2010-27546 Reso RESOLUTION NO. 2010 - 27546
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF ARCHITECTURAL AND
ENGINEERING FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 42-09/10, FOR NOISE, ACOUSTIC, AND /OR SOUND SERVICES, ON AN
"AS- NEEDED BASIS ", FOR PROJECTS IN WHICH THE BASIC CONSTRUCTION
COST DOES NOT EXCEED $2 MILLION OR FOR STUDY ACTIVITIES WHEN THE
FEE FOR SUCH PROFESSIONAL SERVICES DOES NOT EXCEED $200,000;
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL
SERVICES AGREEMENTS UPON COMPLETION OF SUCCESSFUL
NEGOTIATIONS WITH THE SIX (6) TOP - RANKED PROPOSERS: SIEBEN
ASSOCIATES, INC , ARPEGGIO ACOUSTIC CONSULTANT, LLC, THE AUDIO
BUG, INC, LANGAN ENGINEERING AND ENVIRONMENTAL SERVICES, INC,
EDWARD DUGGER + ASSOCIATES, P.A., AND KINSELLA -MARSH GROUP, INC.
WHEREAS, on July 14, 2010, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 42- 09/10, for Noise, Acoustic, and /or
Sound Services on an "as- needed basis" for the review of projects being reviewed by the
City's Planning Department staff and the City's Land Use Review Boards. (the "RFQ "); and
WHEREAS, the RFQ was issued on July 19, 2010, with an opening date of August
18, 2010; and
WHEREAS, a pre - proposal conference to provide information to the proposers
submitting a response was held on July 28, 2010; and
WHEREAS, BidNet issued bid notices to 44 prospective proposers, BidSync
(formerly known as RFP Depot) issued bid notices to 19 prospective proposers, and 14
proposers were notified via mail, e-mail, which resulted in the receipt of eight (8) proposals;
and
WHEREAS, on September 30, 2010, the City Manager via Letter to Commission
(LTC) No. 260 -2010, appointed an Evaluation Committee ( "the Committee ") consisting of the
following individuals:
• Morris Sunshine, Resident and Beach Preservation Committee member;
• Jo Manning, Resident and Historic Preservation Board member;
• Michael Belush, Senior Planner;
• Jose Alberto, Code Compliance Administrator;
• Frank Fiorentino, Resident, Vice President of 1500 Ocean Drive Condominium;
Association and Board of Directors of the North Ocean Drive Area Resident;
Association;
• Dwight Kraai, Leadership Academy Graduate and CIP Oversight Committee
member;
• Wendy Kallergis, President of Greater Miami and the Beaches Hotel Association; and
WHEREAS, resident and Historic Preservation Committee member, Jo Manning, was
unable to participate therefore, resident, Matthew Leibowitz, was appointed to the Committee
to replace Ms. Manning; and
WHEREAS, the Committee convened on October 27, 2010, and a quorum was
attained. The Committee was provided with general information on the scope of services,
Performance Evaluation Surveys and additional pertinent information from all responsive
proposers; and
WHEREAS, the Committee discussed their individual perceptions of the proposer's
qualifications, experience, and competence, and further ranked the proposers accordingly;
and
WHEREAS, a motion was presented by Dwight Kraai, seconded by Jose Alberto and
unanimously approved by all Committee members to recommend entering into negotiations
with the top three (3) ranked proposers: Sieben Associates, Inc; Arpeggio Acoustic
Consulting, LLC, and The Audio Bug, Inc; and
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process. As a result, the City Manager recommends to the Mayor and
City Commission that the City enter into negotiations with the six (6) top- ranked proposers:
Sieben Associates, Inc, Arpeggio Acoustic Consultant, LLC, The Audio Bug, Inc, Langan
Engineering and Environmental Services, Inc, Edward Dugger + Associates, P.A., and
Kinsella -Marsh Group, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Qualifications (RFQ) No. 42- 09/10, for Noise, Acoustic, and /or Sound Services , on an
"as- needed basis" for projects in which basic construction costs do not exceed $2 Million or
for study activities when the fee for such professional service does not exceed $200,000;
Authorizing the Administration to enter into negotiations with the six (6) top- ranked
proposers: Sieben Associates, Inc, Arpeggio Acoustic Consultant, LLC, The Audio Bug, Inc,
Langan Engineering and Environmental Services, Inc, Edward Dugger + Associates, P.A.,
and Kinsella -Marsh Group, Inc.; and further authorizing the Mayor and City Clerk to execute
agreements upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED THIS 1'7 41•\ DAY OF n O\J 11402010.
