2011-27807 Reso RESOLUTION NO. 2011-27807
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OFTHE CITY MANAGER
RELATIVE TO THE RANKING OF PROPOSERS, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 43-10/11 FOR PARKING METER COLLECTION SERVICES
FOR THE CITY'S PARKING SYSTEM; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF STANDARD
PARKING CORPORATION D/B/A SP MUNICIPAL SERVICES, AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-
RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM OF LANIER PARKING SOLUTIONS; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
THE COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS,the current contract for parking meter collection services for the City's Parking
System will expire on January 12, 2012, with no further options to renew; and
WHEREAS, the City's Parking System continues to have a need for meter collection
services for single space meters and multi-space pay stations; and
WHEREAS, the Mayor and City Commission at its July 13, 2011, meeting authorized the
Administration to issue an RFP for Parking Meter Collection Services for the City's Parking System;
and
WHEREAS, RFP No. 43-10/11 was issued on August 8, 2011 and the Procurement
Division e-mailed,as well as uploaded the RFP to BidSync.com and BidNet,sending notifications to
over 35 firms, resulting in the receipt of proposals from Coinmach Corporation; Lanier Parking
Solutions; and Standard Parking Corporation d/b/a SP Municipal Plus; and
WHEREAS,on October 3,2011,the City Manager via Letter to Commission No.247-2011
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
Eric Ostroff, Transportation and Parking Committee;
Elsa Urquiza, Neighborhood Leadership Academy Graduate;
Gabrielle Redfern, Community Activist;
Art Noriega, Executive Director, Miami Parking Authority;
Chuck Adams, Assistant Parking Director;
Alternates:
Del Fruit, Transportation and Parking Committee;
Irene Valines, Neighborhood Leadership Academy Graduate; and
WHEREAS, The Committee convened on November 7, 2011, and was provided with an
overview of the project, information relative to the City's Cone of Silence Ordinance, and recent
changes to the Government in the Sunshine Law, listened to presentations and participated in
question and answer sessions with each of the three (3) proposers; and
WHEREAS, the Committee ranked Standard Parking Corporation d/b/a SP Municipal
Services as the top-ranked firm, and Lanier Parking Solutions as the second-ranked firm; and
WHEREAS, the City Manager concurs with the Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission
hereby accept the recommendation of the City Manager pertaining to the ranking of proposals
pursuant to Request for Proposals(RFP)No.43-10/11 for Parking Meter Collection Services for the
City's Parking System; authorize the Administration to enter into negotiations with the top-ranked
firm Standard Parking Corporation d/b/a SP Municipal Services; and should the Administration not
be able to negotiate with the top-ranked firm, authorize the Administration to negotiate with the
second-ranked firm, Lanier Parking Solutions; further authorizing the Mayor and City Clerk to
execute an agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /Y ► day of Decem6Pr , 2011.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting The City Manager's Recommendation Pertaining To The Ranking Of Firms For
Parking Meter Collection Services, Authorizing The Administration To Enter Into Negotiations, And
Authorizing The Mayor And City Clerk To Execute An Agreement.
Key Intended Outcome Supported:
Maintain or improve traffic flow and improve parking availability.
Supporting Data(Surveys, Environmental Scan,etc.): There had been an overall increase of 9.57%in
total vehicle entries in City facilities between 2004 and 2007,thus maintaining the need for services such as
the collection of parking meters.
Issue:
Shall the Commission Adopt the Resolution?
Item Summary/Recommendation:
The current contract for parking meter collection services for the City's Parking System expires on January
12, 2012,with no further options to renew. The City's Parking System continues to have a need for meter
collections services for single space meters and multi-space pay stations.
The Mayor and City Commission at its July 13, 2011, meeting authorized the Administration to issue an
RFP for Parking Meter Collection Services for the City's Parking System. The term of the Agreement
resulting from this RFP shall be for an initial term of three(3)years,with two(2)one-year renewal options,
at the sole discretion of the City.
