Resolution 2021-31728 RESOLUTION NO. 2021-31728
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,ADOPTING THE CITY'S ONE-YEAR ACTION PLAN
FOR FEDERAL FUNDS FOR FY 2021,WHICH INCLUDES THE BUDGETS FOR
THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM IN
THE AMOUNT OF$991,531,AND THE HOME INVESTMENT PARTNERSHIPS
(HOME) PROGRAM IN THE AMOUNT OF $619,533; APPROVING, IN
SUBSTANTIAL FORM,THE AMENDED CITIZEN PARTICIPATION PLAN;AND
AUTHORIZING THE CITY MANAGER TO: (1) EXECUTE ALL APPLICABLE
DOCUMENTS RELATED TO THE APPROPRIATION AND ALLOCATION OF
THESE PROGRAM FUNDS; (2) SUBMIT THE ONE-YEAR ACTION PLAN TO
HUD; (3) MAKE MINOR NON-SUBSTANTIAL CHANGES TO THE ONE-YEAR
ACTION PLAN, THE CONSOLIDATED FIVE-YEAR PLAN, AND THE
RESULTING AGREEMENTS (WHICH DO NOT AFFECT THE PURPOSE,
SCOPE,APPROVED BUDGET AND/OR INTENT OF THE PLANS);(4)SUBMIT
THE REQUISITE REVISED ACTION PLANS AND CONSOLIDATED PLAN;
AND (5) EXTEND THE EXPIRATION DATES OF SAID AGREEMENTS WHEN
NECESSARY; AND FURTHER AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE AGREEMENTS FOR SUB-RECIPIENTS OF CDBG
AND HOME PROGRAM FUNDS AND INTERDEPARTMENTAL AGREEMENTS
FOR RECIPIENTS OF CDBG AND HOME PROGRAM FUNDS.
WHEREAS, the City is an entitlement recipient of Federal formula HUD grant programs as
follows: Community Development Block Grant(CDBG)funds,and HOME Investment Partnerships
(HOME)funds; and
WHEREAS, the City expects to continue to receive entitlement funds from these grant
programs to operate the City's housing and community development activities; and
WHEREAS, the One-Year Action Plan for Federal funds is a requirement under the U.S.
Department of Housing and Urban Development (HUD) formula grant programs, including the
CDBG and HOME Programs; and
WHEREAS, the One-Year Action Plan for FY 2021 is based upon the City's Federal
entitlement of$991,531.00 in CDBG funds and $619,533.00 in HOME funds; and
WHEREAS, the planning phase was initiated by the City on March 1, 2021, with the
issuance of two Requests for Proposals(RFP)for CDBG and HOME program funds, respectively;
and
WHEREAS, of five RFP submissions received, three projects are being recommended for
full funding; and
WHEREAS, a maximum of 15 percent of the City's allocation, or $148,729.00, may fund
public service activities; and
WHEREAS,the resulting CDBG recommendations for public services are incorporated into
the One-Year Action Plan for FY 2021 as follows: $10,000 for UNIDAD of Miami Beach - Project
Link; $30,000 for Miami Beach PAL-Youth Leaders Academy;$40,000 for CMB Office of Housing
and Community Services (OCS) Grocery Assistance Program; $28,729.00 for CMB OCS -
Prosperity Initiative; $40,000 for CMB OCS - Emergency Services (rent, mortgage and utility
assistance); and
WHEREAS, a 20 percent of the City's allocation ($198,306.00) will be allocated to the
planning and administration of the CDBG Program; and
WHEREAS,the City will contract Housing Opportunities Project for Excellence, Inc.(HOPE,
Inc.)for the provision of HUD-mandated fair housing services in the amount of$20,000, utilizing
CDBG planning and administration funds; and
WHEREAS, $644,496.00 will be allocated to the Housing Authority of the City of Miami
Beach -Acquisition of Real Property in support of affordable housing, a priority need identified in
the Consolidated Plan; and
WHEREAS, no applications were received for HOME funds during the RFP process; and
WHEREAS, the Administration is requesting HOME funds be allocated to homebuyer
assistance and homeowner rehabilitation; and
WHEREAS,this use will further leverage funds to increase the number of affordable owner-
occupied housing units in the City while promoting homeownership among workforce personnel
who would otherwise be priced out of the market; and
WHEREAS,the City is normally required to set-aside a minimum of 15%of its HOME funds
allocation to a qualified Community Housing Development Organization(CHDO)project; however,
on March 7, 2019, HUD sent notice that the Consolidated Appropriations Act of 2019 includes a
provision suspending the 24-month commitment requirement for the CHDO set-aside funds through
December 31, 2021; and
WHEREAS,a CHDO is a private nonprofit, community-based service organization that has
identified the development of affordable housing as its primary mission and has the capacity to
develop affordable housing; and
WHEREAS, a CHDO must meet certain requirements pertaining to its legal status,
organizational structure, capacity and experience; and
WHEREAS, HOME funds may be used to provide special assistance to CHDOs including up
to five percent of the City's allocation for general operating assistance to CHDOs; and
WHEREAS,the City has not awarded CHDO set-aside funds to a certified non-profit since
its award to Carrfour Supportive Housing, Inc. in 2016; and
WHEREAS,the Miami Beach Community Development Corporation(MBCDC)was the only
agency to submit an application to the City for CHDO certification during the 2021 RFP cycle; and
WHEREAS, the City certified MBCDC as a CHDO on April 23, 2021; and
WHEREAS, HOME CHDO funds may be used for operating assistance, whichcan be
utilized for costs associated with capacity building; and
WHEREAS,the resulting estimated HOME recommendations are incorporated into the FY
2021 One-Year Action Plan as follows: $61,953.00 for administrative allowance; $30,796.00 for
CHDO operating expenses; and $526,784.00 for Homebuyer and Homeowner Rehabilitation
Assistance; and
WHEREAS, the Citizen Participation Plan is a required component of the City's
management of federal funds and stipulates how the residents participate in the decision-making
process for the use of said funds; and
WHEREAS,the Administration is recommending amendments to the Citizen Participation Plan
to:
• Reflect changes to the Affordable Housing Advisory Committee, in accordance with
Ordinance 2020-4355;
• Establish a definition and specific criteria for a substantial amendment including defining a
minimum financial threshold of$100,000 in funding changes as the trigger for a substantial
amendment to the Consolidated Plan and Action Plan; and
• Enable grammatical edits to provide ease of understanding within the Plan; and
WHEREAS, the City advertised a Notice of Public hearing and Public 30-day Comment
Period (April 5, 2021 May 5, 2021)for community development needs with a public hearing held
on April 20, 2021; and
WHEREAS,the City advertised a Notice of a 30-day public comment period(May 24, 2021
— June 23, 2021) for the draft One-Year Action Plan for FY 2021 and amendment to the Citizen
Participation Plan; and
WHEREAS, the City Manager is the HUD-designated agent for all formula grants, and
executes the grant applications,agreements,and other applicable HUD documents on behalf of the
City; and
WHEREAS, the City Manager recommends the approval, in substantial form, of the
amended Citizen Participation Plan, incorporated herein by reference and attached to the City
Commission Memorandum accompanying this Resolution.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopt
the City's One-Year Action Plan for federal funds for FY 2021, which includes the budgets for the
Community Development Block Grant(CDBG)program in the amount of$991,531, and the Home
Investment Partnerships(HOME)program in the amount of$619,533;approve,in substantial form,
the amended Citizen Participation Plan; and authorize the City Manager to: (1) execute all
applicable documents related to the appropriation and allocation of these program funds;(2)submit
the One-Year Action Plan to the HUD; (3) make minor non-substantial changes to the One-Year
Action Plan,the Consolidated Five-Year Plan,and the resulting agreements(which do not affect the
purpose,scope,approved budget and/or intent of the plans); (4)submit the requisite revised Action
Plan and Consolidated Plan; and (5) extend the expiration dates of said agreements when
necessary; and further authorize the City Manager and City Clerk to execute agreements for sub-
recipients of CDBG and HOME program funds and City interdepartmental agreements for recipients
of CDBG and HOME program funds.
PASSED and ADOPTED this eV day of 'ung , 2021.
ATTEST: =F ;j
Resolutions -C7 C
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: June 23, 2021
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,ADOPTING THE CITY'S ONE-YEAR ACTION
PLAN FOR FEDERAL FUNDS FOR FY 2021, WHICH INCLUDES THE
BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAM IN THE AMOUNT OF $991,531, AND THE HOME
INVESTMENT PARTNERSHIPS (HOME) PROGRAM IN THE AMOUNT OF
$619,533;APPROVING, IN SUBSTANTIAL FORM, THE AMENDED CITIZEN
PARTICIPATION PLAN; AND AUTHORIZING THE CITY MANAGER TO: (1)
EXECUTE ALL APPLICABLE DOCUMENTS RELATED TO THE
APPROPRIATION AND ALLOCATION OF THESE PROGRAM FUNDS; (2)
SUBMIT THE ONE-YEAR ACTION PLAN TO HUD; (3) MAKE MINOR NON-
SUBSTANTIAL CHANGES TO THE ONE-YEAR ACTION PLAN, THE
CONSOLIDATED FIVE-YEAR PLAN, AND THE RESULTING
AGREEMENTS (WHICH DO NOT AFFECT THE PURPOSE, SCOPE,
APPROVED BUDGET AND/OR INTENT OF THE PLANS); (4) SUBMIT THE
REQUISITE REVISED ACTION PLANS AND CONSOLIDATED PLAN; AND
(5) EXTEND THE EXPIRATION DATES OF SAID AGREEMENTS WHEN
NECESSARY; AND FURTHER AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE AGREEMENTS FOR SUB-RECIPIENTS OF
CDBG AND HOME PROGRAM FUNDS AND INTERDEPARTMENTAL
AGREEMENTS FOR RECIPIENTS OF CDBG AND HOME PROGRAM
FUNDS.
RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND/HISTORY
The Five-Year Consolidated Plan is a federal requirement for all U.S. Department of Housing and
Urban Development (HUD) entitlement cities. The City of Miami Beach is a HUD-designated
entitlement city as determined by the decennial census information on population growth lag, over-
crowding, age of housing stock, and poverty. The City of Miami Beach has been a Community
Development Block Grant (CDBG) entitlement community since 1975. The HOME Program was
started in 1992 to provide funding specifically for affordable housing.
Page 170 of 1884
As an entitlement community, the City automatically qualifies for an annual allocation of federal
funding under HUD's grant programs. HUD requires each entitlement community to submit an
annual One-Year Action Plan describing how it will utilize funding and resources to address priority
needs identified in the City's Consolidated Plan. The One-Year Action Plan is a component of the
Five-Year Consolidated Plan filed with HUD.
ANALYSIS
The following are the projected allocations for FY 21/22:
Community Development Block Grant Funds
FY 2021 HUD Entitlement $991,531.00
Less administrative allowance (20%) ($198,306.00)
Less Public Services allowance (15%) ($148,729.00)
Net FY 2021 funds $644,496.00
HOME Funds
FY 2021 HUD Entitlement $619,533.00
Less administrative allowance(10%) ($61,953.00)
Less CH DO Operating Assistance (5%) ($30,796.00)
Net available for project allocation $526,784.00
On March 1, 2021, the Administration issued two Request for Proposals (RFP) for CDBG and
HOME funds, respectively. The submission deadline for both RFPs was March 31, 2021. To ensure
clarification and proactively address questions relating to the completion and submission of the
application, a mandatory pre-submission meeting was held on March 9, 2021 to review the RFP with
prospective applicants.
