Ground Up and Rising avlo- 027 cv - 7
G MIAMI BEACH R - `
, City of Miami Beach Cultural Affairs Program and Cultural Arts Council
•
Fiscal Year 2010/11 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 20th day of September, 2010, between the City of Miami Beach,
- Florida (the City), and (Grantee).
Article I / Grant Description
1. Grantee: Ground Up and Rising
Grant Contact: Arturo Fernandez
Address: 2000 Ponce de Leon Blvd. Suite 600
City, State, Zip: Coral Gables FL 33134
Phone, fax, e-mail : 305.529.6233, 305.529 -6201, arturo(@groundupandrisinq.orq
2. Grant amount: $12,972.00 50% of base award paid upon execution of this Agreement.
Remaining 50% + $2,000 Byron Bonus paid upon completion of Project
and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto .
4. Itemized budget: See Exhibits 2 -A Project Budget and 2 -B Grant Budget, attached hereto
- 5. Contract execution deadline: November 15, 2010
6. Expenditure deadline: September 30, 2011 .
7. Project completion date: - April 10, 2011 .
8. Final' Report deadline: Must be postmarked or delivered no later than 45 days after Project
- completion date. "‘
IN•WITNESS WHEREOF he parties hereto have executed this Agreement this i V
of 0 `� t✓' , 2010.
Matt rrer ower ayor
A
d ttest: Signature
/1l
Robert P I rche l City Clerk ��l •
STATE OF FLORIDA, COUNTY OF i- AMI- DADE
(Grantee's Corporate Seal Here) The foregoing instrument was ackno !edged before me
this 1 0( day of k.)() Ve n'ltcer 2010, by
Af o'f C'3 _ cerr'o.ndcz of
Clcau 1Cl� U.p ' R;S'n`3 , a not - for - profit
corporation. He /She is personally known tome or has
produced , t_ w of j r/f ( (,; censo as
GRANTEE: identification.
. 2 Q — � Ir , '►►
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Federal ID # �� �_
al
BY: i \C‘Uf 0 1 •2rrGv\ ce-z.. Signature of Notary Public
Printed Name of Organization's Authorized Representative
(City Attorney Approval Here) l _ G - i az.
Notary Name: �`,/ l
APPROVED AS TO
FORM & LANGUAGE Notary Public, State of Florida
& FlR EXECUTION
My Commission •ua i,
Cii 'Ma, :�
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. � 1b � ! • , My Com Ex p i res ; 24, 2013
,' • l ti r Com mission # DO : 540
3alded Thr ough Natlonal Assn.
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I '
Article II /General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article 1, and the City of Miami
Beach, a municipal corporation organized under the laws of the State of Florida (City). The City has
delegated the responsibility of administering this Grant to the City Manager or his authorized designee,
who shall be the City's Cultural Affairs Program Manager.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically
described in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject td
the terms of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as
Exhibit 2 -B. A mandatory dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant,
applicants must demonstrate this match through cash, other matching grants and /or In -Kind
contributions not in excess of 25% of the total cash project budget. Line item changes to said Budget
shall not exceed ten percent (10 %) per category, and shall, in no event, exceed the total amount of
• Grant funds. Notwithstanding the preceding sentence, amendments to the itemized Grant Award Budget
in Exhibit 2 -B shall not be permitted without the prior written consent of the Cultural Affairs Program
Manager. Said requests shall be made in advance of the project's commencement, in writing, detailing
and justifying the need for such. changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will
enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has
• fulfilled, its purpose, the Grantee must supply the Cultural Affairs Program Manager with a written Final
Report documenting that the Grantee has fulfilled all requirements. This report must be received by the
Cultural Affairs Program Manager within 45 days of the Project's completion date. Grantees completing
their Project by the end of the Fiscal Year, or September 30, 2011, must submit their final reports no
later than November 15, 2011. New Grant awards will not be released until all Final Reports for
previous years' funding are received: 1
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1 -2
(subject to the restrictions therein) and the Byron Bonus is contingent upon use of the Byron Carlyle
Theatre. In awarding this Grant, the City assumes no obligation to provide financial support of any type
whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee.
