99-23265 RESO
RESOLUTION NO. 99-23265
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND ACCEPTING THE
RECOMMENDATIONS OF THE MIAMI BEACH CULTURAL ARTS
COUNCIL (COUNCIL) AND AWARDING A TOTAL OF $585,000 IN
CULTURAL ARTS GRANTS, FOR THE FISCAL YEAR 1999-2000,
SPECIFICALLY IDENTIFIED IN THE ATTACHED EXHffiIT NO.1;
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID
GRANT AGREEMENTS; AND FURTHER MAKING THE AWARD OF SAID
GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE
APPROVAL OF THE COUNCIL'S BUDGET FOR FISCAL YEAR 1999-2000.
WHEREAS, the Miami Beach Cultural Arts Council (Council) was created to develop,
coordinate, and promote the performing and visual arts of the City of Miami Beach for the
enjoyment, education, cultural enrichment, and benefit of the residents of and visitors to the City;
and
WHEREAS, from May 5, to June 30, 1999, the Council conducted an application and
review process for the Fiscal Year 1999-2000 Cultural Arts Grants Program; and
WHEREAS, the Council selected grants panelists consisting of 32 people from the Council,
Visitor and Convention Authority (VCA), and the community at large to evaluate 71 applications,
requesting a total of $1,595,050; and
WHEREAS, at a special meeting on July 1, 1999, the Council accepted the
recommendations of the grants panels and approved the award of $585,000 in Cultural Arts Grants
for Fiscal Year 1999/2000, as more specifically identified in Exhibit No.1.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI B.EACH, FLORIDA, that the Mayor and City
Commission approve and accept the recommendations of the Miami Beach Cultural Arts Council
(Council) and award a total of $585,000 in Cultural Arts Grants for Fiscal Year 1999-2000, as more
specifically identified in the attached Exhibit No.1; authorize the Mayor and City Clerk to execute
said Grant Agreements; and further making the award of said grant monies subject to and contingent
upon the approval of the CounciJ1s budget for Fiscal Year 1999-2000.
PASSED AND ADOPTED THIS DAY 21st DAY OF
July , 1999
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~1at
MAYOR
(o(pA6 P0-~
CITY CLERK
~
J/(!;-
July 6, 1999
Exhibit #1
Recommendations from the City of Miami Beach Cultural Arts Council
to the Mayor and Ci~ Commission for 1999/2000 cultural arts grants totaling $585,000
$ x 1000
31
31
31
31
31
16.375
16.375
16.375
16.375
16.375
16.375
16
16
14.375
12
12
12
U
12
12
U
10
9
9
9
9
9
9
8.375
7.5
6
6
6
6
6
6
6
6
6
6
6
6
6
Recipient (exclusively for cultural events in Miami Beach)
ARTCENTERlSOUTH FLORIDA
FRIENDS OF THE BASS MUSEUM
MIAMI CITY BALLET
NATIONAL FOUNDATION FOR ADVANCEMENT IN THE ARTS
NEW WORLD SYMPHONY
ALLIANCE FOR MEDIA ARTS
AREA STAGE (Area Performance Gallery)
CONCERT AssOCIATION OF FLORIDA
HIsPANIC THEATER FESTIVAL (Teatro Avante)
MIAMI LIGHT PROJECT
WOLFSONIAN-FIU
CITY THEATER
FLORIDA DANCE ASSOCIATION
MIAMI DESIGN PRESERVATION LEAGUE
