2011-27798 Reso RESOLUTION NO. 2011-27798
A RESOLUTION AUTHORIZING AND APPROVING A MONTH-TO-
MONTH EXTENSION OF THE PROFESSIONAL SERVICES
AGREEMENT WITH DAVID SANTISTEBAN, PH.D. TO DEVELOP,
VALIDATE,ADMINISTER,SCORE, REPORT AND REVIEW TESTING
PROGRAMS TO DETERMINE QUALIFIED APPLICANTS FOR POLICE
AND FIRE ENTRY-LEVEL AND CLASSIFIED PROMOTIONS; SAID
EXTENSION COMMENCING ON DECEMBER 30, 2011, AND
EXPIRING NO LATER THAN JUNE 30, 2012, OR UNTIL SUCH TIME
AS A NEW AGREEMENT IS EXECUTED PURSUANT TO REQUEST
FOR PROPOSALS (RFP) NO. 34-10/11, WHICHEVER IS EARLIER.
WHEREAS, the Mayor and City Commission, at its May 11, 2011 meeting, authorized the
Administration to issue an RFP to provide testing services for Police and Fire entry-level positions
and classified promotional classifications; and/or to provide consulting services to develop job
analysis, entry level and promotional tests,scoring, and test requirements for sworn and non-sworn
positions; and
WHEREAS, RFP No. 34-10/11 was issued on May 25, 2011, resulting in the receipt of
proposals from five (5)firms or individuals; and
WHEREAS, an Evaluation Committee appointed by the City Manager convened on
September 12, 2011, and recommended David Santisteban, Ph.D., the incumbent, as the top
proposer, and Industrial/Organizational Solutions, Inc. (I/O Solutions) as the second-ranked
proposer; and
WHEREAS, the City's current agreement with David Santisteban Ph.D. for these same
services, expired on December 6, 2011, with no further options for renewal; and
WHEREAS, the Administration continues to exercise its due diligence in reviewing the
proposals to determine the most economic solution for the City's testing and consulting services;
and
WHEREAS,there is a need to develop,validate,administer,and score the Fire Captain and
Fire Lieutenant promotional examinations,which are required to be conducted every three(3)years
pursuant to the Collective Bargaining Agreement (CBA) with IAFF Local 1510; and
WHEREAS,the CBA further requires the City to begin the Fire promotional process no later
than nine(9)months prior to the expiration of the promotional lists, and the current promotional lists
expire on October 21,2012 (requiring the City to commence the promotional process by January 21,
2012); and
WHEREAS, the written exams have been scheduled for March 6, 2011, followed by the
Behavioral Assessment Phase on May 22 and 23, 2012; and
WHEREAS, due to the short test development and validation window, as well as the
complexity and voluminous nature of the reading materials to be reviewed by the test developer,the
Administration deems it in the best interest of the City to allow Dr. Santisteban to undertake the
2012 Fire promotional examinations based on his knowledge of the City's Fire promotional
procedures and his familiarity with the reading materials; and
WHEREAS, the Administration deems it is in the best interest of the City to extend the
current agreement with David Santisteban, Ph.D., on a month-to-month basis for a period not to
exceed six (6) months, and expiring no later than June 30, 2012, or until such time as a new
Agreement is executed pursuant to RFP No. 34-10/11, whichever occurs first.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission, upon
recommendation of the Administration, hereby authorize and approve a month-to-month extension
of the Professional Services Agreement with David Santisteban, Ph.D. to develop, validate,
administer, score, report and review testing programs to determine qualified applicants for Police
and Fire entry-level and classified promotions; said extension commencing on December 30,2011,
and expiring no later than June 30, 2012, or until such time as a new agreement is executed
pursuant to Request for Proposals (RFP) No. 34-10/11, whichever is earlier.
PASSED and ADOPTED this 14th day of December, 2011.
1 at Herrera Bower, Mayor
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T:\AGENDA\2011\12-14-11\Testing Services Month to Month-Resolution.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing A Month-To-Month Extension, Not To Exceed Six (6) Months, Expiring No Later Than
June 30, 2012, Of The Professional Services Agreement With David Santisteban, Ph.D., In Order To Develop,
Validate, Administer, Score, Report And Review Promotional Exams For Fire Captain And Fire Lieutenant.
