Italian Film Festival, Inc. 1
J
NAIAM IBEACH
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2010/11 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 20th day of September 2010 between the City of Miami Beach, .
Florida (the City), and (Grantee).
Article I / Grant Description
1. Grantee: Italian Film Festival, Inc.
Grant Contact: Claudio di Persia
Address: 5151 Coillins Avenue Suite 224
City, State, Zip: Miami Beach FL 33140
Phone, fax, e-mail: 305 - 447 -0233, 305 - 447 -4996, claudio(cb-cinemaitaly.com
2. Grant amount: $6,003.00 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2 -A Project Budget and 2 -B Grant Budget, attached hereto
5. Contract execution deadline November 15, 2010
6. Expenditure deadline: September 30, 2011
7. Project completion date: oc
8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date. -
IN WITNESS WHEREOF, he parti hereto have executed this Agreement this day of Tv KG , 2010.
Matti 'H rrera Bower, ayor Signature
Attest: STATE OF FLORIDA, COUNTY OF MIAMI- DADE
Robert Flarcher, City Clerk _ Kfor oing i u ent was acknowledged beforee me
(Grantee's Corporate Seal Here) day of y
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GRANTEE:
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Signature of Notary Public
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Printed Name of Organization's Authorized "Representative Notary Name: 2
(City Attorney Approval Here) Notary Public, Itate of Florida
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Article II / General Conditions
1. Parties The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee, who shall bethe City's
Cultural Affairs Program Manager.
2. Proiect Description The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2 -B. A mandatory
dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant applicants must demonstrate
this match through cash, other matching grants and /or In -Kind contributions not in excess of 25% of the
total cash project budget. Line item changes to said Budget shall not exceed ten percent (10 %) per - category,
and shall, in no event, exceed, the total amount of Grant funds. Notwithstanding the preceding sentence,
amendments to the itemized Grant Award Budget in Exhibit 2 -B shall not be permitted without the prior written
consent of the Cultural Affairs Program Manager. Said requests shall be made in advance of the project's
commencement, in writing, detailing and justifying the need for such changes.
3.' Reports : This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager with a written Final Report documenting that the
Grantee has fulfilled all requirements. This report must be received -by the Cultural Affairs Program Manager
within 45 days of the Project's completion date. 'Grantees completing their Project by the end of the Fiscal Year,
or September 30, 2011, must submit their final reports no later than November 15, 2011. New Grant awards
will not be released until all Final Reports for previous years' funding are received.
4. Amount of Grant and Payment Schedule The total amount of the Grant is specified in Article 1 -2 (subject
to the restrictions therein). In awarding this Grant, the City assumes no obligation to provide financial support of
any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation The Cultural Affairs Program Manager may monitor and conduct an
evaluation of the Project under. this Grant, which may include, with or without limitation, visits by City
representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey
adopted by the Cultural Arts Council to obtain-specific feedback from program participants.
6. Bank Accounts and Bonding Monies received pursuant.to this Agreement shall be kept in accounts in
established Miami -Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Manager with the identity and title of individuals authorized to withdraw or
write checks on Grant funds.
7. Accounting and Financial Review Funded activities must take place within the City's fiscal year for
which they are approved (October 1 September 30).The Grantee shall keep accurate and complete books
and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting
standards. These books and records, as well as all documents pertaining to payments received and made in
conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks,
shall be dated within the fiscal year for which they are approved and retained in Miami -Dade County in a secure
place and in an orderly fashion by the.Grantee for at least two (2) years after the Expenditure Deadline specified
in Article 1 -5. These books, records, and documents may be examined by the City, and /or its authorized
representatives, at the Grantee's. offices during regular business hours, and upon reasonable notice.
Furthermore, the City may, at its expense, audit or have audited, all .the financial records of the Grantee,
whether or not purported to be related to this Grant.
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8. Publicity and Credits The Grantee must include the City of Miami Beach logo and the following credit
line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council.
Failure to do so may preclude future grant funding from the City in the same manner as if Grantee defaulted
under this Agreement, pursuant to Article 11 -12.
9. Liability and Indemnification The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and contractors, from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its officers, employees, agents, servants,
partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in' no way limit its obligation, as set forth herein, to indemnify, hold harmless and
defined the City or its officers, employees, agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when ,totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assignment The Grantee shall not be permitted to assign this Grant, and any purported assignment
will be void, and shall be treated as an event of default pursuant to Article 11 -12.
11. Compliance with Laws The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami -Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated-herein by reference as if fully set forth herein, and Chapter
2, Article VI I of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. Default/Termination Provisions In the event the Grantee shall fail to comply with any of the provisions
of this Agreement, the Cultural Affairs Program Manager may terminate this Agreement and withhold or cancel
all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to Grantee, and
the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of
termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have
been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated, the following provisions will also apply:
a. For first -time violations — Grantee shall be required to submit a final report with documentation of
expenditure of all Grant funds already received (first half) up to the termination date. ti
Additionally, Grantee will be ineligible to apply and /or receive a grant in the subsequent City fiscal year.
However, Grantee will be allowed to apply for grants in future fiscal years.
b. For more than first -time violations - Any compliance infractions beyond first -time violations will be
considered by the Cultural Affairs Program Manager, on a case -by -case basis. As part of his consideration, the
Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the final
decision as to whether Grantee may allowed to apply for future grants shall remain within the sole discretion
of the City.