FIRST NIGHT MIAMI BEACH 2000 (Family Resource Center of Miami-Dade County)
LOUIS WOLFSON II MEDIA HIsTORY CENTER
MIAMI MOMENTUM DANCE COMPANY
M~YDMNO~FOUNDATION
RHYTHM FOUNDATION
SOUTH FLORIDA COMPOSERS ALLIANCE
DGERTAIL PRODUCTIONS
UNIDAD OF MIAMI BEACH
EDGE/THEATER (Athena-Daat Foundation)
FLORENE LITTHCUT'S INNER CITY CHILDREN'S TOURING DANCE COMPANY
LA ROSA FLAMENCO THEATER
MIAMI GAY & LESBIAN FILM FESTIV Ai (South Beach AIDS Project)
MIAMI HIsPANIC BALLET
ZIFF JEWlSH MUSEUM OF FLORIDA (Mosaic)
FLORIDA GRAND OPERA
PERFORMING ARTS NETWORK
AKROPOLIS ACTING COMPANY
AMEUCANFOUNDATION FOR THEARn
BLACK DOOR DANCE ENSEMBLE
BRAZILIAN FILM FESTIVAL OF MIAMI (Alliance for Media Arts)
BRIDGE THEATER
CHILDREN'S CULTURAL COAL TION
FREDDICK BRATCHER & COMPANY
GREA 'fER MlAMI YOUTH SYMPHONY
INTERCULTURAL DANCE AND MUSIC INSTITUTEIFIU
MlAMIJEWISH FILM FESTIVAL (Central Agency for Jewish Education)
MIAMI SYMPHONY ORCHFSTRA
SOUTH FLORIDA YOUTH SYMPHONY
STORY THEATER PRODUCTIO~98
5
5
4.5
4
4
3.5
3
3
3
3
2.5
2
1
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
$585
!ROKO DANCE & PERFORMANCE CENTER
MIAMI-DADE COMMUNITY COLLEGE, WOLFSON CAMPUS
AR TEMlS PERFORMANCE NETWORK (Arts Ballet Theater of Florida)
DANCE ESAlAS
lFE-lLE
SOUTH BEACH CHAMBER ENSEMBLE (Friends of the Bass Museum)
GOLD COAST THEATER COMPANY
MIAMI BEACH GARDEN CONSERVANCY
PERFORMING ARTS ACADEMY OF Sourn FLORIDA
Soum BEACH FILM FESTIVAL
FESTIVAL OF TIlE ARTS (City of Miami Beach Parks & Recreation Department)
CULTURAL ARTS SOCIETY OF SOUTH FLORIDA
CENTER FOR EMERGING ART
ARTPLAY (Miami Beach Garden Conservancy)
ARTS & BUSINESS COUNCIL OF MIAMI
BEST MEDICINE COMEDY THEATER
CENTER FOR FOLK & COMMUNITY ART
COMMUNITYCONCmT~oc~nON
COMMUNITY TELEVISION FOUNDA nON OF SOUTH FLORIDA
EARTHMAN PROJECT
ENTERTAINMENT INDUSTRY INCUBATOR
FLORIDA ~OC~ nON OF WORKERS FOR TIlE BLIND
FLORIDA CHAMBER ORCHESTRA
HOLOCAUST MEMORIAL COMMITTEE
MIAMI STEEL & PERCUSSION ORCHESTRA
MMT CHILDREN'S FOUNDA nON (Dance Esaias)
SONGWRITERS IN THE ROUND
Soum BEACH AIDS PROJECT
total recommended
71 proposals reviewed, 56 recommended for funding
$1.6 million requested, $585,000 available (including $35,000 from NBDC)
Reviewers: 32 volunteer panelists, MBCAC grants committee, 2 staff
1 group orientation for prospective applicants
75 individual screening/advising sessions for applicants
1 group orientation for grants panelists
5 individual orientations for grants panelists
3 public meetings of grants panels to evaluate proposals & make recommendations
1 MBCAC meeting to review recommendations of the grants panels
399
Exhibit #2.
CITY OF MIAMI BEACH CULTURAL ARTS COUNCIL
305 672 ARTS FAX 305 673 7063 ARTSBEACH@YAHOO.COM 4TH FLOOR, MIAMI BEACH CTIY HALL
CULTURAL ARTS GRANTS PANELS, 1999-2000 6.14.99
PANEL 1 (Budgets above $500,000. 18 applications. Grant pool: $300,000. Max: $50,000.)
Monday, June 28, 9AM-Noon, Botanical Garden, Convention Center Dr. at Dade Blvd.
