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AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
THE SALVATION ARMY
FOR EMERGENCY SHELTER BEDS 1 1 1025
3/17/2025 I 2:01 EDT IN
This Amendment No. 3 ("Amendment") to the Professional Services Agreement, dated
March 21,2018, is entered into this day of ,2024,with an effective
date of August 1,2024("Effective Date"), by and between the City of Miami Beach, Florida,
a municipal corporation organized and existing under the laws of the State of Florida,
having its principal place of business at 1700 Convention Center Drive, Miami Beach,
Florida 33139 ("City"), and The Salvation Army, a non-profit Corporation, having its
principal place of business at 1907 NW 38th Street, Miami, FL 33142("Contractor"),
and hereby amends the Agreement as follows:
RECITALS
WHEREAS, on September 25, 2017, the Mayor and City of Miami Beach ("City')
adopted Resolution No. 2017-30000, approving the award of Request for Proposal
("RFP") No. 2017-293-KB for Emergency Shelter Beds to Serve Homeless Population;
and
WHEREAS, on March 21, 2018, the City and Contractor executed the Agreement
with respect to the Emergency Shelter Services(the"Agreement"),which services include
Emergency Housing and Emergency Shelter Beds, as set forth in Exhibit A and Exhibit B
of the Agreement; and
WHEREAS,Section 3.1 established a"not-to-exceed" limit of two hundred twenty-
seven thousand one hundred eighty-four dollars and ninety-four cents ($227,184.94) for
year one(1), two hundred thirty-four thousand dollars and forty-nine cents($234,000.49)
for year two (2), two hundred forty-one thousand twenty dollars and fifty-one cents
(241,020.51) for year three (3), two hundred forty-eight thousand two hundred fifty-one
dollars and twelve cents ($248,251.12) for year four (4), and two hundred fifty-five
thousand six hundred ninety-eight dollars and sixty-five cents($255,698.65) for year five
(5), for 20 beds per year,and
WHEREAS, the City may require a greater amount of beds per year than was
originally anticipated if it is to effectively manage the rise in demand for said beds and the
City Commission-approved resolution did not stipulate a "not-to-exceed"amount; and
WHEREAS,on February 29, 2019, the City Manager approved Amendment No. 1
to the Agreement removing the not to exceed amount; and updated the renewal terms of
the Agreement from a two (2) one-year renewal terms to two (2) two-year terms with the
approval of the City Manager; and
WHEREAS, on June 12, 2023, following approval of the Mayor and City
Commission of item C2J at its December 14,2022 Commission meeting,the City Manager
approved Amendment No. 2 to the Agreement, authorizing the purchase of a family room
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that includes six (6) beds and a 3% increase in bed rates, for a total of$36.08 per bed,
per day for each daytime bed; and
WHEREAS, the City's current portfolio of beds at the Salvation Army includes
twenty(20)single beds, one(1)family room[inclusive of six(6)beds], and three(3)beds
for afterhours placements for Miami Beach Police Department, for a total of 29 beds; and
WHEREAS, since the execution of Amendment No. 2, the Administration has
increased its unified outreach efforts to comprehensively engage and offer services to as
many persons experiencing as possible, resulting in an increased demand for shelter
beds; and
WHEREAS, on July 15, 2024, the Administration negotiated four (4) additional
shelter beds with the Contractor at the current rate of$36.08 per bed, per day through the
remainder of the renewal period, expiring March 20, 2025,to become effective on August
1, 2024, increasing the City's contracted bed roster to a total of thirty-three(33)beds; and
WHEREAS,on July 24,2024,the Mayor and City Commission adopted Resolution
2024-33188, approving Amendment No. 3 to the Professional Services Agreement with
the Salvation Army for the purchase of additional shelter beds designated for persons
experiencing homelessness, and further authorizing the City Manager to add additional
beds to the current Agreement, based on need and budget appropriation; and
WHEREAS, on October 1, 2024, the Administration further negotiated and
identified funds for an additional nine (9) shelter beds at the current rate of $36.08 per
bed, per day through the remainder of the renewal period, expiring March 20, 2025,
effective on October 15, 2024, increasing the City's contracted bed roster to thirty-six(36)
single beds and one (1) family room inclusive of six (6) beds, for a total of forty-two (42)
beds.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Contractor hereby agree to amend the Agreement as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck-through and inserted
items underlined)as follows:
a) Section 3.1 is hereby amended as follows:
Additional ten(10)beds may be purchased at the same rate, per bed, per day,
if requested by the City and available. Rooms shall be made available to
families and shall include six(6)beds at a price of$36.08 per bed, per day.
