2016-29526 Reso RESOLUTION NO. 2016-29526
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI-DADE
COUNTY CANVASSING BOARD FOR THE NOVEMBER 8, 2016
GENERAL ELECTION TO SERVE AS THE CANVASSING BOARD
FOR THE CITY OF MIAMI BEACH'S SPECIAL ELECTION TO BE
HELD ON NOVEMBER 8, 2016.
WHEREAS, on November 8, 2016, Miami-Dade County ("County") will be conducting the
General Election, at which time the City of Miami Beach has authorized the holding of a Special
Election to submit ballot questions to the electorate of the City of Miami Beach; and
WHEREAS, Miami-Dade County is charged with the full responsibility of conducting the
subject Election, except for accepting the Miami-Dade County's Certificate of Election Results
concerning the City of Miami Beach's Special Election, which duty is within the Miami Beach
City Commission's purview; and
WHEREAS, the Miami-Dade County Canvassing Board for the County's November 8,
2016 Election is charged with the statutory responsibilities relating to the conduct of the subject
Election and is hereby further authorized to act consistent with said responsibilities as the
Canvassing Board for the City of Miami Beach's November 8, 2016 Special Election.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Miami-Dade County Canvassing
Board for the November 8, 2016 General Election is hereby authorized to act as the
Canvassing Board for the City of Miami Beach's November 8, 2016 Special Election.
PASSED and ADOPTED this 14th day of September, 2016.
ATTEST:
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Phil if Le ayor
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Raf el E. G nado, City Clerk
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk
DATE: September 14, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI-DADE COUNTY
CANVASSING BOARD FOR THE NOVEMBER 8, 2016 GENERAL ELECTION TO
SERVE AS THE CANVASSING BOARD FOR THE CITY OF MIAMI BEACH'S
SPECIAL ELECTION TO BE HELD ON NOVEMBER 8, 2016.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
On November 8, 2016, Miami-Dade County will be conducting the General Election, at which
time the City Commission has authorized the holding of a Special Election submitting to the
electorate of the City of Miami Beach the following three ballot questions:
1. A question asking whether City Code Section 2-485 should be amended to delete the
requirement that lobbyists file an annual statement disclosing compensation and expenditures
related to lobbying activities when they have not received compensation or incurred
expenditures during the reporting period.
2.A question asking whether City Code Section 2-459 (which prohibits City Board Members and
their associates from lobbying City personnel) should be amended to include an exception
allowing Land Use Board (Board of Adjustment, Design Review Board, Historic Preservation
Board, Panel of Architects, and Planning Board) members who are architects or landscape
architects to lobby City personnel and agencies on land development applications, except for
applications before the board on which they serve.
3.An advisory, non-binding straw ballot question asking whether the Mayor and City Commission
should adopt an Ordinance stopping the sale and consumption of alcoholic beverages at 2:00
a.m., instead of 5:00 a.m., for alcoholic beverage establishments located on Ocean Drive
between 5th and 15th Streets, except for indoor portions of alcoholic beverage establishments
that are completely enclosed and located entirely within hotels.
Miami-Dade County is charged with the full responsibility of conducting the November 8, 2016
General Election, except for accepting the Miami-Dade County's Certificate of Election Results
Page 366 of 2277
concerning the City of Miami Beach's Special Election, which duty is within the Miami Beach City
Commission's purview.
The Miami-Dade County Canvassing Board for the County's November 8, 2016 General
Election is charged with the statutory responsibilities relating to the conduct of the subject
election and is further charged to act consistent with said responsibilities as the Canvassing
Board for the City of Miami Beach's November 8, 2016 Special Election.
The attached Resolution has thus been prepared for the purpose of formally authorizing the
Miami-Dade County Canvassing Board to serve as the Canvassing Board for the City of Miami
Beach's November 8, 2016 Special Election.
CONCLUSION
I hereby recommend that the Mayor and City Commission authorize the Miami-Dade County
Canvassing Board for the November 8, 2016 General Election to act as the Canvassing Board
for the City of Miami Beach's November 8, 2016 Special Election.
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$31,000 to conduct the November 8, 2016 Special Election, which includes the costs of 14
early voting days. (See Department of Election Estimate.) Additionally, the City will incur
approximately$40,000 in legally mandated advertisements, required by the Florida Statutes and
the City Code, to notice this Special Election.
Amount 1 $31,000 Account 1 011-9322-000312-90-400-592-00-00-00
Amount 2 $40,000 Account 2 011-9322-000312-90-400-592-00-00-00
Total $71,000
Legislative Tracking
Office of the City Clerk
ATTACHMENTS:
Description
❑ Department of Election Estimate
❑ Resolution - Canvassing Board
Page 367 of 2277
Elections
2700 NW 87th Avenue
Mtl /\IIM I MADE Miami, Florida 33172
OUNTLY 1 305-499-VOTE 1 305-499-8547
TTY: 305-499-8480
miamidade.gov
ESTIMATE
Miami Beach Election - Piggyback on to Presidential Election- November 8, 2016
Rafael E. Granado, City Clerk Estimate N°: MB-PB-110816
City of Miami Beach Estimate Date: August 12,2016
1700 Convention Center Drive#200
Miami Beach, FL 33139
Registered Voters: 51,345 Early Voting Days: 14
Precincts: 24 Early Voting Sites: 30
Polling Places: 22
Permanent.Absentee Ballots: 7,239
Personnel $ -
Salaries 8 Fringe.Benefits,Overtime,Poll Workers
Polling Places -
Security,Polling Place Rentals
Supplies and Services -
Absentee Ballots Settlp
Trucks and Vehicles -
Truck Rentals;GSA Vehicles
Printing and Advertising (Based on 1 page ballot) 25,672.50
Absentee,Early Voting 8 Precinct Ballots
Postage -
Absentee Ballots Sent and Business Reply
Ballot Creation 2,410.00
In■House 8 Outside Contractual.Services, Translations-.Based on one question
Administrative Overhead 2,808.25
Indirect Costs,Logic 8 Accuracy,Post-Election Audits
*TOTAL $ 30,890.75,
Page 368 of 2277
Please note these costs_ are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot page, the cost will be adjusted accordingly.
Formore_information,you may contact:
Rena A.Saiter
,Assistant Deputy:SOE=Finance and Administration,
Miami-DadeElectlons Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305499-8424 ;E=mail• ras @miamidade.gov