The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager may monitor and
conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits
by City representatives to observe the Project, or Grantee's programs, procedures, and operations, or to
discuss the: Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the
standardized Audience Survey adopted by the Cultural Arts Council to obtain specific feedback from
program participants.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in
accounts in established Miami -Dade County banks or savings and loan associations whose identities
shall be disclosed in writing to the Cultural Affairs Program Manager with the identity and title of
individuals authorized to withdraw or write checks on Grant funds. t
7. Accounting and Financial Review: Funded activities must take place within the City's fiscal
year for which they are approved (October 1 - September 30).The Grantee shall keep accurate and
complete books and records of all receipts and expenditures of Grant funds, in conformance with
reasonable accounting standards. These books and records, as well as all documents pertaining to
payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills,
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invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved
and retained in Miami -Dade County in a secure place and in an orderly fashion by the Grantee for at
least two (2) years after the Expenditure Deadline specified in Article 1 -5. These books, records, and
documents may be examined by the City, and /or its authorized representatives, at the Grantee's offices
during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense,
audit or have audited, all the financial records of the Grantee, whether or not purported to be related to
this Grant.
•
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11 -12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its
officers, employees, agents and contractors, from any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the City or its officers, employees, agents and contractors
may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature
arising out of, relating to, or resulting from the performance if this Agreement by the Grantee or its
officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims
and losses in connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay
all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and
agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way
limit its obligation, as set forth herein, to indemnify, hold harmless and defined the City or its officers,
employees, agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the
Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by
any one person which exceeds the sum of $100,000, or any claim or judgment or portions_thereof,
which, when totaled with all other claims or judgments paid by the government entity arising out of the
same incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the
Grantee entity.
10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported
assignment will be void, and shall be treated as an event of default pursuant to Article 11 -12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County and City laws, including but not limited to Miami -Dade County's Conflict of
Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully
set forth herein, and Chapter 2,, Article VII of the. Miami Beach City Code, as amended, which is
incorporated herein by reference as if fully set forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the
provisions of this Agreement, the Cultural Affairs Program Manager may terminate this Agreement and
withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written
notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all
portions of the Grant which have been received by the Grantee, as of the date that the written demand is
received. -.
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In the event that this Grant is terminated, the following provisions will also apply:
a. For first -time violations - Grantee shall be required to submit a final report with
documentation of expenditure of all Grant funds already received (first half) up to the termination -
date. :
Additionally, Grantee will be ineligible to apply and /or receive a grant in the subsequent. City
fiscal year. However, Grantee will be allowed to apply for grants in future fiscal years.
b. For more than first -time violations - Any - compliance infractions beyond first -time violations will
be considered by the Cultural Affairs Program Manager, on a case -by -case basis. As part of his •
consideration, the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural
Arts Council, but the final decision as to whether Grantee may be allowed to apply for future grants shall
remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the
Grantee as of the date of the Expenditure Deadline specified in Article 1 -5 must be returned to the City
within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not
expended, the Grantee must request in writing from the Cultural Affairs Program Manager an extension
of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon
demand by delivering to the Cultural Affairs Program Manager a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may
be available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any
breach or failure to perform any provision of this Agreement shall not be deemed to constitute a waiver
of the provision or any portion of this Agreement either at the time the breach or failure occurs, or at any
time throughout the term of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when
delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address
specified in Article 1 -1 of this Agreement, and to the City when addressed as follows: Gary Farmer,
Cultural Affairs Program Manager, City of Miami Beach Dept. of Tourism and Cultural Development,
1700 Convention Center Drive, Miami Beach, Florida 33139 -1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language
or provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and
exhibits, represents the whole and total agreement of the parties. No representations, except those
contained within this agreement and its attachments, are to be considered in construing its terms. No
modifications or amendments may be made to this Agreement unless made in writing signed by both
parties, and approved by appropriate action by the Mayor and City Commission.