The City received five applications from the following entities:
➢ Police Athletic League
➢ UNIDAD of Miami Beach
➢ Boys and Girls Club of Miami Dade
➢ Housing Authority of the City of Miami Beach
➢ Miami Beach Community Development Corporation (MBCDC)
Of the five submissions, three (3) projects are being recommended for full funding having met the
RFP criteria and because the proposed activities are viable and consistent with the City's
Consolidated Plan: Police Athletic League, UNIDAD of Miami Beach and the Housing Authority of
the City of Miami Beach.
The application from the Boys & Girls Club was disqualified because the agency failed to attend the
mandatory pre-submission workshop. The application submitted by Miami Beach Community
Development Corporation for the rehabilitation of the Shelboume Apartments was also denied
funding for substantial omissions of information. The application did not provide sufficient information
regarding the project's financial capacity or the ongoing viability of proposed activities and whether
the current contract with HUD allowed for additional liens on this property. The City is required to lien
assisted properties for the period of affordability. On April 8, 2021, City staff offered application
reviews for all applicants to provide an opportunity to address review questions. MBCDC did not
avail itself of this opportunity and the application items needing clarification were not addressed.
Page 171 of 1884
CDBG 2021 Funding
A maximum of 15 percent of the City's allocation, or$148,729.00, may fund public service activities.
Public service activities include meals programs, rent assistance, childcare programs, etc., for
income-eligible participants. The City is recommending full funding of the projects as listed below.
Below is a breakdown of the FY 21/22 CDBG projects:
Low-Mod
Income Project Funding
Beneficiaries
Public Services
UNIDAD of Miami Beach-Project Link 150 $10,000.00
Miami Beach PAL-Youth Leaders Academy 40 $30,000.00
CMB Office of Housing and Community Services(OCS)
GroceryAssistance Program 96 $40,000.00
CMB OCS-Prosperity Initiative 40 $28,729.00
CMB OCS-Emergency Services(rent,mortgage and utility 10 $40,000.00
assistance)
Total Funding $148,729.00
Affordable Housing
Housing Authority of the City of Miami Beach-Acquisition of 12 $644,496.00
Real Property
Below is a summary of each project recommended for CDBG funding:
UNIDAD of Miami Beach - The program ensures that elderly residents are connected to
Project Link needed services by providing appropriate information and referrals.
Services consist of needs assessments, information/referral to a
network of human services providers and case management. The
program will serve 150 elderly residents.
Miami Beach PAL— The program seeks to promote the future economic potential of low-
Youth
owYouth Leaders Academy to moderate-income students. Forty (40) students will participate in
biweekly leadership and cultural training sessions with adult
mentors. CDBG funding will be used to contract Burden and
Burden Consulting to provide the Life After High School Curriculum
that prepares students for ongoing learning in their post-secondary
environments, such as colleges and universities, trade schools, and
varied career paths.
CMB Office of Housing The program provides monthly grocery deliveries to elderly
and Community Services residents. General Funds are leveraged to ensure 96 elderly
(OCS) -Grocery resident households receive pantry essentials and good nutritional
Assistance Program supports critical for a positive quality of life.
CMB OCS— The Initiative will reinforce the City's resilience goals while seeking
Prosperity Initiative greater usage of affordable units as a means of providing affordable
housing to more net households. The initiative will work with low-to
moderate-income residents to provide guidance and support
services to promote financial independence including access to
entitlements, job improvement (training and reducing
underemployment), increasing credit worthiness and preparing
Page 172 of 1884
eligible applicants for the City's First-Time Homebuyer Program.
Targeted residents include people currently residing in affordable
units within the City.
CMB OCS— This program will help qualified residents who are in danger of
Emergency Services (rent, becoming homeless due to their inability to pay their monthly rent.
mortgage and utility Assistance will include up to three (3) months (up.to six[6] months if
assistance) HUD waivers permitting an extension are extended to include 2021
funding) rent payable to the landlord upon verification of eligibility
and financial position enabling time for the household to stabilize
independently.
Housing Authority of the In a continued effort to increase affordable housing within the City,
City of Miami Beach HACMB will utilize funding to acquire land for the development of
(HACMB) - Acquisition of 12 affordable housing units. CDBG funding will be used for land
Real Property acquisition and HACMB will seek funding from Florida Housing
Finance Corporation for the construction of the housing units.
Please note that the City will expect these units to remain affordable
for a minimum of 50 years.
The high cost of housing and low, area prevailing employment wages combine to create a financial
vise on families living in the City resulting in more than half of our low-to moderate-income residents
being cost burdened. The entire country has been financially impacted by the coronavirus pandemic,
likely significantly adding to the number of cost burdened households. Further, an article in The
Miami Herald published on May 28, 2021, listed the sale of 30 residential buildings in in the City with
planned renovations which will likely result in higher rents. According to the article, current rates
range from $900 per month for a 290-square-foot studio to about $2,000 per month for a 1,000-
square-foot two-bedroom, two-bathroom unit. This acquisition will result in a loss of these naturally
occurring affordable housing(NOAH) units.
In addition to the funding recommendations above, the Administration will contract Housing
Opportunities Project for Excellence, Inc. (HOPE, Inc.) for the provision of HUD-mandated fair
housing services in the amount of$20,000. HOPE, Inc. would continue providing housing education
workshops to residents and participate in outreach events citywide. Program administration funds will
fund this mandated service. Although not currently funded by the City, HOPE, Inc. also investigates
allegations of Fair Housing Act violations on behalf of residents who believe they are victims of
discrimination.
HOME 2021 Funding
No applications were received for HOME funds during the RFP process. As such, the Administration
is requesting HOME funds be allocated to homebuyer assistance and homeowner rehabilitation.
This use will further leverage funds to increase the number of affordable owner-occupied housing
units in the City while promoting homeownership among workforce personnel who would otherwise
be priced out of the market.
Below is a breakdown of the FY 21/22 HOME projects:
Low-Mod
Income Project Funding
Beneficiaries
Affordable:Housing •
Page 173 of 1884
Homebuyer Assistance & Homeowner 13 $526,784.00
Rehabilitation
CHDO Operating
Miami Beach Community Development $30,796.00
Corporation
The HOME Program rules require each entitlement community reserve a minimum of 15% of its
annual allocation for activities undertaken by qualified Community Housing Development
Organizations (CHDO). A CHDO is a private nonprofit, community-based service organization that
has identified the development of affordable housing as its primary mission and has the capacity to
develop affordable housing. A CHDO must meet certain requirements pertaining to its legal status,
organizational structure, capacity and experience. Please note that, on March 7, 2019, HUD sent
notice that the Consolidated Appropriations Act of 2019 includes a provision suspending the 24-
month commitment requirement for the CHDO set-aside funds through December 31, 2021.
HOME funds may be used to provide special assistance to CHDOs. Up to five percent of HOME
funds may be used to provide general operating assistance to CHDOs. The City has not awarded
CHDO set-aside funds to a certified non-profit since its award to Carrfour Supportive Housing, Inc.
in 2016.
Below is a summary of each project recommended for HOME funding:
Community Housing MBCDC was the only agency to submit an application to the City for
Development Organization CHDO certification during the 2021 RFP cycle. The City certified
Funds MBCDC as a CHDO on April 23, 2021. HOME CHDO funds may
be used for operating assistance,which can be utilized for costs
associated with capacity building. CHDO's must apply for re-
certification on an annual basis in order to receive set-aside funds or
operating funds.
Homebuyer Assistance & The high cost of real estate in the City puts homeownership out of
Homeowner Rehabilitation reach for many, especially low- to moderate income families. This
program helps fill the funding gap, with up to $40,000 for down
payment assistance for first-time homebuyers. The funds awarded to
eligible residents are secured by a lien and restrictive covenant
securing the City's funds that are subsequently forgiven after 15
years. The program also provides assistance to existing
homeowners needing repairs to their homesteaded property to
maintain a safe, decent and sanitary living environment.
Citizen Participation Plan Amendment
The Citizen Participation Plan is a required component of the City's management of federal funds
and stipulates how the residents participate in the decision-making process for the use of said funds.
The Administration is recommending amendments to the Plan to:
• Reflect changes to the Affordable Housing Advisory Committee, in accordance with Ordinance
2020-4355;
• Establish a definition and specific criteria for a substantial amendment including defining a
minimum financial threshold of $100,000 in funding changes as the trigger for a substantial
amendment to the Consolidated Plan and Action Plan; and
• Enable grammatical edits to provide ease of understanding within the Plan.
Page 174 of 1884
In accordance with the Citizen Participation Plan, the City advertised a Notice of Public hearing and
Public 30-day Comment Period (April 5, 2021 — May 5, 2021) for community development needs.
The public hearing was held on April 20, 2021.The City advertised a Notice of a 30-day Public
Comment Period (May 24, 2021 — June 23, 2021) for the draft Action Plan and amendment to the
Citizen Participation Plan. Public comments received will be included in the submission of the Action
Plan to HUD for final review and approval.
SUPPORTING SURVEY DATA
n/a
FINANCIAL INFORMATION
This item awards funds.
Amount(s)lAccount(s):
Funds are transferred to the City by HUD after October 1, 2021.
CONCLUSION
The Administration recommends approval of the One-Year Action Plan for FY21/22 to allow the City
to draw entitlement funds to assist income-eligible persons with services and housing, and to ensure
the timely and compliant expenditure of HUD funds.
The Administration further recommends approval of the amended Citizen Participation Plan.
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item,pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Mobility- Increase housing options for current and future residents.
Legislative Tracking
Housing and Community Services
Sponsor
Vice-Mayor Michael Gongora
ATTACHMENTS:
Description
❑ Draft FY 2021 Action Plan
❑ Draft Citizen Participation Plan
❑ Public Comment Period Notice
❑ Resolution
Page 175 of 1884
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Prepared by:
City of Miami Beach
Office of Housing and Community Services
Page 176 of 1884
Executive Summary
AP-05 Executive Summary- 24 CFR 91.200(c), 91.220(b)
1. Introduction
The overall goal of the community planning and development programs covered by this plan is to develop
and redevelop viable urban communities by:
A. Providing decent housing and suitable living environments and expanding economic opportunities for
principally low-and moderate-income persons.The primary strategy towards this goal is to foster,extend
and strengthen partnerships among all levels of government(including the focal housing authority) and
the private sector (including for-profit and non-profit organizations) in the creation and operation of
affordable housing.
The pursuit of decent housing includes assisting homeless persons to obtain appropriate housing and
assisting persons at risk of becoming homeless; retention of the City's limited affordable housing stock;
and increasing the availability of permanent housing in standard condition and affordable cost to low-
income and moderate-income families, particularly members of disadvantaged minorities, without
discrimination on the basis of race,color, religion,sex, national origin,familial status or disability. Decent
housing also includes increasing the supply of supportive housing,which combines structural features and
services needed to enable persons with special needs(including persons with HIV/AIDS and their families)
to live with dignity and independence;and providing housing affordable to low-income persons accessible
to job opportunities and needed community services.
