LTC 141-2020 Procurement Reports MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
141-2020
LTC # LETTER TO COMMISSION
To: Mayor Dan Gelber and Members of t e City Co ission
From: Jimmy L. Morales, City Manager
Date: March 23, 2020
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the Procurement
Department transmits monthly, via LTC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding$50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• capital projects awarded pursuant to indefinite quantity contracts (IQC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• any unauthorized purchase reported during the preceding month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180 DAYS
(See Attachment A). The contracts listed in Attachment A will expire or be eligible for renewal/extension within
the next 180 days. In addition to reporting on all existing City contracts,a listing of piggyback contracts, pursuant
to Section 2-369 of the City Code, used as an ongoing source for goods and/or services has been included.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those purchases less
than the amount established for formal bids. Section 2-395(4) of the City Code requires that open market
purchases in excess of$50,000, up to the bid thresholds amount, be reported to the City Commission on a
monthly basis. Below is a list of purchase orders for open market purchases for the preceding month.
Purchase Department Description Total Date Vendor
Order No.
Convention Elevator Services for Otis Elevator
20201679 Center Super Bowl $99,000.00 01/28/2020 Company
20201668 Public Works Cityworks Software $66,000.00 02/27/2020 Aztec Systems
License Renewal Holdings LLC.
3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On November
14, 2018, the Mayor and City Commission approved a recommendation by the Finance Committee
recommendation to streamline construction related procurement by implementing a Job Order Contracting
(JOC) program. The main purpose of the JOC program is to expedite the delivery of construction projects
through pre-established contracts. On October 16, 2019, the Mayor and City Commission awarded ITB 2019-
257-KB for Job Order Contracting Services which awarded contracts to 18 vendors for five (5) specialty trades
for construction projects. Below is a list of projects awarded pursuant to the JOC contracts for construction
services for the preceding month.
Project Title Department JOC No. Vendor Estimated
Value
Miami Beach Golf Club Property 20-089-01 ADVANCED $239,003.67
Roofing Project Management ROOFING, INC.
2
4. CAPITAL OR INFRASTRUCTURE PROJECTS AWARDED PURSUANT TO THE SOURCEWELL
(PREVIOUSLY NATIONAL JOINT POWERS ALLIANCE (NJPA)) COMPETITIVELY SOLICITED
CONTRACT FOR CONSTRUCTION SERVICES. The indefinite quantity IQC process is used extensively by
the local, state, and federal governmental agencies throughout the United States to expedite the delivery of
small construction projects. The City Commission, at its April 23, 2014 meeting, approved a recommendation
by the Administration to utilize the IQC process to expedite the delivery of construction projects under$250,000,
or for emergency projects as approved by the City Manager. The City, as a governmental agency member, is
authorized to utilize the IQC contract for construction services competitively awarded by Sourcewell.
Project Title Department IQC Vendor Estimated
Value
Nothing to Report.
5. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777 authorizes the
City Manager, through standardization and waiver of competitive bidding requirements, to create a pool of
preapproved manufacturers for all future purchases of playground equipment (aquatic and non-aquatic), park
benches and outdoor furniture, outdoor fitness equipment, shade structures, recreational surfaces (safety
surfaces, artificial turf and hardcourt surfaces), and lighting systems for all city parks facilities. Additionally, the
Resolution also authorizes the City Manager to add any other manufacturers, within the approved categories,
that would be necessary to expedite the completion of parks and playground facilities. Below is a list of approved
purchases and manufacturers added for the preceding month.
A• •roved Purchases
Purchase Description Vendor Value
Order No.
Nothing to Report.
Manufacturers/Su• •tiers Added
Manufacturer Category
Nothing to Report.
6. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to approve
emergency purchases and requires that emergency purchases exceeding $50,000.00 be reported to the City
Commission at its meeting following the emergency. The emergency purchase request process outlined in
Code allows the City to respond expeditiously to unexpected needs. Below is a list of emergency purchases
approved for the preceding month.
Emergency Purchases
Form No. Nature of Requestor Contractor Estimate
Emergency Value
Nothing to Report.
7. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of goods or
services that are not in compliance with the requirements of the Procurement Code. Below is a list of
unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Form No. Nature of Unauthorized Requestor Contractor Value
Purchase
Nothing to Report.
