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2010-27414 Reso - ~ .~ ~ . - ~ ~ 2010 27414 ~ - RE',SOLUTION NO . ~ 4 ~ ~ A RESOLUTION OF:1'HE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI .BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER - (RELATIVE TO THE RANKING OF TEMPORORARY .PERSONNEL AGENCIES, PURSUANT TO REQCIEST FOR PROPOSALS (RFP) NO.22-09/10,. FOR TEMPORARY PERSONNEL SERVI(;E$; AUTHORIZING THE ADMINISTRATION TO ENTER INTO -~ . -- NEGOTIATIONS WITH THE TEN {10) TOP RANKED PROPOSERS, ASSET FORTH IN THIS RESOLUTION;.AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON. THE .COMPLETION. OF .SUCCESSFUL ~' NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, on February 3, 2010 the Mayor and Gity Commission authorized the .issuance of an RFP forTemporary Personnel Services; and ~ . WHEREAS, temporary personnel are needed to cover for regular City employees who .- are on vacation or leave of absE:nce, to temporarily fill vacancies until they are permanently filled, . and: to work on special projects;. and WHEREAS, on February 10, 201.0, RFP No. 22-09/10 was issued and notices sent to • over 50 temporary agencies; and • WHEREAS, the RFP resulted in the receipt of twenty-seven (27) proposals; and • WHEREAS; on.April 2E~, 2010, the City Manager via`Letfer to Commission No. 121-201.:0 appointed an Evaluation Committee (the "Committee"), consisting of the following. individuals: ' Tamika Clear- Sanitati~~n Coordinator; ., George Fisher - Fleet.Management Analyst;. Eric'Hirsch- Miarni Bearh Resident and Leadership Academy Graduate; Neville Johnson =Human Resources Specialist; ~ • Brain Keane -;Miami Beach. Resident. and Leadership Academy Graduate; Mirizza Menendez, Center Director UNIDAD; ~ - Martha Torres, Public VVorks, Warehouse Supervisor; and ., ~ - .WHEREAS,' the Committee convened on May,13, 2010, and was .provided with 'an overview of the.,RFP, information relative to the City's Cone of Silence Ordinance and the Government in the Sunshine Law; and . WHEREAS, the Committee scored`and ranked :each proposal pursuant to the evaluation.. criteria established in the RFP; and .; WHEREAS,. the CorYVmittee unanimously passed a imotion~ to recommend that the Administration negotiate agreements with-the following ten (i10) top ranked proposers: Deanna Enterprises di'b/a A1A Employment; GDKN; ' . Creative Staffing;. Academy Design & Technical Service,-Inc:.; r Union"Temporary Services, Inc.; Snelling Staffing Services Adeco; JuriStaff; ,. . Able Body; ; Westaff; and i WHEREAS,:the Committee~further recommended-that afterthe agreements are in place, the designated contract manager should solicit feedback from the departments utilizing the agencies, as well as facilitate pe:rfo,rmance reviews on the agencies at regular intervals; and ' WHEREAS, the City Manager concurs with the Committee's recommendation. NOW, THEREFORE, BE IT DULY RESOLVED ~BY THE MAYOR AND :CITY ` COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDAE-that the Mayor and City Commission hereby accept the recommendation of the City Manager pursuant to Request for Proposals (RFP) No. 22-09/10-for Temporary Personnel Services; authorizing the Administration to enter into _ - negotiations with the (10) top ranked" proposers, as set forth in this Resolution;. and further authorizing the Mayor and Cifi/'Clerk- to execute agreements upon completion of successful. ` negotiations by the Adrninistrati~~ri.