RFP No.43-10/11 was issued on August 8,2011 and sent to over 35 firms. Proposals were received from
Coinmach Corporation; Lanier Parking Solutions; and Standard Parking Corporation d/b/a SP Municipal
Plus.
An Evaluation Committee appointed by the City Manager reviewed,listened to presentations,participated in
Q&A with the three (3) Proposers, scored and ranked the proposals. Based on the published evaluation
criteria, the Committee ranked Standard Parking Corporation d/b/a SP Municipal Plus as the top-ranked
firm, and Lanier Parking Solutions as the second-ranked firm.
It is recommended that the Mayor and City Commission adopt the resolution.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: Account #480-0462-000325 Contract Maintenance;
1 $160,000 Parking Operations Fund
Account#480-0463-000325 Contract Maintenance;
2 $160,000 Parking Operations Fund
OBPI Total $320,000
Financial Impact Summary:
City Clerk's Office Legi tive Tracking:
Gus Lopez ext 6641
Sign-Offs:
Deparrt Director Assist.nt City r City Manager
-
SF JGG ` " PDW JMG
T:\AGEN DA\2011\12-14-11\ParkingMeterCollectionSummary.doc
AGENDA ITEM MIAMIBEACH DATE �2'1(l i l
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City ..mmission
FROM: Jorge M. Gonzalez, City Manage
DATE: December 14, 2011
•
SUBJECT: A RESOLUTION OF THE MAYO- D CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER RELATIVE TO THE RANKING OF PROPOSERS,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 43-10/11 FOR
PARKING METER COLLECTION SERVICES FOR THE CITY'S PARKING
SYSTEM; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM OF STANDARD
PARKING CORPORATION D/B/A SP MUNICIPAL SERVICES, AND
SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM
OF LANIER PARKING SOLUTIONS;AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON THE
COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
$160,000 Account#480-0462-000325 Contract Maintenance; Parking Operations Fund
$160,000 Account#480-0463-000325 Contract Maintenance; Parking Operations Fund
$320,000 Total
KEY INTENDED OUTCOME SUPPORTED
Maintain or improve traffic flow and improve parking availability.
ANALYSIS
On July 12, 2006, via Resolution No. 2006-26256, the Mayor and City Commission awarded
Request for Proposal No. 17-05/06, to provide the City's parking System with meter
collection services,to Standard Parking (Standard)as the successful proposer,for an initial
term of three (3) years, with two (2) one year renewal options, at the City's discretion.
On June 3, 2009, the City Commission adopted Resolution No. 2009-27101, which
authorized the issuance of a new RFP for the aforestated services, and also approved a
month to month extension of the existing agreement with Standard, up to January 12,2010.
RFP No. 56-08/09 was issued on August 7, 2009. The Committee convened on December
16, 2009 and unanimously ranked Standard (the existing vendor)as the top-ranked firm,and
Commission Memorandum
Parking Meter Collection Services
December 14, 2011
Page 2 of 5
Lanier Parking Solutions, as the second-ranked firm. Following review of the Committee's
recommendation, the City Manager exercised his own independent due diligence, and
recommended that the Mayor and City Commission reject all proposals since the City would
realize a minimum annual savings of$34,200 by continuing under the existing agreement
with Standard. On January 13, 2010 the City Commission rejected all proposals received
pursuant to RFP No. 56-08/09, and authorized the Administration to formally exercise the
first renewal option under the existing vendor, Standard Parking Corporation's, current
agreement, which option would commence on January 13, 2010 and end on January 12,
2011. The second renewal option was also exercised, therefore the current contract with
Standard expires on January 12, 2012, with no further options to renew.
The City's Parking System continues to have a need for meter collections services for single
space meters and multi-space pay stations.
The Mayor and City Commission at its July 13, 2011, meeting authorized the Administration
to issue an RFP for Parking Meter Collection Services for the City's Parking System.
