Amendment 12 - STA Architectural Group 7/17/9,6
AMENDMENT NO. 12
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
STA ARCHITECTURAL GROUP,
DATED JULY 21, 1996
FOR THE PROVISION OF PROFESSIONAL SERVICES ASSOCIATED WITH REMEDIATION
SPECIAL STRUCTURAL INSPECTIONS FOR STRUCTURAL SPALLING REPAIRS FOR AN
HOURLY NOT TO EXCEED AMOUNT OF $16,600.
This Amendment No 12 to the Agreement made and entered this day of DGc�)0,62_,2011, by
and between the City of Miami Beach, a Municipal Corporation existing under the laws of the State
of Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and STA Architectural Group, Inc.,a Florida Corporation, having
its offices at 3526 North Miami Avenue, Miami, Florida, 33127 (hereinafter referred to as
CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Letters of Interest No 133-94/95, the Mayor and City
Commission adopted Resolution No 96-22068 on July 17, 1996, approving and authorizing the
Mayor and City Clerk to execute an Agreement with STA Architectural Group, Inc. for Professional
Services for the Renovation and Expansion of Fire Station No 2 and a Master Plan for the Site at
451 Dade Boulevard (PROJECT), and
WHEREAS, the Agreement provided for the detailed planning, design, bidding and
construction administration services for the Fire Station No 2 Project; and
WHEREAS,an Agreement for planning services was executed for a not-to-exceed amount of
$78,000, and
WHEREAS, on June 28, 2000, the Mayor and City Commission adopted Resolution No
2000-23975, approving Amendment No 1 to the Agreement, for schematic design, design
development, construction documents, permitting & bidding, and construction administration
services for the rehabilitation of the historic structure and the new construction of a dormitory and
apparatus structure improvements within the PROJECT, for a not-to-exceed amount of$318,020,
and
WHEREAS, on October 17, 2001,the Mayor and City Commission adopted Resolution No
2001-24624, approving Amendment No 2 to the Agreement for the design of an Emergency
Operations Center, a site drainage system, and a dedicated driveway serving the Public Works
Yard, fora not-to-exceed amount of$117,000, and
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted Resolution
No 2003-25439, approving Amendment No. 3 to the Agreement for construction administrative
services for the PROJECT, for a not-to-exceed amount of$192,000, and
WHEREAS, on March 15, 2007, Amendment No 4 to the Agreement was executed
approving additional construction administration services for the PROJECT, for a not-to-exceed
amount of$24,500, and
WHEREAS, on October 27, 2007, Amendment No. 5 to the Agreement was executed
approving additional construction administration services for the PROJECT, to be rendered on a
monthly basis, for a not-to-exceed amount of$24,500; and
WHEREAS,on June 20, 2008,Amendment No 6 to the Agreement was executed approving
additional construction administration services for the PROJECT,to be rendered on a monthly basis,
for a not-to-exceed amount of$24,447, and
WHEREAS,on July 10, 2008,Amendment No. 7 to the Agreement was executed approving
additional design and construction administration services for the PROJECT, to be rendered on a
monthly basis, for a not-to-exceed amount of$40,000, and
WHEREAS, the first phase of the Fire Station No 2 Project, the construction of Building B
and its Emergency Operations Center, is substantially complete, and the Fire Department moved
into the building and put it into service; and
WHEREAS, Building A has now been more thoroughly inspected and several additional
items have been identified that require modifications to the construction documents, and
WHEREAS, the hose tower was also evaluated and, despite recent repairs, structural
deficiencies were found.As a result,the hose tower,which had not been a part of the original scope
of work, will now be included in the renovation project; and
WHEREAS, on December 9, 2009,Amendment No 8 to the Agreement was negotiated by
staff for a fee of$183,000 with the CONSULTANT for an in-depth preconstruction review, Historic
Preservation Board presentation, re-drawing and development of construction documents per
current codes, and bid and construction administration services for the rehabilitation of the historic
building, Hose Tower, and new addition two-story connectors; and
WHEARAS, on November 12, 2010, Amendment No 9 to the Agreement was executed
approving the additional programming, planning,concept design, meetings and presentations for a
two-story Auxiliary Training Structure to be added along the rear side of the PROJECT structure,for
a not-to-exceed amount of $10,980 for NE fees and a not-to-exceed amount of $500 for
reimbursable expenses, for a project total of$11,480; and
WHEARAS, on March 25, 2011, Amendment No 10 to the Agreement was executed
approving additional services for the special structural inspections of all the reinforcing steel,
structural steel,wood truss framing, bracing, sheathing, exterior door and wood frame attachments
for the construction of the PROJECT, to be performed by a Structural Engineering Subconsultant,
as required by the City's Building Department,to be rendered on an hourly basis for a not-to-exceed
amount of$10,000; and
WHEARAS, on May 17, 2011, Amendment No 11 to the Agreement was executed
approving additional services for the architectural and structural design services associated with the
redesign of foundations for the two connector buildings due to unforeseen conditions during
construction, for a not-to-exceed amount of$2,760; and
WHEARAS,the following Amendment No. 12 to the Agreement approves additional services
for remediation special inspection services required for the structural engineer to oversee the
structural spalling repairs of the building, to be rendered on an hourly basis for a not-to-exceed
amount of$16,600
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No 12
2 MODIFICATIONS
The Agreement is amended to include"Schedule A-12",which is attached and incorporated
herein
3 OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged
4 RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 12.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No 12 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST CITY OF MIAMI BEACH
PO u By( ,
City Clerk Ci� Ma a r
Y ty
Robert Parcher J ge M. Gonzalez
ATTEST CONSULTANT:
STA ARCHITECTURAL GROUP, INC.
