2012-27832 Reso RESOLUTION NO. 2012-27832
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH CORZO CASTELLA CARBALLO THOMPSON
SALMAN, PA (C3TS), IN THE NEGOTIATED AMOUNT OF $308,152
FOR BASIC SERVICES; AND A NOT TO EXCEED AMOUNT OF
$194,930 FOR OTHER DIRECT SERVICES; AND AN ADDITIONAL
NOT TO EXCEED AMOUNT OF $20,000 FOR APPROVED
REIMBURSABLES; ALL FOR A TOTAL FEE OF $523,082, FOR A
DESIGN CRITERIA PROFESSIONAL TO PREPARE THE DESIGN
CRITERIA PACKAGE FOR THE PALM AND HIBISCUS
NEIGHBORHOOD, PURSUANT TO THE REQUEST FOR
QUALIFICATIONS (RFQ) NO. 35-10/11; WITH PREVIOUSLY
APPROPRIATED FUNDING FROM STORM WATER FUND NO. 431,
WATER & SEWER GBL SERIES FUND NO. 420, GO BOND FUND
NO. 376, NEIGHBORHOOD GO BOND FUND NO. 384, PAY AS YOU
GO FUND NO. 302 AND SAVINGS FROM THE NAUTILUS ROW
IMPROVEMENT PROJECT FUND NOS. 423 AND 424.
WHEREAS, on June 1, 2011, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 35-10/11, for a design criteria
professional to prepare the design criteria package for the Palm and Hibiscus
Neighborhood Right of Way Improvement Project (the Project), which is intended to be
a design-build contract; and to serve as the City's representative during the selection of
the design-build firm for the Project, concerning the evaluation of the responses
submitted by the design-build firms; review and approve for compliance of the detailed
working drawings for the Project; and for evaluation of the compliance of the Project
construction with the design criteria package; and
WHEREAS, the RFQ was issued on June 16, 2011, with an opening date of July
14, 2011 and a pre-proposal conference was held on June 21, 2011; and
WHEREAS, the Selection Committee convened on August 4, 2011, and was
provided with presentations from all proposers with the intent of focusing the discussion
on the Scope of Service relative to these projects and the methodology and approach to
be utilized by the proposer in order to represent the City of Miami Beach on said
projects; and
WHEREAS, after considering the review and recommendation of City staff, the
City Manager exercised his due diligence and recommended that the Mayor and the
City Commission authorize negotiations with the top-ranked proposer, Camp Dresser
and McKee, Inc (CDM); and should the Administration not be successful in negotiating
an agreement with the top-ranked proposer, authorizing negotiations with the second-
ranked proposer, Corzo, Castella, Carballo, Thompson, Salman, PA (C3TS); and
should the Administration not be successful in negotiating an agreement with the
second-ranked proposer, authorizing negotiations with the third-ranked proposer,
Calvin, Giordano; and Associates, Inc; and further authorizing the Mayor and City Clerk
to execute an agreement upon conclusion of successful negotiations by the
Administration; and
WHEREAS, on September 14, 2011, the City Commission approved Resolution
Number 2002-24853, authorizing the administration to enter into negotiations with the
top-ranked proposer, Camp, Dresser & McKee, Inc (CDM); and should the
administration not be successful in negotiating an agreement with the top-ranked
proposer, authorizing negotiations with the second-ranked proposer, Corzo, Castella,
Carballo, Thompson, Salman, Pa (C3TS); and should the administration not be
successful in negotiating an agreement with the second-ranked proposer, authorizing
negotiations with the third-ranked proposer, Calvin, Giordano, And Associates, Inc.; and
WHEREAS, the City was not successful in negotiating a fee with CDM, and
consequently, on November 22, 2011, the City terminated negotiations with CDM and
commenced negotiations with C3TS.
