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LTC 557-2019 Fairway Park (Artificial Turf, Soccer Field Drainage and Playground Replacement) Project Update NAI AnA1BEA , OFFICE OF THE CITY MANAGER NO. LTC# 557-2019 LETTER TO COMMISSION TO: Mayor Dan Gelber and Members if the Cit f'ommission FROM: Jimmy L. Morales, City Manage DATE: October 15, 2019 SUBJECT: Fairway Park (Artificial Turf, S Icer Field Drainage and Playground Replacement) Project Update The Fairway Park Turf Replacement & Other Improvements project was approved in the Fiscal Year 2015/16 Capital Budget in the amount of $918,000. The scope of work consisted of installation of quality, industry standard artificial turf soccer field and other related improvements that increase customer satisfaction with programming and general use. The field is host to hundreds of users daily causing significant wear and tear on the existing natural turf soccer field. New artificial turf system would allow for increased public use as well as program expansion. As part of the Fiscal Year 2016/17 Capital Budget, the Fairway Park project name was revised to "Fairway Park Artificial Turf Soccer Field, Drainage & Playground Replacement" and the scope of work was expanded to include the installation of proper drainage in the playground area to eliminate flooding and to replace the deteriorated playground, safety surface and shade structure. In addition, the project funding was increased to $1,181 ,000. Pursuant to the Agreement between the City of Miami Beach and Kimley-Horn and Associates for Professional Architectural and Engineering Services, RFQ 2014-346-YG, a Consultant Service Order was executed and the project design began in June 2017. The Scope of Work at that time included the drainage analysis and design for the entire park and design of improvements to the existing playground and playfields as follows: • New playground equipment • New separate play structures for ages 2-5yrs and 5-10yrs including an accessible swing bay • Playground area poured in place rubber surface and drainage system installed over lime- rock base • New artificial turf multipurpose play field • New landscape and irrigation associated with field and playground modifications • New bleachers and concrete pads • New water service for drinking fountain At the request of the Parks & Recreation Department a jogging path around the multi purpose field and chilled water fountains was added to the project. During the Fiscal Year 2017/18 Capital Budget process, $91,000 was added to the project, bringing the total budget to $1,272.000. On February 15, 2018 a Community Design Review Meeting was held at Normandy Isle Golf Course to present the 60% Fairway Park project design to the residents. During that meeting the residents made several requests that would constitute additional scope of work to the project. These requests consisted of a baseball diamond within the soccer/multipurpose field, a dog park, renovation of the bathrooms, bike rack, park monument sign and additional landscaping and irrigation. They also requested the project should address the flooding at the basketball and tennis courts. Page 2 October 15, 2019 On March 6, 2018 the 60% project design and the residents' requested changes including the baseball diamond within the soccer/multipurpose field was presented to the Parks & Recreation Facilities Advisory Board (the "Board"). During their meeting, the Board discussed the additional scope requested by the community and made a motion to support the 60% conceptual design of the Fairway Park without the baseball component. The Board was in favor of the residents' requested changes; however, this was not reflected in their motion. At the ninety percent (90%) design development stage, the Building Department permitting process was started. The project includes the original scope and the additional scope (listed below) requested by the Parks and Recreation Department, the community and endorsed by the Board. Locations of all the amenities are identified on the attached site plan (Attachment A). • New walkway/jogging path system around the soccer field • Construction of new tennis and basketball court at a higher elevation to eliminate flooding • New park monument sign • Chilled