ATTEST:
1 ) 41111■
CITY CLERK M • OR
T:IAGENDAl20101November 171Consent\RFQ 42 -09 -10 - Noise, Acoustic, and Sound Services
- RESO.doc
APPROVED AS TO
F & LANGUAGE
& FOR EXECUTION ('()
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C:UMMISSION I I LM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager, Pursuant To Request For Qualifications (RFQ) No. 42- 09/10, For
Noise, Acoustic, And /Or Sound Services, On An "As- Needed Basis ", For Projects In Which The Basic
Construction Cost Does Not Exceed $2 Million or For Study Activities When The Feed For Such Professional
Services Does Not Exceed $200,000; Authorizing The Mayor and City Clerk To Execute Professional Services
Agreements Upon Completion Of Successful Negotiations With The Six (6) Top- Ranked Proposers: Sieben
Associates, Inc, Arpeggio Acoustic Consultant, LLC, The Audio Bug, Inc, Langan Engineering And
Environmental Services, Inc, Edward Dugger + Associates, P.A., and Kinsella -Marsh Group, Inc.
Key Intended Outcome Supported:
Maintain strong growth management policies
Supporting Data (Surveys, Environmental Scan, etc.):
Nearly half of all residential respondents, 47.6 %, suggested the effort put forth by the City to regulate
development is "about the right amount."
Issue:
1 Shall the Mayor and City Commission Adopt The Resolution?
Item Summary /Recommendation:
On July 14, 2010, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ)
No. 42- 09/10, for Noise, Acoustic, and /or Sound Consulting Services on an "as- needed basis" for the review of
projects being reviewed by the City's Planning Department staff and the City's Land Use Review Boards. It is
the intent of the Administration to use the RFQ process to select firms who are qualified to provide noise,
acoustic, and /or sound services.
The price and terms for the contracts will be negotiated after City Commission approves authorization to
negotiate. Each proposed contract shall be for a two (2) year term, with two (2) one -year renewal options at
the City's option.
RFQ No. 42 -09/10 was issued on July 19, 2010, with an opening date of August 18, 2010. A pre - proposal
conference to provide information to the proposers submitting a response was held on July 28, 2010. BidNet
issued bid notices to 44 prospective proposers, BidSync (formerly known as RFP Depot) issued bid notices to
19 prospective proposers, and 14 proposers were notified via mail, e-mail, which resulted in the receipt of
eight (8) proposals.
On September 30, 2010, the City Manager via Letter to Commission (LTC) No. 260 -2010, appointed an
Evaluation Committee ( "the Committee "). The Committee convened on October 27, 2010, to discuss their
individual perceptions of the proposer's qualifications, experience, and competence, and further ranked the
proposers accordingly. The Administration recommends entering into negotiations with the six (6)top- ranked
proposers; Sieben Associates, Inc, Arpeggio Acoustic Consultant, LLC, The Audio Bug, Inc, Langan
Engineering and Environmental Services, Inc, Edward Dugger + Associates, P.A., and Kinsella -Marsh Group,
Inc.
