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Certification of Contract - Comfort Tech Air Conditioning, Inc. sac MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATI0N OF C0NT1ZACT TITLE: HVAC Equipment, Installation, Parts and Services CONTRACT NO.: 2014-066 EFFECTIVE DATE(-S): This Contract shall remain in effect for two (2) years from date of Contract execution by the Mayor and City Clerk, and may be extended for three(3)additional one (1)year periods. SUPERSEDES: N/A CONTRACTOR(S): Comfort Tech Air-Conditioning, Inc. (Groups 7, 9, 11, 12, 14, 15) ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on March 5, 2014, for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT - This Contract is entered into to provide for HVAC equipment, installation, parts and services pursuant to City Invitation to Bid No. 2014-066 and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2014-066. ' i D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Eric Carpenter, Public Works Director, at 305-673-7080. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the'State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Certification of Contract 1 r Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS— Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. i I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. ! J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. ! i The parties expressly acknowledge that it is not their intent to create any rights or I obligations in any third person or entity under this Contract and/or the Contract Documents. i Certification of Contract a9 2 LL 1 1 K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Department of Procurement Management 1700 Convention Center Drive Miami Beach, Florida 33139 i With copies to: I City Clerk I City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: 1 Comfort Tech Air Conditioning, Inc. 13117 N.W. 107 1h Avenue, Bay#6 Hialeah Gardens, Florida 33018 Attn: Maykel Hernandez, President Phone: 305-231-9832 Fax: 305-826-9656 E-mail: hvac a,comfort-techinc.com i i L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. i M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7)days after the finding.by the court becomes final. 3 k Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The iTB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City)shall prevail. i i i I I 4 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this day of _&Or� 20 , by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI SY BY President/Signature ayor Maykel x 3 2-7�i-� Print Name D e President Date ATTEST: ATTEST: S Signature cr`�� . -c� City Cler Maritza A. 1INCORf(10RATEC Print Name II ri Date �.• f 'f: March 18, 2014 Date i F:I PURC I$ALL\Solicltations1201412014-066-SW HVAC Repair and Services\Contract\2014-066 Comfort Tech Air Conditioning, Inc.doc 1 APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION i 3 ity ttorn Date y 5 I COMM15 -ION ITEM SUMMARY Condensed Title: j Request For Approval To Award A Contract To Pursuant To Invitation To Bid (ITB) No. 2014-066 For HVAC Equipment, Installation, Parts and Services. Key Intended Outcome Supported: Ensure Well-Maintained Facilities. i Supporting Data (Surveys, Environmental Scan, etc.): N/A Issue: Shall the City Commission approve the award of Contract? Item Summa /Recommendation: The purpose of this item is to approve contracts to provide HVAC Equipment, Installation, Parts and Services at various facilities located within the City of Miami Beach pursuant to ITB. 2014-066. This item is necessary to expedite HVAC repairs and installations as necessary on all City facilities. The City has immediate need of firms and contractors, who are authorized by the manufacturers to sell equipment, perform installation and provide service. The successful Bidder shall furnish air conditioning repair services, including parts, labor, materials, equipment and supervision for all the air conditioning units Forty (40) vendors were notified of the solicitation, with ten (10) vendors downloading the solicitation. Five (5) responses were received in response to the solicitation. After review of responses received, it is recommended that the following responsive, responsible bidders be awarded the contract(s). For Groups 1-6,8, 10,13, 16-21,23:Master Mechanical Services, Inc.as the sale vendor. For Groups 7, 9, 11, 12, 14, 15: Comfort Tech as the sole vendor. Finally, for Group 22: MRSE, LLC d/b/a Roth Southeast as the sole vendor. RECOMMENDATION It is recommended that Master Mechanical Services, Inc. be awarded Groups 1-6, 8, 10, 13, 16-21, 23; that Comfort Tech be awarded Groups 7,9, 11, 12, 14, 15,and MRSE,LLC d/b/a Roth Southeast be awarded Group 22. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 $115,000 Property Department Account No. 520-1720-000342 0 . Total $115,000 Financial Impact Summary: The annual cost associated with HVAC Equipment,Installation,Parts and-Services to funds availability approved through the annual budgeting process. Account information and availability of funds shall be j verified and approved for each request prior to procuring the services.The funding and accounts noted above are the FY 2014 budget amounts approved by Commission. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs: De&qTent Director Assist nt City Ma2&Qr City M na er A ETC I KG M JLM F:1T_Dr' ENDA1�0141MarchlProcurementllTB 2014-0 -SW-HVAC Equipment,installation,Parts Services ITEM UP MARY.doc AGENDA ITEM C 2 C MIAMIBEACH °} - f 64 DATE MIAMI BEACH City of!Miami Beach, 1700,Convention Center Drive,Miami Beach,Florida 33139,www.miamibeochR.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members the-City C mmission FROM: Jimmy-L. Morales, City Manager DATE: March 5, 2014 SUBJECT: REQUEST FOR APPROVAL TO AWA D A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2014-066 FOR HVAC EQUIPMENT, INSTALLATION, PARTS AND SERVICES ADMINISTRATION RECOMMENDATION Approve the award of the contract. KEY INTENDED OUTCOME Ensure Well-Maintained Facilities. FUNDING The annual cost associated with HVAC Equipment, Installation, Parts and Services is subject to funds availability approved through the annual budgeting process. Account information and availability of funds shall be verified and approved for each request prior to procuring the services. The funding and accounts noted below are the FY 2014 budget amounts approved by Commission. 115 000 Property Department Account No. 520-1720-000342 � P rty P Should additional funding be required due to increased need of services, it will be subject to the review and approval of the Office of Budget and Performance Improvement(OBPI). BACKGROUND INFORMATION The purpose of Invitation to Bid (ITB) No. 2014-066 is to establish a contract, by means of sealed bids, with a qualified firm(s) to provide HVAC Equipment, Installation, Parts and Services at various facilities located within the City of Miami Beach pursuant to ITB. 2014- 066.This item is necessary in order to reduce the coat and time of advertising, shorten the response time and improve the efficiency and clarity in the production of the contracts for HVAC services Citywide. The City has immediate need of firms and contractors, who are authorized by the manufacturers to sell equipment, perform installation and provide service. The successful Bidder shall furnish air conditioning repair services, including parts, labor, materials, equipment and supervision for all the air conditioning units. These services are needed for regular maintenance and emergency situations. 65 Commission Memorandum ITB 2014-066 HVAC Repair and Services March 5, 2014 Page 12 The ITB also requested bidders to submit, for each manufacturer group for which bidder submits a bid, documentation from the manufacturer that-bidder is authorized to sell parts, install and provide service. The City may award up to three vendors(primary, secondary, tertiary),as available,by line item,by group or in its entirety. The City will endeavor to utilize vendors in order of award.However,the City may utilize other vendors in the event that:1)a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2)it is in the best interest of the-City to do so regardless of reason. The contract(s) entered into with the successful bidders)shall remain in effect for two(2) years.The price offered by the Bidder in its Bid"Proposal shall remain firm and fixed during the initial two (2) year term. The City, through its City Manager, shall have the-option to renew this contract for an additional three (3) one-year periods on a year-to-year basis. During the renewal term,the City may consider an adjustment to price based on changes in the applicable-CPI-U index. ITB PROCESS ITB No.2014-066,was issued on December 6,2013, with a bid opening date of January 9, 2014. Three (3) addenda were issued to answer to questions submitted by prospective bidders. The Department of Procurement Management issued bid notices to twenty(20) firms utilizing the Public Group and ten (10) prospective bidders accessed the advertised solicitation. Additionally, twenty (20) firms were notified of the ITB through the Florida Purchasing Group website. Finally,the Department of Procurement Management sent the ITB document to additional firms not registered with the Public Group. The notices resulted in the receipt of five(5)responsive and responsible bids from Airmatic Controls, Comfort Tech, Master Mechanical, MRSE, LLC d/b/s Roth Southeast and Premiere Air Conditioning & Refrigeration. The ITB stated that the lowest responsive, responsible bidder meeting all terms,conditions, and specifications of the ITB will be recommended for award. Veterans and local preferences were considered during the tabulation of the bids received. Local preference was not applied to any of the bidders. The Bid Price farm was categorized by manufacturers resulting in twenty-three(23)groups. The manufacturers on the bid price form included: Baber Coleman, Bard, Bristol Compressors, Carrier Equipment, Climate Master, Coleman, Copeland Compressors, Evapco, Friedrich, Florida Heat Pump Equipment, Goodman, Janitrol, Johnstone Supply, Lenox, Mitsubishi,Rheem Equipment,Trane Equipment,York Equipment, Ice O Matic,Delta Controls, Direct Digital Controls, Explorer Controls, and Johnson Controls. With regards to HVAC equipment,installation,parts and service the bids received from three (3)different vendors were deemed the lowest responsive"to the bid requirements. Those vendors are: Comfort Tech Air Conditioning &Refrigeration, Master Mechanical Services, Inc., and MRSE, LLC.(dlbla Roth Southeast). All of the responsive vendors provided the necessary manufacturer's letter authorizing service and selling of parts and equipment. 66 Commission Memorandum 1T®2014-066 HVAC Repair and Services March 5, 2074 Page 13 The Department of Procurement Management verified the following: ® Minimum-Requirements 1. Licensure/Certification. Miami-Dade County Air Conditioning Mechanical Journeyman license or Journeyman General Mechanical license, and EPA 608 Technical Program Certification. Current licenses must be provided with bid, and no personnel shall service City facilities without said licenses. Comfort Tech Air Conditioning & Refrigeration, Master Mechanical Services, Inc., and MRSE, LLC(d/bla Roth Southeast)submitted the required licenses. 2 Similar Experience. Bidder shall demonstrate previous experience in regards to the requirements of this solicitation for a period of no less than three (3)years in providing these services to at least one government agency in the Tri-County area (Miami-Dade, Broward, Palm Beach). ' Comfort Tech Air Conditioning & Refrigeration received very positive feedback from Miami-Dade County Corrections,Turner Construction Company, and Pirtle Construction Company. Master Mechanical Services, Inc. received excellent references from Miami-Dade College, Caristo Construction, and Monroe County. MRSE, LLC(d/b/a Roth Southeast)received great feedback from Florida Atlantic University,Amersco, and also has successfully provided services for the City of Miami Beach. 3 Manufacturer Authorization. Bidder shall submit, for each manufacturer group for which bidder submits a bid, documentation from the manufacturer that bidder is authorized to sell parts, install and provide ' service. All three (3)vendors provided the manufacturer's letter of authorization for i the groups they are being recommended for award. i i 67 Commission Memorandum ITB 2094-066 HVAC'Repair and Services March 5,2014 Page 14 • Past'Performance Comfort Tech,located in Hialeah Gardens,Florida;teas provided HVAC services and products for 17 years with over ten (10) years of service in South Florida. Specifically, they have successfully completed projects with Jackson Memorial Master Mechanical Services, Inc., located in Miami, Florida; has been servicing South Florida for over 20 years and has 33 years in the HVAC industry. Their technicians hold EPA certifications and have also received additional training in. Refrigerant T ransition and Recovery and other technical certifications. MRSE,LLC(d/b/a Roth Southeast), located in Davie, Florida;has three(3)years of HVAC service under its current name and in the past ten (10)years has operated under the name of Thermal Concepts. They are members of Energy Star and are Authorized Building Control Specialist(ABCS)for the state of Florida. Pricing submitted by all vendors is included in Appendix A. Based on the above, it is recommended that the following responsive, responsible bidders be awarded the contract(s). It is recommended that Master Mechanical Services, Inc. be awarded Groups 1-6, 8, 10, 13, 16-21, 23:that Comfort Tech be awarded Groups 7,9, 11, 12, 14, 15: and MRSE, LLC d/b/a Roth Southeast be awarded Group 22. CITY MANAGER'S REVIEW After considering the review and recommendation of City staff,the City Manager exercised his due diligence and is-recommendin to the Mayor and the City Commission to award a 9 9 Y tY contract to Master Mechanical°Services, Inc,Comfort Tech Air Conditioning&Refrigeration, and MRSE, LLC d/b/a Roth Southeast as previously indicated. CONCLUSION Based on the aforementioned, the Administration recommends that the Mayor and City Commission award a contract pursuant to Invitation to Bid (ITB) No. 2014-066 for HVAC Equipment, Installation, Parts and Services to Master Mechanical Services, Inc, Comfort Tech Air Conditioning&Refrigeration, and MRSE,LLC d/b/a Roth Southeast in the amount of$115,000. 68 y t _ at g88S8i, ��-88803�888 _r=S ;��8 888 ��-Sg S f�8HI8g8gg _ r _ 33c8 a 81 88 88 �H s dd3 E �' ] � n n ,�N-• ; b+w Di 3��m 4`6i m a .:P Z V .0 ,m.,N ; �W_Z °C�O P m�ri m N � ; '„V Qt S O` �n Ol'v.'.•�M y $ — a ..� o — a v 51 u o nnnJJJ �. �O S S.L 7 7 ] 7 UID 8 • �Y y� ? ] V H 8 � a ] ] 7 � ag s g L 5] ] 7i a 7 � V E 8 L 29 = _ = a a � D ?E o o E ao as o 1.2 'ea`SSg83,°83888 �-88$� s 8d 8d 8d d°bg 8E; 881s 1° o 8 „8888988 c._ 8988838 8E8888 in JI la n 8'.3 .L1p S Y T i 7 a V 8 8 =a .:s • VO H.G L Y >> 7 O O g 1 n .0 V �••c . .t. L Q a 7 R O G N • 9 Y. 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Y _ Y ~ � � g �a �` �'�� •a �a' �� $ 888. a888 $-888°�,�888888 cL S� �•1�N Z ° '1 w N O ��A Z Q O O1 N N R = Y � Z O pp] 3g `rAi m ��a •� s�to s�s`� Y Gi Gi � .`•`� Y M m •�``'` .t•`� n a= 3 a f p § _fig ! r V U L Y Y Y O _•� p;u � • d ° r���8o8c8d ypyp�8o988' r $c8v 800 8 3 1 e=8o 8e8c8 $� o88aoa ood � � r g 0 ]R o r w � c it a;f K$$8�afg88g8$ v° cr ". —Y o' d d ] o I O ��� > > S L �J�j � V C O. ° >>> V O R • � G � j as 3�eFFf �wrn 3��f� ca+asFFf '[aew i w •w A .w.o .9 c • a 4 F 2 F F F 3 yc == X x Al r�pg888`:r ' Spg8aaa�go88 85Ca �Fp88!88 _'88QSa"��pg'8SeR8pp8 a to 3^O`O• Q + 3 N n 0 Z �m.�'r C j m n N Z } V m M n N j ry p V���rNV^ C n w C 2 ° o.o �m�• N Q o � at v X a at c 'T2..� t � x X Sz X I $s$ ae$$•,- gg -g 8SS8-`-' _ s8 a Baas:' „essxaCgE8ga8 `�.i'A �s✓J!p •A d,��}.'. — FT� a p V= ui N.. � � S pp 8 G E S Cp 8 G Y: _ q U~.p m� � ��^N:.� r n V.mi�C1 Z C.�a!d M � q U•6�-m� g ��rn p���� ~ ��p��Z G x�^.+ry�m m Gf c' C 43 I ci �ory on a, V H X`o at"S f�K D, L{{ .O+'O y O '£"Ct 1� Y p i•' J`Y_Y G O Q Y Y Y A r N U 4 O y y D .dr p p I-E� 9 _ � • A I w Sg �SacBS -- d`g ao858� � � c��3QQ8 _ ��88Q88 ti oYg� a g6 -- S �g v �i��,X a •ZNe u p 32S _ !a ro � ��°�ZS,� - E Z g — E E n r. = L F c o o £ °m^ o r- V - W It T 3 L4 L 6 d C E¢m a E^o — a°E a m °E u� -_; � �cam zL - U 73 - -v-� MIAMIBEACH -City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7497, Fax: 786-394-4330 PUBLIC NOTICE ITB No. 2014-066-SW HVAC Equipment, Installation, Parts and Services ADDENDUM NO. 3 January 2, 2014 In response to questions and requests for additional information received by prospective Proposers and the Administration's additional review of the requirements set forth in the Bid, the Bid is hereby amended as follow: I. The deadline for the receipt of Bids remains January 9,2014 at 3:00 p.m. II. The Bid Price form, Section 5, has been revised. Please replace the original Bid Price form with the attached revised Bid Price Form dated 12/30/13. The bid will be deemed non-responsive if the attached revised Bid Price form is not submitted. The revision consists of renumbering the line items according to the group they belong to and revising Total Group titles. There have not been any additional manufacturers added to the bid price form. Please note that when the colon symbol (":") is used on the bid form it means range, for example,Total Group 5.1.1-(Items 1A:1 E) means 1A+1 B+1 C+1 D+1 E. The Bid Price Form is separated into two (2) sections; Section 5.1, EQUIPMENT, PARTS AND SERVICE; and Section 5.2, -EQUIPMENT OR PARTS ONLY (NO SERVICE). Bid Price Form allows for vendors who do not provide service to submit their price proposal for parts and equipment. Please note that Proposers are solely responsible for assuring they have received any and all addenda issued pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF SILENCE—ORDINANCE NO. 2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfi.gov/newcity/depts/purchase/bidintro.a§p Steven Williams Procurement Coordinator Department of Procurement Management ITB No.201.4=066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30113 SECTION 5.0 BID PRICE FuA00" RM REVISED 12/30/13 (1/2/14) N�I AvA I B Ea'Ar DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 305-673-7490 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5 s Bid Price Form Rev.12/30113 SECTION 5.0 BID PRICE FORM • submit Section • Price Form, and fully.executed by deadline-esta• -e • receipt the of bids vvill result in proposal being •- °e non-responsive an• being rejected. Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms,conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Bid Price Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Bid Price Form(Section 5)shall be initialed. SECTION 5.1 —EQUIPMENT PARTS AND SERVICE Group 1 '(Baber Co.leman) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 1A Hourly Rate- Regular 20 Hourly Rate 1 B Hourly Rate-Non Regular 10 Hourly Rate • • .•• %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up) 1 C Parts Pneumatic $2500 % 1D Balance of Line All other parts $2500 % 1E Baber Coleman Equipment $10000 % • s • • Total Group Group.2(Bard) Estimated -Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 2A Hourly Rate- Regular 100 Hourly Rate 2B Hourly Rate-Non Regular 40 Hourly Rate 7do/or (discount State Whether Net Cost Estima mark-up) the%Listed is a (GrossCost% Group Annual GSee special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 2C Parts $2500 % 2D E uipment Roof-Top Units $7500 % 2E Equipment Split Systems $7500 % 2F Balance of Line(All other parts) $2500 % Ewe 1011-11 It'i I 1-11 - I ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev. 12/30/13 Group 3(Bristol Compressors) Estimated Group Annual Total Item Description service hours T U/M Unit Cost (Quantity x Unit Cost 3A Hourl y Rate- Regular 100 I Hourly Rate 3B Hourly Rate-Non Regular 40 Hourly Rate • • Labor %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up) 3C Parts $5000 % Balance of Line(All other parts & ° 3D equipment) $10000 �0 •-total Item :Total Group Group 4(Carrier Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 4A Hourly Rate- Regular 200 Hourly Rate 4B Hourly Rate-Non Regular 80 Hourly Rate Sub-total Item 4-Labor(items 4A+413) %(discount State Whether Net Cost Estimated the% Listed is a (Gross—Cost% Group nnual Gross or mark-up) Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up 4C Parts $5000 % 4D Equipment Roof-To Units $7500 % 4E Equipment S lit Systems $5000 % 4F Chillers $10000 % 4G Balance of Line All other parts) $2500 % • • (items Total • • 4AAGY ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 5(Climate Master) Estimated Group Annual Total Item Description service hours U/M Unit Cost Quantity x Unit Cost 5A Hourly Rate-Regular 200 Hourly Rate 5B Hourly Rate- Non Regular 80 Hourly Rate •-total Item Labor. ` %(discount State Whether the Net Cost Estimated % Listed is a (Gross—Cost% Group nnual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up) 5C I Parts $2500 % 5D Equipment Roof-To Units $7500 % 5E Equipment Split Systems $5000 % 5F Water cooled equipment $2500 % 5G Balance of Line All other parts) $2500 % • . Parts Total • • ` Group 6(Coleman) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 6A Hourly Rate-Regular 50 Hourly Rate 613 Hourl Rate- Non Re ular 15 Hourly Rate Sub-total Item 6-Labor(items 6A 6 %(discount State Whether the Net Cost Estimated % Listed is a (Gross_Cost% Group nnual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 6C Parts $2500 % 6D Equipment Roof-Top Units $5000 % 6E Equipment S lit Systems $5000 % 6F Balance of Line All other arts $2500 % . . Total • • ITB No.2014-066-SW HVAC Repair Services and Parts Section 5-Bid Price Form Rev.12/30/13 Group 7(Copeland Compressors) -Estimated Group Annual Total Item Description service hours U/M Unit Cost Quantity x Unit Cost 7A Hourly Rate-Regular 20 Hourly Rate 7B Hourly Rate- Non Regular- 10 Hourly Rate • e . .