B. Providing a suitable, sustainable living environment includes improving the safety and livability of
neighborhoods; increasing access to quality public and private facilities and services; reducing the
isolation of income groups within a community or geographical area through the spatial deconcentration
of housing opportunities for persons of lower income;the revitalization of deteriorating or deteriorated
neighborhoods; restoring and preserving properties of special historic, architectural, or aesthetic value;
and conservation of energy resources.For our community which faces sea-level rise and other shocks and
stressors that threaten our community, resilience is also an important objective in our efforts.
C.Expanding economic opportunities includes job creation and retention;establishment,stabilization and
expansion of small businesses(including microbusinesses);the provision of public services concerned with
employment;the provision of jobs involved in carrying out activities under programs covered by this plan
to low-income persons living in areas affected by those programs and activities; availability of mortgage
financing for low-income persons at reasonable rates using nondiscriminatory lending practices;access to
capital and credit for development activities that promote the long-term economic and social viability of
the community; and empowerment and self-sufficiency opportunities for low-income persons to reduce
generational poverty in federally-assisted and public housing.
Page 177 of 1884
2. Summarize the objectives and outcomes identified in the Plan
This could be a restatement of items or a table listed elsewhere in the plan or a reference to
another location. It may also contain any essential items from the housing and homeless needs
assessment, the housing market analysis or the strategic plan.
Objectives and outcomes identified in the Plan include:
Public Services
• Enable Disabled individuals to access programming and services
• Empowering Youth including their educational attainment, improving health and increasing
resilience
• Improving the lives of Senior Citizens
• Reduce/eliminate homelessness especially among veterans and vulnerable populations
Affordable Housing
• Development of resilient housing(to especially serve our cost-burdened households)
• Homeownership Assistance to promote community investment and stable housing for all
• Energy Efficiency Improvements that promote conservation, economic stability and greater
community resilience
• Multi-Family Rental Rehabilitation to maximize housing opportunities in our land-locked
community with limited development opportunities and evolving environmental conditions
• Increase affordable housing opportunities for low-to moderate-income persons through tenant-
based rental assistance
Economic Development
• Promote and support our local businesses through housing initiatives that provide workforce
housing and encourage the investment of leveraging resources
• The promotion of employment of our low-income residents to sustain a healthy economy that
fuels overall quality of life for our community and provides stability for those emerging from
homelessness.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
The City meets monthly with the Affordable Housing Advisory Committee to evaluate the past and
ongoing performance of activities and agencies funded by the City as well as identify and assess evolving
Page 178 of 1884
community needs. The activities funded by the City benefit low- and moderate-income individuals,
households and neighborhoods with a variety of services including delivered food to address food
insecurity among elderly residents,rent and utility assistance to prevent homelessness,and programming
for youth and elderly persons.
The following is a summary of the City's progress in meeting its goals set forth in its Five-Year Consolidated
Plan and annual Action Plan.
CDBG and HOME Major Initiatives and Highlights:
• Continued the rehabilitation at the Neptune Apartments,an affordable housing building,with the
restoration of the historic facade;
• continued the rehabilitation of the Madeleine Village Apartments, a 16-unit affordable housing
property,with the procurement of a contractor;and
• released an invitation to bid for the Madeleine Village Apartments'seawall;
• began the rehabilitation of the Corals Apartments,a 5-unit affordable housing property,with the
replacement of the roof;
• CDBG public services funding allowed the provision of: groceries to food insecure elder
households; emergency rental and utility assistance to prevent homelessness; youth leadership
programming and youth afterschool and summer camp programming;and
• served 256 individuals with fair housing education and outreach efforts.
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
In accordance with the Citizen Participation Plan:
• The City advertised a Notice of Public hearing and Public 30-day Comment Period (April 5,2021—
May 5,2020)for community development needs.The public hearing was held on April 20,2021.
• The City advertised a Notice of a Public 30-day Comment Period (May 24, 2021—June 23, 2021)
for the draft Action Plan and amendment to the Citizen Participation Plan.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
There were approximately 8 attendees at the April 20th public hearing, which was held virtually due to
the cancellation of public gatherings in response to the coronavirus COVID-19 pandemic. Attendees
provided verbal comments during this public hearing. Attendees provided comment on the services
provided by their agencies and the need for youth and elderly services.
Page 179 of 1884
6. Summary of comments or views not accepted and the reasons for not accepting them
There were no comments or views that were not accepted.
7. Summary
The City engaged the community through the release of the RFP's, a public hearing and two separate
comment periods.
Page 180 of 1884
PR-05 Lead & Responsible Agencies—91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plan and those
responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency MIAMI BEACH
CDBG Administrator MIAMI BEACH Office of Housing and Community
Development
HOPWA Administrator
HOME Administrator MIAMI BEACH Office of Housing and Community
Development
HOPWA-C Administrator
Table 1—Responsible Agencies
Narrative(optional)
Consolidated Plan Public Contact Information
Cristina Cabrera, CDBG Projects Coordinator, 305-673-7000 ext. 26872,
cristinacabrera@miamibeachfl.gov
Marcela Rubio,HOME/SHIP Coordinator,305-673-7000 ext.26182,marcelarubio@miamibeachfl.gov
Maria Ruiz, Department Director,305-673-7491, mariaruiz@miamibeachfl.gov
Page 181 of 1884
AP-10 Consultation —91.100, 91.200(b), 91.215(1)
1. Introduction
The City consulted with the Affordable Housing Advisory Committee (AHAC), City departments and sub-
recipients to identify high priority housing and community development needs.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health,mental health and
service agencies(91.215(I))
The City enhanced coordination between public and assisted housing providers and private and
governmental health,mental health and service agencies by meeting with the following entities:
• Boys and Girls Clubs of Miami-Dade, Inc.
• Housing Opportunities Project for Excellence,Inc.(HOPE, Inc.)
• The Housing Authority of the City of Miami Beach
• Miami Beach Community Development Corporation,Inc.
• Miami Beach Police Athletic League
• UNIDAD of Miami Beach, Inc.
• Homeless Service Providers(The Salvation Army,Camillus House, Miami Rescue Mission)
In addition, the City serves as the lead agency of the Miami Beach Service Partnership, a collaborative
formed to improve the delivery of human services to our community.The City adequately seeks to build
capacity of those agencies and to engage feedback from these providers to gauge need in the community.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children,veterans, and unaccompanied youth)and persons at risk of homelessness.
The local Continuum of Care (CoC) is governed by the Miami-Dade County Homeless Trust Board. The
Homeless Trust Board is comprised of 27 members drawn from a broad base, including the City of Miami
Beach,representing numerous sectors of our community.The board uses recommendations from its sub-
committees, as well as recommendations from Homeless Trust staff and feedback from community
meetings with providers to guide policy development for the CoC, including funding and project
prioritization.This structure allows for a clear and transparent CoC leadership structure, participation of
all stakeholders in the decision-making process for funding and priorities and a coordinated response
targeted toward strategic solutions to ending homelessness in Miami-Dade County.
Each year the Trust's CoC Sub-Committee identifies the community's homeless housing and service needs.
The process involves extensive input from the community, including surveys of homeless persons and
input from homeless providers, as well as public comment meetings, and review and approval by the
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Homeless Trust Board (whose meetings are publicly noticed). This resulted in the following funding
priorities: 1) Permanent housing for individuals or families experiencing chronic homelessness, veterans
(individuals or families), and families with children; 2) Transitional Housing for - individuals or families
experiencing chronic homelessness,veterans (individuals or families), and families with children; 3)Safe
Havens; 4) Services Only (including outreach); and 5) the Homeless Management Information System
(HMIS).
The City's Homeless Outreach Team provides homeless outreach, partially funded by the Trust,to those
homeless in the City in accordance with the Trust's Outreach, Assessment and Placement model. The
model provides a standardized procedure for homeless persons to access the Continuum of Care and
ensures they access services appropriate to their individual needs.
The outreach teams also participate in the coordinated outreach process,another program funded by the
Homeless Trust,which provides behavioral health outreach workers who work alongside street outreach
workers targeting chronically homeless persons.The coordinated outreach process brings together all the
CoC outreach teams, including the Veterans Administration,once a month to discuss issues encountered,
as well as discussing referrals to low demand services and Housing First permanent housing programs for
the chronically homeless placed directly from the street.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City does not receive Emergency Solutions Grant(ESG)funding but does coordinate with the Miami-
Dade County Homeless Trust to prioritize ESG objectives which currently include emergency shelter,
homeless prevention and rapid re-housing. Priorities are evaluated annually and take into account
performance standards and outcomes.The Homeless Trust has developed a centralized assessment tool
to capture data on all clients accessing services.HMIS.is administered county-wide by the Homeless Trust.
Providers who receive Trust funding are required to utilize the system and are provided individual user
licenses,technical assistance and training related to the HMIS system. Among many of its functions,the
system is used to generate reports on monthly and annual progress, provide point-in-time information,
and conduct referrals from one program to another in accordance with both Homeless Trust and HUD
policies and procedures.
2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdiction's consultations with housing, social service agencies and other
entities
Table 2—Agencies,groups,organizations who participated
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1 Agency/Group/Organization Boys & Girls Clubs of Miami-
Dade
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was Agency participated in the
consulted. What are the anticipated outcomes of the community development needs
consultation or areas for improved coordination? assessment phase.
2 Agency/Group/Organization UNIDAD Of Miami Beach Inc.
Agency/Group/Organization Type Services-Elderly
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was Agency participated in the
consulted. What are the anticipated outcomes of the community development needs
consultation or areas for improved coordination? assessment phase.
3 Agency/Group/Organization Housing Authority of the City of
Miami Beach
Agency/Group/Organization Type PHA
What section of the Plan was addressed by Consultation? Housing Need Assessment
Public Housing Needs
Briefly describe how the Agency/Group/Organization was Agency participated in the
consulted. What are the anticipated outcomes of the community development needs
consultation or areas for improved coordination? assessment phase.
4 Agency/Group/Organization MIAMI BEACH COMMUNITY
DEVELOPMENT CORP(MBCDC)
Agency/Group/Organization Type Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was Agency participated in the
consulted. What are the anticipated outcomes of the community development needs
consultation or areas for improved coordination? assessment phase.
5 Agency/Group/Organization HOUSING OPPORTUNITIES
PROJECT FOR EXCELLENCE, INC.
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
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Briefly describe how the Agency/Group/Organization was Agency participated in the
consulted. What are the anticipated outcomes of the community development needs
consultation or areas for improved coordination? assessment phase.
6 Agency/Group/Organization Miami Beach Police Athletic
League
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was Agency participated in the
consulted. What are the anticipated outcomes of the community development needs
consultation or areas for improved coordination? assessment phase.
Identify any Agency Types not consulted and provide rationale for not consulting
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with
the goals of each plan?
Provided the Point-in-Time Count data,10-Year Plan to
Miami-Dade County
Continuum of Care End Homelessness, Continuum of Care Housing Gap
Homeless Trust
Analysis and Housing Population.