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Article III / Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that
the Grantee is performing a public purpose through the programs, projects, and /or services
recommended for support. As such, use of Grant funds for any program component not meeting this
condition will be considered a breach of the terms of this Agreement and will allow the City to seek
remedies including, but not limited to, those outlined in this Grant Agreement. ,
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or
sex.
The. Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance
as codified in Sections 62 -31 through 62 -66 of the City Code, and as amended from time to time,
prohibiting discrimination in employment, housing and public accommodations on account of race, color,
national origin, religion, sex, gender identity, sexual orientation, disability, marital status, financial status,
or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to
remove barriers, which prevents qualified individuals with disabilities from enjoying the same
employment opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access
and equal opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive
- venue for any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in State
court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO
THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY
MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF,
THIS AGREEMENT. - -
-THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK- •
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• Exhibit 1 / Revised Project Description
Organization: Ground Up and Rising •
Completely describe Project approved by the Grants Panel and in a separate narrative detail all
revisions to the Project based upon the City Commission approved award. Please be as specific as .
•
possible; name of event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Protect description as approved by Grants Panel:
September 10th
In September 1 Oth, complete strangers, co- workers, friends, lovers and sworn enemies fatefully
cross paths under the shadow of what promises to be just another Tuesday morning in the city
of hustle.
"... The company had a hit this fall with the world premiere of cofounder Arturo Fernandez's
September 10th, about young New Yorkers struggling with the life before and after 9/11.
Fernandez directs the first -rate ensemble, which includes fellow company founders Bechir
Sylvain and Sheaun McKinney, both of whom have worked for Adler at GableStage."
- Christine Dolen, Miami Herald,
"September 10th ,is a brilliant new play featuring fantastic performances from a talented, young .
cast. I was so enormously impressed after seeing it that I immediately wanted to bring it to
GableStage."
- Joseph Adler, Producing Artistic Director, GableStage
Yellowman
- Yellowman is a multi- character memory play about an African - American woman who dreams of
life beyond the confines of her small -town Southern upbringing and the Tight- skinned man
whose fate is tragically intertwined with hers. The play explores the negative associations
surrounding male blackness as well as the effect these racial stereotypes have on black
women.
"Dael Orlandersmith's two- hander is as magnificently acted as it is beautifully written and offers
endless insights into the internal racism and oppressive determinism that haunt the African-
American community. Two characters have been brought up in South Carolina in,the
supposedly progressive sixties. Alma is large, dark - skinned and part of a culture where women
"tugged the soil right beside the men". Eugene is the lithe son of a lumberman father and light-
,
skinned mother and is teased for being a "high yella" boy. Growing up in a small town where
gradations of color assume monumental importance, Alma and Eugene fall in love, separate
and are uneasily re- united. What gives Orlandersmith's play its power is the tension between
self-fulfilment and the weight of the past. Alma is bright, smart, ambitious and at one point goes
off to study in New York where she moves to the urgent rhythm of the city; yet she can never
entirely escape her inherited self - hatred. Equally Eugene, branded a failure by his father and
• advised by his grandfather "don't marry nothing dark," finds himself trapped by the antique .
prejudices of the unforgiving past." Guardian
Show: "Yellowman" by Dael Orlandersmith
Dates: May 6 7th, 13th and 14th(Fridays and Saturdays) 2011
Venue: Byron Carlyle Theater, 500 71st Street, Miami Beach, FL 33141
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•
Show: "September 10th, an original play by Arturo Fernandez"
• Dates: September 2nd, 3rd, 9th and 10th(Fridays and Saturdays) 2011
Venue: Byron Carlyle Theater, 500 71st Street, Miami Beach, FL 33141
Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that
the work is new or has never before been presented in Miami Beach.
