LTC 478-2020 City Manager Recruitment Process – Timeline and Recruitment BrochureDoqrSign Envelope lO: 8OA8F02DF061 -a6F8-8038-9.r.rAOE8CB89C
OFFICE OF THE CITY CLERK / OFFICE OF THE CITY ATTORNEY i PROCUREMENT DEPARTMENT
478-2020 LETTER TO COMMISSION
TO Mayor Dan Gelber and Members of the City Commission
FROM Rafael E. Granado, City Clerk
Rafael Paz, Acting City Attorn
kI"L e. er!^rh
ey P{,rL f,,,
Alex Denis, Procurement Department
DATE December 31, 2020 t2/30/2020 | 4:17 Esr
SUBJECT: City Manager Recruitment Process - Timeline and Recruitment
Brochure
ln that LTC, we also advised that at the January 13,2021 City Commission meeting, we
intend to seek direction as to the following matters in connection with the recruitment
process, namely:
(1) approval of the proposed Timeline (attached hereto as Exhibit "l");
(2) approval of the d raft City Manager Recruitment Brochure (attached hereto as Exhibit
"2'), which includes the job profile/job description for the position, so as to formally
publish the advertisement for the position and commence the 45-day initial
recruitment period, seeking applications for the position of City Manager as early as
January 14, 2O21; and
(3) approval of any Optional Services, which, if approved by the City Commission, would
be completed within the 45day initial recrurtment period, without delaying the
proposed Timeline.
lf you have any questions or comments, please provide your comments directly to City
Clerk Rafael E. Granado not later than Tuesday, January 5,202'l by 5:00 p.m. Your
feedback by Tuesday, January 5, 2021 would permit us to either update the draft
Recruitment Brochure in advance of the City Commission meeting on January 13,2021,
or identify additional issues that may require City Commission direction, as appropriate,
in an effort to release the advertisement for the position and commence the formal
recruitment process as early as January 14, 2021 .
AA IAAA I B EAC H
On December 15, 2020, via LTC 450-2020, we circulated the final negotiated contract
with Ralph Andersen & Associates, the firm the City Commission selected to administer
the recruitment process for a new City Manager.
Exhibit "1"
Date Activitv
Completed
Stakcholders Meetiog
. Review Recruitrnent Process
o Discuss the process for development ofthe City Manager hofile.
recruitment brochure, and gather feedback on the following:
o Opportunities and Challenges the new City Manager faces
o Desired Professional Characteristics and Penonal Qualities ofthe
position
January 13,2021 City Commission approval of timeline, City Manager Job Profile and Optional
Services, ifany
)anuary 14,2021
Published Brochure/Placement of Ads and Candidate Recruitment
. 45-day initial recruitment period
. Performance ol Optional Services during this 45-day search process
March l. 2021 Deadline for priority review ofapplications
. Search Consultant conducts due diligence and preliminary screenings via Zoom
March 12, 2021 Search Consultant reviews and provides written recommendation ofcandidates to City
Commission for review and consideration
March 17, 2021 City Commission selects candidates for Search Consultant to interview
o Firm to conduct preliminary background checks on final candidates
March 18.2021 Search Consultant invites candidates for interview and begins preliminary background
investigations including criminal, civil. financial, DMV, and education
Weeks of April 56 and 126,
2021
C8odidatc Irtcrvicw3
. Finalist Interviews
. Deliberations to select new City Manager subject to scheduling ofspecial
commission meetings as required
Week of April 19, 2021
Contract offer and negotiations with selected candidate
. Chy/Ralph Andersen & Associates conducts Final Background check (including
drug test and fingerprinting) and References (5-10 business days)
April 2l ,2021
**Start date ofnew City Manager will be determined by the City
DocuSign Envelope lD: 8DA8F02D.F061.{6F&8038-944ADEBCB89C
City of Miami Beach
Proposed Timeline for
City Manager Recruitment Process
Please note: The proposed tirrraline ,nay be adjusted as needed based upon the owarding of he conlrucl, publication oflhe
position bruchurc qnd placemenl of ads, the schedullng of meetings of the Search Commidee, and the oeerull needs oflhe
cia.
City Commission final approval of contract
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