APPROVE THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of ut ount unt
Funds:
3
OBPI t l
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Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Gus Lopez, Ext. 6641
Sign -Offs:
De
p ment :Direct ........
ssistant C Ilil r G Mans ;
RL L .%C+ PDW i
T:tAGEND 'r010\November 17tConsenttRFQ 42 -09 -10 Noise, Acoustic, Sound Services-Summary.doc
.31 MI AMI B AC AGENDA ITEM - 76 // E H
DATE 11 1 i0
i
0- MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager "c`
DATE: November 17, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF ARCHITECTURAL AND
ENGINEERING FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 42-09/10, FOR NOISE, ACOUSTIC, AND /OR SOUND SERVICES, ON AN
"AS- NEEDED BASIS ", FOR PROJECTS IN WHICH THE BASIC CONSTRUCTION
COST DOES NOT EXCEED $2 MILLION OR FOR STUDY ACTIVITIES WHEN THE
FEE FOR SUCH PROFESSIONAL SERVICES DOES NOT EXCEED $200,000;
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL
SERVICES AGREEMENTS UPON COMPLETION OF SUCCESSFUL
NEGOTIATIONS WITH THE SIX (6) TOP - RANKED PROPOSERS: SIEBEN
ASSOCIATES, INC , ARPEGGIO ACOUSTIC CONSULTANT, LLC, THE AUDIO
BUG, INC, LANGAN ENGINEERING AND ENVIRONMENTAL SERVICES, INC,
EDWARD DUGGER + ASSOCIATES, P.A., AND KINSELLA -MARSH GROUP,
INC.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funds are available from the professional services budget accounts allocated to some City
Departments, subject to the review of the Office of Budget and Performance Improvement
(OBPI). Funding for most studies under this RFP will be paid for by applicants to the City's
land use boards.
KEY INTENDED OUTCOME SUPPORTED
Maintain strong growth management policies.
ANALYSIS
In accordance with Section 287.055, Florida Statutes, known as the "Consultants' Competitive
Negotiation Act ", the City may enter into a "continuing contract" for professional architectural
and engineering services for projects in which construction costs do not exceed $2 Million or
for study activities for which the fee does not exceed $200,000.
The City may request, accept, and consider proposals for the compensation to be paid under
the contract only during competitive negotiations, which will take place after the selection of
the firms deemed to be the most qualified to perform the required services. If the City is not
Commission Memorandum — RFQ #042 -09 -10 For Noise, Acoustic, and /or Sound services on an "as-
needed basis
November 17, 2010
Page 2
able to negotiate a mutually satisfactory compensation schedule with the top- ranked firms
which is determined to be fair, competitive and reasonable, additional firms in the order of their
competence and qualifications may be selected, and negotiations may continue until an
agreement is reached.
It is the intent of the Administration to use the RFQ process to select firms who are qualified to
provide noise, acoustic, and /or sound services.
On July 14, 2010, the Mayor and City Commission approved the issuance of Request for
Qualifications (RFQ) No. 42- 09/10, for Noise, Acoustic, and /or Sound Consulting Services on
an "as- needed basis" for the review of projects being reviewed by the City's Planning
Department staff and the City's Land Use Review Boards.
The price and terms for the contracts will be negotiated after City Commission approves
authorization to negotiate. Each proposed contract shall be for a two (2) year term, with two (2)
one -year renewal options at the City's option.
Under these Agreements, study activities are quoted as a lump sum based on the estimated
hours to complete the project. Detailed hourly rates will be negotiated for all personnel
classifications for the firms.
SCOPE OF SERVICES
The following services define, but do not limit the scope of work to be provided by the selected
firms pursuant to this RFQ selection process:
• Prepare technical noise /acoustic assessment studies /reports, for use by the City's
Planning Department staff and the City's land use review boards, reviewing selected
development proposals before the subject boards.
• Review selected applicant submitted technical noise /acoustic assessment
studies /reports, and prepare reports for use by the City's Planning Department staff
and the City's land use review boards, analyzing the subject applicant submitted
reports for accuracy and correctness.