Required orientation for panelists: Wednesday, June 16, 9-10AM, Botanical Garden.
Drop-in session to review audio-visual support materials: Monday, June 21, 2-SPM,
City Manager's Large Conference Room, 4th Floor, City Hall (or by appointment).
PAULINE WINICK, Chair
DARRELL BURKS
EDITH GELBER
ELSIE HOWARD
ROLAND KOHEN
LISA PALLEY
CLARK REYNOLDS
JORGE RODRIGUEZ
GENE SULZBERGER
AMY VILLAFANE
MICHAEL VITA
Staff: DAVID WHITMAN & CRAIG CARPENTIERI
PANEL 2 (Budgets $100,000-$500,000. 31 applications. Grant pool: $200,000. Max: $20,000.)
Tuesday, June 29, 9AM-1PM, Botanical Garden, Convention Center Dr. at Dade Blvd.
Required orientation for paneliSts: Wednesday, June 16, 9-10AM, Botanical Garden.
Drop-in session to review audio-visual support materials: Tuesday, June 22, 2-SPM,
City Manager's Large Conference Room, 4th Floor, City Hall (or by appointment).
NANCY WOLCOTT, Chair
GRACE CALVANI
MARILYN GOTTLIEB-RoBERTS
BOB HOSMON
STEPHEN JULIEN
MITCHELL KAPLAN
HELEN KOHEN
JOSE LIMA
I. STANLEY levINE
BLAKE PRESTON
MIKE THOMPSON
LENORE TOBY-SIMMONS
Staff: DAVID WHITMAN & CRAIG CARPENTIERI
PANEL 3 (Budgets below $100,000. 22 applications. Grant pool: $85,000. Max: $10,000.)
Wed., June 30, 9AM-Noon, Botanical Garden, Convention Center Dr. at Dade Blvd.
Required orientation for panelists: Wednesday, June 16, 9-10AM, Botanical Garden.
Drop-in session to review audio-visual support materials: Friday, June 25, 2-5PM,
City Manager's Large Conference Room, 4th Floor, City Hall (or by appointment).
ALVARO FERNANDEZ, Chair
LISA COLE
SUSAN ERVIN
CHARISSE GRANT
RAYMOND HULEN
CLAUDIA MILLER
GORDON MILLER
KATHRYN OROSZ
STEVE SAULS
CARL V ALLDEJULI
Staff: DAVID WHITMAN & CRAIG CARPENTIERI
400
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:5
CITY OF MIAMI BEACH CULTURAL ARTS COUNCIL
1999-2000 GRANTS PROGRAM
Miami Beach Cultural Arts Council
City Ball, 1700 Convention Center Drive, 4th Floor
Miami Beach, FL 33139-1819
phone: 305 672 ARTS
fax: 305 673 7063
email: artsbeach@yahoo.com
I. Stanley Levine, Chair; Pauline Winick, Vice Chair;
Alvaro Fernandez, Diane Star BeUer, Roland Kohen,
Clark Reynolds, Steve Sauls, Raquel Vallejo, Nancy Wolcott
Staff: David Whitman, Director; Craig Carpentieri, Assistant
402
Exhibit #4
MIAMI BEACH mTURAL ARTS COUNCIL
1999-2000 GRANT PROGRAM
The Miami Beach Cultural Arts Council (CAC) was created by the Miami Beach Mayor and City Commission in
1997 to develop, coordinate and promote the arts in our community. The CAC grants program, initiated in 1998,
is funded on an annual basis by the City of Miami Beach and the Miami Beach Visitor and Convention Authority
(VCA). The grants program fosters access to outstanding cultural programs for residents and visitors, and
encourages the professional development of not- for-profit visual and performing-arts organizations.
Eligibility Criteria (applicants must meet all)
Not-for-profit visual and/or performing arts organization with IRS 50 1 (-cX3) tax-exempt status
Note: individuals and unincorporated groups may apply for grants under
the sponsorship of any qualified not-for-profit organization; the application must be submitted
by the sponsoring organization.
