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Resolution 2022-32334 RESOLUTION NO: 2022-32334 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ADOPTING THE FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, NORTH BEACH CRA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2023. WHEREAS, the City Manager's total proposed Fiscal Year (FY) 2023 operating budget, net of transfers and Internal Service Funds, is $733,114,000 including the General, General Obligation (G.O.) Debt Service, RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, and Special Revenue Funds, as reflected in the attached Composite Exhibit"A"; and WHEREAS, the proposed General Fund operating budget totals $382,618,000; and WHEREAS, the proposed budgets for the G.O. Debt Service, RDA Ad Valorem Taxes, and North Beach CRA Ad Valorem Taxes are $10,437,000, $30,173,000, and $577,000, respectively; and WHEREAS, the proposed budgets for the Enterprise Funds total $245,953,000; and WHEREAS, the proposed budgets for the Special Revenue Funds total $140,008,000; and WHEREAS, the proposed budgets for the Internal Service Funds, which are wholly supported by transfers from the General Fund, Enterprise Funds, the Redevelopment Districts, and Special Revenue Funds, total $122,429,000; and WHEREAS, in order to utilize prior year fund balance/reserves to fund recurring costs for the Building and Sanitation Funds in accordance with the budgets proposed for FY 2023, the Mayor and City Commission would need to waive the City's established policy of not utilizing one- time, non-recurring revenue to fund recurring personnel, operating, and maintenance costs; and WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures to be utilized for the appropriation and expenditures of the Police Confiscated Trust Fund; and WHEREAS, the proceeds and interest earned from the Police Confiscated Trust Fund are authorized to be used for crime prevention, safe neighborhoods, drug abuse education and prevention programs, or for other law enforcement purposes; and WHEREAS, the Chief of Police is authorized to expend these funds following a request to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by the City of Miami Beach Commission; and WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification (attached as Exhibit "B") which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies; and WHEREAS, the Police Confiscation Trust Fund budgets for FY 2023 in the amount of $156,000 shall be funded from State Confiscation Funds in the amount of $66,000 and Federal Treasury and Justice Confiscation Funds in the amount of$90,000, as reflected in the attached Exhibit "B"; and WHEREAS, funds in the amount of$156,000 are available in the Police Confiscated Trust Funds; and WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for criminal proceedings for expenditures for Criminal Justice Education degree programs and training courses for officers and support personnel of the Miami Beach Police Department pursuant to Section 938.15 of the Florida Statutes; and WHEREAS, the Police Training and School Resources Fund is currently funded with the assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section 938.15 of the Florida Statutes, in the amount of$67,000, as reflected in the attached Exhibit "C"; and WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification (attached as Exhibit "C") which states that this request complies with the provisions of Sections 938.15 and 943.25 of the Florida Statutes and the guidelines established by the Division of Criminal Justice Standards and Training; and WHEREAS, the City of Miami Beach Police Department intends to utilize the $67,000 for those purposes as authorized pursuant to Section 938.15 of the Florida for education degree programs and training courses for officers and support personnel of the Miami Beach Police Department; and WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for unclaimed evidence which is in the custody of the Miami Beach Police Department and permanently vests in the Miami Beach Police Department sixty (60) days after the conclusion of the criminal proceeding; and WHEREAS, $15,000 has been in the custody of the Miami Beach Police Department Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the Florida Statutes; and WHEREAS, said funds have vested permanently in the Miami Beach Police Department, and have now been placed in the Police Unclaimed Property Account, as provided by Resolution No. 90-19931, adopted on March 7, 1990; and WHEREAS, the Miami Beach Police Department seeks to procure those items identified in the attached Exhibit"D" with funds in the Unclaimed Property Account Fund; and WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor and City Commission on March 5, 1997; and WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment, and benefit of the residents of, and visitors to, the City of Miami Beach; and WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on June 3, 1998, identifying the following program areas for the CAC: cultural arts grants, marketing, facilities, advocacy and planning, and revenue development; and WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year shall be adopted by the Mayor and City Commission; and WHEREAS, accordingly, the CAC recommends a $1,750,000 budget allocation for FY 2023 to continue implementation of its programs; and WHEREAS, from January 17, 2022 through June 2, 2022, the Cultural Affairs staff and the CAC conducted its application and review process for its FY 2023 Cultural Arts Grant Programs; and WHEREAS, grants panelists, comprised of the CAC members, yielded 51 viable applications; and WHEREAS, the CAC, at its regular meeting on July 7, 2022, reviewed the grant panelists' recommendations and unanimously supported the recommended Cultural Arts awards totaling $821,642 for FY 2023, as more specifically identified in the "Recommended FY 2023 Funding" column in Exhibit"E," attached hereto; and WHEREAS, the City Manager has reviewed the recommended Cultural Arts awards and concurs with same; and WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was created pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-254 of the , Code of the City of Miami Beach; and WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year shall be presented to the Mayor and Commission; and WHEREAS, the MBVCA has recommended approval of the proposed work plan and budget for FY 2023, in the amount of$3,833,000, to continue implementation of its programs as shown in Exhibit"F." NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of Miami Beach, Florida hereby adopt the final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2023 as shown in Composite Exhibit "A" (Total Revenues and Expenditures by Fund and Department), Exhibit"B" (Confiscated Trust Funds), Exhibit "C" (Police Training & School Resources Fund), Exhibit "D" (Police Unclaimed Property Account), Exhibit"E" (Cultural Arts Council Grants), and Exhibit"F" (MBVCA), and waive the City's policy of not utilizing one-time, non-recurring revenue to fund recurring personnel, operating, and maintenance costs in the Building and Sanitation Funds budgets for FY 2023. PASSED AND ADOPTED this 28th day of September, 2022. ATTEST: Dan Gelber, Mayor Rafael Pl. nado, City Clerk APPROVED AS TO FORM AND LANGUAGE AND FOR EXEC TION SEP 2 9 2022 2,0(ZuZZ gORN GRATED) fAity Attorney Date COMPOSITE EXHIBIT A TOTAL REVENUE SUMMARY BY FUND AND MAJOR CATEGORY Fiscal Year 2023 G.O.DEBT NORTH SPECIAL INTERNAL FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE GENERAL OPERATING REVENUES Ad Valorem Taxes $ 220,605,000 Ad Valorem.Capital Renewal&Repl. 1,944,000 Ad Valorem-Poy.As.You-Capital 3,974,000 Ad Valorem-Normandy Shores 282,000 Other Taxes 25,010,000 Licenses and Permits 18,040,000 Intergovernmental 14,175,000 Charges for Services 14,489,000 Fines&Forfeits 1,264,000 Interest Earnings 5,577,000 Rents&Leases 6,967,000 Miscellaneous 15,566,000 Resort Tax Contribution 39,227,000 Other Non-Operating Revenue 13,905,000 Use of General Fund Reserves/Prior Year Surplus 1,593,000 FUND TOTAL $ 382,618,000 $ 382,618,000 G.O.DEBT SERVICE FUND Ad Valorem Taxes 10,437,000 FUND TOTAL $ 10,437,000 $ 10,437,000 RDA FUND-CITY TIF Only AD VALOREM TAXES Property Taxes-RDA City Center(net) 30,173,000 FUND TOTAL $ 30,173,000 $ 30,173,000 NORTH BEACH CRA FUND-CITY TIF Only AD VALOREM TAXES Property Taxes North Beach CRA lnet) 577,000 FUND TOTAL , $ 577,000 $ 577,000 ENTERPRISE FUNDS Building 17,993,000 Convention Center 29,407,000 Parking 46,617,000 Sanitation 23,860,000 Sewer Operations 57,396,000 Storm Water Operations 34,103,000 Water Operotions 36,577,000 FUND TOTAL $ 245,953,000 $ 245,953,000 INTERNAL SERVICE FUNDS Central Services 1,044,000 Fleet Management 17,761,000 Information Technology 19,821,000 Medical&Dental Insurance 46,159,000 Office of Inspector General 1,726,000 Property Management 12,072,000 Risk Management 23,846,000 FUND TOTAL $ 122,429,000 SPECIAL REVENUE FUNDS Education Compact 90,000 Resort Tax 110,449,000 Tourism&Hospitality Scholarships 81,000 Cultural Arts Council 1,750,000 Sustainabiliy 935,000 Waste Haulers 109,000 Normandy Shores 282,000 Biscayne Point 222,000 Allison Island 236,000 Biscayne Beach 234,000 5th&Alton Garage 844,000 7th St.Garage 3,210,000 Transportation 11,098,000 Tree Preservation 250,000 Commemorative Tree Trust Fund 4,000 People's Transportation Plan 4,227,000 Police Confiscations-Federal 90,000 Police Confiscations-State 66,000 Police Crash Report Soles 116,000 Police Unclaimed Property 15,000 Police Training 67,000 Red Light Camera 1,216,000 Residential Housing 842,000 E-91 I 767,000 Information&Technology Tech 300,000 Art in Public Places 172,000 Beach Renaurishment 1,500,000 Beachfronl Concession Initiatives 44,000 Resiliency Fund 666,000 Sustainabiliy and Resiliency Fund 100,000 Biscayne Bay Protection Trust Fund 6,000 Adopt-A-Bench 20,000 FUND TOTAL $ 140,008,000 $ 140,008,000 TOTAL ALL FUNDS $ 382,618,000 $ 10A37,000 $ 30,173,000 $ 577,000 $ 245,953,000 $ 140,008,000 $ 809,766,000 $ 122,429,000 Less Transfers 176,652,000) GRAND TOTAL-ALL FUNDS $ 733,114,000 COMPOSITE EXHIBIT A TOTAL EXPENDITURES BY FUND AND DEPARTMENT Fiscal Year 2023 G.O.DEBT NORTH SPECIAL INTERNAL FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE MAYOR&COMMISSION $ 2,809,000 MAYOR&COMMISSION $ 2,809,000 ADMINISTRATIVE SUPPORT SERVICES S 32,012,000 CITY ATTORNEY 7,010,000 CITY CLERK 1,914,000 • Central Services 1,044,000 CITY MANAGER 4,290,000 INSPECTOR GENERAL 1,726,000 FINANCE 7,768,000 HUMAN RESOURCES/LABOR RELATIONS 3,124,000 Risk Management 23,846,000 Medical&Dental 46,159,000 INFORMATION TECHNOLOGY 19,821,000 • IT Tech 300,000 MARKETING&COMMUNICATIONS 2,913,000 OFFICE OF MANAGEMENT AND BUDGET 1,678,000 PROCUREMENT 3,015,000 • ECONOMIC DEV.&CULTURAL ARTS $ 191,462,000 BUILDING 17,993,000 CODE COMPLIANCE 6,872,000 ECONOMIC DEVELOPMENT 2,571,000 ENVIRONMENT&SUSTAINABILITY 2,139,000 Tree Preservation 250,000 Commemorative Tree Trust Fund 4,000 Sustainability 935,000 Beach Renourishment 1,500,000 Beachhont Concession Initiatives 44,000 Sustainability and Resiliency Fund 100,000 Biscayne Boy Protection Trust Fund 6,000 Resiliency Fund 666,000 HOUSING&COMM.SERVICES 4,291,000 Residential Housing 842,000 ORG DEV&PERFORMANCE INITIATIVES 1,944,000 Education Compact 90,000 PLANNING 5,790,000 TOURISM&CULTURAL DEV. 3,566,000 Convention Center 29,407,000 Resort Tax 110,449,000 Tourism&Hospitality Scholarships 81,000 Art in Public Places 172,000 Cultural Arts Council 1,750,000 OPERATIONS $ 287,655,000 CAPITAL IMPROVEMENT PROJECTS 5,838,000 FACILITIES AND FLEET MANAGEMENT Property Management 3,698,000 12,072,000 Fleet Management 17,761,000 Normandy Shores 282,000 Biscayne Point 222,000 Allison Island 236,000 Biscayne Beach 234,000 PARKING 46,617,000 5th&Alton Garage 844,000 7th Street Garage 3,210,000 PARKS&RECREATION 42,998,000 Adopt-A-Bench 20,000 PUBLIC WORKS 16,086,000 Sanitation 23,860,000 Sewer 57,396,000 Storer Water 34,103,000 Water 36,577,000 Waste Haulers 109,000 TRANSPORTATION 11,098,000 People's Transportation Plan 4,227,000 COMPOSITE EXHIBIT A TOTAL EXPENDITURES BY FUND AND DEPARTMENT Fiscal Year 2023 G.O.DEBT NORTH SPECIAL INTERNAL FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE PUBUC SAFETY $ 232,752,000 FIRE 100,220,000 E-91 1 767,000 POLICE 130,195,000 Police Confiscations-Federal 90,000 Police Confiscations-State 66,000 Police Unclaimed Property 15,000 Police Training • 67,000 Police Crash Report Sales 116,000 Red Light Camera 1,216,000 CITYWIDE ACCOUNTS $ 21,889,000 CITYWIDE ACCTS 8,378,000 CITYWIDE ACCTS-Normandy Shores 282,000 CITYWIDE ACCTS-Operating Contingency 7,011,000 CITYWIDE ACCTS-Transfers Info&Comm Technology Fund 300,000 Pay-As-You-Go Capitol 3,974,000 Capital Renewal&Replacement 1,944,000 G.O.DEBT SERVICE $ 10,437,000 G.O.DEBT SERVICE 10,437,000 RDA-City TIF Transfer only $ 30,173,000 CITY CENTER RDA 30,173,000 NORTH BEACH CRA-City TIF Transfer only $ 577,000 NORTH BEACH CRA 577,000 TOTAL•AU.FUNDS $ 382,618,000 $ 10,437,000 $ 30,173,000 $ 577,000 $ 245,953,000 $ 140,008,000 $ 809,766,000 $ 122,429,000 Less Transfers (76,652,000) GRAND TOTAL-ALL FUNDS '$ 733,114,000 FY 2023 APPROPRIATION BY FUND TYPE $450,000,000 • $400,000,000 $350,000,000 • $300,000,000 $250,000,000 $200,000,000 • $150,000,000 $100,000,000 $50,000,000 $0 TOTAL-ALL FUNDS •General Fund •Debt Service ■ RDA •North Beach CRA = Enterprise Funds m Special Revenues •Internal Svcs Funds EXHIBIT B CERTIFICATION I, Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the aforementioned proposed request for expenditures from the City of Miami Beach Police Confiscation Trust Fund, for the FY 2022/23 fiscal year providing Funds for expenditures, complies with the provisions of Section 932.7055(4) (a), Florida Statutes, and the Guide to Equitable Sharing of Federally Forfeited Property for Law Enforcement Agencies. Richard Clements Chief of Police Miami Beach Police Department Avt e 4sor 1� 2oa�— Date EXHIBIT B Miami Beach Police Department Confiscations - Federal & State Funds FY 2023 Proposed Budget Federal Funds: FY 2023 Proposed Budget Bulletproof vest partnership $ 60,000 Organizational development travel & off-site testing 30,000 Total Federal Funds $ 90,000 State Funds: FY 2023 Proposed Budget Crime prevention initiatives & School Liaison projects $ 30,000 Organizational supplement training and travel to Law Enforcement Training Trust 25,000 Fund Donations for drug abuse treatment, crime prevention education, and non-profit 6,000 community based programs Costs connected with the prosecution/processing of forfeitures 5,000 Total State Funds $ 66,000 Total Federal & State Funds $ 156,000 EXHIBIT C CERTIFICATION I, Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the aforementioned proposed request for expenditures from the City of Miami Beach Police Training & School Resources Fund, for the FY 2022/23 fiscal year, to provide funds for the education of police personnel at various schools, conferences, and workshops and for the purchase of training and operational supplies, is in accordance with the guidelines established by the Division of Criminal Justice Standards and Training, as provided by Section 938.15 and 940.25, Florida Statutes. l _ Richard Clements Chief of Police Miami Beach Police Department lei, -� Date EXHIBIT C Miami Beach Police Department Police Training and School Resources Fund FY 2023 Proposed Budget Police Training and School Resources Funds: FY 2023 Proposed Budget Education of police personnel at various schools, conferences, and workshops, as $ 67,000 well as training and operational supplies Total Funds $ 67,000 EXHIBIT D Miami Beach Police Department Unclaimed Property Account FY 2023 Proposed Budget Special Revenue Funds: FY 2023 Proposed Budget Community Outreach Activities $ 11,000 Facilities Maintenance 3,000 Law Enforcement Equipment and Supplies 1,000 Total Funds $ 15,000 EXHIBIT E CULTURAL ARTS COUNCIL FY 2023 GRANT RECOMMENDATIONS Recommended Miami 'Beach.Cultural Anchors FY 2023 Funding Friends of the Bass Museum $27,866 Holocaust Memorial Committee $22,313 Jewish Museum of Florida-FIU $21,803 Living Arts Trust (0 Cinema) $21,446 Miami Beach Garden Conservancy, Inc. $22,109 Miami Beach Urban Studios-FIU $20,808 Miami City Ballet. $22,746 Miami Design Preservation League $21,533 Miami New Drama $22,823 New World Symphony $27,833 South Florida Arts Center, Inc. (Oolite Arts) $26,269 The Rhythm Foundation $22,772 University of Wynwood, Inc. (o miami) $18,169 Wolfsonian-FIU $26,418 SUBTOTAL (Cultural Anchors) . $324,908 Miami Beach Cultural'Presenters Recommended FY 2023 Funding DANCE Ballet Flamenco La Rosa, Inc. $14,053 Peter London Global Dance Company, Inc. $13,997 The Dance NOW ! Ensemble, Inc. . $15,1 1 1 Cuban Classical Ballet of Miami Corp. $13,827 Miami Hispanic Ballet Corp. $13,732 SUBTOTAL $70,720 FILM Miami Gay and Lesbian Film Festival, Inc. $14,696 Center for the Advancement of Jewish Education (Jewish Film Festival) $14,526 Miami Short Film Festival $7,102 Italian Film Festival $14,299 Infinito Art& Cultural Foundation Inc.(Brazilian Film Festival) $14,129 SUBTOTAL $64,752 EXHIBIT E CULTURAL ARTS COUNCIL FY 2023 GRANT RECOMMENDATIONS MULTI-DISCIPLINARY Miami Light Project $6,894 Edge Zones $14,091 FUNDARTE $14,129 Illuminarts. $10,200 Hued Songs $13,676 National Foundation for Advancement in the Arts, Inc. (YoungArts) $14,771 Yiddishkayt Initiative, Inc. $13,864 SUBTOTAL $87,625 MUSIC Nu Deco Ensemble $14,998 Buskerfest $14,677 Young Musicians Unite $15,432 South Beach Chamber Ensemble , Inc. $10,340 Seraphic Fire, Inc. $14,866 Miami Children's Chorus,Inc. $11,050 Miami Music Project, Inc. $15,017 Community Arts and Culture, Inc. $14,582 Global Arts Project $14,242 Power Access, Inc. $15,036 Greater Miami Youth Symphony.of Dade County FL $10,880 Miami Chamber Music Society $14,204 Patrons of Exceptional Artists $14,053 South Florida Symhony Orchestra . $14,582 The Children's Voice Chorus $6,819 Orchestra Miami, Inc. $14,563. SUBTOTAL $215,341 OPERA Florida Opera Prima $14,469 Florida Grand Opera $14,903 SUBTOTAL $29,372 THEATER Fantasy Theater Factory, Inc. $14,663 SUBTOTAL; $14,663 VISUAL ARTS Bas Fisher Invitational $14,261. SUBTOTAL $14,261 SUBTOTAL (Cultural Presenters) $496,734 TOTAL (Cultural Anchors and Cultural Presenters) $821,642. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET ADMINISTRATION RECOMMENDATION Adopt the Budget ANALYSIS BACKGROUND The Miami Beach Visitor and Convention Authority(MBVCA)was created and exists pursuant to Chapter 67-930 of the Laws of Florida and Sections 102-246 through and including 102-254 of the Code of the City of Miami Beach (CMB). According to Sec. 102-251,the MBVCA is to take"all necessary and proper action to promote the tourist industry for the city, including but not restricted to causing expert studies to be made;promotional programs,the recommendations and development of tourist attractions and facilities within the city,and to carry out programs of"information, special events, convention sales and marketing, advertising designed to attract tourists, visitors and other interested persons." The MBVCA also has the duty of making all necessary rules and regulations for the efficient operations of the authority. The MBVCA is a seven-member authority., Each member is appointed by the City of Miami Beach Commission,with the goal of encouraging, developing, and promoting the image of Miami Beach locally, nationally and internationally as a vibrant community and tourist destination. To this end, the MBVCA strategically focuses its funding investments in a balanced manner, fostering outstanding existing programs,stimulating new activities,and encouraging partnerships.The MBVCA is committed to a careful, long-term plan for allocation of resources to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations. A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based on 5%of the 2% Resort Tax, less 4%for administrative allowance. On an annual basis the MBVCA must provide the City with a budget, on City forms, based on this projection as outlined in Sec. 102-252, before October 1st The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ substantially from projection,such as the result of unanticipated problems like an airline strike,terrorism, economic issues,or storms.In 2008,revenue collections came in$48,000 under the estimated projection, and in 2001 the revenue collection was down approximately$300,000 from projection.When and if there are unallocated funds remaining at the end of the budget year, those funds are either rolled over and allocated in the next budget year, or retained in MBVCA accounts for future reserves, endowment funding; to address any funding reductions in future years. In 2001, by statute, the MBVCA began investing in the creation of an endowment fund. The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with sufficient reserves to cover one year of funding, which it does. Reserves are maintained to pay grant recipients(contracted)for the previous program funding cycle,and to ensure that sufficient funds can be invested to stimulate tourism in the future. The level of reserves was modified in 2011 in order to maximize the value and impact of tourism directed funds. The MBVCA submits an annual Program of Work to the CMB as required by Sec. 102-281. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET FY 2021/2022 REVIEW/TOURISM ADVANCEMENT PROGRAM(TAPS The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated tourist destination by increasing the number of visitors; through the enhancement of visitors' experiences;through the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the CMB brand. In fiscal year 2021/2022,the MBVCA funded the TAP in seven categories, including: Development Opportunities, Film Incentive, Major One Time Special Event,Special Events Recurring,Special Projects,Special Projects Recurring,and Tourism Partnerships. A total of$933,829 was awarded in FY 2021/2022, compared to$686,625 in FY 2020/2021.The increase is attributed to the return of many recurring events that have returned to the MBVCA, post-pandemic, with 2 new events receiving funding from the MBVCA. Grants funded in partnership with the CMB are critical, branded tourism-related programs, such as the Food Network& Cooking Channel South Beach Wine+ Food Festival and UNTITLED, Art in Miami Beach; both examples of events whose beginnings in Miami Beach stem from grants provided by the MBVCA; events that could easily be recruited by other destinations. FY 2022/2023 TOURISM ADVANCEMENT PROGRAM The MBVCA strategically focuses its funding to maximize tourism and brand;to improve Miami Beach by focusing on events and projects that generate significant publicity;strengthen brand and increase tourism (generating critical resort taxes for Miami Beach). The Board pays significant attention to marquee events. Review process: For over a decade,the MBVCA has used a multi-level review process for its grant program and the process is reviewed annually.The process includes a mandatory pre-proposal staff conference to discuss MBVCA policies, procedures, and the TAP. During the meeting, MBVCA administration advises each potential applicant regarding the eligibility and appropriateness of the proposed project and determines the grant category best suited to the potential applicant. Once it is determined that the project is eligible, the MBVCA administration provides further detail, including required attachments, relevant meeting dates, deadlines, and access to the online Application Portal.The applicant is provided with an overview of the application submission process. All applications are submitted through the online Application Portal in a multi-step format.All grant formats and policies are available on the MBVCA website. By Florida law, all MBVCA meetings are advertised and open to the public; all records are public records. Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. In FY 2012/2013,the MBVCA implemented changes to its funding caps and declining scale. The new declining scale and funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by the City Administration and/or the Board. In FY 2021/2022 the MBVCA voted to maintain the Major One Time Special Event and Special Events Recurring minimum criteria at 200 hotel room nights and maintaining the media impressions and viewership minimum requirements at 1,000,000 each.The Special Projects and Special Projects Recurring hotel room night requirements were also maintained at 1,000 hotel room nights, along with the media impressions 100,000,000 and the viewership requirement at 10,000,000.The Board continued to accept hotel agreements in place of fully executed hotel contracts, to meet the hotel requirement, as long as they were entered into by the EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET Applicant Organization. This allowed for groups to assume less risk when entering agreements and to encourage new events to apply.This criterion will remain the same in FY 2022/2023. The Board will also continue to allow applicants to submit their reviews and/or audits using Generally Accepted Accounting Principles(GAAP),as well as,prepared in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA,for tax basis financial statements. The grant criteria guidelines were reviewed for clarity and accuracy, requiring fully executed agreements and contracts to be submitted prior to proceeding with the next step in the application process. The application requires hotel room block agreements and/or blocks; fully executed media contracts or confirmed and generated media impressions, and/or broadcast/cable/TV contracts, in order to proceed with the grant submission. The criteria must be confirmed before and after funding is awarded and grant applicants must meet two of the three criteria in place for each of the MBVCA grant categories. MBVCA grants are paid upon performance;therefore,grantees are required to provide post-performance reports in the form of reservation or pick-up reports from Miami Beach hotels;impressions reports garnered from the organization's PR Firm, or accompanied by third party confirmation from a media monitoring/press clipping service such as BurrellesLuce to prove media impressions, and/or a broadcast post-performance report from a third party reporting delivery of Adult 18+ and Households (HH) in Thousands (000) from Nielsen, Over The Top(OTT), or Comscore/Rentrak for viewership. In FY 2022/2023,the MBVCA will include specific language/messaging provided by the grantee within its social media accounts to include Facebook, Instagram, and Twitter. In turn,the Grantee will be required to proactively socialize information, photos and details that relate to the promotion with the specific inclusion and tagging of the MBVCA throughout its social media platform handles: Facebook - @ExperienceMiamiBeach; Instagram - @ExperienceMiamiBeach, and Twitter - @EMiamiBeach. The Grantee would be required to post, at a minimum, five pieces of content, per channel, including static feed posts and IG stories with appropriate tags. As part of their post-event reports, the grantee would then provide a topline recap of reach,engagement and any other key metrics based on performance from their respective channels within 30 days of the posting. Proof of engagement and other key metrics will also be required from the grantees' social media platforms metrics/insights, with copies provided with the grantees' respective final report documentation, post-event. The MBVCA guidelines and application process place emphasis on defining and measuring the economic impact of each event, as well as, considering the impact and value of marketing, publicity, and television origination/viewership.Questions concerning the economic impact of the program,including requiring an explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated and where they are contracted,are also required as part of the application.Standardized recap sheets and point systems have been developed to give each applicant a score that rates potential success. In 2020/2021,specific point systems were developed and implemented for each of the grant categories. The redesign allowed for a better alignment with the minimum requirements in place within each grant category,focusing the scoring on the 3 grant criteria in place, of which an applicant must meet two.This point system will remain in place for FY 2022/2023. Using this tool,the MBVCA is better equipped to evaluate the applicant's long-term commitment to the community; commitment to brand enhancement; value to tourism, and overall economic impact. The EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET MBVCA Board then votes on each specific and individual grant, and evaluates the grant request, funds available, and possible extenuating circumstances after a formal presentation is made by the grant applicant to the Board.A question-and-answer period follow,with further discussion as needed. RECURRING PROJECTS: The MBVCA has a current policy in place to fund recurring projects on a declining scale.The declining scale encourages recurring events to recruit corporate and private sponsorship and therefore, not solely rely on MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps for recurring events, funding that can be reduced based on the maximum request for the specific grant category. Below is the current scale, implemented in FY 2012/2013, and applicable to both non-and for-profit agencies.The declining scale will remain in place for FY 2022/2023. Year 1 _ Initial Grant Award Year 2 _ No more than 80%of Eligible Request Year 3 _ No more than 70%of Eligible Request Year 4 _ No more than 60%of Eligible Request Year 5 New Cycle Begins CATEGORIES: TAP funds are currently awarded in seven categories, including: Development Opportunities, Film Incentive, Major One Time Special Event, Special Events Recurring, Special Projects, Special Projects Recurring, and Tourism Partnerships. The MBVCA has developed pre-eligibility criteria for grants within these categories. The criteria allow staff to determine eligibility and the appropriate grant category. Applicants must meet two of three of the criteria noted. Grant Category Contracted Hotel Contracted Media Contracted Television Room Nights Impressions and/or Cable Broadcast Development 70 200,000 500,000 Opportunities Film Incentive* 200 N/A N/A Major One Time Special 200 1,000,000 1,000,000 Event Special Events Recurring 200 1,000,000 1,000,000 Special Projects 1,000 100,000,000 10,000,000 Special Projects Recurring 1,000 100,000,000 10,000,000 Tourism Partnerships 175 500,000 1,500(Engagement)** *Specific requirements are in place for the Film Incentive Grant Program. ** Combination of confirmed visitors/guests (walk-ins); Website Hits; Telephone Calls; Emails, App downloads;Webpage Engagement via Website through "Contact Us Form"or Live Chat,from prior fiscal year. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET Budget Budget(TAP)FY 2022/2023: The MBVCA has budgeted $1,750,000 for FY 2022/2023 for its Tourism Advancement Program which reflects 51% of the total budget. This grant funding reflects an increase of $82,000 from FY 2021/2022. This increase is due to the return of many events that were cancelled or postponed due to the global pandemic during FY 2019/2020 and FY 2020/2021. • The Tourism Partnerships category is budgeted at$90,000, reflecting 2% of the total budget for 2022/2023. The category currently includes applicants at the maximum request cap of$30,000. Three applications are anticipated to be received. • The Major One Time Special Event category, representing 8% of the total budget, is budgeted at $315,000 for 2022/2023. The MBVCA expects four to six new events to apply at a maximum request of$45,000 each.The MBVCA works tirelessly to stimulate and recruit new events and is willing and prepared to fund valuable tourism and brand related events.In fact,the MBVCA works with all partners, city leadership and media to solicit appropriate new projects. New applicants are expected to include the Miami Open Beach Tennis Challenge and Miami Open Beach Soccer Challenge, and three to four additional projects. • The Special Events Recurring category, reflecting 14%of the total budget, has been calculated at $544,000 for FY 2022/2023 based on the established declining scale and the number of applicants anticipated to return. • The Special Projects category is budgeted at $180,000 with two applicants expected at the maximum request of$90,000 representing 5%of the total budget. • The Special Projects Recurring category is budgeted at$484,500 and represents 13%of the total budget. Anticipated applicants include Art Basel Miami Beach; the Orange Bowl Marketing Campaign; the Food Network & Cooking Channel South Beach Wine + Food Festival; Paraiso Miami Beach;the Aspen Institute Climate Summit,and the Miami International Boat Show. These events, recruited and sustained by the MBVCA,are all marquee events and annually fill the City's hotel rooms. • The Film Incentive category is budgeted at $100,000 for FY 2022/2023 representing 3% of the budget. • The Development Opportunities category is budgeted at$120,000 for FY 2022/2023,representing 3%of the budget; in anticipation of 4 applicants at the maximum request of$30,000 each. Partnerships Tourism Enrichment and has been budgeted at $130,000 for FY 2022/2023, representing 3% of the budget.This will allow for partnerships with the Miami Beach Cultural Arts Council, for the No Vacancy and other institutions to generate and attract between 1-3 citywide projects and initiatives that highlight the entire destination. Another project is the Miami Beach Visual Memoirs Project that was launched in 2011/2012 to record, catalogue and warehouse personal and eyewitness accounts of the history of the City of Miami Beach. The deliverables included a recorded detailed history of Miami Beach through personal interviews, creating collateral materials about the history of Miami Beach and identifying comprehensive exhibit concepts that can be implemented to execute a comprehensive visual memoir library and promotional campaign. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET The Miami Design Preservation League (MDPL) in partnership with Close-Up Productions has conducted a total of 144 interviews to date. In previous years, components have included an exhibit that was open to the public daily and free of charge,initially from mid-October through late November 2012,re-opening during Art Deco Weekend 2013.The documentary played on a loop in the lecture hall portion of the Art Deco Welcome Center.An educational component was also developed that included a video and teacher guide for Miami Beach Middle Schools and used as a model for other educational videos to be used with Elementary and High School students. Videos were prepared for archival as part of a statewide university consortium.A digital promotional portal showcasing the video archive with links highlighting other Miami Beach historical resources and housed at institutions in Miami Beach and Miami Dade County,were also developed.The "Windows on Miami Beach" portal generated local interest and support through school contests and online displays created by students and portal partners; daily and weekly calendars of partners' events; social media linkages that drove people to the new website and its resources; easier access to the interviews, educational videos and curricula produced by the Visual Memoirs Project; patronization of museums and historic sites on Miami Beach, and promoted Miami Beach as a tourist destination through historic and artistic connections. Additionally, the project developed a video on Barbara Baer Capitman, "Barbara's Crusade", that premiered during Art Deco 2017.The project's website, miamibeachvisualmemoirs.com, was rebuilt for new and readily expandable Internet access.The project stored archives through FIU's Digital Archive and continued to expand full-length interviews in an effort to stimulate interest in Miami Beach's history and historic venues.The social media exposure attracted nearly 500 followers on the project's Facebook page. The ON-MiamiBeach.com Portal added a separate"Learning and Teaching"section that included links to current videos and mini co-curations and videos about Miami Beach by the portal partners and students. The Project has continued to enhance its community and visitor awareness of the Portal through partner organizations'cross-promotional efforts and increased social media integration.New interviews continue to take place; thereby, augmenting the existing database. In addition, an architectural discussion was mounted at the Wolfsonian Museum during Art Deco Weekend 2018 that included leading architects discussing preservation architecture and the combining of styles within the expansion on Miami Beach. The Project has also continued to expand its distribution on cable,social media,digital libraries,and their linked websites. A YouTube channel has been launched featuring additional interviews conducted throughout FY 2018/2019. In addition, a total of 6 segments were produced using video material culled from the Visual Memoirs archive,along with an additional 10 interviews. In FY 2019/2020,the Project's mission was to continue to add interviews with interesting people and also enter an intensive phase of promoting the archive and video mini features to an even wider range of tourists,documentary makers,journalists,scholars and history buffs.The organizers continued to explore strategic partnerships with other institutions with a shared interest in Miami Beach history, such as a partnership with Florida International University's Digital Library.This resulted in a link with the National Digital Public Library,where usage of the archived material has increased dramatically in the past year. In addition, a program for students to produce videos incorporating interviews from the Miami Beach Visual Memoirs(MBVM)archive was created.After several in-school presentations,the program was put on hold due to COVID-19 precautions; however, the instructor plans to make the program part of her EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET ongoing curriculum, with plans to introduce the program on the college level in the fall of 2021. In addition,the extensive library of edited videos was used as part of the live promotional video streaming for Art Deco Weekend by the City of Miami Beach, in addition to their existing promotional outlets. Additional interviews were also held. In 2020/2021, the program's emphasis was on the development of 6 news-style videos featuring the people and events that have been part of the fabric and history of Miami Beach.They included character profiles of interesting people who have been influential in some aspect of the Beach's culture. Key places on Miami Beach,such as Lincoln Road Mall,South Beach,and the impact of the Giovanni Versace murder, and the "MiMo" phenomenon, were highlighted. These virtual tours were accentuated historic events and figures into the fabric of the Beach today. The news features included 3 - 5-minute reports that archived resources to produce informative stories on themes relevant to Miami Beach. An additional 6 interviews with persons involved in City development and events important to Miami Beach, were also conducted. In FY 2021/2022, a total of six (6) news-features as well as six (6) extended HD interviews with people important to the Miami Beach were produced. Stories were also adapted for, and featured on, social media about people and events relevant to Miami Beach using excerpts from the existing archive. The MBVCA expects to partner with the Miami Beach Visual Memoirs Project once again in FY 2022/2023. In FY 2020/2021,the MBVCA partnered with the City of Miami Beach to assist with the funding of the No Vacancy, Miami Beach project that was scheduled to take place May 7 — 17, 2020. The project is a contemporary art experience that celebrates artists,provokes critical discourse, and invites the public to experience Miami Beach's famed hotels as destination art spaces by turning hotels into temporary cultural institutions. The art was to have been exhibited throughout ten (10) hotels in Miami Beach - lobbies, restaurants, lounges, patio areas, rooms, balconies, and swimming pools were available to serve as the canvas. Due to the pandemic,the project was postponed and took place December 2-12, 2020. During its inaugural year, the project hosted 10 artists in 10 Miami Beach hotels. It is estimated that at least 10,000 persons experienced at least one of the art projects in person,throughout its 10-day activation. In 2021/2022,the second annual No Vacancy, Miami Beach was held November 18—December 9,2021. The project once again selected 10 artists through a Call To Artists issued by the Cultural Arts Council,and included Chris Friday(Miami, FL.);Amada Keeley(Miami, FL.); Lauren Shapiro(Miami, FL.); Monika Bravo (Bogota, Colombia and Miami, FL.); Brookhart Jonqujil (Miami, FL.); Gianna DiBartolomeo (Miami, FL.); Kx2 (Hollywood, FL.); Nick Mahshie (Miami, FL.); Edouard Duval Carrie (Port-au-Prince, Hair and Miami, FL.), and Christina Friday(Miami, FL.)The participating hotels included the Avalon Hotel,The Betsy South Beach Hotel, Catalina Hotel and Beach Club, Hotel Croydon, Faena Hotel Miami Beach, International Inn on the Bay, Lennox Miami Beach, Marseilles Hotel, Riviera Hotel South Beach, and the Royal Palm South Beach. No Vacancy, Miami Beach is committed to providing art experiences that are accessible to everyone,free and open to the public as well as reinventing Cultural Tourism on Miami Beach. In FY 2022/2023, the MBVCA expects to once again partner with the City of Miami Beach to assist with the promotion and expansion of No Vacancy, Miami Beach. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET Initiatives The MBVCA expects to support new initiatives in FY 2022/2023. Strategic plans,goals and initiatives are developed through consultation,the result of ongoing communications with the Mayor,Commission,and City Administration. Public Relations Initiative In FY 2013/2014, the MBVCA issued a Request for Qualifications (RFQ) for a P.R. agency of record to enhance Miami Beach's image, after their initial Request for Proposals (RFP) issued in FY 2011/2012. The MBVCA selected Hill & Knowlton/SAMCOR (H+K) to support the MBVCA efforts by continuing to increase brand awareness through strategic media outreach to consumer and travel trades, major event recruitment, and business and corporate communications programs. There is an allotment of$200,000, representing 5%of the total budget,towards this effort. The contract with H+K ran through September 30, 2022, in FY 2021/2022. Objectives included comprehensive destination marketing and communications consulting services to continue to expand public relations and marketing; an increase to the overall social media footprint through all social media handles, both MBVCA and Experience Miami Beach, and marketing of Miami Beach to international and national visitors, complimenting the efforts of the GMCVB. H+K has an extensive presence in the US and internationally. The agency's ability to network and leverage its global relationships is crucial to the growth of the'Miami Beach'brand. H+K created and distributed a total of 15 press releases and pitches during their first year as agency of record, garnering 3,416,581,560 media impressions and 12 press releases during their second year, generating 3,913,341,910 media impressions. In their third year, H+K generated 2,783,369,818 media impressions through the issuance of 12 press releases and a Harris Poll Survey that was conducted to determine why people visit Miami Beach. During their fourth year, H+K developed and released a total of 12 press releases and 1 pitch, generating a total of 1,492,734,059 media impressions, valued at $15,615,214.75.During its fifth year H+K wrote and released 12 press releases,generating 1,410,465,887 media impressions, valued at $15,638,438.52. During its sixth year, a total of 15 press releases were written and distributed, generating 1,272,729,422 impressions valued at $14,353,222.76. During their seventh year, a total of 15 press releases and 1 Audio News Release (ANR) were distributed generating 1,302,477,118 impressions valued at$1,583,728.46. During their eighth year, a total of 13 press releases were distributed, generating a total of 1,042,610,221 impressions with a value of$1,041,811.24. In their eighth year in working with the MBVCA, H+K collectively released a total of 16 press releases to date, generating a total of 1,042,610,221 media impressions,with a value of$1,041,811.24.Through a contract extension for year 9, a total of 3 press releases were distributed that generated 195,661,377 media impressions,valued at$195,661.37.During H+K's 10th year with the MBVCA,a total of 236,792,636 media impressions were generated through the distribution of 7 press releases,with a value of$2,367,923.36. During H+K's 11th and final year with the MBVCA, 13 press releases were distributed, generating were 2,495,686,016 impressions,valued at$3,904,285,476.81. In FY 2021/2022,the PR contract went out to bid via RFP with a cohesive scope of services developed in conjunction with the GMCVB,to avoid duplicity of efforts and deliver a united message that Miami Beach is open and welcoming back its visitors, post-pandemic. As a result, Private Label Marketing, LLC was awarded a one-year contract for PR services. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET Destination Marketing The Destination Marketing allocation reflects 13% of the total budget for FY 2022/2023. This allocation provides for the additional placement of stories and press releases on the PR Newswire as well as the continuation of our Blogger Program,FAM trips,online sweepstakes to promote increased activity on our social media channels, as well as ticket giveaway promotions/sweepstakes from MBVCA-funded events. Projects will include the continuation of the Forbes Travel Guide Online Webinars, offered free of charge to Miami Beach-based employees. The webinars were incorporated during the pandemic when live trainings could not be conducted. Due to their popularity,they will again be offered during the upcoming fiscal year,for both Frontline and Leadership level employees,and available to all hospitality employees. A different topic will be introduced during each session. App Marketing The MBVCA wishes to continue to provide visitors with timely and relevant information about the City of Miami Beach; its public and private attractions, services, hotels, businesses, and events in order to enhance visitors' (and residents') experiences. Visitors to Miami Beach - all visitors worldwide — are increasingly using technology to navigate cities or make decisions about leisure experiences, dining, parking, entertainment, and travel in general. Worldwide, technology is king. Many visitors already use the free Miami Beach Wi-Fi service, CMBWiFi, to access the information they need at select public locations around town. Since its latest version release, the newly renamed Experience Miami Beach (EMB) App, formerly the Miami Beach Information (MBI)App,has added new and exciting features for the end-user that include a side-swipe feature; listing the information in an A-Z format;the addition of new categories that included Shopping, Nightlife, Art & Culture, and Restaurants, and the creation of the "My Miami Beach" section where users can add events, photos, and itineraries as they navigate the App. The App also features a "Deals" section that has special promotional rates or offers developed by MBVCA grantees that can be cross promoted through MBVCA grantees and social media pages such as Facebook, Twitter, and Instagram.The App has now been downloaded nearly 16,027 times (as of July 2020), across the Android and iOS platforms. Approximately half of all downloads come from European users seeking to learn about Miami Beach. During FY 2021/2022, the App's name was changed to Experience Miami Beach, from Miami Beach Information, to be better aligned with the MBVCA's social media accounts. In addition, the App was promoted through partnerships with the MBVCA grantees, featuring various events and upcoming grantee events. In FY 2022/2023,the MBVCA will continue to promote the App through social media;the MBVCA website, and grantee partnerships,allocating 1%of its total budget. Deals, promotions, and special notices will be posted and promoted through the App as well. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET IT Development The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with area experts,and subsequent to a public meeting sponsored by the MBVCA,as a situational analysis. The MBVCA released an RFP in January 2012 and awarded a one-year contract to Just Program LLC dba Solodev on May 22, 2012. The purpose of the RFP was to develop a Miami Beach-focused web-based digital content management system (CMS) and modifiable database to support third party mobile applications via an application programming interface(API). Currently, the API is fully functional with 253 different categories of businesses, each averaging 90 different services and amenities. Web and App developers can use these attributes to create new and exciting experiences for their end-users. In FY 2020/2021, the API upgrades included the updating of various sections within the business categories. They also included adding whether a restaurant/bar/nightclub's event space is considered small, medium, or large; the changing of celebrity chef to executive chef, expanding the Cuisine type, adding services,and what the restaurant is"good for"within the restaurant category;adding services and amenities to the Bars category; changing form fields and services within the Nightclub category; adding "Dorm Style" to the type of hotel room within the hotel category, as well as, adding property and room amenities;adding additional services to the Beauty Parlors category,and adding Health&Safety Measures throughout all of the business categories. In 2021/2022,the staff collaborated with the Board to create walking tours that were then featured on the MBVCA newsletters.The tours included "A Day Inside Miami Beach Architectural Tour" and "Public Art and Iconic History Tour". In 2022/2023,the Experience Miami Beach App will be redesigned and include enhanced versions of the existing tours developed and include new tours to include the Hidden Art Tour.Staff will work with StQry to develop said apps to then make them available for iOS,Android,and mobile web devices.The MBVCA will also continue to work with City personnel to ensure the business information within the API is the most up to date.A total of$75,000, or 2%of the total budget,will be allocated towards IT development. Research and Development The MBVCA will develop a strategic list of major events worldwide as the result of ongoing communications and consulting with all partners. We expect to investigate some of these events with the goal of the development of a new major event for the destination. They will continue to work with their PR firm of record, to compile a list of major events that could be attracted to the destination.The MBVCA will also continue to work with local partners. A total of$200,000 has been allotted for Research and Development in FY 2022/2023. Projected Cash Flow Reserve The MBVCA has budgeted $5,000 of the total budget,for cash flow reserve in FY 2022/2023.The City of Miami Beach allots resort tax payments to the MBVCA a month after its collection;therefore, as a fiscal responsibility,the MBVCA has built in a projected cash flow reserve to its budget to ensure that'aIl grants awarded will have the necessary funds to be reimbursed upon proper request and documentation. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET Administration and Overhead The MBVCA's administration and benefits costs are budgeted at$485,000 for FY 2022/2023.This figure represents 13% of the total budget. The overhead allocation is budgeted at$185,000 which reflects 5% of the overall budget, with $10,000 allocated for capital expenses. The increase from FY 2021/2022 is attributed to a fully open office, along with an 8.6% COLA increase for all employees. The total administration and overhead are 18%of the total budget. Reserves A total of$400,000 is being transferred from reserves to supplement the FY 2022/2023 budget. Conclusion During their July 28,2022 meeting,the MBVCA Board recommended the Mayor and City Commission adopt the MBVCA Budget for FY 2022/2023 in the amount of$3,833,000,as reflected in Exhibit A. EXHIBIT F MBVCA FY 2023 COMMISSION MEMO AND BUDGET , APPROVED PROPOSED %OF PROPOSED FY 2022 FY 2023 $VARIANCE FY 2023 BUDGET REVENUES Unrestricted Rollover $ 0 $ 0 $ 0 0% Reserves $ 700,000 $ 400,000 $ (300,000) 10% Projected Resort Tax $ 2,445,000 $ 3,433,000 $ 988,000 90% TOTAL REVENUES $ 3,145,000 $ 3,833,000 $ 688,000 100% EXPENDITURES Administration&Benefits $ 457,000 $ 485,000 $ 28,000 13% Operating Expenses $ 160,000 $ 185,000 $ 25,000 5% Capital $ 0 $ 10,000 $ 10,000 0% Total Administration $ 617,000 $ 680,000 $ 63,000 18% GRANTS-Tourism Advancement Program Tourism Partnerships $ 90,000 $ 90,000 $ 0 2% Major One Time Special Event $ 225,000 $ 315,000 $ 90,000 8% Special Events Recurring $ 456,000 $ 544,000 $ 88,000 14% Special Projects $ 180,000 $ 180,000 $ 0 5% Special Projects Recurring $ 527,000 $ 484,500 $ (42,500) 13% Film Incentive $ 100,000 $ 100,000 $ 0 3% Development Opportunities $ 90,000 $ 120,000 $ 30,000 3% Total Tourism Adv.Program $ 1,668,000 $ 1,833,500 $ 165,500 48% PARTNERSHIPS Tourism Enrichment $ 130,000 $ 130,000 $ 0 3% Total $ 130,000 $ 130,000 $ 0 3% MARKETING/PR/TECHNOLOGY Marketing/Communications&PR $ 250,000 $ 200,000 $ (50,000) 5% Destination Marketing $ 400,000 $ 500,000 $ 100,000 13% APP Marketing $ 0 $ 50,000 $ 50,000 1% IT Development $ 0 $ 75,000 $ 75,000 2% Total $ 650,000 $ 825,000 $ 175,000 22% OTHER Initiatives - $ 75,000 $ 159,500 $ 84,500 4% R&D $ 3,000 $ 200,000 $ 197,000 5% Projected Cash Flow Reserve $ 2,000 $ 5,000 $ 3,000 0% Total Other $ 80,000 $ 364,500 $ 284,500 10% TOTAL EXPENDITURES $ 3,145,000 $ 3,833,000 $ 688,000 100% I- M\GP kph iA FCOV,O TEO f G y,'� v. ALEX J. FERNANDEZ COMMISSIONER MEMORANDUM To: Honorable Mayor and Members of the Miami Date: September 27,2022 Beach City Commission From: Alex J. Fernandez,Corn - •o r Subject: INFORMATIONAL ITEM TO atuy, R7B: FISCAL YEAR 2023 FUNDING REQUEST With the approval of the final budget for Fiscal Year 2023,I would like to request inclusion of funding for the following items: - $50,000 for the Completion of the conditional use permit database by the Planning Department. Please see attachment 1 - $201,000 for the hiring of three(3)code enforcement officers dedicated to business tax receipt enforcement.Please see attachment 2 - $100,000 for the Nautilus Middle School STEAM Lab and music instruments requested by the PTSA.Please see attachment 3 - Availability of funding for a mid-year enhancement to the iguana remediation services should it be necessary. - $88,000 for the Bicycle Pedestrian Coordinator requested by the Transportation Department. Thank you. CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 305.673.7106 I ALEX@MIAMIBEACHFL.GOV *bora, NEW BUSINESS 17. MIAMI BEACH COMMITTEE MEMORANDUM TO: Public Safety and Neighborhood Quality of Life Committee Members FROM: Alina T.Hudak, City Manager DATE: September 21,2022 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION DIRECTING THE CITY ADMINISTRATION TO COMPLETE A DATABASE OF CONDITIONAL USE PERMITS(CUP)ISSUED BY THE PLANNING BOARD TO MAKE THEM READILY ACCESSIBLE TO THE GENERAL PUBLIC. HISTORY: On May 4, 2022, at the request of Commissioner Steven Meiner, the City Commission referred the discussion item (R7U) to the Public Safety, Neighborhoods and Quality of Life Committee(PSNQLC). ANALYSIS BACKGROUND Attached is the referral and draft Resolution that was discussed at the May 4, 2022, City Commission meeting. Currently, requests for a CUP are made to the Planning Department. If the CUP is readily available, it can be e-mailed (or copied for pick-up). For older CUP's(primarily those CUP's approved prior to 2016)the file may need to be ordered from remote storage. ANALYSIS The ability to create an online link for CUP's issued after 2016 is fairly straightforward, as these documents, for the most part, are contained within the Energov permitting platform.The interested party can, in most instances, look up the address that the CUP is attached to in Energov,find the plan case number and click on that number to reach the CUP document. If the customer has trouble, locating the CUP, Planning staff is available to assist. The Administration could develop a more interactive platform for this in Energov,with a link to the city website, but this would take some additional time and coordination with IT, as well as, potentially, the vendor. If direction were given to develop such a platform internally the earliest the Administration could commit to having a draft version ready would be in the fall. As it pertains to creating an online database for CUP's issued prior to 2016, most of these would need to be ordered from remote storage, individually scanned, and loaded onto the City website. A search of all previously approved CUP's, based upon multiple logs from years past, indicates that there are approximately 800 CUP's that have been issued prior to 2016. Some of these CUP's may be expired or no longer active. In order to create this database, the City would need to retain temporary staffing, under the supervision of Planning Department staff. The estimated cost for retrieving, scanning and uploading all CUP's approved prior to 2016 would be approximately $50,000.00.This is based upon an estimated staff time of 2 hours per CUP, at an hourly rate of$30.50 for temporary staffing.This also considers potential searches of the County Clerk and the current transition to the new file archive company. Given the number of CUPs approved prior to 2016, in relation to the requests made for the actual documents, the Administration recommends maintaining the current process of retrieving CUPs from remote storage on a request basis.At the time of retrieval,the document could then be loaded into an electronic file,for future ease of retrieval. If there is a desire to move forward with a$50,000.00 expenditure to create a database,these funds would need to be identified as part of the current FY 2023 budget process. If the proposal were funded, it is estimated that it would take between 4 and 6 months to complete the task,depending on the availability of temporary staffing. CONCLUSION: The Administration recommends that the Public Safety, Neighborhoods and Quality of Life Committee discuss the item and provide a recommendation to the City Commission. Applicable Area Citywide Is this a"Residents Right to Does this item utilize G.O. Know"item,_pursuant to Bond Funds? City Code-Section 2-14? Yes No A•rol-c Am e,rcr �. MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMITTEE MEMORANDUM TO: Members of the Public Safety and Neighborhoods Quality of Life Committee FROM: Alina T. Hudak, City Manager DATE: September 21, 2022 SUBJECT: DISCUSSION REGARDING RECOMMENDATIONS.BY RESIDENTS CONCERNING THE BUSINESS TAX RECEIPT CRITERIA. BACKGROUND/HISTORY This item was referred to the Public Safety and Neighborhoods Quality of Life Committee (PSNQLC) at the April 21, 2021 City Commission meeting by Commissioner Samuelian. Since then, the item has been sponsored by Commissioner Fernandez. The purpose of the referral is to discuss the business tax receipt(BTR) criteria and proposed modifications sent by residents, including: (1) Authorize a review of police calls for service history and code enforcement history for any business seeking BTR renewal and require such review for certain specific types such as dance halls, liquor stores, restaurants, convenience stores, and alcohol beverage establishments, in an effort to identify patterns in calls for police service and/or code enforcement that may point to possible public safety concerns associated with the business seeking BTR renewal. (2) When such patterns stated in paragraph 1 are identified, require the City Manager to further vet the business seeking BTR renewal. Such vetting may include a review of business practices and a site visit during hours of operation but must at a minimum include consultation with the Director of Code Enforcement and the Chief of Police prior to the renewal of the BTR. (3) Upon such further vetting stated in paragraph 2, allow the City Manager to: (a) deny the issuance of a BTR or(b)issue conditions that must be met for the renewal of the BTR. An update was provided at the September 20, 2021 meeting of the Committee. The update outlined that several meetings had taken place with a working group that included staff from the City Attorney's Office, Code Compliance Department, Police Department, and Finance Department. The working group reviewed the various sections of the City Code pertaining to BTR's including:application procedures(Section 102-371); grounds for denial(Section 102-372); grounds for suspension, revocation,and denial(Section 102-381); notice of violation, emergency action (Section 102-383); hearing procedures, enforcement of orders (Section 102-385). After close review of the applicable City Code sections, the working group initially felt that there is existing language in the current City Code that can be adequately used to address problematic operators. ANALYSIS Over many months,the working group has continued to meet and has been expanded to include staff from the Building and Fire departments. These meetings help the team collaborate in a more proactive approach and exchange information regarding problematic operators so that suitable evidence can be collected to effectively enforce the applicable provisions of the City Code. Since the last update, the team has focused its collective efforts on (1) analyzing businesses that are driving the most police calls for service, (2)further reviewing the City Code for potential changes to incentivize better behavior by problematic businesses, and (3) evaluating the potential impact of additional resources such as dedicated code enforcement positions. Businesses Driving Police Calls for Service At the March 2021 FERC meeting, the team presented a list showing the top 24 businesses that drove police calls for service during calendar year 2021. For each business on the list, the team methodically checked that the BTR status was active,the Resort Tax reporting status if applicable, the number of code compliance calls for service,any building department violations, any moneys owed to the City, and whether or not the businesses currently have off-duty police. At the next update of this item to FERC, the team anticipates completing the analysis of the next tier of businesses (25 through 50)and sharing those results. Incentivizing Better Behavior by Problematic Businesses Following its initial review, the cross-departmental team now recommends three changes to the City Code. The first is to increase the fines in Section 102-377. Currently, the fine is $1,000 for first offense and $500 thereafter. The proposed fine would remain $1,000 for first offense, but then increase by an additional $1,000 for each subsequent offense. The team also supports a period of minimum closure or a three-strikes and out rule if an operator has multiple violations in a designated period of time. The second proposed change to the City Code would be to add specific language in Section 102- 373 to allow the City's regulatory departments access to public areas of businesses with a BTR. Currently, Police and Fire have no issues entering businesses, but on occasion, it can be problematic for Code and Building to gain access since the City Code is not as clear as it could be. The third proposed change is to amend Section 102-371 to codify a current practice which is to have any operator that has not renewed their BTR in over a year to reapply as a new business. This practice incentivizes operators to renew their BTR timely and helps identify any BTR's that may have been transferred to a new operator that may be operating outside their approved conditional use, which has been a problem in the past. Dedicated Code Officers The cross-departmental team also recommends the addition of three code officer positions that would be dedicated to BTR and Resort Tax enforcement. This model was used effectively in the past, prior to staff reductions during the Great Recession. Dedicated code officers would be able to react faster to potential situations, be more proactive compared to the current reactive model, develop more familiarity with problematic businesses, and improve coordination with other regulatory departments. CONCLUSION The cross departmental BTR team will continue to analyze the next tier of businesses with the highest calls for police service. If the Committee agrees with the recommended changes to the City Code, they would be brought to the City Commission for two readings. The team also recommends the addition of three new code officer positions that could be considered as part of a mid-year budget amendment or as an enhancement in the FY 2024 budget cycle. i Fernandez, Alex Airar4C AMEra 3 From: Nautilus PTSA <nautilusptsa@gmail.com> Sent: Tuesday, September 27, 2022 12:57 PM To: Fernandez,Alex Subject: Miami Beach Nautilus Middle School -Ask For STEAM Lab and Musical Instruments THIS MESSAGE COMES FROM AN EXTERNAL EMAIL-USE CAUTION WHEN REPLYING AND OPENING LINKS OR ATTACHMENTS} Commissioner Fernandez, Once again,thank you for taking the time to meet with me this morning to discuss our needs at Miami Beach Nautilus Middle School,and expressing that you'd support our initiative. I am aware that the timing of my ask is late in the game given the budget approval deadline. However,this was entirely due to the fact that I was just made aware that a$250K/school ask was made on behalf of Miami Beach Senior High School and Fienberg-Fisher K-8, predicated on the fact that Nautilus has a wonderful STEAM Lab and that students leaving Nautilus should be able to continue with a STEAM program once they leave middle school. Unfortunately,this just isn't accurate. While our Innovation Center is now top notch,we do not have a functional STEAM Lab-just some random pieces of equipment. In an effort to help maintain our A-school status and to help ensure that students within our MB feeder pattern elementary schools choose MBNMS as their middle school,we are requesting the following: • $100,000 to be split amongst the following 2 initiatives: o Completely outfitting our STEAM Lab to make it a flexible,centralized and greatly expanded center of learning that can accommodate multiple classes at once,allowing for collaboration between classes and encouraging student creativity. • Our current lab merely consists of furniture,a few functioning 3-D printers and a poster maker. In no way do these current materials create a legitimate STEAM Lab.Although nearly $200K was spent by the PTSA(non-city funds)to update both our Innovation/Media Center/Library and the STEAM Lab,the lion's share went toward the Innovation Center. o New musical instruments • Our current band/orchestra program has 132 students,with only 15 of those students being able to afford rental fees. The remaining students are using old instruments that the school had,.a huge amount of which are being held together by tape because they are unfixable due to the low quality of the instruments. Please understand that I'm in full support of MBSHS and Fienberg-Fisher receiving their requested funding,but want to make sure that Miami Beach Nautilus Middle School also receives the funding that we need to improve the overall STEAM program for our students. All the best, Allison 1 Resolutions R7 B MIAMI BEA COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: September 28, 2022 5:01 p.m. Second Reading Public Hearing SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ADOPTING THE FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, NORTH BEACH CRA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2023. RECOMMENDATION See attached Memorandum. SUPPORTING SURVEY DATA N/A FINANCIAL INFORMATION N/A Applicable Area Citywide Is this a "Residents Right Does this item utilize G.O. to Know" item, pursuant to Bond Funds? City Code Section 2-14? Yes No Strategic Connection Organizational Innovation- Ensure strong fiscal stewardship. Legislative Tracking Office of Management and Budget ATTACHMENTS: Description a Memo- FY 2023 Citywide Operating Budgets Page 175 of 508 o Resolution Page 176 of 508 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Honorable Mayor Dan Gelber and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: September 28, 2022 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, NORTH BEACH CRA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2023 STRATEGIC PLAN SUPPORTED Organizational Innovation — Ensure strong fiscal stewardship ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission adopt the attached Resolution which establishes the final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year (FY) 2023. PROCEDURE As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida Statutes, specifies the manner in which budgets must be adopted. First, the final millage rates for both general operating and debt service is adopted,then immediately thereafter,the final budgets by fund are adopted. The attached Resolution adopting the final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for FY 2023 is, therefore, presented to you at this time for adoption. PROPERTY VALUES On July 1, 2022, the City received the 2022 Certification of Taxable Value from the Miami-Dade County Property Appraiser. Overall, as summarized below, the City's property values increased approximately $4.6 billion, or 11.2%, from the 2021 Certified Taxable Values of $41.9 billion to the 2022 Certified Taxable Values of$46.5 billion, which includes a$3.9 billion, or 9.5%, increase in existing property values and a $716.4 million increase in new construction values. Page 177 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 2 July 2021 it July 2022 1:1 -------- --- $ i Certified Il Certified I: Change Property Assessment - Existing Values 41,866,674,794 45,828,304,965 3,961,630,171 New Construction 0 716,389,105 716,389,105 Total Citywide 41,866,674,794 46,544,694,070 4,678,019,276 City Center RDA 5,977,864,104 6,023,225,280 45,361,176 North Beach CRA 0 1,585,511,443 1,585,511,443 Citywide Total-Net of RDA and CRA 35,888,810,690 38,935,957,347 3,047,146,657 Overall Property Value Trend 35.0% 30.3% 30.0% •. 25.0% 20.0% 18.1% 15.0% 13 Ci%13.0% 11. 99% 10.0% 6.9% o q.8/0 4.0% 4. 5.0% 1r' 0`2% -0.6% z7 0 3 t 0.0% �' i= -5.0% -8 -10 54' -10.0% ` ,,,. -15.0% , -- _._---I-- -_ _ _.__ __ ____•--r--_M.. ___ _.__.-_ �� FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2 More specifically, the values include a $3.9 billion, or 9.5%, increase in existing property values and a $716.4 million increase in new construction values. Page 178 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 3 Existing Property Value Trend 30.0% ;5.8% 25.0%'. 20.0% 46.8% 15.0% 12.3% % 10.0% 4.5% 6.5% °f -. ° 5.3/o 0 oft 0 3.5/0 0 5.0% °r: 2.3/° 0.8% o 0 0 �' i �°. -0.2 0 0.0% -5.0% -10.0% -1276 -1418% -15.0% a. FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023/ New Construction Trend $2.0 ( i $1.8 $1.8 I $1.6 $1.4 $ .3 o $1.2 ,,, $1.2 ' $1.0 $0.9 $0.8 $0.8 $0.7 $0.6 $0.6 $0.4 ` $0.3 $0.3 $0.3 $0.2 --: $0.2 a- $0.2 I -$0.2 $0.2 $0'1*$010(.$0.1 $0.0 FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 J Page 179 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 4 COLLECTIVE BARGAINING UPDATE The Administration began negotiating with the City's five collective bargaining groups in February of this year, as all their agreements expired September 30, 2021 with the exception of AFSCME, which expired April 30, 2022. Agreements are typically negotiated for a 3-year period. For this round, those years are FY 2022, FY 2023, and FY 2024. • American Federation of State, County, and Municipal Employees (AFSCME) — 347 members • Communication Workers of America (CWA)—299 members • Fraternal Order of Police (FOP)—402 members • Government Supervisors Association of Florida (GSA)—66 members • International Association of Fire Fighters (IAFF)—210 members The City's goals for these negotiations are to provide generous but sustainable wage increases, incentivize positions and assignments to improve retention and recruitment, manage labor and pension costs for sustainability, end past practices where needed, and reach a fair labor agreement with each union reflective of items of importance to the City and to that union. To date, the Administration has held 30 negotiation sessions with its unions. Proposals from the 5 bargaining units have been cost-significant, given the impact of recent inflation and optimism regarding the post-COVID recovery of property values and resort taxes. On July 1, 2022 and July 12, 2022, the Administration reached tentative agreements with IAFF and AFSCME, respectively. Following that, on July 28, 2022 and August 8, 2022 the administration also reached tentative agreements with FOP and GSAF, respectively. On September 7, 2022, the City reached a tentative agreement with our last union, CWA. As each tentative collective bargaining agreement(CBA) is finalized, it is subject to voter approval by union membership and then taken to City Commission for potential approval. On September 14, 2022, following union membership approval, the City Commission approved the agreements for IAFF and AFSCME, subject to approval of the salary ordinances by the City Commission for IAFF and AFSCME at the second hearing scheduled for September 28, 2022. One of the key items in the tentative agreements, are the Cost of Living Adjustments (COLAs) agreed upon for each year in the 3-year period. Typically, the COLAs that are negotiated with the first union to reach tentative agreement are very similar for the other CBAs to ensure parity. The COLAs in all five of the collective bargaining agreements are tentatively a 2% COLA in FY 2022, 3% COLA in FY 2023, and 3% COLA in FY 2024. Each COLA will be implemented the first full pay period ending in April of each fiscal year, which the exception of AFSCME, which will take place in May of each fiscal year (FY 2022 will be back-dated). The cost of the 3% COLA for all General Fund employees in the FY 2023 budget is $4.7 million. Other CBA related costs are still to be determined, which makes it challenging to accurately quantify their impact to the FY 2023 budget. As more information becomes available over time, the Administration will continue to update and refine the related cost projections for the FY 2023 budget. Page 180 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 5 GENERAL FUND The General Fund is the primary source of funding for many City services. Revenues are derived from ad valorem property taxes, franchise and utility taxes, business license and permit fees, revenue sharing from various statewide taxes, user fees for services, fines, rents and concession fees, and interest income.Additionally, intergovernmental revenues from Miami-Dade County and Resort Tax contribute funding for tourist-related activities provided by General Fund departments. Based on the 2022 Certified Taxable Property Values as of July 1, 2022, the overall increase in values of 11.2% to General Fund property tax revenues resulted in a preliminary increase of approximately $24.3 million in General Fund revenues for FY 2023 compared to the adopted FY 2022 budget. Conversely, the preliminary FY 2023 expenditures to maintain the City's current service level reflected an increase of approximately $11.0 million over the adopted FY 2022 budget, resulting in a surplus of approximately$13.2 million. -- -- — - ----li FY 2022 - --- 1 Preliminary FY 2023l� /o $Variance ij o Variance ------- - Adopted II July 1st Values Revenues $354,106,000 $378,406,000 $24,300,000 6.9% Expenditures $354,106,000 $365,104,000 $10,998,000 3.1% Surplus/(Gap) $0 $13,302,000 $13,302,000 At the July 15, 2022 Finance and Economic Resiliency Committee (FERC) Budget Briefing, the Mayor and City Commission were briefed regarding the FY 2023 General Fund budget. The preliminary budget represents the cost of providing the same level of services as in the prior year and serves as the baseline of funding for the annual budget development process. In addition, the Administration identified and recommended a combination of revenue and expenditure refinements, as well as one-time and recurring expenditure enhancements, which, if were approved by the FERC, would have resulted in a balanced General Fund budget. - -- FY 2023 General Fund Balancing Strategies Preliminary Surplus/(Gap) $13,302,000 Revenue Refinements 3,404,000 Expenditure Refinements (12,398,000) Recommended "One-Time" Expenditure Enhancements (1,343,000) Recommended Recurring Expenditure Enhancements (2,965,000) Net $0 The Committee accepted the Administration's recommendations summarized above and made recommendations on additional expenditure enhancements. Page 181 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 6 Adjustments Subsequent to Budget Briefings Over the summer recess, the Administration further refined the FY 2023 budget based on the recommendations from the FERC Budget Briefings and finalization of the proposed FY 2023 General Fund budget. These adjustments are summarized and further detailed below. FY 2023 Balancing Strategies $ Surplus/(Gap)as of July 22;2022 FERC $0 Recommended One-Time Expenditure Enhancements (250,000) Revenue Refinements 808,000 Expenditure Refinements (558,000) Net $0 One-Time