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b) Exhibit"A" "Scope of Services" is hereby amended as follows.
rvice , „ Untts;o Servile Documentation of
Bed Roster Report 1 Report Daily Attendance Roster
Emergency Housing 20 36 single_beds Attendance Roster
1 Family Room C6Beds
per day,
365 days per year
Meals 3 meals per day! Attendance Roster
per client placed
__- _.___ ._ .................._--
Care Plan Management I Minimum of weekly Care ; Care Plan Progress Reports
Plan conferences per client
placed in shelter
Case Review with City 1 Joint Meeting w(City Staff Care Plan Progress Reports
Staff Monthly
All expenditures are contingent upon budget appropriation.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of
this Amendment shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed
by their appropriate officials, as of the dale first entered above.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
DocuSgned by:
By: &Arad, anti/L & / •
Rafael E. Granado, Eric T. Carp , ter
City Clerk City Manage
3/17/2025 I 2:01 EDT
Date
FOR CONTRACTOR: THE SALVATION ARMY
ATTEST:
By:
etary Divisional )mmandcr
Michelle Wilson Kent Davis
Print Name Print Name
11/26/24
Date APPROVED AS TO
FORM&LANGUAGE
& FOR EXECUTION
,1 City Attorney Date
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RESOLUTION NO. 2024-33188
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,APPROVING AMENDMENT NO.3 IN THE AMOUNT OF$33,482.24
TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND THE SALVATION ARMY FOR THE PURCHASE OF ADDITIONAL
EMERGENCY SHELTER BEDS DESIGNATED FOR PERSONS EXPERIENCING
HOMELESSNESS AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AMENDMENT; AND FURTHER AUTHORIZING THE CITY MANAGER TO ADD
ADDITIONAL BEDS TO THE CURRENT AGREEMENT, BASED ON NEED AND
BUDGET APPROPRIATION, AND TO EXECUTE SUBSEQUENT CORRESPONDING
AMENDMENTS.
WHEREAS, the City is committed to reducing homelessness in the community, and in
order to reduce homelessness, the City provides a variety of services to the homeless, including
street outreach, provision of employment, identification documentation services, relocation, and
emergency shelter services; and
WHEREAS, on September 25, 2017, the Mayor and City of Miami Beach ("City")adopted
Resolution No. 2017-30000, approving the award to the Salvation Army pursuant to Request for
Proposal ("RFP") No. 2017-293-KB for Emergency Shelter Beds to Serve Homeless Population;
and
WHEREAS, on March 21, 2018, the City and Contractor executed an Agreement with the
Salvation Army with respect to the Emergency Shelter Services (the Agreement), which services
include Emergency Housing and Emergency Shelter Beds, as set forth in Exhibit A and Exhibit B
of the Agreement; and
WHEREAS, Section 3.1 of the agreement established a "not-to-exceed" limit, for twenty
(20) beds, per year; and
WHEREAS, on February 29, 2019, following the determination that the City may require
a greater amount of beds per year than was originally anticipated if it is to effectively manage the
rise in demand for said beds, the City Manager approved Amendment No. 1 to the Agreement,
removing the not to exceed amounts; and updated the renewal terms of the Agreement from two
(2)one-year renewal terms to two (2)two-year terms with the approval of the City Manager; and
WHEREAS, on June 12, 2023, subsequent to the approval of the Mayor and City
Commission of item C2J at its December 14, 2022 Commission meeting, the City Manager
approved Amendment No. 2 to the Agreement, authorizing the purchase of up to ten (10)
additional beds, including a family room that includes six(6)beds,and a 3%increase in bed rates,
for a total of$36.08 per bed, per day for each daytime bed; and
WHEREAS, the City's current portfolio of beds at the Salvation Army includes twenty(20)
single beds, one (1) family room inclusive of six (6) beds, and three (3) beds for afterhours
placements for Miami Beach Police Department, for a total of 29 beds; and
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•
WHEREAS, the Administration has negotiated four (4) additional shelter beds with the
Contractor at the current rate of$36.08 per bed, per day; and
WHEREAS,the Office of Housing and Community Services has identified available funds
within its operating budget to fund the cost of the additional beds, which are slated to become
available on August 1,2024.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CfTY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve Amendment no. 3 in the amount of$33,482.24 to the Professional
Service Agreement between the City of Miami Beach and the Salvation Army for the purchase of
additional emergency shelter beds designated for persons experiencing homelessness and
authorize the City Manager to execute the amendment;and further authorize the City Manager to
add additional beds to the current agreement, based on need and budget appropriation, and to
execute subsequent corresponding amendments.
