2011-27791 Reso RESOLUTION NO. 2011-27791
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A PRE-CONSTRUCTION
SERVICES AGREEMENT WITH QGS DEVELOPMENT INC, IN AN
AMOUNT NOT TO EXCEED $37,500.00, FOR PRE-CONSTRUCTION
SERVICES FOR THE CONSTRUCTION OF THE PAR 3 GOLF COURSE,
PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 41-10/11 FOR A
CONSTRUCTION MANAGER AT RISK TO PROVIDE PRE-
CONSTRUCTION SERVICES AND CONSTRUCTION PHASE SERVICES
VIA GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR THE
PAR 3 GOLF COURSE PROJECT; AND, UPON COMPLETION OF PRE-
CONSTRUCTION SERVICES, AUTHORIZING THE CITY MANAGER TO
ENTER INTO NEGOTIATIONS FOR A GUARANTEED MAXIMUM PRICE
(GMP) AMENDMENT (FOR CONSTRUCTION SERVICES); FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A GMP
AMENDMENT TO THE AGREEMENT WITH QGS DEVELOPMENT INC.,
SUBJECT TO AND CONTINGENT UPON THE CITY COMMISSION'S
APPROVAL OF THE GMP; WITH PREVIOUSLY APPROPRIATED
FUNDING FROM FUND 388 — SP POST RDA CDT AND MUNICIPAL
RESORT TAX.
WHEREAS, on June 1, 2011, the Mayor and City Commission adopted Resolution No
2011-27677, approving the Par-3 Golf Course Project Master Plan, in concept, as per the scope
that had been delineated, with a recommendation by the City Commission that the concept plan
be submitted to the Finance and Citywide Projects Committee for approval prior to finalizing
construction plans for the Project; and
WHEREAS, on July 13, 2011, the City Commission approved the issuance of Request
For Qualifications No. 41-10/11 for a Construction Manager at Risk to Provide Pre-Construction
Services and Construction Phase Services Via a Guaranteed Maximum Price (GMP)
Amendment for the Par. 3 Golf Course Project (the RFQ); and
WHEREAS, on October 19, 2011, the Mayor and the City Commission adopted
Resolution No. 2011-27784, accepting the Par 3 Project layout and recommendation of the City
Manager, pursuant to the RFQ, and authorized the Administration to enter into negotiations with
the top ranked firm, QGS Development, Inc; and
WHEREAS, the scope of work for this Project consists of all materials, labor, equipment,
supervision, mobilization, overhead and profit required to re-develop the City's Par-3 Golf
Course, and ancillary support facilities such as a pump house, restrooms, storage area, tennis
courts, splash pad and tot lot, 9 parking spaces, jogging path, sidewalks, irrigation, flowering
tree groves, new retention lakes, grow-in activity, and landscaping, and
WHEREAS, the Project is bounded by Prairie Avenue on the west; West 28th Street on
the north; Pine Tree Drive on the east; and Miami Beach Senior High School, the Public Works
Yard and the Hebrew Academy on the south; and
WHEREAS, the City's latest estimate of probable cost for the Project, including the Par-
3 Golf Course and all related facilities and scope, is $2,900,000; and
WHEREAS, the Pre-Construction Services include the following design review,
constructability and value engineering of 100% construction documents, for a fee of $6,750;
review of onsite and offsite conditions, for a fee of $3,500; cost estimating and cost controls for
a fee of$9,750; scheduling, for a fee of$2,500; bidding (GMP Submittal and Negotiations), for a
fee of $7,500; E-Builder license (two (2) licenses at $1,200 per license) for a fee of $2,400; tree
root/ pruning, for a fee of$2,600; and a contingency of$2,500, and
WHEREAS, the Administration recommends approval of the negotiated Pre—
Construction Service fee, in the total amount of$37,500, with QGS Development, Inc, and
WHEREAS, upon completion of the Pre-Construction Services, the Administration
further recommends that the City Manager be authorized to enter into negotiation with QGS
Development, Inc., for a GMP Amendment (for Construction Phase Services), and further
authorize the Mayor and the City Clerk to execute, the Amendment; provided that the City
Commission has first approved the negotiated Guaranteed Maximum Price (GMP)
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City Commission of the
City of Miami Beach hereby approve and authorize the Mayor and the City Clerk to execute a
Pre- Construction Services Agreement with QGS Development Inc., in an amount not to exceed
$37,500.00, for Pre-Construction Services for the Construction of the Par-3 Golf Course,
Pursuant to Request for Qualifications No 41-10/11 for a Construction Manager at Risk to
provide Pre-Construction Services and Construction Phase Services via Guaranteed
Maximum Price (GMP) Amendment for the Par 3 Golf Course Project; and, upon completion
of the Pre-Construction Services, authorizing the City Manager to enter into negotiations for
a Guaranteed Maximum Price (GMP) Amendment (for the Construction Services); further
authorizing the Mayor and the City Clerk to execute the GMP Amendment with QGS
Development, Inc., subject to and contingent upon the City Commission's approval of the
GMP; with previously appropriated funding from Fund 388-SP POST RDA CDT and
Municipal Resort Tax.