The term of the Agreement resulting from this RFP shall be for an initial term of three (3)
years, with two (2) one-year renewal options, at the sole discretion of the City.
The successful Proposer shall provide collection services for single space parking meters
and/or multi-space pay stations owned by the City of Miami Beach, located at sites
designated within the City of Miami Beach. The contracted Proposer shall transport all
coins, bills,and/or data collected from single space parking meters and/or multi-spaces pay
stations to any place within the City of Miami Beach deemed acceptable to the Parking
Director, for the purpose of counting, storing, depositing, or any combination thereof.
RFP PROCESS
RFP No. 43-10/11 was issued on August 8, 2011 and the Procurement Division e-mailed,
as well as uploaded the RFP to BidSync.com and BidNet, sending notifications to over 35
firms. A non-mandatory pre-proposal meeting to provide information and respond to
questions from prospective proposers was held on August 18, 2011. On the due date of
September 7, 2011, three (3) proposals were received from the following firms:
• Coinmach Corporation
• Lanier Parking Solutions
• Standard Parking Corporation d/b/a SP Municipal Plus
On October 3,2011, the City Manager via Letter to Commission No. 247-2011 appointed an
Evaluation Committee (the "Committee"), consisting of the following individuals:
Eric Ostroff Transportation and Parking Committee
Elsa Urquiza Neighborhood Leadership Academy Graduate
Gabrielle Redfern Community Activist
Art Noriega Executive Director, Miami Parking Authority
Chuck Adams Assistant Parking Director
Alternates:
Del Fruit Transportation and Parking Committee
Irene Valines Neighborhood Leadership Academy Graduate
Commission Memorandum
Parking Meter Collection Services
December 14, 2011
Page 3 of 5
Due to a conflict in scheduling, Eric Ostroff was replaced by alternate Committee Member,
Del Fruit.
The Committee convened on November 7, 2011, and was provided with an overview of the
project, information relative to the City's Cone of Silence Ordinance, and recent changes to
the Government in the Sunshine Law. Del Fruit was nominated as the chairperson The
Committee listened to presentations and participated in question and answer sessions with
each of the three (3) proposers.
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFP, which was as follows (total possible 100%):
• Proposer's experience and qualifications in providing services requested in the RFP
— 10%
• Quality of proposed Operational Plan — 10%
• Qualifications of key personnel and project team — 10%
• Evidence of financial stability - 10%
• Total Costs made up of collection fee per single space meter and per multi-space
pay station utilizing estimated collections in Section 3, entitled "Number of
Collections" — 50%
• Past performance based on number and quality of Performance Evaluation Surveys
and references— 10%
The Committee discussed each of the proposals and the corresponding presentations,and
proceeded to score and rank them as follows:
Chuck Del Art Gabrielle Elsa Low
Adams Fruit Noriega Redfern Urquiza Aggregate
Totals
Standard 1 (64) 2 (50) 1 (89) 1 (95) 1 (94) 6(1)
Lanier 2(55) 1 (98) 2(87) 2(85) 2 (90) 9(2)
Coinmach 3(50) 3 (38) 3(62) 3 (35) 3 (39) 15(3)
The Committee ranked Standard Parking as the top-ranked firm. Standard has been
performing the collection services for the City for the past ten (10) years, with no major
issues. The firm has a Miami-based management team,and as the incumbent,there would
be no transition period that potentially would occur with contracting with a new provider.
Standard's proposal is fixed for the initial nine (9) months of the contract, with a proposed
increase in rates ranging from 3%to 4% on October 1, 2012 when the revised Living Wage
rates go into effect.
Lanier Parking Solutions was ranked second by the Committee. Lanier has been in business
for over 22 years and provides full service parking, valet, consulting and transportation
Commission Memorandum
Parking Meter Collection Services
December 14, 2011
Page 4 of 5
management services to over 340 properties throughout the United States. Lanier's proposal
includes a fixed fee for the initial three (3) year term of the contract, with a 3% increase in
both year four(4)and year five(5),to stay in line with projected increases in the City's Living
Wage Ordinance.