PASSED AND ADOPTED this ay day of ✓44/ 2024.
ATTEST:
St en Meiner, Mayor
JUL 3 0 2024
INCORP'Ot��TEDi'
Rafael E. Gr nado, City Clerk .. ��J
'" CH A ,
APPROVED AS TO
FORM&LANGUAGE
Sponsored by Commissioner Alex J. Fernandez &FOR EXECUTION
-11,01.2.9Z •-
City Attorney Vic' Date
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AMENDMENT NO.3 TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH,FLORIDA
AND
THE SALVATION ARMY
FOR EMERGENCY SHELTER BEDS
This Amendment No. 3 ("Amendment")to the Professional Services Agreement, dated
March 21,2018, is entered into this .day of , 2024,with an effective
date of August 1,2024 ("Effective Date"),by and between the City of Miami Beach,Florida,
a municipal corporation organized and existing under the laws of the State of Florida,
having its principal place of business at 1700 Convention Center Drive, Miami Beach,
Florida 33139 ("City"), and The Salvation Army; non-profit Corporation, having its
principal place of business at 1424 N.E. .Expressway, N.E., Atlanta, GA 30329
("Contractor"),and hereby amends the Agreement as follows`.•.
RECITALS
\. ` \\
WHEREAS,on September 25,2017,th&Mayor arid City of MiamiSpach("City")
adopted Resolution No.2017-30000, approving the•award of Request for Proposal
("RFP")No.2017-293-KB for Emergenc.y'Shelter Beds.td'Serve Homeless Population;
and •
WHEREAS[on 2018,the City'and Contractor executed the
Agreement with respect to'the Ernergercy Shelter Services(the Agreement),which
services include Emergency Housing ands Emergency Shelter Beds,as set forth in
Exhibit A and Exhibit B•of the Agreement; and\\
WHEREAS,Section 3.1'establisiied a''not-to-exceed"limit of two hundred twenty-
seven th.ousand'one'hundred eighty-four dollars'and ninety-four cents ($227,184.94) for
year one (1),two hundred thirty.,-four thousand-dollars and forty-nine cents($234,000.49)
for years•two (2), two'hundred forty-one thousand twenty dollars and fifty-one cents
(241,020.51),for year three`(,3), two.hundred forty-eight thousand two hundred fifty-one
dollars and twelve cents ($248,251\1.2) for year four (4), and two hundred fifty-five
thousand six hundred ninety-eight dollars and sixty-five cents($255,698.65) for year five
(5),for 20 beds•peryear;and
WHEREAS,the City may require a greater amount of beds per year than was
originally anticipated if it is'to effectively manage the rise in demand for said beds and the
City Commission-approved resolution did not stipulate a"not-to-exceed"amount; and
WHEREAS,on February 29, 2019,the City Manager approved Amendment No. 1
to the Agreement removing the not to exceed amount; and updated the renewal terms of
the Agreement from a two(2)one-year renewal terms to two(2)two-year terms with the
approval of the City Manager;and
WHEREAS, on June 12, 2023, following approval of the Mayor and City
Commission of item C2J at its December 14, 2022, Commission meeting, the City
Manager approved Amendment No. 2 to the Agreement, authorizing the purchase of a
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family room that includes six(6) beds and a 3% increase in bed rates, for a total of$36.08
per bed, per day for each daytime bed; and
WHEREAS,the City's current portfolio of beds at the Salvation Army includes twenty (20)
single beds, one (1) family room inclusive of six (6) beds, and three (3) beds for afterhours
placements for Miami Beach Police Department, for a total of 29 beds; and
WHEREAS, since the execution of Amendment No. 2, the Administration has
increased its unified outreach efforts to comprehensively engage and offer services to as
• many persons experiencing as possible, resulting in an increased demand for shelter
beds; and
WHEREAS,the Administration has negotiated four(4)additional shelter beds
with the Contractor at the current rate of$36.08 per bed, per day;and
WHEREAS, the Office of Housing and Community Services has identified
available funds within its operating budget to fund the cost of the additional beds.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged,the City and Consultant hereby agree to amend the Agreement as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck44h and inserted
items underlined) as follows:
(a) Section 3.1 is hereby amended as follows:
Additional ten(10)beds may be purchased at the same rate, per bed, per
day, if requested by the City and available. Rooms shall be made available to
families and shall include six (6)beds at a price of$36.08 per bed, per day.