Our season lineup has changed.
True West by Sam Shepard
Sons of a desert dwelling alcoholic and a suburban wanderer clash over a film script. Austin, the
achiever, is working on a script he has sold to producer Sal Kimmer when Lee, a demented
petty thief, drops in. He pitches his own idea for a movie to Kimmer, who then wants Austin to
junk his bleak, modern love story and write Lee's trashy Western tale.
- "True West" is considered to be one of Mr. Shepard's more accessible, conventional plays, but it
departs from the strictures of a well -made play into something much grander, more mythic. He
tips you off to his intentions by constantly mocking the Hollywood obsession with the "true -to-
life" story.
- New York Times
Jails, Hospitals & Hip Hop by Danny Hoch
Theatre, performance art, or spoken word — whatever you call it, the work of actor /writer Danny
Hoch is a solo tour de force. In Jails, Hospitals & Hip -Hop and Some People, New York City's
rich oral traditions come alive on the page, as Manhattan Boricua English, Brooklyn Polish,
• Bronx Dominican Spanish, Queens Trinidadian English, Jamaican patois, and Hip -Hop all get
flipped and flexed center stage. The range of contemporary experience on display in Hoch's
monologues is astonishing: A white teenager dreams of being a black gangsta rapper. A
wheelchair -bound kid explains how his mother smoked crack during pregnancy. A pale- skinned
Bronx street vendor enrages a policeman who can't figure out what race he is. A young Puerto
Rican man on crutches rhapsodizes about his dancing talent.
"Actor /writer /performance artist Danny Hoch has made it his personal mission to bring an
unusual type of character to the live stage. This character usually shows up only in the margins
of dramatic literature: he may be a criminal or a drug addict or physically or mentally damaged.
He may be a white kid who wishes he were black, a crippled man who wants to join the Air
Force, or a poor guy who figures that prison is better than the outside world because in prison
he might get experimental drugs for his AIDS."
- The Daily Loaf
All Miami Beach Residents with valid ID will pay $10 admission. This wonderful rate is the most
affordable offering in South Florida for a professional theatre company. The fact that Miami
Beach audiences will be able to see professional work from a reputable company with a pristine
critical reputation will only make this resident offer more amazing. Patrons who are not Beach
residents will the 20 dollar general admission fee(100% increase over what Beach residents will
Pay). - -
•
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Show: "True West" by Sam Shepard
Dates: January 28th, 29th and 30th and February 4th, 5th & 6th
(Friday, Saturday and Saturday) 2011
Venue: The North Shore Youth Center, 501 72nd Street, Miami Beach, FL 33141
Show: "Jails, Hospitals & Hip Hop" by Danny Hoch
Dates: March 25th, 26th, 27th and April 1st, 2nd and 3rd
(Friday:Saturday and Saturday) 2011
Venue: The North Shore Youth Center, 501 72nd Street, Miami Beach, FL 33141
We are also including our 1st Annual Ground Up & Rising Playreading Festival, which will be FREE
to all Miami Beach Residents and include talkback sessions with the Directors and casts. There
will also be music and a reception area where patrons and artists can meet and greet. The
festival will take place on April 8th, 9th and 10th, 2011 at The North Shore Youth Center. Here is
our programming for the Festival:
Violet Hour by Richard. Greenberg
The play is about a young publisher named John Pace Seavering who has enough money to
publish one book. He is torn between publishing the gargantuan novel of his former college
roommate, and perhaps more than friend, Denis McCleary. His other option is of publishing the
memoirs of his mistress, Jessie Brewster. Denis needs the book published so that he can look good
in front of the father of the woman that he is in love with. Jessie, however, needs her memoirs
published because of her life expectancy running out. Then a mysterious, paper- spewing machine
• enters. The papers are from books that have information about the lives of the characters and their
futures. Gidger, Seavering's assistant, learns that he becomes a person of no importance and that
his dog becomes famous. Seavering learns from these papers that he becomes a well -to -do
publisher and no matter whose book he publishes, he will either lose his mistress or his friend.