Qualified artists or arts professionals involved in proposed project
Proposed project to be presented in Miami Beach
Proposed project open to the public
Proposed project to be completed between October 1, 1999 and September 29,2000
Applicant Categories
Grant applications will be considered in one of three categories:
I. Organizations with annual operating budgets under $100,000
ll. Organizations with annual operating budgets from $100,000 to $500,000
ill. Organizations with annual operating budgets over $500,000
Schedule
Wed., May 5, 4pm:
Thurs., May 20, 9-10:30am
Thurs., May 20 - Fri., June 4:
Fri., June 11,4 pm:
Mon., June 28 - Wed., June 30:
Thurs., July I:
Wed., July 21:
Application period opens (37 days)
General orientation, Botanical Garden, 2000 Convention Cntr. Dr.
Required applicant interview with CAC staff (by appointment)
Application deadline. No exceptions.
Grants panels convene, open to public, Botanical Garden, 9-1 pm
Cultural Arts Council action on grants panels' recommendations
Miami Beach City Commission action on 1999-2000 grants
403
How to Apply
1. Schedule required interview with CAC staff before submitting application,
by calling 305 672 ARTS. (Consultation period: Thursday, May 20 to Friday, June 4.)
2. Complete and submit application with required attachments, following instructions on
application. (Applications must be received by Friday, June 11 at 4:00 pm. Late
applications will not be considered and will be returned unopened.)
Application Review Process
1. All applications are reviewed by CAC staff for eligibility and completeness.
2. Applications are forwarded to members of the appropriate grants panel for
individual review, along with any supplementary material provided.
3. Grants panelists' orientation will be on Wednesday, June 16 from 9 to !0:30am at
the Miami Beach Botanical Garden, where applications will be distributed.
4. Grants panels, which include CAC representatives and community members, hold public
meetings at the Miami Beach Botanical Garden, 2000 Convention Center Dr., from
Monday, June 28 to Wednesday, June 30, from 9am to 1pm. Applicants are encouraged to
attend, although they do not participate.
5. Grants panels formulate funding recommendations, which are in turn communicated to
applicants by CAC staff, pending final approval.
6. Miami Beach Cultural Arts Council votes on panel recommendations on Thursday, July 1.
7. Miami Beach City Commission votes on CAC recommendations on Wednesday, July 21.
8. Public announcement and celebration of grant awards at Invitation to the Arts, Thursday,
September 16, 6-8pm, Jackie Gleason Theater.
9. Pending funding by the Commission in September, successful applicants execute a grant
agreement with the City through the CAC.
10. Fifty percent of grant funds are distributed to applicant in October 1999, the balance upon
completion of project and receipt of final report, no later than Friday, September 29,2000.
2
404
Evaluation Criteria
Artistic Merit and Program Quality (40%)
artistic merit of proposed project
innovative and creative quality of proposed project
experience and reputation of artists involved
demonstrated artistic achievements of organization
Community Impact (35%)
reflection of community diversity in personnel and programming
appeal to residents and development of new audiences
outreach to under-served constituencies and/or locations
encouragement of cultural tourism
educational and/or cooperative opportunities provided to community
on-going community presence
Organization Management (25%)
board and management structure and stability
fiscal responsibility as reflected in organizational and project budgets
adequacy of staff and logistical resources
accountability as reflected in proposed method for evaluating program/project and, if organization
previously received grant funds, in reports submitted to CAC during 1998-1999 grant cycle.
Policies and Guidelines
CAC staffwill discuss funding caps with applicants during individual consultations.
Because CAC funding is necessarily limited, applicants are encouraged to thoroughly explore additional funding
sources such as the Miami-Dade Cultural Affairs Council, (305 375 4634); Florida Department of State, Division
of Cultural Affairs; and private foundations.
Past receipt of CAC funds, financial need and merit of an application do not in themselves guarantee funding.
CAC does not ordinarily fund capital expenditures, travel and hospitality, debt reduction, or costs of
organizational fund-raising.