JLM/MT/AD/ -.-./AG/KB/TB
F:\PURC\$ALL\ReportsV'COMBINED REPORT.r\20201Procurement Commission Report 3-9-20 .docx
180 REPORT ATTACHMENT A
Renewal Length of the
Period Contract# Contract Description Vendor End Date Option Renewal
Left Period in
Years
MARCH 2020 17-241-01 MAINTENANCE OF STORMWATER&SANITARY SEWER FAC A&A DRAINAGE&VAC SERVICES INC 3/31/20 1 3
APRIL 2020 17-037-02 ROOFING CONSULTANT SERVICES IN AN AS NEEDED BASIS ROOF MANAGEMENT SOLUTIONS LLC 4/5/20 2 1
44-10/11 VENDING MACHINE CONCESSIONS BETTOLI TRADING,CORP. 4/30/20 3 1
17-279-01 TORO NATIONAL SUPPORT NETWORK(NORMANDY SHORES) THE TORO COMPANY 4/30/20 0 0
17-279-02 TORO NATIONAL SUPPORT NETWORK(MIAMI BEACH GOLF) THE TORO COMPANY 4/30/20 0 0
MAY 2020 19-144-00 SHIP REHABILITATION PROJECT DELCONS INC. 5/16/20 0 0
19-144-10 SHIP REHABILITATION PROJECT REGOSA ENGINEERING SERVICES INC 5/16/20 0 0
19-144-20 SHIP REHABILITATION PROJECT TRU-GREEN CONSTRUCTION INC 5/16/20 0 0
17-215-02 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE KEARNS CONSTRUCTION COMPANY 5/31/20 2 1
JUNE 2020 15-135-02 PARKING METER COLLECTION SERVICES CMB PARKING SYST LAZ KARP ASSOCIATES,LLC 6/2/20 1 1
17-223-01 VMWARE ENTERPRISE LICENSE AGREEMENT KEY GOVERNMENT FINANCE INC 6/4/20 0 0
17-215-03 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE EBSARY FOUNDATION COMPANY 6/5/20 2 1
17-215-01 THE CONSTRUCTION SEAWALLS TYPE II III IV CITY WIDE SHORELINE FOUNDATION INC. 6/5/20 2 1
17-095-02 PEST CONTROL THE TERMINIX INTERNATIONAL COMPANY LP 6/5/20 2 1
19-133-01 JOC CONSULTING SERVICES/MANAGEMENT THE GORDIAN GROUP INC 6/6/20 3 1
18-014-03 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL MANSFIELD OIL COMPANY OF GAINESVILLE, INC. 6/19/20 3 1
18-014-01 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL ORION OIL,LLC. 6/19/20 3 1
18-014-02 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL URBIETA OIL INC 6/19/20 3 1
17-129-01 WATER&WASTEWATER SYSTEMS CONSULTANT HAZEN AND SAWYER P.C. 6/26/20 2 1
18-038-01 CITYWIDE PRINTING AND BULK MAILING SERVICES POSTAL CENTER INTERNATIONAL INC 6/26/20 3 1
16-048-02 ELECTRIC MOTOR REWIND PUMP REPAIRS&MAINTENANCE CONDO ELECTRIC MOTOR REPAIR CORP. 6/29/20 1 1
JULY 2020 18-038-02 CITYWIDE PRINTING AND BULK MAILING SERVICES DORAL DIGITAL REPROGRAPHICS CORP 7/4/20 3 1
16-050-01 FIRE ALARM SYSTEMS-MONITORING SERVICES, INSPECTION FIRE ALARM SYSTEMS&SECURITY, INC. 7/10/20 2 1
15-242-01 BOTTLED WATER,DISPENSERS,AND BOTTLES NESTLE WATERS NORTH AMERICA INC. 7/31/20 0 0
AUGUST 2020 13-267-02 FUEL CARD PROGRAM WEX BANK 8/5/20 0 0
16-050-02 FIRE ALARM SYSTEMS-MONITORING SERVICES, INSPECTION AFA PROTECTIVE SYSTEMS,INC. 8/21/20 1 1
17-342-01 FISHTANK CONSULTING SERVICES CATAPULT SYSTEMS,LLC 8/26/20 0 0
15-090-02 FACILITIES MAINTENANCE SERVICES DELCONS INC. 8/27/20 0 0
15-090-01 FACILITIES MAINTENANCE SERVICES HALCYON BUILDERS, INC. 8/27/20 0 0
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180 REPORT ATTACHMENT A
Month to Month
Period Contract# Contract Description Vendor
03-25199 PUBLIC SAFETY RADIO SYSTEM MOTOROLA SOLUTIONS, INC.