•• ' discount State Whether the Net Cost (discount Estimated or mark-up) % Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 7C Parts $10000 % Balance of Line(All other parts & % 7D equipment) $5000 1111131 11 "1", gill • Ire e • ' Group 8(Evapco) Estimated Group Annual Total Item Description service hours U/M Unit Cost Quantity x Unit Cost) 8A Hourly Rate a Regular 100 Hourly Rate 8B Hourl Rate- Non Regular 40 Hourly Rate 77M % •s • • s -e e :' s s (discount State Whether the Net Cost Estimated %Listed is a (Gross_Cost% (See Special Group Annual Gross or mark ial Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 8C Parts $7500 % 8D E ui ment-Cooling Towers $10000 % 8E Balance of Line All other parts $2500 % • e : I ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev. 12/30/13 Group 9(Friedrich) Estimated -Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 9A Hourly Rate-Regular 20 Hourly Rate 913 Hourly Rate- Non Regular 10 Hourly Rate Sub-total Item�9-Lab6rfltems:9A+913) %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 9C Parts $3000 % 90 Equipment Roof-Top Units $5000 % 9E Equipment Split Systems $5000 % 9F Balance of Line All other parts $2000 % total Total Group 5.1.9(items . . . Group 10 (Florida Heat Pump Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 10A Hourly Rate-Regular 100 Hourly Rate 10B Hourly Rate- Non Regular 40 Hourly Rate Sub-total BI 1 ... 10A+ 1 %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross_Cost% (See Special Group Annual Gross Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 10C Parts $2500 % 10D Equipment Roof-Top Units $7500 % 10E Equipment S lit Systems $5000 % 10F Water cooled equipment $4000 % 10G Balance of Line(All other parts) $1000 % • total i 1 1 Total • • 1 - 1` 1 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 11 (Goodman) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 11A Hourly Rate- Regular 20 Hourly Rate 11B Hourly Rate- Non Regular Hourly Y Rate 77 % (discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up 11C Parts $3500 % 11 D Equipment Roof-To Units $5500 % 11E Equipment S lit Systems $5000 % 11F Balance of Line All other parts $1000 % Group.12(Janitr°QI) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 12A Hourly Rate- Regular 20 Hourly Rate 12B Hourly Rate- Non Regular 10 Hourly Rate • • .ss %(discount State Whether Net Cost Estimated or mark-up) the % Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up 12C Parts $3500 % 12D Equipment Roof-Top Units $5500 % 12E Equipment S lit Systems $5000 % 12F Balance of Line All other parts $1000 % s s - • . s • mom I ITB No.2014-066-SW HVAC Repair Services and Parts Section 5 m Bid Price Form Rev.12/30/13 ° r Group 13(Johnstone Supply) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 13A Hourly Rate-Regular 100 Hourly Rate 13B Hourly Rate- Non Re g ular 40 Hourly Rate •-total Item.1 3 14•• C %(discount State Whether Estimated or mark-up) the%Listed is a Net Cost Group Annual Gross See Special Discount of (Gross—Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up 13C Parts $3000 % 13D I Equipment Roof-Top Units $10000 % 13E Equipment S lit Systems $6000 % 13F Balance of Line All other parts $1000 % Group 14(Lenox) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 14A Hourly Rate-Regular 20 Hourly Rate 14B Hourl Rate-Non Re ular 10 Hourly Rate • totaHtem .•• (discount State Whether the Net Cost %Estimated %Listed is a ( or mark-up) Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up 14C Parts $3500 % 14D Equipment Roof-To Units $5500 % 14E Equipment Split Systems $5000 % 14F I Balance of Line(All other parts) $1000 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev. 12/30/13 Group 15(Mitsubishi) Estimated Group Annual Total Item Description service hours U/M Unit Cost Quantity x Unit Cost) 15A Hourly Rate m Regular 20 Hourly Rate 15B Hourl Rate-Non Re ular I 10 I Hourly Rate 11=111111111111MIl i 7 %• . . - .•. _1111 A all (discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up 15C Parts $3500 % 15D Equipment Roof-To Units $5500 % 15E Equipment Split Systems $5000 % 15F Balance of Line All other parts $1000 % Group 16(Rheem Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 16A Hourly Rate-Regular 200 Hourly Rate 16B Hourl Rate- Non Re ular 80 Hourly Rate %(discount State Whether the Net Cost Estimated or mark-up) Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs I Condition 3.23) up up) 16C Parts $7500 % 16D Equipment Roof-Top Units $10000 % 16E Equipment Split Systems $10000 % 16F Balance of Line All other parts $2500 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5--Bid Price Form Rev.12/30/13 Group 17(Trane Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost) 17A Hourly Rate-Regular 200 Hourly Rate 17B Hourly Rate- Non Regular 80 Hourly Rate total, Labor %(discount State Whether the Net Cost Estimated or mark-up) %Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up 17C Parts $5000 % 17D Equipment Roof-Top Units I $7500 % 17E Equipment Split Systems $7500 % 17F Chillers $7500 % 17G Balance of Line All other arts $2500 % Total Sub total Item 17-Parts,(Items 17, C:.17G), . . Group 18(York Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost Hourly 18A Hourly Rate-Regular 200 Rate Hourly 18B Hourly Rate-Non Regular 80 Rate 77 (discount or mark- up) State Whether Estimated Spec al the% Listed is Net Cost Group Annual Gross condition a Discount of JGross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 18C Parts $5000 18D Equipment Roof-To Units $10000 % 18E Equipment Split Systems $7500 % 18F Chillers $5000 % 18G Balance of Line (All other parts) $2500 % . . ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 19(Ice O Matic) Ice Machine Estimated Group Annual Total Item Description service hours U/M Unit Cost Q antity x Unit Cost Hourly 19A Hourly Rate- Regular 200 Rate Hourly 19B Hourly Rate-Non Regular 80 Rate Sub total Item 19 (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group nnual Gross Special a Discount of (Gross—Cost% P Condition Item Description Costs 3.23) Mark-up Discount or Mark-up) 19C Parts $10000 % 19D Equipment Ice machines $17500 % 19E Balance of Line All other parts $2500 % . . (items Total • • • •• • Group 20 (Delta-Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost Hourly 20A Hourly Rate- Regular 100 Rate Hourly 20B Hourly Rate-Non Regular 40 Rate Sub-total Item 20-Labor(Items 20A+20B) (discount or mark- up) State Whether Estimated Spec al the% Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost % Item Description Costs 3.23) Mark-up Discount or Mark-up 20C Parts $7500 % Balance of Line (All other parts & % 20D equipment) $12500 total - i li • . . 1 1 ` I t ITB No.2014-066-SW HVAC Repair Services and Parts Section 5 e Bid Price Form Rev. 12/30/13 Group 21 (Direct Digital -Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost Quantity x Unit Cost Hourly 21 A Hourly Rate- Regular 100 Rate Hourly 21 B Hourly Rate-Non Regular 40 Rate • • .•• (items (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Special Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 21 C Parts $7500 % Balance of Line(All other parts& 21 D equipment) $12500 • total • . • • (items Group 22 (Explorer-Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost Hourly 22A Hourly Rate- Regular 200 Rate Hourly 22B Hourly Rate- Non Regular 80 Rate NOW- • • .•• (items 22A (discount or mark- State Whether Estimated up) the% Listed is Net Cost Group Annual Gross (See nditional a Discount of (Gross—Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up 22C Parts $20000 % Balance of Line(All other parts& ° 22D equipment) $10000 �0 • • Items Total • • ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 23 (Johnson Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost) Hourly 23A Hourly Rate- Regular 200 Rate Hourly 23B Hourly Rate-Non Regular 80 Rate • • .•• (items (discount or mark- State Whether Estimated (see p)cial the% Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost % Item Description Costs 3.23) Mark-up Discount or Mark-up 23C Parts $6000 % 23D Equipment Roof-To Units $12500 % 23E Equipment S lit Systems $10000 % 23F Balance of Line All other parts $1500 % • total - (Items Total Group 5.1-23(Items 23A:23F) ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30113 SECTION 5.2—EQUIPMENT OR PARTS ONLY(NO SERVICE) Group 1 (Baber Coleman) %(discount State Whether Estimated the%Listed is Net Cost Group Annual Gross or mark-up) Discount of (Gross_Cost% (See Special a Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 1A Parts Pneumatic $2500 % 1B Balance of Line All other arts $2500 % 1C BaberColeman Equipment $10000 % Total • • • • Group 2(Bard) %(discount State Whether Estimated the% Listed is Net Cost Group Annual Gross or mark-up)(See Special a Discount Dit of Gross_Cost% Item Description Costs Condition 3.23 Mark-up Discount or Mark-up) 2A Parts $2500 % 2B Equipment Roof-To Units $7500 % 2C Equipment Split Systems $7500 % 2D Balance of Line All other parts) $2500 % Total • • • • ` Group 3(Bristol Compressors) %(discount State Whether Estimated the%Listed is Net Cost Group Annual Gross or mark-up) Discount of (Gross_Cost% (See Special a Item Description Costs Condition 3.23) Mark-up Discount or Mark-up 3A Parts $5000 % Balance of Line(All other parts & % 3B equipment) $10000 • • • ' • • ` ; Group 4(Carrier Equipment) %(discount State Whether Estimated the% Listed is Net Cost Group Annual Gross or mark-up) Discount Gross_Cost% a scoun o (See Special ( Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 4A Parts $5000 % 4B Equipment Roof-Top Units $7500 % 4C Equipment Split Systems $5000 % 4D Chillers $10000 % 4E Balance of Line (All other parts) $2500 % Total • • 5.24—Parts s • • ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12130113 Group 5(Climate Master) %(discount State Whether Estimated or mark-up) the% Listed is a Net Cost Group Annual Gross (See Special Discount of (Gross—Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 5A Parts $2500 % 5B Equipment Roof-To Units $7500 % 5C Equipment S lit Systems $5000 % 5D Water cooled equipment $2500 % 5E Balance of Line(All other parts) $2500 % Total • • Equipment - ° Group 6(Coleman) %(discount State Whether Estimated the% Listed is a Net Cost Group Annual Gross or mark-up) Discount of (Gross—Cost% (See Special ( Item Description Costs Condition 3.23 Mark-up Discount or Mark-up) 6A Parts $2500 % 6B Equipment Roof-To Units $5000 1 % 6C Equipment S lit Systems $5000 % 6D Balance of Line All other arts $2500 % Total • • 52.6 : E qqipment(items •° e i Group 7(Copeland Compressors) %(discount State Whether Estimated the%Listed is a Net Cost Group Annual Gross or mark-up) Discount of Gross_Cost% (See Special ( Item Description Costs Condition 3.23) Mark-up Discount or Mark-up 7A Parts $10000 % Balance of Line(All other parts & % 7B equipment) $5000 • - • • • • ° Group 8(Evapco) %(discount State Whether Estimated the% Listed is a Net Cost Group Annual Gross or mark-up) Discount of Gross_Cost% (See Special ( Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 8A Parts $7500 % 8B I Equipment-Cooling Towers $10000 % 8C Balance of Line All other parts $2500 % ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30113 Group 9(Friedrich) %(discount State Whether Estimated the%Listed is a Net Cost (See Speccial ial Discount Group Annual Gross or mark t of (Gross—Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up 9A Parts $3000 % 913 Equipment Roof-To Units $5000 % 9C Equipment Split Systems $5000 % 9D Balance of Line(All other parts) $2000 % Total Group 5.2.9—Parts&Equipment(items 9A:9D) Group 10 (Florida Heat Pump Equipment) %(discount State Whether Estimated the% Listed is a Net Cost (See Speccial ial Discount Group Annual Gross or mark t of (Gross—Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up 10A Parts $2500 % 10B Equipment Roof-To Units $7500 % 10C Equipment S lit Systems $5000 % 10D Water cooled equipment $4000 % 10E Balance of Line All other arts) $1000 % T6tal Group 52_1 s - OA Group 11 (Goodman) %(discount State Whether Estimated or mark-up) the%Listed is a Net Cost Group Annual Gross o Gross_Cost% (See Special Discount of ( Item Description Costs Condition 3.23 Mark-up Discount or Mark-up) 11A Parts $3500 % 11B Equipment Roof-To Units $5500 % 11C Equipment Split Systems $5000 % 11D Balance of Line All other parts) $1000 % • • . Parts ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev. 12/30/13 Group 12(Janitrol) %(discount State Whether Estimated or mark-up) the% Listed is a Net Cost Group Annual Gross (See Special Discount of (Gross—Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 12A Parts $3500 % 12B Equipment Roof-Top Units $5500 % 12C Equipment S lit Systems $5000 % 12D Balance of Line All other parts) $1000 I % Total • • Equipment - i Group 13(Johnstone Supply) % (discount State Whether Estimated or mark-up) the%Listed is a Net Cost Group Annual Gross (See Special Discount of (Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up 13A Parts $3000 % 13B Equipment Roof-Top Units $10000 % 13C Equipment S lit Systems $6000 % 130 Balance of Line(All other parts) $1000 % • • • Equipment Group 14.(Lenox) %(discount State Whether Estimated the%Listed is a Net Cost Group Annual Gross or mark-up)ci f o (Gross—Cost% (See Special Discount Item Description Costs Condition 3.23) Mark-up Discount or Mark-up 14A Parts $3500 % 14B Equipment Roof-Top Units $5500 % 14C Equipment S lit Systems $5000 % 14D Balance of Line All other parts $1000 Total • • • • - • • i ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 15 (Mitsubishi) (discount State Whether Estimated the% Listed is a Net Cost Group Annual Gross or mark-up) Discount of Gross_Cost% (See Special Item Description Costs Condition 3.23) Mark-up Discount or Mark-up 15A Parts $3500 % 15B Equipment Roof-To Units $5500 % 15C Equipment S lit Systems $5000 I % 15D Balance of Line All other parts) $1000 Total • • • • Group 16(Rheem Equipment) %(discount State Whether Estimated the% Listed is a Net Cost Group Annual Gross or mark-up) Di f Discount o (Gross—Cost% (See Special ( Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 16A Parts $7500 % 16B Equipment Roof-Top Units $10000 % 16C Equipment S lit Systems $10000 % 16D Balance of Line All other arts $2500 % Total Group 5.2,16—Parts&Equipment(items 1GA:16D) Group 17(Trane Equipment) %(discount State Whether Estimated the% Listed is a Net Cost Group Annual Gross or mark-up) Discount scoun o Gross_Cost% (See Special ( Item Description Costs Condition 3.23 Mark-up Discount or Mark-up 17A Parts $5000 % 17B Equipment Roof-To Units $7500 % 17C Equipment S lit Systems $7500 % 17D Chillers $7500 % 17E Balance of Line All other parts $2500 % • • • 5.2.17—Parts&Equipme !TB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 18 (York Equipment) _ % (discount or mark- up) State Whether Estimated Spec al the%Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 18A Parts $5000 % 18B Equipment Roof-To Units $10000 % 18C Equipment S lit Systems $7500 % 18D Chillers $5000 % 18E Balance of Line All other parts $2500 % Total • • • • : ` Group 19(Ice O Matic) Ice Machine (discount or mark- up) State Whether Estimated (See the%Listed is Net Cost Special Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up 19A Parts $10000 % 19B Equipment Ice machines $17500 % 19C Balance of Line All other parts) $2500 % Tota[Gr'oUp 52.19—Parts&Equipment(Items 19A.,1 9C.), Group 20 (Delta-Controls) (discount or mark- up) State Whether Estimated spec al the% Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up 20A Parts $7500 % Balance of Line (All other parts & % 20B equipment) 12500 Total,Gr u�p 5.2.29 Parts&Equipment(items 20A+20B i ITB No.2014-066-SW HVAC Repair Services and Parts Section 5-Bid Price Form Rev.12/30/13 Group 21 (Direct Digital -Controls) (discount or mark- up) State Whether Estimated Spec al the % Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up 21 A Parts $7500 % Balance of Line(All other parts & % 21 B equipment) $12500 Totat Group Equipment ` Group 22(Explorer-Controls) (discount or mark- State Whether Estimated up) the% Listed is Net Cost Group Annual Gross Co d Sp a Discount of (Gross-Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 22A Parts $20000 % Balance of Line(All other parts& o 22B equipment) $10000 /0 Total • • Equipment Group 23(Johnson.Controls) (discount or mark- State Whether Estimated up) the% Listed is Net Cost (See S Group Annual Gross Conditonial a Discount of (Gross-Cost % Item Description Costs 3.23) Mark-up Discount or Mark-up 23A Parts $6000 % 23B Equipment Roof-To Units $12500 % 23C Equipment Split Systems $10000 % 23D Balance of Line All other parts $1500 Total • • Equipment ••• • Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: M 1AM] BEACH City of Miami Beach, 1700 Convention Center.Drive, Miami Beach, -Florida 33139, � www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7497, Fax: 786-394-4330 PUBLIC NOTI-CE a ITB No. 2014-066-SW HVAC-Equipment, Installation, Parts and Services ADDENDUM NO. 2 December 26, 2013 In response to questions and requests for additional information received by prospective Proposers and the Administration's additional review of the requirements set forth in the Bid,the Bid is hereby amended as follow: 1. The deadline for the receipt of Bids has been changed -from January 2, 2014 to January 9, 2014 at 3:00 p.m. Note that a revised Bid Price Form will be released via subsequent addendum. i i Please note that Proposers are solely responsible for assuring they have received any and all addenda issued pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in 1 proposal disqualification. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF I SILENCE—ORDINANCE NO. 2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfi.gov/newcit-y/de.pts/purchase/bidintro.asp I 1 I I Steven Williams Procurement Coordinator Department of Procurement Management I MIAMMEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach,°Florida 33139, www.miamibeachfi.gov DEPARTMENT-OF PROCUREMENT MANAGEMENT Tel: 305-673-7497, Fax: 786-394-4330 PUBLIC NOTICE ITB No. 2014-066-SW HVAC Equipment, Installation, Parts and Services ADDENDUM NO. 1 December 18, 2013 In response to questions and requests for additional information received by prospective Proposers and the Administration's additional review of the requirements set forth in the Bid, the Bid is hereby amended as follow: I. The deadline for Bids has been changed from December 23, 2013 to January 2,2014 at 3:00 p.m. II. The Bid Price form, Section 5, has been revised. Please replace the original Bid Price form with the attached revised Bid Price Form. The bid will be deemed non-responsive if the attached revised Bid Price form is not submitted. The revision consists of separating the original bid price form into two (2) sections; Section 5.1, EQUIPMENT, PARTS AND SERVICE; and Section 5.2, EQUIPMENT OR PARTS ONLY(NO SERVICE). There have not been any additional manufacturers added to the bid price form. This revised Bid Price Form allows for vendors who do not provide service to submit their price proposal for parts and equipment. Ill. The following language has been added to Section 3.0, Special Conditions: MULTIPLE AWARD LANGUAGE: For installation or planned repairs/services projects estimated at a cost greater than $10,000.00, the department may seek quotes from all vendors within a group (irrespective of order of award)and may select the vendor deemed to be in the best interest of the City, the determination of which shall include price, ability to timely complete project and other related factors. BALANCE OF LINE:When the need arises for equipment, parts, service or installation of HVAC manufacturer equipment other than those named herein, the City may seek quotations from at least three awarded vendors and may select the vendor deemed to be in the best interest of the City, the determination of which shall include price, ability to timely complete project and other related factors.All equipment, parts, service or installation awarded under the Balance of Line option shall comply with all contract terms and conditions. IV. Please see answers below as a result of questions received since the release of ITB No. 2014-066SW. Q1. Per paragraph 4.1 Minimum Requirements sub-paragraph 4.1.1 License/Certification and 4.1.2 Similar Experience located on page 12. The two,paragraphs indicate the contractor is required to have a Miami- Dade County AirlConditioning Mechanical Journeyman license or Journeyman General license, and EPA 608 Technical Program Certification or similar experience.We are a state licensed class 1 air conditioning contractor and our sister company is a state licensed mechanical contractor.As a state licensed contractor would a copy of the license suffice as a substitute license to the journeyman requirement as indicated in the above paragraph? Al. Yes, the State License can operate in Dade County without further qualification. ITB No. 179-2013-SW Installation Removal Maintenance and Storage of Holiday Decorations ADDENDUM NO. 1 December 18, 2013 Q2. Per paragraph 4.1 Minimum Requirements sub-paragraph 4.1.3 Manufacturer Authorization located on page 12. As per the paragraph, the contractor is to submit authorization of procuring the equipment as listed in the ITB. We have several manufacturers we purchase equipment from and have authorization to do so from the manufacturer. This information does require significant time to acquire the documentation. Our concern is that we may not be able to receive documented authorization prior to -the ITB being submitted. If we are unable to provide the information at the time of submission of the ITB can this information be provided after the submission or would this render the contactor as non-responsive? A2. The contractor is required to submit all authorization of procuring the equipment at the time of bid submission. This documentation can be provided in whatever form(s) to the City at time of bid submission. Please note that Proposers are solely responsible for assuring they have received any and all addenda issued pursuant to solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS UNDER THE CONE OF SILENCE- -ORDINANCE NO. 2002-3378 WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfi.gov/newcity/depts/purchase/bidintro.asp Steven Williams Procurement Coordinator Department of Procurement Management ITB No.2014-066-SW HVAC Repair Services and Parts 'Section 5—Bid Price Form SECTION 5.0 BIru" PRICE FORM REVISED M I A.M I B E.A(�H. DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 305-673-7490 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form SECTION 5.0 BID PRICE FORM P.M.MIA:11711 Immiml i= Odle) • • -1 •••ti: •- • •PAI 11:10 11• •• •161JI lie, -• Bidder affirms th at the prices stated an the bid price form below represents the entire cost of the items In full accordance with the requirements of this ITB, inclusive of its terms,conditions,specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form ;Section 5) shall be completed mechanically or, if manually, in ink, Bid Price Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Bid Price Form (Section 5)shall be initialed. SECTION 5.1 —EQUIPMENT PARTS AND SERVICE Group 1 (Baber Coleman) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate- Regular 20 Hourly Rate 1 B Hourly Rate-Non Regular 10 I Hourly Rate • • .