Expenditure Enhancements— ($250,000) • At the July 22, 2022 FERC meeting, the Committee recommended funding for a Workforce Housing Code Update— ($250,000) Revenue Refinements—$808,000 • Refinement of FY 2023 General Fund Revenues based on updated FY 2022 Projections—$1,225,000 • Finalization of FY 2023 General Fund Administrative Fees— ($495,000) • Use of Prior Year General Fund Surplus for Additional "One-Time" Expenditure Enhancements (Workforce Housing Code Update) Recommended for FY 2023 — $250,000 • Adjustment of the FY 2023 Resort Tax Contribution to General Fund for Tourism- Eligible Expenditures based on Finalization of the FY 2023 Resort Tax Budget — ($172,000) Expenditure Refinements— ($558,000) • Increase in Contingency for Collective Bargaining — ($89,000) • Increase in Operating Contingency for Unforeseen Expenditures— ($500,000) • Finalization of FY 2023 Internal Service Department Budgets and Allocations — $32,000 • Other Miscellaneous Expenditure Adjustments—($1,000) First Public Hearing At the first public hearing held on September 14, 2022,the Administration presented the proposed FY 2023 General Fund budget to the Mayor and City Commission. In addition to the proposed FY 2023 General Fund budget presented, three additional enhancements totaling $204,000 were presented for consideration and inclusion in the FY 2023 General Fund budget. These additional enhancements, which were approved for inclusion in the FY 2023 General Fund budget by the City Commission on September 14, 2022, are further detailed below: Page 182 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 7 • Living Wage Increase (for contractors):$109,000 This enhancement increases the total minimum living wage rate from the current rate of $15.15 per hour including health benefits to $15.61 per hour including health benefits, effective January 1, 2023. This increase is comprised of a 3% increase in the living wage rate and 3% increase in the health benefits rate as approved by the City Commission on September 14, 2022. • Miami Beach Police Athletic League (PAL) Counselor-In-Training (CIT) Summer Work Program: $67,000 This enhancement will provide funds to hire up to 25 teens from 14 to 16 years old to assist the Parks Department with summer camp and event programming. • FIU First Generation Scholarship Program: $28,000 This enhancement funds a partnership with the Miami Beach Police Athletic League (PAL), the Miami Beach Chamber, and FIU through the FIU First Generation Scholarship to provide children in our community funds to go to college, as approved by the City Commission on September 14, 2022.The First-Generation Scholarship is awarded to students who are first-generation college students whose parents or legal guardians have not earned a bachelor's degree. This is a need-based state/institutional scholarship available to undergraduate students who attend Florida public, state universities. It is important to note that at the first public hearing on September 14, 2022, the Administration presented a balanced FY 2023 General Fund budget. Therefore, the additional enhancements summarized above that were approved for inclusion in the FY 2023 General Fund budget are being funded by a decrease from $1.5 million to$1.3 million, or$204,000, in the amount budgeted as operating contingency in the General Fund for FY 2023.As part of the annual operating budget, operating contingency is budgeted to provide funding for any unforeseen expenditures that may arise during the fiscal year, which require City Manager approval to be utilized. FY 2023 GENERAL FUND BUDGET Based on the direction given at the various Budget Briefings during the summer, the budget adjustments made over the summer recess and direction given by the Mayor and Commission at the first public hearing on September 14, 2022, the Administration proposes the FY 2023 General Fund budget as noted below, which, if approved, will result in a balanced budget. September 28, 2022 Budget �i $ Revenues 382,618,000 Expenditures 382,618,000 Surplus/(Gap) $0 The charts below reflect the major revenue and expenditure categories of the FY 2023 General Fund budget totaling $382,618,000. Page 183 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 8 FY 2023 GENERAL FUND REVENUES Charges for Miscellaneous Intergovernmental Services (incl. 4% Non Operating 4% Golf Courses) Revenue Other Taxes, 4% 4% Other Revenues Licenses and 6% 4% Permits 5% Resort Tax Contribution 10% Property Tax 59% FY 2023 GENERAL FUND EXPENDITURES Other 25% Police 34% Public Works, 4% r--�--�� Parks & Recreation " , (including Golf courses) 11% \Fire 26% Page 184 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 9 Recommended One-Time Expenditure Enhancements—Attachment A—($1,593,000) As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for capital expenditures or one-time expenditures and not to subsidize recurring personnel, operational and maintenance costs. The General Fund enhancements below, which are considered one-time in nature, are being recommended for funding in FY 2023 utilizing projected FY 2022 General Fund surplus. Targeted Economic Development Initiatives: ($593,000) • Business Recruitment and Retention Activation ($303,000) The Economic Development Department has been encouraged to attend key national conventions and trade shows to market the City of Miami Beach as a desirable and profitable destination for businesses to relocate or conduct commerce. The Economic Development Department promotes City programs and incentives to increase awareness and retain and attract businesses, especially within the targeted industries. Additionally, it would be advantageous for the Department to coordinate and facilitate periodic business events to enhance business retention, attraction, thought leadership, and general engagement. This request, if approved, would provide funding for a modular tradeshow and conference booth ($106,000); tradeshow activation for 4 shows ($124,000); and quarterly business events and other special events ($73,000). • Marketing and Public Relations: ($160,000) The City has now taken on a broader economic development role including targeted business attraction and retention, working more closely with our public and private sector partners, and developing an enhanced marketing and public relations campaign. Communicating with the appropriate audience is critical to being successful in efforts to recruit businesses, innovators, and investors. Creation of a distinct brand, website, and collateral for Miami Beach that aids in business expansion, retention, and increases support and awareness from the business community would focus Miami Beach's economic development conversation for attraction of corporations, communicate with our business community, cultivate entrepreneurs, and attract a highly educated workforce. • Business Attraction and Retention Parking Incentive Program: ($130,000) On June 22, 2022,the Mayor and City Commission authorized a Parking Incentive Program for business attraction and retention. The Program provides a subsidy in lieu of guaranteed City-owned parking.As approved,the Program would be piloted for a three (3) year period with a focus on the technology, financial services, hospitality, and health/wellness industries. The incentive provides for the value of up to twenty (20) parking access cards per 12-month period. This three-year pilot program would accommodate at least five unique eligible businesses with a 100% subsidy in year 1 ($129,600), 75% subsidy in year 2 ($97,200), and phase out by year 3 with a 50% subsidy ($64,800). Businesses must show a new or expanded commercial (office/retail) footprint and employment records attributed to its Miami Beach location. The incentive amount will be based on number of current employees (up to twenty (20)) and the subsidy will be based on current municipal parking rates for monthly parking access cards. Page 185 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 10 Park View Water Quality Improvements: ($500,000) The Park View Island waterway shows signs of elevated background fecal bacteria indicators, which is a significant public health concern. The Department has met with residents, neighborhoods, committees, and regulatory agencies regarding this concerning problem, and it is paramount that the fecal bacteria is eliminated from the waterway for the health of Biscayne Bay, our residents, and for the ability to enjoy our waterways through the Blueways Master Plan. This one-time request is for the completion of a sediment analysis and bathymetric survey with geotechnical borings to determine the cause of the elevated bacteria indicators, which will provide information and data needed to identify the cause and actions necessary to be taken to address the elevated bacteria indicators. Mount Sinai Baywalk Feasibility Study: ($250,000) This request is for the completion of a feasibility study needed, as adopted by the City Commission on April 6, 2022 through Resolution No. 2022-32125, to determine the costs of designing, permitting, and construction of a baywalk along the Mount Sinai waterfront, pursuant to the City's easement rights for a baywalk under an agreement dated March 2, 2016 with Mount Sinai Medical Center of Florida, Inc. Workforce Housing Code Update: ($250,000) This request is to effectuate specific changes to the City's current code for Workforce Housing as recommended by the Finance and Economic Resiliency Committee (FERC) on July 22, 2023. Recommended Expenditure Enhancements—Attachment A— ($3,193,000) In addition to the recommended FY 2023 recurring expenditures enhancements totaling $3,193,000 and recommended FY 2023 one-time expenditure enhancements totaling $1,593,000, the following pre-approved General Fund expenditure enhancements are reflected in Attachment A, totaling $2,667,000. These enhancements were presented at the FY 2023 Commission Budget Retreat on May 20, 2022, and are also included in the FY 2023 General Fund budget, as further detailed below: Full-Time Sworn (2) Sergeants & (15) Police Officer Positions: ($2,331,000) During FY 2021, a total of 17 Sworn Police positions were approved to be added (2 Sergeants and 15 Police Officers) mid-year over three years on a one-time basis to augment necessary staffing resources in the City's Art Deco Cultural District(ADCD). This request is to fund these additional 17 sworn positions, which were temporarily funded on a one-time basis in FY 2021 and FY 2022, on a recurring basis going forward. Additional Full-Time Sworn (2) Police Officer Positions (Additional Smith and Wollensky Lease Revenues): ($336,000) This request is for two additional sworn Police Officer positions in FY 2023 based on the Mayor and Commission's recommendation at the June 23, 2021 meeting that the incremental revenues from the new Smith and Wollensky. lease approved by voter referendum in November 2021 be earmarked for additional sworn Police Officer positions. Two positions were added in FY 2022 based on the projected increase in revenue for FY 2022 and two more positions are recommended for FY 2023, at a cost of$336,000, based Page 186 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 11 on the incremental increase in revenue for FY 2023. Revenue is projected to increase incrementally until FY 2025 providing for a total of six sworn Police Officer positions based on the total projected increase of$1,150,000 as of FY 2025, should these additional funds be allocated for Police Officers. After an exhaustive review of the enhancement requests submitted by Departments, Attachment A reflects a listing of all FY 2023 recurring expenditure enhancements, with detailed descriptions, recommended for FY 2023. Fire Rescue Unit and Boat Staffing: ($418,000) Improve service delivery by adding 14 Firefighter positions and converting 3 Firefighter positions to 3 Captain positions to separate Fire Boat 4 from Rescue 44 in North Beach, which currently run as a combo unit using the same personnel. Dedicated staffing of the fire boat at the new location will allow for a more optimal coverage area for the unit to have an instant impact on the region's immediate life-saving response capabilities by being readily available to respond 24/7 with direct access to the bay and the open water, as well as provide pro-active patrols to help enforce/report regulations and collaborate with other agencies.Additionally, Fire Boat 4 will become an additional Fire Rescue Unit for response to land-based incidents and will also be used to staff land-based units (engine or rescue) when all units are depleted. This will enhance the Fire Suppression program's ability to respond to emergency incidents. The recommended funding amount has been pro-rated for FY 2023 for 3 months based on the anticipated deployment of the new fire boat that is in the process of being retrofitted and not anticipated to be deployed by the commencement of FY 2023. Marine Patrol Unit Staffing Augmentation: ($0) The Marine Patrol Unit is responsible for dive operations and underwater recovery, patrolling approximately 32 linear miles of waterfront, monitoring all boating activity, enforcing fishery violations, investigating marine accidents, monitoring, and enforcing the local livery activity, and assisting Code Enforcement with code violations, as well as other City departments. The boating community has experienced an exponential increase in boating activity over the last few years, which has the existing unit overwhelmed based on current staffing resources for both the daytime hours and calls for service in the late evenings. Currently, the Marine Patrol Unit is staffed with one Sergeant and six Police Officers. This request is for the expansion of this unit to add an additional Sergeant and four Police Officers by reallocating 5 of the 17 positions that were added mid-year in FY 2021, which would allow the Marine Patrol Unit to provide stronger waterway coverage from 9 am to 1 am, 7 days per week, at no additional recurring cost to the City. Convert All Existing Part-Time Park Ranger Positions to Full-Time Park Ranger Positions Over 3 Years: ($414,000) Based on the need for increased public safety presence throughout the City, Part-Time Park Rangers have been exceeding their regularly assigned maximum work hours, 29 per week. In order to provide critical coverage, 7 days a week for 12 hours a day on average, this request is to convert the existing 29 Part-Time Park Ranger positions budgeted to 29 Full-Time Park Ranger positions over a 3 year period (10 in FY 2022, 10 in FY 2023, and 9 in FY 2024), which will increase coverage without having to add more positions to the Page 187 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 12 budget. This request also renders benefits from an employee retention and recruitment standpoint since full-time positions are much more coveted in the workforce and the retention rate for full-time positions is much higher than that of part-time classifications. Homeless Outreach After Hours: ($364,000) The Office of Housing and Community Services is tasked with the operations of Homeless Services. The Homeless Services Division handles the outreach, relocation, and shelter placement for homeless individuals and families of Miami Beach. Homeless Outreach Services is requesting an additional partnership with New Hope to deliver specialized outreach to engage, assess, and secure treatment for persons with substance abuse and mental health, which will take place 7 days per week, from 7 p.m. to 3 a.m. This enhancement includes a treatment house with 6 beds. If approved, the Administration would assess the need for additional funding, after the program has been fully instituted. Full-Time Positions (3)for Outdoor Dining Concession Program: ($177,000) At the.June 22, 2022 City Commission Meeting, the Mayor and City Commission repealed the City's Sidewalk Café and Parklet Program and created a new Outdoor Dining Concession Program, which will be overseen by the Public Works Department. The new program approved by the City Commission will increase the review and management efforts of the Public Works and Code Compliance Departments requiring two additional Engineering Assistant I positions in the Public Works Department and one additional Office Associate IV position in the Code Compliance Department. It is important to note that the cost of these additional positions will be offset entirely by an increase in revenues from the new program. Additional Consulting Services for Grant Application Opportunities: ($150,000) This request for additional professional/consulting services to assist with the additional workload of the new Bipartisan Infrastructure Bill as a result of the number of larger grants the City will be able to apply for. The $1.2 trillion Bipartisan Infrastructure Bill significantly has increased the amount and number of grants that are available, and the Administration intends to work with consultants to assist staff in applying for these funds that are available. The City has been quoted an estimated amount of$50,000 - $60,000 per grant for professional services. Small Business Incubator/Accelerator Program: ($130,000) Attract and retain viable businesses that will meaningfully contribute to the Miami Beach economy and brand, the development of a Miami Beach incubator/accelerator program that would interact with startups; provide physical space; offer educational programs, mentorship, and networks will be an asset to business community. The incubator/accelerator program would give very early stage companies access to support needed to get established at their own pace. The goal is to give companies the tools and knowledge they need to scale, innovate, and build capacity to excel. Commercial Lease Subsidy Program/Permitted Use Incentive: ($120,000) Arts and culture are the pillars of Miami Beach, having played a vital role in the 1990s renaissance and continuing to reaffirm the City's relevance today. Arts and culture attract both visitors and residents to Miami Beach and should be nourished as a source of our identity. A nuanced approach to curating desirable commercial activities will help improve the retail character of the Art Deco Cultural District (ADCD) and transition legal Page 188 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 13 nonconforming uses into businesses with permitted uses to enrich the City's existing tourism, hospitality, and entertainment industries.To address the existing retail challenges in the district, the Program, which was approved by the City Commission on July 8, 2022, would attract unique retail activity that accentuates arts and culture, promotes vibrant placemaking and family-friendly activity, and incentivize permitted uses while also enhancing the visitor experience. General Fund Living Wage Impact: ($109,000) Funding for the City to increase the total minimum living wage rate from the current rate of$15.15 per hour including health benefits to $15.61 per hour including health benefits, effective January 1, 2023, which is comprised of a 3% increase in the living wage rate and 3% increase in the health benefits rate. The total FY 2023 impact for all funds is$409,000. Full-Time Financial Analyst III Position (Finance- Customer Service Center): ($89,000) Restore a similar supervisor position that was eliminated as part of the FY 2021 budget process. Restoring this position was recommended in a recent report conducted by a consultant that reviewed the operations of the Finance Customer Service Center. This position would help quickly resolve customer service issues and distribute work equitably. Full-Time Financial Analyst II Position: ($80,000) Full-time position responsible for lease accounting, which is the process by which an organization reviews, confirms, and records the financial impacts of its leasing activities. This position will assist in keeping track of assets, liabilities, income, and expenses generated by the City's various and diverse agreements and leasing activities in order to improve the accuracy of billings and collections, as well as meet all other deliverable deadlines stated in the Agreements. Full-Time Crime Scene Technician I Position: ($76,000) This addition will result in quicker response time to crime scenes. Currently, there are (9) Crime Scene Technicians working the road covering (3)three shifts (24) hours a day. (3) on Days, (3) on Afternoon and (3) on Midnight with intermittent periods of understaffing due to days off and training. Yearly, we have seen a consistent increase in the number of calls for service transacted by the Crime Scene Squad. For example, 3,268 calls for service were registered for 2005,while in 2019, we saw 5,103. A 56% increase in demand while maintaining the same number of resources. In addition to the resources needed to accommodate this increase, the introduction of new technologies to the field (e.g., Rapid DNA & MVac) has also expanded the amount of training and development necessary to produce a highly-proficient Squad, as evidenced by the over 837% increase in latent fingerprint identifications during the period mentioned above. Full-Time Information Technology Specialist II Position: ($74,000) Establish an Information Technology position that reports to the Fire Department that will Improve facility and equipment maintenance by reducing downtime and minimizing repair costs. This position is essential to the Fire Department to manage the increasingly sophisticated computer and information systems in use now and coming on-line in the near future. Currently, a team of firefighters working above and beyond their normal hours and duties are performing the majority of service to maintain the Fire Department IT functions. There's a desire to have IT manage the currently unmanaged computer equipment including our ESO Laptops,the additional ESO computer laptops that are being Page 189 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 14 purchased and management of existing Apple iPads. In addition,the Fire Inspectors going to hand-held units and additional projects coming in the future, make this position imperative to the Fire Department and IT. This position, if approved, would be funded from the General Fund and reimbursed from the Department's Training and Technology Fund. Mobile Food Pantry Program: ($72,000) This request is to cover the cost of distribution services, including staff, recruitment of volunteers, box truck usage, and groceries for the Feeding South Florida Food Distribution Program that will provide groceries through their mobile grocery distribution truck. Access to food is one of the highest needs for low-income residents on Miami Beach. This grocery distribution has been serving an estimated 200 people at each distribution and the Housing and Community Services Department is looking to continue meeting this need for the residents of Miami Beach. The Housing and Community Services Department will determine the set day of the month that the distribution will occur. There will be one distribution per month for 12 months, the set location is to be determined and will likely be in Mid-Beach in order to reach as many families in need as possible. Miami Beach Police Athletic League (PAL) Counselor-In-Training (CIT) Summer Work Program: ($67,000) This request is to hire up to 25 teens from 14 to 16 years old to assist the Parks Department with summer camp and event programming. Full-Time Irrigation Systems Supervisor Position: ($65,000) With the adoption of the Strategic Plan: Through the Lens of Resilience, Greenspace Management has assessed its operations and identified a crucial need to create an Irrigation System Supervisor position. This position will ensure departmental success in achieving many of the Commission and Management's goals and objectives, by providing a comprehensive assessment and long-term management plan for all of the irrigation systems in the City's rights-of-way.The Irrigation System Supervisor would be responsible reducing irrigation water consumption and costs by creating an updated inventory of all irrigation systems and related components, evaluating the efficacy of all systems based on current industry standards/best management practices, identifying potential efficiencies and upgrades, managing all system improvement projects, training Greenspace staff on all advancements in the irrigation field, and reviewing the irrigation reports for all landscape maintenance contractors for accuracy and completeness. Full-Time Property& Evidence Tech I Position: ($64,000) The unit currently has 10 property and evidence technicians(PET 1)who directly deal with property and evidence items. Other PET I work in BWC, Fleet, and Quartermaster. There is a need for additional staffing to create a designated confiscations team like other agencies to include a PET II (Supervisor). The unit is taking in more than releasing and/or destroying due to staffing shortages. There is an increase in departmental staffing and all the enhanced staffing details IE: Spring Break, compounding the issue. There are currently over 115,000 items in inventory and are quickly running out of storage areas. With the upcoming building renovation, there is a need to confiscate as much evidence as possible to help minimize the daunting task of the PEU move. Page 190 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 15 Citywide Health and Wellness Initiatives: ($50,000) This enhancement is for funding of Citywide Health and Wellness Initiatives. The Parks and Recreation Department recognizes the importance of health and wellness as a significant pillar for the community. If this enhancement is approved, funds would be allocated toward citywide health and wellness initiatives to include specialized outdoor fitness programming (Such as paddle board yoga, HIIT classes, spin cycling), marathon runs/walks, step challenges and special events (Such as Battle of the Gyms, obstacle courses, watersport competitions, etc.). Funding for this recommended request would be in addition to the funding