1-02-08/09 RED LIGHT VIOLATION CAMERA ENFORCEMENT CONDUENT STATE &LOCAL SOLUTIONS, INC.
107-99/00 CONSTRUCT OPERATE & MAINTAIN BUS SHELTER STRUCTURE CLEAR CHANNEL OUTDOOR INC
11-10/11 WIDE AREA NETWORK SERVICES AT&T CORP
13-113-01 ROUTINE AND EMERGENCY REPAIRS FOR WATER ENVIROWASTE SERVICES GROUP, INC.
13-113-02 ROUTINE AND EMERGENCY REPAIRS FOR WATER LANZO CONSTRUCTION CO., FLORIDA
13-113-04 ROUTINE AND EMERGENCY REPAIRS FOR WATER GIANNETTI CONTRACTING CORPORATION.
13-185-01 P25 MOBILE RADIO SYSTEM CONSULTING SVCS TUSA CONSULTING SERVICES II
1-33-10/11 FOR THE MBCC CONSULTING SERVICES JONES LANG LASALLE AMERICAS INC
13-317-02 MGMT&OPER. OF STREET MARKETS NORMANDY THE MARKET COMPANY, INC.
13-317-03 MANAGEMENT AND OPERATION OF LINCOLN ROAD MARKET PRODUCTIONS SUD INC
13-317-05 MGMT&OPER. OF THE LINCOLN ROAD GREEN MARKET THE MARKET COMPANY, INC.
14-002-01 FOR ARMORED CAR SERVICES TRANSVALUE, INC
14-116-01 TRAFFIC ENGINEERING CONSULTING SERVICES FLORIDA TRANSPORTATION ENGINEERING, INC
s 14-116-02 TRAFFIC ENGINEERING CONSULTING SERVICES ATKINS NORTH AMERICA, INC.
c
0 14-127-00 MEDICAL SERVICES MOUNT SINAI MEDICAL CENTER OF FLORIDA, INC.
14-191-01 CITYWIDE INTERIOR/EXTERIOR PAINTING/WATERPROOFING ROOF PAINTING BY HARTZELL, INC.
0
t 14-191-03 CITYWIDE PAINTING - INTERIOR/EXTERIOR INCLAN PAINTING AND WATERPROOFING, CORP.
c 14-195-01 GROUNDS MAINTENANCE SERVICES BRIGHTVIEW LANDSCAPE SERVICES, INC.
0 14-195-02 GROUNDS MAINTENANCE SERVICES SUPERIOR LANDSCAPING& LAWN SERVICE, INC.
14-195-03 GROUNDS MAINTENANCE SERVICES EVERGLADES ENVIRONMENTAL CARE, INC.
14-195-04 GROUNDS MAINTENANCE SERVICES ELAN LAWN & LANDSCAPE SERVICES
14-275-01 GROUNDS MAINTENANCE- ROW PARKING FACILITIES SFM SERVICES, INC.
14-275-02 GROUNDS MAINTENANCE- ROW PARKING FACILITIES SUPERIOR LANDSCAPING &LAWN SERVICE, INC.
14-275-04 GROUNDS MAINTENANCE-ROW PARKING FACILITIES BRIGHTVIEW LANDSCAPE SERVICES, INC.
15-052-01 TEMPORARY STAFFING SERVICES INTEGRITY TRADE SERVICES LLC
15-052-02 TEMPORARY STAFFING SERVICES ATRIUM PERSONNEL INC
15-052-03 TEMPORARY STAFFING SERVICES CREATIVE STAFFING
15-052-04 TEMPORARY STAFFING SERVICES WORKSQUARE LLC
17-119-01 SMART CITY LIGHTING SYSTEMS PHASE 1A JOHNSON CONTROLS, INC.
41-11/12 REMOVAL AND DISPOSAL OF DERELICT VESSEL BLUE WATER MARINE SERVICES, INC.
41-11/12-1 REMOVAL AND DISPOSAL OF DERELICT VESSEL DOCK AND MARINE CONSTRUCTION CORP
41-11/12-2 REMOVAL AND DISPOSAL OF DERELICT VESSEL UNDERWATER ENGINEERING SERVICES INC
41-11/12-3 REMOVAL AND DISPOSAL OF DERELICT VESSEL BISCAYNE TOWING &SALVAGE, INC
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