WHEREAS, the Administration has successfully negotiated a fee with C3TS the
amount of $308,152 for the basic services; and a not to exceed amount of $174,930 for
other direct services; and an additional not to exceed amount of $20,000 for approved
reimbursables.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approves and authorizes the Mayor and City Clerk to execute an
Agreement with Corzo Castella Carballo Thompson Salman, PA (C3TS), for the
Planning, Design, Bid and Award, and Construction Administration Services, in the
negotiated amount of $308,152 for basic services; and a not to exceed amount of
$174,930 for other direct services; and an additional not to exceed amount of $20,000
for approved reimbursables; all for a total fee of $523,082 for the Palm and Hibiscus
Islands Neighborhood Improvement Project, pursuant to the Request for Qualifications
(RFQ) no. 35-10/11, with previously appropriated funding from Storm Water Fund No.
431, ewer GBL Series Fund No. 420, GO Bond Fund No. 376, Neighborhood
G 384, Pay As You Go Fund No. 302 and savings from the Nautilus
M rove oject Fund Nos. 423 and 424.
INCO Fi DOPTED THIS DAY OF February 2012.
6T-
2 ttRM OVED AS TO
& LAN GUAGE
R EXECUTION
CITY CLERK
rney �r Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City of Miami Beach, Florida Be Adopted, Authorizing The
Mayor And City Clerk To Execute An Agreement With Corzo Castella Carballo Thompson Salman, PA(C3TS) For A
Design Criteria Package, In The Negotiated Amount Of $308,152 For Basic Services; And For A Not To Exceed
Amount Of $194,930 For Other Direct Services; And For An Additional Not To Exceed Amount Of $20,000 For
Approved Reimbursables, For A Total Fee Of $523,082, For The Palm And Hibiscus Islands Neighborhood
Improvement Project, Pursuant To The Request For Qualification (RFQ) No. 35-10/11, With Previously Appropriated
Funding From Storm Water Fund No. 431, Water And Sewer GBL Series Fund No. 420, GO Bond Fund No. 376,
Neighborhood GO Bond Fund No. 384, Pay As You Go Fund No. 302 And Savings From The Nautilus ROW
Improvement Project Funds No. 423 And 424.
Key Intended Outcome Supported:
Ensure well-maintained infrastructure and Ensure Well Designed, Quality Capital Projects.
Supporting Data(Surveys, Environmental Scan,etc.):
The 2007 Community Satisfaction Survey noted 82% of North Beach residents rated recent capital projects
completed as"excellent"or" ood"compared to 89%of residents citywide.
Issue:
Shall the mayor and City Commission approve the resolution
Item Summa /Recommendation:
On June 14, 2011, the City issued RFQ No. 35-10/11 for a Design Criteria Professional to; prepare the design criteria
package for the Palm and Hibiscus Neighborhood Right-Of-Way Improvement Project, which is intended to be a
design-build contract; to serve as the City's representative during the selection of the design-build firm for the project,
concerning the evaluation of the responses submitted by the design-build firms;to review and approve for compliance
of the detailed wonting drawings for the project; and for evaluation of the compliance of the project construction with
the Design Criteria Package.
On September 14, 2011, the City Commission approved Resolution No. 2002-24853 authorizing the administration to
enter into negotiations with the top-ranked proposer, Camp, Dresser & McKee, Inc (CDM) and should the
administration not be successful in negotiating an agreement with the top-ranked proposer, authorizing negotiations
with the second-ranked proposer, C3TS; and should the administration not be successful in negotiating an agreement
with the second-ranked proposer, authorizing negotiations with the third-ranked proposer, Calvin, Giordano, And
Associates, Inc.