The Housing Element identifies housing goals,
Comprehensive Plan City of Miami Beach
objectives and policies.
Local Housing
City of Miami Beach The LHAP identifies affordable housing strategies.
Assistance Plan(LHAP)
The Strategic Plan includes the City's Mission
Strategic Plan City of Miami Beach Statement, Vision Statement, Value Statements, and
Management Objectives.
Table 3—Other local/regional/federal planning efforts
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AP-12 Participation—91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting
The City consults with the Affordable Housing Advisory Committee (AHAC), the Miami-Dade Homeless
Trust, Miami Beach Service Partnership, and Committee on the Homeless, public service providers and
community development corporations to identify outcomes and objectives in the Plan.
Aside from advertisement for public comment, the City receives feedback at City Commission and
Committee meetings.
Citizen Participation Outreach
Sort Or Mode of Ou Target of Ou Summary of Summary of Summary of co URL(If
der treach treach response/atte comments re mments not applica
ndance ceived accepted ble)
and reasons
Non-
Public targeted/bro
1
Meeting ad
community
Table 4—Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources—91.220(c)(1,2)
Introduction
Anticipated resources include CDBG, HOME and SHIP funds. HUD requires that Pis provide a 25% match
for all HOME project funds. Historically the City has used RDA funds as the required match.
Anticipated Resources
Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative
of Annual Program Prior Year Total: Amount Description
Funds Allocation: Income: Resources: $ Available
$ $ $ Remainder
of ConPlan
_ $
CDBG public Acquisition The primary
Admin and objective of the
federal Planning CDBG program
Economic is to provide
Development decent
Housing housing, a
Public suitable living
Improvements environment
Public and expanded
Services economic
opportunities
principally for
low-and
moderate-
income
persons and
991,531 0 0 991,531 851,696 neighborhoods.
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Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative
of Annual Program Prior Year Total: Amount Description
Funds Allocation: Income: Resources: $ Available
$ $ $ Remainder
of ConPlan
$ _
HOME public Acquisition The intent of
Homebuyer the HOME
federal assistance Program is to
Homeowner provide decent
rehab affordable
Multifamily housing to
rental new lower income
construction households,
Multifamily expand the
rental rehab capacity of
New nonprofit
construction housing
for ownership providers,
TBRA strengthen the
ability of state
and local
governments
to provide
housing and
leverage
private sector
619,533 0 0 619,533 706,935 participation
Table 5-Expected Resources—Priority Table
Explain how federal funds will leverage those additional resources (private, state and local
funds),including a description of how matching requirements will be satisfied
Federal funds will leverage additional resources(private,state and local funds).Local and state funds will
be used to fulfill the HOME program match requirements.
If appropriate, describe publicly owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
The City owns the properties that are being used to address the low-to moderate-income housing needs
in the plan. More so,the City has been exploring the incorporation of affordable and workforce housing
within public parking garages that are slated for construction in the near future as the absence of available
Page 188 of 1884
lots for construction create a major development hurdle.
Discussion
CDBG,HOME and SHIP funds will be used to leverage other funding resources to address needs identified
in the Consolidated Plan.
Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort Goal Name Start End Category Geographic Needs Funding Goal Outcome
Order Year Year Area Addressed Indicator
1 Affordable 2018 2022 Affordable NORTH Affordable CDBG: Rental units
Housing Housing BEACH Housing $644,496.00 created: 12
Development AREA HOME: Household
SOUTH $526,784 Housing Unit
BEACH Direct
Financial
Assistance to
Homebuyers:
13 Households
Assisted
2 Public service 2018 2022 Non-Housing NORTH Economic CDBG: Public service
activities Community BEACH support $148,729 activities other
Development AREA programs than
SOUTH Public Low/Moderate
BEACH Services Income
(General) Housing
Senior Benefit: 336
Services Persons
Youth Assisted
Programs
Page 189 of 1884
Sort Goal Name Start End Category Geographic Needs Funding Goal Outcome
Order Year Year Area Addressed Indicator
3 Planning and 2018 2022 Affordable NORTH Affordable CDBG: Other: 400
Administration Housing BEACH Housing $198,306 Other
Homeless AREA Economic HOME:
Non- SOUTH support $61,953
Homeless BEACH programs
Special Homeless
Needs services
Non-Housing Public
Community Services
Development (General)
Senior
Services
Youth
Programs
Table 6—Goals Summary
Goal Descriptions
1 Goal Name Affordable Housing Development
Goal Description
2 Goal Name Public service activities
Goal Description
3 Goal Name Planning and Administration
Goal Description
Projects
AP-35 Projects—91.22O(d)
Introduction
Below is a summary of the projects that have been chosen to address the City's priority needs. Specific
activities are detailed within the individual project descriptions.The FY 2020 Action Plan addresses the
Page 190 of 1884
needs identified in the FY 2018-2022 Consolidated Plan.
Public Services
• Youth services
• Senior services
• Public services
Affordable Housing:
• Acquisition of Real Property
• Homebuyer assistance&homeowner rehab
Projects
if Project Name
1 Public Services
2 Homebuyer Assistance&Homeowner Rehabilitation
3 Real Property Acquisition
4 General Program Planning and Administration
Table 7-Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The City has allocated priorities through the citizen participation process, including the release of a
request for proposals.Lack of safe,decent and sanitary affordable housing is the city's greatest need.The
need for affordable housing is greater than the funds available.
AP-38 Project Summary
Project Summary Information
1 Project Name Public Services
Target Area NORTH BEACH AREA
SOUTH BEACH
Goals Supported Public service activities
Needs Addressed Economic support programs
Youth Programs
Senior Services
Public Services(General)
Funding CDBG:$148,729
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Description Delivery of vital public services for low-to moderate-income
households throughout the City of Miami Beach.
Target Date 9/30/2022
Estimate the number and type of Approximately 336 children, youth, elderly and families will
families that will benefit from the benefit from the proposed activities.
proposed activities
Location Description Public services will be provided throughout the city.
Planned Activities • UNIDAD of Miami Beach-Project Link
• Miami Beach PAL-Youth Leaders Academy
• CMB Grocery Assistance Program for Elderly
• CMB Prosperity Initiative
• CMB Emergency Services(rent,mortgage and utility
assistance)
2 Project Name Homebuyer Assistance&Homeowner Rehabilitation
Target Area NORTH BEACH AREA
SOUTH BEACH
Goals Supported Affordable Housing Development
Needs Addressed Affordable Housing
Economic support programs
Funding HOME:$526,784.00
Description Homebuyer down payment assistance and homeowner
rehabilitation.
Target Date 9/30/2021
Estimate the number and type of Approximately 13 households will be assisted.
families that will benefit from the
proposed activities
Location Description Citywide
Planned Activities Homebuyer down-payment assistance and homeowner
rehabilitation.
3 Project Name Acquisition of Real Property
Target Area NORTH BEACH
Goals Supported Affordable Housing Development
Needs Addressed Affordable Housing
Funding CDBG:$644,496
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Description Land acquisition with the planned use for a 12-unit new
construction, permanent supportive housing development
for elderly persons with special needs.
Target Date 9/30/2025
Estimate the number and type of 12 households will benefit from the proposed activities.
families that will benefit from the
proposed activities
Location Description 33141
Planned Activities Land acquisition with the planned use for a 12-unit new
construction, permanent supportive housing development
for elderly persons with special needs.
4 Project Name General Program Planning and Administration
Target Area NORTH BEACH AREA
SOUTH BEACH
Goals Supported Affordable Housing Development
Public service activities
Planning and Administration
Needs Addressed Affordable Housing
Economic support programs
Youth Programs
Senior Services
Public Services(General)
Homeless services
Drainage and resiliency Improvements
Funding CDBG:$198,306
HOME:$61,953
Description General Program Administration and Planning for the CDBG
and HOME program including fair housing services.
Target Date 9/30/2021
Estimate the number and type of Approximately 200 individuals will benefit from housing
families that will benefit from the education workshops to outreach events citywide.
proposed activities
Location Description City of Miami Beach Office of Housing and Community
Services 555-17th St., Miami Beach, FL 33139
Planned Activities Program planning and administration and Fair Housing
activities.
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AP-50 Geographic Distribution—91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration)where assistance will be directed
During Fiscal Year 2020, assistance will be directed in the South Beach area,where there are pockets of
affordable housing buildings and there are elder affordable housing buildings. Public services will be
offered citywide to a low-to moderate-income clientele.
Geographic Distribution
Target Area Percentage of Funds
NORTH BEACH AREA 50
SOUTH BEACH 2
Table 8-Geographic Distribution
Rationale for the priorities for allocating investments geographically
The North Beach and South Beach neighborhoods have the highest concentration of low-and moderate-
income census tracts and persons living in poverty. Therefore, beneficiaries of homebuyer and
homeowner rehab assistance are projected to primarily reside in these areas. Youth services are
concentrated in the South Beach area. Senior Services are provided citywide with most beneficiaries
residing in the North and South Beach areas.
Discussion
The North Beach and South Beach neighborhoods have the highest concentration of low-and moderate-
income census tracts and persons living in poverty. As such, services will primarily be utilized in these
areas.
Page 194 of 1884
Affordable Housing
AP-55 Affordable Housing—91.220(g)
Introduction
The City will address the needs of non-homeless households. HOME fund will be utilized to help low-
income homebuyer's purchase affordable home and assist low-income homeowners maintain their
property. The City will continue the rehabilitation of the Lottie Apartments, Madeleine Village
Apartments and the Neptune Apartments in addition to the recently acquired Coral Apartments,to
improve the living conditions of the building tenants.The City will indirectly support the development of
affordable housing with the acquisition of land with for housing for low-to moderate-income households.
One Year Goals for the Number of Households to be Supported
Homeless 0
Non-Homeless 23
Special-Needs 0
Total 23
Table 9-One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 10
The Production of New Units 0
Rehab of Existing Units 0
Acquisition of Existing Units 13
Total 23
Table 10-One Year Goals for Affordable Housing by Support Type
Discussion
Page 195 of 1884
AP-60 Public Housing— 91.220(h)
Introduction
During the previous year,the Housing Authority of the City of Miami Beach (HACMB) continued to excel
in providing quality housing services to more than 3,700 families annually. HACMB now ranks as one of
the top ten largest housing agencies among Florida Housing Authorities.