The CAC grants program is a public process allocating public funds, and is therefore governed by the Florida
Government in the Sunshine Law. Neither grant applications nor panel deliberations may be kept confidential.
CAC members and panelists follow rigorous conflict of interest guidelines, and do not participate in funding
deliberations affecting organizations with which they are affiliated as employees or board members.
During the application process, applicants may contact CAC only through CAC staff, not CAC members
or panelists. Violations will result in disqualification.
All grant recipients must provide equal access and equal opportunity in employment and services, and
may not discriminate on the basis of handicap, color, creed, gender, religion or sexual orientation.
The CAC will not fund programming which is primarily tourist oriented. Such projects are funded by the
VCA tourist advancement grant program.
3
405
MIAMI BEACH CULTURAL ARTS COUNCIL
1999-2000 GRANT APPLICATION INSTRUCTIONS
1. Meet individually with CAC staff before completing application. Call 305 672 ARTS for an
appointment. Consultations must take place between Thursday, May 20 and Friday, June 4.
2. Complete application. Please use computer or typewriter for numbered answers, with 10 point or
larger type.
3. Submit original signed application and 12 single-sided copies (stapled upper left comer) to
Miami Beach Cultural Arts Council - Grants
City Hall, 1700 Convention Center Drive, 4th floor
Miami Beach, FL 33139-1819
by Friday, June 11, 1999,4:00 pm,. Application and copies must be received at the CAC office
by this deadline. Late applications will not be considered, and will be returned unopened.
APPLICATION CHECKLIST
Individual consultation with CAC staff (Thursday, May 20 to Friday, June 4.)
Original application, completed and signed
Original + 12 copies of application
Annual organizational operating budget for 1998-1999
Annual organi7.ational operating budget for 1999-2000
Proposed project budget
Board membership list
Supporting materials, appropriately labeled (optional) and a self-addressed,
stamped envelope for return
4
406
MIAMI BEACH CULTURAL ARTS COUNCIL
1999-2000 GRANT APPLICATION
Category
please check one
o I. Annual operating budget under $100,000
o II. Annual operating budget from $100,000 to $500,000
o ID. Annual operating budget over $500,000
Applicant Information
Name of organization
(name as it appears in articles of incorporation)
Type of organization: operfonning arts Ovisual arts oother
please describe
Mailing address
City
Zip
Year legally established
State
Federal ID#
Total 1998-1999 operating budget $
Previous CAC grantee: Dyes Dno
Executive Director (or equivalent)
Grant contact person
Title
Phone
Fax
e-mail
for staff use only
.-------------------------------------------------------------------------------------------------------------
I
I
I
I
I
I
I
I
I
: Consultation date Time Completed
.
I
I
I
.
1______-----------------------------------------------________________________________________________________
5
407
Grant project information
Proposed project title
Director of proposed project
Start date
End date
Grant amount requested $
Total project budget $
Please use typewriter or computer with at least 10 point type to answer-numbered questions.
Answer only in space provided
1. Description of applicant organization
Describe your organization in terms of mission, audiences and achievements.
6
408
2. Description of proposed project
Describe clearly and concisely the proposed project for which funds are requested. Please
include information on participants, audiences, location, time frame.
2a. Synopsis: Give the essence of your proposal in a single, concise sentence.
409
7
3. Discuss the artistic and creative merits of this project.
4. Describe the principal artists in this project, indicating their qualifications and
experience. (You may attach biographical information.)
410
8
5. How do you plan to build public awareness of this project?
6. How will you measure the success of the project?
9
411
7. Discuss the project's impact on the community, including both residents and visitors.
Describe any proposed outreach, educational or collaborative initiatives.
8. Describe the staff who will be committed to this project, indicating whether they are
employees or volunteers. Discuss the organizational support and resources available.
412
10
Project budget (attach your own budget or complete the following)
Total expenses: $
Anticipated income: $
Personnel-artistic $
Admissions $
Personnel-technical
$
Art sales
$
Personnel-administrative $
Other (itemize) $
Space rental
MarketinglPublicity
Other (itemize)
$
$
$
$
$
$
Grant budget
Grant amount requested: $
Itemize expenditures for which requested funds will be used. (These must be reflected in project
budget above.)