recommended for a large-scale health and wellness/sports tourism event. Full-Time Code Violation Clerk Position: (General Fund portion —$34,000) As a result of the increase in special master cases, there is a need to add a position to provide highly responsible technical and clerical work as an assistant to a quasi-judicial board or Special Magistrate, responsible for a variety of staff support duties in preparing and distributing agendas, notices to appear, and legal documents and in performing follow-up functions relative to code violation hearings and other matters which come before the board or Special Magistrate for adjudication. This total cost for this recommended position is$57,000, which is recommended to be split-funded between the General Fund ($34,000) and Enterprise Funds ($23,000). FIU First Generation Scholarships: ($28,000) Program in partnership with the Miami Beach Chamber Education Foundation and Police Athletic League(PAL)to yield a total of$105,000 in education scholarship funds annually. Groot Hospitality Parking Incentive: ($26,000) On June 22, 2022, the Mayor and City Commission authorized a business retention parking incentive for Groot Hospitality, an established Miami Beach based company with a significant portfolio of restaurants, cafes, nightclubs, and hotels. Groot currently employs hundreds of employees at its numerous Miami Beach venues, which generate significant tax revenue, employ residents, and enhance the Miami Beach tourism and hospitality- centered economy. The incentive would include 20 parking access cards that Groot may utilize to operate at its newly expanded 7,600 sf corporate headquarters at 1680 Meridian Avenue. Providing Groot with city-owned parking accommodations with a subsidy would enhance the presence of the hospitality industry as Groot has doubled its headquarters office footprint and projects to hire 40 additional employees as a result of the expansion. Key Data Business Intelligence (BI) Platform: ($21,000) Key Data is a business intelligence (BI) and benchmarking tool that provides real-time data on professional and homesharing platform vacation rentals, among other services. It provides the Police Department with information regarding volume and destination of visitors who opt not to stay at hotels, visitor origins and historical performance data which is then used by the Intelligence Unit to provide a weekly analysis of visitor occupancy levels. The platform has proven essential to the Department's daily operations. It is used to understand visitor movements and trends by area, the types, and volumes of rentals available at any given time, and most importantly, to predict upcoming visitor occupancy volume through which to confirm or re-evaluate Department staffing models. Coupled with hotel occupancy data provided by local partners, Key Data has become an invaluable tool not only for the Department to understand the dynamics of the city, but also for the City of Page 191 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 16 Miami Beach as a whole through the regular sharing of occupancy reporting with City departments. Investigative Support Mapping Software: ($20,000) These analytical tools help law enforcement visualize large quantities of information collected by cellular towers and providers. The web-based product can ingest call detail records, or CDRs,which track cellular contact between devices on behalf of mobile service providers, showing who is talking to whom. They can be further plotted on a map such as google earth to show where the device has traversed. First Alert Real-Time Artificial Intelligence (Al) Platform: ($20,000) First Alert (by Dataminr) is a real-time Al platform powered by Dataminr that detects the earliest signals of high-impact events and emerging risks from a wide array of publicly available data and creates tailored public safety alerts that are sent in real time to designated accounts, phones, and e-mail addresses. This allows for a timely response to and mitigation of local, state and even national active threats, disasters, and criminal activity. The keyword algorithm employed by the software casts a wide net in its searches and creates a network of real time communication. It allows the freeing up of time needed for analysts, dispatchers, and public safety personnel to perform their essential duties. First Alert has proven beneficial to the Department's daily intelligence operations and will prove imperative in providing real-time concerns within the impending RTCC. It is an invaluable tool accepted and embraced by the public safety and law enforcement industry and will ensure that RTCC activities remain cutting edge and at par with neighboring agencies. Independent Contractor CPA/Auditor for Education Grants: ($10,000) ODPI is requesting support from an independent contractor with accounting and/or auditing skills to support the review of quarterly reports to ensure compliance with the grant terms and expenditure restrictions. This support with ensure compliance and avoidance of audit exceptions. Impact of Recommended Internal Service Fund Department Enhancements on the General Fund: ($515,000) For FY 2023, there are several expenditure enhancements recommended for the City's various Internal Service Fund Departments, such as Facilities and Fleet Management and Information Technology, among others. The amount reflected represents the portion of the total expenditure enhancements recommended for the Internal Service Fund Departments for FY 2023 that is estimated to impact the General Fund budget since a large part of each Internal Service Fund Departments' total operating budget is charged back to other City departments and funds based on services provided. Use of Resort Taxes to offset Tourism Eligible Expenditures in the General Fund Based on a study completed by a third-party consultant during FY 2022 using actual expenses for FY 2021, the study estimated that there are approximately $165.2 million in eligible Resort Tax expenditures in the General Fund. These include expenditures associated with police officers serving entertainment areas; a portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced code Page 192 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 17 compliance provided to respond to evening entertainment area violations and staffing of special events; other code compliance activities in tourism and visitor related facilities/areas; operations of the Tourism and Culture Department and the Cultural Arts Council; museums and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor Center funding; holiday lighting; Jewish Museum; Miami Design Preservation League (MDPL); etc. The total Resort Tax Fund transfer to the General Fund for FY 2023 is approximately$39.2 million, which is a $14.4 million, or 57.8%, increase from the budgeted FY 2022 transfer of$24.9 million that was decreased due to the impact of COVID-19 on the Resort Tax revenues. GENERAL FUND RESERVES The projected FY 2022 General Fund reserve balance as of the second quarter projection, as reflected in the Letter to Commission (LTC 210-2022) dated May 26, 2022 and presented at the July 15, 2022 FERC Budget Briefing, is approximately $96.1 million, which would meet and exceed the City's General Fund reserve policy goal of 3 months or$88.5 million. The$7.6 million projected over and above the reserve policy goal has been recommended to be set aside for capital project needs and funding gaps, if realized at year-end. General Fund II $ Q2 Projected Reserve $96.1 M FY 2022 General Fund Reserve Policy(3 Months)* ($88.5M) Abovel(Below) Policy Goal • $7.6M *FY 2022 General Fund Reserve ($3541 million/3 months) $88.5M Based on the FY 2023 General Fund budget, the updated reserve goal for the General Fund increases by $7.2 million to $95.7 million, which is the equivalent of 3 months of the FY 2023 General Fund budget of$382.6 million. If the City Commission approves the General Fund budget balancing recommendations outlined by the Administration for FY 2023, the General Fund reserve would be $90.2 million, which is equivalent to approximately 2.8 months of reserves. This exceeds the minimum 2 month General Fund unrestricted budgetary fund balance recommended by the Government Finance Officers Association (GFOA). It is important to note that the FY 2022 projections will continue to be refined and updated at year-end of FY 2022. . Page 193 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 18 General Fund $ Q2 Projected Reserve - $96.1 M Additional Projected FY 2022 Surplus (Q2 to Q3) $6.3M Recommended Uses: Proposed COLA(2%April 2022) ($1.3M) Proposed Furlough Repayment ($1.7M) Recommended FY 2023 One-Time Enhancements ($1.6M) Capital Project Gaps ($7.6M) Q3 Projected Reserve $90.2M FY 2023 General Fund Reserve Policy(3 Months)** ($95.7M) Above/(Below) Policy Goal ($5.5M) **FY 2023 General Fund Reserve ($382.6 million/3 months) $95.7M RESORT TAX FUND The Resort Tax Fund is a Special Revenue Fund that consists of three main components: (1) a 2% Resort Tax comprised of a 2% Bed Tax and 2% Food & Beverage Tax; (2) a 1% Bed Tax for Quality of Life (QOL) capital projects, transportation initiatives, and arts and culture; and (3) a 1% Bed Tax dedicated to the repayment of outstanding debt service for Resort Tax bonds issued as part of the most recent Convention Center renovation and expansion project, as well as funding for renewal and replacement of Convention Center assets. 2% Resort Tax At the July 15, 2022 FERC Budget Briefing, the Mayor and City Commission was also briefed regarding the Preliminary FY 2023 Resort Tax budget. Based on actual Resort Tax collections as of April 2022, the projected Resort Tax surplus for FY 2023 was $878,000 assuming a 1% increase over FY 2022 year-end projections. II FY 2022 i Preliminary ii $Variance %Variance I__ Adopted I FY 2023 Revenues $57,198,000 $74,950,000 $17,752,000 31.0% Expenditures $57,198,000 $74,072,000 $16,874,000 29.5% Surplus/(Gap) $0. $878,000 $878,000 Approach to Balance The Administration identified and recommended a combination of revenue and expenditure refinements, as well as one-time and recurring expenditure enhancements which, if approved by the Committee, would have resulted in a balanced 2% Resort Tax budget. Page 194 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 19 FY 2023 Balancing Strategies $ Preliminary Surplusl(Gap) $878,000 Revenue Refinements 755,000 Expenditure Refinements (480,000) Recommended "One-Time" Expenditure Enhancements • (755,000) Recommended Recurring Expenditure Enhancements (398,000) Net $0 The above-mentioned recommendations were approved by the Committee. Adjustments Subsequent to Budget Briefings Over the summer recess, the Administration further refined the FY 2023 2% Resort Tax budget based on recommendations from the Budget Briefings and finalization of the proposed FY 2023 2% Resort Tax budget. These adjustments are summarized and further detailed below. FY 2023 Balancing Strategies $ Preliminary Surplus/(Gap) $0 Recommended Recurring Expenditure Enhancements ($50,000) Expenditure Refinements $50,000 Net $0 Recurring Expenditure Enhancements— ($50,000) • At the July 22, 2022 FERC meeting, the Committee recommended an increase in the contribution to Miami Design Preservation League for Art Deco Weekend from $100,000 to $150,000 —($50,000) Expenditure Refinements —$50,000 • Finalization of FY 2023 Internal Service Department Budgets and Allocations — ($122,000) • Adjustment of the FY 2023 Resort Tax Contribution to General Fund for Tourism- Eligible Expenditures based on Finalization of the FY 2023 Resort Tax Budget — $172,000 FY 2023 2% RESORT TAX BUDGET Based on the direction given at the various Budget Briefings during the summer, the budget adjustments made over the summer recess, and direction given by the Mayor and Commission at the first public hearing on September 14, 2022, the Administration proposes the FY 2023 2% Resort Tax budget as noted below, which, if approved, will result in a balanced budget. Page 195 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 20 September 28, 2022 Budget I� $ 2% Revenues 75,705,000 2% Expenditures 75,705,000 Surplus/ (Gap) $0 Recommended "One-Time" Expenditure Enhancements—Attachment A— ($3,955,000) As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for capital expenditures or one-time expenditures and not to subsidize recurring personnel, operational and maintenance costs. The Resort Tax Fund enhancements below, which are considered one-time in nature, are being recommended for funding in FY 2023 utilizing projected FY 2022 Resort Tax Fund surplus. March 2023/Spring Break-Program Funding: ($3,200,000) This request is to allocate funding for the Tourism and Culture Department to implement a cultural program strategy and activations during the months of March and April (Spring Break) within the City of Miami Beach, specifically, the Lummus Park and the beachfront areas. The City will develop and implement, with the support of experienced and skilled production companies, unique and innovative activations and events that will engage residents, guests, and tourists during this high impact period. Large-scale Health and Wellness Event/Sports Tourism: ($500,000) This enhancement is to fund one or more possible large-scale health and wellness event(s), which promotes sports tourism in the City. Sports Tourism is one of the fastest growing sectors in tourism.With the City having its focus on promoting health and wellness in the community, hosting a large-scale event in the City is a perfect way to promote Miami Beach on a global level. Funding for this recommended request would be in addition to the funding recommended for citywide health and wellness initiatives. Vessel for Marine Patrol Unit: ($155,000) The Marine Patrol Unit is responsible for dive operations and underwater recovery, patrolling approximately 32 linear miles of waterfront, monitoring all boating activity, enforcing fishery violations, investigating marine accidents, monitoring, and enforcing the local livery activity, and assisting Code Enforcement with code violations, as well as other City departments. The boating community has experienced an exponential increase in boating activity over the last few years, which has the existing unit overwhelmed based on current resources. This request is to add an additional vessel to the unit,which is currently staffed with one Sergeant and six Police Officers. Ocean Drive Promenade Programming: ($100,000) The Ocean Drive Promenade Music Series is presented by the Ocean Drive Association in partnership with the City of Miami Beach and the Greater Miami and the Beaches Convention and Visitors Bureau. The music series will feature live concerts in Lummus Park between 14th Street and 14th Place, on Sundays, at 5:00 p.m. to build community for residents and a great vibe for tourists, while amplifying positive messaging about Ocean Drive and Miami Beach. On April 29, 2022, the Finance and Economic Resiliency Committee (FERC) gave a favorable recommendation to approve the funding request of Page 196 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 21 approximately $100,000 for the 2022 music series. The FERC also made the recommendation that funding be made available as a one to one match for FY 2023. Recommended Recurring Resort Tax Enhancements—Attachment A— ($391,000) In addition, the following recurring Resort Tax enhancements are being recommended for funding in FY 2023: 2023 FTX Grand Prix Festival: ($236,000) On March 9, 2022, the City Commission accepted the favorable recommendation of the Finance and Economic Resiliency Committee (FERC)to provide a total combined special event sponsorship of $375,747 for the 2022 FTX Grand Prix Festival, which was comprised of a $235,162 contribution for City services and $140,585 in special events permit fee waivers. Based on discussion from the June 22, 2022 City Commission meeting, this request is to allocate funding in the FY 2023 budget for the 2023 FTX Grand Prix Festival based on the sponsorship that was approved for FY 2022. Addition of Activations to Lummus Park: ($105,000) This enhancement is for the addition of two (2) new large-scale, family-friendly activations at Lummus Park. Over the past two years, there has been a push to bring more family- friendly activations to the Lummus Park area. This budget will allow the Parks and Recreation Department to host two (2) special event activations annually, which could potentially generate revenue of$60,000 annually. Miami Design Preservation League Art Deco Weekend: ($50,000) As part of the adopted FY 2020 Resort Tax budget, a $100,000 contribution to the Miami Design Preservation League for usage of City of Miami Beach services needed (Police, Fire, Sanitation, etc.)for Art Deco Weekend was approved by the City Commission. This additional request of$50,000 will provide for the increased cost of Police services, as well as increased marketing efforts, for the event bringing the City's total contribution up to $150,000 in FY 2023 as recommended by the Finance and Economic Resiliency Committee on July 22, 2022. In addition to the recommended FY 2023 recurring Resort Tax expenditures enhancements above totaling $391,000 and recommended FY 2023 one-time expenditure enhancements totaling $3,955,000 above, the following pre-approved Resort Tax expenditure enhancements are also reflected in Attachment A, totaling $2,324,000. These enhancements were presented at the FY 2023 Commission Budget Retreat on May 20, 2022, and are included in the FY 2023 Resort Tax budget, as further detailed below: Police Spring Break Overtime: ($1,722,000) Spring Break is an unsanctioned large scale event that occurs each year from the last week in February until the first week of April (6 week period), which has presented documented challenges to the Police department to maintain public safety and to prevent disorder thus requiring the full deployment of police personnel 24 hours a day over the 6 week period. The MBPD performs critical intelligence gathering for every major special event to include Spring Break. Based on current intelligence and the previous year's challenges,the department prepares an Action Plan which includes daily staffing sufficient enough to protect the public and all Police Officers. This level of 24/7 police presence is Page 197 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 22 required to maintain order in the Art Deco Cultural District (ADCD), the beach, and throughout the City and thus requires the funds requested. Full-Time Code Compliance I Positions (6)for Art Deco Cultural District: ($401,000) As part of the FY 2022 budget, 6 additional temporary Code Compliance Officer I positions were added on a one-time basis over three years as part of a pilot program to provide a steady uniformed presence in the Art Deco Cultural District (ADCD), formerly known as the Entertainment (MXE) District, to address quality of life concerns as the district is being reimagined as the Art Deco Cultural District. This request is to fund these additional 6 positions, which were temporarily added in FY 2022, on a recurring basis going forward. Full-Time Code Compliance I Positions (3) for Short-Term Rental Enforcement: ($201,000) As part of the FY 2022 budget, 3 additional temporary Code Compliance Officer I positions were added on a one-time basis over three years as part of a pilot program to enhance the enforcement of short-term rentals. This request is to fund these additional 3 positions, which were temporarily added in FY 2022, on a recurring basis going forward. USE OF RESORT TAX RESERVES The projected FY 2022 2% Resort Tax Fund reserve balance as of the second quarter projection, as reflected in the Letter to Commission (LTC 210-2022) dated May 26, 2022, is approximately $38.4 million,which increased to$42.2 million if the additional revenue collected for April and May of$3.8 million was included as presented at the July 15, 2022 FERC Budget Briefing. This would meet and exceed the City's current 2% Resort Tax reserve policy goal of 6 months or $28.6 million. After setting aside the $3.2 million recommended by the Administration and accepted by the FERC at the July 15, 2022 FERC Budget Briefing for FY 2023 Spring Break Programming, the remaining $10.4 million projected over and above the reserve policy goal was recommended to be set aside for capital project needs and funding gaps, if realized at year-end. 2% Resort Tax Fund Q2 Projected Reserve - r $38.4M Additional Resort Tax Revenue (April & May) $3.8M FY 2022 2% Resort Tax Reserve Policy(6 months)* ($28.6M) Spring Break Programming -Set Aside ($3.2M) Abovel(Below) Policy Goal $10.4M. *FY 2022 Resort Tax Reserve ($57.2 million/6 months) $28.6M Based on the FY 2023 2% Resort Tax budget, the updated reserve goal for the 2% Resort Tax Fund increases by $9.3 million to $37.9 million, which is the equivalent of 6 months of the FY 2023 2% Resort Tax budget of$75.7 million. If the City Commission approves the 2% Resort Tax budget balancing recommendations outlined by the Administration for FY 2023, the 2% Resort Tax reserve would be $28.5 million, which is Page 198 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 23 equivalent to approximately 4.5 months of reserves. It is important to note that these projections will continue to be refined and updated at year-end of FY 2022. 2% Resort Tax Fund I $ Q2 Projected Reserve ' - $42.2M Additional Projected FY 2022 Surplus (Q2 to Q3) $0.7M Recommended Uses: Spring Break Programming ($3.2M) Recommended FY 2023 One-Time Enhancements ($0.8M) Capital Project Gaps ($10.4M) Q3 Projected Reserve $28.5M FY 2023 Resort Tax Reserve (6 months)** ($37.9M) Above/(Below) Policy Goal ($9.4M) **FY 2023 Resort Tax Reserve($75.7 million/6 months) . $37.9M FY 2023 ENTERPRISE FUND BUDGETS The City accounts for those goods and services provided by a particular department to external users for which a fee is charged as Enterprise Funds. The City's Sanitation, Water, Storm Water, Sewer, Parking, Convention Center, and Building operations comprise this category of proprietary funds. The FY 2023 Enterprise Funds budgets total $246.0 million. This represents an increase of approximately $15.7 million, or 6.8%, from the FY 2022 Enterprise Funds budgets totaling $230.3 million, primarily due to the following: • Water reflects an overall increase of$1.5 million, or 4.4%, primarily due to an increase in operating expenditures related to a recommended enhancement for completion of water testing involving the Federal Mandate EPA Lead & Copper Rule Update, as well as an increase in the budgeted set-aside for renewal and replacement of future Water assets that is based on projected revenues in excess of expenditures for FY 2023. These increases were, however, partially offset by decreases in debt service, internal service, capital, and other miscellaneous operating expenditures. • Sewer reflects an overall increase of approximately$4.5 million, or 8.5%, primarily due to increases in the budgeted set-aside for renewal and replacement of future Sewer assets that is based on projected revenues in excess of expenditures and sewage treatment services provided by Miami-Dade County for FY 2023. These increases were, however, partially offset by decreases in debt service, internal service, capital, and other miscellaneous operating expenditures. • Storm Water reflects an overall increase of $2.2 million, or 6.9%, primarily due to an increase in the budgeted set-aside for renewal and replacement of future Storm Water assets that is based on projected revenues in excess of expenditures, as well as increases Page 199 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 24 in personnel and other miscellaneous operating expenditures, which were partially offset by a decrease in internal service and capital expenditures. • Sanitation reflects an overall increase of$1.7 million, or 7.6%, primarily due to increases in personnel and operating expenditures for enhanced staffing and services recommended for North Beach and the beachwalk, as well as internal services expenditures, which were partially offset by a decrease in capital expenditures for vehicles, machinery, and equipment scheduled for replacement in FY 2023 per Fleet Management. • Building reflects an overall increase of $544,000, or 3.1%, primarily due to increases personnel expenditures resulting from applicable merit and cost of living adjustment increases and increases in the City's premiums for health and life insurance for all City employees budgeted in FY 2023, as well as increases in operating expenditures based on anticipated department needs in FY 2023. • Parking reflects an overall increase of$3.1 million, or 7.2%, primarily due to increases in personnel expenditures resulting from applicable merit and cost of living adjustment increases and increases in the City's premiums for health and life insurance for all City employees budgeted in FY 2023, increases in operating expenditures based on anticipated department needs in FY 2023, increases in debt service expenditures, and internal services expenditures. • The Convention Center Fund reflects an overall increase of$2.1 million, or 7.6%, primarily due to an increase in the number of events anticipated for FY 2023, resulting in an increase in projected personnel and operating expenditures necessary to host these events, as well as increases in internal services and capital expenditures for ancillary services and equipment needed. FY 2023 INTERNAL SERVICE FUND BUDGETS The City accounts for goods and services provided by one department to other departments citywide on a cost reimbursement basis as Internal Service Funds. Central Services, Facilities and Fleet Management, Information Technology, Risk Management, Medical and Dental, and the Office of the Inspector General comprise this category of proprietary funds. The FY 2023 budgets for the Internal Service Funds total $122.4 million, which represents an increase of approximately $7.4 