Actions planned during the next year to address the needs to public housing
HACMB is undertaking initiatives to address property enhancements, energy efficiency, and resident
activities and ensure resilience within a fast-changing environment.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
HACMB encourages public housing residents to participate in policy, procedure and program
implementation and development through its Resident Advisory Board. HACMB conducts a monthly
Management/Resident meeting to encourage participation by its residents.HACMB distributes a monthly
newsletter to all public housing residents which contains relevant agency news and information on
available community resources. Homeownership is not applicable as Rebecca Towers South is an elderly-
designated rental development. HACMB's Board of Commissioners includes representation bya public
housing resident.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
n/a
Discussion
Page 196 of 1884
AP-65 Homeless and Other Special Needs Activities—91.220(i)
AP-65 Homeless and Other Special Needs Activities—91.220(i)
Introduction
The City of Miami Beach has created a comprehensive homeless strategy that emphasizes personal
accountability,intradepartmental collaboration and innovation that responds to our community's unique
needs and assets.The City works alongside its partners,such as the Miami-Dade County Homeless Trust
and its Continuum of Care providers, to align priorities and funding across the continuum for programs
addressing the needs of Miami Beach residents experiencing or at-risk of homelessness.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City employs a multi-cultural team of 8 staff members(including one program coordinator and seven
[71 outreach workers)to provide services and supports to those homeless in the City as verified by Police
or the City's Homeless Outreach Team (HOT).The HOT team canvasses the City daily seeking homeless
persons in need of shelter.The City works collaboratively with other City departments (including Police,
Fire, Parks & Recreation, Property Management, Public Works and Sanitation) to ensure that people in
need of help are routed to the outreach team as soon as possible.Moreover,the City conducts community
meetings and outreach with businesses, resident groups and community-based organizations to raise
awareness of resources and promote early intervention. Finally, the City works collaboratively with
members of the faith community in street outreach to ensure that culturally competent outreach is
provided to those most vulnerable and potentially resistant to engagement.
Aside from the outreach efforts,the City operates the sole municipal walk-in center serving the homeless
in Miami-Dade County. The walk-in center is open Monday through Friday, 7:30am— 12pm and 1pm —
3:30pm and provides a variety of services in addition to shelter placement including:
• Care coordination(coordinated case management services held Thursdays)
• Employment services(offered Monday through Thursday)
• Identification document replacement(offered daily)
• Relocation services (with validated consent from the receiving party offered Mondays and
Wednesdays)
• Support group meetings for those transitioning from the streets(offered Friday)
• Access Florida services(including LifeLink and Supplemental Nutrition Assistance Program(SNAP)
Page 197 of 1884
benefits offered daily)
• Legal services from the Office of the State Attorney of Miami-Dade County(Wednesdays only)
Addressing the emergency shelter and transitional housing needs of homeless persons
The City's goal has been to end homelessness. To achieve this, the homeless must transition into
permanent housing and not return to the streets to panhandle or engage in illicit activity.The City's fully
funded shelter beds, with an annual cost of$623,123, are available for use by people prepared to end
their homelessness. These beds are located at three different shelters to ensure that the City can offer
placements appropriate to the homeless person seeking help:
• Camillus House for Single Men
• Miami Rescue Mission for Single Men
• The Salvation Army for Single Men,Single Women, Families w/Children
In addition to the beds purchased by the City,the Miami-Dade County Homeless Trust provides the City
with up to an additional 55 beds,when available.
Emergency shelter beds provide a congregate setting,for homeless people transitioning from the street
to alternate, permanent housing.The shelters provide meals, beds and a variety of services to support a
homeless person's successful transition including:
• Case management(providing navigational support to community-based resources and services to
help the person become self-reliant, i.e. counseling,job training, etc.);
• Employment placement assistance (through the City temporary program or CareerSource South
Florida);and
Entitlements application assistance(i.e.Supplemental Nutrition Assistance Program, retirement,veteran
and disability benefits).
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The City utilizes a strengths-based assessment process to ensure that client needs are met in an effective,
culturally-competent, individualized manner so that homeless clients are placed in emergency shelter
with an understanding of the support services that will be needed to transition the client to permanent,
Page 198 of 1884
stable housing.
Through Care Coordination, a client's strengths and optimal, sustainable housing goals dictate the
resources and approach used to secure permanent housing.
The client-informed care plan delineates the immediate action steps the client must take to begin the
journey to independence.Any service needs identified for the client at intake and prior to placement are
addressed via referral to the appropriate provider and are included in the care plan, including the City's
health partners located within the City(i.e.Douglas Gardens Community Mental Health Center and Miami
Beach Community Health Center).The City also works collaboratively with a variety of substance addiction
providers (i.e. Miami Rescue Mission, Better Way of Miami) and provides transportation and referral to
detoxification services(Central Intake).In addition,the outreach team works closely with the Miami Beach
Police Department to serve those homeless clients subject to Baker Act and Marchman Act services.
Furthermore,clients are also screened and referred to all appropriate(and open)housing waitlists during
the initial encounter for placement and/or referral.On occasion,HOT makes direct referrals to permanent
housing.
Additionally, Miami Beach employs the homeless it places in shelter to serve as ambassadors to engage
the homeless that remain on the streets.Through this program piloted in FY 16/17,the homeless are able
to strengthen their engagement skills and transition back into an employment culture while looking for
full-time employment and earning much-needed money to buy interview clothes and personal items.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are:being discharged from publicly funded
institutions and systems of care (such as health care facilities, mental health facilities, foster
care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment,education,or youth needs.
While many cities throughout the country struggle to deal with its burgeoning population of homeless
families,our City has worked to establish a safety net system that provides rent and utility assistance as a
prevention tool to homelessness.Our City stations staff at our feeder pattern schools to enable the early
identification and intervention of families at risk of homelessness and maintains a policy that prioritizes
help to families ensuring that no child lives in our streets.
The City of Miami Beach also makes referrals to Citrus Health Network, Inc. for its Housing Assistance
Network of Dade(HAND)program to administer its Rapid Re-Housing programs and services to individuals
and families who are at risk of homelessness.This program assists individuals and families to quickly regain
stability in permanent housing after experiencing a housing crisis and/or homelessness.
The City's in-house Care Coordination resources ensure that the client's strengths-based assessment
identifies assets that can be harnessed to devise a sustainable, achievable care plan. As needed,
Page 199 of 1884
community-based supports are aligned including Alcoholics Anonymous/Narcotics Anonymous(AA/NA),
7 Habits of Highly Effective People support groups, out-patient mental and physical health services, and
social integration. As part of intake, issues such as debt management and pending court cases are
addressed proactively as a means of building a foundation for future growth and independence. Clients
are provided assessment and supports to ensure that all individual domains (personal, financial, social)
are addressed.As appropriate,family reunification is supported.
Furthermore, individuals and families who meet eligibility have also been referred to the City's First-Time
Homebuyer Program.The City's First-Time Homebuyer Program targets low-income households with up
to$150,000 in down payment assistance to purchase a new home.In 2020,the City assisted one formerly
homeless person to become a homeowner transitioning directly from shelter to her own home.
Discussion
Use this field to provide additional narrative regarding the information provided on this page.
Page 200 of 1884
AP-75 Barriers to affordable housing—91.220(j)
Introduction:
The City's overall goal of providing neighborhoods with affordable, safe and decent housing is long
standing and requires a diverse collaboration with local CHDO's, community partners, foundations and
others with a focus on common objectives and goals. The City acknowledges that there is a housing
affordability crisis that affects low-to moderate-income households in the community.
The barriers that inhibit our ability to complete these goals continue to include:
• Limited funding and the high cost of real estate values in the City as well as the extremely limited
availability of property;
• Limited long-term, community-based residential options with supportive services for those who
need help with daily living activities, housekeeping, self-care, human services and other
assistance;
• Limited community development partners and CHDO's with limited capacity to develop
affordable housing within target areas and defined timeframes; and
• Inability of program recipients to acquire gap funding from additional financial resources for
construction and rehabilitation projects.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The City has developed specific objectives,outlined in the Housing Element of its Comprehensive Plan,to
address the housing needs of low- to moderate-income households. These objectives are aimed at
creating affordable housing opportunities in spite of the barriers.These objectives are further enhanced
by specific assistance strategies that are outlined in the Local Housing Assistance Plan.
Further, the City has relaxed its development regulations for those creating workforce and affordable
housing units. These amended regulations reduce average unit size and parking requirements as
incentives to encourage development in an area with little undeveloped land and premium construction
costs.
In October 2020 the City adopted an ordinance which eliminates the training and technology fee for
affordable and workforce housing projects through the year 2025.This fee is currently 6%of the Building
permit fee and is assessed by the Planning, Public Works, Fire and Building Departments.
In February 2021, the City adopted a policy to prioritize and expedite the review of affordable housing
Page 201 of 1884
permits.
In May 2021, the City adopted an Ordinance modifying Land Development Regulations to waive the
application fee, per square foot fee, and per variance fee for the Design Review Board, Historic
Preservation Board, and the Board of Adjustment for elderly and non-elderly low-and moderate-income
housing(affordable housing)applications.The modifications to Chapter 122 waive applicable concurrency
and mobility fees for affordable housing projects. Under the revised Ordinance,such projects will not be
required to undergo a parks concurrency review and would be exempt from paying mobility fees.
The City has identified Goals, Objectives, and Policies in the 2040 Miami Beach Comprehensive Plan that
call for encouraging the development of affordable housing, including the following:
Guiding Principle 6:Prioritize Workforce Housing—The City shall encourage redevelopment that provides
workforce and affordable housing.
Goal HE 1: Equitable Community—Support vulnerable populations with attainable housing options that
are proximate to transportation services and basic needs to improve economic mobility within the
community.
Objective HE 1.1: Creation and/or preservation of workforce and affordable housing— Have available a
minimum of 6,800 housing units of workforce, affordable low- and moderate-income households and
special needs populations during the period through 2030.
Policy HE 1.1.3: Cooperate with affordable and workforce housing developers'efforts to leverage Miami-
Dade Surtax funds and other financial incentives for the provision of housing affordable to workforce,very
low to moderate-income households,including those with special needs, in Miami Beach.
Discussion:
When compared to other parts of Miami-Dade County or even some municipalities in other counties in
South Florida, Miami Beach enjoys a relatively strong real estate market.This creates and contributes to
the two primary problems affecting availability of affordable housing. This is compounded by the
geography which presents limited vacant land for construction of new units.The cost burden associated
with homeownership opportunities (other than condominiums) makes it almost impossible for low-to
moderate-income households to purchase a home. Furthermore, many of the units, both rental and
condominium,are one-bedroom or efficiencies and cannot accommodate those households that require
multiple bedrooms.
Page 202 of 1884
AP-85 Other Actions—91.220(k)
Introduction:
Actions planned to address obstacles to meeting underserved needs
The City plans to provide funding and technical assistance to its sub-recipients to address the obstacles of
people with underserved needs. Furthermore, the City serves as the lead agency for the Miami Beach
Service Partnership, an integrated service network of human service providers seeking to build agency
capacity and fully leverage available resources to meet the needs of our community's most vulnerable
residents through care coordination and shared resource development.Through this effort,the City has
staff working with each school in the feeder pattern to ensure that families and those living in the
immediate neighborhood have access to help.
Actions planned to foster and maintain affordable housing
Maintaining and increasing decent affordable housing opportunities is a priority objective for the City.The
City currently has programs such as first-time home buyer assistance and multi-family residential
rehabilitation which are funded through CDBG,HOME and/or SHIP funds.
As evidenced by the American Community Survey (ACS) and Comprehensive Housing Affordability
Strategy(CHAS)special tabulation data,the priority need in the City remains affordable rental housing.
The highest priority continues to address the households that have very-low income and are paying more
than 50% of their income on housing costs and/or are living in substandard housing. The secondary
priority is assigned to households at 51% to 80% AMI. The lowest priority will be assigned to those
households with incomes 80%-120%AMI or greater.
