2010-27427 Reso RESOLUTION NO. 2010 - 27427
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENT NO.1 TO THE
PROFESSIONAL ARCHITECTURAL AND ENGINEERING (A/E) SERVICES
AGREEMENT BETWEEN THE CITY AND WOLFBERG ALVAREZ AND
PARTNERS, IN THE AMOUNT OF $77,720, FOR ADDITIONAL
PROFESSIONAL SERVICES FOR THE FLAMINGO PARK PROJECT; WITH
FUNDING FROM 1999 GO BOND PARKS & BEACHES FUND 377 FOR
DESIGN, IN THE AMOUNT OF $22,162, PREVIOUSLY APPROPRIATED IN
THE FISCAL YEAR (FY) 2006 -2007 CAPITAL BUDGET, AND FROM THE
MDC CDT INTERLOCAL -CDT RESORT TAX FUND 388 FOR DESIGN, IN THE
AMOUNT OF $55,558, PREVIOUSLY APPROPRIATED IN THE FY 2009 -2010
CAPITAL BUDGET.
WHEREAS, on September p er 05, 2007, the Mayor and City Commission adopted
Resolution No. 2007 - 26609, approving and authorizing the Mayor and City Clerk to execute an
Agreement with Wolfberg Alvarez and Partners (WA) for professional services for the Flamingo
Park Project (the Project), pursuant to Request for Qualifications No. 15- 06/07; and
WHEREAS, the Agreement was executed in the not -to- exceed amount of $443,000; and
WHEREAS, throughout the planning process, there have been a series of additional
public meetings and revisions to the Master Plan as well as Tennis Center, not originally
contemplated when the scope of services was negotiated with WA; and
WHEREAS, Amendment No. 1 to the Agreement includes plans revisions, research,
expert advice, additional meeting attendance, as well as preparation of additional presentation
materials; and
WHEREAS, Amendment No. 1 has been negotiated, in the amount of $77,720; resulting
in a revised contract fee of $520,720.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approve and authorize the
Mayor and City Clerk to execute Amendment No.1 to the professional Architectural and
Engineering (A/E) Services Agreement between the City of Miami Beach, Florida and Wolfberg
Alvarez and Partners, in the amount of $77,720, for additional professional services for the
Flamingo Park Project; with funding from 99 GO Bond Parks & Beaches Fund 377 for design, in
the amount of $$22,162, previously appropriated in the fiscal year 2006 -2007 Capital Budget
(FY), and from the MDC CDT Interlocal -CDT Resort Tax Fund 388 for design, in the amount of
$55,558, previously appropriated in the FY 2009 -2010 Capital Budget.
PASSED AND ADOPTED this / of � �ll , 2010.
ATTEST: APPROVED AS TO
r FORM & LANGUAGE
mei ) �� J " & FO • ECUTION
ROBERT E PARCHER, CITY CLERK MA 1 - RERA B • , E M •
T:\AGENDA \2010 \July 14 \Consent \Wolfberg Alvarez & Partneres - Amendment No 1- a ' I.o Pa) - - 4i T: ; , ome a bate
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving And Authorizing The Mayor And City Clerk To Execute Amendment No. 1 To The
Professional Architectural And Engineering (NE) Services Agreement Between The City Of Miami Beach,
Florida And Wolfberg Alvarez And Partners, In The Amount Of $77,720, For Additional Professional Services
For The Flamingo Park Project; With Funding From 99 GO Bond Parks & Beaches Fund 377 For Design, In
The Amount Of $22,162, Previously Appropriated In The Fiscal Year (FY) 2006 -2007 Capital Budget, And
From The MDC CDT Interlocal — CDT / Resort Tax Fund 388 For Design, In The Amount Of $55,558,
Previously Appropriated In The FY 2009 -2010 Capital Budget
Key Intended Outcome Supported:
Ensure well- designed, quality capital projects.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Community satisfaction survey indicates
that 79% of Middle Beach residents rate recreational programs and facilities as excellent or good.
Issue:
Shall the City Commission Adopt the Resolution?
Item Summary/Recommendation:
Wolfberg Alvarez and Partners (WA) was retained to prepare a Master Plan for the Flamingo Park facility on
March 27, 2008. Also included as a component of the Master Plan, was the development of a new Tennis
Center and Courts.
Throughout the planning process, there have been a series of public meetings and revisions to the Master
Plan as well as Tennis Center. All of these meetings where the Flamingo Park Master Plan was discussed
require some involvement by the Architect. Many of these committee meetings request additional meetings,
cost estimates, planning scenarios and investigations to occur and this level of effort was not originally
contemplated when the scope of services was negotiated with WA. These Additional Design Services are
outlined in Attachment No.1 — Schedule A -1.