"Richard Greenberg defines the title of his new play, The Violet Hour, within the play as the
uniquely New York moment when day gives way to night, the moment that "rewards you for the
day." - Broadway Review
HurlyBurly by David Rabe
Hurlyburly focuses on the intersecting lives of several low- to mid -level Hollywood players in the
1980s. Fueled by massive amounts of drugs, they attempt to find some meaning in their isolated,
empty lives by engaging in endless discussions laced with misogyny. The central character Eddie's
oft- repeated apathetic question "How does it pertain to me ?" sums up his spiritual agony as he
heads for catharsis.
" Hurlybury" sometimes takes your breath away with its crudity and meanness, not so much a
result of deliberate cruelty as of the sheer failure of human beings to make connections.." - NY
Theatre Wire
•
Our Lady of 121 Street by Stephen Adly Guirgis
The Ortiz Funeral Room is in big trouble: The body of beloved community activist and nun Sister
Rose has been stolen from the viewing room, and waiting for her proper return are some of New
York City's most emotionally charged, life- challenged neighborhood denizens, trying to find a
place to put their grief, checkered pasts and their uncertain futures. Among the equally hilarious'
and tragic twelve characters, you'll meet Rooftop, a chronically unfaithful but otherwise popular
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Los Angeles DJ, looking to reconcile with the love of his life; Pinky and Edwin, two brothers
tragically linked forever; and the outrageously angry Norca, who doesn't let the fact that she
slept with her best friend's husband deter her from the full expectation of being immediately
forgiven of her sin by her best friend, Inez, still in pain fifteen years later. The rest of the crowd
in this dark, insightful and very funny comedy inevitably square off on each other, motivated by
rage, pain and a scary desire to come clean — perhaps for the first time.
"The immensely gifted Stephen Adly Guirgis just fills me with hope...His urban voice is
startlingly fresh and new – an unmistakable great talent in the wilderness (with) an
unpredictable, original mind... Our Lady of 121 Street is the best new play I've seen in a decade
- The New York Observer
•
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Exhibit 2 -A: Project Budget / Revised Total Project Budget
Name of organization: Ground Up and Rising
Date(s) of Project: January 29 — April 10, 2011
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project �r events. Round off all numbers to the
nearest dollar.
EXPENSES REVENUES
CASH IN -KIND CASH IN -KIND
Personnel - artistic 16,372 Admissions 1,094
Personnel technical 12,704 Contracted services 25,104
Personnel - administration 29,000 Tuitions
Outside artistic fees /services Corporate support
Outside other fees /services 5,000 _ Foundation support 6,000
Marketing /Publicity 10,000 6,368 Individual support 4,500
Space rental 8,000 _ Government grants
Utilities _ _ Federal 10,000
Equipment rental _ State 10,000
Office supplies _ Local Hannibal Cox Jr. 17,906
Other Costs: (Itemize below) Other Contributions (Itemize below)
Insurance 500 Marketing 6,368
Supplies /Materials 5,000 • _ Allison Hoagland (legal) 1,000
Printing 3,000 1,000 Office Space (Adminstrative) 1,026
GableStage 13,000 Printing 1,000
, Allison Hoagland — Legal Counsel 1,000 Rehearsal Venue 13.000
Office Space - Adminstrative Use 1,026. City of Miami Beach Grant Award 12,972.00 .
