2014-28607 ResoRESOLUTION NO. 2014 -28607
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA AUTHORIZING THE
MIAMI -DADE COUNTY CANVASSING BOARD FOR THE
AUGUST 26, 2014 COUNTYWIDE PRIMARY ELECTION TO
SERVE AS CANVASSING BOARD FOR THE CITY OF MIAMI
BEACH'S AUGUST 26, 2014 SPECIAL ELECTION.
WHEREAS, on August 26, 2014 Miami -Dade County will be conducting
the Countywide Primary Election, at which time the City of Miami Beach has
authorized the holding of a Special Election relating to proposed City Charter
amendments and other ballot questions; and
WHEREAS Miami -Dade County is charged with the full responsibility of
conducting the subject Election, except for accepting the Miami -Dade County's
Certificate of Election Results concerning the City of Miami Beach's Special
Election which duty is within the Miami Beach City Commission's purview; and
WHEREAS, the Miami -Dade County Canvassing Board for the County's
August 26, 2014 Election is charged with the statutory responsibilities relating to
the conduct of elections for the subject election and is hereby further authorized
to act consistent with said responsibilities as the Canvassing Board for the City of
Miami Beach's August 26, 2014 Special Election.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, that the Miami -Dade
County Canvassing Board for the August 26, 2014 Primary Election is hereby
authorized to act as Canvassing Board for the City of Miami Beach's August 26,
2014 Special Election.
PASSED and ADOPTED this at day of _1924
2014.
ATTEST:
RAFA E. GRANADO
CITY CLERK
RA/JO
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
5,- z ��
City Attorney Date
MIAMIBEACH
OFFICE OF THE CITY CLERK
RAFAEL E. GRANADO, CITY CLERK COMMISSION MEMORANDUM
TO: MAYOR PHILIP LEVINE
MEMBERS OF THE CITY COMMISSION
CITY ATTORNEY RAUL J. AGUILA
FROM: CITY MANAGER JIMMY MORALES
CITY CLERK RAFAEL E. GRANADO
DATE: MAY 21, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI -DADE COUNTY
CANVASSING BOARD FOR THE AUGUST 26, 2014 COUNTYWIDE PRIMARY
ELECTION TO SERVE AS CANVASSING BOARD FOR THE CITY OF MIAMI
BEACH'S SPECIAL ELECTION TO BE HELD ON AUGUST 26, 2014.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
ANALYSIS
Pursuant to Florida Statutes, an election canvassing board is charged with
responsibilities relating to the conduct of elections. The attached Resolution has thus
been prepared for the purpose of formally authorizing the Miami -Dade County
Canvassing Board to serve as the Canvassing Board for the City of Miami Beach's
August 26, 2014 Special Election, which is being held in conjunction with the
County's Primary Election.
FINANCIAL INFORMATION
The Miami -Dade County Elections Department has provided the Administration an
estimate of $30,551.95 for the City's August 26, 2014 Special Election, which
includes canvassing costs. (See attached DOE estimate of cost.) Additionally, the
City will incur approximately $32,000 in legally mandated advertisements, required by
the Florida Statutes and the City Code, to notice this Special Election.
CONCLUSION
The Administration recommends that the Mayor and City Commission hereby
authorize the Miami -Dade County Canvassing Board to serve as the Canvassing
Board for the City of Miami Beach's August 26, 2014 Special Election.
T:IAGENDA\20141May \Election - Canvassing Board.docx
Agenda Item R 1 I
Date S 11- I N
ESTIMATE
Piggyback with Countywide Primary Election August 26, 2014
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Drive, #200
Miami. Beach, FL 33139
Estimate N °:
Estimate Date:
MB -PB -2014
March 31, 2014
Registered Voters: 50,729 Early Voting Days: 14
Precincts: 36 Early Voting Sites: 20
Polling Places: 23
Permanent Absentee Ballots: 7,259
Personnel $
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Polling Place Rentals
Supplies and Services
Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
Absentee, Early Voting & Precinct Ballots
Postage
Absentee Ballots Sent and Business Reply
Ballot Creation
In -House & Outside Contractual Services, Translations - Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post - Election Audits
*TOTAL
* Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s) /race(s)
creates an additional ballot page, the cost will be adjusted accordingly.
25,364.50
2,410.00
2,777.45
$ 30,551.95
For more information, you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami -Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305 -499 -8568 E -mail: bproch @miamidade.gov