HomeMy WebLinkAboutFY 2025/26 Cultural Affairs Grant Agreement between the CMB and Ballet Flamenco La Rosa, Inc. i
20 25 - 33945
City of Miami 8each Cultura�l Affairs Program and Cultural Arts Council
Fiscal Year 2025/2G Cultural Affa�rs Grant Agreement
APR 2 � 202�
This Grant Agreement ("AgreemenY') is entered into this day of , 2025,
between the City of Miami 8each, Florida (the"City"), and ("Grantee").
Article� I /Grant Description
1. Grantee Name: Ballet Flamenco La Rosa, Inc.
Grantee Contact: Ilisa Rosal
Mailing Address: 74 N E 150 St
City, State, Zip: iami, ori a. 33161
Phone: 786 877 34 21
E-mail: rosa panmiamiao .com
Cultural Anchor: `(es _�_ No �
Federal Tax ID No.:
2. Grant amount: ,� 13,900.00 ���Grant" or"Grant Funds")
Fifty percent (50%) of fhe Grant Funds shal! be paid to Grantee upon execution of this
Agreement, fo!lowing the City`s receipt and acceptance of audited financial statements or other
proof of funding source(s) which de�monstrate fhat Grantee has secured a mandatory 1:1
match for the tota/ Grant amount. Ti�e remaining 50% of the Grant Funds sha!! be paid to
Grar�tee upon completion of the Pro�ec;t(as described in Exhibit J), and following the Grantee's
submission, and the City's prior written approval, of the Final Report.
3. Project Description: See Exhibit 1, attached hereto ("Project
Description").
d. Itemized budget: See Exhibits 2-A(Total Project Budget)and 2-B
(Grant Award Sudget), attached hereto.
5. Contract effective date: October 1, 2025
6. Contract submission deadline� November 15, 2025
7. Expenditure deadline: September 30, 2026
8 Final Report deadline: Submit on GoSmart no later than Qctober 12. 2026.
CITY OF MIAMI BEACH:
Attest:
.
APR 2 8 2026
Rafaei Gra ado Steven Meiner
City Clerk City of Miami Beach Mayor
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GRANTEE:
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Signatur
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Print Name and Title
STATE OF FLORIDA, COUNTY OF MIAMI-DADE �� ���1 ,
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_ a�t-fur-profit corporaUon. He/She is personaiiy known to me or has produced
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Signature of Notary
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Notary Name: m ""E,`�„;,;',n:�i�'�
Notary Public, State,f Flor�d ��f f�
My Commission Expires: �
Page 2
Article II /Generai Conditions
1 Pa�ties: The parties to this Agreement are the Graniee listed in A�ticle i, and the City of
Miami Beach, a munic�pal corporation organized under the laws of the State of Florida (the
"City"). The City has delegated the responsibility of administering this Grant to the City Manager
or the City Manager's authorized designee, who shall be the City's Cultural Affairs Pragram
Manager.
2. Proiect Descnption: The Grantee may only use the Grant for the purposes that are
specifically described in the Project Description, attached hereto as Exhibit 1. Any changes to
the programming or delivery method for the programming shall require the prio�written approval
of the Cultural Affairs program manager, on a case-by-case basis. Grantee shall make every
attempt to reschedule approved pragramming or provide alternative programming solutions,
such as live streaming.
3. Budqet: All of the Grantee's expenditures shall be subject to the terms of this
Agreement, as specified in the itemized Tota! Project Budget (attached hereto as Exhibit 2-A)
and the Grant Award 8udget(attached hereto as Exhibit 2-B}.
A mandatory 1:1 match is required for all grants. Grant applicants must demonstrate that
matching funds in the full amount of the Grant award have been secu�ed prior to receiving the
first grant payment. The City will review and approve audited financial statements detailing the
match through cash, grants, and/or in-kind contributions, of which in-kind contributions may not
excQed 25% of the Total Project Budget, attached hereto as Exhibit 2-A.
�ine-item changes to the Grant Award Budget shatl not exceed the total amount of Grant
Funds. Notwithstanding the p�eceding sentence, amendments to the itemized Grant Award
Budget shall not be permitted without the prior written consent of the Cultural Affairs Program
Manager. Said requests shall be made in writing, detailing and justifying the need for such
changes, in advance of the Project's commencement.
4. RepOPiS: This Grant has been awarded with the understanding that the Project will
enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling,
or has fulfilled, its purpose, the Grantee must supply the Cultural Affairs Program Manager with
a written Final RepoR, which shall document the Grantee's satisfaction of all requirements. Initial
submission of the Final Report must be received by the Cultural Affairs Program Manager no
later than the date identified in A�ticle I-8. New Grant awards will not be released to the Grantee
until all Final Reports for previously awarded grants are received. The City may withhold any
future payments of the Grant, or the award of any subsequent Grant, if it has not received all
repoRs required to be submitted by Grantee, or if such reports do not meet the City's reporting
requi�ements. Any reports may be disseminated by the City withaut the prior written consent of
the Grantee.
5. Board Traininq: Pursuant to Ciry Resolution No. 2018-30552, if applicable, Grantee is
required to have 51% or more of its board membership complete the City's training program for
board members of non-profit ageneies, who must have completed such training program within
the last three years prior to Grantee receiving City funds pursuant to this Agreement. Board
training is required for agencies that have an annual operating budget of less than$5 miflion and
receive $25,000 or more in funding from the City. Prior to the release of the first Grant payment
to the Grantee pursuant to this Agreement.
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6. Amount of Grant and Pavment Schedule: The total amount of the Grant is specified in
Article I-2, and payment of any portion thereof shall be subject to and contingent upon Grantee's
compliance with the terms and conditions set forth in this Agreement and approval and
appropriation of the funds in the City's budgetary process. In awarding this Grant, the City
assumes no obligation to provide financial support of any type whatsoever in excess of the total
Grant amount. Gost overruns are the sole responsibility of the Grantee. Grant Funds wil!only be
remitted to the Grantee once ths Mayor and City Commissian have approved the Grant award,
and once all parties have executed this Agreement, and provided that Grantee is otherwise in
compliance with the terms and conditions herein.
Grantee shall use all Grant funds for the purposes set forth in this Agreement and shall
expend all Grant funds on or before the Expenditure Deadline. Any uncommitted Grant funds
which remain in the possession or under the contro! of the Grantee as of the Expenditure
Deadline must be retumed to the City within fifteen (15)days after the Expenditure Deadline. If
such funds have been committed but not expended, the Grantee may request, in writing, an
extension of the Expenditure Deadline from the Cultural Affairs Program Nlanager which, if
approved, shall be for a period not to exceed one (1) year. For the avoidance of doubt, the
Cultural Affairs Program Manager may den� such request, in the Cultural Affairs Program
Manager's sole discretion.