After various attempts, the City was not successful in negotiating a fee with CDM because the fee was still very high
(6.9%). Consequently, on November 22, 2011, the City terminated negotiations with CDM and commenced
negotiations with the second ranked consultant, C3TS. On December 21, 2011, C3TS submitted a proposal in the
amount of$523,082. Following negotiations, the City was able to reach an agreement for the lump sum amount of
$523,082(Schedule B)as follows:
Total for Basic Services...............................................................................................................$ 308,152
Total for Other Direct Services& ...................................................................................................$ 194,930
Reimbursables.................................................................................................................... ....$ 20,000
TotalFee................................................................................................................................$ 523,082
The fee for basic services that is being requested, excluding other direct services and reimbursables, represent
approximately 3.6% of the approximate project construction budget of $8,600,000. This fee also includes Site
Verification and Analysis, Design Criteria Package, Bid and Award, and Construction Administration. The negotiated
fee is commensurate with the level of improvements contemplated in the scope of services for this project.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account Approved
Funds: 1 $21,385 376-2338-061357
2 $7,419 384-2338-061357
3 $2,581 302-2338-000356
4 $270,000 431-2338-061357
5 $80,465 431-2338-000356
6 $70,000 420-2338-061357
7 $50,816 424-2282-061357
8 $20,416 423-2282-000356
OBPI Total: $523,082
City Clerk's Office Legislative Tracking:
Mattie Reyes, ext.6
Sign-Offs:
Departme Dirq&or Assistant City Manager/ChiefO kis Officer i ly4nWeV.7i
FV DB PDW
T:\AGENDA\201 59-8-2012\Palm&Hibiscus DCP Award-SUMMARY.doc
IM MIAMIBEACH AGENDA ITEM C7 D
14W DATE 2-L12-
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: February 8, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH
CORZO CASTELLA CARBALLO THOMPSON SALMAN, PA (C3TS) IN THE
NEGOTIATED LUMP SUM AMOUNT OF$308,152 FOR BASIC SERVICES;AND A NOT
TO EXCEED AMOUNT OF $194,930 FOR OTHER DIRECT SERVICES; AND AN
ADDITIONAL NOT TO EXCEED AMOUNT OF $20,000 FOR APPROVED
REIMBURSABLES FOR A TOTAL FEE OF $523,082, FOR A DESIGN CRITERIA
PROFESSIONAL TO PREPARE THE DESIGN CRITERIA PACKAGE FOR THE PALM
AND HIBISCUS NEIGHBORHOOD RIGHT-OF-WAY IMPROVEMENT PROJECT,
WHICH IS INTENDED TO BE A DESIGN-BUILD CONTRACT;AND TO SERVE AS THE
CITY'S REPRESENTATIVE DURING THE SELECTION OF THE DESIGN-BUILD FIRM
FOR THE PROJECT, CONCERNING THE EVALUATION OF THE RESPONSES
SUBMITTED BY THE DESIGN-BUILD FIRMS; REVIEW AND APPROVE FOR
COMPLIANCE OF THE DETAILED WORKING DRAWINGS FOR THE PROJECT;AND
FOR EVALUATION OF THE COMPLIANCE OF THE PROJECT CONSTRUCTION,
PURSUANT TO THE REQUEST FOR QUALIFICATION (RFQ) NO. 35-10/11, WITH
PREVIOUSLY APPROPRIATED FUNDING FROM STORM WATER FUND NO. 431,
WATER & SEWER GBL SERIES FUND NO. 420, GO BOND FUND NO. 376,
NEIGHBORHOOD GO BOND FUND NO 384, PAY AS YOU GO FUND NO. 302 AND
SAVINGS FROM THE NAUTILUS ROW IMPROVEMENT PROJECT FUND NOS. 423
AND 424.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
KEY INTENDED OUTCOME
Ensure value and the timely delivery of a quality capital project.
FUNDING
Funding for this task has been previously appropriated in the Capital Budget, specifically Storm
Water Fund No. 431, Water & Sewer GBL Series Fund No. 420, GO Bond Fund No. 376,
Neighborhood GO Bond Fund No 384, Pay As You Go Fund No. 302 and savings from the Nautilus
ROW Improvement Project Fund Nos. 423 and 424.
Commission Item: Palm & Hibiscus Neighborhood ROW Improvement Project
DCP Agreement Award
February 8, 2012
Page 2 of 4
BACKGROUND
Midway between Miami and Miami Beach off the MacArthur Causeway are the Palm, and Hibiscus
Islands of Miami Beach. These islands were created in the early 1920's sand dredged from the
bottom of Biscayne Bay. With views of Miami Beach, downtown Miami, the Venetian Islands, and
the shipping channel to the south, these islands provide the setting for unique and beautiful single-
family residential neighborhoods.
