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LTC 002-2019 FY 18-19 Transit Subsidy for City EmployeesMIAMI BEACH OFFICE OF THE CITY MANAGER NO. LTC# 002-2019 LETTER TO COMMISSION TO: Mayor Dan Gelber and Members of the City Commission Jimmy L. Morales, City Manager &;.~ -for TL#\ FROM: DATE: January 2, 2019 SUBJECT: FY18/19 Transit Subsidy for City Employees The purpose of this Letter to Commission (LTC) is to inform the Mayor and City Commission of the Transit Subsidy Program being implemented for City employees. Beginning on February 1, 2019, employees wishing to use Miami-Dade Transit (Metrobus and Metrorail) to commute to work will receive a monthly pass fully paid by the City. The regular price for each monthly pass is $112 .50 . However, through our participation in Miami-Dade County's Transit Corporate Discount Program, the City is eligible for the following discounted rates: • Discount rate for monthly bus pass for groups of 4 to 99: $101.25 • Discount rate for monthly bus pass for groups of 100 and larger: $95.65 The goal of the City is to become less car-centric and decrease congestion on our roadways. To that end , the Transportation Master Plan adopted by the Commission on April 13, 2016 established a new modal hierarchy (corridor based) consisting of the following modes : (1) Pedestrians; (2) Transit/Bicycles/Freight; and (3) Personal Automobiles. Further, on July 25, 2018, the Commission adopted Resolution No. 2018-30407 approving potential Transportation Demand Management (TOM) strategies to reduce congestion within and connecting to Miami Beach. One of the approved TOM strategies is participation in the County's Transit Corporate Discount Program. Currently, City employees who drive their personal vehicle to work are provided a 100% subsidy for parking at City-operated garages and lots adjacent to their worksite. This provides an economic incentive for employees to use their personal vehicles to commute to work which is inconsistent with the City's adopted Transportation Master Plan and TOM Initiative. Additionally, those employees who already use or are interested in using public transit to commute to work receive no subsidy to offset their commuting costs. Based on a previous survey of Miami Beach employees conducted by the South Florida Commuter Services, 346 surveyed employees would consider alternative modes of transportation and 80 employees in particular would consider transit services provided by Miami-Dade County to commute to work. The transit subsidy is a step the City is undertaking to become less car-centric, offer employees an alternative mode of transportation, and also set an example for other Miami Beach employers to do the same. To encourage participation , the City is paying 100% of the cost of the monthly transit passes; there is no cost to the employee for the monthly pass. In exchange for the paid transit pass, employees enrolled in the Program will not drive their LTC-FY18/19 Transit Subsidy for City Employees January 2, 2019 Page 2 personal vehicle to work or park in City-operated garages or lots. However, parking accommodations will be made on an as-needed basis for emergencies or other circumstances. Enclosed is a Miami-Dade brochure with general information on the Corporate Discount Program. Employees can find information on transit routes and plan their trip by using the following link: https :l/www.miamidade .gov/transit/rider-guide .asp . Funding for this Program was approved in the Transportation Department's FY18/19 Operating Budget; and it will be managed and administered by the Transportation and Human Resources Departments. A citywide email will be sent in the next few days informing City employees of the Transit Subsidy Program and encouraging participation. Should you have any questions regarding this transportation initiative, please contact Jose R. Gonzalez, P.E., Transportation Director, via email at josegonzalez@miamibeachfl.gov or at 305.673.6768. The person in Human Resources for employees to contact will be Aime Rodriguez at aimerodriguez@miamibeachfl.gov or at 305.673.7524. Attachment ClJ ~ !l.:,vi JLM/~B/JRG/PS F:ITRANI$ALLIL TC\L TCs Transit\L TC-Transit Subsidy for City Employees.docx OTHER BENEFITS • Access to unique