7. No Quarantee of future fundinQ: The Grantee acknowledges that the receipt of this
Grant does not imply a commitment on behalf of City to continue or provide funding beyond the
terms specified +n this Agreement.
8. Proqram Monitorinq and Evaluation: The Cultural Affairs Program Manager may monitor
and conduct an evaluation of the Project funded by this Grant, which may include, without
limitation, visits by City representatives to observe the Project, or Grantee's programs,
procedures,and operations, or to discuss the Grantee's programs with Grantee's personnel. The
Grantee agrees to conduct surveys in order to obtain specific feedback from program
participants. The Grantee will be required to submit a sampling of completed surveys, dated
within the grant penod, in the Final Report.
9. Bank Accounts and BondinQ: Grantee shall maintain all monies received pursuant to
this Agreement in an account with a bank or savings and loan association having a branch or
other physical presence in Miami-Dade County. The Grantee shall provide the City with the name
of the bank or savings and loan association. as well as the name and title of all individuals
authorized to withdraw or write checks on Grant Funds.
10. Accountinq and Financial Review: Any activities funded by this Grant must take place
during the City's fiscal year for which the Grant is approved (October 1 - September 30). The
Grantee shall keep accurate and complete books and records of all receipts and expenditures
of Grant Funds, in accordance with reasonable accounting standards, and shall retain such
books and records for at least three (3) years after completion of the Project. These books and
records, as welt as all documents pertaining to payments received and made in conjunction with
this Grant, including, without limitation, vouchers, bills, invoices, receipts, and canceled checks,
must be directly related to Grant-funded activities taking place within the fiscal year for which
they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion
by the Grantee for at least three (3) years after the Expenditure Deadline specified in Section 7.
At the request of the City, Grantee shal! provide the City(and/or its designated representatives)
reasonable access to its files, records and personnel during regular business hours for the
purpose of making financial audits, evaluations or verifications, program evaluations, or other
Page 4
verifications concerning this Grant, as the City deems necessary. FuRhermore, the City may, at
its expense, audit or have audited, all the financial reco�ds of the Grantee, whether or not
purpoRed to be related to this Grant.
11. Publicitv and Credits: The Grantee must include the City of Miami Beach logo
and the folEowing c�edit line in all publications (where appropriate) that are related to this Grant:
With the suppo�t ot the City of Miami Beach Cultural Affairs Program, Cultural A�ts Council, and
the Miami Beach Mayor and City Commissioners. Grantee's failure to comply with this paragraph
may preclude future grant funding from the City, in the same manner as if the Grantee defaulted
under this Agreement, pu�suant to Article II-15. Except as specified herein, Grantee shall not use
the name, trademarks, or logos of the City without the City's advance written approval.
12. Liabilitv and Indemnification: The Grantee shall indemnify and hold harmless the
City and its officers, employees, agents, and contractors, from and against any and all actions
(whether at law or in equity}, claims, liabilities, losses, expenses, or damages, including, without
limitation, attorneys'fees and costs of defense,for personal, economic, o�bodily injury,wrongful
death, or loss of or damage to property, which the City or its officers, employees, agents, and
contractors may incur as a result of claims, demands, suits, causes of act�on, or proceedings of
any kind or nature arising out of, refating to,or resulting from the performance of this Agreement
by the Grantee or its officers, employees, agents, servants, partners, principals, or contractors.
Grantee shall pay all claims and losses in connection therewith and shall investigate and defend
all claims, suits, or actions of any kind or nat�re in the name of the City, where applicabfe,
including appellate proceedings, and shall pay all costs, judgments, and attomeys' fees which
may issue thereon. Grantee expressty understands and agrees that any insurance protection
required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth
herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and
contractors as herein provided.
If the Grantee is a govemment entity, this indemnification shall only be to the extent and
within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute
whereby the Grantee entity shall not be held liable to pay a personal injury or property damage
claim or judgment by any one person which exceeds the sum of $200,000, or any Gaim or
judgment or portions thereof, which, when totaled with all other claims or judgments paid by the
government entity arising out of the same incident or occurrence, exceed the sum of$300,000
from any and all personal in�ury or property damage claims, liabilities, losses or causes of action
which may arise as a result of the negligence of the Grantee entity.
13. Assiqnment: The Grantee shall not be permitted to assign this Grant to any other party.
Any purported assignment will b� void and shafl be treated as an event of default pursuant to
Article II, Section 15.
14. Campliance with Laws/Good Stand�nq With the Citv: The Grantee agrees to abide by
and be governed by all applicable Federal, State, County, and City laws, including but not limited
to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which
is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the
Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein. Grantee shall ma+ntain its good standing in accordance with the laws of the State
of FMorida and the City of Miami Beach Code of Ordinances ("City Code"}, and shall comply with
any City Code requ�rement applicable to Grantee or to the Grantee's operation its business or
other activities in the City of Miami Beach, inciuding, without limitation, obtain►ng any Ce�tificate
of Use or Business Tax Receiptjs) that may be required for any business activity, and timely
Page 5
mak�ng payment of ail taxes, fees or charges that may be due to the City of Miami Beach.
Grantee shall promptly take correct�ve action to correct a�y City Code violation or notice of
violation issued by any govemmental agency with jurisdiction over Grantee. Further, Grantee
agrees to comply with the terms and conditions of any{ease, contract, or other grant agreement
that Grantee may have separately entered into with the City of Miami Beach ("Other City
Contracts"). Any failure by Grantee to comply with any provision of the City Code applicable to
Grantee, or any breach or default by the Grantee of any covenant or other term or condition
contained in any Other City Contracts {after the passage of any appticable notice and cure
provision set forth therein), shall, at the option of the City, be considered a Default (as such term
is defined more fully below in Article II, Section 15 of this Agreement), in which event the City
shall be entitled (but in no event required) to apply all rights and remedies available to the City
under the terms of this Agreement by reason of a Grantee's breach or failure to comply with said
obligations.
15. DefaulVTermination Provisions: In the event the Grantee shall fail to comply with any
of the covenants, terms or provisions of this Agreement, including, without limitation, any failure
of Grantee to (i) secure 1:1 match funds in accordance with the requirements set forth herein;
(ii)complete the Project, as expressly contemplated in the Project Description; (iii)timely submit
any reports, when due, as required under this Agreement, or properly provide an accounting of
Grant Funds, including, without limitation, in accordance with Article II, Section 10 herein; (iv)
use the Grant Funds solely for the limited purposes described in the Project Description (and
allowable grant expenditu�es as set forth herein);and(v)comply with any other term or condition
of this Agreement, including, as set forth in ARicle II, Section 14, any failure to comply with any
term or condition contained in any other City cAntracts, or any provision of the City Code
appl�cabie to Grantee (each, a "DefaulY'), the Cultural Affairs Program Manager may terminate
this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving
five(5) calendar days written notice to the Grantee, and the City shall have no further obligation
to the Grantee under this Agreement. Any unexpended Grant Funds which remain in the
possession or under the control of the Grantee as of the date of termination must be retumed to
the City within fifteen (15)days after the termination date.
