2014-28538 Reso RESOLUTION NO. 2014-28538
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2014-142ME
FOR DESIGN CRITERIA PROFESSIONAL (DCP) SERVICES FOR THE MIAMI
REACH CONVENTION CENTER RENOVATION; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-
RANKED PROPOSER, FENTRESS ARCHITECTS; AND FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on January 15, 2014, the City Commission directed the Administration to
prepare a competitive solicitation for design services relating to the renovation and expansion of
the Miami Beach Convention Center; and
WHEREAS, on February 12, 2014, the Mayor and Commission authorized the issuance
of RFQ 2014-142-ME for Design Criteria Professional (DCP) Services for the Miami Beach
Convention Center Renovation and Expansion (the RFQ); and
WHEREAS, the RFQ was issued on February 14, 2014, with an opening date of March
10, 2014; and
WHEREAS, the City received proposals from eight (8) firms; and
WHEREAS, on March 11, 2013, the City Manager via Letter to Commission (LTC) No.
079-2014, appointed an Evaluation Committee (the "Committee"), which convened on March
25, 2014 to consider proposals received and interview the proposing teams; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; and general
information on the scope of services, references, and a copy of each proposal; and
WHEREAS, additionally, the Committee engaged in a question and answer session after
the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee recommended Fentress Architects as the top-ranked
proposer, followed by Gensler and LMN Architects, which tied as second-ranked proposers; and
WHEREAS, after reviewing all the submissions, attending the Evaluation Committee
meeting in its entirety, and having heard the Evaluation Committee's comments and rankings,
the City Manager exercised his due diligence and is recommending that the Mayor and the City
Commission enter into negotiations with the top-ranked proposer, Fentress Architects.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the City Manager's recommendation pertaining to the ranking of proposals, pursuant to Request
for Qualifications No. 2014-142ME for Design Criteria Professional (DCP) Services for the
Miami Beach Convention Center Renovation; authorize the Administration to enter into
negotiations with the top-ranked proposer, Fentress Architects; and further authorizing the City
Manager to execute an Agreement upon conclusion of successful negotiations by the
Administration.
PASSED AND ADOPTED this day of 4ril 2014.
ATTEST:
Rafa Granado, Cit Cler =--. Pt�ili Levine ra
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TAAGENDA\2014\A riIWPRIL 9-PRO R {VI N7 CC DCP JRFi_, 201 -1 ME R FQ-DCP for Convention Center
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APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
City tto ney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals, Pursuant To Request For
Qualifications (RFQ) No. 2014-142ME, For The Design Criteria Professional Services For The Miami Beach
Convention Center Renovation.
Key Intended Outcome Supported:
Expeditiously upgrade the convention center to be smart, modern, energy efficient, and which fits local context,
including walkabilit .
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summa /Recommendation:
On January 15, 2014, the City Commission directed the Administration to prepare a competitive solicitation for
design services relating to the renovation and expansion of the Miami Beach Convention Center.
On February 12, 2014, the Mayor and Commission authorized the issuance of RFQ 2014-142-ME for Design
Criteria Professional (DCP)Services for the Miami Beach Convention Center Renovation and Expansion.
RFQ 2014-142-ME was issued on February 14,2014,with an opening date of March 10,2014.A mandatory pre-
proposal conference to provide information to the proposers submitting a response was held on February 28,
2014. The City received proposals from eight(8)firms:
On March 11, 2013, the City Manager via Letter to Commission (LTC) No. 079-2014, appointed an Evaluation
Committee(the"Committee")which convened on March 25,2014 to consider proposals received and interview
the proposing teams. After each had been interviewed, the Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ. In the deliberation process,the Committee
agreed that the stronger proposers were Fentress, LMN, and Gensler. Therefore, the Committee focused the
discussion on the top three(3)proposers.After deliberations,the Committee scored and ranked all the proposers,
which resulted in Fentress ranked as the top-ranked proposer, followed by Gensler and LMN tied as second-
ranked proposers. A full analysis of the results of the Committee scoring is attached.
