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FY 24/25 Grant Agreement Pridelines Youth Services, Inc. (2025) Reso No. 2024-33181 MIAMI BEACH CITY OF MIAMI BEACH FISCAL YEAR 2024-2025 GRANT AGREEMENT MAR 2 0 2025 GRANT PROJECT No.: 2025-CMB-14 This GRANT AGREEMENT (hereinafter the "Agreement") is made and entered into this day of , 20 by and between the City of Miami Beach, Florida (hereinafter the "City"), and Pridelines Youth Services, Inc., a Florida not-for-profit corporation (hereinafter the "Grantee"). This Agreement is effective October 1, 2024, the "Effective Date." ARTICLE I I GRANT DESCRIPTION GRANTEE: Pridelines Youth Services, Inc. GRANTEE CONTRACT ADMINISTRATOR: Daniel Patrick Molloy ADDRESS: PO Box 14340 CITY, STATE, ZIP: Miami, FL 33101 PHONE, FAX, E-MAIL: 305.571.9601; daniel©pridelines.org GRANT AMOUNT: $25,000 PROJECT DESCRIPTION: See Exhibit 1 hereto GRANT PROJECT BUDGET: See Exhibit 2 hereto GRANT TERM: October 1, 2024 —September 30, 2025 EXPENDITURE DEADLINE: September 30, 2025 PROJECT COMPLETION DATE: September 30, 2025 FINAL REPORT DEADLINE: October 10, 2025 FINAL REIMBURSEMENT REQUEST DEADLINE: October 10, 2025 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. FOR CITY: City of Miami Beach, Florida ATTEST: By: NRJ Rafael E. Granado, City Clerk Eric Carpenter, City Manager MAR 2 0 2025 ECG- • � � ,,,� APPROVED AS TO sv'r .... c', FORM & LANGUAGE Date Sy\% &FOR EXECUTION 'Iti(ORP•ORATEDi A-k UZIO'/ZS q. N,�o,= 7.i0 ty Attorney Date y, 2 cH 6.;r FOR GRANTEE: Pridelines Youth Services, Inc. Federal Id No. 65-0670159 ATTEST: By: Authorized Signature Print Name and Title Print Name and Title aracreA el, -ad- 2� Date Page 2 ARTICLE II /GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the "Contract Administrator"). 2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit 1 (the "Project"). Any modification to Exhibit 1 ("Project Description"), shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of the Grantee's expenditures are subject to the terms of this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2 ("Project Budget"), shall not be effective unless approved, in writing, by the City and Grantee. Any request by Grantee to modify the Project Budget shall be made in writing, using City approved forms, detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Grant Amount set forth in Article I of this Agreement. 4. REPORTS: This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to City residents, businesses, and visitors. As a condition of disbursements of grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit quarterly reports to the Contract Administrator by the following dates: January 15h, April 15m, July 15h and the final report by October 10`h New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant Quarterly Status Report Form, attached hereto as Exhibit 3, detailing Grantee's compliance at the time of a partial reimbursement request. Page 3 5. REIMBURSEMENT REQUESTS: Reimbursement requests may be submitted to the City at any time during the Grant Term. All reimbursement requests must be made after expenditures have occurred. All reimbursement requests for funds must be submitted on the Grant Reimbursement Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted prior to October 10`h, 2025. Grantee shall provide the City with copies of all receipts, invoices, cancelled checks (with copies of both front of back)and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, cancelled checks, and other documentation, according to the categories set forth in the grant budget. Invoices and checks must be directly related to expenses for Grant-funded activities taking place within the 2024-2025 Fiscal Year. 6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award, and once all parties have executed this Agreement. 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials; charitable contributions; or events not open to the public. 8. NO GUARANTEE OF FUNDING: The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project. 10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds. 11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 — September 30). The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in Page 4 conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity.Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Page 5 D. The Inspector General shall have the right to inspect and copy all documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project-related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back-change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: i. If this contract is completely or partially terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. F. The provisions in this section shall apply to the Grantee, its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee in connection with the performance of this contract. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit line in all publications related to this Grant: "This Project is funded in whole or in part by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement. 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions(whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of Page 6 or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Page 7 Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds. 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section, as follows. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. ii. Commercial General Liability on a comprehensive basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury combined single limit of$1,000,000 per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. iii. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. Page 8 B. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Grantee. C. Waiver of Subrogation Grantee hereby grants to the City of Miami Beach a waiver of any right to subrogation which any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder Certificate holder must read: CITY OF MIAMI BEACH c/o HR Department/Risk Management Division 1700 Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and obligation under this section or under any other section of this Agreement. 19. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Page 9 C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the Grantee shall: i. Keep and maintain public records required by the City to perform the service; ii. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City; iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE i. A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Consultant of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. ii. Grantee's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2)avail itself of the remedies set forth under the Agreement; and/or(3)avail itself of any available remedies at law or in equity. iii. A Grantee who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. Page 10 E. CIVIL ACTION i. If a civil action is filed against a Grantee to compel production of public records relating to the City's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, including reasonable attorneys' fees, if: a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADORMIAMIBEACHFL.GOV PHONE: 305-673-7411 20. E-VERIFY: A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E- Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Page 11 Grantee shall expressly require that any approved sub-contractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement. B. TERMINATION RIGHTS. i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the City shall thereafter have or owe no further obligation or liability to Grantee. ii. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection, the City will promptly notify the Grantee and order the Grantee to immediately terminate the agreement with the subcontractor. Grantee's failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate this Agreement for cause. A contract terminated under the foregoing Subparagraphs (B)(i)or(B)(ii) is not in breach of contract and may not be considered as such. iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (B)(i) or (B)(ii) no later than 20 calendar days after the date on which the contract was terminated. iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph (B)(i), Grantee may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. v. Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 20. 21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51 or more of its board membership complete the City's training for board members, if all three of the following apply: 1)the agency is a non-profit; 2)the agency has an annual operating budget of less than $5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. 22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Grant Administrator, as identified in Section 23. Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator. Page 12 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to Grants Management Department listed below: Krystal M. Dobbins, Grants Management Division Director KrystalDobbins(c�miamibeachfl.gov Elizabeth Carrino, Grant Writer Researcher ElizabethCarrino(c�miamibeachfl.gov ARTICLE III / MISCELLANEOUS PROVISIONS 24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Agreement. 25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following Special Conditions: A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code, beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex and national origin. B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment (including independent contractors), housing and public accommodations, public services and in connection with its membership or policies on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal Page 13 access and equal opportunity and services without discrimination on the basis of any disability. 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this Agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute amendments to this Agreement; however, any changes to the Grant Amount shall require approval by the Mayor and City Commission. 30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND SCREENING REQUIREMENT)In accordance with Sections 943.0542, 984.01, 39.001 and 1012.465, Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable, employees, volunteers, contractors, and subcontracted personnel who work in direct contact with children or who come into direct contact with children must complete a satisfactory Level 2 background screening prior to commencing work pursuant to this Agreement. Level 2 Background screenings must be completed through the City of Miami Beach, Human Resources Department. Contractor agrees to complete Level 2 Background screening prior to initiating any work related to this Agreement, unless the City's Contract Administrator approves an alternative process. Page 14 EXHIBIT 1 PROJECT DESCRIPTION BACKGROUND/DESCRIPTION OF NEED Project SAFE focus populations —core programmatic outreach and engagement strategies: The focus population of Pridelines Project SAFE is LGBTQIA+youth, community, and Allies, regardless of age, who are navigating unsafe domestic household situations, insecure housing, or are actively experiencing homelessness here in Miami Beach. The demographic composition of Project SAFE clients is as follows (based on 2023 reporting, on average): 75% — identify as Black/African American; 15% White; [and] 10% Hispanic/ Latinx; of these individuals, 80% identify as Transgender, non-binary or gender-nonconforming, 15% cisgender female-identifying (lesbian or queer), and 5% cisgender male-identifying (gay). These individuals often present with acute, intersecting crises such as trauma, (previously diagnosed) PTSD, depression / anxiety, substance misuse, self-harm, participation in survival sex work / illicit economies, and are otherwise living on the margins. For LGBTQ+ youth, matters are compounded — every year, dozens of LGBTQ+ teens here in Miami Beach are forced to leave their home. Localized studies have found that when these queer teens come out to their family, about 1/4 are kicked out, and 1/3 are assaulted by parents or caregivers. Homelessness puts these kids at higher risk for HIV, survival sex work, substance misuse, and run-ins with the police—especially so