Byron Bonus 2,000.00
Total cash expenses 89,576 Total cash revenues 89,576
Total in -kind expenses 22,394 Total in -kind revenues 22,394
Total project expenses 111,970 Total project revenues 111,970
CASH & IN -KIND CASH & IN -KIND
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•
Exhibit 2 -B: Project Budget / Revised Grant Award Budget
•
Name of organization: Ground Up and Rising
Date(s) of Project:: January 29 — April 10, 2011
Grant Award: $12,972.00 + $2,000.00 Byron Bonus
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within' budget categories declared below. Line item changes to said Budget shall not
exceed ten percent (10 %) per category, so long as said expenditures do not exceed the total amount of
Grant funds
Grant Expenses
Personnel - artistic $9,972 Equipment Rental
(NOT administrative)
Personnel — technical $2,000 Space rental (Performance
Related Only)
• Outside artistic fees
Marketing /Publicity $1,000 Total Other Costs (itemize
Below)
Printing
Description Amount
• Postage
•
TOTAL (must equal grant award):
Grant requirements -
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts
Council.''
"Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity "
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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•
Grant Use Restrictions (grant funds may not be used towards): •
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and mortar or permanent equipment; unless the purchase price is less than the cost of
rental.
- • City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
- • Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation
• Insurance Fees (Cultural Anchors excluded from this restriction)
• Social /Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government and has been previously approved as such be the Cultural Affairs Program Manager
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
• advertising payments). Invoices AND checks must be dated within the 2010 -11 Fiscal
Year
Proof of logo and credit line in project publications and advertisements •
• Proof of performance(s), such as programs, brochures and flyers.
•
•
•
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2010 2011 Detailed Project Budget
GRID • z .
J 9 BcRISING
Administrative $29,000 Producing Artistic Director
Handles all d and oversees marketing responsibilities while
spearheading all administrative tasks and day to day operations(24,000).
Administrative Assistant
Assist the Producing Artistic Director i n a var of administrative capacities(5,000)
•
Artistic $16,372. Artist fees
•
Actors and Art compensation for shows during the' course_ of the project(16,372).
Cost varies per performer.
- Technical $12,704. Technical Staff
Costume Designer (1,000) /1_ighting Designer(2 000) /Scenic Designers(4,000)/ ,;
Stage Manager(2,000)/ Production Crew(3 compensation during
the course of the project. : s; '
Marketing Publicity $10,000. Marketin
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Marketing Personnel Creat Media Coordinator handles all Social /Interactive Media,
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Digital marketing, `Graphic Design' and Website Operations(6,000), ” '`' w F .
Grassroots Marketing Street Team(2, 000) Purchasing :marketmg�support(1,000),
advertisements for broadcast media (1,000) ,
Printing $3 ,000 Printin costs , ? ', x ; H •
Fly ers(1',000 ) P osters(5 00), Program s(1 ,500). ,.
Space Rental $8,000 Venue c ost s ,
Performance space rental(8,000) !
Insurance $500 General Liability` Insurance . 3 `
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Covering the.insurance for the pro
Su . lies /Materials J
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� pp $5,000 Show su hes 8�"Materoa
3000) P am t ( 5 00) , P rops ( s 500), Co -for the show(1,000)
Se
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Outside Oth " Fees /Ser 'ry$5 Service R, '
Accounting (5,000)
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Total-Cash Expenses = °$89,576 - . - : �" , '
In Kind Expenses _ ' $ 22,394 "' See attached It list of In -Kin Support - - .. t ` / ' : j
Total Project Budget $111,970 '
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GROUN]:)UP
Itemized List of In -Kind Support
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(Organizational)
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— Downtown Coral Gables Office Space provided by Ponce' Business Center = $1,026.
GableStage rehearsal venue $13,000
— T- Square Printing _ . $1,000 ,
— WLRN /NPR Radio Advertisement (Marketing) $2 500.
102.1 FM Radio Advertising (Marketing) _ $2,500 „:, : ,
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- Jose Terrier Marketing Director services (Marketing) $ =.868 ?
. — Allison Hoagland (Attorney -at -law) Legal Counsel = $1, 000 „ , 3.
— Rachel Chin Creative Media Coordinator (Marketing) . ` - � , ” $.500 33 t 3
. Total r, $22,394 ,
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