~ . ,._ ~ ; ` ~ PASSED'AND ADOPTED this 9~ day of J~~~ , 2010. ATTEST:... . APPROVED AS TO . FORM & LANGUAGE ~ FOt~ EXECUTION f ~~t" y~ Da e COMMISSION ITEM SUMMARY Condensed Title: A Resolution Accepting The City Manager's Recommendation Pursuant To RFP No. 22-09/10 For Temporary Personnel Services: Authorizing The Administration~To Enter Into Negotiations With The Top Ten (10) Agencies For the Nineteen (19) Positions, And Authori~ ing The Mayor And City Clerk To Execute Agreements. Ke Intended Outcome Su orted: I Increase resident satisfaction with employee contact. Supporting Data (Surveys, lEnvironmental Scan, etc.): According to the City's 2009 Community Satisfaction Survey 69.6% of the City's residents strongly ag reed, or agreed, that they were overall satisfied with their experience contacting the City; also 67.8% s~ rongly agreed, or agreed, that it was easy to et to someone that could hel them. Issue: ~ Shall the City Commission adopt the resolution? Item Summary/Recommendation: Request For Proposals (RFP) No.22-09-10 was issued for Temporary Personnel Services, as authorized by the City Commission at its FE;bruary 3, 2010 meeting. The purpose of this RFP is to establish multiple contracts for Temporary Personnel Services, on an "as needed basis" as specified in the RFP, from qualified Temporary Personnel Agencies ("Temporary Agencies"). Temporary personnel are needed to cover for regular City employees who are on vacation or leave of absence; to temporarily fill vacancies until they are permanently filled;. and to work on special projects. An Evaluation Committee appointed by the City Manager reviewed the proposals. The Committee discussed the evaluation criteria as well as the various options of ranking the agencies. Ten responsive Temporary Agencies submitted proposals that satisfied the requirements of the RFP, which include, but were not limited to: (1) compliance with the Living Wage Ordinance; (2) the City's option to interview multiple candidates for any position; (3) working with the Miami Beach One Stop Career Center; (4) drug screening; (5) background checks; (6) criminal checks; (7) interviewing; (8) skills testing; (9) And customer service training. There was a unanimous decision to go forward with a recommendation, to negotiate agreements with all responsive agencies. There was an additional recommendation that, after the agreements are in place, the designated contract manager should solicit feedback from the departments that are utilizing the Temporary Agencies, as well as facilitate .performance .reviews on the temporary personnel at regular intervals. ADOPT THE RESOLUTION N/A Board Recommen Financial Information: Source of Amount ~ ~ Account Funds: 1 $1,440,000 P/O's will be i ssued on an as needed basis, subject to Estimated annual am~~uht based on available fun or from salar ds from either temporary labor accounts y savings from vacant positions. previous years' ex enditures BPI Total Cit Clerk's Office Le islative Trackin ~ Gus Lopez ex 6641 Sign-Offs: I Department Director Assistant City Manage r City Manager C GL RI HF PDW ~ JMG , ~:wvtl~ct{~~uwune a~consent~KrN-zz-U9-1o TempPersonnel Summary.doc M~AMf ~-EAC~ JCJ AGENDA