MDC Ordinance 13-05 Granado, Rafael
From: Granado, Rafael
Sent: Monday, March 18, 2013 4:01 PM
To: Christine Florez; Dave Crystal; David P. Hundley; Elsa Urquiza
(elsaurquiza @bellsouth.net);jerlib @aol.com;Jorge Exposito;Joshua C. Dunkelman;
Michael Christian Gongora; Michael Grieco; Philip Levine; Sherry Roberts;Adam A.
Cedrati, Treasurer; Eddy Cantos; Edward Cantos; Lynn Hundley; Paul Exposito; Paul
Janas; Roberta Gould; Sanford B. Horwitz
Cc: Granado, Rafael; Hatfield, Liliam
Subject: New Miami-Dade County Code Requirements for Candidates
Attachments: Final Revd Form MD-ED 26 - ABS 2.pdf, 13-05.pdf;Important Dates November 2013
with Paid Campaign Workers AB form MDC.pdf
Importance: High
Good afternoon,
Pursuant to newly enacted Section 12-14.1 of the Code of Miami-Dade County, Florida, candidates running for
municipal office, whose paid poll workers are engaged in absentee ballot activities must file the attached form
MD-ED 26 to comply with Section 12-14.1 Absentee Ballot Campaigning Reporting Requirement.
• Each campaign treasurer designated by a candidate for municipal office in Miami-Dade County shall, at the
time of filing any contribution or expenditure reports otherwise required by law, file an additional report with
the City Clerk (Form MD-ED 26). The report shall identify the names of all paid campaign workers, whether
employed by the campaign or any consultant or agent of the campaign, participating in the campaign or
undertaking any other activities regarding absentee ballots. The report shall be filed on a form created by
the Supervisor of Elections for such purpose (Form MD-ED 26).
A copy of the form to be used for Miami Beach is attached hereto. The form will also be placed under the
link entitled "Blank Forms For Candidates", located at:
http://www.miamibeachfl.gov/citVclerk/elections/scroll.aspx?id=31214#BlankForms
No reporting or submittal of Form Mb-ED 26 is required if no paid campaign workers participated in
absentee ballot activities during the applicable reporting period.
• Any candidate failing to file a report as required by Section 12-14.1 on the designated due date shall be
subject to a fine of $50 per day for the first three (3) days and, thereafter, $500 per day for each day late
not to exceed $5,000. Such fine shall not be an allowable campaign expense and shall be paid only from
the personal funds of the candidate. Any candidate may appeal or dispute the fine to the Miami-Dade
County Commission on Ethics and Public Trust based upon, but not limited to, unusual circumstances
surrounding the failure to file on the designated due date, and may request, and shall be entitled to, a
hearing before the Commission on Ethics and Public Trust, which shall have the authority to waive the fine
in whole or in part. Any such appeal or dispute shall be made within twenty (20) days after receipt of notice
that payment is due or such appeal or dispute shall be waived.
• Candidates for municipal office in Miami-Dade County may not direct or knowingly permit any paid or
volunteer campaign worker to violate any provision of the Miami-Dade County Code or Florida Law
regarding the conduct of absentee voting. Any such candidate found to violate this subsection by the
Commission on Ethics and Public Trust shall, in addition to any other civil or criminal penalties provided by
law, shall be subject to the penalties provided in Section 2-11.1(bb) of the Code of Miami-Dade County.
i
The MD-ED 26 form is due at the same time your Campaign Treasurer's Reports are due. The first MD-ED 26
form is due on April 10, 2013, along with your Q1-13 - First Quarter Campaign Treasurer's Report covering
January 1, 2013 to March 31, 2013. As the Office of the City Clerk does not assign ID Numbers to candidates,
you may leave that section of the MD-ED 26 form blank.
If you have any questions, please feel free to contact me.
Please acknowledge receipt of this e-mail.
Included herein are: 1) A copy of form MD-ED 26 2) County Ordinance 13-05 and 3) Revised Important Dates
and Deadlines.
Regards,
MIAMI EACH
Rafael E. Granado, Esq., City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 www.miamibeachfl.gov
We are committed to providing eXcellent public service and safety to all who live, work and play in our vibrant, tropical,
historic community.
2
MIAMI-DADE COUNTY ELECTIONS DEPARTMENT
PAID CAMPAIGN WORKERS PARTICIPATING A7tAMEI�AADIE
IN ABSENTEE BALLOT ACTIVITIES SUMMARY
OFFICE USE ONLY
Name
I.D. Number
Address (number and street)
City, State, Zip Code
❑ CHECK IF ADDRESS HAS CHANGED
Candidate for:
❑ Mayor
❑ Commissioner
REPORT IDENTIFIERS
Report Name Cover Period through
Report Type ❑ Original ❑Amendment
CERTIFICATION
It is a first degree misdemeanor for any person to falsify a public record (ss. 839.13, F.S.)
I certify that I have examined this report and it is true, I certify that I have examined this report and it is true,
correct, and complete. correct, and complete.
(Type name) Treasurer ❑ Deputy Treasurer (Type name) ❑ Candidate
X X
Signature Signature
MD-ED 26(Rev.03113)
PAID CAMPAIGN WORKERS PARTICIPATING MIAMMADE
MM
IN ABSENTEE BALLOT ACTIVITIES
THIS REPORT MUST BE FILED BY CANDIDATES RUNNING FOR CITY OF MIAMI BEACH MAYOR
OR CITY OF MIAMI BEACH COMMISSIONER.
