2011-27808 Reso RESOLUTION NO. 2011-27808
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR
2012 CITY COMMISSION MEETINGS.
WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer
solicited input regarding the scheduling of one City Commission meeting a month, and
WHEREAS,subsequent to Mayor Dermer's request,the Administration placed this issue on
the February 23, 2005 City Commission Meeting agenda to refer it to the Neighborhood/Community
Affairs Committee for discussion, and
WHEREAS, the Neighborhood/Community Affairs Committee met on March 29, 2005 and
was presented with the idea of having one City Commission meeting a month and an alternate
meeting scheduled the following week, and
WHEREAS, this would allow the City Commission to continue the meeting because of the
lateness of the hour or if a particular item(s) may cause the meeting to run very late,to continue the
item(s) not handled to the following Wednesday; and
WHEREAS, because the same City Commission agenda will be used, no City Commission/
Manager Agenda reviews will be required, and
WHEREAS, it also allows the Mayor and City Commission, and the Administration to reserve
the Wednesday following a City Commission meeting so that scheduling of a continued meeting, if
necessary, does not result in scheduling problems, and
WHEREAS, this new schedule of one Commission meeting a month and an alternate
meeting was implemented in May 2005, and
WHEREAS, pursuant to Section 2.04 of the Miami Beach City Charter,the City Commission
shall meet at such times as may be prescribed by ordinance or resolution, and
WHEREAS, in preparing the recommended meeting dates,the Administration set three(3)
goals. 1) schedule one (1) City Commission meeting and one (1) alternate meeting a month, 2)
schedule City Commission meetings on Wednesdays, and 3) not to schedule City Commission
meetings during the month of August, while the City Commission is in recess, and
WHEREAS, the proposed 2012 calendar calls for eleven (11) regularly scheduled City
Commission meetings, nine (9) alternate meetings, and an additional special budget City
Commission meeting will be scheduled at a later time in September
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby approve
the following dates for the year 2012 City Commission Meetings.
Commission Meetings Alternate Meetings
January 11 (Wednesday) January 18 (Wednesday)
February 8 (Wednesday) February 15 (Wednesday)
March 21 (Wednesday) March 28 (Wednesday)
April 11 (Wednesday) April 18 (Wednesday)
May 9 (Wednesday) May 16 (Wednesday)
June 6 (Wednesday)
July 18 (Wednesday) July 25 (Wednesday)
August- City Commission in recess
September 12 (Wednesday)
October 24 (Wednesday) October 31 (Wednesday)
November 14 (Wednesday) November 21 (Wednesday)
December 12 (Wednesday) December 19 (Wednesday)
PASSED and ADOPTED this 14th day of December, 2011.
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ROBERT E. PARCHER, CITY CLERK
T\AGENDA\2011\12-14-11\2012-Commission.dates-RESO.doc
APPROVED AS TO
FORM&LANGUAGE
&FO' EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution setting the dates for the year 2012 Commission meetings.
Key Intended Outcome Supported:
Supports multiple KIO's.
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the Mayor and City Commission approve the 2012 Commission meeting dates?
Item Summary/Recommendation:
Pursuant to Section 2.04 of the Miami Beach City Charter,"The City Commission shall meet at such times
as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into consideration events such as
the U S Conference of Mayors, Miami-Dade County Days,Art Basel,August recess,September to set the
tentative/final millage and the budget approval process, and if an election year then November for
election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is
difficult to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates,the Administration set three(3)goals: 1)schedule one(1)
Commission meeting and one (1) alternate meeting a month, 2) schedule Commission meetings on
Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City
Commission is in recess.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
4
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Bob Parcher, City Clerk
Sign-Offs:
Department Director Assistant City Manager City Manage
tr
T'AGENDA\2011\12-14-11\2012-commissioner.dates-SUM.doc 01°
MIAMIBEACH AGENDA ITEM a7A
DATE 12-111-1)
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO Mayor Math Herrera Bower and Members of the City Commission
FROM. Jorge M Gonzalez, City Manager
DATE December 14, 2011
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2012 CITY
COMMISSION MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall
meet at such times as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into
consideration events such as the U.S. Conference of Mayors, Miami-Dade County Days,
Art Basel, August recess, September to set the tentative/final millage and the budget
approval process, and if an election year then November for election/runoff election
meetings, and finally Federal and Religious Holidays. Considering the above it is difficult
to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals: 1)
schedule one (1) Commission meeting and one (1) alternate meeting a month; 2)
schedule Commission meetings on Wednesdays, and 3) not to schedule Commission
meetings during the month of August, while the City Commission is in recess.