All expenditures are contingent upon budget appropriation.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of
this Amendment shall govern.
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IN WITNESS WHEREOF,the parties hereto have caused this Amendment to be
executed by their appropriate officials,as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By: _.
Rafael E.Granado, .Rickelle Williams,
City Clerk Interim City Manager
Date
FOR CONTRACTOR: THE SALVATION ARMY
ATTEST:
By:
Secretary President
Print Name Print Name
Date
APPROVED AS TO
FORM& LANGUAGE
&FOR EXECUTION
12401QQ., — CrikZ1/
A City Attorney mo' Date
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Resolutions -C7 P
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM. Rickelle Williams, Interim City Manager
DATE: July 24, 2024
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,APPROVING AMENDMENT NO. 3 IN THE AMOUNT OF
$33,482.24 TO THE PROFESSIONAL SERVICE AGREEMENT BETWEEN THE
CITY OF MIAMI BEACH AND THE SALVATION ARMY FOR THE PURCHASE OF
ADDITIONAL EMERGENCY SHELTER BEDS DESIGNATED FOR PERSONS
EXPERIENCING HOMELESSNESS AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AMENDMENT; AND FURTHER AUTHORIZING THE CITY
MANAGER TO ADD ADDITIONAL BEDS TO THE CURRENT AGREEMENT,
BASED ON NEED AND BUDGET APPROPRIATION, AND TO EXECUTE
SUBSEQUENT CORRESPONDING AMENDMENTS.
RECOMMENDATION
The Administration recommends approving the Resolution.
BACKGROUND/HISTORY
On September 25, 2017, the Mayor and City Commission ("City Commission") adopted
Resolution No. 2017-3000, approving the award of Request for Proposal ("RFP") No. 2017-293-
KB for Emergency Shelter Beds to serve persons experiencing homelessness and on March 21,
2018,the City executed the Professional Service Agreement("the Agreement")with The Salvation
Army. The Agreement stipulated an established not-to-exceed" limit of$227,184.94 for year one
(1);$234,000.49 for year two(2);241,020.51 for year three(3); $248,251.12 for year four(4); and
$255,698.65 for year five(5),for twenty(20)beds per year.
The Agreement is administered by the Office of Housing and Community Services' Homeless
Outreach Services Program("HCS"). HCS constantly reviews the demand for emergency shelter
beds and will request the necessary adjustments to the agreement as appropriate.
On December 14, 2022, the City Commission approved item C2J, authorizing the purchase of a
family room inclusive of six (6) beds, three (3) additional beds for the use of Police for overnight
placements, and the increase in the bed rates by 3% for each additional daytime bed, effective
January 1, 2023. Amendment No. 2 to the Professional Service Agreement for the purchase of
up to ten (10)additional beds at The Salvation Army, including a family room that includes six(6)
shelter beds to be utilized by a family experiencing homelessness, was subsequently executed
on June 12, 2023. However, at the time, the shelter provider did not have all ten (10) beds
available, and the City only purchased nine (9)additional beds.
ANALYSIS
The Administration has increased unified outreach efforts to engage as many persons
experiencing homelessness, and as a result there is an increase in demand for shelter beds.The
Salvation Army has identified four(4)additional beds for the City to purchase at the current price
rate of$36.08 per bed, per day,which would make available a total of thirty-three(33)emergency
shelter beds for City use. Adding four additional beds at a rate of$36.08 per bed increases the
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total amount of the Agreement by $33,482.24 for the remaining 232 days of its duration. If
approved, the shelter beds are slated to be accessible to the Administration by August 1, 2024.
The Administration will work with The Salvation Army to determine the designation of the
additional beds for overnight use by the Police Department.
The bed rate would be effective according to the current terms of the agreement,which is due for
renewal on March 20,2025. The Administration has identified funding within the FY 24 current
allocated budget for the current bed rate for thirty-three(33)beds, and the tentative rate increase
in FY 25.
FISCAL IMPACT STATEMENT
$33,482,24
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
The Business Impact Estimate (BIE)was published on . See BIE at:
https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/
FINANCIAL INFORMATION
011-0560-00349-23-405-575-00-00-00-
CONCLUSION
The Administration recommends the approval of an increase to the current amount of allotted
shelter beds at The Salvation Army and authorizing the City Manager to execute the Amendment;
and requests further authorization for the City Manager to add additional beds to the current
Agreement, based on need and budget appropriation, and to execute subsequent corresponding
Amendments.