tTEM C ~ y DATE 6" ~'/v ~r-~ City. of Miami Begch,-T700 Convention Center Drive, Miomi Beach, Florida 33139, wv~nv.miamibeachfl.gov " "" ~ COMMISSIC?N MEMORANDUM . TO: Mayor Matti Herrera Bower and Members of the City Commission. FROIvI: Jorge M. Gonzalez, City Manager . DATE: June 9; 2010 'SUBJECT: A RESOLUTION OF THE MAYOR AND: CITY COMMISSION OF THE CITY ,. ` ~ OF MIAMI. BEACFI, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER RELATIVE . TO THE RANKING OF TEMPORARY PERSONNEL AGE=NCIES, PURSUANT. TO (REQUEST FOR PROPOSALS (RFP) NO. 22-09/10, FOR - TEMPORARY PERSONNEL SERVICES; AUTHORIZING THIE ADMINISTRATION TOENTER INTO NEGOTIATIONS „ WITH THE TOPr TEN (10) RANKED AGENCIES FOR' THE NINETEEN (19) POSITIONS LISTED IN THE RFP; AND FURTHER AUTHORIZING THE MAYOR AND CITY- CLERK TO EXECUTE AGREEMENTS UPON THE COMPLETION. OF 'SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATIONI. 'ADMINISTRATION RECOMMENDATION. _ - -Adopt the Resolution. ' BID AMOUNT AND FUNDING ' $1,442,520. estimated annual amount based on ..previous years' expenditures. Funds are • available from the temporary labor budget accounts allocated to some City Departments, subject to the review of the {)ffice of Budget. and Performance Improvement (OBPI). ~KIO SUPPORTED: Jncrease resident satisfaction with employee contact. ANALYSIS ~ o .The Mayor and City Commmission at its February 3C 20;10 meeting. authorized .the :Administration to issue a Request for Proposals ~ (RF;P)' for Temporary Personnel Services.- ~ " The purpose of the RFP i:~ to establish multiple contracts for Temporary Personnel ..Services, on an' ``as needed basis" from qualified temporary personnel agencies ~("Agencies"). Temporary personnel are needed to cover for~regular City employees who are on vacation or Leave of absence; to temporarily fill vacancies until they .are ;permanently filled; and to work on special projects. June 9, 2010 Commission Memorandum RFP 22-09/10 Temporary Personnel Services The contracts shall commence upon execution by the Mayor and City Clerk and shall remain in effect for a period of two (2) years. Providing that the successful Agencies will .agree to maintain the same terms and conditions of the contract, the contracts may be extended for an additional tvvo, one-year periods at the City's sole discretion. RFP PROCESS RFP No. 22-09/1,0 was is hued on February 10, 2010 and notices sent to over 50 temporary agencies, which resulted in the receipt of (27) proposals from the following agencies: AP Recruiters & Associates Able Body Labor Academy Design Technical Services Adecco ~ , Adil Business Systems Albion Staffing Solutions Alpha Omega Brickell Personnel Consultants. CareerXchange CMTS Creative Staffing Deanna En erprises GDKN Corporation t JuriStaff Lead Staffing Corporaton Pacesetter iPersonnel Tampa. Service. Premier Staffing Source Skilled. Staffing Snelling Storm Staff The Premier Group TransHire Tri-State Employment Union Tem porary Services Victoria & Associates Westaff Work Square LLC On April 26, 2010 the City. Manager, via Letter to Commission (LTC) No.121-2010, appointed an Evaluation Committee (the "Committee"), consisting of the following individuals: Tamika Clear- Sanitation Coordinator George Fisher -Fleet Management Analyst Eric Hirsch -Miami Beach Resident and Leadership Academy Graduate