Actions planned to reduce lead-based paint hazards
As part of any City administered housing program, the City will ensure that all appropriate lead hazard
disclosures, brochures and testing are done in compliance with Federal regulations for those homes that
were built prior to 1978.
Actions planned to reduce the number of poverty-level families
The City's economy relies on lower paying service-sector and seasonal tourism-oriented jobs. Many of
these jobs are open to people with limited skills and low educational attainment. In response to the
Welfare Reform Act,the City focused its Federal resources to combat poverty and the creation of secure,
well-paying jobs and social safety nets(including childcare and emergency assistance).Implementation of
these anti-poverty efforts remains a cooperative effort between the City,the local business community,
community development agencies, nonprofit organizations,the City's previously designated CHDOs, the
Page 203 of 1884
Housing Authority of the City of Miami Beach,and other service organizations.
A major objective of the City's economic development activities is the stimulation of economic
revitalization and job creation by facilitating business development and expansion,job creation/retention,
encouraging private development through public support, and carrying out housing and neighborhood
revitalization. The development of a convention-quality hotel is an economic development objective
which is an example of business development that provides significant employment opportunities for
persons entering the job market. These economic-driven efforts, paired with our public services and
homeless prevention efforts, are expected to reduce the number of poverty-level families while raising
the overall level of quality of life for our community and its residents.
The purpose of this strategy is to link individuals and families to the programs and services available and
build upon the existing anti-poverty program infrastructure.External factors that impact the economy will
have an impact on the resources and programs available to move individuals towards economic self-
sufficiency as well as available jobs. These factors can also have an impact on affordable housing.
However, even with negative external factors,the overall goals,objectives/policies will remain the same
as programs and activities are adapted to reflect market change. The City will continuously seek out
opportunities that support or improve its anti-poverty strategy and respond to the emerging needs of its
residents.
The City will also fund public services to reduce the number of poverty-level families as these programs
provide Federal and economic support to low-to moderate-income families.
Actions planned to develop institutional structure
While the Office of Housing&Community Services serves as the lead agency,the One-Year Action Plan is
implemented with the assistance of various non-profit social service providers,the Housing Authority of
the City of Miami Beach,and various other community-based entities.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City's overall vision of providing neighborhoods with affordable, safe and decent housing is
longstanding and requires diverse and extensive collaboration with local CHDO's, community partners,
foundations and others with a focus on common objectives and goals.Through the Miami Beach Service
Partnership, the City promotes engagement, dialogue, planning and joint strategies to improve inter-
agency collaboration among human service providers and key community stockholders including
churches, business, schools and law enforcement as a means of improving client outcomes and ensuring
the full leveraging of existing resources. Further, the City incentivizes the collaborative pursuit of
additional resources through grant writing and the promotion of innovative resource sharing among
agencies whose missions closely align and/or serve the same clientele. The City supports these efforts
Page 204 of 1884
through free community trainings and the sponsoring of dialogue events among agency CEOs.
Discussion:
The City plans to address obstacles to meeting underserved needs; to foster and maintain affordable
housing;to reduce lead-based paint hazards;to reduce the number of poverty-level families; to develop
the institutional structure necessary to meet the goals and objectives identified in the Action Plan; and
plans to enhance coordination between public and private sector.
Page 205 of 1884
Program Specific Requirements
AP-90 Program Specific Requirements—91.220(1)(1,2,4)
Introduction:
Community Development Block Grant Program(CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects
Table.The following identifies program income that is available for use that is included in projects to be
carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2.The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3.The amount of surplus funds from urban renewal settlements 0
4.The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5.The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1.The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income.Overall Benefit-A consecutive period
of one,two or three years may be used to determine that a minimum overall benefit
of 70%of CDBG funds is used to benefit persons of low and moderate income.Specify
the years covered that include this Annual Action Plan. 70.00%
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(1)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is as
follows:
n/a
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for
Page 206 of 1884
homebuyer activities as required in 92.254, is as follows:
Under HOME recapture provisions, the City will require the return of unexpended and ineligibly
expended HOME funds.Recaptured funds will be properly noticed via the Action Plan process and will
be approved by the City Commission for reallocation to another eligible activity and to ensure
compliance with expenditure timelines. Noticing and eligibility requirements will be met in
accordance with HOME Program regulations.
Additionally, part of the profit realized from the sale of the HOME-assisted properties shall also be
paid to the City ("Profit Recapture Provision") as follows: If the Premises are sold between the first
and the tenth year,fifty percent (50%) of the profit shall be paid to the City; if the Premises are sold
between the eleventh and fifteenth year,twenty-five percent(25%)of the profit shall be paid to the
City.The profit is defined as the sales price at the time of the sale minus the sales price of the Premises
at the time the homeowner acquired it with the assistance of the HOME funds.
The City will recapture the entire amount of the HOME investment from the homeowner and any
additional profit generated from the sale prior to the affordability period.
3.. A description of the guidelines for resale or recapture that ensures the affordability of units acquired
with HOME funds?See 24 CFR 92.254(a)(4)are as follows:
HOME-assisted properties are intended to remain affordable for the duration of the affordability
period,which is determined by HOME rules and the City at the time of award. In the event of a sale
(voluntary or involuntary) of the housing unit, the amount recaptured cannot exceed the net
proceeds, if any. The net proceeds are the sales price minus superior loan repayment (other than
HOME funds)and any closing costs.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required that
will be used under 24 CFR 92.206(b),are as follows:
n/a
Page 207 of 1884
CITY OF MIAMI BEACH
CITIZEN PARTICIPATION PLAN
Amended
June 23, 2021
Page 208 of 1884
TABLE OF CONTENTS
PROCESS FOR CITIZEN INVOLVEMENT 3
BACKGROUND 3
GENERAL GUIDELINES FOR CITIZEN PARTICIPATION 3
DEVELOPMENT OF THE AFH AND THE PLAN 3
ANTI-DISPLACEMENT 4
PUBLISHING THE PLAN 4
PUBLIC HEARING REQUIREMENTS 4
ACCESS TO COMMUNITY MEETINGS 5
CONSIDERATION OF PUBLIC COMMENTS 5
PROCEDURES FOR HANDLING COMPLAINTS RELATED TO THE PLAN 5
CRITERIA AND PUBLIC COMMENT PERIOD FOR AMENDMENT TO THE PLAN 5
PERFORMANCE REPORTS 6
CRITERIA AND PUBLIC COMMENT PERIOD FOR REVISIONS TO THE AFH 6
AVAILABILITY TO THE PUBLIC 6
ACCESS TO RECORDS 7
TECHNICAL ASSISTANCE 7
EXPEDITED PROCEDURES DURING DISASTER/EMERGENCY EVENTS 7
THE AFFORDABLE HOUSING ADVISORY COMMITTEE(AHAC) 7
PURPOSE AND FUNCTION OF THE COMMITTEE 7
GENERAL REQUIREMENTS FOR MEMBERSHIP ON AHAC 8
MEETINGS 8
ADDITIONAL REQUIREMENTS 9
Page 209 of 1884
PROCESS FOR CITIZEN INVOLVEMENT
BACKGROUND
A requirement of the Consolidated Plan is a Citizen Participation Plan that sets forth the City's policies and
procedures for citizen participation. The purposes of this Citizen Participation Plan are to:
• provide for citizen participation to assure effective citizen involvement, in an advisory role, in the
development of the Consolidated Plan, any substantial amendments to the Consolidated Plan, the
Annual Action Plan, any substantial amendments to the Annual Action Plan, the annual
performance reports, the Assessment of Fair Housing, and any of its revisions prior to their
submittal to HUD; and
• encourage effective citizen participation, with particular emphasis on participation by persons of
low- and moderate-income, who are residents of slum and blighted areas and who live in the
community development target areas, and minority groups, in implementing these federally-funded
programs in accordance with the federal regulations found at 24 CFR Part 91.
The Citizen Participation Plan also sets out the public's role in the planning, implementation, and
assessment of the programs covered by the Consolidated Plan and the One-Year Action Plan (together,
the "Plan") for Federal Funds including: the Community Development Block Grant (CDBG) program, the
HOME Investment Partnerships (HOME) program, any substantial amendments thereto; the performance
reports submitted to HUD, and the Assessment of Fair Housing ("AFH")and any revisions to it.
GENERAL GUIDELINES FOR CITIZEN PARTICIPATION
During the stages of the Plan and the AFH processes including preparation, revisions, substantial
amendments, and performance,the City will take actions to provide for and encourage the participation of
all its residents. This includes low- and moderate-income residents where housing and community
development funds may be spent. Citizen involvement is accomplished by the following methods:
1. Consulting with the Housing Authority of the City of Miami Beach and the local Community Housing
Development Organization(s) (CHDOs) to encourage the participation of residents of public and
assisted housing in the development of the Plan and/or AFH;
2. Communicating with providers of services to special needs or other assisted housing serving lower
income clientele, minorities, non-English speaking persons, and persons with mobility, visual, or
hearing impairments;
3. Communicating with local Community Development Corporations, the Miami Beach Service
Partnership as social service providers, public health agencies and adjoining local governments
concerning the needs of low-and moderate-income residents;
4. Advertising meeting(s)/hearing(s) in newspaper(s)of general circulation, the City's Web site, and the
City's public access television channel(s); and
5. Ensuring that all citizens wishing to submit their view be offered an opportunity.
The Affordable Housing Advocacy Committee (AHAC), an eleven ( 11) member citizen advisory group,
will be actively involved in the formulation of the Plan and will host public meeting(s) and hearing(s) to
obtain citizen input at the initial stages of development of the Plan and the AFH.
DEVELOPMENT OF THE AFH AND THE PLAN
Before the City adopts the Plan, the City will place a notice in the newspaper of general circulation and
Page 210 of 1884 3
on the City's Web site providing salient information including the amount of assistance the City expects to
receive; the range of activities that may be undertaken; and the estimated amount that will benefit low-
and moderate-income persons.
ANTI-DISPLACEMENT
For federally funded activities the City will attempt to avoid any displacement. In the event that the City
undertakes an activity with federal funding that would involve displacement, the City will follow the
procedures identified within the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, as amended.
PUBLISHING THE PLAN
A public notice with a summary of the proposed Plan and/or AFH will be published in a newspaper of
general circulation. The summary will describe the contents and purpose of the Plan or AFH.
Copies of the entire proposed Plan and/or AFH will be available for public review at the following locations:
City of Miami Beach - City Hall 1700 Convention Center Drive Miami Beach, FL 33139
Office of the City Clerk and the Office of Housing and Community Services Division of the City's Office
and Community Services Department("Department").
After HUD acceptance, the Plan and/or AFH, along with any amendments and/or revisions, and the
performance report will be available to the public at the Office of Housing and Community Services Division
("Division") and on the City's Web site - http://www.miamibeachfl.gov.
PUBLIC HEARING REQUIREMENTS
A separate public hearing will be held during the Plan and AFH planning process to allow for citizen
participation before the proposed Plan and/or AFH are (is) published to receive comments on the housing
and community development needs and affirmatively furthering fair housing. This meeting will take place
during the monthly AHAC meeting as per the planning timeline.