Br
TITLE
Print Name Print Name
APPROVED AS TO
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SCHEDULE A-12
1. SCOPE OF WORK AND SERVICES REQUIRED
Exhibit"A"of the Agreement, entitled "Scope of Services", is amended as follows and attached
as Schedule A-12.
Additional Services - Remediation Special Inspection Services:
This Amendment consists of additional services for remediation special inspection services
required for the structural engineer to oversee the structural spalling repairs of the building
Since the project entails the restoration of a historical structure,the project has encountered an
inordinate amount of structural spalling repairs to the column, joists, beams, and slabs of the
existing building. These types of repairs would only be required for restoration work, are not
considered standard in the construction of a building, and are above and beyond the services
that would typically be required as part of a special structural inspections scope Accordingly,
this added scope requires additional services for the additional inspections associated with
oversight of these repairs
The Subconsultant Structural Engineer shall provide remediation special inspection services
during the repairs of the structural spalling to be conducted by the Contractor. The scope of
services will consist of site visits to inspect and direct the Contractor on the extent of the work to
be performed, coordination with the City,the Contractor,and the Architect;and inspection of all
spalling repairs to the building including but not limited to the joist, columns, beams, and slabs.
The Subconsultant shall provide information and documentation as required by the City to
approve payment application and change order request by the Contractor as support
documentation, provide sign-off on all repairs conducted by the Contractor, and conduct the
inspection in order to provide the City with the Certificate of Compliance at the completion of the
project as required by the City of Miami Beach Building Department.
2. TIME OF COMPLETION
Services authorized by this Amendment shall be conducted an hourly basis throughout the
duration of the structural spalling repairs conducted by the Contractor
3. PAYMENT AND COMPENSATION
The scope of services described in this Amendment No 12 shall be performed for a not-to-
exceed amount of$16,600 Invoicing shall be as referenced in the original agreement.
Compensation.
Original Agreement $78,000 00
Amendment No 1 $318,020.00
Amendment No. 2 $117,000 00
Amendment No. 3 $192,000.00
Amendment No 4 $24,500.00
Amendment No 5 $24,500.00
Amendment No. 6 $24,446 70
Amendment No. 7 $40,000.00
Amendment No. 8 $183,000 00
Amendment No 9 $11,480 00
Amendment No 10 $10,000 00
Amendment No. 11 $2,760.00
Amendment No. 12 $16,600.00
Total Revised Agreement $1,042,306.70
ell MIAMBEACH
Authorization for A/E Additional Services
A/E Firm. S / j; AA' ; a l V/e-A.L �� .. i
A/E Pnncipal/Partner j Ct.. I prs-AJ I I -/u-1e' 2°1/
Name ir a e Date jiA
Project Title: 't 14c Si71-T a/6 if_z
Project Number: Additional Service Number
Cause (Check All That Apply):
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❑ CONTRACTOR REQUEST --;7-- -' 73
❑ d TILITY COMPANY/PUBLIC AGENCY .-J e c m
OWNER REQUEST a:---_ N 0
❑ CITY CONCURRENCY -_..t.. — '
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❑ OWNER DELAY/CONTRACTOR DELAY L+c --- •:
❑ UNFORSEEN "' ..,-;' I'+
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Contract Reference.
Reason for Service. (Back-up attached):
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Descnption Services:
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Scheduled Start Date- 4 V&rt&ei!Zo(p Scheduled Completion Date. 0-744/t;Ot-g.y/-24/Z
Scheduled Construction Cost: $ Cost of Services- $ /l ‘c9.-rD,.rn
Meted. of payment: Funding • cct#.
P/A ng: P.0.v er•
∎a�,im .E4:•! Ola 21 I
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t Coord .. ir, Capital Improvement Projects . 'rod l•V.'o Tina .r, Ca. tal Improvement
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Assistant ■it tor, Capital Improvement Projects Director, Mpital Improvement Projects
Budget" ffice
DE LOS REYES ENGINEERING, INC.