Coinmach does not have the level experience of either Standard or Lanier, and is not
considered in the same league as these two firms. They have no presence in Florida, and
no municipal experience. The Committee unanimously ranked Coinmach third.
Following is a breakdown of the proposed rates in the RFP submissions:
Standard
Current Contract Lanier CoinMach Standard
Meter Type Est QTY Rates 10/01/2011 PROPOSED PROPOSED PROPOSED
Single Space 200,000 $ 0.749 $ 0.81 $ 0.85 $ 0.89
Multi-Space 20,000 $ 7.49 $ 8.08 $ 8.45 $ 8.90
Single Space $ 149,800.00 $ 162,000.00 $ 170,000.00 $ 178,000.00
Multi-Space $ 149,800.00 $ 161,600.00 $ 169,000.00 $ 178,000.00
TOTAL $ 299,600.00 $ 323,600.00 $ 339,000.00 $ 356,000.00
More than Current $ 24,000.00 $ 39,400.00 $ 56,400.00
More than Lanier $ 15,400.00 $ 32,400.00
More than CoinMach $ 17,000.00
Although Standard's proposed rates are higher,and projected to increase in October 2012,
than those submitted by the second-ranked Lanier, the Committee expressed that since
Standard is the incumbent and has a proven history with the City, they believe Standard to
be a better choice than Lanier.
CITY MANAGER'S DUE DILIGENCE
After reviewing the Evaluation Committee's recommendation and considering the proposal
results, the City Manager exercised his due diligence, and concurs with the Evaluation
Committee's recommendation to award to the number one ranked firm, Standard Parking.
Standard is recommended for the following reasons:
• Annual parking meter collections for the City currently exceed $21M. This is the
parking system's single highest revenue source and also has the most exposure
from security perspective. Standard, the current contractor has provided parking
meter collection services to the City for ten (10) years, without incident.
• The number two ranked firm, Lanier Parking Solutions, has very limited experience
with the collection of multi-space meters and in providing parking meter collection
services for parking systems with the volume of annual collections ($200,000)and
annual revenue generated by the City ($21 M).
• The number three ranked firm, Coinmach, has no experience specific to municipal
parking meter collections.
Commission Memorandum
Parking Meter Collection Services
December 14, 2011
Page 5 of 5
• There would be no start-up, training, and/or transition efforts necessary.
• Standard's management is comprised of former municipal parking administrators
that are familiar with municipal parking operations and challenges related specifically
to parking meter collections and operations.
It should be noted that the Standard's proposed annual cost is$56,400 higher compared to
the existing contract with the City. This is predominantly due to the following factors:
• Capital outlay for three (3) late model (2011) commercial grade vans, including all
required equipment such as steel cages, separate bulk head; vehicle tracking
services; drops safes; etc. Standard is providing a fully equipped fourth (41h)van to
be available during regular vehicle maintenance and/or vehicle down time.
• Increased operational costs, including but not limited to new uniforms and tools.
The Administration will conduct its due diligence during negotiations with Standard to
reconcile and narrow the cost difference between their current rate and proposed rate with
the goal of negotiating an agreement that is in the best interest of the City. If unsuccessful,
the Administration shall negotiate with the second ranked firm, Lanier Paring Solutions.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
resolution,which recommends the acceptance of the ranking of the firms and authorizes the
Administration to enter into negotiations with the top-ranked firm of Standard Parking
Corporation d/b/a SP Municipal Services; and should the Administration not be able to
negotiate with the top-ranked firm, authorizing the Administration to negotiate with the
second-ranked firm of Lanier Parking Solutions; and further authorizing the Mayor and City
Clerk to execute an agreement upon the completion of successful negotiations by the
Administration.
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