for Black youth of Trans Experience and those experiencing unsafe domestic conditions and / or navigating homelessness. Further, many of these young people have existed outside of formal or adequate support systems for years and are not enrolled in schooling. Pridelines operates a 24-hour emergency-support hotline for Project SAFE that accounts for approximately half of our client in-take / first contact engagement, 25% are referred to us by partnering community-based organizations or local community members, and the remaining 25% of clients are walk-ins who have learned of Pridelines by word-of-mouth on the street or at informal settlements around the city. Pridelines is beyond proud to say that we house and facilitate 1 of 5 youth-specific drop-in and wrap- around service centers in Miami —we also recognize, understand and appreciate the gravity and depth of responsibility in being Miami-Dade County's only LGBTQIA+ specific youth emergency drop-in / wrap-around services agency. Project SAFE is one of our most important initiatives because of the immediate relief and respite we can provide young people in acute crisis. The needs — and therefore programmatic inputs — for Project SAFE have dramatically increased over the years, primarily due to the lack of critical emergency intervention programs and services specifically for LGBTQIA+ youth most in-need and at-risk throughout the South Florida region, and in other parts of the state and country; Pridelines receives calls for support from young LGBT+ people seeking aid from other parts of the state, country, and abroad; even as far away as Wyoming and —quite recently—Haiti and Columbia. In some cases, we've had young people Page 17 contact us while actively en-route from other cities, states and countries in the hopes of receiving services directly from our organization when they arrive in Miami. Page 15 Further, it's our experienced and highly professional direct service staff that have been building these local community bonds of trust, respect, and dignity with young people and in youth networks for many years through our engagement with Miami's public schools and their GSA groups. Pridelines Direct Service staff members who manage Project SAFE are equipped with Masters-level educations in the Social Work field, are themselves Queer People of Color, and are all Miami born and raised —they have the unique ability to engage the community at a hyper-localized level, the ability to actively listen to, empathize and understand, plus guide Project SAFE clients out of crisis, through the wisdom of their very own lived experiences, emotional, social, cultural, and economic challenges, hard lessons-learned, and professional best practice. PROGRAM DESCRIPTION Pridelines Project SAFE (Safe Accommodations For Everyone) is a drop-in, wraparound service, and robust case management center for LGBTQIA+ and Allied Youth and Community who are: actively experiencing homelessness, navigating insecure housing / domestic instability, personal mental health challenges, substance misuse, juvenile / correctional system involvement, or are otherwise presenting in acute crisis. Project SAFE clients remain under Pridelines' active case management until a certain level of sustainable independence and stability is reached. Pridelines Project SAFE provides for immediate client needs, such as: • Nutritious meals; • Access to Center laundry units, bathing facilities, and Resource Closet (where those in-need will find toiletry items, hygiene products, [new] clean clothing and footwear [that's gender-affirming], backpacks/travel bags, and school supplies); • Structured case management (facilitated by our trained staff upon initial client intake); • Personalized needs assessment and safety planning; • Navigation support for government, public health, application-based transitional / temporary housing, academic, and employment systems; • Access coordination for emergency shelter (plus referral/linkage to temporary shelter, transitional housing, and clinical / medical care if necessary): • Transportation assistance; • Relocation assistance; • Professional-facilitated counseling and therapy; • Engaging and uplifting group discussion & support holistic wellness programming. While in our care, clients also have access to our general programs and services — free and confidential HIV / STI screening and follow-up counseling / resources pharmacy linkage, and provision of HIV Page 18 medicines, various wellness supports/discussion groups, and sexual health workshops. All programmatic engagements with Project SAFE clients are reinforced and supported by CDC and NIH clinical evidence-based practices, approaches, and models. Page 16 The community need that Project SAFE addresses is significant—many Miami Beach locals, especially LGBTQIA+ individuals, find themselves in a serious and desperate situation, experiencing insecure housing or navigating homelessness, forced out of their families and away from their homes because of their queer identity, or are otherwise on the streets because of various negative social determinants of health. Project SAFE clients are often escaping abusive households / domestic partners or experiencing an acute mental health crisis, only to fall further into a litany of dangerous scenarios on the street, like hunger, dehydration, physical exhaustion, no access to medical care, survival sex work, drug abuse, HIV/ STI exposure, physical assault, and even kidnapping and human-trafficking. This is the day-to-day life on the margins of society for many Project SAFE clients— people who should be — and deserve to be — enjoying their lives by growing and nurturing their identities, talents, educations and careers in stability, safety and comfort. Pridelines' Project SAFE is here for community that's most in-need and at-risk, requiring emergency intervention and supportive programs and services that will help them on their journeys to holistic wellbeing, security, self-love and actualization. LOCATION Miami Beach LGBTQ+ Community & Visitor Center 1130 Washington Avenue, 1st Floor North, Miami Beach, Florida 33139 GRANT ACTIVITIES Activity Name Activity Description Description of Service No. Service Recipients Recipients Case Intake, referral and linkage to Actively unsheltered or 70 YYA in Management care internally or externally; housing insecure youth & need and at provision of housing and clinical young adults (YYA); general risk; 750 services. community members in- general need and at-risk. community members. Clinical, Sexual HIV and STI comprehensive YYA (Special focus on 70 YYA; 750 Health & panel testing - referral and SGLM and Trans-identifying Community. Wellness linkage to prevention, treatment individuals, at highest risk of and care resources - consultation HIV infection); general with Pridelines physician. community. Grocery, Pantry For food insecure households. YYA and Community. 