2010-27430 ResoRESOLUTION NO. ~ 2010-27430
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, THE COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY; AND APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AFIVE-YEAR AGREEMENT WITH MIAMI RESCUE
MISSION, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE
PROVISION OF FIFTEEN (15) SHELTER BEDS TO BE USED TO PROVIDE
EMERGENCY SHELTER TO THE CITY'S HOMELESS POPULATION, AT A
COST OF $82,125 ANNUALLY.
WHEREAS, the Homeless Services Division of the Office of Real Estate, Housing, and
Community Development served 1,196 homeless persons in FY 2008/2009; and
WHEREAS, on October 15, 2003, via Resolution No. 2003-25387, the City Commission
waived competitive bidding and authorized the City Manager to execute an agreement with
Salvation Army, Miami Rescue Mission, Miami-Dade County Homeless Assistance Center, St.
Luke's Addition Treatment Center, and authorized the Administration to add other homeless
shelter providers as they become available and identified funding to provide emergency shelter
beds to the City's homeless population; and
WHEREAS, the City has utilized and paid for the Miami Rescue Mission shelter beds
since 2003, however, no formal agreement is in place and the Administration recommends that
a five-year agreement be authorized and executed in order to guarantee emergency shelter
beds for men when necessary; and
WHEREAS, occupancy of the City's contracted 31 beds at the Salvation Army is at or
near 100% on a daily basis, which indicates a strong need to contract with other providers that
can offer other emergency shelter beds when necessary; and
WHEREAS, in order to continue to and enhance the City's aggressive homeless
outreach and placement and to maintain a stable and continuous relationships with existing
shelter bed providers, and to ensure that there is no interruption in services and that beds are
available when the need arises, it is recommended that the City enter into afive-year agreement
with Miami Rescue Mission for 15 guaranteed beds at the existing fixed fee of $15 per bed, per
day, for a maximum of $82,125 annually.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that Mayor and City Commission hereby waive,
by 5/7ths vote, the competitive bidding requirement, finding such waiver to be in the best
interest of the City, and authorize the City Manager and City Clerk to execute afive-year
agreement with Miami Rescue Mission, in a form acceptable to the City Attorney, for the
provision of fifteen (15) shelter beds to be used to provide emergency shelter to the City's
homeless population, at a cost of $82,125 annually.
PASSED AND ADOPTED this Iy~ day. of lil 2010.
ATTEST:
~~
CITY CLERK
MAYOR
i~
T:WGENDA~2010Uu1y 14Wliami Rescue Mission Contract Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FnH EXECUTION
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ttorney ate
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution waiving competitive bidding requirements, and approving and authorizing the City Manager to execute a
five-year agreement in the amount of $82,125 annually with Miami Rescue Mission for the purchase of fifteen (15)
emergency shelter beds for homeless male clients. ~
Ke Intended Outcome Su orted:
Reduce the number of homeless
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2009 Customer Satisfaction Survey, 44%
residents rated the City's ability to address homelessness as excellent or ood.
Issue•
Shall the City enter into a new agreement with Miami Rescue Mission for fifteen emergency shelter beds for homeless
males?
Item Summary/Recommendation:
The Homeless Services Division of the Office of Real Estate, Housing, and Community Development, served 1,196
homeless persons in FY 2008/2009. The City has utilized and paid for 15 shelter beds for males at the Miami Rescue
Mission since 2003 pursuant to Resolution No. 2003-25387, to provide alternative emergency shelter placements to
homeless individuals who are willing to engage in services. No formal agreement is in place and the Administration
recommends that afive-year agreement be authorized and executed in order to guarantee emergency shelter beds for
men when necessary.
In order to continue and enhance the City's aggressive homeless outreach and placement, there is a need for stable and
continuous relationships with existing shelter bed providers as to ensure that there is no interruption in services and that
beds are available when the need arises. The City currently funds the Miami Rescue Mission and the Salvation Army to
provide emergency shelter beds; there are no emergency shelter beds in the City. The Miami Rescue Mission is a
homeless men's shelter facility which provides shelter, meals, basic case management, supervision, laundry services,
and clothing when necessary. Requests for mental health assessments and evaluations are referred to outside
organizations. The cost of shelter beds at the Miami Rescue Mission is $15 per bed, per day.