Proposed activities, the adoption of the Plan and/or the AFH, as well as any substantial amendments will
be placed on a Commission meeting agenda for approval by the Mayor and City Commission.
Opportunity for public comments are welcome at 8:30 a.m. on Commission meetings in the Commission
Chambers, located on the third floor of the City Hall, and are televised on the City's public access channel.
Public hearings will obtain citizens' views and provide responses to proposals and questions of citizens,
public agencies, and other interested parties.
The Commission Chambers is accessible to accommodate persons with disabilities. Anyone requiring
special accommodations is encouraged to call the Division four business (4) days prior to the scheduled
meeting(s). Non-English speaking residents are encouraged to inform the Division of attendance four (4)
days prior to the scheduled meetings to allow arrangements to be made for an interpreter.
The City may meet public hearing requirements with virtual public hearings if:
a. national/local health authorities recommend social distancing and limiting public gatherings for public
health reasons; and
b. virtual hearings provide reasonable notification and access for citizens in accordance with the grantee's
certifications, timely responses from local officials to all citizen questions and issues, and public access to
all questions and responses.
Page 211 of 1884
4
If virtual hearings are used, real-time responses and accommodation for persons with disabilities and/or
with limited English proficiency will be made available to the greatest extent possible.
NOTICE OF HEARINGS
Notice of public hearings, including time, place and purpose of the meeting will be published at least fifteen
(15) days before the hearing in the non-legal section of a newspaper of general circulation, adding that
information for non-English speakers will be provided upon request by contacting the Division.
ACCESS TO COMMUNITY MEETINGS
At least two public community meetings/hearings will be held annually. Notice of the time, date, location,
and purpose of the meetings is publicized in a newspaper of general circulation and on the City's Web
site. Additional effort is made through direct e-mails to nonprofits, neighborhood groups, and other
organizations to encourage and emphasize the involvement of low- and moderate-income residents.
Meetings will be held in the Division's conference room. Additional locations that satisfy these
requirements may also be used.
All public community meeting sites are accessible to persons with mobility impairments. Anyone requiring
special accommodations is encouraged to call the Division four (4) business days prior to the meetings.
Residents who do not speak English are encouraged to inform the Division of attendance four (4) days
prior to the scheduled meetings to allow arrangements to be made for an interpreter.
CONSIDERATION OF PUBLIC COMMENTS
The City will receive comments or views regarding the proposed Plan and/or AFH, amendments and/or
revisions for a period of at least thirty (30) days prior to its submission to HUD. Citizens, representatives
of organizations, or representatives of units of local government, can present their comments either in
writing to the Division or orally at public or community meetings.A summary of the public comments and/or
views received will be attached to the Plan and/or AFH, amendments and/or revisions. The City's response
to the comments or views shall also be included.
PROCEDURES FOR HANDLING COMPLAINTS RELATED TO THE PLAN
Any citizen may file a written comment or complaint concerning the Plan, its Amendments, the AFH, its
revisions, and the annual performance report with the Office of Housing and Community Development
Division, 1700 Convention Center Drive, Miami Beach, FL 33139. All complaints must include the name
and address of the person(s) filing the complaint; a description of the act or acts considered to be in
violation; and other available pertinent information which will assist in the review and resolution of the
complaint. Such complaints should be filed within thirty (30) days of the alleged violation. The Division will
respond, in writing, to all written citizen complaints within fifteen (15)working days, where practicable.
CRITERIA AND PUBLIC COMMENT PERIOD FOR AMENDMENT TO THE PLAN
The City will amend the Plan whenever one of the following occurs:
1. A change in allocation priorities or a change in the method of distributing funds;
2. Funding an activity using funds from any program covered by the Plan (including program income)
not previously described in the One Year Action Plan; or
3. A change in the purpose, scope, location or beneficiaries of an activity.
The public will be informed of an amendment that does not rise to the level of a substantial amendment
by notice posted on the City's Web site. The notice will contain a description of the change which will be
concurrently submitted to HUD.
Page 212 of 1884
5
If changes in the City's Plan constitute a substantial amendment, citizens will be given reasonable notice
of the proposed amendment and be provided a thirty (30) day comment period. A "Substantial
Amendment"will be triggered by:
• The minimum change in the cost of an activity is $100,000 or more;
• funding an activity not previously described in the Consolidated Plan or Action Plan; or
a change in the description of an existing activity which results in a substantial alteration of the
purpose, scope, location, or beneficiaries of an eligible activity. A substantial alteration is
understood to affect 50% or more of the activity as proposed.
Amendments to the Plan that do not meet any of these criteria shall be deemed non-substantial and may be
approved by the Department.
A public notice of the proposed substantial amendment will be published in a newspaper of general
circulation and a public hearing will be held. The City will consider any comments or views received in
writing, or orally at public hearing, in preparing the substantial amendment. A summary of the comments
and the City's response shall be attached to the substantial amendment.
PERFORMANCE REPORTS
The City will receive comments on performance reports for a period of at least fifteen (15) days before it
is submitted to HUD. Its availability will be noticed via a newspaper of general circulation, the City's Web
site, its e-magazines and various social media.A summary of the views and comments received in writing
or orally at the public hearing will be attached to the performance report with the City's response.
CRITERIA AND PUBLIC COMMENT PERIOD FOR REVISIONS TO THE AFH
The City will review its AFH whenever there is a "material change"that substantially alters the information upon
which the AFH is based so that the analysis, fair housing contributing factors, or priorities and goals do not
reflect the current situation. Samples of these material changes could be:
• a disaster as declared by the President
• major demographic changes and/or
• by request of HUD, based upon a significant change detected by HUD
Significant revisions to the AFH shall be made available to the citizens for a thirty (30) day comment period
before the AFH is submitted to HUD for review.
AVAILABILITY TO THE PUBLIC
The following documents will be available to the public from 8:30 a.m.to 5:00 p.m., Monday through Friday
(except for City holidays) at the Office of Housing and Community Services Division.
1. The Citizen Participation Plan;
2. The Consolidated Plan and Annual Plans;
3. Substantial Amendments
4. The Annual Performance Reports; and
5. The Assessment of Fair Housing and any revisions.
These documents will be available in a form accessible to persons with disabilities upon request
by contacting the Division either in person or by phone.
Page 213 of 1884
6
ACCESS TO RECORDS
The City will provide citizens, public agencies, and other interested parties with reasonable and timely
access to the documents stated above relating to the Plan, and the use of assistance under the programs
covered by the Plan for the preceding five years, as well as related to the AFH and its revisions.
TECHNICAL ASSISTANCE
The City shall provide technical assistance to groups representative of persons of low- and moderate-
income that request assistance in developing proposals for funding assistance under the Plan or
commenting on the AFH. Technical assistance provided may include, but not limited to:
1. information related to housing and community development;
2. responding to citizen's inquiries regarding the Plan and the programs it covers;
3. making referrals to other local, state and federal agencies,when necessary;
4. responding to requests for assistance in developing proposals for funding; and
5. information related to the AFH including analysis and fair housing contributing factors.
EXPEDITED PROCEDURES DURING DISASTER/EMERGENCY EVENTS
It may be necessary to expedite substantial amendments to the Consolidated Plan in the event of a
declared disaster or emergency. There are three types of disasters/emergency events that may
necessitate an expedited substantial amendment including (1)Man-Made-disasters, (2) Natural disasters,
and (3)Terrorism.
These expedited substantial amendments may includefunding new activities and/or the reprogramming of
funds including canceling activities to meet needs resulting from a declared disaster or emergency.
Therefore, the City may utilize CDBG and HOME funds to meet these needs with a 5-day public comment
period instead of a 30-day public comment period,which is otherwise required for substantial amendments.
For CDBG-CV, CDBG and HOME funds used to prevent,prepare for, and respond to coronavirus(COVID-
19), the City may provide a 5-day notice/comment period for a substantial amendment beginning April 9,
2020 as allowed under HUD waiver. This includes any new activities proposed. A public hearing is not
required but documentation relative to substantial amendment activity planning applies.
THE AFFORDABLE HOUSING ADVISORY COMMITTEE(AHAC)
PURPOSE AND FUNCTION OF THE COMMITTEE
The Affordable Housing Advisory Committee("AHAC"or the"Committee")shall serve as an advisory body
to the Division staff and City Commission on housing and community development issues, representing
all residents of Miami Beach especially those directly affected by the Plan. The role of the AHAC is to
provide input regarding all phases of the housing and community development programs, and effectuate
and encourage citizen participation from all individuals, especially low- and moderate- income persons
and residents of Community Development target areas.
The advisory services of the AHAC include, but are not limited to, review of the Plan and any RFP
documents, and provide comments thereto. However, the Committee or its officers will have no powers to
make administrative decisions or direct staff actions. The Committee shall facilitate community
involvement regarding housing and non-housing community development activities and shall serve as a
forum to hear citizen concerns, priorities, views and proposals. The Department Director or his/her
designee shall provide technical assistance to the Committee and shall be the liaison between the
Committee and the City Administration.
Page 214 of 1884
7
GENERAL REQUIREMENTS FOR MEMBERSHIP ON AHAC
Composition
The composition of the AHAC shall comply with ordinance 2020-4355,Agencies, Boards and Committees,
as the same may be amended from time to time. The Committee shall be composed of eleven ( 11)
appointed members. One member of the committee shall be the mayor or a member of the City
Commission, appointed at-large by a majority vote of the mayor and city commission. The remaining ten (
10) members shall be appointed at-large by a majority vote of the Mayor and City Commission and meet
the criteria as outlined in Florida State Statute 420.9076.
The eleven ( 11)members shall be appointed to represent city-wide concerns, and should be selected on the
basis of their ability to provide expertise in areas of relevance to housing and community development programs
(e.g. planning, law, real estate, social work, housing, homelessness, etc.). In making their appointments, the
City Commission takes into consideration the need for representation of low- and moderate-income persons,
minority citizens, and residents of slum and blighted areas.
Pursuant to Section 2.25 of the City Code (Prohibiting Service on City Boards by Certain Persons or
Employees), no employee or independent contractor employed by the Department, the Office of the City
Manager or the Office of the Mayor and City Commission, or their respective spouse, parent, child, brother or
sister may be appointed or elected to serve on the AHAC.
Conflict of Interest
AHAC members must comply with all federal regulations, specifically those listed under 24 CFR 570.611
for the CDBG Program, 24 CFR 92.356 for the HOME Program; Chapter 112, Florida Statutes; Section 2-
11.1 of the Code of Miami-Dade County;and Chapter 2,Article VIII of the Code of the City of Miami Beach,
which addresses conflicts of interest, as same may be amended from time to time; and any other laws,
regulations or ordinances affecting conflicts of interest.All City of Miami Beach, State of Florida and/or HUD
legal opinions concerning AHAC conflicts of interest will be followed.
AHAC members may raise any concerns with respect to any potential conflict of interest matter to the
Department Director or to the City's Office of the City Attorney.
Vacancies
Consistent with the Section entitled"Composition"above and ordinance 2020-4355, vacancies which may
occur on the Committee, shall be filled by City Commission appointment. The City Manager will give
advance notice to the City Commission by notification in the agenda of any vacancies on the AHAC.