70 YYA; 750 Stocking, Meal Community. Support Emergency 1-3-day temporary stay at YYA Only-Ages 18-24. 70 YYA Accommodation partnering hotel; transfer to sustainable housing solution thereafter. Page 17 Transportation Bus, Trolley, Uber or Lyft- YYA and Community. Approx. 7 for Support Relocation support on a case-by- Relocation; case basis. 100 for minimal fare. GOALS/OUTCOMES Outcome Measure Target Reporting Deadline 72 YYA receive full- Client completes 6 YYA engaged Monthly, Internal. As spectrum engagement preliminary and formal per month. defined by Grantor (single client accesses intake, receives at least 1 for performance 100% of available mental health counseling reporting. resources and services) session, receives testing, under Project SAFE. accesses clothing and food supports, successfully secures long-term internal or partner provider housing placement or other vetted, safe, and sustainable solution. 750 Community Members, Client demonstrates at Approx. 60 Monthly, Internal. As unduplicated, engaged in least 1 programmatic community clients defined by Grantor supportive programs and touchpoint- i.e., attends engaged monthly. for performance services. a Pridelines discussion reporting. and support group, receives HIV& STI testing, accesses food and /or clothing resources, etc. Page 18 STAFFING Position Title Description/Responsibilities to Grant Budget Description Program Manager, Center Responsible for greeting clients and 14% funding allocation, Operations guests, and their navigation to and from Personnel; approx. $3,500 services; Center maintenance, safety and per annum. security; Information and data management. Youth & Community Oversees design, development and 14% funding allocation, Programs Manager implementation of supportive Personnel; approx. $3,500 infrastructure. per annum. Youth & Community Responsible for activity logistics and the 8.2% funding allocation, Programs & Services facilitation of programming; direct client Personnel; approx. $2,050 Coordinator and community member outreach, per annum. engagement, and navigation to resources. Community Health Responsible for the provision of clinical 8.2% funding allocation, Navigator resources to clients, plus subsequent case Personnel; approx. $2,050 management, referral, and linkage to per annum. treatment and care. Dir., Programs & Oversees grant implementation; maintains 5% funding allocation, Grants active communication with grantor and Personnel; approx. $1,300 community partners; responsible for per annum. performance reporting and fidelity to programmatic milestones. Dir., Finance& Oversees grant finance and accounting; 5% funding allocation, Administration maintains active communication with Personnel; approx. $1,300 grantor; ensures grant funds are expended j per annum. in accordance with contractual agreements. Marketing Develops marketing assets designed to 5% funding allocation, Coordinator raise awareness of supportive services in Personnel; approx. $1,300 community. per annum. Page 19 EXHIBIT 2 PROJECT BUDGET Budget Line Item Description Project Budget Staff Salary and Wages: Personnel dedicated to grant $15,000 programmatic deliverables. Fringe Benefits: Fica/Mica & Associated costs covered under $0 Health Insurance _ unrestricted Agency revenues. Consulting Services Not applicable. $0 Medication Co-Payments Not applicable - purview of clinical $0 services. Professional Services Mental Health Counseling. $3,500 Marketing/Publicity/Advertising Not applicable. $0 Outside Services Not applicable. $0 Trainings/Workshops Leverage community partners' $0 programming. Materials/Supplies Receive generous recurring clothing $0 and grocery/pantry donations. Printing & Copying Funds expended for print marketing $1,500 materials. Postage & Delivery Not applicable. $0 Equipment Rental/Purchase Not applicable. $0 Utilities: Telephone, Internet, Included in Rent(Not billed under this $0 Cable City contract). Lease/Rent Emergency accommodation. $4,000 Repairs/Maintenance Not applicable. $0 Insurance Not applicable- purview of clinical $0 services. Transportation &Admission Relocation $1,000 Waste/Garbage Collection Not applicable. $0 Child Care Subsidy Not applicable. _ $0 TOTAL $25,000 Page 20 EXHIBIT 3 CITY OF MIAMI BEACH GRANT QUARTERLY STATUS REPORT FORM j GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REPORT PERIOD: ❑ Oct. 1 - Dec. 31 ❑ Jan. 1 — Mar. 31 ❑ Apr. 1 —Jun. 30 ❑ Jul. 1 - Sept.30 Due Jan. 15 Due Ap. 15 Due Jul. 15 Due Oct. 10 GOALS/OUTCOMES: Outcome Measure Target Accomplishments To-Date PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: Name Signature/Date City of Miami Beach Report Reviewed By: Name Signature/Date Page 21 EXHIBIT 4 CITY OF MIAMI BEACH GRANT REIMBURSEMENT REQUEST FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. Amount of Assistance: Less Previous Total Disbursements: Balance Available: Funds Requested This Disbursement: Certification of Payment: I certify that the above expenses were necessary and reasonable for the completion of the Project and in accordance with this Agreement. I further warrant and represent that these expenses have not been, and will not be, covered by any other third-party funding source, including under any other separate agreement between the City and Grantee. Grantee Report Prepared By: Name Signature/Date City of Miami Beach Report Reviewed By: Name Signature/Date Page 22