PASSED AND ADOPTED THIS i' DAY OF A'c,mk'c2011.
1Bymi',I%,,,,
ATTEST: �P.. ...........-904*
13./ `:ti
124 (. w1, fait. INCORP ORATED' ' s /
Robert Parcher, City Clerk H26, Matti Herrera Bower, Mayor
APPROVED AS TO
FORM & LANGUAGE
TAAGENDA\2011\12-14-11\Par3\Pre-Construction service for CMR-QGS-RESO.docx &FOR EXECUTION
Attorn-,q►, Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach,Florida,approving and authorizing the Mayor and City
Clerk to execute a Pre-Construction Services Agreement with QGS Development Inc.,in an amount not to exceed$37,500,for Pre-
construction Services for the construction of the Par 3 Golf Course, pursuant to Request For Qualifications No. 41-10/11, for a
Construction Manager at Risk to Provide Pre-Construction Services and Construction Phase Services via Guaranteed Maximum
Price(GMP)Amendment for the Par 3 Golf Course Project;and,upon completion of the Pre-Construction Services,authorizing the
City Manager to enter into negotiations for a Guaranteed Maximum Price(GMP)for Construction Services;further approving and
Authorizing the Mayor and the City Clerk,to execute a GMP Amendment to the agreement with QGS Development Inc.,subjectto
and contingent upon the City Commission's approval of the GMP; with previously appropriated funding from fund 388-SP POST
RDA CDT and Municipal Resort Tax.
Key Intended Outcome Supported:
Ensure well designed quality capital projects.
Supporting Data (Surveys, Environmental Scan, Etc.):
Issue:
Shall the Mayor and the City Commission Adopt the Resolution?
Item Summary/Recommendation:
The scope of the work for this project consist of all materials, labor, equipment, supervision, mobilization, overhead and profit
required to redevelop the City's nine-hole Par-3 golf course, and ancillary support facilities such as a pump house, restrooms,
storage area,and tennis courts,splash pad,tot lot,9 parking spaces,jogging path,sidewalks,irrigation,flowering tree groves,new
retention lakes,grow-in activity and landscaping.