The Administration met the goals with the following exceptions:
Exception 1 In June, due to Art Basel beginning on June 13, there is no alternate
meeting scheduled
Exception 2: In September, due to Budget Hearings that will be scheduled at a later
time, there is no alternate meeting scheduled.
Note: The Miami Beach Annual Boat Show is scheduled for February 16-20 with move-
in scheduled to start on February 9-15 and move-out scheduled on February 21-
24, which creates significant parking and traffic challenges for the City Hall area.
It is recommended that the City Commission meetings be set as follows.
Commission Meetings Alternate Meetings
January 11 (Wednesday) January 18 (Wednesday)
February 8 (Wednesday) February 15 (Wednesday)
March 21 (Wednesday) March 28 (Wednesday)
April 11 (Wednesday) April 18 (Wednesday)
May 9 (Wednesday) May 16 (Wednesday)
June 6 (Wednesday)
July 18 (Wednesday) July 25 (Wednesday)
August- City Commission in recess
September 12 (Wednesday)
October 24 (Wednesday) October 31 (Wednesday)
November 14 (Wednesday) November 21 (Wednesday)
December 12 (Wednesday) December 19 (Wednesday)
The proposed 2012 calendar calls for 11 regularly scheduled Commission meetings, 9
alternate meetings, and an additional special budget Commission meeting will be
scheduled at a later time in September
In preparing the calendar, City-designated holidays and religious holidays have been
taken into consideration Attachment "A" is a list of City of Miami Beach holidays
Attachment"B" is a list of Jewish holidays
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
proposed City Commission meeting dates and alternate meeting dates for the year
2012.
JMG/REP/Ic
T'AGENDA\2011\12-14-11\2012-Commission.dates-MEMO.doc
Attachment"A"
CITY OF MIAMI BEACH
LEGAL HOLIDAYS 2012
New Year's Day Monday, January 2, 2012
Dr. Martin Luther King, Jr. Day Monday, January 16, 2012
President's Day Monday, February 20, 2012
Memorial Day Monday, May 28, 2012
Independence Day Wednesday, July 4, 2012
Labor Day Monday, September 3, 2012
Veterans Day Monday, November 12, 2012
Thanksgiving Day Thursday, November 22, 2012
Day after Thanksgiving Friday, November 23, 2012
Christmas Tuesday, December 25, 2012
Attachment "B"
JEWISH HOLIDAYS 2012
Fast of Tevet 10 January 5
Tu B'Shevat February 8
Ta'anit Esther March 7
Purim Nightfall of March 7 through nightfall of March 8
(work should be avoided)
Shushan Purim March 9
Passover Sunset of April 6 through nightfall of April 14
(work is permitted only on April 9-12)
Second Passover May 6
Lag B'Omer May 10
Shavuot Sunset of May 26 through nightfall of May 28
(no work permitted)
Fast of the 17th of Tammuz July 8
Fast of Tish'a B'Av Sunset of July 28 through nightfall of July 29
(work should be avoided)
Rosh Hashanah Sunset of September 16 through nightfall of September 18
(no work is permittedl)
Fast of Gedaliah September 19
Yom Kippur Sunset of September 25 through nightfall of
September 26 (no work is permitted)
Sukkot Sunset of September 30 through sunset of October 7
(Work is permitted on October 3-5 only)
Hoshanah Rabbah October 7
Shemini Atzeret Sunset of October 7 through nightfall of October 8
(no work is permitted)
Simchat Torah Nightfall of October 8 through nightfall of October 9
(no work is permitted)
Chanukah Sunset of December 8 through December 16
Fast of Tevet 10 December 23