LTC 076-2020 UPDATE ON INVITATION TO BID (ITB) NO. 2019-210-AY FOR NORTH BEACH OCEANSIDE PARKMIAMI BEACH
O FFICE O F THE CITY M A NAG ER
NO . LTC # 076-2020 LETT ER TO CO MMISSIO N
TO: Mayor Dan Gelber and Members
FROM: Jimmy L. Morales, City Manage
DATE: February 10, 2019
SUBJECT: UPDATE ON INVITATION TO'BID (ITB) NO. 2019-210-AY FOR NORTH BEACH
OCEANSIDE PARK
The purpose of this L TC is to update the Mayor and City Commission on ITB 2019-210-AY, for
North Beach Oceanside Park. The 1TB was issued on May 2, 2019 with a bid due date of June
17, 2019.
The park is located between 79 Street and 87 Street and spans an area of 27.89 acres. Park
improvements that will be implemented as part of this project include expanded path networks,
revitalized landscaping, new signage, cosmetic refurbishment of the existing restrooms,
ornamental entrance gates, turtle friendly lighting, security camera infrastructure, new
playground equipment, new beach showers and refurbished picnic shelters. The total project
budget is approximately $1 O million of which $7 million is budgeted for construction.
Subsequent to several extensions of the Bid Date, due to permitting delays with the Florida
Department of Environmental Protection and following presentations and the receipt of
comments from the Administration and the Sustainability and Resiliency Committee, the City
received, on October 3, 2019, a total of four (4) proposals. The lowest bid received exceeded
the budgeted construction cost by $5 million.
On October 10, 2019 the City Manager rejected the bids to allow the design consultant Calvin,
Giordano & Associates and the city staff to re-evaluate the design and receive feedback from
the different contractors.
As a result, city staff, along with the consultant, have met with the contractors who submitted
bids in order to discuss the different design elements and identify those that contributed to the
high cost proposals. The consensus among the bidders was that the number of tree
relocations, compounded by phasing constraints, was a major cost factor. Given the existing
conditions of the park, and the Administration's policy and desire to be good stewards of the
environment by preserving as many of the existing trees as possible, the project calls for large
numbers of trees to be relocated within the park, in order to accommodate other
improvements. The need to relocate these trees, combined with the phasing of construction,
results in higher costs and longer durations. Further exacerbating the impact of the tree
relocations to the budget is that contractors ultimately increase the cost of this activity, in order
to cover the potential need to replace trees that are damaged or die during the process.
Also common among the bidders was the indication that the phasing and sequencing of the
project was a major cost factor. In order to maintain a portion of the park, approximately half,
open and accessible to the residents throughout construction, the plans call for phasing the
p a r k in to tw o a re a s o f c o n s tru c tio n . T h is re s u lts in s u b c o n tra c to rs h a v in g to m o b iliz e tw ic e ,
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