(1) Name (2) I.D. Number
(3)Report Name (4) Cover Period through
(5) Report Type ❑Original ❑ Amendment (6) Page of
(7) (8) (9) (10) (11)
Row Full Name Employed By Name of Organization Employed By Amendment
Number (Last, Suffix, First, Middle) (if not directly hired by campaign) Type
SEE REVERSE FOR INSTRUCTIONS AND CODE VALUES
MD-ED 26(Rev.03113)
INSTRUCTIONS FOR PAID CAMPAIGN WORKERS PARTICIPATING IN ABSENTEE BALLOT ACTIVITIES
In line with Section 12-14.1 of the Code of Miami-Dade County, Florida, candidates running for Miami-Dade County Charter positions(Mayor,Commissioner,
Property Appraiser, Clerk of the Circuit Courts, and Community Council), as well as candidates running for municipal office, whose paid poll workers are
engaged in absentee ballot activities must file this for
Section 12-14.1 Absentee Ballot Campaigning Reporting Requirement.
(1) Each campaign treasurer designated by a candidate for County or municipal office in Miami-Dade County shall, at the time of filing any contribution or
expenditure reports otherwise required by law, file an additional electronic report with the officer responsible for receiving such candidate's contribution or
expenditure reports. The report shall identify the names of all paid campaign workers,.whether employed by the campaign or any consultant or agent of
the campaign, participating in the campaign or undertaking any other activities regarding absentee ballots.The report shall be filed on a form created by
the Supervisor of Elections for such purpose.
(2) Any candidate failing to file a report as required by this section on the designated due date shall be subject to a fine of$50 per day for the first three(3)
days and, thereafter, $500 per day for each day late not to exceed$5,000.Such fine shall not be an allowable campaign expense and shall be paid only
from the personal funds of the candidate.Any candidate may appeal or dispute the fine to the Miami-Dade County Commission on Ethics and Public Trust
based upon, but not limited to,unusual circumstances surrounding the failure to file on the designated due date,and may request,and shall be entitled to,
a hearing before the Commission on Ethics and Public Trust, which shall have the authority to waive the fine in whole or in part. Any such-appeal or
dispute shall be made within twenty(20)days after receipt of notice that payment is due or such appeal or dispute shall be waived.
(3) Candidates for County and municipal office in Miami-Dade County may not direct or knowingly permit any paid or volunteer campaign worker to violate
any provision of the Miami-Dade County Code or Florida Law regarding the conduct of absentee voting. Any such candidate found to violate this
subsection by the Commission on Ethics and Public Trust shall, in addition to any other civil or criminal penalties provided by law, shall be subject to the
penalties provided in Section 2-11.1(bb)of the Code of Miami-Dade County.
FILING OUT ALL THE REQUIRED FIELDS:
(1) Type name of the entity.
(2) Type identification number assigned by the Supervisor of Elections or other filing officer.
(3) Type report name(e.g.,Q1-13,Q2-13,etc). (See Calendar and Election Dates for appropriate report names.)
(4) Type cover period dates(e.g.,04/01/13 through 06/30/13). (See Calendar and Election Dates for appropriate cover periods.)
(5) Select report type,it is either an Original submission or an Amendment. Select Original if it is the first time the form is filed for a report.Select
Amendment when amending a previously submitted report.
(6) Type page numbers(e.g., 1 of 3).
(7) Type the row number. Each detail line shall have a row number assigned to it. Row numbers are to be assigned within each reporting period and for
each detail line. Thus the report type and row number will combine to uniquely identify a paid campaign worker participating in absentee ballot activities.
For example,a Q1 report having 40 campaign workers would use row numbers 1 through 40. The next report(Q2),comprised of 30 campaign workers
would use row numbers 1 through 30. Campaign workers on amended Q1 reports would begin with row number 41 and on amended Q2 reports would
begin with row number 31. See Amendment Type instructions below.
(8) Type full.name of paid campaign worker participating in absentee ballot activities.
(9) Enter the type of organization employed by:Candidate Campaign,Consultant(hired by the Campaign),Agent of the Campaign,or Other.
(10) Type the name of the organization that employed the paid campaign workers participating in absentee ballot activities.
(11) Enter the Amendment Type(required only on amended reports)as either"ADD"or"DELETE".
ADDING A NEW RECORD:To add a new(previously unreported)record for the reporting period being amended,enter"ADD"in the amendment type
on a line with ALL of the required data. The row number for an amendment type"ADD"will start at one plus the number of rows in the original report.
For example, when amending an original Q2 report that had 30 rows,the ninth"ADD"row would have sequence number 39.
(7) (8) (9) (10) (11)
Row Full Name Employed By Name of Organization Employed By Amendment
Number (Last,Suffix,First,Middle) (if not directly hired by campaign) Type
39 Doe,John E. Candidate Campaign ADD
DELETING AN EXISTING RECORD: Enter"DELETE"in the amendment type on the row number that needs to be deleted. In combination with the
report number being amended,this row number will identify the paid campaign worker to be dropped from your active records.
(7) (8) (9) (10) (11)
Row Full Name Employed By Name of Organization Employed By Amendment
Number (Last,Suffix,First,Middle) (if not directly hired by campaign) Type
39 Doe,John E_ Candidate Campaign DELETE
MODIFYING AN EXISTING RECORD: Enter"DELETE"in amendment type on the row number that needs to be corrected. In combination with the
report number being amended,this row number will identify the paid campaign worker to be amended in your active records. On the next line,the
sequence number remains the same,enter"ADD"in amendment type, and all required data in the ADD row wiI l replace the dropped data.
(7) (8) (9) (10) (11)
Row Full Name Employed By Name of Organization Employed By Amendment
Number (Last,Suffix,First,Middle) (if not directty hired by campaign) Type
39 Doe,John E. Candidate Campaign DELETE
39 Doe,John E. Consultant ABC Consulting ADD
Ordinance No. 13-05
13-05
January 23, 2013