discounts from participating local businesses through the EASY Pe rks Program. • Each EASY Card is protected against loss or theft. • Stress-free commute. • Mobile apps such as MDT Tracker app. Language Assistance: Miami-Dade Transit (MDT) is committed to providing information about its transit services to passengers with limited English as part of its non-discrimination program. MDT publishes route information in Spanish and Haitian Creole and offers assistance in both languages at our Call Center at 3-H or 305-468- 5900. For more information, call MDT's Office of Civil Rights & Labor Relations at 786·469·5486. Miami·Dade County provides equal access and equal opportunity in employment and does not discriminate on the basis of disability in its programs or services. Auxiliary aids and services for communication are available with five days' advance notice. For material in alternate format (audiotape, Braille or computer disk), a signlanguage interpreter or other accommodations, please contact: Miami-Dade Transit. Office of Civil Rights and Labor Relations, 701 NW 1st Court, Suite 1700, Miami, FL 33136. Attention: Martos Ortega. Telephone: 786-469·5225, Fax: 786·469-5589. E·mail: mo7225@miamidade.gov. Espaiiol: El Departamento de Transporte Publico de Miami-Dade (MDT, su sigla en inglesl esta dedicado a proveer informaci6n sobre sus servicios a los pasajeros que no hablan ingles. MDT publica informaci6n sobre sus rutas de autobus en espaiiol y creole haitiano y ofrece asistencia en ambos idiomas en nuestro Centro de Llamadas en el 3-H o 305·468·5900. Para mas informacion, llame Ia Ofi tina de Derechos Humanos y Relaciones Laborales de MDT al786·469-5486. El Condado de Miami-Dade ofrece igualdad deacceso y de oportunidades en el empleo y no practica Ia discriminaci6n por discapacidad, en sus programas o servicios. Los dispositivos y servicios de ayuda auditiva para Ia comunicaci6n estan disponibles previa solicitud, con cinco dfas de anticipaci6n. Para obtener materiales en formato alternativo (cinta de audio, Braille o disco de computadora), para solicitar un interprete del lenguaje de las seiias u otros servicios similares sfrvase llamar a: Transporte de Miami-Dade, Ofi cina de Derechos Civiles y Relaciones Laborales, 701 NW 1st Court, Suite 1700, Miami, FL 33136. Atenci6n: Marcos Ortega. Telefono: 786-469-5225, Fax: 786·469-5589. Correo electr6nico: mo7225@miamidade.gov. Kreyol Ayisyen: Miami-Dade Transit (MOT) angaje li a bay pasaje ak konesans limite an Angle yo tout enfomasyon sou sevis transpo piblik nan lang pa yo. MDT pibliye enfomasyon sou traje otobis yo an Espanyol ak an Kreyol Ayisyen epi li bay asistans nan toude lang yo nan Sant Repons nou an 3+1 oswa 305·468·5900. Pou plis enfomasyon, rele Biwo Owa Sivik ak Relasyon Travay MOT Ia nan 786-469-5486. Konte Miami-Dade bay akse ak opotinite egal ego nan anplwa epi II pa fe diskriminasyon baze sou enfi mite nan pwogram li yo ak sevis li yo. Aparey ak sevis kominikasyon pou moun ki pa tande/we byen yo disponib ak yon preyavl senk jou. Pou jwenn dokiman nan lot lorna (tep odyo, Bray oswa disk konpit), sevis yon entepret ki pale lang siy oswa lot akomodasyon, tanpri kontakte: Miami-Dade Transit, Biwo Dwa Civil ak Relasyon Travay, 701 NW 1st Court, Suite 1700, Miami, FL 33136. Atansyon: Marcos Ortega. Telefon: 786-469-5225, Faks: 786-469-5589. lmel: mo7225@miamidade.gov www.miamidade.gov/transit fa INFORMATION : INFORMACION : ENFOMASYON ~ 311 oR 305.468.59oo em: 305.468.5402> 00(1) kA'AIMW @GOMIAMIDADE MDT TRACKER • EASY PAY MIAMI Three easy steps to DISCOUNTS. 1. OUALIFY Any private, public, or non-profit organization qualifies for the Department of Transportation and Public Works CORPORATE DISCOUNT PROGRAM with four or more participating employees . 2. ENROLL It's easier than ever! Now employers can enroll and manage the COP online at cdp.miamidade.gov 3. SAVE! 1-MONTH CORPORATE DISCOUNT PASS 4-99 Participating employees $101.25 (10% off) 100 +Participating employees $95.65 (15% off) 1-MONTH REGIONAL CORPORATE DISCOUNT PASS 4-99 Participating employees $135.00 100 +Participating employees $130.00 The Corporate EASY Card is automatically reloaded every month with a 1-Month Pass as long as the employee remains enrolled in the program.