After reviewing all the submissions,attending the Evaluation Committee meeting in its entirety and having heard
the Evaluation Committee's comments and rankings, the City Manager exercised his due diligence and is
recommending that the Mayor and the City Commission enter into negotiations with the top-ranked proposer,
Fentress Architects.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,Florida accept
the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to request for
qualifications (RFQ) No. 2014-142ME for Design Criteria Professional (DCP) Services for the Miami Beach
Convention Center Renovation; authorizing the Administration to enter into negotiations with the top-ranked
proposer,Fentress Architects;and further authorizing the City Manager to execute an Agreement upon conclusion
of successful negotiations by the Administration.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $11,000,000 Miami Beach Redevelopment Agency Non-Trust Fund Special
Revenue Account No. 165-2816-061357
�. 2
OBPI Total
Financial Impact Summary: Any future or additional expenditures will be based on previously approved
budgeted funds.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Si n-Offs:
Department Director As ant City Manager City anager
AD MH M M KGB JLM
TAAGEN \2014\ApriIWPRIL RFQ 2014-142ME\2014-142ME RFQ-DCP' nvention Center-
Summary.doc
MIAMIBEACH AGENDA ITEM � 1
- -/
� SATE
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members the City C mission
Y P Y
FROM: Jimmy L. Morales, City Manager
DATE: April 9, 2014
SUBJECT: A RESOLUTION OF THE MAY I AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACC TING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2014-142ME, FOR THE DESIGN
CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Expeditiously upgrade the convention center to be smart, modern, energy efficient, and which
fits local context, including walkability.
FUNDING
Funding in the amount of$11,000.000 has been appropriated in the Capital Budget as
follows:
• From Miami Beach Redevelopment Agency Non-Trust Fund Special Revenue
Any future or additional expenditures will be based on previously approved budgeted funds.
BACKGROUND
On January 15, 2014, the City Commission directed the Administration to prepare a
competitive solicitation for design services relating to the renovation and expansion of the
Miami Beach Convention Center.
On February 12, 2014, the Mayor and Commission authorized the issuance of RFQ 2014-142-
ME for Design Criteria Professional (DCP) Services for the Miami Beach Convention Center
Renovation and Expansion.
In order to significantly expedite the process for the renovation of the Convention Center, the
City plans to enter into a design-build agreement to deliver the project. Under this approach
the utilization of a Design Criteria Professional (DCP) is required under State law. The DCP,
working with the City, will prepare a Design Criteria Package outlining the plans and
specifications of the expansion and renovation. The services of the DCP will include
assessing concepts, schematic design and design development phases, representing, at the
City's option, up to approximately 30% of the total design documents ultimately required. The
design-builder's designer will complete the remaining design and will be responsible for
construction documentation and administration. The DCP will remain the City's advisor
throughout construction to monitor that the ultimate project is delivered consistent with the
design criteria package.
Commission Memorandum for Selection of Design Criteria Professional RFQ 2014-142ME—Miami
Beach Convention Center Renovation
April 9, 2014
Page 2
RFQ PROCESS
RFQ 2014-142-ME was issued on February 14, 2014, with an opening date of March 10,
2014. A mandato ry pre-proposal conference to provide information to the proposers submitting
a response was held on February 28, 2014. The City received proposals from the following
eight (8)firms:
1. Bermello Ajamil & Partners, Inc.
2. Fentress Architects
3. Gensler
4. HKS Architects, Inc.
5. LMN Architects
6. RM Plus LLC Planning and Design
7. Rafael Vinoly Architects
8. Woods Bagot
On March 11, 2013, the City Manager via Letter to Commission (LTC) No. 079-2014,
appointed an Evaluation Committee (the "Committee") consisting of the following individuals:
• Merrett Stierheim— Former Miami-Dade County Manager
• Howard Herring — President & CEO, New World Symphony
• Michael Spring — Director, Miami-Dade County Cultural Affairs Department
• Brian Shriner— Dean, School of Architecture, Florida International University
• Peter McStravick— COO Hotel, Houston First Corporation
• Bruce Orosz—CEO, ACT Productions, Inc., and Resident
• Michelle Burger— Resident
The Committee convened on March 25, 2014 to consider proposals received and interview the
proposing teams. Peter McStravick was unanimously elected as the Chairperson of this
Committee. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer.
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFQ, which included:
• Experience of the firm
• Experience of the professionals that will work on this project
• Availability of resources to perform the required Services
• Proposed approach and project schedule
• Ability to maximize results with limited funds
• Ability to meet time and budget requirements
• Recent, current, and projected workloads of the firm
• Quality of references
• Financial Capacity
• Results of D&B Report
• If applicable, general design style of the firm
Commission Memorandum for Selection of Design Criteria Professional RFQ 2014-142ME—Miami
Beach Convention Center Renovation
April 9, 2014
Page 3
Additional points, over the aforementioned potential points were to be allocated, if applicable
and in accordance to following local and veteran preference ordinances.
Local Preference: The Procurement personnel assigned an additional five (5) points to
Proposers, which are, or include as part of their proposal team, a Miami Beach-based vendor
as defined in the City's Local Preference Ordinance. None of the proposers were eligible for
Local preference.
Veterans Preference: The Procurement personnel assigned an additional five (5) points to
Proposers, which are, or include as part of their proposal team, a small business concern
owned and controlled by a veteran(s) or a service-disabled veteran business enterprise, as
defined in the City's Veterans Preference Ordinance. None of the proposers were eligible for
Veterans preference.
In the deliberation process, the Committee agreed that the stronger proposers were Fentress,
LMN, and Gensler and, therefore, focused the discussion on the top three (3) proposers. The
Committee discussed its individual perceptions of the top proposers' qualifications,
experience, and competence, and further scored and ranked all the proposers accordingly.
The Committee's final rankings are as follows:
Low
Merrett Howard Michael Brian Peter Bruce Michele Aggregate FINAL
Stierheim Herring Spring Schriner McStravick Orosz Burger Totals RANK
Fentress
Architects 2 97 2 92 2 88 2 97 1 98 2 85 2 90 13 1
Gensler 1 99 3 91 3 86 1 99 2 95 1 95 3 85 14 2 tie
LMN
Architects 2 97 1 95 1 92 3 96 3 92 3 80 1 95 14 2 tie
Woods
Ba of 4 96 3 91 4 82 5 93 4 90 4 70 4 80 28 4
Bermello
Ajamil&
Partners 5 91 5 90 6 75 4 94 8 81 6 65 6 75 40 5
Rafael
Vinoly
Architects 6 90 6 80 5 80 7 89 6 86 7 60 5 78 42 6
HKS
Architects 7 89 6 80 7 65 6 90 5 88 5 66 7 65 43 7
RM Plus
LLC 8 80 8 70 8 50 8 80 7 84 8 50 8 60 55 8
FENTRESS ARCHITECTS
Fentress Architects has 27 years of experience in planning and designing functional,
sustainable and user-friendly convention centers. The studio's meeting facility designers are
experts in public architecture and in following current meeting trends with an eye toward
flexibility for the future. The studio's portfolio includes convention centers in Denver, Colorado
(honored with 18 awards for innovation and excellence in design); Pasadena, California; Palm
Springs, California; and Santa Fe, New Mexico. Fentress considers sustainability a key
element in our approach to public architecture. The Colorado Convention Center is the largest
LEED certified building in Colorado, and Fentress is the only firm with two convention centers
certified LEED Gold: Pasadena and Santa Fe.
• Fentress is convention center renovation experts having completed 13 million square
feet and $3 billion in design; 450 million people visit their buildings every year.
• Fentress has completed 150 public buildings on time and on budget.
• Fentress committed to bring MBCC in on time and within budget.
Commission Memorandum for Selection of Design Criteria Professional RFQ 2014-142ME—Miami
Beach Convention Center Renovation
April 9, 2014
Page 4
• Fentress has acted in the role of Design Criteria Professional on 15 projects.
• Fentress has completed 50 design-build projects which provide insight into what is
needed by that team to succeed.
• Fentress key team members have worked together on multiple convention centers.
o Lead Designer Michael Winters and Project Manager John Kudrycki have
worked together for over 24 years in these roles at Fentress on convention
center projects.
• Fentress is very familiar with the site, the building, and the issues to be solved for
MBCC, which will facilitate timely completion of the project.
• Fentress has 100 percent of their convention center projects open and operational
during construction.
• John Kudrycki, Beverly Pax, and Alexander Thome are construction phasing experts
and have developed systems to keep MBCC operational when required.
Fentress has stated its commitment to quality and excellence in their documentation and
project management. Fentress is one of a select group of international architects to achieve
ISO 9001 certification.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions, attending the Evaluation Committee meeting in its entirety
and having heard the Evaluation Committee's comments and rankings, the City Manager
exercised his due diligence and is recommending that the Mayor and the City Commission
enter into negotiations with the top-ranked proposer, Fentress Architects.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of
proposals, pursuant to request for qualifications (RFQ) No. 2014-142ME for Design Criteria
Professional (DCP) Services for the Miami Beach Convention Center Renovation; authorizing
the Administration to enter into negotiations with the top-ranked proposer, Fentress Architects;
and further authorizing the City Manager to execute an Agreement upon conclusion of
successful negotiations by the Administration.
JLM /MT/KB/JJ/AD/ ME
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