LTC 292-2019 COMMISSION BUDGET WORKSHOP AGENDA - MAY 21 (2) MIAI\AIRFACH
OFFICE OF THE CITY MANAGER
NO. LTC# 292-2019 LETTER TO COMMISSION
TO: Mayor Dan Gelber and Member of the Ci y Commission
FROM: Jimmy L. Morales, City Manag
DATE: May 17, 2019
SUBJECT: COMMISSION BUDGET WORKSHOP AGENDA — MAY 21
The purpose of this Letter to Commission is to provide you with the agenda for the Commission
Budget Workshop scheduled for Tuesday, May 21, 2019, in the 1st Floor Conference room of
City Hall.
Additionally, in response to the City Commission's feedback regarding greater transparency and
understanding of the existing programs and services currently included in the City's budget, the
Office of Management and Budget has facilitated the development of a program budget (activity-
based costing) for each department.
FY 2018/19 marks the second year of citywide program-budgeting. This year, the document has
been further refined to include analyses of how respective programs would be affected with a
10% increase, as well as a 10% decrease in each department's operating budget. This analysis
is a useful management tool that was reviewed during the budget meetings with the City
Manager in the spring and should be the basis for the various reduction and enhancement
options to be considered in balancing the FY 2019/20 budget.
The following pages present the Adopted FY 2018/19 program information for the various
departments in alphabetical order for ease of reference. Each department's service programs are
identified, along with a description of each program. Other information presented includes the FY
2018/19 budgeted expenditures, full-time equivalents (FTEs), program revenues, and applicable
performance measures and targets.
If you have any questions or need additional information please feel free to contact me.
JLM/JW/TOS
Attachments
cc: Executive Staff
Raul Aguila, City Attorney
Ralph Granado, City Clerk
AGENDA
COMMISSION BUDGET WORKSHOP
MAY 21 , 2019
9:30 am Welcome & Overview
Discussion Items
1 . Community Survey Results
2. Strategic Plan Update
3. Executive Scorecards Update
4. Program Budget Update & Summary of Enhancements
5. Discussion of City's Credit Rating
12:00 pm Lunch
General Fund
6. Budget Overview and Trends
7. General Fund FY 2020 Preliminary Budget
8. Planned Use of RDA Funds
9. Potential General Fund Enhancements
10.Potential Revenue Sources
i i .Collective Bargaining Update
12.Office of the Inspector General Update
13.Transfer of Special Districts Update
AGENDA
COMMISSION BUDGET WORKSHOP
MAY 21 , 2019
Internal Service & Special Revenue Funds
14.Resort Tax Fund
15.Fleet Fund Update
16.Medical & Dental Fund Update
17.Transportation Fund
18. Homeless & Domestic Violence Funding
Enterprise Funds
19.Parking Fund
20.Sanitation Fund
21 .Storm Water Fund
22.Next Steps