Further, in the event of a Default, at the Cultu�al Affairs Program Manager's sole
discretion, the Grantee may be requi�ed to immediately repay to the Ciry all or a portion of the
Grant which has been received by the Grantee,whether or not such funds have been expended,
as of the date that the written demand is received("Demand for Recapture").
Grant Funds which are to be repaid to the Ciry pursuant to this Section are to be repaid
upon demand by delivering to the Cultural Affairs Program Manager a certified check for the total
amount due, payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies
that may be available to it under the law.
Grantee fu�ther acknowledges and agrees that a�y Defauit may, at the City's sole
discretion, render Grantee ineligible for any future grant funding, as provided below.
In the event of a Default, the following provisions will also apply:
a. For first-time violations — Grantee shall be required to submit a final report with
documentation of expenditure of all Grant Funds already received up to the date of
te�mination and/or the Demand for Recapture. Additionally, Grantee will be ineligible
Page 6
20. Public Purpose. The Grant awarded herein is the result of an extensive public review
process, which found that the Grantee is performing a public purpose through the p�ograms,
projects, and/or services recommended for support. As such, use of Grant Funds for any
program component not meeting this condition will be considered a breach of the terms of this
Agreement and will allow the City to seek remedies including, but not limited to, those outlined
�n this Agreement.
21. No O�scnm�nation. The Grantee also accepts and agrees to comply with the following
special conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964
(42 U.S.C. 2000d et seq.), which prohibits discrimination on the basis of race, color, national
origin, handicap, or sex.
The Grantee he�eby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discnmination in employment(including independent contractors), housing and public
accommodations, public services and in connection with its membership or policies on account
of actual or perceived race, color, national o�igin, religion, sex, intersexuality, gender identity,
sexual orientatfon, marital and familial status, age, disability, ancestry, height, weight, hair
texture and/or hairstyle, domestic partner status, labo� organization membership, familial
situation, or political affiliation.
The City endorses, and Grantee shall comply with, the ciear mandate of the Amencans
with Disabilities Act of 1990 (ADA) to remove barriers that prevents qualified individuals with
disabilities from enjaying the same employment opportunities that are available to persons
without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability. Accordingly, the City requires that Grant
recipients provide equal access and equal opportunity and services without discr�mination on the
basis of any disability.
The Grantee hereby acknowledges that the City of Miami Beach has recognized the
growing problem of antisemitism in the United States and has adopted the International
Holocaust Remembrance Alliance's ("IHRA") Working Definition of Antisemitism, along with its
examples component, as an important educational tool to address it, as more fully set forth in
City of Miami Beach Resolution 2020-31453.
22. Governinq �aw and Exclusive Venue.
This Agreement shall be governed by, and construed in accordance with, the laws of the
State of Florida, both substantive and remedial, without regard to principles of conflict of laws.
The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County,
Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal
court. BY ENTERING INTO THIS AGREEMENT, THE CITY ANO GRANTEE EXPRESSLY
WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL
LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
Page 8
mak�ng payment of all taxes, fees or charges thai may be due to the C�ty of Miami Beach.
Grantee shall promptly take corrective action to correct any City Code violation or notice of
violation issued by any govemmental agency with jurisdiction over Grantee. Further, Grantee
agrees to comply with the terms and conditions of any lease, contract, or other grant agreement
that Grantee may have separately entered into with the City of Miami Beach ("Other City
Contracts"). Any failure by Grantee to comply with any provision of the City Code applicable to
Grantee, or any breach or default by the Grantee of any covenant or other term or condition
contained in any Other City Contracts (after the passage of any applicable notice and cure
provision set forth therein), shall, at the option of the City, be considered a Default(as such term
is defined more fully below in Article II, Section 15 of this Agreement), in which event the City
shall be entitled (but in no event required) to apply al! rights and remedies available to the City
under the terms of this Agreement by reason of a Grantee's breach or failure to comply with said
obligations.
15. Default/Terminatian Provisions: In the event the Grantee shal( fail to comply with any
of the covenants, terms or provisions of this Agreement, including, without limitation, any failure
of Grantee to (i) secure 1:1 match funds in accordance with the requirements set forth herein;
(ii)complete the Project, as expressly contemplated in the Project Description; (iii)timeiy submit
any reports, when due, as required under this Agreement, or properiy provide an accounting of
Grant Funds, including, without limitation, in accordance with Article II, Sectian 10 herein; (iv)
use the Grant Funds solely for the limited purposes described in the Project Description (and
allowabie grant expenditures as set forth herein); and(v)comply with any other term or condition
of this Agreement, including, as set forth in Article II, Section 14, any failure to oomply with any
term or condition contained in any other City contracts, or any provision of the City Code
applicable to Grantee (each, a "Default"), the Cultural Affairs Program Manager may terminate
this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving
five(5) calendar days written notice to the Grantee, and the City shall have no further obligation
to the Grantee under this Agreement. Any unexpended Grant Funds which remain in the
possession or under the conirol of the Grantee as of the date of teRnination must be retumed to
the City within fifteen (15)days after the termination date.
Further, in the event of a Default, at the Gultural Affairs Program Manager's sole
discretion, the Grantee may be requi�ed to immediately repay to the City all or a portion of the
Grant which has been received by the Grantee,whether or not such funds have been expended,
as of the date that the written demand is reeeived ("Qemand for Recapture").
Grant Funds which are to be repa�d to the City pursuant to this Section are to be repaid
upon demand by delivering to the Cultural Affairs Program Manager a certified check for the total
amount due, payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies
that may be available to it under the law.
Grantee further acknowledges and agrees that any Oefault may, at the City's sole
discretion, render Grantee ineligible for any future grant funding, as provided below.
In the event of a Default, the following provisions will also apply:
a. For first-time violations — Grantee shall be required to submit a �nal report with
documentation of expenditure of all Grant Funds already received up to the date of
termination and/or the Oemand for Recapture. Additionally, Grantee will be ineligible
Page 6
to apply for or receive a grant in the subsequent City fiscal year. However, Grantee will
be allowed to apply for grants in fiscal years following the subsequent City fiscal year,
b. For more than first-time violations - Any compliance infractions beyond first-time
violations will be addressed by the Gultural Affairs Program Manager, on a case-by-
case basis. In connection therew�th, the Cultural Affairs Program Manager shall obtain
the recommendation of the Cultural Arts Council, but the final decision as to whether
Grantee may be allowed to apply for future grants sha{I remain within the sole discretion
of the City.