The above studies will require the staff resources, degree of specialization, and equipment
availability that can be provided by specialized consulting firms.
RFQ PROCESS
RFQ No. 42 -09/10 was issued on July 19, 2010, with an opening date of August 18, 2010. A
pre - proposal conference to provide information to the proposers submitting a response was
held on July 28, 2010.
BidNet issued bid notices to 44 prospective proposers, BidSync (formerly known as RFP
Depot) issued bid notices to 19 prospective proposers, and 14 proposers were notified via
mail, e-mail, which resulted in the receipt of the following eight (8) proposals:
Commission Memorandum — RFQ #042 -09 -10 For Noise, Acoustic, and /or Sound services on an "as-
needed basis
November 17, 2010
Page 3
1. Edward Dugger + Associates, P.A.
2. Arpegio Acoustic Consultant, LLC
3. The Audio Bug, Inc
4. Gannett Fleming, Inc
5. Quest Engineering Services & Testing, Inc
6. Kinsella -Marsh Group, Inc
7. Sieben Associates, Inc
8. Langan Engineering and Environmental Services, Inc
On September 30, 2010, the City Manager via Letter to Commission (LTC) No. 260 -2010,
appointed an Evaluation Committee ( "the Committee ") consisting of the following individuals:
• Morris Sunshine, Resident and Beach Preservation Committee member
• Jo Manning, Resident and Historic Preservation Board member
• Michael Belush, Senior Planner
• Jose Alberto, Code Compliance Administrator
• Frank Fiorentino, Resident, Vice President of 1500 Ocean Drive Condominium
Association and Board of Directors of the North Ocean Drive Area Resident
Association.
• Dwight Kraai, Leadership Academy Graduate and CIP Oversight Committee member
• Wendy Kallergis, President of Greater Miami and the Beaches Hotel Association
Resident and Historic Preservation Committee member, Jo Manning, was unable to participate
therefore, resident, Matthew Leibowitz, was appointed to the Committee to replace Ms.
Manning.
The Committee convened on October 27, 2010, and a quorum was attained. The Committee
was provided with general information on the scope of services, Performance Evaluation
Surveys and additional pertinent information from all responsive proposers.
The following Evaluation Criteria was used to evaluate and rank the groups or individuals:
A. The Firm's Qualifications and Experience in providing Noise, Acoustic, and /or Sound
Consulting Services. (30 points)
B. The Consultant's experience; (25 points)
C. References provided by prior Project Owners; (15 points)
D. Willingness to meet time and budget requirements as demonstrated by past
performance;(5 points)
E. Certified minority business enterprise; (5 points). Either the Prime Consultant or the
sub - Consultant team may qualify for proof of certification for minority business
enterprise participation. Accepted minority business enterprise certifications include
the Small Business Administration (SBA), State of Florida, or Miami -Dade County.
F. Location; (5 points)
G. Recent, current, and projected workloads of the firms; (5 points)
H. Volume of work previously awarded to each firm by the agency, with the object; of
effecting an equitable distribution of contracts among qualified firms; (10 points)
The Committee discussed their individual perceptions of the proposer's qualifications,
experience, and competence, and further ranked the proposers accordingly.
Commission Memorandum — RFQ #042 -09 -10 For Noise, Acoustic, and /or Sound services on an "as-
needed basis
November 17, 2010
Page 4
A motion was presented by Dwight Kraai, seconded by Jose Alberto and unanimously
approved by all Committee members to recommend entering into negotiations with the top
three (3) ranked proposers: Sieben Associates, Inc; Arpeggio Acoustic Consulting, LLC, and
The Audio Bug, Inc.