Applicable Area
Citywide
Is this a "Residents Right to Know" item, Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No No
Was this Agenda Item initially requested by a lobbyist which,as defined in Code Sec. 2-481,
includes a principal engaged in lobbying? No
If so, specify the name of lobbyist(s)and principal(s):
Department
Housing and Community Services
Sponsor(s)
Commissioner Alex Fernandez
Co-sponsor(sj
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Condensed Title
Amendment to Shelter Bed Contracts for Persons Experiencing Homelessness. (Fernandez)
HCS
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AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
THE SALVATION ARMY
FOR EMERGENCY SHELTER BEDS
This Amendment No. 3 (Amendment) to the Professional Services Agreement, dated
March 21,2018, is entered into this ,day of ,2024,with an effective
date of August 1,2024("Effective Date"),by and between the City of Miami Beach, Florida,
a municipal corporation organized and existing under the laws of the State of Florida,
having its principal place of business at 1700 Convention Center Drive, Miami Beach,
Florida 33139(City),and The Salvation Army,a non-profit Corporation,having its principal
place of business at 1424 N.E. Expressway, N.E., Atlanta, GA 30329 (Contractor), and
hereby amends the Agreement as follows:
RECITALS
WHEREAS, on September 25, 2017,the Mayor and City of Miami Beach ("City")
adopted Resolution No. 2017-30000, approving the award of Request for Proposal
("RFP")No. 2017-293-KB for Emergency Shelter Beds to Serve Homeless Population;
and
WHEREAS, on March 21, 2018,the City and Contractor executed the
Agreement with respect to the Emergency Shelter Services(the Agreement),which
services include Emergency Housing and Emergency Shelter Beds, as set forth in
Exhibit A and Exhibit B of the Agreement; and
WHEREAS,Section 3.1 established a"not-to-exceed"limit of two hundred twenty-.
seven thousand one hundred eighty-four dollars and ninety-four cents ($227,184.94)for
year one (1), two hundred thirty-four thousand dollars and forty-nine cents ($234,000.49)
for year two (2), two hundred forty-one thousand twenty dollars and fifty-one cents
(241,020.51) for year three (3), two hundred forty-eight thousand two hundred fifty-one
dollars and twelve cents ($248,251.12) for year four (4), and two hundred fifty-five
thousand six hundred ninety-eight dollars and sixty-five cents ($255,698.65) for year five
(5), for 20 beds per year; and
WHEREAS, the City may require a greater amount of beds per year than was
originally anticipated if it is to effectively manage the rise in demand for said beds and the
City Commission-approved resolution did not stipulate a "not-to-exceed"amount; and
WHEREAS,on February 29, 2019,the City Manager approved Amendment No. 1
to the Agreement removing the not to exceed amount; and updated the renewal terms of
the Agreement from a two (2) one-year renewal terms to two (2) two-year terms with the
approval of the City Manager; and
WHEREAS, on June 12, 2023, following approval of the Mayor and City
Commission of item C2J at its December 14,2022 Commission meeting,the City Manager
approved Amendment No. 2 to the Agreement, authorizing the purchase of a family room
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that includes six (6) beds and a 3% increase in bed rates, for a total of$36.08 per bed,
per day for each daytime bed; and
WHEREAS,the City's current portfolio of beds at the Salvation Army includes twenty(20)
single beds, one (1) family room inclusive of six (6) beds, and three (3) beds for afterhours
placements for Miami Beach Police Department,for a total of 29 beds;and
WHEREAS, since the execution of Amendment No. 2, the Administration has
increased its unified outreach efforts to comprehensively engage and offer services to as
many persons experiencing as possible, resulting in an increased demand for shelter
beds; and
WHEREAS, the Administration has negotiated four(4) additional shelter beds
with the Contractor at the current rate of$36.08 per bed, per day; and
WHEREAS, the Office of Housing and Community Services has identified
available funds within its operating budget to fund the cost of the additional beds.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Consultant hereby agree to amend the Agreement as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck—through and inserted
items underlined)as follows:
(a) Section 3.1 is hereby amended as follows:
Additional ten-(1-0)beds may be purchased at the same rate, per bed, per
day, if requested by the City and available. Rooms shall be made available to
families and shall include six (6)beds at a price of$36.08 per bed, per day.