water fountains and related electrical connections • New dog park and fencing • Additional landscaping and irrigation throughout the park • New raised sidewalks During the Building Department permitting review process, the Public Works Department requested additional changes to the stormwater drainage design approach and methodology. These changes have further increased the project cost. At the January 25, 2019 Finance and Citywide Projects Committee (FCWPC) meeting, staff presented the project scope and the funding shortfall. The estimated total project cost at that time including the additional scope related to the revised drainage requirement was $2,274,045 reflecting a budget shortfall of$1,002,045. The FCWPC advised to proceed with phasing of the project and try to build what we can afford. The permitting process has been extensive and has required coordination with all the City departments as well as outside agencies. During this time, the plans were revised to incorporate comments received during the permitting process and the stormwater model was adjusted to address the revised stormwater drainage design approach. The current total project cost for the entire scope of work, including a more complex drainage system and cost escalation is $2,504,101 reflecting a budget shortfall of$1,232,101(Attachment B). In an effort to advance this project and deliver the requested and needed improvements at the park, the administration will separate the project into two phases, moving forward with the original scope (playground and artificial turf field) as Phase I. The total project cost for phase 1 is $1,959,941 reflecting a budget shortfall of $687,940 (Attachment B). This will be contingent on working with the Office of Management and Budget to resolve the project budget shortfall for this phase and obtaining Commission approval. The administration will then, through the Capital Budget process, prepare a future budget request to complete the remaining scope as Phase 2. Attachments: Attachment A - Fairway Park Site Plan Attachment B - Fairway Park Estimated Total Project Cost and Phase 1 Cost JLM/EC/DM Attachment A NORTH SHORE DRIVE (50'RA) 14 L am' i � • 1 IMO r � . 4 4 $ 2 \ JIM _..0 'IVO IIIFA110 • \\( 4',..)0 a LEGEND: MIN +*• �/'' ,� ^O PROPOSED PLAYGROUND&SHADE STRUCTURE —_ r 3 6 , $ `�' PROPOSED SYNTHETIC TURF SOCCER FIELD 412),,;: 11 1 13 w ► per> �. 9 .I q. 8,��' .T -~ f y��� - �` O PROPOSED BLEACHERS II Y•. Al ( �i .A. .y C X &"r'I ..{'y}‘ ® PROPOSED 6'WIDE CONCRETE WALK t. rpt -,- a++wv -,„ -_� { .. 7- ..,i G PROPOSED BENCH(TYP) OPROPOSED DRINKING FOUNTAIN O PROPOSED BIKE RACK KEY: © PROPOSED PICNIC TABLE(TYP.) EXISTING TREE u PROPOSED TRASH RECEPTACLE (iiiii ---7-) 1Q, PROPOSED GRAVEL AREA S PROPOSED TREE 11 EXISTING RECREATION BUILDING 12 � EXISTING TENNIS COURTS ;,, EXISTING PALM C EXISTING BASKETBALL COURT 13; 14- EXISTING PERIMETER FENCE&GATES "27,-, PROPOSED PALMI 15 PROPOSED DOG PARK �11 s RT PROPOSED MONUMENT SIGN se PROPOSED SHRUB 1 6 f� MIAMIBEACH FAIRWAY PARK ILLUSTRATIVE SITE PLAN Kimley»>Horn F.pn 4»Inv w.•I* Attachment B MIAMIBEACH Fairway Park Estimated Budget Date: 10/15/2019 Item Description Total Project Cost Phase I Cost No. 1 Soccer Field/Synthetic Turf(Astro Turf-DT32 w/Underdrain System) $ 455,195.14 $ 455,195.14 2 Playground (shade structure,playground equipment and surfacing) $ 367,679.40 $ 367,679.40 3 Tennis Court $ 91,905.16 - 4 Basketball Court $ 52,251.20 - 5 Dog Park(natural turf and aluminum fence) $ 24,198.95 - 6 Hardscape(walkways, picnic table area, bench pads) $ 84,038.10 $ 63,734.26 7 Site Furnishings (picnic tables, benches,trash receptacles,drinking $ 159,988.79 $ 13,108.00 fountain) 8 Landscape& Irrigation $ 145,285.23 $ 50,068.61 9 Drainage System $ 204,869.00 $ 204,869.00 10 Additional Drainge System(PWD Revised Criteria) $ 203,400.00 $ 203,400.00 11 Monument sign $ 6,948.64 - Sub-Total $ 1,795,759.61 $ 1,358,054.41 12 Permitting $ 55,000.00 $ 30,000.00 13 Other Soft Costs(AIPP, Design&CA Services, Survey&Testing, CIP Fees,etc) $ 439,589.79 $ 404,584.73 14 Project Contingency(10%) $ 213,751.69 $ 167,301.83 Estimated Total Project Cost $ 2,504,101.09 $ 1,959,940.97 Current Budget $ 1,272,000.00 $ 1,272,000.00 Additional Funding Required $ 1,232,101.09 $ 687,940.97