Transmittal of November 19, 2013 MB Run Off Election Records Elections
2700 NW 87th Avenue
M I AM I-DADE Miami, Florida 33172
T 305-499-VOTE F 305-499-8547
TTY: 305-499-8480
miamidade.gov
February 24, 2014
Rafael E.Granado
City Clerk
City of Miami Beach
1700 Convention Center Dr., #200
Miami Beach, FL 33139
Re: Transmittal of November 19, 2013 Miami Beach Run-Off Election Records
Dear Mr. Granado:
The Miami-Dade County Elections Department is transmitting the following documents related to the above-
referenced election to your municipality:
TYPE OF DOCUMENT BOX#
• Absentee Ballots Returned Undeliverable by Post Office 1
• Absentee Voided/Spoiled Ballots 1
• Certificate No. 1/Certificate No. 2 1
• Declaration to Provide/Secure Assistance 1
• DS200 Total Start-Up Ticket 1
• EV Transfer of Custody Form for Absentee/Provisional Ballots 1
• EV Transfer of Custody Form for Voted Ballots 1
• EV Voided/Spoiled Ballots 1
• EV Voting Certificates 1
• EVID Count(Voting Pass Totals) 1
• Late Ballots 1
• Oath Taken By Election Board (Early Voting/Outreach &Training) 1
• Provisional Ballots 1
• Provisional Ballots Logs 1
• Absentee Voted Ballots 2, 3, 4, 5 &6
• Accepted Absentee Ballot Envelopes by Canvassing Board 7
• Voted Absentee Ballot Certificate Envelopes 7, 8&9
• Duplicated Ballots 8
• Early Voting Voted Ballots 10& 11
• Election Day Voted Ballots 12, 13, 14, 15, 16, 17 & 18
• Precinct Registers 19 &20
• Voter Authorization Slips 21
Enclosed you will also find a copy of the "General Records Schedule GS3 for Election Records"from the State of
Florida. As the custodian of your municipal election documents, we strongly encourage you to review this
publication for information on records retention and disposition.
r
Page 2
Transmittal of November 19,2013
Miami Beach Run-Off Election Records
You are hereby acknowledging receipt of these documents by signing below. Should you have any questions,
please feel free to contact me at 305-499-8509.
Ince;rof Pee Townsley
S rviso Elections
ami-Dade Elections Department
Enclosures
Received by Received by Date
(PRINTED NAME) (SIGNATURE)
I
Miami-Dade County Elections Department
Election Coordination,Campaigns and Compliance Division
Records Management Unit
Municipal Records Checklist
MUNICIPALITY: Miami Beach ELECTION DATE/NAME: 11119/13 Miami Beach Run-Off Election
Status Document Description #of Boxes
ABSENTEE BALLOTS RETURNED UNDELIVERABLE BY POST OFFICE(AB UNIT) Partial 1
ABSENTEE VOIDED/SPOILED BALLOTS(AB UNIT) Partial 1
ABSENTEE VOTED BALLOTS(TAB UNIT) 5 2,3,4,5&6
ACCEPTED ABSENTEE BALLOT ENVELOPES BY CANVASSING BOARD(AB UNIT) Partial 7
CANCELLED BALLOTS(AB UNIT)
CERTIFICATE No.1(OUTREACH&TRAINING) Partial 1
CERTIFICATE No.2(OUTREACH&TRAINING) Partial 1
DAMAGED BALLOTS/ENVELOPES(AB UNIT)
DECLARATION TO PROVIDE ASSISTANCE(OUTREACH&TRAINING) Partial 1
DECLARATION TO SECURE ASSISTANCE(REGISTRATION) Partial 1
DS200 TOTAL START-UP TICKET(EARLY VOTING) Partial 1
DUPLICATED BALLOTS(AB UNIT) Partial 8
EARLY VOTING VOTED BALLOTS(OPERATIONS) 2 10&11
ELECTION DAY VOIDED/SPOILED BALLOTS(WAREHOUSE)
ELECTION DAY VOTED BALLOTS(WAREHOUSE) 7 12,13,14,15,
16,17&18
ELECTION DAY VOTING CERTIFICATES(WAREHOUSE)
EV TRANSFER OF CUSTODY FORM FOR ABSENTEE/PROVISIONAL BALLOTS(EARLY VOTING) Partial 1
EV TRANSFER OF CUSTODY FORM FOR VOTED BALLOTS(EARLY VOTING) Partial 1
EV VOIDED/SPOILED BALLOTS(EARLY VOTING) Partial 1
EV VOTING CERTIFICATES(EARLY VOTING) Partial 1
EVID COUNT(VOTING PASS TOTALS)(EARLY VOTING) Partial 1
LATE BALLOTS(AB UNIT) Partial 1
OATH TAKEN BY ELECTION BOARD(EARLY VOTING) Partial 1
OATH TAKEN BY ELECTION BOARD(OUTREACH&TRAINING) Partial 1
POST-ELECTION AUDIT DOCUMENTATION(OPERATIONS)
PRECINCT REGISTERS(RECORDS MANAGEMENT UNIT) 2 19&20
PROVISIONAL BALLOTS(REGISTRATION) Partial 1
PROVISIONAL BALLOTS LOGS(REGISTRATION) Partial 1
RECORD CARDS(AB UNIT)
REJECTED ABSENTEE BALLOT ENVELOPES BY CANVASSING BOARD(AB UNIT)
THIRD PARTY DESIGNEE(AB UNIT)
VOTED ABSENTEE BALLOT CERTIFICATE ENVELOPES(AB UNIT) 3 7,8&9
Vr VOTER AUTHORIZATION SLIPS(WAREHOUSE) 1 1 21
The following TOTAL BOXES: 21
records are N/A: