2014-28686 Reso RESOLUTION NO. 2014-28686
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA RECOGNIZING AND
APPROVING EARLY VOTING FOR THE NOVEMBER 4, 2014 CITY
OF MIAMI BEACH SPECIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, November 4, 2014 in conjunction with the State General Election for the purpose of
presenting to the City's electorate ballot questions; and
WHEREAS, the City Commission hereby recognizes and approves early voting for the
November 4, 2014 City of Miami Beach Special Elections; and
WHEREAS, in recognition of the 2013 statutory amendments to Florida Statute Section
101.657(1)(d) governing "Early Voting," the City Commission hereby acknowledges that each
County's Supervisor of Elections is required to provide for early voting to begin on the 10th day
before an election that contains State or Federal races and end on the 3rd day before the
election; and providing early voting for no less than 8 hours and no more than 12 hours per day
at each site during the applicable period; in addition, early voting may be offered at the
discretion of the Supervisor of Elections on the 15th, 14th, 13t , 12th, 11 th, or 2nd day before an
election that contains State or Federal races for at least 8 hours per day, but not more than 12
hours per day; and
WHEREAS, Florida's Election Code states that municipalities may provide early voting
only in municipal elections that are not held in conjunction with County or State elections,
therefore the County will be responsible for conducting early voting activities related to the City's
November 4, 2014 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has tentatively designated
the following early voting schedule for the November 4, 2014 City Special Election, and has
tentatively designated the Miami Beach City Hall, Third Floor Training Room, 1755 Meridian
Avenue, and the North Shore Branch Library, Program Room, 7501 Collins Avenue, as the early
voting locations within the City of Miami Beach:
WEEK 1:
DATE TIME
Monday, October 20 7 am - 3 pm
Tuesday, October 21 7 am - 3 pm
Wednesday, October 22 7 am - 3 pm
Thursday, October 23 7 am - 3 pm
Friday, October 24 7 am - 3 pm
Saturday, October 25 8 am -4 pm
Sunday, October 26 8 am -4 pm
WEEK 2:
DATE TIME
Monday, October 27 11 am - 7 pm
Tuesday, October 28 11 am - 7 pm
Wednesday, October 29 11 am - 7 pm
Thursday, October 30 11 am - 7 pm
Friday, October 31 11 am - 7 pm
Saturday, November 1 8 am -4 pm
Sunday, November 2 8 am -4 pm
WHEREAS, the Miami-Dade County Elections Department has provided the
Administration with an estimate of $30,110.30 for the City's November 4, 2014 Special Election,
which includes the costs of 14 early voting days (see Exhibit "A" - Department of Election
Estimate of cost); and
WHEREAS, upon receipt from the Miami-Dade County Elections Department of the final
early voting schedule and locations for the anticipated November 4, 2014 Special Election, the
Administration will report this information to the Mayor and Commissioners via Letter to
Commission (LTC), and will further post the information on the City's website.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby recognize and approve early voting for the November 4, 2014 City of Miami
Beach Special Election, said early voting to be conducted in accordance with the provisions of
this Resolution.
PASSED and ADOPTED this 23rd day of July, 2014.
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Philip L Ine or
ATTEST:
f ••• APPROVED AS TO
FORM & LANGUAGE
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RafAel E. Granado, Cityidlerk
ORATED:
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Recognizing and Approving Early Voting For The November 4, 2014 City Of Miami Beach Special
Election.
Key Intended Outcome Supported:
N/A
Supporting Data(Surveys,Environmental Scan,etc.): In 2013,there were 44,697 registered voters for the
General Election with 11,385 total ballots cast,for a voter turnout of 25.47%.There were 2,910 early voters,3,856
absentee voters,6 provisional voters and 4,613 voters on election day.
Item Summa /Recommendation:
During the July 23, 2014 City Commission meeting, the members of the City Commission will consider calling a
Special Election to be held on Tuesday,November 4,2014,in conjunction with the State General Election.Section
101.657(1)(d)of the Florida Statutes(the"Early Voting"Statute),requires that each County's Supervisor of Elections
commence early voting on the 10th day before an election that contains State or Federal races and end on the P day
before the election; providing early voting for no less than 8 hours and no more than 12 hours per day at each site
during the applicable period. In addition,early voting may be offered at the discretion of the Supervisor of Elections
on the 15th, 14th,13tH 12tH 11 th,or 2"d day before an election that contains State or Federal races for at least 8 hours
per day, but not more than 12 hours per day.
Inasmuch as Florida's Election Code states that municipalities may provide early voting only in municipal elections
that are not held in conjunction with County or State elections,if the City Commission approves a Special Election on
November 4,2014,the County will be responsible for conducting the related early voting activities.Accordingly,the
Miami-Dade County Supervisor of Elections has tentatively designated the following early voting schedule for the
November 4, 2014 City Special Election, and has tentatively designated the Miami Beach City Hall, Third Floor
Training Room, 1755 Meridian Avenue,and the North Shore Branch Library,Program Room,7501 Collins Avenue,
as the early voting locations within the City of Miami Beach:
DATE TIME DATE TIME
Monday, October 20 7 am-3 pm Monday, October 27 11 am-7 pm
Tuesday, October 21 7 am-3 pm Tuesday, October 28 11 am-7 pm
Wednesday, October 22 7 am-3 pm Wednesday, October 29 11 am-7 pm
Thursday, October 23 7 am-3 pm Thursday, October 30 11 am-7 pm
Friday, October 24 7 am-3 pm Friday, October 31 11 am-7 pm
Saturday, October 25 8 am-4 pm Saturday, November 1 8 am-4 pm
Sunday, October 26 8 am-4 pm Sunday, November 2 8 am-4 pm
Upon receipt from the Miami-Dade County Elections Department of the final early voting schedule and locations for
the anticipated November 4,2014 Special Election,the Administration will report this information to the Mayor and
Commissioners via Letter to Commission (LTC), and will further post the information on the City's website.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 Estimated$30,110.30—November 4,2014 Special Election 011-9322-000312
—Cost from County. (Payable in Fiscal Year 2014/2015)
2 Approximately$32,000 in legally mandated advertisements, 011-9322-000312
required by the Florida Statutes and the City
Code.(Approximately 50%of which is payable in Fiscal year
2013/2014 and 50% payable in Fiscal Year 2014/2015
OBPI Total $62,110.30
City Clerk's Office Legislative Tracking:
Rafael E. Granado, City Clerk
Sign-Offs:
City Assistant City Manager City Manager
REG N/A JLM
T:\AGENDA\2014\bulLECTIONS\Early Voting Item Summary JULY REG.doc
AGENDA ITEM R1 T `
MIAMIBEACH DATE
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the ty Commission
FROM: Jimmy L. Morales, City Manager
Rafael E. Granado, City Clerk
CC: Raul J. Aguila, City Attorney
DATE: July 23, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI REACH, FLORIDA RECOGNIZING AND APPROVING EARLY VOTING FOR
THE NOVEMBER 4, 2014 CITY OF MIAMI BEACH SPECIAL ELECTION.
ADMINISTRATION RECOMMENDATION
Approve a resolution recognizing and approving early voting, contingent upon the City of Miami
Beach calling for a Special Election to be held on Tuesday, November 4, 2014, in conjunction with
the State General Election.
ANALYSIS
During the July 23, 2014 City Commission meeting, the members of the City Commission will
consider, calling a Special Election to be held on Tuesday, November 4, 2014, in conjunction with
the State General Election. Section 101.657(1)(d) of the Florida Statutes (the "Early Voting"
Statute), requires that each County's Supervisor of Elections commence early voting on the 10th day
before an election that contains State or Federal races and end on the 3rd day before the election;
providing early voting for no less than 8 hours and no more than 12 hours per day at each site
during the applicable period. In addition, early voting may be offered at the discretion of the
Supervisor of Elections on the 15th 14th, 13th, 12th, 11th, or 2nd day before an election that contains
State or Federal races for at least 8 hours per day, but not more than 12 hours per day.
Inasmuch as Florida's Election Code states that municipalities may provide early voting only in
municipal elections that are not held in conjunction with County or State elections, if the City
Commission approves a Special Election on November 4, 2014, the County will be responsible for
conducting the related early voting activities. Accordingly, the Miami-Dade County Supervisor of
Elections has tentatively designated the following early voting schedule for the November 4, 2014
City Special Election, and has tentatively designated the Miami Beach City Hall, Third Floor
Training Room, 1755 Meridian Avenue, and the North Shore Branch Library, Program Room, 7501
Collins Avenue, as the early voting locations within the City of Miami Beach:
FIRST WEEK
DATE TIME
Monday, October 20 7 am - 3 pm
Tuesday, October 21 7 am - 3 pm
Wednesday, October 22 7 am - 3 pm
Thursday, October 23 7 am - 3 pm
Friday, October 24 7 am - 3 pm
Saturday, October 25 8 am -4 pm
Sunday, October 26 8 am -4,pm
SECOND WEEK
DATE TIME
Monday, October 27 11 am - 7 pm
Tuesday, October 28 11 am - 7 pm
Wednesday, October 29 11 am - 7 m
Thursday, October 30 11 am - 7 pm
Friday, October 31 11 am - 7 pm
Saturday, November 1 8 am -4 pm
Sunday, November 2 8 am -4 pm
Upon receipt from the Miami-Dade County Elections Department of the final early voting schedule
and locations for the anticipated November 4, 2014 Special Election, the Administration will report
this information to the Mayor and Commissioners via Letter to Commission (LTC), and will further
post the information on the City's website.
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the Administration with an estimate of
$30,110.30 for the November 4, 2014 Special Election, which includes the costs of 14 early voting
days. (See Exhibit "A" — Department of Election Estimate.) Additionally, the City will incur
approximately $32,000 in legally-mandated advertisements, required by the Florida Statutes and
the City Code, to notice this Special Election.
CONCLUSION
If a November 4, 2014 Special Election is called, the Administration recommends that the Mayor
and City Commission recognize and approve early voting for the November 4, 2014 City of Miami
Beach Special Election, said early voting to be conducted in accordance with the provisions of the
attached Resolution and Section 101.657, Florida Statutes.
Attachment
JML/REG
T:\AGENDA\2014Vuly\ELECTIONS\Eady Voting Commission Memo-FINAL JULY REG.docx
ESTIMATE
Piggyback with Countywide General Election November 4, 2014
Rafael E.Granado, City Clerk Estimate N°: MB-PBGENERAL-2014
City of Miami Beach Estimate Date: June 9,2014
1700 Convention Center Drive,#200
Miami Beach, FL 33139
Registered Voters: 49,926 Early Voting Days: 14
Precincts: 36 Early Voting Sites: 20
Polling Places: 23
Permanent Absentee Ballots: 6,226
Personnel $
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places '
Security,Polling Place Rentals
Supplies and Services
Absentee Ballots Set Up
Trucks and Vehicles '
Truck Rentals,GSA Vehicles
Printing and Advertising 24,963.00
Absentee,Early Voting&Precinct Ballots
Postage
Absentee Ballots Sent and Business Reply
Ballot Creation 2,410.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 2,737.30
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 30,110.30
* Please note these costs are estimates and are subject to change. This estimate
does include the cost of-ballot printing; however, if your question(s)/race(s)
creates an additional ballot page, the cost will be adjusted accordingly.
For more information,you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8568 E-mail:bproch@miamidade.gov
EXHIBIT "A"