The Construction Manager at Risk(CMR)Scope of Services shall include,without limitation,all of the Pre-Construction Services set
forth below and, upon approval by the City of the Guaranteed Maximum Price (GMP) and as contemplated in any GMP
Amendment(s),all of the Construction Services required to complete the Work in strict accordance with the Contract Documents,and
to deliver the Project to the City at or below the GMP and within the Contract time. The CMR shall review/ prepare project
requirements,existing on-site and off-site development,surveys and preliminary budget,and make recommendations to the City for
revisions, preliminary project schedule in accordance with the Contract Documents and in coordination with the City and the
Architect/Engineer,identifying all phases,critical path activities,and critical duties of each of the Project team members.The CMR
shall review the permitted set of plans and advise the City and the Architect/Engineer regarding the constructability of the design and
of any errors,omissions,or conflicts it discovers. The CMR shall prepare an outline of proposed bid packages and detailed cost
estimates,and advise the City regarding trends in the construction and labor markets that may affect the price or schedule of the
Project;and attend all Project related meetings.Preconstruction Services shall be provided,and the City shall compensate the CMR
for such services,based upon a fixed fee.At the conclusion of the Preconstruction Services Phase,the CMR shall provide the City a
proposal for a GMP Amendment for Construction Phase services and,without assuming the duties of the Architect/Engineer,warrant
to the City that the plans,specifications and other Contract Documents are consistent,practical,feasible and constructible,and that
the Project is constructible within the contract time. The Pre-Construction Services fee negotiated with QGS Development
Construction Company includes the following services:
Design Review,Constructability and V/E of 100%CD's: $ 6,750
Review of Onsite and Offsite Conditions: $ 3,500
Cost Estimating and Cost Controls: $ 9,750
Scheduling: $ 2,500
Bidding(GMP Submittal and Negotiations): $ 7,500
E-Builder License(two(2)licenses at$1,200 per license): $ 2,400
Tree/Root Pruning: $ 2,600
Contingency: $ 2,500
Total Pre-Construction Services Fee: $37,500
The City's latest construction budget for the project, including the Par 3 Golf Course, related facilities and tennis courts, is
approximately$3,000,000.
Advisory Board Recommendation:
N/A
Financial Information.
Source of „,, Amount , Account , Approved
Funds: 1 $37,500 388-2627-069357-SP POST RDA CDT
and Municipal Resort Tax
OBPI Total. $37,500
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Fernando Vazquez -4.6135
Sign-Offs: Dep • ctor - Assistant 'C ana er City Manager
FV DB ►�Y/� JMG
T\AGENDA\2011115ecl4 2011\ ar3\Pre-construction Service fo R-QGS-Summary.doc
effa ArA Iv\IAIvU BEACH AGENDA ITEM C E
DATE I2-If{-I�
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO• Mayor Matti Herrera Bower and Members of the City Commission
FROM. Jorge M Gonzalez, City Manager
DATE December 14, 2011
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A PRE-CONSTRUCTION SERVICES AGREEMENT
WITH QGS DEVELOPMENT INC., IN AN AMOUNT NOT TO EXCEED
$37,500.00, FOR PRE-CONSTRUCTION SERVICES FOR THE CONSTRUCTION
OF THE PAR 3 GOLF COURSE, PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 41-10/11 FOR A CONSTRUCTION MANAGER AT RISK
TO PROVIDE PRE-CONSTRUCTION SERVICES AND CONSTRUCTION PHASE
SERVICES VIA GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR
THE PAR 3 GOLF COURSE PROJECT; AND, UPON COMPLETION OF PRE-
CONSTRUCTION SERVICES, AUTHORIZING THE CITY MANAGER TO ENTER
INTO NEGOTIATIONS FOR A GUARANTEED MAXIMUM PRICE (GMP) FOR
CONSTRUCTION SERVICES; FURTHER APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A GMP AMENDMENT TO THE
AGREEMENT WITH QGS DEVELOPMENT INC., SUBJECT TO AND
CONTINGENT UPON THE CITY COMMISSION'S APPROVAL OF THE GMP;
WITH PREVIOUSLY APPROPRIATED FUNDING FROM FUND 388 — SP POST
RDA CDT AND MUNICIPAL RESORT TAX.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution,
FUNDING
Funding is available from the previously appropriated funding from the Par 3 Golf Course project
Construction fund 388- SP POST RDA CDT and Municipal Resort Tax Eligible in account
number 388-2627-0069357.