million, or 6.4%, over the FY 2022 budgets for the Internal Service Funds, primarily due to the following: • The Medical and Dental Fund budget increased by approximately$4.6 million, or 11.1%, primarily due to projected increases in paid medical and prescription claims based on FY 2022 third quarter actuarial projections and claims experience. • Fleet Management reflects an overall increase of $989,000, or 5.9%, primarily due to increases in operating expenditures related to gasoline and diesel anticipated in the upcoming fiscal year, as well as routine vehicle maintenance. Page 200 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 25 • Information Technology reflects an overall increase of$700,000, or 3.7%, primarily due to increases in operating expenditures to enhance the City's cyber security services and file and monitoring services, the addition of a software development contractor application modernization and digitization of internal processes, and other additional miscellaneous operating and internal services expenditures based on anticipated department needs. • Risk Management reflects an overall increase of $521,000, 2.2%, primarily due to projected increases in the renewal rates across all lines of insurance, including windstorm and flood, for the City's existing assets. • Facilities Management reflects an overall increase of$363,000, or 3.1%, primarily due to increases in operating expenditures for janitorial services, HVAC, pest control, warehouse supplies and stock, and general and preventive cyclical maintenance of the City's facilities. Further, the budget also includes additional funding for enhanced iguana removal services. • The Office of the Inspector General reflects an overall increase of $194,000, or 12.7%, primarily due to increases in personnel services expenditures resulting from applicable merit and cost of living adjustment increases, increases in the City's premiums for health and life insurance for all City employees budgeted in FY 2023, and the re-organization of the department's existing positions between its different funding sources. • Central Services reflects an overall increase of $23,000, or 2.3%, primarily due to increases in personnel services expenditures resulting from applicable merit and cost of living adjustment increases and increases in the City's premiums for health and life insurance for all City employees budgeted in FY 2023, as well as increases in miscellaneous operating expenditures based on anticipated departments. Internal Service costs are generally allocated to the General Fund and Enterprise Fund, as well as Special Revenue Funds departments. The Risk Management Fund, however, reimburses the General Fund for the cost of legal services provided. NORTH BEACH CRA Property Values On July 1, 2022, the City received the 2022 Certification of Taxable Value from the Miami-Dade County Property Appraiser indicating that the taxable value for the North Beach CRA was approximately $1.6 billion. This represents a $165.3 million, or 11.6%, increase in values compared to the certified 2021 values of approximately$1.4 billion, which is the base year for the newly created North Beach CRA, based on the values provided by the Miami-Dade County Property Appraiser. July 2022 j Certified North,Beach CRA 1,585,511,443 Base Year 1,420,227,377 Tax Increment 165,284,066 Page 201 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 26 The City and County, in accordance with the Interlocal Agreement executed on October 4, 2021, are both required to contribute 60% of the tax increment derived from the North Beach CRA area based on the millage rates proposed by both the City and County for FY 2023. For FY 2023, based on the millage rates proposed by both the City and the County, it is estimated that the revenues for the North Beach CRA will total approximately$1.0 million. h North Beach l; CRA City Contribution $577,000 County Contribution $458,000 Total $1,035,000 FY 2023 Budget Some of the initial priorities for the North Beach CRA include beautification, enhanced City services, small business development, arts and culture tourism and branding. As such, the Administration is recommending the following budget for FY 2023 with the remaining surplus recommended to be set aside in the North Beach CRA Trust Fund to be designated for future project(s)with significant redevelopment impact. North Beach CRA I FY 2023 1 Revenues: City TIF Contribution $577,000 County TIF Contribution $458,000 Total Revenues $1,035,000 Expenditures: Beautification(20.3%) $210,000 Enhanced Services(19.7%) $204,000 Arts and Culture (5.0%) $52,000 Small Business Development(4.7%) $49,000 Administration(2.4%) $25,000 Set-Aside for Affordable/Workforce Housing(10.0%) _ $104,000 Set Aside for Future Projects(37.8%) $391,000 Total Expenditures $1,035,000 USE OF ONE-TIME REVENUES FOR RECURRING EXPENDITURES The City's current policy regarding the use of one-time revenues states that "the City of Miami Beach will use one-time, non-recurring revenue for capital expenditures or one-time expenditures and not subsidize recurring personnel, operations, and maintenance costs."The FY 2023 budgets for the Building and Sanitation Funds require the use of fund balance for recurring operating expenditures as set forth in the budgets presented for FY 2023. Page 202 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 27 As a result, it is recommended that the Mayor and City Commission waive this policy, as adopted by Resolution No. 2006-26341, providing for the one-time use of fund balance to be utilized for the FY 2023 Building and Sanitation Funds budgets for recurring personnel, operations, and maintenance costs. During the upcoming fiscal year, the Administration will continue to explore and recommend further actions to ensure that these funds move toward being structurally balanced. POSITION TRENDS Based on the recommended enhancements detailed above for FY 2023, the full-time position count is 93 positions, or 4.4%, more in FY 2023 than in FY 2007, as summarized in the chart below. The FY 2023 position count includes the 15 Police Officers and 2 Sergeants, 2 Police Officers from the incremental revenues from the new Smith and Wollensky lease, and 9 Code Compliance Officer positions added as one-time enhancements during FY 2021 and for FY 2022. This count also includes 20 additional full-time Park Ranger positions, 14 additional Firefighter positions, and the reinstatement of 11 Parking positions, 5 Sanitation positions, and 2 Transportation positions eliminated during the COVID-19 pandemic. To conclude, this also includes 13 additional Firefighter positions required to eliminate the Firefighter "R day" and convert into an"A day"that will occur every fifth shift resulting in the average pay period for twenty- four (24) hour shift personnel to be 90 hours in a 14-day period as reflected in the collective bargaining agreement between the City and the IAFF that was approved by the City Commission on September 14, 2022,subject to the City Commission's approval of the corresponding classified salary ordinance on second reading scheduled for September 28, 2022. Position Count FY 2007-FY 2023 2,400 2,300 2,200 2,100 ■ ■ . 2,000 ■ 1 ■ ■ ■ ■ ■ 1,800 I ■ I ■ ■ ■ ■ mil cm■ ' I gip. ■ 683 1,700 1,700 ■ 609 ■, I I ■ F> ■ 600.,■ ■ ■ ■ ■ 661 ■ 1,600 ■ 608 ■ Eg■ m■ ■ ■ ■ I I I I I 1,500 ■ ■ ■ ■ m■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 1,400 ■ I ■ . . ■ ■ ■ ■ ■ ■ 1 1,300 ■ ■ ■ ' i ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 1,200 ■ ■ ■ ■ ■ IIIIII ■ ■ ■ ■ ■ 1,100 III III IIIII ■ IIII 1,000 III I III I IIIII IIII ■ 900 ■ ■ ■, ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 800 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 700 1,5091 1,4411 1,3991 1 1 1 1 1 1,4421 1,469■1,5361 1,5361 1,5371 1,5261 1,4281 1,437■1,537 600 ,1,345■1,2731 1,3221 1,3371 1,371■ ■ ■ ■ ■ ■ ■ ■ ■ 500 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 400 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ONION 300 ■ ■ IIIIIIIII I I ■ I I 100 ■ ■ ■ I ■ I I I II MEIN ■ I I 0 FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 2007 2008 2009 2010 2011 2012 _ 2013 2014 2015 2016 _ 2017 2018 2019 2020 2021 2022 2023 ❑Other Funds 618 609 608 582 521 574 566 571 585 600 624 620 620 603 657 661 683 ■General Fund 1,509 1,441 1,399 1,345 1,273 1,322 1,337 1,371 1,442 1,469 1,536 1,536 1,537 1,526 1,428 1,437 1,537 Total 2,127 2,050 2,007 1,927 1,794 1,896 1,903 1,942 2,027 2,069 2,160 2,156 2,157 2,129 2,085 2,098 2,220 J Page 203 of 508 Adopt Final Budgets for FY 2023 September 28, 2022 Page 28 CONCLUSION The Administration recommends adoption of the attached Resolution which adopts the final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds budgets for FY 2023. Attachment A— FY 2022 One-Time Expenditure Enhancements Attachment A— FY 2022 Recurring Expenditure Enhancements ATH/JW/TOS Page 204 of 508 ATTACHMENT A FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS Requested Recommended Year 2. ° . P sitions • Enhancement' .. - • Fund = Program _ - Description _ - Enhancement Enhancement • •Impact FT PT , ' • CITYWIDE This one-time request is for the completion of a feasibility study needed, . as adopted by the City Commission on April 6,2022 through Mount Sinai Baywalk Feasibility Resolution No.2022-32125,to determine the costs of designing, Study(Sinai ime • General Fund $250,000 $250,000 • $0 Multiple Programs permitting,and construction of a baywalk along the Mount Sinai waterfront,pursuant to the City's easement rights for a baywalk under -` an agreement dated March 2,2016 with Mount Sinai Medical Center of Florida,Inc. ECONOMIC DEVELOPMENT - The City has now taken on a broader economic development role - . including targeted business attraction and retention,working more closely with our public and private sector partners,and developing an enhanced marketing and public relations campaign.Communicating . with the appropriate audience is critical to being successful in efforts to Marketing and Public Relations General Fund $160,000 $160,000 $0 Economic Development recruit businesses,innovators,and investors.Creation of a distinct (One-Time) - - brand,website,and collateral for Miami Beach that aids in business - expansion,retention,and increases support and awareness from the co business community would focus Miami Beach's economic development CD conversation for attraction of corporations,communicate with our N p business community,cultivate entrepreneurs,retain and attract a highly cn educated and skilled workforce. 0 at c co The Economic Development Department has been encouraged to attend I key national conventions and trade shows to market the City of Miami Beach as a desirable and profitable destination for businesses to relocate or conduct commerce.The Economic Development Department promotes City programs and incentives to increase awareness and Additional Promotions retain and attract businesses,especially within the targeted industries. (One-Time) General Fund $303,000 $303,000 $0 Economic Development Additionally,it would be advantageous for the Department to coordinate and facilitate periodic business events to enhance business retention,attraction,thought leadership,and general engagement.This request,if approved,would provide funding for a modular tradeshow and conference booth($106,000);tradeshow activation for 4 shows ($124,000);and quarterly business events and other special events ($73,000). Page 1 of 5 ATTACHMENT A FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS Requested Recommended Year 2 Positions Enhancement Fund Program Description ` - Enhancement Enhancement, Impact` pT pT ' On June 22,2022,the Mayor and City Commission authorized a Parking Incentive Program for business attraction and retention.The Program provides a subsidy in lieu of guaranteed City-owned parking. As approved,the Program would be piloted for a three(3)year period with a focus on the technology,financial services,hospitality,and health/wellness industries.The incentive provides for the value of up to twenty(20)parking access cards per 12-month period. Business Attraction and Retention . Parking Incentive Program General Fund $130,000 $130,000 $98,000 Economic Development This three-year pilot program would accommodate at least five unique (One-Time) eligible businesses with a 100%subsidy in year 1 ($129,600),75% subsidy in year 2($97,200),and phase out by year 3 with a 50% subsidy($64,800).Businesses must show a new or expanded commercial(office/retail)footprint and employment records attributed to its Miami Beach location.The incentive amount will be based on number of current employees(up to twenty(20))and the subsidy will be based on current municipal parking rates for monthly parking access cards. 11 a)) ENVIRONMENT AND SUSTAINABILITY um The Park View Island waterway shows signs of elevated background Np - fecal bacteria indicators,which is a significant public health concern. o0 . • The Department has met with residents,neighborhoods,committees, and regulatory agencies regarding this concerning problem,and it is cr o paramount that the fecal bacteria is eliminated from the waterway for ,' Co the health of Biscayne Bay,our residents,and for the ability to enjoy Park View Water Quality General Fund $500,000 $500,000 . $p Environmental Resource our waterways through the Blueways Master Plan. Improvements(One-Time) Management This one-time request is for the completion of a sediment analysis and bathymetric survey with geotechnical borings to determine the cause of the elevated bacteria indicators,which will provide information and data needed to identify the cause and actions necessary to be taken to address the elevated bacteria indicators. PARKS&RECREATION This enhancement is to fund one or more possible large-scale health and wellness event(s),which promotes sports tourism in the City.Sports Tourism is one of the fastest growing sectors in tourism.With the City Large-scale Health and Wellness Event/Sports Tourism Resort Tax $750,000 $500,000 $0 Special Events having its focus on promoting health and wellness in the community, (One Time) hosting a large-scale event in the City is a perfect way to promote Miami Beach on a global level.Funding for this recommended request . would be in addition to the funding recommended for citywide health and wellness initiatives. Page 2 of 5 ATTACHMENT A FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS Requested Recommended Year 2 Positions ' Enhancement •` Fund Program Description , Enhancement Enhancement Impact FT PT • PLANNING In order to effectuate specific amendments and recommendations anticipated to be adopted as part of the previously budgeted Resiliency Code and Updated Land Development Regulations(LDR's),the Planning Department is requesting additional funding of$500,000 in FY 2023. These funds will be used for consulting services to extend the contract Resiliency Code Amendments Community Planning& for the Resiliency Code and allow the consultants to further develop (One-Time) General Fund $500,000 $0 Sustainability specific recommendations pertaining to planning and resiliency initiatives identified as part of the Resiliency Code and LDR update process,which would include,but would not be limited to:(1) establishment of incentives for living shorelines in single family districts; (2)creation of Transit Oriented Development(TOD)areas;and(3) establishing a program for Transfer of Development Rights(TDR's). This request is to effectuate specific changes to the City's current code Workforce Housing Code Update General Fund $250,000 $250,000 $0 Community Planning& for Workforce Housing as recommended by the Finance and Economic (One Time) Sustainabiliy Resiliency Committee(FERC)on July 22,2023. (a I N POLICE New Officer Bonus to attract a wider pool of applicants for the classifications of certified/police officer trainee. 0 V7 � New Officer Bonus(One-Time) General Fund $400,000 $0 Multiple Programs In order to attract a wider pool of applicants for the classifications of certified/police officer trainee the city agreed to pay for a signing bonus one-time in the FY 2022 budget.The request is for the inclusion of this bonus in FY 2023. The Marine Patrol Unit is responsible for dive operations and underwater recovery,patrolling approximately 32 linear miles of waterfront,monitoring all boating activity,enforcing fishery violations, investigating marine accidents,monitoring,and enforcing the local Vessel for Marine Patrol Unit livery activity,and assisting Code Enforcement with code violations,as (One-Time) Resort Tax $155,000 $155,000 $0 Marine Patrol well as other City departments.The boating community has experienced an exponential increase in boating activity over the last few years, which has the existing unit overwhelmed based on current resources. This request is to add an additional vessel to the unit,which is currently staffed with one Sergeant and six Police Officers. Page 3 of 5 ATTACHMENT A FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS Requested Recommended Year 2 Positions Enhancement -, - Fund Enhancement Enhancement Impact FT PT Program. Description , PUBLIC WORKS-WATER The U.S.Environmental Protection Agency(EPA)published final regulatory revisions to the National Primary Drinking Water Regulation (NPDWR)for lead and copper under the authority of the Safe Drinking • Water Act(SDWA).These revised requirements provide greater and more effective protection of public health by reducing exposure to lead and copper in drinking water.The rule will better identify high levels of lead,improve the reliability of lead tap sampling results,strengthen corrosion control treatment requirements,expand consumer awareness, Regulatory Federal Mandate EPA Lead& and improve risk communication. Copper Rule Update(One Time) Enterprise $500,000 - $500,000 $500,000 Compliance/Water System Management This final rule requires,for the first time,community water systems to conduct lead-in-drinking-water testing and public education in schools and childcare facilities.In addition,the rule will accelerate lead service line replacements,propelling early action,and strengthening replacement requirements.This request for funding of$500,000 for two years is for the department to ensure compliance with these new requirements.This item may be eligible for grants that will CD partially/completely cover the costs. p TOURISM&CULTURE 03 0 - On September 20,2021,the Neighborhood and Quality of Life cn Committee(NQLC)discussed the feasibility of incorporating art to 03 public infrastructure.The NQLC referred this item with a favorable recommendation to the Finance and Economic Resiliency Committee Incorporating Art to Public (FERC)for further discussion. Infrastructure(One Time) Special Revenue $50,000 $50,000 $0 Art in Public Places On February 25,2022,the FERC also provided a favorable recommendation to incorporate art to public infrastructure.This project is recommended for immediate implementation for which funding would need to be identified and the artist commissioning process could follow the City's Art in Public Places selection process. This request is to allocate funding for the Tourism and Culture Department to implement a cultural program strategy and activations during the months of March and April(Spring Break)within the City of March 2023/Spring Break-Program Resort Tax $3,200,000 $3,200,000 $0 Special Events Miami Beach,specifically,the Lummus Park and the beachfront areas. Funding The City will develop and implement,with the support of experienced and skilled production companies,unique and innovative activations and events that will engage residents,guests,and tourists during this high impact period. Page 4 of 5 ATTACHMENT A FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS Requested Recommended' Year 2 Positions Enhancement Fund Enhancement Enhancement Im act ' Program Description , - p FT PT ' The Ocean Drive Promenade Music Series is presented by the Ocean Drive Association in partnership with the City of Miami Beach and the Greater Miami and the Beaches Convention and Visitors Bureau.The music series will feature live concerts in Lummus Park between 14th Street and 14th Place,on Sundays,at 5:00 p.m.to build community for Ocean Drive Promenade residents and a great vibe for tourists,while amplifying positive Programming(One-Time) Resort Tax $100,000 $100,000' $0 Multiple Programs messaging about Ocean Drive and Miami Beach. On April 29,2022,the Finance and Economic Resiliency Committee (FERC)gave a favorable recommendation to approve the funding request of approximately$100,000 for the 2022 music series.The FERC also made the recommendation that funding be made available as a one to one match for FY 2023. Grand Total of Positions Recommended "0 0 - ONE-TIME p�j Fund Requested I Recommended' ° Year 2 tp Enhancement Enhancement Impact N General Fund $2,493,000 $1,593,000' ! $98,000 N p $0 i., $0 $0 Internal Service impact(%based on FY 2023 Preliminary Allocations) CD $2,493,000 i . $1,593,000 $98,000 O Internal Service $0 $0 $0 O Resort Tax $4,205,000 ( , $3,955,000 j $0 co RDA $0 $0 - ) $0 Enterprise $500,000 -• $500,000 ] $500,000 Special Revenue $50,000 Y__$50,000_.J $0 Page 5 of 5 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested' Recommended Year 2 Positions` _ Enhancement Fund Program Description - Enhancement 'Enhancement Impact FT PT ' . , CITY CLERK As a result of the increase in special master cases,there is a need to General Fund $34,000 $3.4,000 $42,000 0.6 add a position to provide highly responsible technical and clerical work as an assistant to a quasi-judicial board or Special Magistrate, Full-Time Code Violation Clerk Special Magistrate responsible for a variety of staff support duties in preparing and Position(Split-Funded) distributing agendas,notices to appear,and legal documents and in performing follow-up functions relative to code violation hearings and Enterprise $23,000 $23,000 $28,000 0.4 other matters which come before the board or Special Magistrate for adjudication. CITYWIDE General Fund $109,000 $109,000 $109,000 This enhancement increases the total minimum living wage rate from the Enterprise $180,000 $180,000 p $180,000 current rate of$15.15 per hour including health benefits to$15.61 per ' hour including health benefits,effective January 1,2023.The increase Increase in Living Wage Special Revenue $57,000 • $57,000 $57,000 Multiple Programs is comprised of a 3%increase in the living wage rate and 3%increase RDA $24,000 $24000 $24,000 in the health benefits rate as approved by the City Commission on N September 14,2022. CC) Internal Service $39,000 $39,000 $39,000 CD . CODE COMPLIANCE. O _. . O , As part of the FY 2022 budget,6 additional temporary Code p - Compliance Officer I positions were added on a one-time basis over Co three years as part of a pilot program to provide a steady uniformed Full-Time Code Compliance I Funding Included in presence in the Art Deco Cultural District(ADCD),formerly known as Positions(6)for Art Deco Cultural Resort Tax $401,000 Current.Service_Level $493,000 6 Field Operations the Entertainment(MXE)District,to address quality of life concerns as District Budget the district is being reimagined as the Art Deco Cultural District. This request is to Fund these additional 6 ositions,which were temporarily added in FY 2022.on a recurring basis 9oi g forward As part of the FY 2022 budget,3 additional temporary Code Compliance Officer I positions were added on a one-time basis over Full-Time Code Compliance I Funding Included in three years as part of a pilot program to enhance the enforcement of Positions(3)for Short-Term Rental Resort Tax $201,000 Current Service Level $247,000 3 Short-Term Rental short-term rentals. Enforcement Budget This request is to fund these additional 6 positions.which were temporagy added in FY 2022.on a recurring basis going Forward. Page 1 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS • Requested Recommended. Year 2 Positions, Enhancement' Fund Program Description Enhancement Enhancement Impact FT PT At the June 22,2022 City Commission Meeting,the Mayor and City Commission repealed the City's Sidewalk Cafe and Parklet Program and created a new Outdoor Dining Concession Program,which will be overseen by the Public Works Department.The new program approved by the City Commission will increase the review and management Full-Time Office Associate IV efforts of the Public Works and Code Compliance Departments Position for Outdoor Dining General Fund $57,000 ,$57,000 $72,000 1 Right-of-Way Management requiring two additional Engineering Assistant I positions in the Public Concession Program Works Department and one additional Office Associate IV position in the Code Compliance Department. It is important to note that the cost of these additional positions will be offset entirely by an increase in revenues from the new program 'ECONOMIC DEVELOPMENT Attract and retain viable businesses that will meaningfully contribute to the Miami Beach economy and brand,the development of a Miami N Beach incubator/accelerator program that would interact with startups; CO CD Small Business provide physical space;offer educational programs,mentorship,and N General Fund $130,000 $130,000 $75,000 Economic Development networks will be an asset to business community.The Incubator/Accelerator Program incubator/accelerator program would give very early stage companies 0 access to support needed to get established at their own pace.The goal is to give companies the tools and knowledge they need to scale, innovate,and build capacity to excel. Coo On June 22,2022,the Mayor and City Commission authorized a business retention parking incentive for Groot Hospitality,an established Miami Beach based company with a significant portfolio of restaurants,cafes,nightclubs,and hotels.Groat currently employs hundreds of employees at its numerous Miami Beach venues,which generate significant tax revenue,employ residents,and enhance the Miami Beach tourism and hospitality-centered