Notwithstanding any provision of this Agreement to the contrary, and without regard to
whether City has exercised the Default provisions thereof, the City reserves the right, at its sole
and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress
of the Project or the content of any required written report. In the event of discontinuation of the
Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned
to the City, except where the City Manager has agreed in writing to alternative use of the
unexpended Grant Funds.
The City reserves the right to suspend this Agreement and all funding hereto upo� a
determination, in the City Manager's sole discretion, that any po�tion of the Grantee's �oject
desc�ibed in Exhibit 1 is found to be contrary to the City's values and/or interests in promot+ng a
safe and inclusive environment for residents and visitors.Any such suspension shall be effective
upon transmission by the City of written notice of suspension and shall remain in effect until
Grantee receives written notice from the City Manager declaring the suspension over. The City
shall have no liability to the Grantee as a result of a suspension under this Section 15(d}.
16. Written Notices: Any written notices required under this Agreement will be effective
when delivered in person, by email or upon receipt of a certified letter addressed to the Grantee
at the address specified in ARicle I-1 of this Agreement, and to the City when addressed as
follows: Cultural Affairs Manager, City of Miami Beach Dept. of Tourism and Culture, 1755
Meridian Avenue, Suite 500, Miami Beach, Florida 33139-1819.
Article III /Miscellaneous Provisions
17. No Waiver: No waiver of any breach or tailure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement by City at any t�me shall in any way affect, limit,
modify or waive City's right thereafter to enforce or compel strict compliance with every term,
covenant, condition or other provision hereof.
18. Captions Used in this Aareement: Captions, as used in this Agreement, are for
convenience of reference anly and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
19. Contract Represents Total Aqreement. This contract, including its special conditions
and exhibits, represents the whole and total agreement of the parties. No representations,except
thase contained within this Agreement and its attachments, are to be considered in construing
its terms. No modifications or amendments may be made to this Agreement unless made in
writing and signed by both parties. Any change to the Grant Amount shall require approval by
appropriate action by the Mayor and City Commission.
Page 7
23 Flonda Public Records Law.
A. Contractor shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data pracessing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance
or in connection with the transaction of offcial business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the definition
of"Contracto�' as defined in Section 119.0701(1 xa), the Contractor sha(I:
1. Keep and mainEain public records required by the City to perform the service;
2. Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspeCted or copied within
a reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law,
for the duration of the contract term and following completion of the Agreement if
the Contractor does not transfer the records to the City;
4. Upon completion of the Agreement, transfer, at no cost to the City, all public
records in possession of the Contractor or keep and maintain public records
fequired by the City to perform the service. If the Contractor transfers all public
reCords to Ihe City upon completion of the Agreement, the Contractor shall destroy
any duplicate public records that are exempt or confidential and exempt from public
records disclosu�e requirements. If the Contractor keeps and maintains public
records upon completion of the Agreement,the Contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must be
provided to the City, upon request from the City's custodian of public records, in a
format that is compatible with the information technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE.
1. A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does nat possess the
requested records, the City shall immediately notify the Contractor of the request,
and the Contractor must provide the records to the City or al{ow the records to be
inspected or copied within a reasonable time.
2. Contractor's failure to comply with the City's request for records shall constitute a
breach of the Agreement, and the City, at its sole discretion, may: (1} unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the
Agreement; and/or(3) avail itself of any available remedies at law or in equity.
3. A ContraCtor who fails to provide the public records to the City within a reasonable
time may be subject to penalties under s. 119.10.
E. CIVIL ACTION.
1. If a civil action is filed against a Contractor to compel production of public records
relating to khe City's contract for services, the court shall assess and award against
the Contractor the reasonable costs of enforcement, including reasonable attorney
fees, if:
Page 9
a. The court determines that the Contractor unlawfully refused to comply with the
public records request within a reasonable time; and
b. At least eight (8) business days before filing the action, the plaintiff provided
written notice of the public records request, including a statement that the
Contractor has not complied with the request,to the City and to the Contractor.
2. A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of
public records and to the Gontractor at the Contractor's address listed on its
contract with the City or to the Contractor's registered agent. Such notices must
be sent by common camer delivery service or by registered. Global Express
Guaranteed, or certified mail,with postage or shipping paid by the sender and with
evidence of delivery, which may be in an electronic format.
3. A Contractor who complies with a public records request within eight(8)business
days after the notice �s sent is not liable for the reasonablP costs of enforcement.
F. !F THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(a�M1AMIBEACHFL.GOV
PH ON E: 305-673-7411
24. Inspector General Audit Riqhts.
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established
the O�ce of the Inspector General which may, on a random basis, perfo�m reviews, audits,
inspections and investigations on alI City contracts, throughout the duration of said contracts. This
random audit is separate and distinct from any othe�audit perfoRned by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and
empowered to review past, present and proposed City programs, accounts, records, contracts
and transactions. In addition, the Inspector General has the power to subpoena witnesses,
administer oaths, require the production of witnesses and monitor City projects and programs.
Monitoring of an ex�sting City project or program may include a �eport conceming whether the
project is on time, within budget and in confarmance with the contract documents and applicable
law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect
and review operations, activities, performance and procurement process including but not limited
to project design, bid specifications, (bid/proposal) submittals, activities of Grantee, its officers,
agents and employees, lobbyists, City staff and elected officials to ensure compliance with the
contract documents and to detect fraud artid corruption. Pu�suant to Sectio� 2-378 of the City
Code, the City is allocating a percentage of �ts overall annual contract expenditures to fund the
activitie�and operations af the Office oF Inspector General.
Page 10
�
C. Upon ten (10) days written notice to Grantee, Grantee shall make all requested records
and documents available to the Inspector General for inspection and copying. The I�spector
General is empowered to retain the services of independent pnvate sector auditors to audit,
investigate, monitor, oversee, inspeet and review operations activities, performance and
procurement process including but not limited to p�oject design, bid specifications, (bid/proposal)
submittals, activities of Grantee, its officers, agents and employees, lobbyists, City staff and
efected officials to ensure compliance with the contract documents and to detect fraud and
cc�rruption.
D. The Inspector General shall have the right to inspect and copy all documents and
records in Grantee's possession, custody or control which in the Inspector General's sole
judgment, pertain to performance of the contract, including, but not limited to or�ginal estimate
files, change order estimate fiies, worksheets, proposals and agreements from and with
successful subcontractors and suppliers, all project-related correspondence, memoranda,
instruciions, financial documents, construction documents, (bidlproposal) and contract
dacuments, back-change documents, ai1 documents and records which involve cash, trade or
volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel
records and supparting documeniation for the aforesaid documents and records.
E. G�antee shall make available at its o�ce at all reasonable times the records, materials,
and other evidence regarding the acquisition (bid preparaiion) and performance af this
Agreement, for examination, audit, or reproduction, until three(3)years after final payment under
this Agreement ar for any longer period required by statute or by other clauses of this contract. In
addition:
i. If this Agreement is completely or partially terminated, Grantee shall make
available records retating to the work terminated until three (3) years after any
resulting final termination settlement; and
ii. Grantee shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this Agreement until such appeals,
litigation, or claims are finally resolved.