Key Intended Outcome Supported:
Control costs of payroll, including salary and fringes; minimize taxes; and ensure expenditure trends are
sustainable over the long term.
Supporting Data (Surveys, Environmental Scan, etc.): In the 2009 Community Satisfaction Survey, among
the four (4) areas of customer service measured, 85.5% of respondents agreed that "The employees that
assisted me were courteous and professional."
Issue:
Should the Commission approve the authorization a month-to-month extension of the Professional Services
Agreement with David Santisteban, Ph.D.?
Item Summary/Recommendation:
The Mayor and City Commission at its May 11, 2011 meeting authorized the Administration to issue an RFP to
provide testing services for Police and Fire entry-level positions and classified promotional classifications; and/or
to provide consulting services to develop job analysis, entry level and promotional tests, scoring, and test
requirements for sworn and non-sworn positions.
RFP No. 34-10/11 was issued on May 25, 2011, resulting in the receipt of proposals from the five (5) firms or
individuals. The selection committee convened on September 12, 2011, and selected David Santisteban, Ph.D.,
the incumbent, as the top proposer and Industrial/Organizational Solutions, Inc. (I/O Solutions) as the second-
ranked proposer.
The Administration continues to exercise its due diligence in reviewing the proposals to determine the most
economic solution for the City's testing and consulting services. The Administration believes it is in the best
interest of the City to extend the current Agreement with David Santisteban, Ph.D. on a month-to-month basis
for a period not to exceed six (6) months, or until such time as a new Agreement is executed pursuant to RFP
No. 34-10/11. During the proposed extension period, Dr. Santisteban will be tasked with developing, validating,
administering, and scoring, the Fire Captain and Fire Lieutenant promotional examinations, which are required
to be conducted every three (3) years pursuant to the Collective Bargaining Agreement (CBA) with IAFF Local
1510. The CBA further requires the City to begin the Fire promotional process no later than nine (9) months prior
to the expiration of the promotional lists. The current promotional lists expire on October 21, 2012, requiring the
City to commence the promotional process by January 21, 2012. The written exams have been scheduled for
March 6, 2011, followed by the Behavioral Assessment Phase on May 22 and 23, 2012. Due to the short test
development and validation window, as well as the complexity and voluminous nature of the reading materials to
be reviewed by the test developer, the Administration deems it in the best interest of the City to allow Dr.
Santisteban to undertake the 2012 Fire promotional examinations based on his knowledge of the City's Fire
promotional procedures and his familiarity with the reading materials.
Advisory Board Recommendation:
None
Financial Information:
Source of Amount Account
Funds: 1 An amount not to exceed $60,000 Fire Department Training and Command
Account No. 011-1210-000312.
OBPI Total An amount not to exceed $60,000
Financial Impact Summ
City Clerk's Office L isl tive Tracking:
Gus Lopez, Ext. 6641
Sign-Offs:
D artment Director Assistan City Manager City Manager
RI
r HF JMG
MIAMIBEACH AGENDA ITEM DATE /2'/y 1/
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO Mayor Matti Herrera Bower and Members of the Cit ommission
FROM: Jorge M. Gonzalez, City Manager
DATE December 14, 2011
SUBJECT. A RESOLUTION AUTHORIZING AND APPROVING A MONTH-TO-MONTH
EXTENSION OF THE PROFESSIONAL SERVICES AGREEMENT WITH
DAVID SANTISTEBAN, PH.D. TO DEVELOP, VALIDATE, ADMINISTER,
SCORE, REPORT AND REVIEW TESTING PROGRAMS TO DETERMINE
QUALIFIED APPLICANTS FOR POLICE AND FIRE ENTRY-LEVEL AND
CLASSIFIED PROMOTIONS; SAID EXTENSION IS NOT TO EXCEED SIX (6)
MONTHS, EXPIRING NO LATER THAN JUNE 30, 2012, OR UNTIL SUCH
TIME AS A NEW AGREEMENT IS EXECUTED PURSUANT TO REQUEST
FOR PROPOSALS (RFP) NO. 34-10/11, WHICHEVER OCCURS SOONER.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
An amount not to exceed $60,000 - Funding is available for FY 11/12 from Fire Department
Training and Command Account No. 011-1210-000312.