RFQ# 42 -09/10
FOR NOISE,
ACOUSTIC,
AND /OR SOUND LOW
CONSULTING Morris Mathew Michael Jose Frank Dwight Wendy AGGREGATE
SERVICES Sunshine Leibowitz Belush _ Alberto Fiorentino Kraai _ Kallergis TOTALS
SIEBEIN
ASSOCIATES, INC 87 (1) 75 (1) 93 (1) 95 (1) 91 (1) 96 (1) 90 (1) 7 (1)
ARPEGGIO
ACOUSTIC
CONSULTANT,
LLC 87 (1) 70 (2) 81 (3) 76 (3) 87 (2) 84 (4) 85 (2) 17 (2)
THE AUDIO BUG,
INC 80 (3) 60 (3) 84 (2) 90 (2) 78 (6) 78 (5) 83 (4) 25 (3)
LANGAN
ENGINEERING
AND
ENVIRONMENTAL
SERVICES, INC 68 (6) 42 (4) 74 (4) 75 (4) 78 (6) 76 (6) 85 (2) 32 (4)
EDWARD
DUGGER +
ASSOCIATES, P.A. 73 (4) 10 (5) 61 (6) 40 (5) 80 (4) 86 (3) 65 (7) 34 (5)
KINSELLA-
MARSH GROUP,
INC 69 (5) 5 (7) 67 (5) 35 (7) 82 (3) 87 (2) 65 (7) 36 (6)
QUEST
ENGINEERING
SERVICES &
TESTING, INC 65 (7) 10 (6) 44 (8) 36 (6) 79 (5) 75 (7) 70 (5) 44 (7)
GANNETT
FLEMING, INC 60 (8) 0 (8) 58 (7) 35 (7) 77 (8) 63 (8) 70 (5) 51 (8)
CITY MANAGER'S DUE DILIGENCE
As part of the City Manager's due diligence, feedback was requested from the Acting Planning
Director, Richard Lorber. The Administration recommends entering into negotiations with the
six (6) top- ranked proposers: Sieben Associates, Inc, Arpeggio Acoustic Consultant, LLC, The
Audio Bug, Inc, Langan Engineering and Environmental Services, Inc, Edward Dugger +
Associates, P.A., and Kinsella -Marsh Group, Inc. Although the Evlauation committee did an
excellent job at assessing the firms' qualifications and ranking the submittals, their decision to
limit the recommendation to only the top three firms will restrict City staffs ability to quickly
commission expert studies when the need arises. The intention of the RFQ was to develop a
list of approved firms that could be contracted with on "an as needed basis ", ensuring easy
availability of one or more qualified firms if the selected firm were either unavailable at a critical
time, or had other conflicts which prevented staff from choosing them.
Commission Memorandum — RFQ #042 -09 -10 For Noise, Acoustic, and /or Sound services on an "as-
needed basis
November 17, 2010
Page 5
Once the consultant contracts are in place, Planning Department staff will be able to choose
firms on an as needed basis, either according to the firm's areas of specialization, on a
rotating basis, or based upon availability or a combination of the above. By using several
different firms, the appearance of a "preferred" firm will be avoided. Staff will monitor the
process for the duration of the initial contracts, and then make recommendations on whether
additional changes to the process are warranted.
CONCLUSION
O US ION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accepts the recommendation of the City Manager pertaining to the ranking of
proposals pursuant to Request for Qualifications (RFQ) No. 42- 09/10, for Noise, Acoustic,
and /or Sound Services , on an "as- needed basis" for projects in which basic construction costs
do not exceed $2 Million or for study activities when the fee for such professional service does
not exceed $200,000; Authorizing the Administration to enter into negotiations with the six (6)
top- ranked proposers: Sieben Associates, Inc, Arpeggio Acoustic Consultant, LLC, The Audio
Bug, Inc, Langan Engineering and Environmental Services, Inc, Edward Dugger + Associates,
P.A., and Kinsella -Marsh Group, Inc.; and further authorizing the Mayor and City Clerk to
execute agreements upon conclusion of successful negotiations by the Administration.
T:\AGENDA\2010 \November 17 \Consent \RFQ- 42 -09 -10 - Noise, Acoustic and Sound Services- Memo.doc