CONSUL=TING STRUCTURAL ENGINEERS 8726 N,W 26th STREET STJIMgS I&2
HECTOR DE LOS REYES, Y.E. MIAMI,FLORIDA 33172
ht f eirificate cr 33 1 1 2 TEL.305-477 826
FAX 305-477-88I 4
May 24th, 2011
Mr Todd Tragash, AIA
STA Architectural Group
3526 North Miami Avenue
Miami, FL 33127
RE: FIRE STATION NO.2
Miami Beach, Florida
Structural Inspection Services Breakdown of Fees
Dear Todd:
Regarding the breakdown of inspections for structural remedial work versus new construction, we
have reviewed all of the inspection reports (up to May 4th)and according to the records, out of the
146 hours of inspections performed, 88 hours were for inspections of remedial work and 58
hours were for inspections of new construction. Basically, 60%of the inspection hours invoiced
have been for remedial work, and 40%for new construction. A total of Fourteen Thousand Six
Hundred Dollars ($14,600 00) has been invoiced thought May 4th, 2011 The breakdown of the
invoiced amount for inspections for new construction versus remedial work is as follows
$5,800 00 New construction
$8,800.00 Remedial work
Our original fee proposal for inspection services included an estimated (not a not to exceed) fee
for structural inspections for new construction of Ten Thousand Dollars($10,000 00). Up to May
4'h, 2011, we have invoiced Five Thousand Eight Hundred Dollars ($5,800.00) for inspection
services for the new construction. There is still Four Thousand Two Hundred Dollars
($4,200 00)of the estimated fee remaining for inspections of new construction.
The structural<tins ections'
p :performed°�for:=remedial��-w r � Y otal°Eglit
+������ �.:, �3.. -� � o k�=(ttiiougli�ltila 4 q,,20`l�:l$ t
rThousandrtEight=Hundredi 1
m �l�larsq($8;800`0.0)=w- Based;on*:t1ie�;emailfrom�Janette��F:;.ernandezx
r = ,." �'> t' ` x--:. :xw2?:� c?��, 1��.s.ataa..�:r� r t' :.. :� r,.r
Arencibia,on Mays,9 , 2011.,theremedial work is scheduled to_continueuthrou,��.,'October 201}1i
Trlisr"__er ai_i'a ; i •.a ' yam . �r
_ lso,-states that the contt actor will.-be°_reguestingoneY inspection-n"er week,=to°insect
�a ;sC-r s `%;: �•-�r f'".-�.,.. �y,,.: pay-..,-
rem_edial work a There;are
», ,�.., .'eksYfrom�May�4,�;Lo�.:October�=3-L`:,:201�1Takiiig t�hisTintoaccoiirit�
and:;assuming. that«each weekly'ins-ection' is:$three-hours','long-maximu`°c tl e{`;remainin fi
insp ions°wouldtoo l Sve i;Th usandt Eig- _ �D Ors.;( , figure a dedd
lit uridred'po $7;800 00) This; egad
t_to :the:amount,„already invoiced' for 'remedial: work; ($8,80q Q0. totals^` x
.r:S� - -. .. .ti.._-,......° '., t�.�..�)'�, . SiXteenThOUSanda�Sixa�,
Hundred Dollars($.16 60x0.00)`
STA Architectural Group
Firestation No.2
Structural Inspection Services
Breakdown of Fees
Page#2
As per the information presented to me, as stated above, and the inspections performed through
May 4th, 2011, I respectfully request Sixteen Thousand Six Hundred Dollars ($16,600 00) to
perform remedial work special inspections through October 31st, 2011. This figure, is only an
estimate, based on the information provided, and is not a not to exceed fee. The actual cost of
inspection services depends on the contractor, and how he breaks down his construction cycle.
Note.
This fee proposal does not include any other structural service except for structural inspection
services.
General Conditions.
1 Inspections must be requested twenty-four hours in advance. We will always try our best to
accommodate the specific time requested, however, inspections will be scheduled on a first call-first
serve basis.
It is the contractor's responsibility to cancel scheduled inspections if weather does not permit
inspection, or job to be inspected is not ready for inspection. Once our inspector is on his way to the
job site we must bill for the first hour of inspection.
3 In order for our office to provide the Certificate of Compliance, at completion of the project, all
required inspections must be scheduled and approved by our inspectors.
4 Additional fees will apply if more than one/three hour inspection is requested weekly
5 Additional fees will apply if the weekly inspection exceeds the three hour maximum inspection
period considered.
6 If construction period exceeds the estimated completion date additional costs will apply
7 Onsite parking must be provided for inspector If parking is not provided, then parking expenses will
be considered a reimbursable expense, to be reimbursed to us in full.
8 The estimated fee quoted excludes inspection services requested to be performed on Saturday,
Sunday, or holidays.
If you should have any questions regarding this matter, please do not hesitate to contact me.
Sincerely,
DE LOS REYES ENGINEERING, INC.
�f ectar De'Lo- Reyes
Hector De Los Reyes, P.E
President