BACKGROUND AND ANALYSIS
On June 1, 2011, the Mayor and City Commission adopted Resolution No 2011-27677 formally
approving the Par-3 project Master Plan in concept as per the scope that had been delineated,
with a recommendation by the City Commission that the concept plan be submitted to the
Finance and Citywide Projects Committee for approval prior to finalizing construction plans for
the project. The Administration has taken into consideration the concerns expressed by the
Bayshore Homeowner's Association, the Bayshore residents, and the Commission regarding
the preservation of the Par-3 green space, and will be working with the design consultants to
Commission Memorandum—Pre-Construction for CMR-QGS for the Par 3 Golf Course Project
December 14, 2011
Page 2 of 3
, provide a plan that incorporates the elements in the scope of services in a manner which
maximizes the green space to the degree that is feasible and acceptable
On July 13, 2011, the City Commission approved the issuance of an RFQ No 41-10/11 for a
Construction Manager at Risk Firm to Provide Pre-Construction Services and Construction
Phase Services Via a Guaranteed Maximum Price (GMP)Amendment for the Par 3 Golf Course
Project.
On October 19, 2011, the Mayor and the City Commission adopted Resolution No.2011-27784
accepting the Par 3 layout and recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) 41-10/11, for a Construction Manager at Risk firm to provide Pre-
construction services and construction phase services via a Guaranteed Maximum Price (GMP)
amendment for the Par 3, new construction and remodeling project; and authorizing the
administration to enter into negotiations with the top Ranked firm, QGS Development, Inc
One of the most important distinctions between the CMR project approach and the Design-Bid-
Build approach is that the CMR is selected based on the CMR firm's qualifications. The CMR
approach will give the City the added value of having a qualified contractor evaluate the project
documents for any inconsistencies, errors and omissions between the various design disciplines
and constructability of the project.
SCOPE OF WORK
The scope of the work for this project consist of all materials, labor, equipment, supervision,
mobilization, overhead and profit required to redevelop the City's nine-hole Par-3 golf course,
and ancillary support facilities such as a pump house, restrooms, storage area, and tennis
courts, splash pad, tot lot, 9 parking spaces, jogging path, sidewalks, irrigation, flowering tree
groves, new retention lakes, grow-in activity and landscaping. The Par-3 is bounded by Prairie
Avenue on the west, West 28`h Street on the north, Pine Tree Drive on the east, and Miami
Beach Senior High School, the Public Works Yard and the Hebrew Academy on the south.
The Construction Manager at Risk (CMR) Scope of Services shall include, without limitation, all
of the Preconstruction Services set forth below and, upon approval by the City of the
Guaranteed Maximum Price (GMP) and as contemplated in any GMP Amendment(s), all of the
Construction Services required to complete the Work in strict accordance with the Contract
Documents, and to deliver the Project to the City at or below the GMP and within the Contract
time.
The CMR shall review project requirements, existing on-site and off-site development, surveys
and preliminary budget, and make recommendations to the City for revisions The CMR shall
prepare a preliminary project schedule in accordance with the Contract Documents and in
coordination with the City and the Architect/Engineer, identifying all phases, critical path
activities, and critical duties of each of the Project team members
The CMR shall review the permitted set of plans and advise the City and the Architect/Engineer
regarding the constructability of the design and of any errors, omissions, or conflicts it discovers
t3
The CMR shall prepare an outline of proposed bid packages and detailed cost estimates, and
advise the City regarding trends in the construction and labor markets that may affect the price
or schedule of the Project.
The CMR shall attend all Project related meetings. The CMR's Preconstruction Services shall
be provided, and the City shall compensate the CMR for such services, based upon a fixed fee.