•• I MAN M : %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1C Parts Pneumatic $2500 % 1D Balance of Line All other parts $2500 % 1'E Baber Coleman Equipment $10000 • . • • Group 2(Bard) . Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)1 1A Hourly Rate-Regular 100 Hourly Rate 16 Hourly Rate-Non Regular 40 Hourly Rate %(discount State Whether Net Cost Estimated I or mark-up) the% Listed is a (Gross—Cost% Group .I Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u )2 1 C Parts $2500 % 1 D Equipment Roof-To Units $7500 % 1 E Equipment Split Systems $7500 % 1 F Balance of Line All other parts) $2500 % MEN • . ITB No.2014-066-SW HVAC Repair Services and Parts I Section 5—Bid Price Form Group 3(Bristol Compressors) Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1 1 Hourly Rate-Regular 100 Hourly Rate 1 B Hourly Rate- Non Regular 40 Hourly Rate • • . Labor %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1C Parts $5000 % Balance of Line(All other parts & ° 1 D equipment) $10000 �0 • • i Total • • Group 4(Carrier Equipment) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)1 1A Hourly Rate- Regular 200 Hourly Rate 1 B I Hourly Rate-Non Regular 80 Hourly Rate • • . Labor %(discount State Whether Net Cost Estimated the% Listed is a (Gross—Cost% (See Speccial ial Group Annual Gross or mark Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 2 1 C Parts $5000 % 1D Equipment Roof-To Units $7500 % 1E Equipment Split Systems $5000 % 1 F Chillers $10000 % 1G Balance of Line (All other parts) $2500 % • total i ! • j ITB No.2014-066-SW HVAC Repair Services and Parts I Section 5-Bid Price Form Group aster p 5(Climate ) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate-Regular 200 Hourly Rate 1 B l Hourly Rate- Non Regular 80 Hourly Rate • . Labor %(discount State Whether the Net Cost Estimated or mark-u p) % Listed is a (Gross_Cost% Discount or Mark- Group Annual Gross (See Special discount of Mark- u Item Description Costs Condition 3.23 up P 2 1C Parts $2500 % 1 D Equipment Roof-To Units $7500 % 1 E Equipment Split Systems $5000 % 1 F Water cooled equipment $2500 % 1G Balance of Line(All other parts) $2500 % • total Total • • ' Group 6(Coleman) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)1 1A Hourly Rate-Regular 50 Hourly Rate 1 B Hourly Rate-Non Regular 15 Hourly Rate S�iub- • _ Labor %(discount State Whether the Net Cost Estimated % Listed is a (Gross—Cost% Group Annual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs (See ondition 3123 up up)2 1C Parts $2500 % 1 D Equipment Roof-Top Units $5000 1 E Equipment Split Systems $5000 % 1 F Balance of Line.(AII other parts) $2500 % •-total Item -arts(Items I C: Tota . • f ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Group 7(Copeland Compressors) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)1 1A Hourly Rate—Regular 20 Hourly Rate 1 B Hourly Rate- Non Regular 10 Hourly Rate • • .•• ' %(discount State Whether the Net Cost Estimated or mark-up) %Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 2 1C Parts $10000 % Balance of Line(All other parts & ova 1 D e uipment) $5000 •-total Item )t Total • • Group 8 (Evapco) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate-Regular 100 Hourly Rate 1 B Hourly Rate- Non Re ular 40 Hourly Rate • • .•• ' %(discount State Whether the Net Cost Estimated %Listed is a (Gross—Cost% (See Special Group Annual Gross or mark Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up)2 1 C Parts $7500 % 1 D Equipment-Cooling Towers $10000 % 1 E Balance of Line(All other parts) $2500 % • Parts(Items 1 -1 E Tota ITB No.2014-066-SW HVAO Repair Services and Parts Section 5—Bid Price Form Group 9(Friedrich) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1 A Hourly Rate-Regular 20 Hourly Rate 1 B Hourly Rate-Non Regular 10 Hourly Rate total ..• S %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1 C Parts $3000 % 1 D Equipment Roof-Top Units $5000 % 1 E Equipment Split Systems $5000 % 1 F Balance of Line All other parts) $2000 % Sub-total Item I -Parts(items C. F Total Group ` Group 10 (Florida Heat Pump Equipment) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate- Regular 100 Hourly Rate 1 B I Hourly Rate-Non Regular 1 40 Hourly Rate • total - Labor %(discount State Whether Net Cost Estimated the%Listed is a (Gross_Cost% (See Special Group Annual Gross or mark-up) Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1 C Parts $2500 % 1 D Equipment Roof-To Units $7500 % 1 E Equipment S lit Systems $5000 % 1 F Water cooled equipment $4000 % 1 G Balance of Line All other parts $1000 % • . . Parts(ite Total . . ITB No.2014-066-SW HVAC Repair Services and Parts I Section 5—Bid Price Form Group 11 (Goodman) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate-Regular 20 Hourly Rate 1 B Hourly Rate-Non Regular 10 Hourly Rate • • _ Item 1 -Labo %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a {Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1 C Parts $3500 % 1 D Equipment Roof-Top Units $5500 % 1 E Equipment Split Systems $5000 % 1 F Balance of Line All other parts $1000 % . total Total . • Group 12(Janitrol) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate- Regular 20 Hourly Rate 1 B Hourly Rate-Non Regular 10 Hourly Rate • total .•• ` %(discount State Whether Net Cost Estimated or mark-up) the%Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1C Parts $3500 % 1 D Equipment Roof-To Units $5500 % 1 E Equipment Split Systems $5000 % 1 F Balance of Line All other parts $1000 % . total Tota • ITB No.2014-066-SW HVAC Repair Services and Parts I Section 5—Bid Price Form Group 13(Johnstone Supply) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost)l 1A Hourly Rate- Regular 100 Hourly Rate 1 B Hourly Rate-Non Regular 40 Hourly Rate • total •• (Items ` : %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1 C Parts $3000 % 1 D Equipment Roof-Top Units $10000 % 1 E Equipment S lit Systems $6000 % 1 F Balance of Line(All other parts) $1000 % . total Total • • ` Group 14(Lenox) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate-Regular 20 Hourly Rate 13 1 Hourly Rate-Non Regular 10 Hourly Rate • •tal Item I -Labo % discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 2 1C Parts $3500 % 1 D Equipment Roof-To Units $5500 % 1 E Equipment Split Systems $5000 % 1 F Balance of Line(Mother parts) $1000 • total em I -Parts :1 _(It ems C Totat Group ' ITB No.2014-066-SW HVAC Repair Services and Parts Section 5-Bid Price Form Group 15(Mitsubishi) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate- Regular 20 Hourly Rate 1 B Hourly Rate-Non Regular 10 Hourly Rate Sub-.total -Labor %(discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 2 1 C Parts $3500 % 1 D Equipment Roof-Top Units $5500 % 1 E Equipment Split Systems $5000 % 1 F Balance of Line(All other parts) $1000 % Total Sub-total:Item I -Parts(items C.1 • . .Group 16(Rheem Equipment) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1A Hourly Rate-Regular 200 Hourly Rate 113 1 Hourly Rate- Non Regular 80 Hourly Rate • • - .•• ° %(discount State Whether the Net Cost Estimated or mark %Listed is a (Gross_Cost% Group Annual Gross Special Discount of Mark- Discount or Mark- Item Description Costs Condit on 3123 up up)2 1C Parts $7500 % 1 D Equipment Roof-To Units $10000 % 1 E Equipment Split Systems I $10000 % 1 F Balance of Line(All other parts) $2500 % • total - - Total ! • I(IA-F), ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form m® Group 17(Trane Equipment) Estimated Total Group Annual (Quantity x Unit Item Description service hours U/M Unit Cost Cost)l 1 1 Hourly Rate-Regular 200 Hourly Rate 1 B Hourly Rate-Non Regular 1 80 1 Hourly Rate • .tal Item 1 -:Labo %(discount State Whether the Net Cost Estimated % Listed is a (Gross_Cost% (See Special Group Annual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up)2 1 C Parts $5000 % 1 D Equipment Roof-To Units $7500 % 1 E Equipment S lit Systems $7500 % 1 F Chillers $7500 % 1 G Balance of Line All other arts 0 I $2500 �� • . Total • Group 18(York Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost)l Hourly 1A Hourly Rate-Re ular 200 Rate Hourly 1B Hourly,Rate-Non Re ular 80 Rate • total Item 1 -Labor (discount or mark- up) State Whether Estimated Spec al the% Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost % Item Description Costs 3.23) Mark-up Discount or Mark-up)2 1C Parts $5000 % 1D Equipment Roof-To Units $10000 % 1 E Equipment Split Systems $7500 % 1 F Chillers $5000 % 1G Balance of Line All other parts $2500 % ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Group 19(Ice O Matic) Ice Machine Estimated Group Annual Total Item Description I service hours U/M Unit Cost (Quantity x Unit Cost)l Hourly 1A Hourly Rate- Regular 200 Rate Hourly 1 B Hourly Rate- Non Regular 80 Rate Sub-lotal - Labor (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group Annual Gross Spe d ion a Discount of (Gross_Cost % Item Description Costs 3.23) Mark-up Discount or Mark-up)2 1C Parts $10000 % 1 D Equipment Ice machines $17500 % 1 E Balance of Line (All other parts $2500 % . total Total Group 1(1 A-E) Group 20 (Delta-Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost)l Hourly 1A Hourly Rate-Regular 100 Rate Hourly 1 B Hourl Rate- Non Re ular 40 Rate Sub . . - ..• (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group Annual Gross Spe d ioln a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up)2 1 C Parts $7500 % Balance of Line (All other parts & % 1 D equipment) $12500 • • o Ttal Group ` P ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Group 21 (Direct Digital Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost)l Hourly 1A Hourly Rate-Regular 100 Rate Hourly 1 B Hourlv Rate-Non Re ular 40 Rate • • .•• ` (discount or mark- up) State Whether Estimated (See the%Listed is Net Cost Group nnual Gross Special a Discount of (Gross Cost% P Condition (Gross_ Cost Description Costs 3.23) Mark-up Discount or Mark-u 2 1 C Parts $7500 % Balance of Line(All other parts& % 1 D equipment) $12500 • total Total • • ii Group 22(Explorer,-.Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost)l Hourly 1A Hourly Rate-Regular 200 Rate Hourly 113 Houriv Rate-Non Re ular 80 Rate Sub-,total .•• ° % (discount or mark- State Whether Estimated (see p)cial the%Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up)2 1 C Parts $20000 % Balance of Line (All other parts& % 1 D equipment) $10000 •-tota • • • ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Group 23 (Johnson Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost)l Hourly 1A Hourly Rate-Regular 200 Rate Hourly 1 B Hourly Rate-Non Regular 80 Rate • • .••r(Items.1 ' (discount or mark- State Whether Estimated (see pciai the%Listed is Net Cost Group Annual Gross condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up)2 1 C Parts $6000 % 1 D Equip ment Roof-Top Units $12500 % 1 E Equip ment Split Systems $10000 % 1F Balance of Line All other parts $1500 % • total Total • • ' ITB No.2014-066-SW HVAC Repair Services and Parts I Section 5—Bid Price Form SECTION 5.2— EQUIPMENT OR PARTS ONLY(NO SERVICE) Group 1 (Baber Coleman) %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Discount or Mark Item Description Costs Condition 3.23) Mark-up up)2 1A Parts Pneumatic $2500 % 1B Balance of Line All other arts $2500 % 1C Baber Coleman Equipment $10000 % • Equipment , Group 2(Bard) %(discount State Whether Net Cost Estimated the% Listed is a (Gross_Cost% (See Speccial ial Group Annual Gross or mark Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1A Parts $2500 % 1B Equipment Roof-To Units $7500 % 1C Equipment Split Systems $7500 % 1 D Balance of Line All other parts $2500 % • • • ` Group 3(Bristol Compressors) %(discount State Whether Net Cost Estimated or mark-up) the%Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-u u 2 1A Parts $5000 Balance of Line(All other parts& % 1 B equipment) $10000 Total— • r - ` Group 4(Carrier Equipment) %(discount State Whether Net Cost -Estimated or mark-up) the%Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 2 1A Parts $5000 % 1 B Equipment Roof-Top Units $7500 % 1 C Equipment Split Systems $5000 % 1 D Chillers $10000 % 1 E Balance of Line(All other parts) $2500 % • •pipment(items 1 ` ITB No.2014-066-SW HVAC Repair Services and Parts Section 5-Bid Price Form Group 5(Climate, Master) %(discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up)2 1A Parts $2500 % 1 B Equipment Roof-To Units $7500 % 1 C Equipment Split Systems $5000 % 1 D Water cooled equipment $2500 % 1 E Balance of Line All other parts) $2500 % • : ;Z6111110 ` Group 6(Coleman) %(discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up)2 1A Parts $2500 % 1 B Equipment Roof-Top Units $5000 % 1 C Equipment Split Systems $5000 % 1 D Balance of Line(All other parts) $2500 % • OEM 5:011110111 ' Group 7._(Copeland Compressors) %(discount State Whether the Net Cost Estimated or mark-up) %Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up)2 1A Parts $10000 % Balance of Line(All other parts & 1 B equipment $5000 • ' • • Group 8(Evapco) %(discount State Whether the Net Cost Estimated % Listed is a (Gross—Cost% (See Special Group Annual Gross or mark ial Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up)2 1A Parts $7500 % 1 B Equipment-Coolin Towers $10000 % 1 C Balance of Line(All other parts) $2500 % ITB No.2014-066-SW HVAC Repair Services and Parts I Section 5—Bid Price Form Group 9(Friedrich) %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1A Parts $3000 % 113 Equipment Roof-To Units $5000 % 1C Equipment Split Systems $5000 % 1 D Balance of Line All other garts $2000 % To • • Group 10(Florida Heat Pump Equipment) %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross_Cost % (See Special Group Annual Gross Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1A Parts $2500 % 1 B Equipment Roof-Top Units $7500 % 1 C Equipment Split Systems $5000 % 1 D Water cooled equipment $4000 % 1 E Balance of Line All other parts $1000 % To • • Group 11 (Goodman) %(discount State Whether Net Cost Estimated the% Listed is a (Gross—Cost% Group Annual Gross or mark-up)(See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 2 1A Parts $3500 % 1 B Equipment Roof-To 0 Units $5500 �� 1 C Equipment S lit Systems $5000 % 1 D Balance of Line fAII other parts) $1000 % • • • ' D ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Group 12 (Janitrol) % (discount State Whether Net Cost Estimated the% Listed is a (Gross—Cost% Group Annual Gross or mark-up)(See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1A Parts $3500 % 1 B Equipment Roof-To Units $5500 % 1C Equipment Split Systems $5000 % 1 D Balance of Line(All other parts $1000 % Group 13(Johnstone Supply) % (discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up)2 1A Parts $3000 % 1 B Equipment Roof-To Units $10000 % 1 C Equipment S lit Systems $6000 % 1 D Balance of Line(All other parts) $1000 % s qUipment Otems Group 14(Lenox) %(discount State Whether the Net Cost Estimated or mark % Listed is a (Gross_Cost% Group Annual Gross Special Discount of Mark- Discount or Mark- Item Description Costs Condit on 3123) up u 2 1A Parts $3500 % 1 B Equipment Roof-To Units $5500 % 1 C Equipment Split Systems $5000 % 1 D Balance of Line All other parts) $1000 % • w Till • oil- ` t ITB No.2014-066-SW HVAC Repair Services and Parts -Section 5—Bid Price Form Group 15(Mitsubishi) %(discount State Whether the Net Cost Estimated % Listed is a (Gross_Cost% (See Special Group Annual Gross or mark ial Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up)2 1A Parts $3500 % 1B Equipment Roof-To Units $5500 % 1C Equipment Split Systems $5000 % 1D Balance of Line All other parts) $1000 % it • quipm.ent Group 16(Rheem Equipment) % (discount State Whether the Net Cost Estimated % Listed is a (Gross_Cost% Group Annual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 2 1A Parts $7500 % 1B Equipment Roof-To Units $10000 % 1C Equipment S lit Systems $10000 % 1D Balance of Line All other parts $2500 % • : Equipment(items IA S Group 17(Trane Equipment) %(discount State Whether the Net Cost Estimated or mark %Listed is a (Gross_Cost% p Group Annual Gross Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3123 up u 2 1A Parts $5000 % 1B Equipment Roof-To Units $7500 % IC Equipment Split Systems $7500 % 1D Chillers $7500 % 1 E Balance of Line(All other parts) $2500 % • • • ITB No.2014-066-SW HVAC Repair Services and Parts I Section 5—Bid Price Form Group 18(York Equipment) % (discount or mark- up) State Whether Estimated (See the % Listed is Net Cost Group nnual Gross Special a Discount of (Gross Cost% p Condition (Gross_ Cost Description Costs 3.23) Mark-up Discount or Mark-up)2 1A Parts $5000 % 1 B Equipment Roof-Top Units $10000 % 1 C Equipment Split Systems $7500 % 1 D Chillers $5000 % 1 E Balance of Line(All other parts) $2500 % •tal,-Parts&Equip Group 19(Ice O Matic) Ice Machine (discount or mark- up) State Whether Estimated Spec al the%Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up)2 1A Parts $10000 % 1 B Equipment Ice machines $17500 % 1 C Balance of Line All other parts $2500 % 1p Group 20(Delta-Controls) (discount or mark- up) State Whether Estimated (see the%Listed is Net Cost Special Group Annual Gross Condition a Discount of (Gross—Cost% Item Description Costs 3.23) Mark-up Discount or Mark-u 2 1A Parts $7500 % Balance of Line(All other parts & % 1 B equipment) $12500 • • • - ` ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Group 21 (Direct Digital -Controls) (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Special Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 1 3.23) Mark-up Discount or Mark-u 2 1A Parts $7500 Balance of Line (All other parts& /0 o 1 B equipment) $12500 • • • - - Group 22 (Explorer-Controls) % (discount or mark- State Whether Estimated up) the% Listed is Net Cost Group Annual Gross Co d tional a Discount of (Gross—Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up)2 1A Parts $20000 % Balance of Line(All other parts & % 1 B equipment) $10000 • : Equipment(items Group 23(Johnson Controls) (discount or mark- State Whether Estimated up) the% Listed is Net Cost (See Special ° Group Annual Gross Condition a Discount of (Gross—Cost /o Item Description Costs 3.23) Mark-up Discount or Mark-up)2 1A Parts $6000 % 1 B Equipment Roof-To Units $12500 % 1 C Equipment S lit Systems $10000 % 1D Balance of Line All other parts) $1500 % Total— : Equipment(items IA Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: IMIAAA I B FAC ITB NO.: 2014-066-SW INVITATION TO tmshlD HVAC Equipment, Installation, Parts and Services °� ` , ,Tabfe of Contents t Section 1, Instructions to Bidders .............................................................................. p. 2 Section 2, General Conditions.................................................................................... P. 3 Section 3, Special Conditions ................................................................................... P. 7 Section 4, Specifications&Technical Requirements ..................................................... P. 12 Section 5, Bid Price Form*............................................................................................. p. 14 Section 6, Certification&Affidavits ............................................................................ p 25 Section 7,"No Bid" Form ......................................................................................... P. 31 . v ry f IT-13 No.2014-066-SW HVAC Repair Services and Parts 'Section 1-Instruction to Bidders / IAMIBE H SECTION 1, INSTRUCTIONS TO BIDDERS •j I c7st A I 1791- J,ra III I@] Procurement.Contact: Tel: -Email: Steven Williams 305)673-7497 S tev e nwilliams @miamibeachfl.gov Original Signed Proposal: Copies of'Original Signed Proposal: -Electronic Copies(CD-ROM or Flashdrive) 1 0 1 s ® 7 1 Due Date&Time: Location for Bid Submittal: December 23, 2013, 3:00p.m. City of Miami Beach : • _ • • - ® , _ Department of Procurement Management _ • • • _ • 1700 Convention Center Drive, 3RD Floor • • o • • • _ _ • Miami Beach, Florida 33139 • • e e 1. CONE OF SILENCE.Pursuant to Section 2-486 of the City Code, The City does not accept responsibility for delays, natural or all procurement solicitations once advertised and until an award otherwise. recommendation has been forwarded to the City Commission by 4. ADDENDUM. Procurement may issue an addendum in response the City Manager are under the"Cone of Silence."The Cone of to any inquiry received, prior to Bid opening, which changes, Silence ordinance is available at adds to or clarifies the terms, provisions or requirements of the hdp://library.municode.com/index.aspx?clientlD=13097&statelD= solicitation. The Bidder should not rely on any representation, 9&statena me=Florida.Any communication or inquiry in reference statement or_explanation whether written or verbal, other than to this solicitation with any City employee or City official is strictly those made in this Bid Solicitation document or in any addenda prohibited with the of exception communications with the issued. Where there appears to be a conflict between this Bid procurement director, or his/her administrative staff responsible Solicitation and any addenda, the last addendum issued shall for administering the procurement process for this solicitation prevail. It is the Bidder's responsibility to ensure receipt of all providing said communication is limited to matters of process or addenda, and any accompanying documentation is included in procedure regarding the solicitation. Communications regarding Bid Proposal as required. this solicitation are to be submitted in writing to the Procurement 5. SPECIAL NOTICES:You are hereby advised that this solicitation Contact named herein with a copy to the City Clerk at is subject to the following ordinances/resolutions, which may be rafaelgranado @miamibeachfl.gov. found on the City Of Miami Beach website: 2. BID PROPOSAL. The Bid Proposal is to include the Bid Price htto:Hweb.miamibeachfl.qov/procuremenVscroll.aspx?id=23510 Form (Section 5) and Bid Certification and Affidavits (Section 6) • CONE OF SILENCE—CITY CODE SECTION 2-486 and any other information requested herein. Failure to submit a 0 CAMPAIGN CONTRIBUTIONS BY CONTRACTORS-CITY CODE signed Bid Price Form (Section 5) by the due date and time SECTION established herein, or via addendum,for the receipt of bids shall 0 DEBARMENT PROCEEDINGS — CITY CODE SECTION 2-397 render bid non-responsive. THROUGH 2-485 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES—CITY The Bid Price Form (Section 5) shall be completed mechanically CODE SECTION 2-481 THROUGH 2486 or, if manually, in ink. Bid Price Forms (Section 5) completed in • LIVING WAGE REQUIREMENT — CITY CODE SECTION 407 THROUGH 410 pencil shall-be deemed non-responsive.All corrections on the Bid 0 LOCAL PREFERENCE FOR MIAMI BEACH-BASED Price Form(Section 5)shall be initialed. CONTRACTORS—CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED 3. SEALED BIDS. Bids must be submitted in a sealed envelope or AND CONTROLLED BY VETERANS AND TO STATE CERTIFIED container. The following information should be clearly marked on SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES the face of the envelope or container in which the bid is CITY CODE SECTION 2-374 submitted: Bid Number, Bid Title, Bidders Name, Bidder Return o PROTEST,PROCEDURES—CITY CODE SECTION 2-371 Address.Any Bid received after the first Bid has been opened will be considered late and will be returned to the Bidder unopened. NAfM0, BELAC-`8 ITB No.2014-066-SV1! HVAC Repair Services and Parts Section 2-General Conditions SECTION 2 GENERAL TERMS AND CONDITION 2.1 GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to Note as to Brand Names:Catalog numbers,manufacturers'and brand names, become thoroughly familiar with the Bid requirements,terms and conditions of this when listed, are informational guides as to a standard of acceptable product solicitation.Ignorance by the Bidder of conditions that exist or that may exist will not quality level only and should not be construed as an endorsement or a product be accepted as a basis for varying the requirements of the City,or the compensation limitation of recognized and legitimate manufacturers. Bidders shall formally to be paid to the Bidder. substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. 2.2 MODIFICATIONMITHDRAWALS OF BIDS.A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and 2.10 EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this time. Modifications received after the bid due date and time will NOT be considered. solicitation that before,during,and after a public emergency,disaster,hurricane, Bids shall be irrevocable until contract award unless withdrawn in writing prior to the tomado, flood, or other acts of force majeure that the City of Miami Beach, bid due date or after expiration of 120 calendar days from the opening of bids without Florida shall receive a"First Priority"for any goods and services covered under a contract award. .Letters of withdrawal received after the bid due date and before any award resulting from this solicitation, including balance of line items as said expiration date and letters of withdrawal received after contract award will NOT applicable. It is vital and imperative that the majority of citizens are protected be considered. from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, 2.3 PRICES QUOTED.Prices quoted shall remain firm and fixed during the duration of vendor agrees to provide all award-related goods and services to the City on a the contract. In completing the bid form,state both unit price and extended total, "first priority"under the emergency conditions noted above. when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid,the UNIT 2.11 NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested PRICE quoted will govern. All prices must be F:O.B. destination, freight prepaid for compliance with specifications. Items delivered, not conforming to (unless otherwise stated in Special Conditions). Discounts for prompt payment;The specifications,may be rejected and returned at the bidder's expense. These Bidder may offer cash discounts for prompt payments;however,such discounts will items,as well as items not delivered as per delivery date in bid and/or purchase not be considered in determining the lowest price during bid evaluation. Bidders are order,may be purchased by the City,at its discretion,on the open market. Any requested to provide prompt payment terms in the space provided on the Bid increase in cost may be charged against the bidder. Any violation of these submittal signature page of the solicitation. Award, if made,will be in accordance stipulations may also result in the bidder's name being removed from the City's with terms and conditions stated herein. Each item must be bid separately,and no vendor list. attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of 2.12 PRODUCT INFORMATION. Product literature, specifications, and technical bid(s). information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the"BID FORM". However, in all 2.4 TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. cases must be provided within five (5) calendar days upon request from Purchasing Agent. 2.5 MISTAKES.Bidders are expected to examine the specifications,delivery schedules, bid prices,and extensions,and all instructions pertaining to supplies and services. 2.13 SAMPLES. Bids submitted as an"equal"product must be accompanied with Failure to do so will be at the bidder's risk and may result in the bid being non- detailed specifications.Samples of items,when required,must be furnished free responsive. of expense and,if not destroyed,will,upon request,be returned at the bidder's expense. Bidders will be responsible for the removal of all samples famished 2.6 CONDITION AND PACKAGING.Bidder guarantees items offered and delivered to within(30)days after bid opening. All samples will be disposed of after thirty be the current standard production model at time of bid and shall offer expiration (30)days. Each individual sample must be labeled with the bidder's name. dating of at least one year or later. Bidder also guarantees items offered and Failure of the bidder to either deliver required samples, or to clearly identify delivered to be new,unused,and free from any and all defects in material,packaging samples may be reason for rejection of the bid. Unless otherwise indicated, and workmanship and agrees to replace defective items promptly at no charge to the samples should be delivered to the Procurement Division, 1700 Convention City of Miami Beach,for the manufacturer's standard warranty but in no case for a Center Drive,Miami Beach,FL 33139. period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial 2.14 DELIVERY.Unless actual date of delivery is specified(or if specified delivery packaging. cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order,in space provided. Delivery time may 2.7 UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all become a basis for making an award. Delivery shall be within the normal manufactured items and fabricated assemblies shall be U.L.listed or re-examination working hours of the City using Department,Monday through Friday,excluding listing where such has been established by U.L.for the item(s)offered and furnished. holidays.Receiving hours are Monday through Friday,excluding holidays,from 8:30 A.M.to 5:00 P.M. 2.8 CITY'S RIGHT TO WAIVE OR REJECT BIDS.The City Commission reserves the right to waive any informalities or irregularities in this Bid;or to reject all bids,or any 2.15 INTERPRETATIONS. Any questions concerning the Bid conditions and part of any bid,as it deems necessary and in the best interest of the City of Miami specifications should be submitted, in writing, to the City's Department of Beach. Procurement Management(DPM)1700 Convention Center Drive,Miami Beach, FL 33139.or facsimile:786-394-4075. 2.9 EQUIVALENTS.If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications,he must so indicate in his bid. Specific 2.16 LATE SUBMISSION.All bids received after the date,time,and place specified article(s)of equipment/supplies shall conform in quality,design and construction with in the Bid,will be returned to the bidder unopened,and will not be considered. all published claims of the manufacturer. The responsibility for submitting bids before the stated time and date is solely The bidder shall indicate in the Bid Form the manufacturer's name and number if the responsibility of the bidder. The City will not be responsible for delays bidding other than the specified brands,and shall indicate ANY deviation from the caused by mail, courier service,or any other entity or occurrence. Facsimile, specifications as listed in the Bid. Other than specified items offered requires electronic,or e-mailed bids will not be accepted. complete descriptive technical literature marked to indicate detailed conformance with specifications,and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE 2.17 INSPECTION,ACCEPTANCE&TITLE.Inspection and acceptance will be at CONSIDERED WITHOUT THIS INFORMATION. destination,unless otherwise provided. Title to(or risk of loss or damage to)all items shall be the responsibility of the successful bidder until acceptance by the ;�,%' 1 BEACH! ITB No.2014-066-SW HVAC Repair Services and Parts Section 2=General Conditions City,unless loss or damage results from the gross negligence or willful misconduct of or loss to the City occasioned b negligence of the bidder,or his/her officers, ty 9 9 ty Y the City. employees, contractors, and/or agents, for failure to comply with Applicable Laws. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,the City reserves the right to cancel the order upon 2.28 BID BONDS,PERFORMANCE BONDS,CERTIFICATES OF INSURANCE.Bid written notice to the seller,and return the product,at the bidders expense. Bonds,when required,shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the 2.18 PAYMENT.Payment will be made by the City after the items have been received, successful bidder to submit a performance bond and certificate of insurance in inspected,and found to comply with Bid specifications,free of damage or defect,and the amount specified in the Special Conditions. properly invoiced. 2.29 DEFAULT.Failure or refusal of a bidder to execute a contract upon award,or 2.19 DISPUTES. In case of any doubt or difference of opinion as to the items and/or withdrawal of a bid before such award is made,may result in forfeiture of that services(as the case may be)to be furnished hereunder,the decision of the City portion of any bid surety required as liquidated damages incurred by the City shall be final and binding on all parties. thereby- or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders 2.20 LEGAL REQUIREMENTS.The bidder shall be required to comply with all federal, list. State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances,and/or rules and regulations that in any manner affect the items covered 2.30 CANCELLATION.In the event any of the provisions of this.Bid are violated by herein(collectively,Applicable Laws). Lack of knowledge or ignorance by the bidder the bidder, the City shall give written notice to the bidder stating such with/of Applicable Laws will in no way be a cause for relief from responsibility. deficiencies and,unless such deficiencies are corrected within ten(10)calendar days from the date of the City's notice,the City,through its City Manager,may 2.21 PATENTS&ROYALTIES.The bidder shall indemnify and save harmless the City of declare the contract in default and terminate same, without further notice Miami Beach,Florida,and its officers,employees,contractors,and/or agents,from required to the bidder.Notwithstanding the preceding,the City,through its City liability of any nature or kind,including cost and expenses for,or on account of,any Manager,also reserves the right to terminate the contract at any time and for copyrighted,patented,or unpatented invention,process,or article manufactured or any reason, without cause and for convenience, and without any monetary used in the performance of the contract,including its use by the City of Miami Beach, liability to the City,upon the giving of thirty(30)days prior written notice to the Florida. If the bidder uses any design,device or materials covered by letters,patent, bidder. or copyright, it is mutually understood and agreed,without exception, that the bid prices shall include all royalties or cost arising from the use of such design,device, 2.31 BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show or materials in any way involved in the work. purchase order numbers and shall be submitted to the ordering City department. 2.22 OSHA.The bidder warrants to the City that any work,services,supplies,materials or 2.32 SUBSTITUTIONS.After award of contract,the City WILL NOT accept substitute equipment supplied pursuant to this Bid shall conform in all respects to the standards shipments of any kind. The bidder is expected to furnish the brand quoted in its set forth in the Occupational Safety and Health Act of 1970,as amended,and the bid. Any substitute shipments will be returned at the bidder's expense. failure to comply with this condition will be deemed breach of contract Any fines levied because of inadequacies to comply with this condition shall be borne solely by 2.33 FACILITIES,The City,through its City Manager or his/her authorized designee, the_bidder. reserves the right to inspect the bidder's facilities at any time,upon reasonable prior written or verbal notice. 2.23 MANNER OF PERFORMANCE.Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local,State,County, 2.34 PROTEST. In the event a prospective bidder wishes to protest any part of and Federal laws, rules, regulations and codes. Bidder agrees that the services the General Conditions, Special Conditions and/or Technical Specifications provided shall be provided by employees that are educated,trained, experienced, contained in this it must file a notice of protest in writing to the Procurement certified, and licensed in all areas encompassed within their designated duties. Director,with a copy to the City Cleric,at least ten(10)business days prior to Bidder agrees to furnish to the City any and all documentation, certification, the Bid opening date and hour specified in the solicitation. Any bidder,who has authorization, license, permit, or registration currently required by applicable laws, a substantial interest in,and is aggrieved in connection with the solicitation or rules,and regulations. Bidder further certifies that it and its employees will keep all proposed award may protest to the City Manager or his or her designee anytime licenses,permits,registrations,authorizations,or certifications required by applicable until two(2)business days following the release of the City Manager's written laws or regulations in full force and effect during the term of this contract. Failure of recommendation to the-City Commission.Failure to file a timely notice of protest bidder to comply with this paragraph shall constitute a material breach of this will constitute a waiver of proceedings. contract. 2.35 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:If a bidder is in 2.24 SPECIAL CONDITIONS.Any and all Special Conditions that may vary from these doubt as to the true meaning of the Bid specifications,or other Bid documents, General Terms and Conditions shall have precedence. or any part thereof,the bidder must submit to the City,at least ten(10)calendar days prior to the scheduled Bid opening date,a request for clarification. NO 2.25 ANTIDISCRIMINATION.The bidder certifies that he/she is in compliance with the QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375,relative to equal employment opportunity for all Any interpretation of the Bid, including, without limitation, responses to persons without regard to race,color,religion,sex or national origin. questions and request for clarification(s)from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original 2.26 AMERICAN WITH _DISABILITIES ACT. To request this material in accessible specifications,the Addendum shall supersede such specifications,to the extent format, sign language interpreters, information on access for persons with specified. Subsequent Addendum shall govern over prior Addendum only to the disabilities,and/or any accommodation to review any document or participate in any extent specified.The bidder shall be required to acknowledge receipt of any and city-sponsored proceeding,please contact 305-604-2489(voice),305-673-7524(fax) all Addendum,and filling in and signing in the spaces provided in section 5.0, or 305-673-7218(TTY)five days in advance to initiate your request.TTY users may Acknowledgements/Affidavits.Failure to acknowledge Addendum may deem a also call 711(Florida Relay Service). bid non-responsive. 2.27 LIABILITY, INSURANCE,LICENSES AND PERMITS.Where bidders are required The City will not be responsible for explanations,interpretations,or answers to to enter or go on to City of Miami Beach property to deliver materials or perform work questions made verbally or in writing by any City representative,unless issued or services as a result of the Bid,the bidder will assume the full duty,obligation and by the City via formal written Addendum to this Bid. expense of obtaining all necessary licenses,permits,and insurance,and assure all work complies with all Applicable Laws.The bidder shall be liable for any damages ol BEACH e4_ ITB No.2014-066-SW HVAC Repair Services and Parts I Section 2-General Conditions Any questions or clarifications concerning the Bid shall be submitted in writing to the 2.43 ESTIMATED QUANTITIES. -Estimated quantities or estimated dollars, if Department of Procurement Management(DPM) 1700 Convention Center Drive, provided,are for City guidance only.No guarantee is expressed or implied as to Miami Beach,FL 33139 with a copy to the City Clerk quantities or dollars that will be used during the contract period.The City is not obligated to place any order for a given amount subsequent to the award of this 2.36 DEMONSTRATION OF COMPETENCY. Bid.Estimates are based upon the City's actual needs and/or usage during a A.Pre-award inspection of the bidders facility may be made prior to the award of previous contract period. The City may use said estimates for purposes of contract determining whether the low bidder meets specifications. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. 