Neville Johnson -Human Resources Specialist Brian Keane -Miami Beach.. Resident and Leadership ~cademy Graduate Mirizza Menendez -Center Director UNIDAD Martha Torres-Public Works, Warehouse Supervisor The Committee convened on May 13, 2010 and was provided with an overview of the RFP, information relative to the City's Cone of Silence Ordinance and the Government in the Sunshine Law. The City Manager had selected George Fisher as the chairperson of -the Committee. ~ The .Committee was instructed to score and rank 'each proposal pursuant to the evaluation criteria established in the RFP, which was as follows (total possible 100 points): ~ Experience and qualifications of the agency ~ 30 points Screening, interviewing, testing and training program 20 points Proven performance of providing qualified and productive employees 30 points Billing rates ~ 20 points O, 'O ~~ (0 ~. .. r (~ ~ . C Y E t6 U C Z _ d ~ ~. ~ ~, -.C •` ~ Q ~ `_~ ;. U N . a~ d -moo coo ~ a _~ Q ~ ~, ~O o ~ orn O N .~. O U BEN N c E' d U"~ r f0 h ~ 00 N- N 00 ti ~ M r r ,(~ O, ~ LC) OO ~ ~ ~ ~- ~ O ~ N CO N : N N M M 1A ~l'1 ~ h ti O O O O T ' - r }r T N M M ~ ~ ~ LC) (D O r r r ~. r r 1r r r r r r r r r r r { F- I+ r h N ~ 00 ~ M ~ O O ~ M N ~ O V ~-- N M ll')' O ~ O M l1') ' I~ O r r r r 'N r r 1r N 'N ~ r N N ~ N N N ~ N 1 ~ ~ 00 M, ~l'~ M O .~ N O ~l'1 ' O Cfl 1~ 00 c O LA` ~O r O ~ N. W CO N 1~ CO N h ~G ti O t0 ,tD h ti, ~l ~ ~ M ~ • ~ M M ~ '~ f M M ~ M N N M N N M N r N M ~O .~ ~!9 M ~ r W N 00 M O LC) O ~O CO ~ M f~ N r ~ .~ (O ti ~ d r r r r N r N IN e r r ~- N N r N N ' N d ' ~ t0 ~ ' O M h lC~ O N' ~ M ~ lA lf) ~ O lf ) N' lA ~ ~ lA 0p O I~ O ' ~ r O a f 01 00 00 00 00 00 ti cG f~ O ~ ti ~ . ~ O O cD CO' O ~ c0 cD lI ) ~ ~b ~ N r O e}' N r C'!) O ~ ~ M CO M M lp M ~tn O O N ~ r tY' CO f~ O I~ ~_ ~" r r r r N N: Is- r r N r N N N r N N m Y ~ r- E N O tG ' M M <D O lA ' M ~ O ~ O ~~ CO N O O O CO N CO N 00 O O .O O O O Q1 h 00 00 I~ M M M O ti ~ I ti M ti M ~ CO CO I~ ~ ~ C ~CC N' ~ ti, r N M ~ ti 00 O ~ O ~ M O IM O I~ N ~ ~ d' O -~ r O d N, r r r r r r r N N N N N r N r r N N d t ' 1C) M'. ~D ~ CC O O ti ~O eT N CO M r O f~ I~ O ~ ~ O M O z ' oo rn w 00 o> ao ~~oo ao ti oo w ti o0 0o ao ti n ti cfl r~ ~ oo ti ~ ti ~ m. 1 _ ~ r N M ` ~ O Cfl 00 ,11') ~ N ~ ~ O ~ ~ jr O N 00 CO M M O 1~ r ~ v, V .L .. - r r .- ~- N o r _I~ r N r- N N E CV N' N~ N L L1J M O h to _ ~ M ~ ~ r ti M ~-- r N O O )O ~' N O O N In f~ lf') N r = W O Q1 00 1~ cD t< '~D N eT IA ' ~ N CO ~ CO 'Lf~ ' M M M .- N lA M ~ M N G~ L <O r M 1~ N' O er o0 ~ ~ ~ lp O r O O ~M CO N. O' O ti lA N ~ M !~ .. r r r r r N r ~ r r N N r N. N N N N' C~ + , N d` ~ e1' Q1 ,~ ti O O O ' V O ~l'1 00 CO 00 cY N O {~ N ~ O ~ r ~'` O 00 O ti ~ M O O ~ ~ ~ 00 ti co a0 'd' ~' M M f~ M ,jCO ~ c0 N M ~ N M N N t0 r N M ~ t0 _O tl') 00 ti, 't0 lA :h N ~- lA ti 'N O O d0; M O r Cp M ~ tY Y~ r N r r r 'r N N 'N r r r N ~ N N N r ~ d ~ ~ !6 U N r co ~ O 'N C ~t ~ O N O 00 00 O o0 f~ ~ ~ t!') (O O O O u") ~t N O) C) O M O, ti C ti ti co c0 c0 c0 d' M M ~~t f~ ~ t!') CO If') . ~ ~ ~ ~ Cp ~ ~ c ~ O C 0 , 7 ~ d ,- C O ~ N ~ ~ C ~ ~ f~C. ~ to `~ ~ ~ C L C N O yC N ~ A . ~ N C ~ y.. Q ~ y..