Amendment No.1, in the amount of $77,720 includes plans revisions, research, seeking expert advice,
additional meeting attendance as well as the preparation of presentation materials.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
j CIP Oversight Committee
Financial Information:
Source of Amount Account Approved
Funds: 1 $22,162 99 GO Bond Parks & Beaches
Fund 377
2 $55,558 MDC CDT Interlocal — CDT /
Resort Tax Fund 388
3
OBPI IICA,ATotal $77,720
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Thais Vieira Ext. 2702
Sign - Offs:
Departm irect sistant Ci /A anager City Manager
COC /' JGG Am JM
T:WGENDA\2010 \Jul 14 \Consent \Wolfberg var z & Partners - Arne ! ent No 1 - Flamingo Park - SUMMARY.doc
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,.., . IAMI BEAC H AGENDA ITEM 0 - 7 c--
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• MAM1 BEAM
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: July 14, 2010 i •
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT N0.1 TO THE PROFESSIONAL
ARCHITECTURAL AND ENGINEERING (AJE) SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND WOLFBERG
ALVAREZ AND PARTNERS, IN THE AMOUNT OF $77,720, FOR ADDITIONAL
PROFESSIONAL SERVICES FOR THE FLAMINGO PARK PROJECT; WITH
FUNDING FROM 99 GO BOND PARKS & BEACHES FUND 377 FOR DESIGN,
IN THE AMOUNT OF $22,162, PREVIOUSLY APPROPRIATED IN THE FISCAL
YEAR (FY) 2006 -2007 CAPITAL BUDGET, AND FROM THE MDC CDT
INTERLOCAL -CDT RESORT TAX FUND 388 FOR DESIGN, IN THE AMOUNT
OF $55,558, PREVIOUSLY APPROPRIATED IN THE FY 2009 -2010 CAPITAL
BUDGET.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding, in the amount of $22,162, is available from the GO Bonds — Parks & Beaches
account 377 - 2320 - 061357, previously appropriated for Design and Engineering in the Fiscal
Year 2006 -2007 Capital Budget.
Funding, in the amount of $55,558, is available from the MDC CDT Interlocal — CDT Resort
Tax account 388 - 2320 - 061357, previously appropriated for Design and Engineering in the
Fiscal Year 2009 -2010 Capital Budget.
ANALYSIS
Wolfberg Alvarez and Partners (WA) was retained to prepare a Master Plan for the Flamingo
Park facility on March 27, 2008. Also included as a component of the Master Plan, was the
development of a new Tennis Center and Courts.
Throughout the planning process, there have been a series of meetings and revisions to the
Master Plan as well as Tennis Center, not originally contemplated in the WA's original Scope
of Services. These Additional Design Services are outlined in Attachment No.1 — Schedule
A -1.
WA presented the City with fee proposals for the additional design services totaling $90,254,
which have been negotiated down to $77,720 with the assistance of the Special Assistant to
the City Manager, Emanuel Mayer.
Commission Memorandum — Wolfberg Alvarez and Partners — Amendment No. 1— Flamingo Park
July 14, 2010
Page 2 of 4
Background / Chronology of Issues
On August 6, 2008, the Consultant conducted a community design charrette, wherein five
(5) design options (A, B, C, D, & E) for the Flamingo Park Master Plan were presented. Input
from the community was obtained and the Consultant developed an additional two (2)
Master Plan options (F & G), and subsequently presented all seven (7) options during the
November 6, 2008 Community Design Workshop (CDW). These subsequent Master Plan
Options presented the following concepts:
Option F - Reflects a plan without the Property Management Facility. Includes 18 tennis
courts (13 clay courts and 5 hard courts).
Option G - Reflects a plan with the Property Management Facility remaining in its current
location. Includes 18 tennis courts (13 clay courts and 5 hard courts).
Presentations to the FCWPC were made on February 11, March 10, April 14, and June 25,
2009. An additional five (5) master plan design options (H, 1, J, K, and L) were developed
and are summarized below:
Option H - Reflects a plan with minor renovations to the existing Tennis Center building with
17 tennis courts in total (12 clay courts and 5 hard courts). The reduction in one (1) court is
due to the current location of the existing tennis center building.
Option I - Reflects a plan with a new 4,970 square -foot Tennis Center building not aligned
with the Pool building, and 18 tennis courts in total (13 clay courts and 5 hard courts).