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Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1 -5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request
in writing from the .Cultural Affairs Program Manager an extension of the Expenditure Deadline which, if
approved, shall be for, a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager a certified check for the total amount due, payable to the City
of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. indulgence Will Not be Waiver of Breach The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time the breach or failure occurs, or at any time throughout the term.
of this Agreement.
r 14. Written Notices Any written notices required under this Agreement -will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1 -1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive, Miami Beach,
Florida 33139 -1819.
15. Captions Used in this Agreement Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or'construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
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Article III / Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and /or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be considered a
breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those
outlined in this Grant Agreement:
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee. hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as
codified in Sections 62 -31 through 62 =66 of the City Code, and as amended from time to time, prohibiting
discrimination in employment, housing and public accommodations on account of race; color, national origin,
religion, sex, gender identity, sexual orientation, disability, marital status, financial status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with from enjoying the same employment opportunities
that are available to persons without disabilities.
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The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation. arising out of this Agreement shall be Miami -Dade County, Florida, if in.State court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
-THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK -.
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Exhibit 1 / Revised Project Description
. Organization: Italian Film Festival, Inca
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon,the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Proiect description as approved by Grants Panel
The 2010 Italian Film Festival, now in its eighth year, will .be held October 7 — 13, 2010 for the seventh
consecutive year at the Regal South Beach Cinemas on Lincoln Road. This year's festival will include 10
of the top Italian films produced in 2009 -2010, some of them are US premieres and others are East Coast
premieres but none of them have been screened for South Florida audiences. The festival will also include
a Meet the Artists series . at Books & Books on Lincoln Road and a variety of lectures and other
opportunities. There will be elegant Opening Party in an Opium Group club on South Beach and our
signature Closing Dinner and Award Ceremony will once again be held at Smith and Wollensky at South,
Point.
The Italian Film Festival features the best cinema that has been produced in Italy during the previous year
as determined by Italian Box Office figures and a panel of experts who screen the films in Italy. As a result
of our expanding artistic quality, the 2009 festival was marked by larger attendance, including many sold
out screenings, and: more sophisticated and entertaining parties. Last year's Festival was our most
successful festival to date, with a record number (5,300) of residents of and visitors to Miami Beach
attending screenings, parties, cocktails and tribute events.
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Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work
is new or has never before been presented in Miami Beach.
No revisions necessary.
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Exhibit 2 -A: Project Budget / Revised Total Project Budget
Name of organization: Italian Film Festival, Inc.
Date(s) of Project:
Attach a copy of the total Project budget or list cash expenses , and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar
EXPENSES REVENUES
CASH- IN -KIND CASH IN -KIND
Personnel artistic 10,000 Admissions 10;300
Personnel - technical Contracted services 7,097
Personnel - administration Tuitions
Outside artistic fees /services 4,000 Corporate support 17,500 13,650
Outside other fees /services 2,500 Foundation support 10,000
Marketing /Publicity 12,000 Individual support 6,300 5,000
Space rental 12,000 Government grants 5,000
Utilities 4,800 Federal
Equipment rental 500 State
Office supplies 500
Other Costs: (Itemize below)- Other- Contributions (Itemize below) -
Travel 2,400 Consulate 3,400
Film Rental /Ship 7,500 Trade Commission 2,000
Artist Hotel 500
Receptions, Meals 10,900
City of Miami Beach Grant Award 6,003.00
Total- cash- expenses 67,600 Total- cash- revenues 67,600 -
Total in -kind expenses 18,650 Total in -kind revenues 18,650
Total project expenses 86,250 Total project revenues 86,250
CASH & IN -KIND CASH & IN -KIND
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Exhibit 2 -B: Project Budget / Revised Grant Award Budget
Name of organization: Italian Film Festival, Inc.
Date(s) of Project:
Grant Award: $6,003.00
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent (10 %) per category, so long as said expenditures do not exceed the total amount of Grant funds
Grant Expenses-
Personnel - artistic Equipment Rental
Personnel — technical Space rental (Performance
Related Only)
Outside artistic fees
Marketing /Publicity 4,000 Total Other Costs (itemize
Below)
Printing- 2,003
Description Amount
Postage
TOTAL (must equal grant award): 6,003
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications'associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. "
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
•. Honoraria
• 'Equipment rental and- expendable- materials
• Marketing
• Publicity
• Equipment rental and personnel necessary to provide program accessibility as .mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
Grant Use Restrictions (grant funds may not be used towards):
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• Remuneration of City of Miami Beach employees for any services rendered as.part of a project
receiving a grant from Cultural Affairs grants programs
Administrative salaries or fees
"Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, . insurance, etc.)
• Debt- reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors -
excluded from this restriction)
• Travel or transportation
• Insurance Fees (Cultural Anchors excluded from this restriction)
• Social /Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
Charitable contributions .
Events not open to the public, unless the event serves to specifically benefit City of Miami Beach
government and has been previously approved as -such be the Cultural Affairs Program Manager
Required supporting materials for final reports submitted within 45 days upon completion of.grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
.ACCORDING TO THE .GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 2010 -11 Fiscal
- Year ,
• Proof of logo and credit line in project publications and advertisements
Proof of performance(s), such as programs, brochures and flyers.
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