the contract term to January 31, 2011.
Section 10 of the Agreement is amended to extend the final invoice submittal date to April 28, 2011.
Except as hereby modified, amended, or changed, all of the terms and conditions of said original
agreement and any amendments thereto will remain in full force and effect.
CITY OF MIAMI BEACH
Name o~~fPartinpcipant
BY: ~~~Q lX~~
Authorized Signature
I~PPde INei -~ ham n . Vi Ce -VVlauar
(Print /Type)
Title: V 1 e.Q - ~.2~Y€~ f'-
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY:
A thorized Signature
Gus Pego
(Print /Type)
Title: District Secretary
APPROVED AS TO
!F ~~ O R MQQ ~ ~~ LyyA~~ Nrr G'' ''UT~r1A ((G N-E
cc: Ana Arvelo; Amanda ShottdPT;~2nCIS(l'S~TJfc25~Re
~ 1J- t Z1 1b
.dot.state.fl.us
p~City Attomel(~(~ ate