~ ~ ~ L L X U V / (n Q Y ca ~ °' m m ~n m m o c ~ U $ (A E. ~ E a~ L ~ o ~ ~ m ~ ~ ~ N r ~ d L U C Q L ~ C1 L rt+. N L_ N U _S L N L ~ N L ~O LL ~ O O ~ •L _ Y _ Q C7 U Q' ~ fA V Q Q ~ Q ~ fA F- a. ~ H d U d U' Q Q J ~ Q 00 (/) Q ~ N M ~ tfy ~O ti 00 ~ O r r N' 1 M ~ ~ lf) ~ ' ti -- M O O ~ N M ~ LA CO I~ r . r r r ~ r r N N, N N: N N N N - ~ ~_ The tops tera. (10) responsive.Temporary-.Agencies submitted :proposals that satisfied the - requirements of the RFP, to include, but not be limited to: (1) Compliance with the Living '~, Wage Ordinance; (2) the City's option 'to interview multiple candidates for .any .position; 3 Workin with the Miami Beach One Sto Career 1Center; 4- dru screenin (5) O 9 P j O.. 9 9~ background checks, {6) criminal .checks; {7) interviewing;.: (8) skills testing; and (9) . customer -service training. There' was a unanimous .recommendation to negotiate .agreements with the top ten {10) responsive- agencies. There was an additional '.recommendation that, after ,the Agreements are in place, the designated contract .. `manager should solicit feedback from the departments that are utilizing the agencies, as' welt as facilitate. performance reviews on the agencies at regular intervals. • ~~ . -=The Agencies will be, responsible for screening,. interviewing; testing and training to include,, but not kie limited, t~o: ~ ~. 1. in-depth- .interview that includes job preferences, experience,goals, .interests, attitudes, motivation and otherwork-related attributes. . • ~ . 2. 'Job-related tests to include typing and communication skills. - 3. Background checks to.-include drug testing, criminal checks, and credit history _ (for positions Ghat may require the handling. of City funds). ~ ' • 4. Verification thattheir employees arenot convicted, sex offenders. 5.. Training employees on the City's Service Excellence program. a "~ ,- The City reserves the. right to perform audit investigations of the Agencies'` payroll and related .records of employees assigned to the City tof ascertain that such employees' .records indicate payment received for the specific hours. vvorked for the City pursuant to ' the Living Wage requirements. . ~ ~ ' ' ;~ The Procurement Division has performed due diligence in performing reference. checks for each. Temporary Agencies recommended.. The lisfing of temporary positions and their . .` ~ associated job descriptions is attached, as are the trilling rates of the recommended .. ;, .agencies: - • ~. " CONCLUSION - The Administration :recommends that the .Mayor and City Commission approve the attached resolution, which authorizes the Administration to enter into negotiations with - ten (10}'top-ranked temporary .personnel agencies; and further authorizing the Mayor . grid City Clerk to execute agreements upon completion of successful negotiations by the - ~ Administration. ~ - Attachments ;' ~ ~ =Exhibit (A) The ten (10) Top Ranked Temporary Personnel Agencies that are being ' ~ recommended for Avvard ,Exhibit (B) All (27) proposal results • n M ~ .~ O 'M O f~ M O O O b V O R O O O N r • ~ N N E ~ ',O N e- O 00 CO c0 r M ~ O O N ' M ~ N N N' N M O N M' ~ cD M~ M M M . M' O c- I~ _ EJT ER 69 64 E 4 E ~ ~ . 9 64 6 A 64 VT 64 64 69 EA :ER 69 EA (~T EA ' T .: . : n V O O. O I~ 00. ~ ~~ ., r O W V' V M 00 (O to O CA N f~ .R f~ O ff ' W W O O N N r ~ O O ~. _p. .. m M ~~ N N. 'N M I~ 'M M d1 CO ~ CD M (O (O O C C ER ER UT ER ER' EH fR (fT' ffT EA EfT EA.. EH. 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