On May 16, 2001, the City entered into a professional services agreement with EDAW, Inc.,
pursuant to Request for Qualifications (RFQ) 134-99/00, for design and construction services
associated with Palm and Hibiscus Islands streetscape projects.
On May 3, 2002, the City Commission approved Resolution Number 2002-24853 approving and
officially adopting the Basis of Design Report (BODR) for the Palm and Hibiscus Islands
Neighborhood Right of Way (ROW) Improvement Project. The BODR identified the priority
improvements that set the goals and objectives for the ROW Improvement's project. These
improvements include but are not limited to the following:
• Enhanced landscaping / irrigation and street lighting
• Replacement of existing water main infrastructure
• Improved storm water drainage collection and disposal infrastructure including swale
restoration, curb and gutter, backflow prevention devices and other facilities
• Street resurfacing / pavement markings
• Sewer Lining and Repair
• Repair and/or extension of existing sidewalks to comply with ADA requirements
• Incorporation of traffic calming features, consistent with community preferences
On October 11, 2006 the City terminated the referenced professional services agreement with
EDAW, Inc., pursuant to resolution Number 2006-26345. EDAW, Inc., submitted the 30% design
documents to the City as part of the termination agreement and subsequently the project was placed
on hold due to the inability of the Palm and Hibiscus residents to reach consensus regarding the
undergrounding of electrical services.
During this time the Palm-Hibiscus-Star Islands Association (HOA)elected to pursue the creation of
a Special Taxing District with Miami-Dade County in orderto finance the expense associated with its
underground utilities project.
At its May 13, 2009 meeting,the City Commission adopted Resolution No. 2009-27065;A resolution
endorsing, as required pursuant to section 18-2 of the Miami-Dade County Code, the creation by
Miami-Dade County of a Special Taxing District for Palm Island and Hibiscus Island, respectively,for
the undergrounding of overhead utilities, subject to and contingent upon compliance with and
satisfaction of the requirements for the creation of Special Taxing Districts, as set forth in Chapter
18 of the Miami-Dade County Code.
After successful petition drives and various required public hearings the registered voters elected on
December 7, 2010 to move forward with the underground project only for Hibiscus Island. Palm
Island West residents elected not to proceed with the underground project(Palm Island East already
has the undergrounding of the utilities).
Commission Item: Palm&Hibiscus Neighborhood ROW Improvement Project
DCP Agreement Award
February 8,2012
Page 3 of 4
Recently, the Palm and Hibiscus HOA requested that CIP proceed with the Palm and Hibiscus
Islands Neighborhood Right of Way (ROW) Improvement Project and phase the Palm Island
improvements ahead of Hibiscus Island in order not to continue to delay the capital Improvement
project due to the undergrounding issue.
This will to allow the process between the County, FPL and the City to occur concurrently with the
preparation of a design criteria package in the hopes that by the time the project is released for
proposals to a Design Build Firm the issue of the undergrounding has been resolved.
On June 14, 2011, the City issued RFQ No. 35-10/11 for a Design Criteria Professional to prepare
the design criteria package for the Palm And Hibiscus Neighborhood Right-Of-Way Improvement
Project, which is intended to be a design-build contract; and to serve as the city's representative
during the selection of the design-build firm for the project, concerning the evaluation of the
responses submitted by the design-build firms; review and approve for compliance of the detailed
working drawings for the project; and for evaluation of the compliance of the project construction
with the design criteria package.
On September 14, 2011, the City Commission approved Resolution Number 2002-24853
authorizing the administration to enter into negotiations with the top-ranked proposer, Camp,
Dresser & McKee, Inc (CDM) and should the administration not be successful in negotiating an
agreement with the top-ranked proposer,authorizing negotiations with the second-ranked proposer,
Corzo, Castella, Carballo, Thompson, Salman, Pa (C3TS); and should the administration not be
successful in negotiating an agreement with the second-ranked proposer,authorizing negotiations
with the third-ranked proposer, Calvin, Giordano, And Associates, Inc.
After various attempts, the City was not successful in negotiating a fee with CDM because the fee
was still very high (6.9%). Consequently,on November 22, 2011,the City terminated negotiations
with CDM and commenced negotiations with the second ranked consultant, C3TS.