economy. Groot Hospitality Parking Incentive General Fund $26,000 $26,000 , $20,000 Economic Development The incentive would include 20 parking access cards that Groot may utilize to operate at its-newly expanded 7,600 sf corporate headquarters at 1680 Meridian Avenue.Providing Groot with city- owned parking accommodations with a subsidy would enhance the presence of the hospitality industry as Groot has doubled its headquarters office footprint and projects to hire 40 additional employees as a result of the expansion. Page 2 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested Recommended Year;2 Positions Enhancement` - • Fund - Enhancement• Enhancement ImpactFT PT Program Description- Arts and culture are the pillars of Miami Beach,having played a vital role in the 1990s renaissance and continuing to reaffirm the City's relevance today.Arts and culture attract both visitors and residents to Miami Beach and should be nourished as a source of our identity.A nuanced approach to curating desirable commercial activities will help Commercial Lease Subsidy ' improve the retail character of the Art Deco Cultural District(ADCD)and Program/Permitted Use Incentive General Fund $120,000 . $120,000 $120,000 Economic Development transition legal nonconforming uses into businesses with permitted uses to enrich the City's existing tourism,hospitality,and entertainment industries.To address the existing retail challenges in the district,the Program,which was approved by the City Commission on July 8, 2022,would attract unique retail activity that accentuates arts and culture,promotes vibrant placemaking and family-friendly activity,and incentivize permitted uses while also enhancing the visitor experience. ENVIRONMENT&SUSTAINABILITY ' Effective dune maintenance is a priority of the residents and for public N _ safety.Residents and neighborhoods are consistently requesting projects CO that address the beachwalk-adjacent issues that affect their quality of CD life(i.e.,seagrape obstruction,monoculture,non-native species,etc.). - , There are significant safety concerns brought up by the Miami Beach N Police Department in varying areas of the dunes that need to be OP - addressed based on crime reports like thefts,robberies,and assaults by Environmental Resource Dune Enhancements/Restoration Special Revenue $195,000 $195,000 $195,000 assailants hiding in thick,monoculture areas of the dune system's Co Management seagrapes.The DMP outlines the framework and specifications that the City uses to foster and maintain a healthy,stable,and natural dune system that reduces storm surge and balances public safety concerns. (This would be funded by Sustainability Fund Balance) , • This request,if a rpo oved,would increase the annual allocation from $45.000 to$240.000. Page 3 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested Recommended Year,2 Positions • Enhancement Fund = - Program Description, • Enhancement Enhancement' Impact FT PT FACILITIES&FLEET MANAGEMENT Full-time position responsible for lease accounting,which is the process by which an organization reviews,confirms,and records the financial Full-Time Financial Analyst II Management of City Real impacts of its leasing activities.This position will assist in keeping track General Fund $80,000 $80,000 $99,000 1 of assets,liabilities,income,and expenses generated by the City's Position Assets various and diverse agreements and leasing activities in order to improve the accuracy of billings and collections,as well as meet all other deliverable deadlines stated in the Agreements. Control and removal of iguanas in the City of Miami Beach by using the most efficient methods to achieve it pursuant to Resolution of the Mayor and City Commission of the City of Miami Beach on March 9,2022 Iguana Removal Services Internal Service $200,000 $200,000 , $200,000 Contracted Maintenance& (item C7P)that reaffirms the City's commitment to prioritize the control Repairs and eradication of the iguana population within the City. This enhancement request is in addition to the$31.500 already included in the preliminary FY 2023 budget for this purpose co FINANCE „ CD N Restore a similar supervisor position that was eliminated as part of the Co Full-Time Financial Analyst III Business Tax Receipts, FY 2021 budget process.Restoring this position was recommended in a O Certificates of Use,and y, Position(Finance-Customer Service General Fund $89,000 489,000 - ° $1 10,000 1 Annual Fire Permits recent report conducted by a consultant that reviewed the operations of cn Center) the Finance Customer Service Center.This position would help quickly O Utility Billings resolve customer service issues and distribute work equitably. 0o 9 Y Add a Financial Analyst I position in the Finance Department's Treasury Division.Current daily functions are heavily dependent on a team of one Financial Analyst II and the Treasury Manager.Staffing limitations l-Time t of sence (Filnance Financial- Analystnalyst I Position General Fund $73,000 $90,000 1 Treasury and Banking and Trea u ry resent 'cant functionss are llges in the critical to theneffectivess financ financial rfunctions of the City as a whole.Most of the daily cash monitoring,approvals of wires,and ACH transactions,investments,and recording of such activities are maintained by this very small,but important group. This request for additional professional/consulting services to assist with the additional workload of the new Bipartisan Infrastructure Bill as a result of the number of larger grants the City will be able to apply for. Additional Consulting Services for The$1.2 trillion Bipartisan Infrastructure Bill significantly has increased Grant Application Opportunities General Fund $150,000 $150,000 $150,000 Grant Applications the amount and number of grants that are available,and the • - Administration intends to work with consultants to assist staff in applying for these funds that are available.The City has been quoted an estimated amount of$50,000-$60,000 per grant for professional services. Page 4 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Enhancement" , Fund Reg Program -Description nested •. Recommended Year 2 Positions Enhancement Enhancement Impact FT' PT FIRE Improve service delivery by adding 14 Firefighter positions and converting 3 Firefighter positions to 3 Captain positions to separate Fire Boat 4 from Rescue 44 in North Beach,which currently run as a combo unit using the same personnel.Dedicated staffing of the fire boat at the new proposed will allow for a more optimal coverage area for the unit to have an instant impact on the region's immediate life-saving response capabilities by being readily available to respond 24/7 with direct access to the bay and the open water,as well as provide pro-active patrols to help enforce/report regulations and collaborate with other Fire Rescue Unit and Boat Staffing General Fund $1,481,000 $41.8,000 $2,139,000 14 Fire Suppression agencies.Additionally,Fire Boat 4 will become an additional Fire Rescue Unit for response to land-based incidents and will also be used to staff land-based units(engine or rescue)when all units are depleted. This will enhance the Fire Suppression program's ability to respond to. emergency incidents. The recommended funding amount has been pro-rated for FY 2023 for 3 months based on the anticipated deployment of the new fire boat that is in the process of being retrofitted and not anticipated to be deployed cra cp by the commencement of FY 2023. N Establish an Information Technology position that reports to the Fire C7i Department that will Improve facility and equipment maintenance by reducing downtime and minimizing repair costs.This position is OD essential to the Fire Department to manage the increasingly sophisticated computer and information systems in use now and coming - on-line in the near future.Currently,a team of firefighters working above and beyond their normal hours and duties are performing the Full-Time Information Technology majority of service to maintain the Fire Department IT functions.There's Specialist II Position Special Revenue $74,000 $74,000, $92,000 1 Support Services a desire to have IT manage the currently unmanaged computer equipment including our ESO Laptops,the additional ESO computer laptops that are being purchased and management of existing Apple iPads.In addition,the Fire Inspectors going to hand-held units and additional projects coming in the future,make this position imperative to the Fire Department and IT. This position,if approved,would be funded from the General Fund and reimbursed from the Fire Department's Training and Technology Funds Page 5 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Enhancement Fund - - Program Description`- - Requested "Recommended Year 2 Positions - , Enhancement -Enhancement - Impact. '. The demand levels are increasing and analyst will review the plans submitted for new construction inspections of high-rise and complex Full-Time Fire Protection Analyst structures.Fire Prevention efforts achieved through the inspection of General Fund $72,000 $92,000 1 Fire Prevention residential,industrial,and commercial structures,as well as the review Position and inspection of construction plans consistent with Florida Fire Prevention Codes.Checking building plans and the inspection of assigned occupancies,structures and facilities for code compliance. HOUSING&COMMUNITY SERVICES The Office of Housing and Community Services is tasked with the operations of Homeless Services.The Homeless Services Division handles the outreach,relocation,and shelter placement for homeless • individuals and families of Miami Beach.Homeless Outreach Services is Homeless Outreach After Hours Homeless Outreach and requesting an additional partnership with New Hope to deliver General Fund $364,000 • $364,000 '-; $375,000 specialized outreach to engage,assess,and secure treatment for (New Hope) Shelter Beds persons with substance abuse and mental health,which will take place 7 days per week,from 7 p.m.to 3 a.m.This enhancement includes a treatment house with 6 beds-If approved,the Administration would cp assess the need for additional funding,after the program has been fully CD N.) instituted. - (7 - This request is to cover the cost of distribution services,including staff, recruitment of volunteers,box truck usage,and groceries for the Feeding South Florida Food Distribution Program that will provide Co groceries through their mobile grocery distribution truck.Access to food is one of the highest needs for low-income residents on Miami Beach. This grocery distribution has been serving an estimated 200 people at Mobile Food Pantry Program General Fund $72,000 $72,000 $72,000 Multiple Programs each distribution and the Housing and Community Services Department is looking to continue meeting this need for the residents of Miami Beach.The Housing and Community Services Department will determine the set day of the month that the distribution will occur.There will be one distribution per month for 12 months.The set location is to be determined and will likely be in Mid-Beach in order to reach as many families in need as possible. • Page 6 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Enhancement, Fund • RequestedProgram Description,= Recommended. -Year 2 - Enhancement Enhancement • Impact FTsitioPT Des n INFORMATION TECHNOLOGY Addition of cyber incident response retainer services to aid in the event Incident Response Retainer Internal Service $100,000 - '$1.00,000 $100,000 Cybersecurity of a cyber breach.These services are industry standard and often add value as an insurance discount for the City. Addition of folder and file monitoring cyber security system to validate file integrity and validity as well as enforce the City's retention policies. Folder and File Monitoring Services Internal Service $300,000 $300;000 $300,000 Cybersecurity Cost is estimated for this type of technology and would carry a year over year maintenance fee. Process Improvement and Addition of a contracted software developer to assist with application Software Development Contractor Internal Service $200,000 $200,000 - $200,000 modernization and digitization of internal processes.City augmentation Digitization is needed to meet demand for new digital services. Addition of enhanced forensics and advanced threat protection software to protect against cyber threats.Modern systems that use Services Internal Service y artificial intelligence or allow internal staff to simulate attacks for Threat Protection Software $250,000 $250,000 Cyber Securitydefense hardening purposes are not currently used by the City.Cost is estimated for this type of technology and would become recurring - services for each year implemented. fD fV Addition of expanded cloud capabilities and site recovery technology for out of region data backups.This addition would enhance existing Expanded Cloud and Site Recovery Internal Service $300,000 $300,000 Operations&Maintenance business continuity planning and allow for additional City systems to Services have data saved at secure out of region locations in the event of a pbreach or natural disaster. Co This contractor is currently funded for six months using an independent contractor agreement to assist in internal IT operations.The department had a staff member resign that due to her unique skills,managed Process Improvement and several internal aspects of IT back of house operations.She was tasked, Inventory Services Contractor Internal Service $50,000 $50,000 Digitization among other things,with inventory control.With her departure,IT had to distribute responsibilities to other staff,which impacted day to day operations.This position manages inventory and asset management for the department and ensures timely delivery of IT hardware. Addition of a contracted public records custodian to improve public Process Improvement and records response times.Department is currently spending about 30 Public Records Contractor Internal Service $100,000 .' $100,000 Digitization hours a month on additional searches outside the PRR system for certain departments such as:City Attorney,Internal Affairs,internal departments,and the Inspector General. Addition of contracted staff to work with IT security team and perform Cyber Security Contractor Internal Service $100,000 • $100,000 - Cybersecurity proactive log reviews and remediation.This function would add additional capabilities and enhance existing defense measures. Page 7 of 21 ` ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Enhancement Furid _ Requested Recommended Ye r 2 Program - Description, a Positions • • • Enhancement Enhancement - Impact FT<' PT • OFFICE OF THE INSPECTOR GENERAL Create a new full time position within the Audit Division to review the four Resort Tax Auditors'completed audits and to complete large and/or complex assigned audits.The four current Resort Tax Auditors are expected to complete 180 annual audits of the approximately 4,000 total accounts,which are time consuming to review.These audits are currently reviewed by the Chief Auditor and/or the Deputy Chief Auditor,but their time would be better spent supervising other Audit Full-Time Resort Tax Auditor II Position Resort Tax $83,000 - $104,000 1 Resort Tax Audits Division staff and their more complex engagements.Therefore,this Resort Tax Auditor II supervisory position would review all completed Resort Tax audits and also complete larger and/or more complex Resort Tax audits.Through collections of their levied assessments,Resort Tax auditors'associated labor costs are typically significantly exceeded.The • -. Chief Auditor and/or Deputy Chief Auditor would perform a secondary review only of any Resort Tax audits with assessments exceeding $10,000 to verify their accuracy. Create new full time position to monitor and track procurement aZt engagements across City departments and agencies to help ensure •fD - _ vendors,contractors and firms interested in doing business with the City are competing on an even playing field.In addition,this position would O monitor and investigate to determine if awarded contract expenditures , al Full-Time Contract Oversight are justified and contracted deliverables have been received. Co Specialist Position Internal Service $126,000 $158,000 1 Contract Oversight Contract oversight is an OIG core function that is listed specifically in - our enabling Ordinance and it requires a specialized and/or experience or background.A more proactive approach to Contract Oversight can help the City save significant monies over the term of the reviewed contracts to help offset the corresponding costs associated with this position. - Create an additional full time Internal Audit position within the Audit Division to complete assigned engagements.This position is needed due to the increased demand for audits,reviews,inspections and investigations from the City Commission,City Administration,City Full-Time Internal Auditor Position Internal Service $86,000 $106,000 1 Internal Audit departments/divisions,whistleblowers,Miami Beach citizens,etc.as well as the need to complete such required annual projects as the State Beachfront Management Agreement,Cultural Arts Council,BDO review,bank reconciliation review,etc.An additional Internal Auditor • will better help the OIG accomplish its mission and to more quickly respond to all parties'requests for assistance. Page 8 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS -.Enhancement Fund -" Program ' Description. . - Requested Recommended Year 2 Enhancement` . Enhancement. Impact _ Positions � FT PT �" Create an additional full time Industrial Engineer to review and streamline processes as requested by the City Commission.This position is needed due to the City Commission's recent requests to have the OIG Full-Time Industrial Engineer Position Internal Service $106,000 $131,000 1 Multiple Program review existing current City processes to make them more efficient and streamlined.This position requires an requires a specialized and/or experience or background to help ensure that it is sufficiently performed and saves the City money and time. Create at least one additional full time Resort Tax Auditor position to complete assigned resort Tax audits.The number of active Resort Tax monthly and annual accounts has continued to increase and is now approaching 4,000 in total.The current 4 Resort Tax Auditors'goal is Full-Time Resort Tax Auditor Position Resort Tax $80,000 $99,000 1 Resort Tax Audits to complete 180 audits per year.Assessments have been rising and two recent assessments exceeded$220,000 representing the second and largest Resort Tax assessments ever levied.Also,the net assessments and assessments collected typically exceed the associated labor costs. -0 'ORGANIZATIONAL DEVELOPMENT PERFORMANCE INITIATIVES 0) ODPI is requesting support from an independent contractor with CD jIndependent Contractor accounting and/or auditing skills to support the review of O CPA/Auditor for Education Grants General Fund $10,000 $10000 $10,000 Education Initiatives quarterly reports to ensure compliance with the grant terms 0 and expenditure restrictions.This support with ensure compliance and avoidance of audit exceptions. Cn O ' co The City of Miami Beach Management Fellowship(CMBMF)is a career development opportunity designed to attract recent MPA/MBA(or related programs)graduates to be placed in full-time management track City government positions.Finalists would be Management Fellowship Program General Fund $134,000 - $137,000 2 Organizational Development selected based on academic performance,demonstrated leadership potential,commitment to public service,communication skills,initiative, creativity,and positive attitude.They would then interview for 12-month fellowship appointments at the City of Miami Beach,during which they receive direct mentorship from a senior government leader within the organization. -- This request is to consider a partnership with the Miami Beach Police Athletic League(PAL),the Miami Beach Chamber,and FIU through the FIU First Generation Scholarship to provide children in our community funds to go to college,as approved by the City Commission on FIU First Generation Scholarship for September 14,2022. Miami Beach Youth General Fund $28,000 $28,000 $28,000 Education Initiatives The First-Generation Scholarship is awarded to students who are first- , ' - generation college students whose parents or legal guardians have not earned a bachelor's degree.This is a need-based state/institutional scholarship available to undergraduate students who attend Florida public,state universities. Page 9 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS ;.. Requested Recommended Year 2 Enhancement Fund Enhancement - Impact, Program - • ` Description Positions - Enhancement FT PT PARKS&RECREATION Based on the need for increased public safety presence throughout the City,Part-Time Park Rangers have been exceeding their regularly assigned maximum work hours,29 per week.In order to provide critical coverage,7 days a week for 12 hours a day on average,this Convert All Existing Part-Time Park request is to convert the existing 29 Part-Time Park Ranger positions Ranger Positions to Full-Time Park General Fund $414,000 - $414,000' $405,000 10 -10 Park Ranger Program budgeted to 29 Full-Time Park Ranger positions over a 3 year period Ranger Positions Over 3 Years (10 in FY 2022, 10 in FY 2023,and 9 in FY 2024),which will increase coverage without having to add more positions to the budget. - This request also renders benefits from an employee retention and recruitment standpoint since full-time positions are much more coveted in the workforce and the retention rate for full-time positions is much higher than that of part-time classifications. This enhancement is for the addition of a Special Events Coordinator for the Parks and Recreation Department.In addition to the numerous - = special events the Parks and Recreation Department hosts annually,the City has recently expanded its offerings to include large-scale special co CD Full-Time Parks and Recreation events such as the Soul Vegan Festival and Juneteenth events.The City N..) Project Coordinator Position General Fund $91,000 $110,000 1 Special Events is also focusing on prioritizing health and wellness,which has resulted CD in an increase of Citywide activations and possibly a very large-scale O event to attract sports tourism.This position will spearhead all these efforts for the City,including partnerships,communications,event execution and more. co This enhancement is for funding of Citywide Health and Wellness Initiatives.The Parks and Recreation Department recognizes the importance of health and wellness as a significant pillar for the community.If this enhancement is approved,funds would be allocated Citywide Health and Wellness toward citywide health and wellness initiatives to include specialized General Fund $50,000 $50000 $50,000 Special Events outdoor fitness programming(Such as paddle board yoga,HIIT classes, Initiatives spin cycling),marathon runs/walks,step challenges and special events - (Such as Battle of the Gyms,obstacle courses,watersport competitions, etc.).Funding for this recommended request would be in addition to the funding recommended for a large-scale health and wellness/sports tourism event. Page 10 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested. Recommended Year 2 Enhancement Fund. . Program Description • Enhancement -Enhancement Impact FTsitioPT This enhancement is for the addition of two(2)new large-scale,family- friendly activations at Lummus Park.Over the past two years,there has Addition of Activations to Lummus Resort Tax $105,000 "$105;000 t $105,000 Special Events been a push to bring more family-friendly activations to the Lummus Park Park - area.This budget will allow the Parks and Recreation Department to host two(2)special event activations annually,which could potentially generate revenue of$60,000 annually. This enhancement is for the addition of new chess programming for all ages in the City of Miami Beach.There has been a desire to continue to offer family-friendly programming throughout the City.The sport of Chess has seen a rise in popularity in recent years.Chess teaches Funding Chess Initiatives Citywide General Fund $25,000 - $25,000 Programming participants critical thinking skills,problem solving,decision making and strategy.Funding this initiative will allow the Parks and Recreation Department to host chess programming inclusive of the annual Mayors' - - Chess Challenge,drop-in open play chess with instruction,staff training,and chess instruction in the after school and summer camp. POLICE cca CD During FY 2021,a total of 17 Sworn Police positions were approved to be added(2 Sergeants and 15 Police Officers)mid-year over three N - FundingIncluded in years on a one-time basis to augment necessary staffing resources in the 0 y,s Art Deco Cultural District(ADCD). -�, General Fund $2,331,000 'Current Service Level $2,456,000 17 Patrol (15)Police Officer Positions Budget This request is to fund these additional 17 sworn positions,which were temporarily funded on a one-time basis in FY 2021 and FY 2022,on a recurring basis going forward This request is for two additional sworn Police Officer positions in FY • 2023 based on the Mayor and Commission's recommendation at the June 23,2021 meeting that the incremental revenues from the new • Smith and Wollensky lease approved by voter referendum in November Additional Full-Time Sworn(2) 2021 be earmarked for additional sworn Police Officer positions. Police Officer Positions(Additional Furiding°Included in Smith and Wollensky Lease General Fund $336,000 Current Service Level $326,000 2 Patrol Two positions were added in FY 2022 based on the projected increase Budget in revenue for FY 2022 and two more positions are recommended for Revenues) FY 2023,at a cost of$336,000,based on the incremental increase in - - revenue for FY 2023.Revenue is projected to increase incrementally until FY 2025 providing for a total of six sworn Police Officer positions based on the total projected increase of$1,150,000 as of FY 2025, should these additional funds be allocated for Police Officers. Page 11 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested Recommended Year 2 Positions - • Enhancement - Fund - - , - _Program Description Enhancement " Enhancement Impact• y' .FT' pT - The Marine Patrol Unit is responsible for dive operations and underwater recovery,patrolling approximately 32 linear miles of waterfront,monitoring all boating activity,enforcing fishery violations, investigating marine accidents,monitoring,and enforcing the local • livery activity,and assisting Code Enforcement with code violations,as • well as other City departments.The boating community has experienced - an exponential increase in boating activity over the last few years, ' which has the existing unit overwhelmed based on current staffing resources for both the daytime hours and calls for service in the late Marine Patrol General Fund $1,237,000 :- $1,101,000 5 Marine Patrol evenings. Currently,the Marine Patrol Unit is staffed with one Sergeant and six Police Officers.This request is for the expansion of this unit to add an • additional Sergeant and four Police Officers,as well as an additional ., vessel that would allow the Marine Patrol Unit to add an afternoon squad and alter staffing to consist of a dayshift and afternoon shift comprised of one Sergeant and five Police Officers each.These squads would provide waterway coverage between the hours of 0900 through fa) - 0100,seven days a week. (0 CD N . • - ' Municipal Service Workers(MSWs)are tasked to assist with logistical - support,not only for the unit,but also other entities/Divisions/Units 0 - within the Miami Beach Police Department.One of them is currently is a, _ - - also assisting with mail delivery for the Department.During the last ten O 00 years,not only has the MBPD seen a dramatic increase in terms of - sworn/civilian personnel,from an approximate 400 to over 525,but also in overall equipment and assets. Full-Time(2)Municipal Service General Fund $124,000 • ` $139,000 2 Support Services Worker III Positions The Dept.has seen an increase in special events,occurring almost on a monthly basis,which require that the two current MSW Ills break away from their daily tasks to assist with logistical support of these events. Events include;Spring Break,Memorial Day,4th of July,Labor Day, Columbus Day,Halloween,NYE,Food&Wine,Art Basel,and several others.The increase in personnel,equipment,and assets,combined with special events,has created a demand for services that cannot be efficiently met with the current staffing of two MSW Ills. Page 12 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested' Recommended _ Year 2 ; - Positions Enhancement Fund Enhancement Enhancement- Impact FT pT Program Description U D The unit currently has 10 property and evidence technicians(PET 1)who directly deal with property and evidence items.Other PET I work in BWC,Fleet,and Quartermaster.There is a need for additional staffing to create a designated confiscations team like other agencies to include a PET II(Supervisor).The unit is taking in more than releasing and/or Full-Time(2)Property&Evidence destroying due to staffing shortages.There is an increase in Tech I Positions General Fund $128,000 $64;000 $144,000 1 Support Services departmental staffing and all the enhanced staffing details IE:Spring - - Break,compounding the issue.There are currently over 115,000 items . in inventory and are quickly running out of storage areas.With the upcoming building renovation,there is a need to confiscate as much evidence as possible to help minimize the daunting task of the PEU move. This addition will result in quicker response time to crime scenes. Currently,there are(9)Crime Scene Technicians working the road covering(3)three shifts(24)hours a day.