2.44 COLLUSION.Where two(2)or more related parties each submit a bid or bids C. Bidders must be able to demonstrate a good record of performance for a for any contract, such bids or bids shall be presumed to be collusive. The reasonable period of time, and have sufficient financial capacity, equipment, and foregoing presumption may be rebutted by presentation of evidence as to the organization to ensure that they can satisfactorily perform the services if awarded a extent of ownership, control and management of such related parties in the contract under the terms and conditions of this Bid. preparation and submittal of such bid or bids."Related parties"means bidders or D.The terms"equipment and organization",as used herein shall,be construed to the principals thereof which have a direct or indirect ownership interest in mean a fully equipped and well established company in line with the best business another bidder for the same contract, or in which a parent company or the practices in the industry,and as determined by the City of Miami Beach. principals thereof of one(1)bidder have a direct or indirect ownership interest in E.The City may consider any evidence available regarding the financial,technical, another bidder for the same contract.Bid or bids found to be collusive shall be and other qualifications and abilities of a bidder, including past performance rejected. (experience),in making an award that is in the best interest of the City. F.The City may require bidders to show proof that they have been designated as Bidders who have been found to have engaged in collusion may also be authorized representatives of a manufacturer or supplier,which is the actual source suspended or debarred,and any contract resulting from collusive bidding may of supply. In these instances,the City may also require material information from the be terminated for cause. source of supply regarding the quality,packaging,and characteristics of the products to be supply to the City. Any material conflicts between information provided by the 2.45 DISPUTES.In the event of a conflict between the Bid documents,the order of source of supply and the information contained in the bidder's bid may render the bid priority of the documents shall be as follows: non-responsive. A. Any contract or agreement resulting from the award of this Bid;then G. The City may, during the period that the contract between the City and the B. Addendum issued for this Bid, with the latest Addendum taking successful bidder is in force,review the successful bidders record of performance to precedence;then ensure that the bidder is continuing to provide sufficient financial support,equipment, C. The Bid;then and organization as prescribed in this bid. Irrespective of the bidders performance D. The bidder's bid in response to the Bid. on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that 2.46 REASONABLE ACCOMMODATION. In accordance with Title II of the the successful bidder no longer possesses the financial support, equipment, and Americans with Disabilities Act,any person requiring an accommodation at the organization which would have been necessary during the bid evaluation period in Bid opening because of a disability must contact the Procurement Division. order to comply with the demonstration of competency required under this subsection. 2.47 GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,employee,contractor,or agent of the City,for the 2.37 DETERMINATION OF AWARD. In determining the lowest and best bidder, in purpose of influencing consideration of this Bid. addition to price,there shall be considered the following: • The ability,capacity and skill of the bidder to perform the contract 2.48 SIGNED BID CONSIDERED AN OFFER.The signed bid shall be considered an • Whether the bidder can perform the contract within the time specified,without offer on the part of the bidder, which offer shall be deemed accepted upon delay or interference. award of the bid by the City Commission.In case of default on the part of the • The character,integrity,reputation,judgment,experience and efficiency of the successful bidder, after such acceptance, the City may procure the items or bidder. services from other sources and hold the bidder responsible for any excess cost • The quality of performance of previous contracts. occasioned or incurred thereby. • The previous and existing compliance by the bidder with Applicable Laws relating to the contract. 2.49 TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical be bids, preference will be given to bidders certifying that they have 2.38 ASSIGNMENT.The successful bidder shall not assign, transfer,convey,sublet or implemented a drug free work place program. A certification form will be otherwise dispose of the contract, including any or all of its right, title or interest required. In the event of a continued be between two or more bidders after therein,or his/her or its power to execute such contract,to an person,company or consideration of the drug free workplace program,the City's Local Preference p y p p y corporation,without the poor written consent of the City. and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued be after the Local and Veteran 2.39 LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all Preference ordinances have been applied or the be exists between bidders that licenses,permits,and inspection fees required under the contract;and shall comply are not Local or Veteran,the breaking of the be shall be at the City Manager's with all Applicable Laws. discretion, which will make a recommendation for award to the City Commission. 2.40 OPTIONAL CONTRACT USAGE.When the successful bidder(s)is in agreement, other units of government or non-profit agencies may participate in purchases 2.50 DELIVERY TIME. Bidders shall specify in the attached Bid Form, the pursuant to the award of this contract at the option of the unit of government or non- guaranteed delivery time(in calendar days)for each item. It must be a firm profit agency. delivery time;no ranges(For example,12-14 days)will be accepted. 2.41 SPOT MARKET PURCHASES. It is the intent of the City to purchase the items 2.51 TERMINATION FOR DEFAULT.If the successful bidder shall fail to fulfill in a specifically listed in this Bid from the successful bidder. However,the City reserves timely manner, or otherwise violate, any of the covenants, agreements, or the right to purchase the items from state or other governmental contract,or on an stipulations material to the Bid and/or the contract entered into with the City as-needed basis through the City's spot market purchase provisions. pursuant thereto,the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the 2.42 ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any bidder of such termination, which shall become effective upon receipt by the person or firm who is in arrears to the City upon any debt,taxes,or contracts which bidder of the written termination notice. are defaulted as surety or otherwise upon any obligation to the City. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed - 5 - ITB No..2014-066-SW HVAC Repair Services and Parts Section 2-General Conditions by the bidder prior to termination, net of any costs incurred by the City as a possession of the contractor upon termination of the contract and destroy any consequence of the default duplicate public records that are exempt or confidential and exempt from public Notwithstanding the above,the successful bidder shall not be relieved of liability to records disclosure requirements. All records stored electronically must be the City for damages sustained by the City by virtue of any breach of the contract by provided to the public agency in a format that is compatible with the information the bidder,and the City may reasonably withhold payments to the successful bidder technology systems of the public agency. for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 2.56 CONTRACT EXTENSION.The City reserves the right to require the Contractor The City may,at its discretion,provide reasonable"cure period"for any contractual to extend contract past the stated termination date for a period of up to 120 days violation prior to termination of the contract;should the successful bidder fail to take in the event that a subsequent contract has not yet been awarded.Additional the corrective action specified in the City's notice of default within the allotted cure extensions past the 120 days may occur as needed by the City and as mutually period,then the City may proceed to terminate the contract for cause in accordance agreed upon by the City and the contractor. with this subsection 1.57. 2.52 TERMINATION FOR CONVENIENCE OF CITY.The City may,for its convenience, terminate the work and/or services then remaining to be performed,at any time,by giving written notice to the successful bidder of such termination,which shall become effective thirty(30)days following receipt by bidder of such notice. In that event,all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection,the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City,work and/or services actually performed by the successful bidder,and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 2.53 INDEMNIFICATION.The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability,losses or damages,including attorney's fees and costs of defense,which the City or its officers, employees,agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of,relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection wi i f i therewith,and shall investigate and defend all claims,suits or actions o an kind or , , ° , , , ° , , ° , ° ° , , ° , , ° , ° 9 Y nature in the name of the City, applicable,including appellate proceedings, . . . . . . . . . . . . . . . . . . . . . . . ty, PP 9 PP P 9 . . ° . . . . . . . . . . . . . . . . . . . . and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the IN �1fi10►vAtLY:L'EF.TBLANK' successful Bidder shall in no way limit the responsibility to indemnify,keep and save harmless and defend the City or its officers,employees,agents and instrumentalities as herein provided.The above indemnification provisions shall survive the expiration or termination of this Agreement. 2.54 EXCEPTIONS TO BID.Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the j requirements in this Bid, may be deemed non-responsive and receive no further consideration. Should your proposed bid not be able to meet one(1)or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements,you must notify the Procurement Office,in writing, at least five(5)days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 2.55 FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes,and s.24(a),Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty(30)days after opening of the bids,whichever is earlier.Additionally,Contractor agrees to be in full compliance with Florida Statute 119.0701 including,but not limited to,agreement to(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services;(b)provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law;(d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in - 6 - ITB No.2014-066-SW HVAC Repair Services and Parts -Section 3—Special Conditions SECTION 3.0 SPECIAL CONDITIONS 3.1 PURPOSE: The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to provide HVAC Equipment, Installation, Parts and Services at various facilities located within the City of Miami Beach(the "City")for the Department of Property Maintenance in accordance with the prescribed specifications and requirements. Interested vendors are invited to submit bids in response to this ITB. 3.2 BIDDER QUESTIONS: Any questions or clarifications concerning this solicitation shall be submitted to the 'Department of Procurement Management(DPM) in writing to the attention of the Procurement Contact named in Section 1, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado aa�miamibeachfl.gov ;-or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. 3.3 PRE-BID MEETING: N/A 3.4 VENDOR PREFERENCES: 3.4.1 MIAMI BEACH BASED VENDORS. In accordance with Section 2-372 of the Miami Beach City Code, a Miami Beach-based vendor, whose bid amount is within five percent (5%) of the lowest, responsive, responsible bidder,will be provided an opportunity to furnish the bid items at the amount bid by the lowest, responsive, responsible bidder. 3.4.2 VETERAN BUSINESS ENTERPRISES. In accordance with Section 2-374 of the Miami Beach City Code, a Veteran Business Enterprise vendor, whose bid amount is within five percent (5%) of the lowest, responsive, responsible bidder, will be provided an opportunity to furnish the bid items at the amount bid by the lowest, responsive, responsible bidder. 3.5 METHOD OF AWARD: 3.5.1 Staff Review/Recommendation. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. The City reserves the right to consider award to secondary and tertiary vendors. 3.5.2 City Manager's Review. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. 3.5.3 City Commission Authority.The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). 3.5.4 Best Vendor. In addition to price and other requirements,the City shall consider the following in making an award determination: (1)The ability, capacity and skill of the bidder to perform the contract. (2)Whether the bidder can perform the contract within the time specified,without delay or interference. (3)The character, integrity, reputation,judgment,experience and efficiency of the bidder. (4)The quality of performance of previous contracts. .(5)The previous and existing compliance by the bidder with laws and ordinances relating to the contract. BEACH 7 ITB No.2014-066-SW HVAC Repair Services and Parts Section 3—Special Conditions P P 3.5 TERM OF CONTRACT: The Contract shall commence upon the date of notice of award and shall be effective "for two.(2)years. 3.6 OPTION TO RENEW: There will be the option to extend for three (3) additional one(1) year periods, subject to the availability of funds for succeeding fiscal years. Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. 3.8 PRICES: All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing.by-the City. 3.8.1 COST ESCALATION. Prices must be held firm during-the initial term of the agreement. During the renewal term, the City may consider prices increases not to increase the applicable Bureau of Labor Statistics-(www.bls.gov) CPI-.0 index or 3%, whichever is less. The City may also consider increases based on mandated Living Wage increases. In considering cost escalation due to Living Wage increases, the -City will only consider the direct costs related to Living Wage increases, .exclusive of overhead, profit or any other related cost. 3.9 EXAMINATION OF CITY FACILITY AND INSPECTION OF CITY EQUIPMENT: NIA 3.10 EQUAL PRODUCT: NIA 3.11 LIQUIDATED DAMAGES: NIA 3.12 INDEMNIFICATION AND INSURANCE: The successful bidder shall be responsible for-his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. The bidder shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the bidder is acting as an independent contractor,and not as an agent or employees of the City. The successful bidder, at all times during the full term of the contract, shall comply with the following requirements: • No change or cancellation in insurance shall be made without thirty(30)days written notice to the City of Miami Beach Risk Manager. • All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide,latest edition. • Original signed certificates of insurance, evidencing such coverages and endorsements as required herein shall be filed with and approved b the City is Risk Manager before work is started. The PP Y Y 9 certificate must state Bid Number and Title. -Upon expiration of the required insurance, the successful bidder must submit updated certificates of insurance for as long a period as any work and/or services are still in progress. • It is understood and agreed that all policies of insurance provided by the bidder are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work and/or services performed in this contract. • All policies issued to cover the insurance requirements herein shall provide full coverage from-the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved-by the City's Risk Manager. • The liability insurance coverage shall extend to and include the following contractual indemnity and Ai vA,!BEACH 8 ITB No.2014-066-SW HVAC Repair Services and Parts Section 3—Special Conditions hold harmless agreement: The vendor shall furnish to the Department of Procurement Management, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: • Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. • Commercial General Liability Insurance on a comprehensive basis, including Personal Injury Liability, Products/Completed Operations, in an amount no less than $1;000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. • Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. All insurance policies required above shall-be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: • The company must be rated no less than "B" as to management, and no less than "Class W as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey,or its equivalent, subject to the approval of the City Risk Management Division. or • The company must hold a valid Florida Certificate of Authority as shown in the latest"List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of 'Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. Certificate holder must read: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The foregoing indemnity shall apply to any and all claims and suits other than claims and suits arising out of the gross negligence or willful misconduct of the City of Miami Beach, its officers, agents, and employees. The bidder will notify its insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of-the Hold Harmless Agreement to the insurance agent and carrier. The bidder will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The bidder will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any section of this contract. Bidder shall be as fully ttk NAIA,�dBEACH 9 ITB No.2014-066-SW HVAC Repair Services and Parts Section 3—Special Conditions responsible to the City for the acts and omissions of the subcontractor and of persons employed by it as it is for acts and omissions of persons directly employed by it. Insurance coverage required in these specifications shall be in force throughout the contract term. Should the successful bidder fail to provide acceptable evidence of-current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract in default and proceed to terminate same. =Please note that the City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. 3.13 BID GUARANTY: N/A 3.14 PERFORMANCE AND/OR PAYMENT BOND: Performance and payment bond, in the full amount of the value -of the project,will be required for projects exceeding$300,000. Please refer to Section 2.28-Bid Bonds, Performance Bonds, and Certificates of Insurance. 3.15 CERTIFICATIONS: Miami-Dade County Air Conditioning Mechanical Journeyman license or Journeyman General Mechanical license,and EPA 608 Technical Program Certification. Certification from manufacturer. Current licenses should be provided with bid, and no personnel shall service City facilities without said licenses. 3.16 METHOD OF PAYMENT: Invoices for payment will be submitted upon receipt and acceptance of goods ordered via a Purchase Order. No down or partial down payments will be made. Invoices will be subject to verification and approval by the Contract Administrator,or his/her designated representative. 3.17 SHIPPING TERMS: FOB DESTINATION 3.18 DELIVERY REQUIREMENTS: The Successful Bidders shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s)which contain the items and shall be made available to the City's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum,the following information: purchase order number;date of order;a complete listing of items being delivered. 3.19 BACK ORDER ALLOWANCES: Subject to approval by City's authorized representative. 3.20 WARRANTY/GUARANTEE REQUIREMENTS: The contractor warrants the materials supplied and the work performed under this contract conform to warranty materials provided and work performed for one(1)year from date of completion. In addition to all other warranties that may be supplied by the bidder, the bidder shall warrant its products and/or service against faulty labor and/or defective material fora minimum period of one(1)year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the contractor is under contract with the City at the time of the defect. Any payment by the.City on behalf of the goods or services received from the contractor does not constitute a waiver of these warrant provisions. The contractor shall be responsible for promptly correcting any deficiency, at no cost to-the City, within five(5) calendar days after the City notifies the contractor of such deficiency in writing. If the contractor fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the contractor, in writing,that the bidder may be debarred as a City bidder/proposer and/or subject to contractual default if the correction or replacements are not completed to the satisfaction of "IPOI BEACH 10 ITS No.2014-066-SW HVAC Repair Services and Parts Section 3-Special Conditions the City within ten(10)calendar days of receipt of the notice. If the contractor fails to satisfy the warranty within the period specified in the notice, the City may-(a) place the contractor in default of the contract, and/or (b) procure the products or services from another contractor and charge the contractorfor any additional costs that are incurred by the'City for this work or items,either through a credit memorandum or through invoicing. 3.21 MULTIPLE AWARD: N/A:The City may award up to three vendors(primary, secondary,tertiary),as available, by line item,by group or in its entirety. The City will-endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1)a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2)it is in the best interest of the City to do-so regardless of reason. 3.22 CONTRACTOR EMPLOYEE CRIMINAL BACKGROUND CHECK AND ID BADGING REQUIREMENTS: It is a requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and 1012.465, Florida Statutes, requiring that only those contractor employees that have successfully passed the background screening required by the referenced statutes and that meet the standards established by the statutes be allowed access to any City location or prior to the provision of any contract services. This requirement shall extend to all contractor representatives, agents or sub-contractors performing duties under the contract. The background screening will be conducted by The City of Miami Beach Human Resources Department. Contractor will bear the cost, currently estimated at approximately $40.00 per employee (subject to change from time to time), of acquiring the background screening required under Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to maintain the provided with respect to contractor and its personnel. The Parties agree that the failure of Awardee to perform any of the duties described in this section shall constitute a material breach of this solicitation and any resulting agreement for which the City reserves the right to terminate immediately with no further responsibilities or duties to perform under this Agreement. -Contractor agrees to indemnify and hold harmless the City, its officers and employees of any liability in the form of physical or mental injury, death or property damage resulting in Awardee's failure to comply with the requirements of this section or Sections 1012.32 and 1012.465, Florida Statutes. Upon successful completion of the required criminal background check,the City will issue ID badges to each contractor employee at a nominal fee, currently $10.00 (subject to change from time to time). Contractor agrees that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times in a visible and easily readable location.The transfer of ID badge from one employee to another is strictly prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed from City property and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID badges will be provided after contract award. City ID badges will only be valid for the original term of the contract. Subsequent renewal periods will require new background checks and City ID badges. Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to immediately notify the City upon becoming aware that one of its employees which were previously certified as completing the background check is subsequently arrested or convicted of any disqualifying offense. Failure by Contractor to notify the City of such arrest or conviction within 24 hours of being put on notice shall constitute a material breach of the Contract entitling the City to terminate this-Contract immediately. 3.23 MANUFACTURER PRICE LISTS: Bid shall state,on the Bid Price Form,whether parts and equipment,as listed, shall be sold to the City at a discount or mark-up from the manufacturer price list. For each manufacturer for which Bidder submits a bid, Bidder shall provide,with bid or within three-(3)days of request by the City,the manufacturer price list upon which the percentage discount or markup is to be calculated. ,VdXAA,1 BEACH 11 ITB No.2014-066-SW HVAC Repair Services and Parts Section 4—Technical Specifications SECTION 4.0 TECHNICAL SPECIFICATIONS The successful Bidder shall furnish air -conditioning repair services, including parts, labor, materials, equipment and supervision for all the air conditioning units located citywide, as specified herein. All the equipment brand names are listed below for all citywide locations. All equipment are "as is"condition. No exceptions will be allowed on any of the equipment listed. 4.1 MINIMUM REQUIREMENTS. The following minimum requirements will be considered in the review of each bidder's responsiveness. Failure to meet or exceed minimum requirements will disqualify bidder from consideration. 4.1.1 Licensure/Certification. Miami-Dade County Air Conditioning Mechanical Journeyman license or Journeyman General Mechanical license,and EPA 608 Technical Program Certification. Current licenses must be provided with bid,and no personnel shall service City facilities without said licenses. 4.1.2 Similar Experience. Bidder shall demonstrate previous experience in regards to the requirements of this solicitation for a period of no less than three (3) years in providing these services to at least one government agency in the Tri-County area(Miami-Dade, Broward, Palm Beach). 4.1.3 Manufacturer Authorization. Bidder shall submit, for each manufacturer group for which bidder submits a bid, documentation from the manufacturer that bidder is authorized to sell parts, install and provide service. 4.2 PERFORMANCE STANDARDS. All work shall be performed in strict accordance with manufacturer requirements, and applicable standards for equipment, repairs and indoor air quality established by, including but not limited to, the following firms: American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE); Environmental Protection Agency(EPA); Heating,Air-Conditioning &.Refrigeration Distributors International (HARDI); and all applicable codes. 4.2.1 Installation.All installation projects shall include all necessary equipment and supplies and be-completed only by manufacturer qualified personnel. Where material and supplies are required that are outside the scope of the items included in the ITB, the City Contract Administrator shall negotiate pricing with the selected contractor. Written approval of project proposal is required prior to the commencement of work. The contractor shall obtain all necessary permits. The City will reimburse for the direct cost of said permits. 4.3 SERVICE RESPONSE TIME: Shall be performed as needed and as authorized by the Contract Administrator. -(a) Repairs shall be performed at the hourly rate specified on the Cost Proposal. The hourly rate specified shall include full compensation for labor, equipment use, and travel time. Materials/parts required for repair jobs shall be billed at the contractor's actual cost. (b) Response time for repair jobs will be four(4)hours for non-emergency services and one(1) hour for emergency services. Failure by the successful bidder to adhere to these response time requirements will place that contractor in default of the contract. The City will then contact the secondary bidder to perform the repair services. (c) Repair services shall be available to the City twenty-four:(24) hours a day, seven(7)days a week, year round. Regular hours shall be from Monday through Friday, 8:00 a.m. to 5:00 p.m. Overtime hours shall be between 5:00 p.m.to 8 a.m., weekdays and twenty-four(24)hours-on Saturday, Sunday and legal holidays. (d) Repairs shall not be performed unless expressly authorized-by the Contract Administrator. (e) The City reserves the right to seek cost estimates (quotes)from the-Contractor prior to the performance of any repair work. Quotes will be provided at no additional cost to the City. (f) Comply with the following response to emergency and non-emergency calls: Emergency:Within one(1)hour iYll Af4/lifLACf I 12 ITB No.2014066=SW HVAC Repair Services and Parts 'Section 4—Technical Specifications Non-Emergency:Within four(4)hours Project Estimates:Within two(2)days Emergency Project Estimates:Within one(1)day All invoices for repairs shall itemize the cost of labor, materials/parts, including the hourly rate, number of work hours required to complete the work, and contractor's actual cost for materials/parts+/-markup or discount. 4.4 SUBCONTRACTORS: Bidder must list any or all subcontractor(s)that may,be utilized to assist in the performance of the work specified herein. Any subcontractor(s) listed must meet the same requirements and submit the same information listed under the Bidder's Minimum Qualifications section, as applicable. All information required shall be included in the solicitation response or within three-(3) days of request by the City. If bidder does not include any subcontractor(s)as part of its bid submittal, it will be construed that bidder will be able to handle the entire workload by itself and will not be allowed to subcontract any of the work unless it requests in writing,and approved by the City Contract Administrator, the hiring of subcontractor(s) with the aforementioned requirements attached to its request within seventy-two(72)hours of considering hiring subcontractor(s). 4.5 WARRANTY: Contractor shall fully guarantee all repair work for a period of not less than one year. For new installations,Contractor shall provide full manufacturer warranty to the City. 4.6 VALUE: No guarantee as to the dollar amount of this bid is given or implied. Estimates in the Bid Price Form are strictly for evaluative purposes and may not represent actual work awarded to Contractor(s) under this contract. v lA.J,A,i BEACH 13 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 SECTION 5.0 BID PRICE FORM n_ r6VM'9r11111&*VMAWQ"91 6 M11 11 '1 yiel-1,111161g."Mm 11mil #1 611PHYPrillion, Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms,conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,taxes,insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Bid Price Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Bid Price Form(Section 5)shall be initialed. SECTION 5.1 —EQUIPMENT PARTS AND SERVICE Group 1 (Baber Coleman) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 1A Hourly Rate- Regular 20 Hourly Rate 130 2 600 1 B Hourly,Rate- Non Re ular r 10 Hourly Rate /$Q L /goo %(discount State Whether Net Cost o Estimated the% Listed is a (Gross—Cost /o Group nnual Gross or mark-up) Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up up) 1 C Parts Pneumatic $2500 /0 % AIAQK-vii 2S0 1D Balance of Line All other arts $2500 /0 % it 25-0 1 E Baber Coleman E ui ment $10000 /O % IV 16700 Sub-total Item I —Parts&Equipment(Items ICAE) Total . . S9�d Group 2(Bard) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 2A Hourly Rate-Regular 100 Hourly Rate X00 6000 26 HourIX Rate- Non Re ular 40 Hourly Rate 80 ,3 ZO O •-total Item Labor - ' : 9200 %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 2C Parts $2500 /0 % AfArl/C 2S0 2D Equipment Roof-To Units $7500 /0 % 750 2E Equipment S lit Systems $7500 /0 % 75-0 2F Balance of Line All other parts) $2500 /0 % Z SO 217 12 00 0 ub-total Item 2 Parts.0tems 2C. Total Group 5.1.2(Items 2A. !I 2 00 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30113 Group 3(Bristol Compressors) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 3A Hourly Rate- Regular 100 Hourly Rate 60 6000 3B Hourly Rate- Non Re ular 40 Hourly Rate $0 3200 Sub-total Item 3-Labof(items 3A+ 3B) 9200 %(discount State Whether Net Cost Estimated or mark the% Listed is a (Gross_Cost% Group Annual Gross Special Discount of Discount or Mark- Item Description Costs condition 3123 Mark-up u 3C Parts $5000 /O % IgAw,,K SOO Balance of Line (All other parts & 04 , 3D a ui ment $10000 �0 °�0 1000 • - - , /So0 Group Total - . Group 4(Carrier Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 4A Hourly Rate-Regular 200 Hourly Rate 70 /4/000 4B HourIv Rate- Non Re ular 80 Hourly Rate fo 7200 •-total Item - - 4A Z/ ZOO %(discount State Whether Net Cost Estimated the% Listed is a (Gross—Cost% (See Speccial ial Group Annual Gross or mark Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 4C Parts $5000 /O % ANIZK-[//9 5-00 4D Equipment Roof-To Units $7500 O % ►f 7 S O 4E Equipment S lit Systems $5000 /0 % or SO O ,i�� 4F Chillers $10000 /0 o�° /00 O 4G Balance of Line fAll other arts $2500 /0 % Total Sub-total Item.4-Parts(items 4GAG) io • • - 2 ZOO ITB No.2014-066SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 5(Climate Master) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 5A Hourly Rate-Regular 200 Hourly Rate 60 /Z 000 56 Hourl Rate-Non Re ular 80 Hourly Rate go (v00 total - - /8 y00 %(discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up 5C Parts $2500 /O % h dxK-UP 2-60 5D Equipment Roof-To Units $7500 O % 7Y 5E Equipment S lit Systems $5000 /O % S'O D 5F Water cooled equipment $2500 % r 2 .5'0 5G Balance of Line All other Qarts $2500 /0 % Z S C2 Sub-total Item-5. Parts(items 5C-.5G) Total Group 5.1.5(items ZOOD • zo yo 0 Group 6(Coleman) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 6A Hourly Rate- Regular 50 Hourly Rate 60 3000 6B Hourl Rate-Non Re ular 15 Hourly Rate 0Ll 1200 total - y Z o0 %(discount State Whether the Net Cost Estimated % Listed is a (Gross_Cost% Group nnual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 6C Parts $2500 /O % ��Q'�C-(11-4 Z SO 6D Equipment Roof-To Units $5000 /0 % '' s100 6E Equipment S lit Systems $5000 /0 % '' " .SOO 6F Balance of Line All other parts $2500 /0 % t` '' Z Sub-total - - - /SO O Group Total - S 700 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 I Group 7(Copeland Compressors) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 7A Hourly Rate-Regular 20 Hourly Rate 60 1 1200 7B Hourlv Rate-Non Re ular 10 Hourly Rate yo goo Sub-total Item 7-Labor(Item 7A+7B) % (discount State Whether the Net Cost Estimated % Listed is a (Gross_Cost% Group nnual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 7C Parts $10000 /0 % A641211(-1/10 /000 Balance of Line(All other parts & /0 % << 5'00 7D a ui ment) $5000 Sub-total Item 7-Parts(items 7C+7D) Total Group 5.1.7 (items 7A:7D) Group 8(Evapco) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 8A Hourly Rate- Regular 100 Hourly Rate 70 7000 86 Houriv Rate-Non Re ular 40 Hourly Rate 90 360 0 (Items Sub-total Item 8- Labor :: /O 600 % (discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 8C Parts $7500 /D % AlflIN-L//� 7_5-0 8D Equipment-Coolin Towers $10000 /O % 'f /000 8E Balance of Line All other 0.arts o$2500 /0 �o Z rO •-total Item 2 Group Total - /Z 600 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5-Bid Price Form Rev.12/30/13 Group 9(Friedrich) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 9A Hourly Rate- Regular 20 Hourly Rate <O-C9 /ZOO 9B Hourlv, Rate- Non Re ular 1 10 Hourly Rate O �4 0 Sub-total Item • - .. ZO00 %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross-Cost% p (See Special Group Annual Gross Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 9C Parts $3000 /O % '3040 9D Equipment Roof-To Units $5000 /� % SOD 9E Equipment S lit Systems $5000 /D /o .670 0 9F Balance of Line All other arts $2000 /O % 1 2 O O Sub-total Item • - - /SO O Total . . - 3 5,00 Group 10(Florida Heat Pump Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 10A Hourly Rate- Regular 100 Hourly Rate 60 60x0 10B HourIv Rate- Non Regular 1 40 1 Hourly Rate I yo I 3200 total _.. O• 0: X00 moor %(discount State Whether Net Cost Estimated or mark-up) the% Listed is a (Gross Cost% Group Annual Gross (See Special Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 10C Parts $2500 /0 % 49 - UP '250 10D Equipment Roof-To Units $7500 /D % r% It 7.5-0 10E Equipment S lit Systems $5000 /0 % -5100 10F Water cooled equipment $4000 /0 % goo 10G Balance of Line All other arts) $1000 /0 % /00 Sub-total Item 10-Parts(Items 10C,:1.1 OG) Total Group 5.1.10 - 1' 1 l� 200 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12130113 Group 11 (Goodman) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 11A Hourly Rate-Regular 20 Hourly Rate OC2 11B Hourl Rate- Non Re ular 10 Hourly Rate goo total - - Z Ooo %(discount State Whether Net Cost Estimated or mark-up) the%'Listed is a (Gross_Cost% le (See Special Group Annual Gross Discount of Discount or Mark- Item Description Costs Condition 3.23) Mark-up u 11C Parts $3500 /0 % Rt�j2K--tile 3610 11D Equipment Roof-To Units $5500 /O % S's'O 11E Equipment S lit Systems $5000 /0 % SOd 11F Balance of Line fAll other arts $1000 /0 % 1 /00 total - Parts Items 2/50 Total - 3 SO Group 12(Janitrol) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 12A Hourly Rate- Regular 20 Hourly Rate 4i0 /200 12B Hourl Rate- Non Re ular 10 Hourly Rate 8'O O total - Labor - c 2 00 O %(discount State Whether Net Cost Estimated the% Listed is a (Gross_Cost% Group nnual Gross or mark-up) Discount of Discount or Mark- le (See Special Item Description Costs Condition 3.23) Mark-up u 12C Parts $3500 /O % RWWA",ali 3.5'0 12D Equipment Roof-To Units $5500 /O % �' .5S5-0 12E Equipment S lit Systems $5000 /O % .5-00 12F Balance of Line All other arts $1000 % O Sub-total Item 12 - - /So O Total Group 5J.12(Items 1.2A:12F) 3 soo ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 13(Johnstone Supply) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 13A Hourly Rate- Regular 100 Hourly Rate W0 6000 13B Hourly Rate- Non Regular 40 Hourly Rate 3ZO0 % (discount State Whether Estimated or mark-up) the% Listed is a Net Cost Group Annual Gross (See Special Discount of (Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 13C Parts $3000 /O % vP .300 13D Equipment Roof-To Units $10000 /0 % 'l / 000 13E Equipment S lit Systems $6000 /O % '` '` 6 oo 13F Balance of Line All other Part s $1000 /0 % I I 0 0 Total Group 5.1 2 00 O Group 14(Lenox) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 600 l 200 14A Hourly Hourly Rate- Regular 20 Y Rate 14B Hourlv Rate- Non Re ular 10 Hourly Rate $00 2000 %(discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross—Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up u 14C Parts $3500 �0 % lyl9FRK-1112 3 Sa 14D Equipment Roof-To Units $5500 /O % ' of 55-0 14E Equipment S lit Systems $5000 10 % 570(9 14F Balance of Line All other parts) $1000 /O % • - - - /So0 . . 35700 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12130/13 Group 15(Mitsubishi) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 15A Hourly Hourly Rate- Regular 20 Y Rate 60 /ZO O 15B Hourly, Rate-Non Re ular 10 Hourly Rate $o X00 Sub-total - - �Oo O /o o (discount State Whether the Net Cost Estimated or mark-up) % Listed is a (Gross_Cost% Group Annual Gross (See Special Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up up) 15C Parts $3500 /O % &Ae/e-4110 -350 15D Equipment Roof-To Units $5500 /0 % �' rs-O 15E Equipment Split Systems $5000 /O % 5-'0 0 15F Balance of•Line All other arts $1000 /0 % total - - - 15-00 Group Total - 3 .5 0 0 Group 16 (Rheem Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 16A Hourly Hourly Rate- Regular 200 Y Rate 6 0 42 C200 O© 16B Hourlv,, Rate- Non Re ular 80 Hourly Rate $o Q6 4100 %(discount State Whether the Net Cost Estimated % Listed is a (Gross_Cost% Group nnual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) up U 16C Parts $7500 /O % RA.(2& (//0 7SO 16D Equipment Roof-To Units $10000 /D % it V /000 16E Equipment S lit Systems $10000 /O % /000 16F Balance of Line fAll other arts) $2500 /0 % 2S�d . total - - - 3 000 Total Group 5.1.16(items 16A-16F) 21 YOO ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 17(Trane Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost 17A Hourly Rate- Regular 200 Hourly Rate 70 /y000 17B HourIv Rate- Non Re ular 80 Hourly Rate FO j 7200 . _ - Labor - 2/ZOO %(discount State Whether the Net Cost Estimated % Listed is a (Gross_Cost% Group nnual Gross or mark-up) Discount of Mark- Discount or Mark- Item Description Costs Condition 3.23) 17C Parts $5000 /d % 14,42K-vP SO O 17D Equipment Roof-To Units $7500 /O % f( 4 r 7YO 17E Equipment Split Systems $7500 /0 % 'k 111 SO 17F Chillers $7500 /0 % '` 7.50 17G Balance of Line All other arts $2500 /O % '` 250 total _ 3 000 Total Group - 2y200 Group 18(York Equipment) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost Hourly 70 /yp00 18A Hourly Rate- Regular 200 Rate Hourly 9� 72- 00 18B HourIv Rate.- Non Re ular 80 Rate • • - - 18A 1813Y. 2/ Z 00 (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group Annual Gross c e ioln a Discount of (Gross Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 18C Parts $5000 /0 % R#RK-11P 5-00 18D Equipment Roof-To Units $10000 /O % '` if / (goo- 18E E ui ment Split Systems $7500 /b % '` ` 7 SO 18F Chillers $5000 /O % '` 5-00 18G Balance of Line All other n,arts $2500 /0 % `` 25-0 S -total Item ub : - - 3 00 0 . • • - :' • 2 y Z o0 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30113 Group 19(ice O Matic) Ice Machine Estimated Group Annual Total Item Description service hours U/M Unit Cost Quantity x Unit Cost Hourly 70 141000 19A Hourly Rate-Regular 200 Rate Hourly VO 7200 19B Hourly Rate-Non Regular 80 Rate % (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group nnual Gross Special a Discount of (Gross Cost% P Condition Item Description Costs 3.23) Mark-up Discount or Mark-up) 19C Parts $10000 /0 % /��� _Vp /6ve 19D Equipment Ice machines $17500 /0 % 17SO 19E Balance of Line All other arts $2500 /O % total - • . (Items • . 3ood • • • •► Z y 2O 0 it Group 20 (Delta e Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost Hourly 20A Hourly Rate- Regular 100 Rate Hourly 7 go 7 ZOO 20B Hourl Rate-Non Re ular 40 Rate total, - _.. - ZO Zo O (discount or mark- up) State Whether Estimated Special the% Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 20C Parts $7500 /0 % AOIJ14-VP 75.0 Balance of Line (All other parts & /O % d / 2 S O 20D equipment) $12500 -Sub-total Item,I Parts(Items.20G+ is Z �00 . . - .20q) 2Z 2oc� ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 21 (Direct Digital-Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost Hourly 21A Hourly Rate-Regular 100 Rate Hourly yo 7 '70 O 21 B Hourl Rate- Non Regular 40 Rate 20 Zo O (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group Annual Gross Specia d t oln a Discount of (Gross-Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 21 C Parts $7500 10 % NtA/L K-V 7S'O Balance of Line (All other parts & �O % 21 D equipment $12500 Item:Sub total. (Items Z DO Total Group151.21jiternis s Z Z 000 Group 22 (Explorer-Controls). Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost Hourly /..30 Z( O00 22A Hourly Rate- Regular 200 Rate Hourly /30 0 22B dourlv Rate- Non Re ular 80 Rate Sub.