The need to contract with more than one provider is based on the availability and type of beds for each provider. The
City's Homeless Outreach Team conducts a comprehensive assessment of each homeless client to determine the
factors leading to his/her homelessness. Each of the shelter providers offer varying degrees of service levels and employ
different service models.
The Administration recommends that the City authorize the City Manager to enter into an agreement with Miami Rescue
Mission in order to secure 15 emergency shelter beds, at a cost of $15 per day, for afive-year term, for a maximum cost
of $82,125 per year.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account Approved
Funds: 1 $82,125.00 011.0560-000349
u 2
3
OBPI Total $82,125.00
Financial Impact Summary:
City Clerk's Ofifice
Anna Parekh
Si n-Offs:
Department Director Assis nt City Manager City Manager
AP HM JMG
?~ MIAMIBEACH
AG ITEM C 7 F
DATE -/~/-/l7
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, v,~ww.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City - mmission
FROM: Jorge M. Gonzalez, City Manager
DATE: July 14, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, THE COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY; AND APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AFIVE-YEAR AGREEMENT WITH MIAMI RESCUE
MISSION, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE
PROVISION OF FIFTEEN (15) SHELTER BEDS TO BE USED TO PROVIDE
EMERGENCY SHELTER TO THE CITY'S HOMELESS POPULATION, AT A
COST OF $82,125 ANNUALLY.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
The Homeless Services Division of the Office of Real Estate, Housing, and Community
Development served 1,196 homeless persons in FY 2008/2009. The City of Miami Beach also
contracts with the Salvation Army for 31 guaranteed emergency shelter beds which are available to
men, women, and families.
On October 15, 2003, via Resolution No. 2003-25387, the City Commission waived competitive
bidding and authorized the City Manager to execute an agreement with the Miami Rescue Mission,
and other homeless housing providers, and further authorized the Administration to add other
homeless shelter providers as they become available (and funding was identified) to provide
emergency shelter beds for the City's homeless population. There are currently no emergency
shelter beds in the City of Miami Beach.
The City has utilized and paid for the Miami Rescue Mission shelter beds since 2003. The Miami
Rescue Mission is a faith-based homeless men's shelter facility that provides shelter, meals, case
management, supervision, laundry services, and clothing when necessary. Requests for mental
health assessments and evaluations are referred to outside organizations. The cost of shelter
beds at the Miami Rescue Mission is $15 per bed, per day. No formal agreement is in place and
the Administration recommends that afive-year agreement be authorized and executed in order to
guarantee emergency shelter beds for men when necessary.
Occupancy of the City's contracted 31 beds at the Salvation Army is at or near 100% on a daily
basis. This indicates a strong need to contract with other providers that can offer identical or
similar emergency shelter beds with case management services. In order to continue to an
enhance the City's aggressive homeless outreach and placement, there is a need for stable and
continuous relationships with existing shelter bed providers as to ensure that there is no
interruption in services and that beds are available when the need arises.
As a comparison, cost of the shelter beds at the Salvation Army is $17.81 per day. The cost of the
treatment beds provided by Citrus Health Network, Inc. is 65 per day.
In order to continue to enhance the City's aggressive homeless outreach and placement efforts,
there is a need for stable and continuous relationships with existing shelter bed providers as to
ensure that there is no interruption in services and that beds are available when the need arises
and homeless persons that are being engaged agree to services. Currently, the City of Miami
Beach also contracts with the Salvation Army for 31 guaranteed emergency shelter beds which are
available to men, women, and families, and with Citrus Health Network,: Inc. for two specialized
treatment beds for homeless persons with substance abuse and mental health problems.
The need to contract with more than one provider is based on the availability and type of beds for
each provider. The City's Homeless Outreach Team conducts a comprehensive assessment of
each homeless client to determine the factors leading to his/her homelessness. Each of the
shelter providers provide varying degrees of service levels and employ different service models.
CONCLUSION
In light of the continuing homeless outreach efforts and the existing relationship with Miami Rescue
Mission which provides shelter, meals, basic case management, supervision, laundry services, and
clothing to homeless males, the Administration recommends that the Mayor and City Commission
waive competitive bidding and authorize the City Manager to enter into an agreement with Miami
Rescue Mission, for fifteen (15) shelter beds, in order to better address homelessness in our City.
JMG/HMF/AP
T:WGENDA\2010Uu1y 14\Consent\Miami Rescue Mission Contract Memo.docx