F. The provisions in this section shall apply to Grantee, its officers, agents, employees,
subcontractors and suppliers. Grantee shall incorporate the provisions in this section in all
subcontracts and all other agreements executed by Grantee in connection with the performance
of this Agreement.
G. Nothing in this section shall impair any independent right to the City to conduct audits
or investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the City by Grantee or third parties.
25. Force Maieure
A. A "Force Majeure" event is an event that (i) in fact causes a delay in the performance
of the Grantee or the City's obligations under the Agreement, and (ii} is beyond the reasanable
control of such party unable to perform the obligation, and (iii) is not due to an intentional act,
error, omission, or negligence of such party, and (iv) could not have reasonably been foreseen
and prepared for by such party at any time prior to the occurrence of the event. Subject to the
foregoing criteria, Force Majeure may include events such as war, civil insunection, riot, fires,
epidemics, pandemics, terrorism, sabotage, explosions, embargo restrictions, quarantine
restrictions, transportation accidents, strikes, strong hurricanes or tornadoes, earthquakes, or
Page 11
�
other acts af God which prevent performance. Force Ma�eure shall not inciude technological
impossibility, inclement weather, or failure to secure any of the required permits pursuant to the
Agreement.
B. If the City or Grantee's perfarmance of its contra�tual obligations is prevented ar
delayed by an event believed by the party to be Force Majeure, such party shall immediately upon
leaming of the occunence of the event or of the commencement of any s�uch delay, but in any
case within fifteen (15) business days thereof, provide rrotice of(i) of the occurrence of event of
Force Majeure, (ii)of the nature of the event and th� cause thereof, (iii)of the anticipated impact
on the Agreement, (iv}of the anticipated period of the delay, and (v)of what cou�se of aciion such
party p�ans to take in orde�to mitigate the detrimental effects of the event. The timely detivery of
the nokice of the occurrence af e Farce Majeure event is a condition precedent to allowance of
any reiief pursuant to this section; however, receipt of such notice shall not constitute aeceptance
that the event claimed to be a Force Majeure event is in fact Force Majeure, and the burden of
proof vf the ocGurrence of a Force Majeure event shall be an the requesting pa�ty
C. No party hereto shall be iiable for its failure to carry out its obiigatians under the
Agreement during a period when such party is rer�der�d unable, in whole or in part, by Force
Majeure to carry ou# such abligations. The suspension of any of the obligations under this
Agreement due to a Force Majeure event shall be of no greater scope and no longer duration
than is required. The party shall use its reasonabie besi efforts to continue to perform its
obligations hereunder to the extent such ob{igations are nat affected or are only partially affected
by the Force Ar4ajeure event, and to correct or cure the event or condition excusing performance
and otherwise to remedy its inability to perform to the extent its inability to perform is the direct
result of the Farce Majeure event with aIl reasonable dispatch.
D. Obligations pursuant to the Agreement that arose before the occurrence of a Force
Majeure event causing the suspension of performar�ce shall not be excused as a result of such
occurrence unless such occurrence makes such performance not reasonably possible. The
obligation to pay money in a timely manner for obligations ar�d liabilities which matured prior to
the accunence of a Forc� Majeure event shall not be subject to the Force Majsure provisions.
E. In na event will any Gondition of Force Majeure extend this Agreement beyond its stated
term. If any condition of Forc� Ma�eure delays a party's performance for a time period greater
than thiRy(30)days, the party not delayed b�r such Force Majeure may terminate th�s Agreement,
without further abligation, except with respect ko provisions which are intended to survive the
expiratian or termination of the Agreement.
F. Notwithstandin� any ather provision to the contrary herein, in the event of a Force
Majeure occurrence, the City may� at the sole discretion of the City Manager, suspend City's
payment obligations under the Agreement, and rnay tak�such action without regard to the notice
requirements herein.
26 E-Veri
A. Grant�e shall compiy with Section 448.(395, Flo�ida Statutes,"Employment Eligibili#y"("E-
Verify Statute"}, as may be amended from time to time. Pursuant to the E-Verify Statute,
commencing on January 1, 2Q21, Gran#ee shall register with arrd use the E-Verify system to verify
the work authariaatian status of al6 newly hired employees dunng the Term of the Agreement.
AdditionaQy, Grantee shall expressiy require ��y approved subcontractor performing work or
providing services pursuant to tne Agreement to likewise utilize the U.S. Department of Nomeland
Page 12
Security's E-Verify system to verify the employment eligibility of all new employees hired by the
subcontractor during the contract Term. If Grantee enters into a contract with an approved
subcontractor, the subcontractor must provide the Grantee with an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Grantee
shall maintain a copy of such affidavit far the duration of the Agreement or such other extended
period as may be required under this Agreement.
B. TERMINATION RIGNTS.
1. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1),
Flonda Statutes, the City shall terminate this Agreement with Grantee for cause, and City
shall thereafter have or awe no further obligation or liability to Grantee.
2. If the City has a good faith belief that a subcontractor has knowingly violated Section A
and order the Grantee to immediately terminate the Agreement with the subcontractor.
Grantee's failure to terminate a subcontractor shall be an event of default under this
Ag�eement, entitling City to terminate the Grantee's contract for cause.
3. A contract terminated under the foregoing Subparagraphs(B}(1)or(B}(2) is not in breach
of contract and may not be considered as such.
4. The City or Grantee or a subcontractor may file an action with the Circuit or County Court
to challenge a termination under the foregoing Subparagraphs (BX1) or (Bx2) no later
than 20 calendar days after the date on which the contract was terminated.
5. If the City terminates the Agreement with Grantee under the foregoing Subparagraph
(B)(1), Grantee may not be awarded a public contract for at least 1 year after the date of
termination of this Agreement.
6. Grantee is liable for any additional costs incurred by the City as a result of the termination
of tfiis Agreement under this section.
27, Grantee's Com�liance with Anti-Human Tra�ckinq Laws. Grantee agrees to comply
with Section 787.06, Florida Statutes, as may be amended from time to time, and has executed
the Anti-Human Trafficking Affidavit, containing the certiflcation of compliance with anti-human
trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of which is attached
hereto as Exhibit 3 and incorporated herein.
28. Prohibition On Contractinq With A Business Enqaqinq In A Bovcott. Grantee warrants
and represents that it is not currently engaged in, and will not engage in, a boycott, as def�ned
in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a) of the City Code,
Grantee hereby certifies that G�antee is not currently engaged in, and for the duration of the
Agreement, will not engage in a boycott of Israel.