Term of Appointment
The term of appointment shall be two years from January 1st through December 31st. Appointments for
the two-year term will be made by the City Commission in January with vacancies filled as soon as possible
in order to maintain continuity.
MEETINGS
Compliance with Sunshine Law Requirements
All AHAC meetings will comply with Florida Statutes Section 286.011 (the "Sunshine Law"), as follows:
(1) meetings of public boards or commissions must be open to the public;
(2) reasonable notice of such meetings must haa0ffi'0 X884
8
(3) minutes of the meeting must be taken and promptly recorded.
The Sunshine Law applies to any gathering of, or communication between, two or more members of the
AHAC to discuss some matter which will foreseeably come before the AHAC for action.
Meeting Notices and Scheduling
The Committee Liaison, with input from the AHAC Chairperson, will set the time and place of meetings.
Regular and special purpose meetings may be held at the City of Miami Beach City Hall, located at 1700
Convention Center Drive,which is a facility located in a designated community development(low/moderate
income)target area, and is accessible to the handicapped. Members of the community are encouraged to
attend AHAC's meetings. Regular meeting notices shall be provided in advance. In the case of a special
meeting, a notice will be made as early as possible in advance of such meeting, by personal
communication and public notice.The Division will make every effort to provide appropriate assistance with
the mailing of meeting summaries, agendas and notices.
Regular Meetings
The AHAC will hold public meetings to discuss and provide recommendations on the proposed use of
funds and give citizens the opportunity to (i) express needs and comments and (ii) submit proposals for
consideration. Committee meetings will be held monthly, or as needed, and will be coordinated with the
schedule for the preparation of funding recommendations for all HUD program components of the Plan. A
tentative schedule of the community development process for the City of Miami Beach will be made
available by the Administration at the earliest possible meeting of each calendar year.
Special Meetings
In order to ensure representation from individuals residing in affected community development target
areas, the Administration, in conjunction,with AHAC, may hold neighborhood meetings/hearings to obtain
input directly from those affected. AHAC attendance is not mandatory at these special meetings.
Annual CDBG and HOME Planning Phase Meetings
The City Administration will determine the annual costs necessary to administer the CDBG and HOME Program.
The Administration will also determine the annual funding necessary to meet the required housing and
community development needs and goals in accordance with the criteria established by HUD. These funds
must comply with the Plan. AHAC will support no less than the minimum funding necessary to achieve these
goals. The AHAC will then be asked to review the written Request for Proposals from all organizations, in order
to recommend funding levels for eligible CDBG and HOME activities. Annual funding decisions are determined
each year and are promulgated in a One-Year Action Plan, in accordance with the Consolidated Plan.
Citizens will be apprised of any items as specified in the National Affordable Housing Act of 1990, Public
Law 101-625, the Housing and Community Development Act of 1974 as amended, and applicable
regulations for the above.
ADDITIONAL REQUIREMENTS
City of Miami Beach Ordinance No.2020-4355 which is attached to this Citizen Participation Plan and the
handbook provided to AHAC members, establishes additional requirements governing the operation of
the AHAC including: provisions on positions within the AHAC, minimal requirements for a quorum and
voting, and absences and removal, among others. The Handbook is available, upon request, at the
Division.
Page 216 of 1884
9
SUNDAY MAY 23 2021 I I NEIGHBORS I 15NE
Meeting Notices CITY OF MIAMI BEACH
May 31 -June 4,2021 NOTICE OF A THIRTY(30)DAY PUBLIC COMMENT PERIOD
Monday,May 31 FOR DRAFT FY 2021/22 ANNUAL ACTION PLAN
Memorial Day-Holiday City Hall Closed AND AMENDMENT TO THE CITIZEN PARTICIPATION PLAN
Observed COMMENT put=To obtain input and comments from citizens regarding the draft 2021 Annual Action Plan
Tuesday,June 1 (Plan)for federal funds and amendment to the Citizen Participation Plan during a thirtyday comment period
9:00 em. Design Review Board' fgft '//mlemibeachWaov.mom.usn/82273941924 that begins on May 24,2021 and ends on June 23,2021.The Annual Action Plan outlines the use of federal
Hybrid Meeting 1.301.715.8592 or 1.888.476.4499 funds received by the City of Miami Beach from the U.S.Department of Housing and Urban Development
Access ID 822739419241 (HUD).Citizens are encouraged to review the draft Plan,which include funding recommendations for the
City Han Commission Chamber Community Development Block Grant(CDBG)and Home investment Partnerships(HOME)Program.
1700 Corwention Center Drive,3"Floor Below Is a summary of the draft Plan.The complete draft Action Plan end draft Citizen Participation Plan will
5:30 p.m. Miami Beach Commission for Irma://us02webzoom.usr/8t650885814Towd-Vn- be available at yAwkiniarnibeachflgov.Written comments may be mailed to the Cityof Miami Beach Office of
Women J.92 436.2866 r L888)IV 5.4499 09 Housing and Community Services,1700 Convention Center Drive,Miami Beach,FL 33139 or via e-mail to:
Zoom Meeting 1.929.438.2866 w 1.888.476.4499
Access ID 816508858141 edstinacabrera@mlamibeachfl.gov.
Psescode 5283571 0080 2021 Fending
Wednesday,June 2
9:00 a.m. South Pointe Elementary School fons://miemibeechtlboyzoom.us/i/69256413176 Limon Mod
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PTSA 1.846.876.9923 or 1.301.715.8692 limeh agM Toe!Nadine
Zoom Meeting Access ID 892564131760 BsIMd111p
10:00 a.m. Other Post-Employment 1.786.638.1480 U_ Grtt : '' i .. - :..z--: . tee, -
Benefits Trust Committee Access ID 205292179/ - , yF_ -
Microsoft Team Meeting t3D`,' _ - .r.l cls00
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7:00 p.m. South Pointe Elementary School Miss•J/miemibeachftoortwro n.us/i18975e413176
PTSA 1.846.876.9923 or 1.301.715.8592Academy 40 63=0.00
Zoom Meeting Aceess ID 992564131781
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Thursday,June 3
10:00 a.m. Special Master Hearings Imes•//mlamibeachfl-aov.zoom.us/i/84288007007 CMS Prosperity Initiative 40 62072900
Zoom Meeting 1.929.205.8099 or 1.888.475.4499
Access ID 842660070071Emergency ,i I $40,0oo.00
4:00 p.m. Youth Commission/What ifttnr.//miamibeachfkioviroom.us/i/B1341429108Q ,� p y
We've Learned 1.301.716.6692 or 1.668.476.4499leetMtik
Zoom Meeting Access ID 864142910801
Housing Authority at the City at Miami Beath-Land Acquisition 12 ns
690 p.m. Hispanic Affairs Committee 1.786.636.1480
Microsoft Teem Meeting Access ID 14132163/ e
Friday,June4 990 a.m. Board of Adiueanemhtfttlf/miamibeachfkicri2oom.us/i/82869615309 _ -; r, 1:` ` - .,, — ,. •� _
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Hybrid Meeting 1.301.716.8592 or 1.877.853.5257
Access ID 828698153098 HOME 2021 Funding
City Hell Commission Chamber
1700 Convention Center Drive.3.Floor Y�rWProled
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For Any And/Or All Of The Above Meetings,One Or Mon Mfld
Members Of The Miami Beach City Commission, !l/ ltdss
And Or City Board/Commlttoe Members May Be In Attendance And Participate In Discussions. - _ NR -
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The City''Av&Munet Auricled 7Mthi mri.e Are Snb itbdTo Th.Ove rtmenrOPMeledngAnd Co team, m,Br8:38Am.. -•e! ..` ..y �c 4 > s*.� f� ?�'-2_1.---,,,,
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One(0 Business((major To TheMeednd Adams Submittal OM Pfarerrbd011 WiVAll air The Communkehons Department Th Men INFINIIIII3010 For further informffion,Weld the City of Mini Basch Office of Rousing and Commundy&MOM at
For 1M r[m oI7TrApprm dooS AEaupnent. rg The iefr Mrate.Submitted We eResort
bowl AtCmnmemiaowa•Afiom Eooil cid The 305-673.7260.nusuant to Pa Stat 286.015,the City hereby advises the public that Ba person derides to appeal any
body 0177m Embl Mob bobby A Notation fisting The Name Or Gra.Contact Resort QMMu Te pMnoNunbei FmegAddro,a
Dmvpeivvuide orb.Rumored.AmAreds lam Tidom Wei AT The Agonde hem Number Phew Reference Auda/Yrsue7 derision made by the Board,Agency or Commission,wave respect to any mater considered al its meeting or hearing,he
remade b The Dina&bobUm.A...Ama%Fomam F«P/eoo.i.S.....ron Am Pot.Ppt.tha.ry>z Al....NT,n:vin:Ard WI need a record of the proceedings,and that for such purpose,affected person may need to ensure that a eerbatrn record
Arco.(Noor The.Poyts The Preferred Fanner Far Pls eporrePresenenese) of the proceedings is made,which record Includes the testimony and evidence upon which the appeal ts based This notice
CltyHall Is Loaned At 1700 Cowerdon Cone Drive:AtlTbe worry Beach Convention Center Is Located At 1901 Convention Cana does not Consents consent by the Qty for the ininencee oradmenon or otherwise nedmissnbfe orh7Elgtent evidence
Orin.. Aretie May BD Opened Andt Sign wd.And Under such drw.scenes, tidal. lLaigalr4 win Not Be Prpdd.eons
Wrt DisebA s..A d In Albneb roam o e n LTa It�ee Inteynete(nIrt y Notime sea In A IMdneeen or d P!oo For I'.r.Cna nor does t authorize challenges
or appeals trot OtlerwtssB agoacdby(aw.'
30 Ovativaw d Selo 1 F r English.
That Optic
esw My Davrtwd 0Or a My CJMSpauasd pitioi Call
306.804.2089 And Select T For Enpeeh.TMn Opnim a:TN Una May 0.11 Yw 711( fbW SsMwl.A Meeare Not r�.m.d In accordance with the Americans with OisabitreesAct of 1990,persons needing spedalaccommodaton to obtain materials
City
NrAty dawn(tretAd Md De4rmle To Bt M •-ry Mee6n9 Nf l.e Pubs On T'......... lhnousmwt in an accessdbfe format to provide comment thou&contact the CityCler*'s Office at 305873-7411 for assistance;if hearing
PeaCita Hone AndWWBn 286.01eona Set.The , •.., .., , ....,.. ..,.
Madey To Board,2gency,8.Ra.miss Tn City H ... .o .M .. ' . ' •--• o�•n tion
Meda 99yyeco Board,a Agency,di Commission Th With Such Pt To se,Me nn rhe May d At En Meeting A Hearing.lieRe• see vim impaired,call the Florida Relay Service number 800455.8771(7D01 or 800955-8770(voice)for assistance.
Need ARgmN a e, Proceedings.Record.And es For such Purpose.He Or She M Need To Ensure That A Verbatim second Of The
Proceedings Is Mede,vulgar mead Includes The Testimony And Evidence Upon Mich The Appeal ia To Be Based. gam obtrnerinnrmaridn en espahfe/,par favor COn1ddB a Q15b'rW Cabrera a!305873.7260.
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