(3)on Days,(3)on Afternoon and(3)on Midnight with intermittent periods of understaffing due to days off and training.Yearly,we have seen a consistent increase in the N number of calls for service transacted by the Crime Scene Squad.For c0 Full-Time Crime Scene Technician I Criminal Investigations example,3,268 calls for service were registered for 2005,while in ,. General Fund $76,000 $76,000 $89,000 1 N Position Division 2019,we saw 5,103.A 56%increase in demand while maintaining IVthe same number of resources.In addition to the resources needed to N O accommodate this increase;the introduction of new technologies to the —" field(e.g.,Rapid DNA&MVac)has also expanded the amount of p . • training and development necessary to produce a highly-proficient Squad,as evidenced by the over 837%increase in latent fingerprint identifications during the period mentioned above. Over the past several years the Police Department's budget including our grants have grown steadily,and as a result,there has been an increase in the administrative duties of the Financial Management unit. Part-Time Office Associate V -. A few years ago,the Police Department assumed the security guards' General Fund $40,000 $39,000 1 Chief's Office services responsibilities for the entire city.That budget currently exceeds Position $4.0 million,which further affects the administrative duties of the unit. For the unit to function efficiently and effectively,the department is requesting a part time Office Associate III position,which will help to . alleviate the increase workload of the unit. Expanded workload reference multiple events throughout the year. Currently,there is just one Office Associate assigned to the Patrol Full-Time Office Associate III - Division.The Office Associate needs additional help in sharing the General Fund $57,000 $69,000 1 Patrol workload.Some of these duties are answering phones,filing the Position necessary paperwork assigned to the Patrol Division and assisting in making notifications to the personnel involved for event staffing during different times of the year. Page 13 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS -Requested Recommended Year 2 Pcsitioes - Enhancement Fund- • '. Program _ Description. Enhancement: Enhancement Impact - FT, PT - The records Unit has over a short period of time experienced an increase in activity as it relates to the generation of Ols and Arrest Reports.We have also seen this increase with that of Public Records ', requests.I believe this is not a temporary condition and steps must be taken to meet this new challenge.We currently have 11 employees that Part-Time Office Associate III are divided up between two operational functions.Records General Fund $35,000 - $34,000 1 Technical Services Requests/Customer service and Data Entry.The data entry aspect is Position responsible for the entry of all arrests as well as the UCR coding of all Ols created by the police department.The increase in workload has begun to affect our performance and we will now need to adapt to the new demands we now face.To make the necessary course corrections I recommend we enhance the current pool of Office Associates with one temp employee to boost our current output. • These analytical tools help law enforcement visualize large quantities of - information collected by cellular towers and providers.The web-based Investigative Support Mapping product can ingest call detail records,or CDRs,which track cellular "0 Software General Fund $20,000 $20,000 $20,000 CID General Investigations contact between devices on behalf of mobile service providers,showing an - - who is talking to whom.They can be further plotted on a map such as CD • N , google earth to show where the device has traversed. N) W O, Vehicle Wrapping General Fund $20,000 $20,000 Chief's Office Administration Wrapping of various vehicles in recognition of specific events such as al Breast Cancer Awareness,Autism Awareness and others. Op Key Data is a business intelligence(BI)and benchmarking tool that - - provides real-time data on professional and homesharing platform - vacation rentals,among other services.It provides the Police Department with information regarding volume and destination of , visitors who opt not to stay at hotels,visitor origins and historical performance data which is then used by the Intelligence Unit to provide • a weekly analysis of visitor occupancy levels. Key Data Business Intelligence(BI) General Fund $21,000 $21,000 $21,000 Chief's Office Administration The platform has proven essential to the Department's daily operations. Platform It is used to understand visitor movements and trends by area,the types and volumes of rentals available at any given time,and most importantly,to predict upcoming visitor occupancy volume through which to confirm or re-evaluate Department staffing models.Coupled with hotel occupancy data provided by local partners,Key Data has become an invaluable tool not only for the Department to understand the dynamics of the city,but also for the City of Miami Beach as a whole through the regular sharing of occupancy reporting with City departments. Page 14 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested Recommended Year 2 Positions • Enhancement Fund- _ Program -_ -Description m - Enhancement Enhanceent Impact FT- PT . • First Alert(by Dataminr)is a real-time Al platform powered by Dataminr that detects the earliest signals of high-impact events and emerging risks from a wide array of publicly available data and creates tailored public • safety alerts that are sent in real time to designated accounts,phones and e-mail addresses.This allows for a timely response to and mitigation of local,state and even national active threats,disasters and criminal activity.The keyword algorithm employed by the software casts First Alert Real-Time Artificial a wide net in its searches and creates a network of real time Intelligence(Al)Platform General Fund $20,000 $20,000 $20,000 Technical Services Unit communication.It allows the freeing up of time needed for analysts, dispatchers and public safety personnel to perform their essential duties. • First Alert has proven beneficial to the Department's daily intelligence operations and will prove imperative in providing real-time concerns - within the impending RTCC.It is an invaluable tool accepted and embraced by the public safety and law enforcement industry and will - ensure that RTCC activities remain cutting edge and at par with neighboring agencies. - Spring Break is an unsanctioned large scale event that occurs each year from the last week in February until the first week of April(6 week N period),which has presented documented challenges to the Police NA , . department to maintain public safety and to prevent disorder thus 0 requiring the full deployment of police personnel 24 hours a day over Cn the 6 week period. Funding Included in- co High Impact Periods and Spring Break Overtime Resort Tax $1,722,000 Current Service Level $1,722,000 Special Events The MBPD performs critical intelligence gathering for every major Budget special event to include Spring Break.Based on current intelligence and the previous year's challenges,the department prepares an Action Plan which includes daily staffing sufficient enough to protect the public and all Police Officers.This level of 24/7 police presence is required to • maintain order in the Art Deco Cultural District(ADCD),the beach,and throughout the City and thus requires the funds requested. Page 15 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested Recommended ' Year 2 Positions Enhancement- Fund Program _Description Enhancement Enhancement' ''Impact FT PT The Quality of Life Education Committee made a recommendation to the Finance Economic Resiliency Committee(FERC)for the Miami Beach Police Department to return to a previous staffing model in which a Police Officer is assigned to specific schools in Miami Beach on a daily Full-Time Police School Resource basis.The assignment of Police Officers to schools provides the Officer Position General Fund $178,000 - $172,000 1 Patrol additional safety,added law enforcement resources,and immediate direct communications a municipality can provide,especially during an emergency event.This recommended addition of a Police Officer will , supplement the Miami Dade Schools Police Officers currently assigned to each school noted above as required by the Marjorie Stoneman Douglas High School Public Safety Act(MSDHSPSA). Miami Beach Police Athletic League This request is for recurring funds to hire up to 25 teens from 14 to 16 (PAL)Counselor-In-Training(CIT) General Fund $67,000 ' $67,000 $67,000 Multiple Programs years old to assist the Parks Department with summer camp and event Summer Work Program - . programming. PUBLIC WORKS-GENERAL FUND SD , to CD With the adoption of the Strategic Plan:Through the Lens of Resilience, - , - N Greenspace Management has assessed its operations and identified a N.) crucial need to create a Tree Trimmer position.This position will ensure 01 o Full-Time Tree Trimmer Position General Fund $54,000 - $68,000 1 Tree Maintenance departmental success in achieving many of the Commission and al . Management's goals and objectives,and aid in our residents O perception of the City being a clean,safe place,by performing Co professional tree trimming services within the City's rights-of-way. The Public Works Department is requesting a new Project Engineer to assist the Right-of-Way Management Section to properly address the Full-Time Project Engineer Position General Fund $86,000 - $109,000 1 Rightof-Way Management stated Level of Service goals by a aligning productivity with the increasing demand. At the June 22,2022 City Commission Meeting,the Mayor and City Commission repealed the City's Sidewalk Cafe and Parklet Program and created a new Outdoor Dining Concession Program,which will be overseen by the Public Works Department.The new program approved • Full-Time(2)Engineering Assistant I by the City Commission will increase the review and management efforts of the Public Works and Code Compliance Departments Positions for Outdoor Dining General Fund $120,000 $120,000 $150,000 2 Right-of-Way Management requiring two additional Engineering Assistant I positions in the Public Concession Program Works Department and one additional Office Associate IV position in • the Code Compliance Department. It is important to note that the cost of these additional positions will be offset entirely by an increase in revenues from the new program Page 16 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested Recommended Year 2, Positions , Enhancement '` - - fund Program, ' Description. Enhancement: •Enhancement Impact FT PT With the adoption of the Strategic Plan:Through the Lens of Resilience, Greenspace Management has assessed its operations and identified a crucial need to create an Irrigation System Supervisor position.This position will ensure departmental success in achieving many of the Commission and Management's goals and objectives,by providing a comprehensive assessment and long-term management plan for all of Full-Time Irrigation Systems • Contracted Landscape the irrigation systems in the City's rights-of-way.The Irrigation System General Fund $65,000 $65,000 $81,000 1 Maintenance,In-House Supervisor would be responsible reducing irrigation water consumption Supervisor Position Landscape Maintenance and costs by creating an updated inventory of all irrigation systems and related components,evaluating the efficacy of all systems based on current industry standards/best management practices,identifying potential efficiencies and upgrades,managing all system improvement projects,training Greenspace staff on all advancements in the irrigation field,and reviewing the irrigation reports for all landscape maintenance contractors for accuracy and completeness. PUBLIC WORKS—SANITATION - CD - • North Beach is an inimitable area of the City of Miami Beach with N distinctive features,including access to areas such as Biscayne Bay, several regional and neighborhood parks,as well as designated • p historic districts.The area is comprised of single family and multi-family • cj - residential buildings,hotels,and other commercial properties.Due to an increase traffic in the area,and as per the request of the Co Commissioners of Miami Beach,the Public Works-Sanitation Division is • Additional Temporary Staffing for Enterprise $271,000 $271,000 $264,000 Litter Control/Debris Removal requesting 7 additional temporary staff.The increase in staffing will North Beach allow the Division to provide a 7-day rotation in areas of North Beach, both during the week and on weekends,which would increase cleanliness and public sanitation needs.Furthermore,the Division will be able to create a more proactive approach to complaints received from Code Enforcement and Police. This request,if approved,would be partially reimbursed($158.000)by the Resort Tax Fund for the services being_provided in the tourism areas Page 17 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested 'Recommended. Year 2 Positions - Enhancement Fund Program - Description - Enhancement ' Enhancement. Impact . FT -PT ' " The new section of the Beachwalk from 46th Street to 63th Street was • . added during 2020.As a result of these new sections,approximately 30 new litter containers and 12 doggie dispensers were added.The • old boardwalk section renovation is nearly complete,which is between 24th Street and 46th Street,and was converted to a Beachwalk with pavers.This area has approximately 72 litter containers and recycling Additional Temporary Staffing for Beachwalk Resort Tax $117,000 $117,000 $113,000 Litter Control/Debris Removal containers,which will also have doggie dispensers added once the area is totally completed.To ensure that the level of services is maintained,the Public Works Sanitation Division is requesting 3 additional temporary staff to operate in this area 7 days per week. This request,if approved,would be fully reimbursed($117,000)by the Resort Tax Fund for services provided on the Beachwalk The Cat Trapper position within the Public Works Department is intended to be a field position operating during the late-night and/or . - early-morning hours when the community cats are most active.In N Cat Trapper Enterprise $63,000 $79,000 1 Cat Program addition to providing cat trapping services in support of the TNVR co program,the Cat Trapper will work in conjunction with the Cat W Coordinator to assist with the recruiting,education,and training of new Nvolunteer cat trappers as they become available. V O TOURISM&CULTURE U7 Historically,the Tourism and Culture Department was strictly a • OOD permitting office.Since 2019,the Department has been tasked with producing small to large scale events which include Miami Beach Live!, a four-weekend concert series,and Miami Beach OnStage!,the City's - - largest outdoor cultural program.Obtaining this position will enable the • department to ensure the level of quality of world-class events and track • program performance measures.This position would oversee all aspects • Full-Time Office Associate IV Special Revenue $59,000 $59,000 $72,000 1 Special Events/ of arts and culture programming and production,including but not Position -. Cultural Affairs limited to curating and production of all aspects of an event,such as a concert,temporary art installation,and cultural events,from conception to execution.This can include developing concepts and ideas for event, overseeing operations,and coordinating technical and production aspects.Securing venues and equipment as well as managing the budget are also common tasks.Overseeing programs including Miami - . Beach OnStage!,Miami Beach No Vacancy,and other cultural programs. Page 18 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested Recommended Year 2 Positions . ' Enhancement fund, `Program , Description Enhancement Enhancement Impact = FT PT On March 9,2022,the City Commission accepted the favorable recommendation of the Finance and Economic Resiliency Committee (FERC)to provide a total combined special event sponsorship of , $375,747 for the 2022 FIX Grand Prix Festival,which was comprised of a$235,162 contribution for City services and$140,585 in special 2023 FTX Grand Prix Festival Resort Tax $236,000 $236,000 " $236,000 Special Events events permit fee waivers. Based on discussion from the June 22,2022 City Commission meeting, . this request is to allocate funding in the FY 2023 budget for the 2023 . FTX Grand Prix Festival based on the sponsorship that was approved for FY 2022. As part of the adopted FY 2020 Resort Tax budget,$100,000 contribution to the Miami Design Preservation League for usage of City of Miami Beach services needed(Police,Fire,Sanitation,etc.)for Art Deco Weekend was approved by the City Commission. Miami Design Preservation League Resort Tax $50,000 $50,000 $50,000 Special E Art Deco Weekend _ , vents This additional request of$50,000 will provide for the increased cost of - Police services,as well as increased marketing efforts,for the event (p bringing the City's total contribution up to$150,000 in FY 2023 as N recommended by the Finance and Economic Resiliency Committee on N July 22,2022. Co o , When reflecting on how the City of Miami Beach can become an art 01 and culture leader in the region,state,country and globally,it is prudent to explore availability of temporary artistic installations and Co where the City can temporarily engage,attract,retain and inspire our residents,guests and tourist alike and reenergize our business corridors ' " ., and neighborhoods.The success of the temporary art installation"Little Cloud Sky"by FriendsWithYou on Espanola Way between Collins and Temporary Art Installations Special Revenue $200,000 $200,000 $200,000 Art in Public Places Washington Avenues,may generate public requests for additional temporary art installations.The funding for one(1)temporary art installation on Espanola Way is$100,000 for three to four months.The recommended amount of$200,000 would fund two(2)temporary art installations in a fiscal year. This request.if approved.would be funded from the Cultural Arts - • ' Council(CAC)Special Revenue Fund. Page 19 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS Requested Recommended Year-2 Positions Enhancement Fund Program , - - - Description Enhancement Enhancement Impact FT PT TRANSPORTATION&MOBILITY DEPARTMENT • The addition of a Bicycle-Pedestrian Coordinator will ensure the Department's ability to deliver key pending bicycle-pedestrian projects and initiatives that are stalled due to staff shortage as well as address • current bicycle-pedestrian safety and accessibility issues throughout the City.As the need to promote walkability and bikeability and ensure the safety of pedestrians and bicyclists in our City continues to be a priority Traffic Engineering/Traffic for the Mayor and Commission,this position will allow the Department Full-Time Bicycle Pedestrian Operations/Administration/ to achieve the City's vision of becoming less car-centric and advance Coordinator Position Special Revenue $88,000 , $108,000 1 Citywide Trolley Service and Strategic Plan goals to improve the walking and biking experience in - On-Demand Transit Service order to effectuate mode shifts. This position will also help re-balance the elevated workload among the - Transportation Analysts assigned to the Traffic and Transit Divisions and will assist staff with overseeing bicycle-pedestrian projects,project - management,internal design,and other core duties and responsibilities.Not creating this position will result in further delays to N - project delivery and the City's ability to meet expectations. CO , CD NThis enhancement seeks to improve frequency of the citywide trolley service by placing 6 more vehicles in service which will improve service O� frequency to approximately 20 minutes as compared to currently 30- 0 minutes.It is important to note that from the inception of trolley service, 03 Improve Frequency of Citywide Citywide Trolley Service and the City Commission's goal has been to provide trolley service at a Special Revenue $2,351,000 $2,351,000 $2,351,000 Trolley Service On-Demand Transit Service frequency of 15 minutes or better.This enhancement will improve reliability of trolley service,provide higher capacity with more vehicles in service,more appropriately meet passenger demand,reduce hourly operating cost and improve citywide mobility by removing single occupant vehicles from the roadway network. Page 20 of 21 ATTACHMENT A FY 2023 RECURRING EXPENDITURE ENHANCEMENTS - - - Requested Recommended Year 2 Positio ns Enhancement Fund. . Enhancement Enhancement Impact FT PT Program " - -Description - _ - -- ' This enhancement seeks to extend the Freebee On-Demand service for the elderly through the end of FY 2023.During the pandemic the City modified its Freebee On-demand service so that resources could be used to provide essential mobility to serve the elderly residents who live Freebee On-Demand Service for the Citywide Trolley Service and in affordable housing facilities within the City or who participate in Elderly Special Revenue $210,000 $210,000 On-Demand Transit Service senior programs provided by Unidad,Jewish Community Services,and Little Havana Activities and Nutrition Center.On March 9,2022,the City Commission approved the extension of this service through the end ` of FY 2022.This request is to extend these services that are being provided through the end of FY 2023. - - • - - Grand Total of Positions Recommended ' 37 -10 - -- ` - ' RECURRING Fund Requested I Recommended IYear 2 Enhancement Enhancement I Impact General Fund $6,031,000 , $2,678,000 ' I $6,765,000 N $1,202,000 $515,000 i $1,250,000 Internal Service impact(%based on FY 2023 Preliminary Allocations) co $7,233,000 ;$3,193,000, ,1 $8,015,000 CD Internal Service $1,957,000 $839,000 - $2,034,000 N Resort Tax $554,000 ( • $391,000 1I $594,000 Co RDA $24,000 -'$24,000 - I $24,000 00 Enterprise $654,000 $591,000 : ! $664,000 0 Special Revenue $3,160,000 � $2,862,000 I $3,193,000 00 Page 21 of 21