29. Prohibition On Contractinp with an Individual or Entitv Which Has Performed Services
for Compensation to a Candidate for City Elected Office. Grantee warrants and represents that,
within two (2) years pnor to the Effective Date, Grantee has not received compensation for
services performed for a candidate for City elected office, as cantemplated by the prohibitions
and exceptions of Section 2-379 of the City Code.
For the avaidance af doubt,the restrictions on contracting with the City pursuant to Section
2-379 of the City Code shalt not apply to the following:
A. Any individual or entity that provides goods to a candidate for office.
B. Any individual or entfty that provides services to a candidate for office if those same
services are regularly performed by the indiv�dual or entity in the ordinary course of business for
Page 13
i
clients or customers other than candidates for o�ce. This includes, withaut timitation, banks,
telephone or internet service providers, printing companies, event venues, restaurants, caterers,
transportation providers, and o�ce supply vendors.
C. Any individual o� entity which performs licensed professional services (including
for example, legal or accounting services).
30. Prohibition Aaainst Cantractino with ForeiQn Countries of Concern when an Individual's
Personal Identifvmq Information Mav Be Accessed. Grantee hereby agrees to comply with
Section 287.138, Florida Statutes, as may be amended from time to time, which states that as
of January 1, 2024, a governmental entity may not accept a bid on, a proposal for, or a reply to,
or enter into, a contract with an entity which would grant the entiry access to an individuaf's
personal identifying information (PII), unless the entity provides the governmental entity with an
affidavit signed by an officer or representative of the entity under penaity of perjury attesting that
the entity does not meet any of the criteria in Paragraphs 2{a)-(c) of Section 287.138, Florida
Statutes: (a) the entity is awned by a gavernment of a foreign country of concern; (b) the
government of a foreign country of concern has a controlling interest In the entity;or(c)the entity
is organized under the laws of or has its principal place of business in a foreign country of
concem(each a "Prohibited Entity"). A foreign country of concern is defined in Section 287.138
(1)(c), Florida Statutes,as may be amended from time to time, as the People's Republic of China,
the Russian Federation, the Islamic Republic of Iran,the Democratic People's Republic of Korea,
the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic,
including any agency of or any other entity of significant control of such foreign country of
concem. Additionally, beginning July 1, 2025, a governmental entity may not extend or renew a
contract with a Prohibited Entity. Grantee warrants and represents that it does not fall within the
definition of a Prohibited Entity, and as such, has caused an authorized representative of
Grantee to execute the "Prohibition Against Contracting with Entities of Foreign Countries of
Concern AffidaviY', incorporated herein by reference and attached hereto as Exhibit 4.
31. Backqround ScreeninQ ReQuirement (ONLY IF GRANTEE OR GRANTEE'S
EMPLOYEES WILL BE IN CONTACT WITN CHILDREN DO YOU NEED THIS BACKGROUND
SCREENING REQUIREMENT) In accordance with Sections 943.0542, 984.01, 39.001 and
1d12.46�, Florida Statute$ and Chapters 430, 435, and 402, Florida Statutes, as applicable,
employees, volunteers, contractors, and subcontracted personnel who work in direct contact with
children or who come into direct contact with children must complete a satisfactory Level 2
backgrpund screening prior to commencing work pursuant to this Agreement.
Level 2 Background screenings must be completed through the City of Miami 8each,
Human Resources Department. Contractor agrees to complete Level 2 Background screening
priar to initiating any work related to this Agreement, unless the City's Contract Administrator
approves an atternative process.
Page 14
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Exhibit 1 / Project Description
Date(s) of Project:
Inst�uctions: Describe the Project, in complete detail, as approved by the Cultural Arts Council.
In a separate narrative, detail all revisions to the Project, as approved by the City Commission.
Please be as specific as possibfe, and include the name of any events, specific dates, venues,
times, a�tists, etc. Use an ext�a page if necessary.
Proiect description as approved by the Cultural Arts Council:
Our proposed program includes the presentation of a World Premiere, original Flamenco Ballet,
Canta el Alma, Sat., 6/20/26 at 7:00 PM. and Sun., 6/21/26 at 3:00 PM. At The Colony Theatre.
This will be a music and dance fusion between Flamenco and American music and dance,
spanning diverse cultures and continents. We will explore, investigate and tell the stories of the
connection over centuries between African,European and American cultures as reflected in their
music and dance. Connections include oral traditions, expression of deep emotions, improvisation,
musical structures, expression of the human condition, and sociological and historical context.
Proiect description as revised(if applicable)based upon the City Commission apqroved award:
Changes to projects funded by Grants awarded under the Artistic Disciplines program must
sti/! adhere to the requirement that the work is new or has never before been presenfed in
Miami Beach.
This work will include Flamenco music and dance,along with Folk, Rock, Soul,Spirituals, Blues and American Country Music, played live,
with choreography that includes each style in its pure form,as well as highlightingconnections and developing new form and vision.The
inspiration,empowerment,expression, struggle and triumph of the human soul will be palpable in this magnificent creation that celebrates
the legacy and future incarnations of these iconic music and dance styles-born of the suffering and achievements ofgenerations of diverse
and powerful peoples.Great artists such as Paco de Lucia, B.B. King and Ray Charles have explored these connections in various projects,
and we will take this idea to a new level using donce with live music to show the commonalities and create a fusion in both music and
dance,tellingthe story of the history and experience of diverse groups that have influenced each other since the 14th century. In 1312 the
King of Mali,West Africa sent a flotilla of boats to see what was on the other side of the ocean.They never returned, but later when the
Portuguese went to Pernambuco Brazil,they found African people that were not slaves-the first example of how people from both sides of
the ocean co-existed.We will also present a Pure Flamenco program, Bailaora Soy at The Miami Beach Bandshell on Sun.,2/22/26.This
work will feature the captivating and earthy power of authentic Flamenco at its best.With its breathtakingfootwork, precise technique,and
powerful spirit, the performances are at once sensual and spiritual,earthy and sophisticated, restrained and impassioned - makingit a
deep and potent language of expression.This production will incorporate live music,created and performed byguitarist Jose Cortes
"Panzekito' and singer Paco Fonta to collaborate with the dancers and choreographers for this spectacular Flamenco concert.Having
originated in Medieval Andalucia,Southern Spain in the Middle Ages,when Europeans,Arabs,Jews,Gypsies,and Africans co-existed in a
Golden Age of art and learning,this art form has fascinated the world for centuries and developed into one of the most respected and
loved music and dance forms,evolvingto the highest level of technique and artistic expression. Flamenco'sgorgeous
costumes,gorgeousguitar melodies, spectacular vocals,drivingrhythms,subtle nuances, and explosive energy make it an unforgettable
theatrical experience.
Page 15
I
Exhibit 2-A: Total Project Budget
Complete the betow Total Project Budget for your awarded a►tistic and cultural project.
Round off aJl numbers to the nearest dol/ar.