$
$
$
$
$
11
413
What other sources of funding are you seeking for this project?
Required attachments
1. Board membership list
2. Organizational operating budget for 1998-1999
3. Organizational operating budget for 1999-2000 (briefly explain significant changes
from previous year, if any)
Optional attachments
Applicants may submit print material, video or audio tape, or slides to supplement their
application. These will be made available for panelists' review, but will not be shown at the
panel meetings. Viewing material should be limited to five-minute presentations, and slides
to no more than twenty images. A brief typed description of the material presented is
required, and materials must be appropriately labeled.
CERTIFICATION
I certify that all information contained in this application and these attachments is true and
accurate.
Authorizing signature
Date
Printed name
Title
12
414
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM No.51,.....1:l
TO:
Mayor Neisen O. Kasdin and
Members of the City mmission
DATE: July 21,1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF mE
CfIY OF MIAMI BEACH, FLORIDA, APPROVING AND ACCEPTING THE
RECOMMENDATIONS OF THE MIAMI BEACH CULTURAL ARTS
COUNCIL (COUNCIL) AND AWARDING A TOTAL OF $585,000 IN
CULTURAL ARTS GRANTS, FOR THE FISCAL YEAR 1999-2000, AS
SPECIFICALLY IDENTIFIED IN THE ATTACHED EXHIBIT NO.1;
AUmORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID
GRANT AGREEMENTS; AND FURTHER MAKING THE AWARD OF SAID
GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE
APPROVAL OF THE COUNCIL'S BUDGET FOR FISCAL YEAR 1999-2000.
ADMlNISTRA TION RECOMMEND A TION
Adopt the Resolution.
BACKGROUND
The Miami Beach Cultural Arts Council develops and promotes the visual and performing arts in
the City of Miami Beach. Paramount to accomplishing these goals is the annual cultural grants
program: a competitive process funded by the Yisitor and Convention Authority (YCA) and the City
of Miami Beach. Designed to help support the cultural community in Miami Beach, the grants
partially fund exhibits and performances by not-for-profit groups. The Council received 71
applications for the 1999/2000 program and recommends awarding $585,000 to 56 organizations.
The Council is expanding its community outreach through a $35,000 matching grant partnership
with the North Beach Development Corporation that will provide more than $70,000 for increased
cultural programming in North Beach next year.
ANALYSIS
The cultural grants program offers visual and performing not-for-profit organizations the
opportunity to receive funding for programming in Miami Beach. The process involves an
application procedure, staff consultations, and community panel reviews. This year the CAC staff
met with 96 people from 75 cultural organizations, received 71 applications, and held three
community panel reviews.
395
AGENDA ITEM
DATE
jf1~
ANALYSIS cont'd.
The applications were divided into three categories:
Annual budgets greater than $500,000
18 proposals: $791,850 in requests; $300,000 available
Annual budgets between $100,000 and $500,000
31 proposals: $602,500 in requests; $200,000 available
Annual budgets less than $100,000
22 proposals: $200,700 in requests; $85,000 available
Total: 71 proposals: $1,595,050 in requests; $585,000 available
Grants review panels consisting of 32 people from the CAC, VCA, and the community evaluated
proposals based upon the criteria outlined in the application (see attachments). After reviewing the
proposals and supporting audiovisual materials, the panels convened on June 28, 29, and 30 to
evaluate the grant proposals. After discussing each proposal, panelists scored the applications. Their
scores were averaged and the proposals ranked. The panels then made funding recommendations
to the Cultural Arts Council.
On July 1, 1999, the CAC unanimously approved the recommendations of the three cultural grants
panels as shown on Exhibit No.1.
CONCLUSION
The City Commission should approve the recommendations of the CAC for cultural arts grants
totalling $585,000.
~ Yiv' ~I~'~
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