Option J - Reflects a plan with all the features of Master Plan Option I, with the exception of
a new smaller 4,232 square -foot Tennis Center building not aligned with the Pool building
and with 17 tennis courts in total (12 clay and 5 hard courts). Aligning the Tennis Center
building with the Pool building resulted in the reduction of one tennis court.
Option K - Reflects a plan with a new bike path along Michigan Avenue, renovated existing
softball field restrooms, new northern walkway from north parking lot to Meridian Avenue, a
new community garden, and also includes the new smaller, 4,232 square -foot Tennis Center
building, and 18 tennis courts in total (13 clay and 5 hard courts).
Option L - A new 4,232 square -foot Tennis Center facility aligned with the Pool building and
the construction of 17 new clay tennis courts; an enhanced rotunda plaza along the Park's
north -south axis; a new restroom building with a Park office component centrally located
within the area of the softball fields and handball courts. The approved master plan in Option
L also explores the potential future usages for the Lodge House building, and shade kiosks
between the courts.
The City Commission ultimately approved "Option L" at its September 09, 2009 meeting.
The Flamingo Park scope of work was also expanded to include the construction of five (5)
new hard tennis courts, at Polo Park, to replace the four (4) existing courts or alternatively at
the Par 3 Golf Course. However, the Commission ultimately directed the Administration to
restore the four (4) existing hard courts at Polo Park and to construct five (5) new hard
surface tennis courts at the Par 3 facility.
During the February 3, 2010 City Commission meeting, staff was directed to revise the
previously approved Master Plan Option "L "and explore two options. First, revert back to the
original Master Plan with five (5) hard courts and twelve (12) clay courts. Secondly, review
Commission Memorandum — Wolfberg Alvarez and Partners — Amendment No. 1— Flamingo Park
July 14, 2010
Page 3 of 4
the possibility of adding five (5) hard courts to the area just north of the existing courts
(previously occupied by the Abel Holtz Stadium) thus resulting in a total of 22 tennis courts -
17 clay surface courts and 5 hard surface courts. In addition, staff was also directed to only
provide two (2) hard courts at the Par 3 facility. These revisions to the Master Plan were
presented to the Neighborhoods / Community Affairs Committee on February 16, 2010.
Staff was required to explore the following:
• A reduced number of courts in the open field of Flamingo Park
• Adding four (4) tennis courts without lighting, at Normandy Shores Park
• Adding three (3) tennis courts at Fairway Park
• Consider the potential to expand the number of courts at North Shore Park
Consensus was not reached amongst the Committee members and the Committee
requested the Administration to place the item on the March 10, 2010 Commission agenda.
The item was deferred and the Commission requested the Administration to place an item
on the Neighborhoods / Community Affairs Committee meeting of April 14, 2010 and to
return to the May 12, 2010 Commission meeting.
During the May 12, 2010 Commission meeting, the item was subsequently tabled to the
June 9, 2010 Commission meeting. During the June 9, 2010 Commission meeting, a motion
was approved to return to the original master plan option approved in September 2009
which is to provide twelve (12) clay tennis courts and five (5) hard courts at Flamingo Park.
WA's Agreement contemplated a total of three (3) public meetings during the Planning
Phase as follows:
• one (1) Community Design Workshop
• one (1) BODR presentation to Historic Preservation Board (HPB)
• one (1) BODR presentation to City Commission.
To date, WA have attended a total of nine (9) public meetings as follows:
• two (2) Community Design Workshops / Charettes
• two (2) presentations to HPB
• four (4) presentations to Finance and Citywide Committee
• one (1) presentation to the City Commission.
All of the above meetings, as well as the various Neighborhood / Community Affairs
Committee meetings where the Flamingo Park master plan was discussed require some
involvement by the Architect. Many of these committee meetings required additional
meetings, cost estimates, planning scenarios and investigations to occur and this level of
effort was not contemplated when the scope of services was negotiated. Amendment No.1,
in the amount of $77,720 includes plans revisions, research, seeking expert advice,
additional meeting attendance as well as the preparation of presentation materials.
Commission Memorandum — Wolfberg Alvarez and Partners — Amendment No. 1— Flamingo Park
July 14, 2010
Page 4 of 4
CONCLUSION
The Administration recommends that the Mayor and City Commission approve and authorize
the Mayor and City Clerk to execute Amendment No.tto existing professional services
Agreement with Wolfberg Alvarez and Partners, for the Flamingo Park Project, in the amount
of $77,720, from previously appropriated Capital Budget funds.
Attachment 1: Amendment No.1 (Draft)
JMG \JGG\ \GE\TV
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