.____- --- _ _---------- ------ ----------- -- _ _ - --�
EXPENSES REVENUES '
_ . � - -- -- _._ . . ;
�— CASH � IN-KIND� i CASH ; IN-KIND
Personnel -Artistic �10,000� Admissions ' 10,000
._._—_�_. ----- - .. �__ .___._.�_—_.. _-- -_ . . _..—_---
;Personnel -Technical �15,000� Corporate support 5,000
;Personnel -Administration . Foundation support
—. . .
- -..__ ._-- - -------- --- -
f Outside artistic ;35,000 Individual support 6,000 i
fees/services _ ____ _. i ,__________ C�ty of Miami Beach G�ant . .. . - i
Outs�de other fees/services � ! (must not exceed 50% of the 13,900
_ _ _ --- ____________
' L ! total grant revenues�_ _ _ �
Marketing/Publiciry 31,000 � ^ Other Govemment Grants:
�Space rental �T5,000 � 1. Federal '
;Utilities � 2. State 61,100
�------ -_. _ .__ . .
:Equipment rental Other:
:.�_
"(Jffice supplies Other.
Other: Other:
'Other Other:
' -}-----
�Other. i Other:
_ � _.__ : _. _ __ -- _
;Other: Other:
°t�--- ---- _ __ _ - .--_ _.
I rotal cash expenses Total cash revenues
G---- — ----
Total in-kind revenues(may
Total in-kind expenses 10,000 , noi exceed 25% of the Total 10,000
� _ _ I Project Budget� __.._.-------,_
_ ___ i
�Totat Project Expenses l Total Project Revenues ,
(must equal or exceed 117,000 � (must equal or exceed ��7,000
grant award plus 1:1 ,' grant award plus 1:1 I�
Lmatching funds): ____ + . _ _ l matching fundsl: ----.__ ---� --- ______ J
Page 16
(
Exhibit 2-B: Grant Awa�d Budget(Page 1 of 2)
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant
awards may oniy be spent within budget categories declared beiow. Line-item changes to said
Budget shali not exceed the total amount of Gra�t Funds.
All costs included in this budget, whether such costs are paid for with Grant funds, G�antee's
separate match funding, or otherwise paid for at Grantee's sole cost and expense, must be
directly allocable to the Project activity, allowable, and adequately documented. Actual,
allowable expenditures must be reported on all payment requests and financial reports.
Only inc�ude costs expected to be incurred du�ing the Term of this Agreement. Do not include
unallowable casts. Unallowable costs cannot be supported with Grant funds OR with matching
funds.
Allowable Grant Expenditures Related to Grant Project:
• Artistic, technical, and outside artistic fees directly related to the proposed program or
event that occur within the City of Miami Beach;
• Marketing, publicity, and printing;
• Honoraria;
• Postage;
• Equipment rental and expendable materials:
• Equipment rental and personnel necessary to provide program accessibilfty as
mandated by the Americans with Disabilities Act (ADAj and Section 504 of the
Rehabilitation Act of 1973;
• Space rental (performance-related only}; and
• Production costs related to the proposed program, project or event.
Grant Use Restrictions
Grant Funds may not be used towards the foltowing activities or items:
• Remuneration of City of Miami Beach employees for any services rende�ed as part of a
project funded by the City's Cultural Affairs grant programs;
• Administrative salaries or fees(Cultural Anchors are excluded from this restriction);
• "8rick and mortar"expenses or permanent equipment(unless the purchase price is less
than the cost of rental);
• City of Miami 8each fees or services(permit#ees, off dury police, e4ectricians, insurance,
etc.);
• Debt reduction;
• Indirect or general operating costs related to the operation of the organization (Cultural
Anchors are excluded from this restnctionj;
• Travel o�transportation;
• Insu�ance Fees(Cultural Anchors are excluded from this restriction);
• Social and/or fundraising events, beauty pageants or sporting events;
• Hospitality costs, including decorations or affiliate personnel, with the exception of artists:
• Cash prizes;
• Lobbying or prapaganda materials;
• Charitable contributions; and
Page 17
• Events not open to the public, unless the event serves to specifically benefit City of
Miami Beach government and has been previously approved as such by the Cultural
Affairs Program Manager.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANKJ
Page 18
Exhibit 2-B: Grant Award Budget(Page 2 of 2)
�' I
EXPENSES
; � CASH �
_ - -- _ .___ _ ._... .
FPersonnel -Artistic �_; 4,000
Personnei - Technical 2,000
i Personnel-administration' ;
� "Cultural Anchors
Grantees ONLY
Outside Artistic Fees 2,900
. — _ - ---d
�Marlceting/Publiciry ! 4,000
,
,
--_____ ___-------_---------• ,
!Printing j
�Postage t �
,
Equipment Rental � 1,000
Space Rental (Performance
4Related only) __ ___ �
i Other Costs(itemize bebw)
r----- --- -
1.
— , _ ,
2.
3.
4.
,5.
a_ --_ .- _------- _
Total grant expenses 13,900
(must equal grant award):
Required supporting materials for final reports:
• Grantees with an operating budget of$100,000 or more and file a fo�mal IRS Form
990 shall only need to provide the most recent IRS 990 filing as proof of payment.
If the grantee has an operating budget of bebw$100,000 and/or files an IRS 990N/
990EZ, then said grantee shall provide the City with copies of all receipts, mvoices,
cancelled checks(copies of both front and back)and proof of expenditures of Grant
monies. GRANTEE SHALL CATEGORt2E ALL RECEIPTS, INVOICES, AND
CANCELLED CHECKS, ETC.ACCORDING TO THE CATEGORIES SET FORTH
IN THE GRANT BUDGET. (For example, all artist payme�s shall be separate
from advertising paymerrts). Invo�ces and checks must be directly related to
expenses for Grant-funded activities taking place within the City of Miami Beach
and within the designated Fiscal Year.
• Grantees are required to keep valid documents and records for up to five(5)years
after the fiscal year is complete.
• Proof of Ciry logo and credit line in Project publications and adveRisements.
• Proof of perfoRnance(s), such as programs, brochures, and flyers.
Page 19
i
EXHIBIT 3
ANTI-HUMAN TRAFFICKING AFFIDAVIT
In accordance w�th Sect�on 787.Oti ;13), Flonda Statutes, the unders�gned, on behalf of
Cons�ltant hereby atlesis under penaity of perjury that Consultant does not use coeraon for labor
�r services as defined in Section 787.06, Florida Statutes, entitted "Human Tra�cking".
I understand that I am swearing or affirming under oath to the truthfulness o#the claims made in
this affidavit and that the punishment for knowingly making a false statement indudes fines and/or
4mpnsonment.
The undersigned is authorized to execute this affidavit on behalf of Consultant.
CONSULTANT: �
- �I a I�. a --- --- �ot-far-profit corporation
_�___ _ ' ._ _� ►� v � _l��
Na�ne T�tie (Addres..