KEY INTENDED OUTCOMES SUPPORTED
Control costs of payroll, including salary and fringes; minimize taxes; and ensure
expenditure trends are sustainable over the long term.
BACKGROUND
The City has a need to establish an agreement with a qualified provider to develop,
validate, administer, score, report and review testing programs to determine qualified
applicants for police and fire entry-level positions and classified promotional classifications;
and/or to provide consulting services in order to develop job analysis, entry-level and
promotional tests, scoring, minimum requirements for jobs, and background test
requirements for sworn and non-sworn positions. The City had an Agreement with David
Santisteban Ph.D. for these services, which expired on December 6, 2011, with no further
options for renewal. The Mayor and City Commission at its May 11, 2011 meeting
authorized the Administration to issue an RFP to provide such testing and consulting
services.
RFP PROCESS
RFP No. 34-10/11 was issued on May 25, 2011, and the Procurement Division e-mailed, as
well as uploaded the RFP to BidSync.com and BidNet, sending notification to over 75 firms
or individuals. This outreach resulted in the receipt of proposals from the following five (5)
Commission Memorandum
December 14, 2011
Testing Services Month to Month Memo
Page 2 of 2
firms or individuals: Booth Research Group, Inc.; Employment Technologies Corporation;
Ergometrics & Applied Personnel Research, Inc.; Industrial/Organizational Solutions, Inc.
(I/O Solutions, Inc.); and David Santisteban, Ph.D.
The Selection Committee convened on September 12, 2011, and listened to a brief
overview and participated in a question and answer session with each of the five (5)
Proposers. The Selection Committee chose the incumbent, David Santisteban, Ph.D., as
the top-ranked proposer. Dr. Santisteban has been providing testing and consulting service
to the City of Miami Beach for the last 21 years.
Industrial/Organizational Solutions, Inc. (I/O Solutions) was the Committee's second-ranked
proposer. I/O Solutions is a public safety human resources consulting firm that specializes
in personnel selection and the development, validation and administration of police,
corrections and fire service entrance, physical ability and promotional examinations. I/O
Solutions has been providing personnel selection-consulting services since 1997, and is
headquartered in Westchester, Illinois.
CITY MANAGER'S DUE DILIGENCE
The Administration continues to exercise its due diligence in reviewing the proposals to
determine the most economic solution for the City's testing and consulting services.
Therefore, the Administration believes it is in the best interest of the City to extend the
current Agreement with David Santisteban, Ph.D. on a month to month basis for a period
not to exceed six (6) months, expiring no later than June 30, 2012, or until such time as a
new Agreement is executed pursuant to RFP No. 34-10/11.
During the proposed extension period, Dr. Santisteban will be tasked with developing,
validating, administering, and scoring, the Fire Captain and Fire Lieutenant promotional
examinations, which are required to be conducted every three (3) years pursuant to Section
6.13 (a) of the Collective Bargaining Agreement (CBA) with the International Association of
Fire Fighters (Local 1510). This Section of the CBA further requires the City to begin the
Fire promotional process no later than nine (9) months prior to the expiration of the
promotional lists. The current promotional lists for Fire Captain and Fire Lieutenant expire
on October 21, 2012, requiring the City to commence the promotional process by January
21, 2012. The written exams have been scheduled for March 6, 2012, followed by the
Behavioral Assessment Phase (BAP) on May 22 and 23, 2012. Due to the relatively short
test development and validation window, January 2012 through March 2012, as well as the
complexity and voluminous nature of the reading materials to be reviewed by the test
developer, the Administration deems it in the best interest of the City to allow Dr.
Santisteban to undertake the 2012 Fire promotional examinations based on his knowledge
of the City's Fire promotional procedures and his familiarity with the reading materials.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
resolution, authorizing a month to month extension of the Professional Services Agreement
with David Santisteban, Ph.D., in order to develop, validate, administer, score, report and
review promotional exams for Fire Captain and Fire Lieutenant; said extension shall not to
exceed six (6) months, expiring no later than June 30, 2012, or until such time as a new
agreement is executed pursuant to RFP No. 34-10/11, whichever occurs sooner.