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LTC 339-2020 Residents’ Right to Know - 2020 Annual ReportDocuSign Envelope ID: 58393A 15-9894-41 AB-94E6-664A 1 FF4E526 M IAM I BEACH OFFICE OF THE CITY MANAGER No. 339-2020 LETTER TO COMMISSION TO: FROM: DATE: SUBJECT: Mayor Dan Gelber and Members of the City Commission rs«. as s» [i@ September 14, 2020 Residents' Right to Know - 2020 Annual Report On July 26, 2017, the Mayor and City Commission adopted Ordinance No. 2017-4115, known as the "Residents' Right to Know" Ordinance, which provides for targeted electronic neighborhood notices for matters that impact residents' quality of life, allows for timely opportunities for public input, and supplements existing provisions in the City Code relating to procedural fairness in quasi- judicial hearings (the "Ordinance"). Th e Ordinance, which took effect on January 1, 2018, requires the City Manager to submit an annual report to the City Commission detailing the operational implementation and fiscal impact of the Ordinance. More specifically, Section 2-14(g) of the City Code provides as follows: The City Manager, or the City Manager's designee, shall, annually during the City Commission's review and approval of the City's annual operating budget, present a written report to the City Commission tracking and identifying the operational implementation and fiscal impact of this section. The report shall include statistics relating to the number of registered neighborhood associations and individuals registered under the ordinance and any amendments thereto; issues pertaining to impacts to residents' quality of life that have resulted in the issuance of targeted notices; the number of registered neighborhood associations and individuals registered under the ordinance that open each targeted notice and whether any links therein are viewed; and any violations and/or complaints received by the City Administration with regard to the implementation of the procedures set forth in the section. To gather the statistics required to prepare the annual report, City staff performed the following tasks: 1. Create custom fields in the Novus Electronic Agenda system, with the assistance of the vendor, to enable the ability to identify agenda items that require targeted electronic notices, pursuant to the Ordinance; and 2. Create a new module in the existing MB Residents Connect Application to allow registered users to subscribe to Residents' Right to Know targeted electronic notices. The data for this year's report was collected from October 1, 2019, to September 8, 2020, from the MB Residents Connect Application and the Novus Electronic Agenda system. Do cu Sign Envelope ID: 5B3 93A415-9B94-41AB-94E6-664A1 FF4E526 A. Number of individuals and neighborhood associations registered under the Ordinance Number Registered under the Ordinance Individuals Neighborhood Associations # Registered 339 13 Total Registered under the Ordinance 352 B. Emails sent to/ clicked by individuals and neighborhood associations registered under the Ordinance Emails Sent/ Clicked to Registered under the Ordinance Individuals Neighborhood Associations # Sent # Clicked 12,993 3,489 512 471 Total Emails Sent/ Clicked to Registered under the Ordinance 13,505 3,960 C. Number of agenda items or land use board applications for which Residents' Right to Know targeted electronic notices were issued Residents Right to Know Issued Targeted Notices Commission Meeting Board of Adjustment Design Review Board Historic Preservation Board Planning Board Land Use and Development Committee Meeting Finance and Citywide Projects Committee Meeting Neighborhood/Community Affairs Committee Meeting Sustainability Resiliency Committee Meeting # Issued 553 40 262 220 168 19 4 8 14 Total Residents Right to Know Issued Targeted Notices 1,288 D. Fiscal impact of the implementation of the Ordinance During Fiscal Year 2019-20, this Ordinance has had a nominal impact on the City's financial resources. The City Administration has used existing resources to implement the provisions of the Ordinance. E. Violations The City Administration has not received any complaints or allegations of any violations of the Residents' Right to Know Ordinance.