All expenditures are contingent upon budget appropriation.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of
this Amendment shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
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FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By:
Rafael E.Granado, Rickelle Williams
City Clerk Interim City Manager
Date
FOR CONTRACTOR: THE SALVATION ARMY
ATTEST:
By:
Secretary President
Print Name Print Name
Date
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M I AM I BEACH Contract/Document Routing Form
17-293-01 Amendment No 3 to the Professional Services Agreement between the City and the Salvation Army
Salvation Army Office of Housing and Community Services
Alba A.Tarre Q(yQ rat 3/7/2025 I 4:49 EST David Martinezj4,
r
-1 l ('L%
X Type 1-Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation.
Type 2-Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation.
Type 3-Independent Contractor Agreement(ICA) Type 6-Tenant Agreement
Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement
Type 5—Grant agreements with the City as the grantor Other:
On September 25,2017,the City Commission approved the award and execution of an Agreement,pursuant to Request for
Proposal(RFP)No.2017-293-KB,with the Salvation Army(the"Contractor")to provide emergency shelter beds to serve the
homeless population.The Agreement was executed on March 21,2018,for emergency shelter beds and included an initial
term of five(5)years,with the option of two one-year renewal terms at the City Manager's option and a not-to-exceed amount
for each service year.Since execution,the Agreement has been Amended as follows:
• Amendment No.1,executed on February 29,2019,to remove the not-to-exceed amount inadvertently incorporated
in the Agreement and to correct the renewal terms from two one-year renewals to two two-year renewal terms
with the City Manager's approval.
• Amendment No.2,executed on June 12,2023,following the City Commission's approval of item C2J at its December
14, 2022, Commission meeting, to increase daily bed rates by 3%for each bed, increasing the approved rate to
$36.08 per bed,per day,and approving the purchase of a family room,inclusive of six(6)beds.
The City's current inventory of beds at the Salvation Army includes 20 single beds,one family room consisting of six beds,and
three after-hours beds designated for the Miami Beach Police Department (MBPD). To address growing shelter needs,
pursuant to Resolution 2024-33188,the Administration initially secured four additional shelter beds at a rate of$36.08 per
bed per day,totaling$33,482.24. The Resolution also authorized the City Manager to add additional beds at the same rate,
per bed,per day,if requested by the City and available.
Due to increased demand,nine more beds were added at the same rate,increasing costs by$39,615.84,bringing the total
expense for all 13 additional beds to$73,098.08.Therefore,pursuant to the authority established in the resolution,the City
Manager may add more beds as needed at the same rate per bed per day.The Office of Housing and Community Services has
identified available funds within its operating budget to cover these costs,ensuring that the additional beds will be available
starting August 1,2024,to support the city's ongoing commitment to providing shelter for those in need.
This item seeks the City Manager's approval of Amendment No.3 to the Agreement, pursuant to Resolution 2024-33188,
approved on July 24,2024,for the purchase of the additional thirteen(13)shelter beds.The Amendment further authorizes
the City Manager to add additional beds to the current Agreement.
March 21,2018-March 20,2023(5 years) Two(2),two(2)year renewals i March 21,2018-March 20,2027(9 Years)
Grant Funded. 1 ^Yes I X I No i I State I I Federal i X I Other.
1 $73,098.08 Homeless Services: Yes 1 x i No
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1011-0560-000349-23-405-575-00-00-00-
1.For contracts longer than five years,contact the Procurement Department.2,Attach any supporting explanation needed.
3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of
annual adopted operating budget.
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City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2024-33188 C7 P 7/24/2024
If no,explain why CC approval is not required:
Legal Form Approved: I X Yes No If no,explain below why form approval is not necessary:
'/Kt'tP'*0,:o-0-4',riqiik0
Procurement: ,-.....,....., 3/6/2025 I 10:53 P-Prants: N/A
Kristy Bada 6isf 15A,40-
Budget: --• Jnformation Technology: N/A
Aarti Ramsubhag ir 3/7/2025 I 12:13 E r
Tameka Otto Stewart
06 sitAw32g25 I 2:56 ES
Risk Management: Fleet&Facilities: N/A
Marc Chevalier LAtArt awA474.7/2025 I 3:17 Er-
01:11168
Human Resources: 1. Other: ,....
2/26/2025 I 9:10 HT
ma
Monica Garcia . ...
Theresa Buigas
I a 2/26/2025 I 11:0i EST