Commission Memorandum—Pre-Construction for CMR-QGS for the Par 3 Golf Course Project
December 14, 2011
Page 3 of 3
At the conclusion of the Preconstruction Services Phase, the CMR shall provide the City a
proposal for a negotiated GMP Amendment for Construction Phase services and, without
assuming the duties of the Architect/Engineer, warrant to the City that the plans, specifications
and other Contract Documents are consistent, practical, feasible and constructible, and that the
Project is constructible within the contract time
The City's latest construction budget for the project, including the Par 3 Golf Course, related
facilities and tennis courts, is approximately $3,000,000
The Pre-Construction Services fee (See Attachment 1) negotiated with QGS Development
Construction Company includes the following services
Design Review, Constructability and V/E of 100% CD's $ 6,750
Review of Onsite and Offsite Conditions $ 3,500
Cost Estimating and Cost Controls $ 9,750
Scheduling $ 2,500
Bidding (GMP Submittal and Negotiations) $ 7,500
E-Builder License (two (2) licenses at $1,200 per license) $ 2,400
Tree/ Root Pruning $ 2,600
Contingency: $ 2,500
Total Pre-Construction Services Fee: $37,500
The schedule for this project is as follows
Pre-construction Services begin January 13, 2012
Commission award of GMP. July 18, 2012
Project - Construction Complete May 20, 2013
Project- Grow in complete* August 19, 2013
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
resolution, which recommends the acceptance to execute Pre-Construction Service Agreement
with QGS Development Inc., in an amount not to exceed $37,500 00 for Pre-Construction
Services for the construction of the Par 3 Golf Course, pursuant to request for Qualifications No
41-10/11 for a Construction Manager at Risk to provide Pre-Construction Services and
Construction Phase Services via Guaranteed Maximum Price (GMP) Amendment for the Par 3
Golf Course Project; and upon completion of the Pre-Construction Services, Authorizing the City
Manager to enter into negotiations for a Guaranteed Maximum Price (GMP) for Construction
services, further approving and authorizing the Mayor and City Clerk to Execute a GMP
Amendment to the Agreement with QGS Development, Inc. subject to and contingent upon the
City Commission's approval of the GMP; with previously appropriated funding from Fund 388 —
SP POST RDA CDT and Municipal Resort Tax.
Attachment 1 QGS Pre-Construction Services Fee Breakdown
DB\FV\DM\JC\HC
T\AGENDA\2011\12-14-11\Par 3-QGS Pre-Ccon Sery\PAR 3 QGS precon Memo-Dec 2011 mtg.docx
ATTACHMENT NO. 1
QGS Pre-Construction Services Fee Breakdown
MIAMI BEACH PAR 3 _
4.7 PAYMENT BREAKDOWN
PRECONSTRUCTION SERVICES
1. Design Review, Constructability&Value Engineering $6,750.00
2. Review of On-Site&Off-site Conditions $3,500.00
3. Cost Estimating&Cost Controls $9,750 00
4. Scheduling $2,500.00
5. Bidding (GMP Submittal & Negotiations) $7,500 00
6. E-Builder License $2,400 00
7. Contingency $2,500.00
8.Tree Root Pruning/Trimming $2,600.00
TOTAL PRE-CONSTRUCTION SERVICES FEE $37,500.00
1 Revised 11/16/11 JG
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www miamibeachfl.gov
COMMISSION MEMORANDUM
TO. Mayor Matti Herrera Bower and Members of the City Commission
FROM. Jorge M Gonzalez, City Manag r
DATE December 14, 2011
SUBJECT SUPPLEMENTAL MATERIAL F EM #C7E APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A PRE-CONSTRUCTION SERVICES
AGREEMENT WITH QGS DEVELOPMENT INC., IN AN AMOUNT NOT TO EXCEED
$37,500.00, FOR PRE-CONSTRUCTION SERVICES FOR THE CONSTRUCTION OF
THE PAR 3 GOLF COURSE.
CIPOC RECOMMENDATIONS
The Committee recommends that prior to negotiating the Guaranteed Maximum Price (GMP)
the City hire a cost consultant, to evaluate the GMP arrived at through the pre-construction
services This consultant preferably should have experience in golf course construction, and
should evaluate prices with other comparable golf courses in other municipalities
DB\FV\DM\HC/shl
T\AGENDA\2011\12-14-11\Par 3-QGS Pre-Ccon Sery\PAR 3 QGS precon CIPOC Supplemental-Dec 2011 mtg.docx
Agenda Item C7E.
Date /4-1q--//