ANALYSIS
The Consultant shall provide the City a Design Criteria Package for Palm and Hibiscus Island as
well as a Master Design Criteria Package to be used as a template for other City horizontal right of
way projects.The Palm and Hibiscus Neighborhood improvement project consists of landscaping/
irrigation and street lighting, replacement of existing water main infrastructure, improved storm water
drainage collection and disposal infrastructure including swale restoration,curb and gutter and other
facilities, street resurfacing/pavement markings, sewer lining and repair, repair and/or extension of
existing sidewalks to comply with ADA requirements, incorporation of traffic calming features,
consistent with community preferences and the incorporation and coordination of the
undergrounding of utilities including Florida Power and Light(FPL),Atlantic Broadband (ABB)and
AT&T.
On December 21, 2011, C3TS submitted a proposal in the amount of $523,082. Following
negotiations, the City was able to reach an agreement in the lump sum amount of $523,082
(Schedule B) as follows:
The above Basic Services are comprised of the following Tasks:
Planning(Site Verification and Analysis)..................................................................... 47,436
Design Criteria Package/30%Design Development Documents.........................................$ 104,888
Bidding and Award Services................................................................. .................$ 14,805
Design Builder's Design Phase.................................................................................$ 30,746
Design Criteria Professional-Construction Phase Services ................................................ 110,277
Total for Basic Services....................................................................................$308,152
Commission Item: Palm&Hibiscus Neighborhood ROW Improvement Project
DCP Agreement Award
February 8,2012
Page 4 of 4
Other Direct Services are as Follows:
Traffic Analysis and Assessment................................................................................$ 71124
Contamination Screening&Evaluation Report................................................................$ 5,234
Phase One and Two Environmental Assessments...........................................................$ 20,000
Topographic&Specific Purpose Survey........................................................................$ 35,976
Underground Utility Verification...................................................................................$ 7,5
2 96
Geotechnical Soils Report...........................................................................................$ 19,729
Bridge Load Monitoring&Compliance Measures ............................................................$ 2,002
Evaluation of Existing Sewers...................................................................................$ 37,382
Drainage Calculations...........................................................................................$ 8,536
OutfallEvaluation.................................................................................................$ 1,434
Encroachment Analysis and Survey.......................................................................... 29,917
Total for Other Direct Services&..........................................................................$194,930
Reimbursables................................................................................................. 20,000
TotalFee..........................................................................................................$523,082
The fee for basic services that is being requested, excluding other direct services and
reimbursables, represent approximately 3.6% of the approximate project construction budget of
$8,600,000.This fee also includes Site Verification and Analysis, Design Criteria Package, Bid and
Award, and Construction Administration. The negotiated fee is commensurate with the level of
improvements contemplated in the scope of services for this project.
ADMINISTRATION RECOMMENDATION
It is recommended that a Resolution of the Mayor and City Commission of the City of Miami Beach,
Florida be adopted, authorizing the Mayor and City Clerk to execute an Agreement with Corzo
Castella Carballo Thompson Salman, PA (C3TS) for the Planning, Design, Bid and Award, and
Design Criteria Professional -Construction Phase Services, in the negotiated amount of$308,152
for basic services; and a not to exceed amount of $194,930 for other direct services); and an
additional not to exceed amount of$20,000 for approved reimbursables,for a total fee of$523,082,
for the Palm and Hibiscus Islands Neighborhood Improvement Project, pursuant to the Request for
Qualification(RFQ)no. 35-10/11,with previously appropriated funding from Storm Water Fund No.
431, Water&Sewer GBL Series Fund No. 420, GO Bond Fund No. 376, Neighborhood GO Bond
Fund No 384, Pay As You Go Fund No. 302 and savings from the Nautilus ROW Improvement
Project Fund Nos. 423 and 424.
ATTACHMENTS:
Schedule A-Scope of A/E Services
Schedule B-Consultant's Compensation Fee Table
Schedule C-Hourly Billing Rates Schedule
JMG/DB/FV/DM/MR
T:IAGENDA1201212-08-121 Palm&Hibiscus-DCP Award-MEMO.doc