-tot4l. - - /V 0 0 % (discount or mark- State Whether Estimated (see p)cial the% Listed is Net Cost Group Annual Gross Condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 22C Parts $20000 /d % A41VIz-vp ZQOO Balance of Line (All other parts& /0 22D a ui ment) $10000 /000 ® . - - - 220)' 3 000 rts Total Group- - y3 ADO ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 23(Johnson Controls) Estimated Group Annual Total Item Description service hours U/M Unit Cost (Quantity x Unit Cost Hourly X30 2� QOO 23A Hourly Rate- Regular 200 Rate Hourly 23B Houriv Rate- Non Re ular 80 Rate 9 4// QO 'Labor - (�f• a . - (discount or mark- State Whether Estimated (see spp)up) the% Listed is Net Cost Group Annual Gross condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 23C Parts $6000 /d % 4111 60O 23D Equipment Roof-To Units $12500 /O % 'i 12 90 23E Equipment S lit Systems $10000 /0 % '' /DDO 23F Balance of Line All other arts $1500 /O % • • _ - - - ff11� DO O • . • • (Items ' ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 SECTION 5.2-EQUIPMENT OR PARTS ONLY(NO SERVICE) Group 1 (Babes Coleman) %(discount State Whether Estimated the% Listed is Net Cost (See Speccial ial a Discount Group Annual Gross or mark Dit of Gross-Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 1A Parts Pneumatic $2500 /O % RVIOK-1/P 2-70 1 B Balance of Line All other arts $2500 /O % It 1 ZSO 1 C Baber Coleman E ui ment +_$10000 /0 % 16700 Group 2(Bard) % (discount State Whether Estimated the% Listed is Net Cost (See Speccial ial a Discount Group Annual Gross or mark Dit of Gross-Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 2A Parts $2500 /0 % /�1,4Q�-0.4 2S'O 2B Equipment Roof-To Units $7500 /O % of 7-VO 2C Equipment S lit Systems $7500 /0 % 75-0 2D Balance of Line All other arts $2500 /O % Z SO Total-Group 5.2.2—Parts&Equipment f1tems 2A:2D) Group 3(Bristol Compressors) % (discount State Whether Estimated the% Listed is Net Cost Group Annual Gross or mark-up) Discount Gross-Cost% a scoun o (See Special ( Item Description Costs Condition 3.23 Mark-up Discount or Mark-up) 3A Parts $5000 /O % gaK-00 .SOLO Balance of Line(All other parts & 70 3B a ui ment $10000 7 a00 Total Group 5,2.3—Parts& Equipment(Items 3A+3B) Group 4(Carrier Equipment) o State Whether Estimated �0 (discount the% Listed is Net Cost Group nnual Gross or mark-up) a Discount of Gross Cost% P (See Special (Gross-Cost Description Costs Condition 3.23 Mark-up Discount or Mark-up 4A Parts $5000 /O % HAWK-(/P S700 4B Equipment Roof-To Units $7500 /O % to I 7S0 4C Equipment S lit Systems $5000 /O % 5-00 4D Chillers $10000 /O % `` 1000 4E Balance of Line All other arts) $2500 /o % 25-0 Total Group 5.2.4—Parts&Equipment(items 4A:4E) 0 0 ITB No.2014066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 5(Climate Master) /o o (discount State Whether � o Estimated or mark-up) the /o Listed is a Net Cost Group Annual Gross (See Special Discount of (Gross—Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 5A Parts $2500 /0 % ANI(ex- 5B Equipment Roof-To Units $7500 /O % '� 7-L 5C Equipment S lit Systems $5000 /0 % S'00 5D Water cooled equipment $2500 /0 % 2.5-0 5E Balance of Line All other arts $2500 /0 % 25-0 Group 6(Coleman) % (discount State Whether Estimated the% Listed is a Net Cost (See Speccial ial Discount Group Annual Gross or mark t of Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 6A Parts $2500 /0 % Z r0 6B Equipment Roof-To Units $5000 /0 % 00 6C Equipment S lit Systems $5000 /0 % S-0O 6D Balance of Line (All other Qartsl $2500 /0 % 2 S O Tota . - • • - ems . • .i 1500 Group 7(Copeland Compressors) % (discount State Whether Estimated the% Listed is a Net Cost (See Speccial ial Discount Group Annual Gross or mark t of Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 7A Parts $10000 /0 % lgeIt U-L/P 1000 Balance of Line (All other parts & /0 . ,• $00 7B a ui ment) $5000 'TotaLGr66.p 5-2.7 Parts Equi men; Group 8(Evapco) % (discount State Whether Estimated the% Listed is a Net Cost (See Speccial ial Discount Group Annual Gross or mark t of Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 8A Parts $7500 /0 % A011 K-up 75­0 86 I Equipment-Coolin Towers $10000 /O % .< if / /700 8C Balance of Line All other arts $2500 /O % •c �. Z �� Total., • • : Parts : quipment. 8A. 2 0 ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30113 Group 9(Friedrich) % (discount State Whether Estimated or mark-up) the% Listed is a Net Cost Group Annual Gross (See Special Discount of (Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 9A Parts $3000 % 9B Equipment Roof-To Units $5000 /C2 % roo 9C Equipment S lit Systems $5000 /O % S-00 9D Balance of Line All other arts $2000 /p % it 200 • . - . - - •. .�Y.Group 10(Florida Heat Pump Equipment) %(discount State Whether Estimated or mark-up) the% Listed is a Net Cost Group Annual Gross (See Special Discount of (Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 10A Parts $2500 /n % g,44eg-!/P 2S0 10B Equipment Roof-To Units $7500 / % of 7 90 10C Equipment S lit Systems $5000 /p % SO 0 10D Water cooled equipment $4000 /O % �c •' y0a0 10E I Balance of Line All other arts $1000 /0 % / 00 Group Total Parts&Equipment - .j 2000 Group 11 (Goodman) %(discount State Whether Estimated or mark-up) the% Listed is a Net Cost Group Annual Gross of Gross_Cost% (See Special Discount ( Item Description Costs Condition 3.23 Mark-up Discount or Mark-up) 11A Parts $3500 /U % 4/1,17 -35,0 11B Equipment Roof-To Units $5500 /O % SS.SO 11 C -Equipment S lit Systems $5000 /O % S-00 11D Balance of Line All other parts) $1000 /0 % Total • • Equipment - ' ��Q � ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12130/13 Group 12(Janitrol) % (discount State Whether Estimated the% Listed is a Net Cost (See Speccial ial Group Annual Gross or mark Discount of (Gross_Cost% C n Mark-up Discount or Mark-up) Item Description Costs Condition 3.23 12A Parts $3500 /O % t#-" 57-0 12B Equipment Roof-To Units $5500 /O % 951 12C Equipment S lit Systems $5000 /O % S'O C2 12D Balance of Line (All other arts) $1000 /O % " `` / O O Group 13(Johnstone Supply) %(discount State Whether Estimated the%.Listed is a Net Cost (See Speccial ial Group Annual Gross or mark Discount of (Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 13A Parts $3000 /C2 % /10412IrC-at-' _:�O O d 13B Equipment Roof-To Units $10000 /d % '' /O v O 13C Equipment S lit Systems $6000 /0 % O 0 13D Balance of Line All other arts $1000 /0 % • . • : • pmenems ` ® 2000 Group 14(Lenox) % (discount State Whether Estimated or mark-up) the% Listed is a Net Cost P (See Special Group Annual Gross Discount of (Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 14A Parts $3500 /O % A 12!L-6/ 3S0 14B Equipment Roof-To Units $5500 /0 % •< S'So 14C Equipment Split Systems $5000 /O % 't .5-00 14D Balance of Line All other arts $1000 /0 % '` /O O ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 I Group 15(Mitsubishi) % (discount State Whether Estimated the% Listed is a Net Cost (See Speccial ial Group Annual Gross or mark Discount of (Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 15A Parts $3500 /0 % 15B Equipment Roof-To Units $5500 /O % �r i SSO 15C Equipment S lit Systems $5000 /0 % d S� 15D Balance of Line All other arts) $1000 /0 % � ►� /d rr Total Group 5.2.15—Parts& Equipment(items 15A:1 5D) Group 16 (Rheem Equipment) %(discount State Whether Estimated the% Listed is a Net Cost Group Annual Gross or mark-up) Discount scoun o Gross_Cost% (See Special ( Item Description Costs Condition 3.23 Mark-up Discount or Mark-up) 16A Parts $7500 /0 % AO*e/-e-vP 75-0 16B Equipment Roof-To Units $10000 /a % is +' / 000 16C Equipment S lit Systems $10000 /O % 000 16D Balance of Line All other arts $2500 /0 % ,570 Total Group 5.2.16—Parts& Equipment(items 16A Group 17 (Trane Equipment) %(discount State Whether Estimated the% Listed is a Net Cost (See Speccial ial Discount Group Annual Gross or mark t of Gross_Cost% Item Description Costs Condition 3.23) Mark-up Discount or Mark-up) 17A Parts $5000 /0 % Ave-OP .SOO 17B Equipment Roof-To Units $7500 0 % • t V 7 SW 17C Equipment S lit Systems $7500 /L07 % it( t/ 75-0 17D Chillers $7500 /0 % •t v 75-0 17E Balance of Line fAll other arts $2500 /O % Z 50 • . - - Oc�O ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 18(York Equipment) (discount or mark- up) State Whether Estimated Spec al the% Listed is Net Cost Group Annual Gross condition a Discount of (Gross_Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 18A Parts $5000 % w4eK-Uf S'00 18B Equipment Roof-To Units $10000 /O % " /000 18C Equipment S lit Systems $7500 % '` '' 75*0 18D Chillers $5000 �� % SOD 18E Balance of Line All other arts 4$2500 /0 % '' 2YO • 3 0,00 Group.19(Ice O Matic)Ice Machine. (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group Annual Gross Special a Discount of (Gross Cost% P Condition Item Description Costs 3.23) -Mark-up Discount or Mark-up) 19A Parts $10000 167 % Hfwg-v/� 1000 19B Equipment Ice machines $17500 /0 % / 75-0 19C Balance of Line All other parts $2500 /0 % Z SO . . • . - - • . 3000 Group 20 (Delta-Controls) (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group nnual Gross Special a Discount of (Gross_Cost% P Condition Item Description Costs 3.23) Mark-up Discount or Mark-up) 20A Parts $7500 /!7 % A099-VjP 7 YO Balance of Line (All other parts & f0 % / .SO 20B a ui ment $12500 Oe7 C) ITB No.2014-066-SW HVAC Repair Services and Parts Section 5—Bid Price Form Rev.12/30/13 Group 21 (Direct Digital -Controls) (discount or mark- up) State Whether Estimated (See the% Listed is Net Cost Group nnual Gross Special p a Discount of (Gross Cost% Condition (Gross_ Cost Description Costs 3.23) Mark-up Discount or Mark-up) 21A Parts $7500 /0 % �1fj12irC-(/P 7170 Balance of Line(All other parts& /0 % 1 Z YO 21 B e ui ment) $12500 2 000 . _ Group - Group 22(Explorer-Controls) (discount or mark- State Whether Estimated (see Special the% Listed is Net Cost Group Annual Gross Condition a Discount of (Gross % Item Description Costs 3.23) Mark-up Discount or Mark-up) 22A Parts $20000 /O % "11 11-41P Z C�O Balance of Line (All other parts & /0 % K ` /000 22B a ui ment) $10000 Equipment Total Group 6.2.22—Parts& - 3 0o d Group 23(Johnson Controls) (discount or mark- State Whether Estimated (see Special the% Listed is Net Cost Group Annual Gross Condition a Discount of (Gross—Cost% Item Description Costs 3.23) Mark-up Discount or Mark-up) 23A Parts $6000 /d % A JUI-ap 600 23B Equipment Roof-To Units $12500 d % /2.50 23C Equip ment Split Systems $10000 /-O % ✓ /000 23D Balance of Line All other arts $1500 /0 % , 4L . . - : - - 300 0 Bidder's Affirmation Company: TECy 41Q cOVP1r1o&tV6 ri C Authorized Representative: /,M xez- 17'ERA1441pc Address: 1.31/7 /1/`!/ 107 Aw, Hlwore9H 64&9DE-Al-5, AL. 33o/8 Telephone: 30S 96 9— 12 O 3 305 b 2 6 — 9 6 S.6 FIX Email: f/i/,4C e COAJFORT- /ECf//NC • CO ft7 Authorized Representative's Signature: ITB No.2014-066-SW HVAC Repair Services and Parts 'Section 6—Bid Certification& Affidavits SECTION 6.0 EID CERTIFICATION &AFFIDAVITS to • Section,. Bid,Certification iand.Affidavits, and fully executedby deadline established • - e of bids,or'up6n,request'lay proposal being o- •e non- 'responsive and being rejqcted. 6.1,General Proposer Information. FIRM NAME: Gxifort Tech Air conditionint3, Inc. NO OF YEARS IN BUSINESS: NO OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES: 17 yrs 1 17 yrs 14 OTHER NAME(S)BIDDER HAS OPERATED UNDER IN THE LAST 10 YEARS: None FIRM PRIMARY ADDRESS(HEADQUARTERS): 13117 NW 107th Avenue Ba #6 CI Hialeah Gardens STATE: 33018 Florida TELEPHONE NO.: 305-969-1203 TOLL FREE NO.: FAX NO.: 305-826-9656 FIRM LOCAL ADDRESS: 12208 SW 129-th Court CITY: Miami STATE: Florida 33186 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Maykel Hernandez, President ACCOUNT REP TELEPHONE NO.: (305) 231-9832 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: hvac@comfort-techinc.com FEDERAL TAX IDENTIFICATION NO.: 65-0674054 The City reserves the right to seek additional information from bidder I proposer or other source(s),including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the bidder/ proposer to perform in accordance with contract requirements. ® f'Vd.;1,/, BEACH 26 ITB No.2014-066-SW HVAC Repair Services and Parts Section 6—Bid Certification& Affidavits 6.2. Acknowledgement of Addendum. After issuance of solicitation, the City-may have released one or more addenda -to the solicitation, which may provide additional information to proposers -or alter solicitation requirements. Proposers are solely responsible for assuring they have received any and all addenda issued pursuant to solicitation. This Acknowledgement of Addendum-section certifies that the Proposer has received all addendum -released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Initial to Initial to Confirm Confirm Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required, submit under separate cover. 6.3. Miami-Beach Based(Local)Vendor. Is proposer a Miami Beach based firm? YES NO SUBMITTAL REQUIREMENT: Proposers claiming Miami Beach vendor status shall submit a Business Tax Receipt issued by the City of Miami Beach AND proof of business residency with the City for at least one year prior to bid submittal,as required pursuant to ordinance 2011-3747. 6.4. Veteran Owned Business. Is proposer a veteran owned business? YES ® NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011- 3748. 6.5. Financial Capacity. Proposers shall request Dun&Bradstreet to submit directly to the City through electronic means by-the proposal due date,or within three(3)days of notification,a Dun&Bradstreet Supplier Evaluation Report on line directly from Dun&_Bradstreet.The prospective Provider shall request the report from D.&B at: hftps:Hsupplierportal.dnb.com/webapp/wcs/stores/servieUSupplierPortal?storeld=11696 The City reserves the right to require-other financial information (e g., audited financial statements, bonding capacity, credit history, etc.), as part of the solicitation submittal requirements or during the evaluation process, as necessary to evaluate financial capacity. 27 ITB No.2014:066-SW HVAC Repair Services and Parts Section 6—Bid Certification& Affidavits 6.6. References & Past Performance. Proposer shall submit at least three (3) references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL.REQUIREMENT- Proposershall-submit a minimum of three(3) references, including.the.following information: 1) Firm Name, 2) Contact Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided. Proposer may attach additional references and ask that additional references submit client surveys as applicable. 6.7. Public-Entity Crimes. In accordance with Florida Statutes, any bidder or bidder's principals, including officers, directors, executives, partners, shareholders, employees, members, agent or as otherwise defined in Florida Statute.287.133, including joint venture partners,who have been placed on the-convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work-as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Florida Statute 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the-convicted vendor list. Has proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector agency? 0 YES ® NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to the violation(s)or contract cancellation(s). 6.8. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in ITB. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6.9. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management (DPM) with its bid/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business'Ethics,proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at www.miamibeachfl.gov/procurement/. `Al A,^vkl BEACH 28 ITB No.2014-066-SW HVAC Repair Services and Parts Section 6—Bid Certification& Affidavits 6.10. Living Wage. Pursuant to'Section 2-408 of the Miami Beach-City Code,as same may be amended from time to time, proposers shall be required to pay all employees who provide services.pursuant to this Agreement, the hourly living wage rates listed below: • Commencing with City-fiscal year 2012-13 (October 1, 2012), the hourly living rate will be $11.28/hr with health benefits, and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by-Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index-for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent-(3%). The City may also, by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers' failure to comply with this provision shall be deemed a material breach under this bid, under which the City may, at its sole option, immediately deem said proposer as non-responsive, and may further subject proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfi.gov/procuremenU. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 6.11. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over $100,000 whose contractors maintain 51 or more full time P Y employees on their payrolls during-20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive bids, to provide ".Equal Benefits° to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits-to employees with spouses or to spouses of employees? 0 YES ® NO B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners*or to domestic partners of employees? 0 YES ® NO C. Please check all benefits that apply to your answers above and list in the"other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Employees Firm Provides for Employees Firm does not Provide Benefit with Spouses with Domestic Partners Health Sick Leave Famil Medical Leave Bereavement Leave ® A,r,I,IBEACH 29 ITB No.2014-066-SW HVAC Repair Services and Parts Section 6—Bid Certification& Affidavits If Proposer cannot offer a benefit to domestic-partners because of reasons outside your control, e.g.,there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and -submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed.for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procuremenv. SUBMITTAL REQUIREMENT: YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C.Without proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for 'Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist,attach an explanation. 6.12. Other Submittal Requirements. � r J.., „ L 30 ITB No.2014-066-SW HVAC Repair Services and Parts Section 6—Bid Certification& Affidavits SUBMITTAL CERTIFICATION r y certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's al; Proposer agrees to complete and unconditional acceptance of the terms and.conditions of this document, e of this ITB, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and sclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and ons contained in the ITB, and any released Addenda and understand-that the following are requirements of this ITATION and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, sed, or compared the proposal with other Proposers and has not colluded with any other proposer or party to any roposal; proposer acknowledges that all information contained herein is part of the public domain as defined by te of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, ve of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Maykel Hernandez President Signature of Proposer's Authorized Representative: Date: December 20, 2013 State of Florida County of Kiami-Da1e This instrument was signed before me on December 20th, 2013 by Ma)�kel Hernandez Print name of Signer(s) Z&44 Signature Maria R. Carballo Notary Printed Name Notary Public for the State of Florida Affix seal/stamp as close to My Commission expires: April 29 20 16 signature as possible. MARIA R.CARBALLQ NOTARY PUBLIC . .A w STATE GP FLORIDA, Ccmmm,EE193615 • �i��° Expires 4/29/2016 BEACH 31 ITB No.2014-066-SW HVAC Repair Services and Parts Section 7-"No Bid"Form NO BID SUBMITTAL WE HAVE ELECTED NOT TO SUBMIT A BID AT THIS TIME FOR REASON{S) CHECKED AND/OR INDICATED BELOW: Workload does not allow-us to bid Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do X do not want to be retained on your mailing list for future bids of this type product and/or service. Signature: Title: President Legal Company Name: C,nfort Tech Air Conditioning, Inc. Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: Steven Williams BID #379-2013 1700 Convention Center Drive MIAMI BEACH, FL 33139 IMF ',,.A1AiVI BEACH ;2 RESOLUTION NO. 2000-23879 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH REQtJH NO THAT CONTRACTORS ADOPT A CODE OF BUSINESS ETHICS PRIOR TO ENTERING INTO .A CONTRACT WITH THE CITY OF KLAA I BEACH WHEREAS, the Greater Miami Chamber of Commerce ("CMCC') adopted a Model Code of Business Ethics(the"Model Code");and WHEREAS,the City of Miami Beach is a member of the GMLCC;and WHEREAS, the Model Code, attached hereto as Exhibit A, is a statement of principles to help guide decisions and actions based on respect for the importance of ethical business standards in the community;and WHEREAS, the GMCC encourages its members to adopt the principles and practices outlined in the Model Code;and WHEREAS,the Commission believes that each entity which does business with the City of Miami Beach should be required. as a condition of doing business with the County to adopt a Code of Business Ethics. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA: Section 1. Each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and subunit that Code to the City Manager or his or her designee prior to execution of any contract between the contractor and the City. The Code of Business shall, at a minimum, require the contractor to comply with all applicable governmental rules and regulations including, among others, the conflict of interest,lobbying and ethics provisions of the City Code. Section 2. The Commission urges the Greater Miami Chamber of Commerce to require that all of its members adopt the Model Code of Business Ethics. Section 3. This resolution shall become e5ective immediately upon its adoption. BED NO:10-03104 CITY OF MUMI BEACH DATE:12/19/03 150 f PASSED and ADOPTED-this 12th day of A.._.pril 2()00 ATTEST: YOR CITY CLERK AMOMASTO _ co . FM =�'+ BID NO: 10-03104 -CITY OF MIAMI BEACH DATE:12/19103 151 CREA-tER MIAMI CHAMBER OF COMMERCE MODEL CODE OF BUSINESS ETHICS STATEMENT OF PURPOSE The Greater Miami Chamber of Commerce(GMCC')seeks to create and sustain an ethical business climate for its members and the community by adopting a Code of Business Ethics. The GAIN'= encourages its mernWs to incorporate the principles and practices outlined here in their individual codes of ethics which will guide their talationships with customers,clients and suppliers. This Model Code can and should be prominently displayed at all business locations and may be incorporated into marketing materials. The GMCC believes that Its members should use this Code as a model for the development of their org anixations`business codes of ethics. This Model Code is a statement of principles to help guide decisions and actions b03ed on respect far the importance of ethical business standards in the commun*The GMCCbelieves the adoption of a medningful code of ethics is the responsibility of every business and professional organization. Com li nce with GovemMent Rules&RdauNifiSns We will property maintain aft records and post all licenses and certificates in prominent places easily seen by our employees and customers; • In dealing with government agencies and employees,we will conduct business in accordance vAlh all applicable rules and regulations and in the open; ■ We will report contract irregularities and other improper or unlawful business practices to the Ethics Commission, the Office or Inspector General or appropriate lave enforcement authorities. Recruitment,Selection S Compensation of Vendors and Suppliers • We VW1I avoid conflicts of interest and disclose such conflicts when identified; Gifts which compromise the integrity of a business transac Uon are unacceptable; we will not kick back any portion of a contract payment to employees of the other contracting party or accept such a kickback. Business Accounting All our financial transactions wiil be properly and fairly recorded in appropriate books of account, and there will be no "off the books" transactions or secret accounts. Promotlon and Sales of products and&ervices Our products will comply with all applicable safety and quality standards; We vviil promote and advertise our business and its products or services in a manner which Is not misleading and does not falsely disparage our competitors; Doing Business with the Government BID NO:10-03404 CITY OF MIAMI BEACH DATE:12/19103 152 We will conduct business with govermment agencies and employees in a manner which avoids even the appearance of impropriety, ENorts to curry political favoritism are unacceptable; Our bids will be competitive. appropriate to the bid documents and arrived at Independently, • Any challenges to contracts awarded will have a substantive basis and not be . Pursued merely because we are the unsuccessful bidder; • We will,to the bast of our ability, perform government contracts awarded at the Price and under the terms provided for in the contract. We will not submit inflated invoices for goods provided or services performed under such contracts, and claims will be made only for work actually performed. We will abide by all contracting and subcontracting regulations. • We will not, directly or indirectly, offer to give a bribe or otherwise channel kickbacks from contracts awarded,to government officials, their famlly members or business associates. • WA will not seek or expect preferential treatment on bids based on our participation in political campaigns. Publidlife ind Politic i Campaigns • We encourage an employees to participate in community life, public service and the political process; • We encourage all employees to recruit, support and elect ethical and qualified public officials and engage them in dialogue and debate about business and community issues; • Our contributions to political parties,committees or individuals will only be made in accordance with applicable law and will conVly with all requirements for public disclosure. All contributions made on behalf of the business must be reported to senior company management; ° • We will not contribute to the campaigns.of persons who are convicted felons or those who do not sign the Fair Campaign Practices Ordinance. • We will not knowingly disseminate false campaign information or support those who do. Ale Company Name Corporate Officer Date BID NO: 10-03/04 CITY OF MIAMI BEACH DATE:12/19/03 133 Comfort Tech Air Conditioning & Refrigeration State Certified-Contractors CAC 057324 SECTION 6.0 BID CERTIFICATION & AFFIDAVITS HVAC EQUIPMENT, INSTALLATION, PARTS and SERVICES ITB No. 2014-066-SW - MECHANCIAL TO: CITY OF MIAMI BEACH Procurement Division 3rd FLOOR 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FL 33139 DATE: January 9, 2014 TIME: 3:00 PM 13117 NW 107th Avenue, Bay#6 a Hialeah Garderns, FL 33018 • Phone: 305=969-1203 -Fax: (305)826-9656 Co mfo Air Conditioning.& Refrigeration State Certified Contractors CAC 057324 SECTI®N 4.0 - - - TECHNICAL SPECIFICATI®NS Licenses — Experiences — Mfs! Authorizations HVAC EQUIPMENT, INSTALLATIONS PANTS and SERVICES ITB No. 2014-066-SW - MECHANCIAL TO: CITY OF MIAMI BEACH Procurement Division 3rd FLOOR 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FL 33139 DATE: January 9, 2014 TIME: 3:00 PM 13117 NW 107th Avenue, Bay#6 a Hialeah Garderns, FL 33018 •-Phone: 305-969-1203 Fax: (305)826-9656 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395 •� _-s 1940 NORTH MONROE STREET �Dw TALLAHASSEE FL 32399-0783 HERNANDEZ, MAYKEL COMFORT TECH AIR CONDITIONING INC 13117 NW 107TH AVENUE #6 HIALEAH GARDENS FL 33018 'S.TA7E OFFLbRIDA AC#:::6:'1'8 a;9:: Congratulations! With this license you become one of the nearly one million :: .EPARTMEN' ;OF'-;BUSI°NESS�.AND Floridians licensed b the Department of Business and Professional Regulation.Y P 9 ° .•• �..� :'. :PROFESSI,Q°'ALL �tEGUI�A'I'.ION : . Our professionals and businesses range from architects to yacht brokers,from strong. ue res restaurants, and the keep Florida's economy :. �'_. boxers to barbeq t Y P Y ...:':.:. .,:;:..:. :<r.: ,.. :... ......: . 'CAC0573'24 1: 110421073 Every day e work to improve the way e do business in order to serve you better. - For information about our services,please log onto www.myfloridalicense.com. > :''CtRTIF�EY5�, �t ':R There you can find more information about our divisions and the regulations that HERNANDE.7 • _,-'r�� impact you,subscribe to department newsletters and learn more about the COiF'OR�' Z`E, s NING IN Department's initiatives. Efficient) Regulate Fairly.We n is: License e artme t ur mission at the De - O Y• •n� Department 9 : constantly strive to'serve you better so that you can serve your customers. in Florida and congratulations on our new license! i 'IS..-CERTIFIED under:;tlze`proviA Q14S o .,Cli:.489 �s Thank you for doing business g y i AMP ti date:. ..UG 3S,; 2014 D►12Q703007-'58 DETACH HERE " THIS .. -.- 18 2, ,0:9: STATE DF FLO�T�:,, DEPARTMENT OF°`BUSINESS AND PROFESSIONAL REGULATION CONSTFt,UT'IQN INDUSTRY ..hICENS.ING: BOARD L12070300758 03 0075 `s14' ..- LI CENS'E`NBR _'� 7- ti 07' -110 CACO532 The CLASS.: A AIR CONDI'T'IONING C0N R Narr>ed: .b�lov�r :S CERTIFIED- er` the':.provi s ions 6:1 Chapters Expiration date: AUG 31, 201,4 =`' =- - HERNANDEZ, MAYKEL i, 'COMFORT..:TECH. :AIR .CONDIT.IONINGG A r� 13117 NW 107Th AVENUE #6 HIALEAH GARDENS FL 33018 RICK SCOTT KEN. LAWSON :GOVERNOR SECRETARY DISPLAY AS REQUIREUBY LAW r -�-,•E ` .5� .4 � T+h ,� y��� �y s s i My op MA -W 'C� L 4k - 3: r ,- �cLgvp 1' T11- ���A �F - � �s, 33,t UO 0q, }� ki ;d 6,,3 -b 5i -Yd t f � 77" '3. "- i Wh 4 its ► c� :: r � � s ps f I { �� A I J \v � AATTACHMENT TATTACHMENT ii Ef! -VENDOR EXPERIENCE Submit one form for each reference (MUST BE SUBMITTED WITH YOUR BID SUBMITTAL) Prime Vendor/Sub Vendor: Comfort Tech Air Conditioning, Inc. Client Name: Miami Dade County Correction& Rehabilitation Department f .. Client Address: 3595 NW 72"d Avenue Miami, FL 33122 Client Contact Name&Location: Eugenio Raposo Title: Sr. Project Manager.—Facility Superintendent - Phone:766-263-6407 Fax (305)753-6714—Coll Phone E Mail:ER02 @miamidade.gov P t `j Brief Description of the Work(description,value,contracted time for completion): -METRO WEST DETENTION CENTER CHILLER REPLACEMENT -HVAC Work—(Remove and Install Six(6)McQuay Chilled Water Chillers®Insulation;Welding;Piping;Installation Valves,—Pumps--Sheet Metal DuctWock!Fans;Hig h �A Efficiency Computer Controls,etc. 41q416,557 T-oTAL Ae ouuT Work Began: August 2012 Work Completed: May 2013 Explain Extenuating Circumstances with Schedule(use additional sheets as necessary': NONE j Was it on time? YES Was it on budget? YES Was the Client a Health Cana Facility/Hospital? Yes No i If"yes"—Number of Beds Serviced: 1100 Beds Correction Facility Vendor Project Manager Name/Title: Eugenio Raposo,Sr.Project Manager-Facility Superintendent Additional information(attach additional pages as necessary): $1,415,557—9 months—Satisfactorily completed Describe any additional services provided;provide total value of the contract;-result of the project and vendors role in the project, difficulties experienced. during implementation or ongoing operations. If contract was terminated, Please..Indicate-if this project was AHCA Ftevi,ewable: Yes No G Please indicate if ICRA measures were-applied: Yes No ® Class ATTACHMENT 6699 -VENDOR EXPERIENCE Submit one form for each reference (MUST BE SUBMITTED MTH YOUR BID SUBMITTAL) Prime Vendor/Sub Vendor: : Comfort Tech Air Conditioning, Inc. Client Name: Turner Construction Company Client Address: : 1000-NW 57th Court,Suite 200 Miami, FL33126 Client Contact Name&Location: Ruben Morales Title: Senior Project Manager / Phone:786-629-9000 Fax 786-621.9155 E Mail:rmorales$,btcco.com Brief Description of the Work(description,value contracted ( P � time far coenpletton). MIAMI CHI NS HOSPITAL -Hospital Clinic and Medical Offices m HVAC Work—(Demolition. Furnish Install S'.lit Ping; p Insulation;Pia Sheet Metal®uctworic;ttoom-Cantrots,etc.. � 3"18,49g ''ToT�t.�►MOw�T (� eo Work Began: December 2008 Work Completed: September 2009 � Explain Extenuating Circumstances with Schedule(use.additional sheets-as necessary): I NONE Was in on time? YES Was it on budget? YES Was the Client a Health Care Facility/Hospital? Yes ® No p if"yes"—Number of Beds Serviced.: NIA Vendor-Project.Manager-Name/Title: Ruben Morales,-Senior Project Manager Additional Information(attach additional pages as necessary): $S78 1499—9 months—Satisfactorily completed Describe any additional services provided; provide total value of-the-contract,result of the project and vendors role in the-project; difficulties a erienced during im lementation--oron oin -o eratons. If contract was.terminated, Please Indicate-If this project-was AHCA-reviewable: Yes .4 No Please indicate if ICRA measures were applied: 'Yes In No a Class ATTACHMENT 1 6 B" _VENDOR EXPERIENCE Submit one form for each reference (MUST BE SUBMITTED MTH YOUR BID SUBMITTAL) Prime Vendor/Sub Vendor: Comfort Tech Air Conditioning, Inc. a Client Name: PIRTLE CONSTRUCTION COMPANY �S I ) . Client Address: 5700 Griffin Road,Suite 200 �� N Davie, FL 33314 ` �I Client Contact Name&Location: lames Armstron g.Director of'M.edical Facilities b� v Title: Senior Project Manager Phone:954-797-0410 Fax 954-797.6330 E Mail: Brief Description of-the Work.(description,value,-contracted tune for:completion): .MEMORIAL REGIONAL HEALTH CARE SOUTH HOSPITAL -Sterile Processing Department&New Pharmacy-HVAC Work- (Demolition;Fumish-&Install AHU;Split System_;Insulation;Piping;SheetMetal-Ductwork;Fire Dampers; Fans;Room Controls..etc. $ 415,6w lofiA(. AmoavrT Work Began: February 2011 Work Completed: January 2012 Explain Extenuating Circumstances with Schedule(use additional sheets.as necessary): NOME Was!ton time? YES- Was It on budget? YES Was the Client a Health.Care Facility/Hospital? Yes ® No C1 If"yes"—Number of Beds Serviced: WA Vendor Project.Manager Name/Title: James Armstrong.Project Manager—Director Medical Facilities Additional information(attach additional pages.as.necessary).- $425,500—12 months—Satisfactorily completed Describe.any additional services provided;provide total value of the contract,result of the project:acid vendors role in the pro' ctr difficulties.a rienced 6ring-implementation or.ongoing operations. If.contract was terminated, Please Indicate if this projeeLwas—ARCA Reviewable: Yes..4 No Q Please indicate if ICRA measures-were applied: Yes 4. No [3 Class ATTACHMENT "B" -VENDOR EXPERIENCE Submit one Iona for each reference (MOIST BE SUBMITTED WITH YOUR BID SUBMITTAL) Prime Vendor/Sub Vendor: Comfort Tech Air Conditioning, Inc. Client Name: GEC Associates,Inc. Client Address: 9487-NW 12 Street Doral, FL 33172 Client Contact Name A Location: Luis N.Enriquez Title: President Phone:305-994-2150 Fax 305-894-2151 E Mail:InenriquezGgecassociates.com . Brief Desdription of the Work(description,'value,contracted time for completionl: JACKSON MEIWORIAL. HOSPITAL—North Wing Renovations 7a'and 6e'Floor:. HVAC Work(Famish&Instal!Chillers;Air Handling Units;Piping;VAV Boxes;Ductwork-IseVer°ai types); Insulation;Temperature Controls;Isolation Units;Complete.Demolition;Room Controls,etc, t4 t9,gh1 TorAL AwouaT Work Began: September 2002 WlVork Completed: April 2005 Explain Extenuating Circumstances writh:Schedule.(use additional sheets_as_necessary}: NONE. Was it on time? YES Was it on budget? YES Was the Client a Health Care FacilitylHospital? Yes 0 No ❑ If"yes"—Number of Beds Serviced: TWO ENTIRE FLOORS—7T"AND 8Te Floors Vendor Project Manager Name/Title: Felix.Lopez,.Project Manager Additional Information(attach additional pages at necessary): $916,969—32 months—Satisfactorily completed Describe any additional-services provided;provide total value of the:contract,result of the project and vendors rQie in the.project; d'rft`rcutties erienced durin im lementation or on o!2 o erations.. if.contract was terminated, Please Indicate if-this project-was AHCA Reviewable: Yes d No ❑ Please indicate if ICRA measures were applied: Yes ® No 0 Class INTEG RATED COO LING SOLUTIONS January 3, 2014 Jose Chasco Comfort Tech AC 12208 SW 129 Court Miami, FL 33186 RE: Authorization of Procuring Equipment for the City of Miami Beach Jose, This letter confirms that Comfort Tech AC is an Authorized contractor to procure from Integrated Cooling Solutions the following manufacturer's equipment: 1) Climate Master. 2) Johnson Controls. Please feel free to contact us should you have any questions. S erely, Jorge Alvarez Sr. Sales Engineer Integrated Cooling Solutions, LLC Integrated Cooling Solutions,LLC•8655 Northwest 56th Street,Miami,FL 33166•T 305.406.9758 F 305.406.9759 www.integratedcoolin-.coni n a THE NEW FORCE IN FLORIOA FOR 41n CONDITIONING 1/3/2014 To whom it may concern: Please accept this letter as verification that Comfort Tech is authorized to sell, install, service,repair and offer parts and/or labor warranties as set forth by the equipment manufacturers for the following brands of equipment; 1) York 2) Friedrich Any questions please don't hesitate to call. Than k you, Gilbert Catano/Territory Manager Florida Air Conditioning Distributors (954)599-1100 JASCKO Corp. ® Mj HVAC Solutions January 3,2014 Jose Chasco Comfort Tech AC 12208 SW 129 ' Ct Miami, FL 33186 RE:Authorization of Procuring Equipment for the City of Miami Beach Jose, This letter confirms that Comfort Tech AC is an Authorized contractor to procure from Jascko Corporation the following manufacturer's equipment: 1. Florida Heat Pump 2. Carrier Commercial Products Please feel free to contact us should you have any questions. Sincerely, C" C Alex Valdes President Jascko Corp. 13200 S.W. 128°i Street•Suite B-1 Miami,Florida 33186 Phone: 305.278.8523.Fax: 305.259.6716 www.jascko.com ENTERPRISES Tower Enterprises of HICaribbean LLC 2046 McKinley Street-Suite 1,Hollywood,FL 33020 Tel.(954)920-8520 Fax(9S4)920-8509 January 6, 2014 Mr. Jose Chasco Comfort Tech AC 12208 SW 129 Court Miami, FL 33186 RE:Authorization of Procuring Equipment for the City of Miami Beach Jose, Please accept this letter as confirmation that Comfort Tech AC is an Authorized contractor to procure from Tower Enterprises Florida/Caribbean LLC the.following manufacturer's equipment: Cooling Towers, Fluid Coolers, Evaporative Condensers,Air Handlers,Water Treatment Systems, Mr. GoodTower Services. Please feel free to contact us should you have any questions. Sincerely, g Jeff Stano Tower Enterprises, LLC a CMH OLUTIONS ���o Vilest Palm Beach Office: Miami Office: J; 6917 Vista Parkway North 14100 Palmetto Frontage Rd. Suite#2 Suite 114 West Palm Beach,FL 33411 Miami Lakes,FL 33016 r (P)561-689-0377 (P)305-824-8841 www.cmhsolufionsinc.coin (F)561-689-0378 (F)305-824-9987 January 3, 2014 3 Jose Chasco Comfort Tech AC 12208 SW 129 Court Miami, FL 33186 RE: Authorization of Procuring Equipment for the City of Miami Beach 1 Jose, This letter confirms that Comfort Tech AC is a mechanical contractor authorized to procure from CMH Solutions the following manufacturer's equipment: 1) Lennox Industries Please feel free to contact us should you have any questions. Sincerely, John G. Simitses Principal CMH Solutions Inc. Williams, Steven o Procurement From: HVAC <hvac @comfort-techinc.com> Sent: Wednesday, February OS, 2014 9:44 AM To: Williams, Steven - Procurement Subject: RE:ITB #20-14-066 HVAC: manufacturer letters Attachments: CITY OF MIAMI BEACH-IT:B 2014-066-SW MECHANICAL-Additional Vendors and Suppliers Letters. SWilliams.pdf Importance: High -Good Morning Mr.Williams: Attached please find the Manufacturer's Letter for the ITB No. 2014-066-SW—MECHANICAL. Thank you for giving us the opportunity to obtain them. Regards Maykel Hernandez President COMFORT TECH AIR CONDITIONING, Inc. 13117 NW 107th Avenue, Bay#6 Hialeah-Gardens, FL 33018 305-969-1203 305-82-6-9656 Fax 305-231-9832-Cell hvac @comfort-techinc.com From: Williams, Steven - Procurement j mailto:StevenWilliams(&miamibeachfl.govl Sent: Monday, February 03, 2014 3:41 PM To: 'HVAC' Subject: RE: ITB #20-14-066 HVAC: manufacturer letters If you are near you-may drop them off; but traffic& parking has been hectic lately so you may feel free to email them. I want to make sure everyone has had the opportunity to confirm my receiving them. Regards, X1'1%-;,v"I B EAC i Steven Williams . 1 I `~ 13393 SW 1315'Street Miami,FL 333186 N Tel.:(786)293-3272 ;� Fax:(786)293-3277 January 31, 2014 Jose Chasco Comfort Tech AC 12208 SW 129 Court Miami,FL 33186 RE: City of Miami Beach Delta Controls Procurement Jose, This letter confirms that Comfort Tech AC is an Authorized contractor to procure from South Florida Controls the equipment and services from for Delta Controls products. Please feel free to contact us should you have any questions. Sincerely, i( A V ss e z outh Florida Controls A South Florida Delta Partner, South Florida Controls Inc Page 1 of 1 f 'ee..a : ^M 6 FJ✓^' �12 Eei,izx...d ttae-a, t f January 3, 2014 Jose Chasco Comfort Tech AC 12208 SW 129 Court Miami, FL 33186 RE.Authorization of Procuring Equipment for the City of Miami Beach Jose, This letter confirms that Comfort Tech AC is an Authorized contractor to procure from Johnstone Supply, Ft. Lauderdale Group the following manufacturer's equipment: 1) Bard Equipment 2) Bard Replacement Parts Please feel free to contact us should you have any questions. Sincerely, Brian Smith President Johnstone Supply, Ft. Lauderdale Group i Trane South'Florida 2884 Corporate Way Miramar,F133025 Tel(954)499-6900 'Fax(954)499-6901 —"74 t s, a rvvvuv:trane:com January 3, 20'14 Jose Chasco Comfort Tech AC 12248 SW 129 Court Miami,FL 33186 'I : Authorization of Procuring Equipment for the City of Miami Beach Jose, This letter confirms that Comfort Tech AC is an Authorized contractor to procure from Trane Commercial Systems the following manufacturer's equipment: 1) Trane Please feel free to contact us should you have any questions. Sincerely, Qdette Ponce Account Manager Trarie Commercial Systems—South Florida Inerros RELAX.I-rS RHEEM® January 30,2014 Jose Chasco Comfort Tech AC 12208 SW 129 Court Miami,FL 33186 RE:Authorization of Procuring Equipment for the City of Miami Beach Jose This letter confirms that Comfort Tech AC is an Authorized contractor to procure from Gemaire Distributors,LLC the following manufacturer's equipment: 1) RHEEM. 2) MITSUBISHI MINI SPLITS 3) FIRST COMPANY PRODUCTS 4) FIRST COMPANY HYDROTECH WATERSOURCE HP 5) MARVAIR 6) MAYTAG 7) AMERICAN STANDARD S) COPELAND COMPRESSORS. Please feel free to contact us should you have any questions. Sincerely, Juan C.Denis South East Territory Manager Gemaire Distributors,LLC GEMAIRE DISTRIBUTORS,.L.L.C. Part of GEMAIRE GROUP,a subsidiary of WATSCO 2031 NW 79'"AVENUE,MIAMI,FL 33122 PH(305)592-2915—FAX(305)592-0110 www.gemairearoun.com ITTI!, BROPHY ASSOCIATES INCORPOrIAMD(DBA) DIRECT DIGITAL CONCEPTS 7275 N.W. 74th STREET MIAMI, FLORIDA 33166 PHONE (305)8887767 FAX(345) 8877342 January 30,2014 Comfort Tech Attn:Jose Chasco Re.: City of Miarni Beach Jose,Brophy Associates d/b/a Direct Digital Concepts has been the authorized factory representative for Barber Colman controls now known as Schneider of over 40 years in the South Florida market. Our corporation is presently staffed by engineers as well as factory trained technicians on all systems represented. We also represent other controls lines including W. C. This letter confirms the fact that Comfort Tech is an authorized contractor to procure fitom Direct Digital Concepts the following manufacturer's equipment: 1) Barber Cohilan Controls 2) Schneider I/A series 3) Belhuo products 4) Verls products 5) KMC controls 6) Square D variable frequency chives 7) Omnicon If you have any questions or need additional information please feel free to contact us. Sincerely, Robert Lopez P.E. RL Page 1 of 1 froic.EN YEN WEBY Air Conditioning, Refrigeration Equipment and Suplies..Wholesale-Only 7360 N.W. 5.3th STREET. MIAMI,"FLORIDA 33166 Phone: 305-477-9675 e Fax: 305-477-2408 January 30, 2014 Jose-Chasco Comfort Tech AC 12208'SW 129 Court Miami,FL 33186 RE: Authorization of Procuring.Equipment for the City of Miami Beach Jose, This letter confirms that Comfort Tech.AC is an Authorized contractor.to procure.from Refricenter'West the following manufacturer's equipment: 1) Ice O Matic 2) Bristol Compressor Please feel free to contact us should you have any questions. Sincerely, v, Frank Batres Territory Manager Sales'Engineer i Air Condibloining a HeaUn January 3, 2014 Jose Chasco Comfort Tech AC 12205 SW 129 Court Miami, FL 33186 RIE> Authorization of Procuring Equipment_for the City of Miami.Beach Jose, This letter confirms that Comfort Tech AC is an Authorized contractor to procure from Goodman Distribution Southeast, INC the following manufacturer's equipment: 1) Goodman. 2) Janitrol. Please feel free to contact us should you have any questions. Sincerely, Ruben Falcon Sr. Sales Manager Goodman Distribution Southeast, INC •8655 Northwest 56th Street,.,lviiamn FT 33166• 305.446.9758 305.406.9759 1