2012-27857 ResoI
2012-27857
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A SUPPLEMENTAL SERVICES
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND NEW
WORLD SYSTEMS CORPORATION, TO PROVIDE SOFTWARE
ENHANCED SERVICES FOR THE AEGIS MSP PROPERTY ROOM
SOFTWARE MODULE, FOR THE TOTAL AMOUNT OF $37,000.00,
THAT SHALL BE FUNDED FROM THE UNITED STATES
DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
BUREAU OF JUSTICE ASSISTANCE GRANT.
WHEREAS, the City of Miami Beach Commission approved an agreement with New
World Systems on January 16, 2008, which encompassed an integrated Public Safety Dispatch
and Records System ("the System"), for the Miami Beach Police Department; and
WHEREAS, the System incorporated Computer Aided Dispatch, Police Records
Management, Fire Records Management, Mobile Real-Time Messaging, Field Based Reporting,
and the Aegis MSP Property Room software module; and
WHEREAS, the Aegis MSP Property Room software module is designed to track the
disposition and status of property and evidence, that has been secured by the Miami Beach
Police Department within its Property and Evidence Unit; and
WHEREAS, the Aegis MSP Property Room module must be capable of monitoring the
volume of property and evidence that is secured by the Miami Beach Police Department
personnel on a daily basis, and the customized enhancements to this module are necessary to
meet the operational demands of the Miami Beach Police Department; and
WHEREAS, the New World System Aegis Property Room software module
enhancements will ensure that the Miami Beach Police Department satisfies its property and
evidence requirements as a law enforcement agency; and
WHEREAS, the New World System Aegis Property Room software module
enhancements shall result in a one-time cost of $37,000.00, which shall be funded through the
United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance
Grants; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City Commission
hereby approve and authorize the Mayor and City Clerk to execute a supplemental services
agreement between the City of Miami Beach and New World Systems Corporation, to provide
software enhanced services for the AEGIS MSP property room software module, for the total
amount of$37,000.00, that shall be funded from the United States Department of Justice, Office
of Justice Programs, Bureau of Justice Assistance Grant.
PASSED AND ADOPTED this day of March -, 2012.
ATTEST:
1 B .�
' B AP
S.' r Matti Herrera Bower PROVED AS TO
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FORM&LANGUAGE .
:INCORP ORATED.` FOR EXECUTION
Robert Parcher, City Clerk a
RC�I 2�N'\ CITY ATTORRY DATE
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the Mayor and City Clerk to execute a supplemental services agreement
between the City of Miami Beach and New World Systems Corporation to provide software enhanced
services for the AEGIS MSP Property Room software module, for the total amount of $37,000, that
shall be funded from the United States Department of Justice, Office of Justice Programs, Bureau of
Justice Assistance Grant.
Key Intended Outcome Supported:
Increase Resident and Business ratings of Public Safety.
Supporting Data (Surveys, Environmental Scan, etc.): According to the Center For
Research and Public Policy Residential and Business Satisfaction Survey of City of Miami Beach
residents in 2009, indicated that their three top most important areas of for the City of Miami Beach to
address in an effort to improve public safety throughout the City is Preventing Crime 44.9%, Enforcing
Traffic Laws 36.1% and Increasing Visibility of Police in Neighborhoods 32.4%.
Issue:
Shall the Mayor and City Commission authorize the execution of a supplemental services agreement
to provide software enhanced services for the AEGIS MSP Property Room software module?
Item Summa /Recommendation:
On January 16, 2009, the City of Miami Beach Commission approved an agreement with New World
Systems to provide an integrated Public Safety Dispatch and Records Management System for the
Miami Beach Police and Fire Departments. One of the accompanying components of the system is
the Aegis MSP Property Room module, designed to track the disposition and status of property and
evidence for the Miami Beach Police Department. This specific module is not capable of monitoring
the significant volume of property and evidence and as meet other operational demands. As a result,
there is a need to enhance the present system to satisfy these requirements with the purchase of an
enhancement to the current module software from New World Systems, which will ensure
functionality. This is a one-time purchase at a cost of$37,000, which will be funded from the United
States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance Grant
currently in place.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $37,000 195-6067-000674
2
3
/ 4
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Mauvett Rattigan, Miami Beach Police Department
Si -Off
aen irector Assistant City Manager City Manager
istant C hief
fr A IAMI-BEACH AGENDA ITEM � 7�
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® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Mattie Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 21, 2012
SUBJECT: A RESOLUTION OF THE MAY ND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A
SUPPLEMENTAL SERVICES AGREEMENT BETWEEN THE
CITY OF MIAMI BEACH AND NEW WORLD SYSTEMS
CORPORATION, TO PROVIDE SOFTWARE ENHANCED
SERVICES FOR THE AEGIS MSP PROPERTY ROOM
SOFTWARE MODULE, FOR THE TOTAL AMOUNT OF
$37,000.00, THAT SHALL BE FUNDED FROM THE UNITED
STATES DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE
PROGRAMS, BUREAU OF JUSTICE ASSISTANCE GRANT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On January 16, 2009, the City of Miami Beach Commission approved an agreement with
New World Systems to provide an integrated Public Safety Dispatch and Records
Management System for the Miami Beach Police and Fire Departments. One of the
accompanying components of the system is the Aegis MSP Property Room module,
designed to track the disposition and status of property and evidence for the Miami
Beach Police Department.
This specific module is not capable of monitoring the significant volume of property and
evidence and as meet other operational demands. As a result, there is a need to
enhance the present system to satisfy these requirements with the purchase of an
enhancement to the current module software from New World Systems, which will
ensure functionality. This is a one-time purchase at a cost of $37,000, which will be
funded from the United States Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance Grant currently in place.
JMG/WM/DM/1V R
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