State of ��h� _
�
Caunty of -�����11�.1� —
The foregaing mstn.�ment was acknowledged befor� me by �ans of �ihysical presence or ❑
online� nota ation, this � day of 2025 by
, a _��(,� of
, a � not-for-profit co�oration, Known to
me to be the person described herein, or o produced _��i�� �(��.Ln as
�dentification, and who did/did not take an oath.
NOTARY C
(Signatur� �
�
�---
(Print Name) �a,��
�y�yewo 6w�a
. B�mw� 1N^���o=�
My commission expires: �m '"E,`�';�_�
Page 20
EXHIBIT 4
PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
AFFIDAVIT
�n accordance with Sect�on 287.138, Flerida Statutes, incorporated herein by reference, the
undersigned, on behalf of Consultant, hereby attests under penatty of perjury that Consuitant
does not meet any of the follow�ng critena in Paragraphs 2(a�(c) of Section 287 139, Florida
Statutes: (a) C,onsultant is owned by a government of a foreign country of concern: (b) the
govemment of a foreign countr,� of concer� has a controiling �nterest in Consultant; or (c)
Consultant is organized under the laws of or has its principal place of business in a foreign country
of concem.
I understand that I am swearing or affiRning �nder oath, under penalties of perjury, to the
truthfulness of the claims rnade in this affidavit and that the punishment for krowingly making a
fafse statement includes fines and/or imprisonment.
The undersigned is authorized to execute this affidavit on behatf of Consuftant.
CONSULTANT:
a
� AQ7 �! �, a not-for-profi; corporation.
, � �� �5c��-331�(
Name�Titie: (Address) f
State of ^�1L`-
. �
Counry of �(A'�� �
The foregoing instrument was adcno ledged before me by means of physical presence or ❑
online Potariz �on, this � day of G25 by
/��a �0 , of
.t.•--=•-�c , a � t-f�r-arofit cor oratian, Known to
�ne to b the person descnbed herein, or ho prod�ced ��,�j.�..� �C(',�(,�� ___as
�dentification, and who did/did not take an oath.
NOTARY PU
S�a.--�
(Signature) _ , �
� —- -1. ��
(Pnnt Name)
Mou,7 Were su�.o�r,w.e�
� V��f���µ011
My commission expires; �m �,,,,.,a�.ne=•
_.•._------
o��o ��
� Outlook
Fwd: FY 2025-2026 CDG Grant Program - Award Notification
From Ballet Flamenco La Rosa <staff@balletflamencolarosa.com>
Date Mon 4/20/2026 11:55 AM
To Saget, Daffodyle <Daffodyle5aget@miamibeachfl.gov>
Proof of matching funds
l3ALL T FLAMENCU
�L���`��
� � � �
.. 786 320 6982 ,, www.balletflamencolarosa.com
-----Forwarded Message-----
From: Miami-Dade County Department of Cultural Affairs <noreply_@mail.smapply.net>
To: "rosalpanmiami@aol.com"<rosalpanmiami@aol.com>
Sent: Tuesday, October 21, 2025 at 12:06:47 PM EDT
Subject: FY 2025-2026 CDG Grant Program-Award Notification
M IAM I-D�ADE
•
ORGANIZATION: Ballet Flamenco La Rosa Inc
Ilisa Rosal , Artistic Director
Dear Ms. Rosat ,
It is my great pleasure to announce that the Miami-Dade County
Cultural Affairs Council approved a FY 2025-2026 award in the
amount of $71,000 to Ballet Flamenco La Rosa Inc for the
project FY 2025-2026 Season Activities. Further, this award has
been approved for funding by the Miami-Dade County Mayor and
Board of County Commissioners at their meeting held on
September 18, 2025.
A grant award package must be signed, completed and returned
by 11 :59 PM on November 19, 2025. Failure to submit a
complete and correct grant award package by this date will
result in a delay in processing your grant award. Funded
applicants who fail to return the agreement within 60 days of the
date on the award letter (January 7, 2026) will have their grant
recommendation rescinded by the Department of Cultural Affairs
unless the Grant Program Administrator has approved an award
agreement extension. If the grant agreement due date falls on a
Saturday, Sunday or legal holiday, the grant agreements will be
due the following business day. Grant funds not encumbered
(contracted for) by the end of the County's fiscal year in which
they were awarded, or for which a project extension has not been
approved, shall revert to the Department of Cultural Affairs on
September 30, 2026.
Detailed instructions to claim your grant award are attached to
this correspondence. Grantees will complete and submit
agreements entirely via the Department of Cultural Affairs' online
grant portal, SurveyMonkey Apply (SMA). Do not print and mail
hard copy documents of your grant agreement to the office of
the Miami-Dade County Department of Cultural Affairs. Please
note that the grant award package must be completed and
submitted for staff review via SMA before the documents are
sent for signatures. Grantees will be required to update budget
information and if applicable, provide program updates.
Your grant award wili be available for release during the County's
fiscal year, after the Clerk of the Board certifies and confirms the
Budget Ordinance and contracts for your grant award are fully
and duly executed. In addition, your grant award will not be
released until your completed prior year final report has been
received and deemed complete. Final reports must be
completed and submitted no later than the report due date via
SurveyMonkey Apply.
If you have questions or require assistance, please contact
Adriana Perez at adriana.perez.@miamidade.gov or by phone at
(305) 375-5019.
Best wishes for your season!
Sincerely,
/
Ashlee K. Thomas Interim Director,
Department of Cultural Affairs
Miami-Dade County Department of Cultural Affairs
111 NW 1 st Street, Suite 625 � Miami, FL 33128
Phone: 305-375- 4634 � Fax: 305-375- 3068
www.miamidadearts.org � www.miamidade.gov
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� App�Y
TOURISM AND CULTURE DEPARTMENT
DATE: 4/22/2026
TO: Blake Govan
FROM: Lissette Arro ante, Tourism and Culture Directvr
PHONE: 305.673.757? ext. 26618
SUBJECT: Cultural Arts Council FY 26 Grant Contracts
For:
Information Only
Review
X Signature (Mayor Steven Meiner)
Other
Comments:
Attached here are the final 5 of 59 Cultural Arts Council FY 26 Grant
Contracts Attached contracts have been form approved bv the City
of Miami Beach Legal Team si�ed/notarized bv the specific
grantee and require the signature of MaYor Steven Meiner. Please
note that the�rant amounts per or�anization have been approved
through the September 30 2025 Citv Commission meetin�, via
"Exhibit D". 0 a�reements remain.
RESO No. 2025-33945, item R7B
Commission Date: 09/30/25
Once signed bv the Mavor the documents may be attested by the
City Clerk.
Please return bv SPM on T'hursdayi April 23, 2026.
Return to:
�Tourism and Culture c/o Danielle Bende�
Ext: 26267