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HomeMy WebLinkAboutResolution 2026-34301RESOLUTION NO. 2026-34301 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA (1) ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2026-148-MP TO ESTABLISH AND MAINTAIN A POOL OF QUALIFIED CONTRACTORS FOR CISCO NETWORKING EQUIPMENT AND RELATED SERVICES; (II) APPROVING THE FOLLOWING INITIAL POOL OF PREQUALIFIED CONTRACTORS: ALXTEL, INC., AXELLIANT LLC, CDW GOVERNMENT LLC, COASTAL COMPUTER SYSTEMS, INC., DATA CENTER WAREHOUSE LLC, DISYS SOLUTIONS, INC. (DBA DSI TECH), DRAGON TECH, LLC, E-LOGIC, INCORPORATED, INFRASTRUCTURE SOLUTIONS COMPANY LLC, INVSATEK LLC, MAINLINE INFORMATION SYSTEMS, LLC, M.E. GLOBAL SUPPLIES, INC, SHI INTERNATIONAL CORP., TECH ADVANCED COMPUTERS, INC., VERITY PARTNERS INC, AND ZONES, LLC OF WASHINGTON; (III) AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL CONTRACTORS; AND (IV) DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD CONTRACTORS TO THE POOL, PROVIDED SUCH CONTRACTORS MEET THE REQUIREMENTS OF THE ITB, AND TO REMOVE CONTRACTORS FROM THE POOL AS DEEMED APPROPRIATE; PROVIDED, HOWEVER, THAT ANY PURCHASE IN EXCESS OF $100,000 SHALL BE SUBJECT TO THE PRIOR APPROVAL OF THE CITY COMMISSION. WHEREAS, the City's Information Technology ("IT") Department utilizes various Cisco Networking Equipment ("Cisco") products as part of its IT infrastructure; and WHEREAS, since 2021, the City has relied on a pool of vendors to procure Cisco products and related services on an as -needed basis; and WHEREAS, on September 3, 2021, the City issued Invitation to Bid (ITB) 2021-060-DF to establish a contract through sealed applications with qualified contractors for a prequalified pool; and WHEREAS, this pool was intended to provide Cisco products and related services on an as -needed basis; and WHEREAS, the current contract term is five (5) years and is scheduled to expire on December 7, 2026; and WHEREAS, to ensure continuity of service, the purpose of the new solicitation is to establish replacement contract(s) and maintain an eligible prequalified pool of contractors; and WHEREAS, prospective bidders will be part of a vendor pool that the City will utilize to issue Invitations to Quote for Cisco hardware, software, documentation, installation, configuration, and ongoing support services, ensuring the procurement, delivery, installation, and commissioning of Cisco solutions that meet the City's operational requirements; and WHEREAS, Invitation to Bid No. 2026-148-MP (the "ITB") was issued on April 3, 2026; and WHEREAS, the Procurement Department issued bid notices to 3,129 companies through the e-procurement system, with 97 prospective bidders accessing the advertised solicitation; and WHEREAS, responses were due and received on May 4, 2026; and WHEREAS, the City received submissions from seventeen (17) contractors: Alxtel, Inc, Axelliant LLC, CDW Government LLC, Capitol Secure Systems LLC, Coastal Computer Systems, Inc., Data Center Warehouse, LLC, Disys Solutions, Inc. (d/b/a DSI Tech), Dragon Tech, LLC, E- Logic, Incorporated, Infrastructure Solutions Company LLC, Invsatek LLC, Mainline Information Systems, LLC, M.E. Global Supplies, Inc, Shi International Corp., Tech Advanced Computers, Inc., Verity Partners Inc, Zones, LLC of Washington; and WHEREAS, Capitol Secure Systems, LLC failed to submit the actual Prequalification Application, rendering its submission ineligible for award with the initial pool of contractors; and WHEREAS, however, Capitol Secure Systems, LLC was advised that it may submit its Prequalification Application at a later date to be considered in a subsequent addition of contractors to the pool; and WHEREAS, the ITB required that suppliers be registered Cisco Partners; and WHEREAS, the ITB also stated that following the review of submissions, the responsive and responsible bidder(s) meeting all the terms and conditions of this ITB would be recommended for award; and WHEREAS, the ITB stipulated a contract term of five (5) years; and WHEREAS, in its due diligence, the Procurement Department and Public Works Department found that the following are responsive, responsible bidders meeting all terms and conditions of the ITB and are recommended for the prequalification award: Alxtel, Inc., Axelliant LLC, CDW Government LLC, Coastal Computer Systems, Inc., Data Center Warehouse, LLC, Disys Solutions, Inc. (d/b/a/ DSI Tech), Dragon Tech, LLC, E-Logic, Incorporated, Infrastructure Solutions Company LLC, Invsatek LLC, Mainline Information Systems, LLC, M.E. Global Supplies, Inc, Shi International Corp., Tech Advanced Computers, Inc., Verity Partners Inc, and Zones, LLC of Washington; and WHEREAS, the City Manager recommends that the Mayor and City Commission (i) establish and maintain a pool of prequalified contractors for for Cisco networking equipment and related services, approving the following prequalified contractors: Alxtel, Inc., Axelliant LLC, CDW Government LLC, Coastal Computer Systems, Inc., Data Center Warehouse, LLC, Disys Solutions, Inc. (d/b/a/ DSI Tech), Dragon Tech, LLC, E-Logic, Incorporated, Infrastructure Solutions Company LLC, Invsatek LLC, Mainline Information Systems, LLC, M.E. Global Supplies, Inc, Shi International Corp., Tech Advanced Computers, Inc., Verity Partners Inc, and Zones, LLC of Washington, (ii) authorize the City Manager to keep the ITB open for the purpose of prequalifying additional contractors, and (iii) delegate to the City Manager the authority to add contractors to the pool, provided such contractors meet the requirements of the ITB, and to remove contractors from the pool as deemed appropriate; and WHEREAS, any purchase in excess of $100,000 shall be subject to the prior approval of the City Commission. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby (i) accept the recommendation of the City Manager, pursuant to Invitation to Bid (ITB) 2026-148-MP to establish and maintain a pool of qualified contractors for Cisco networking equipment and related services; (ii) approve the following initial pool of prequalified contractors: Alxtel, Inc., Axelliant LLC, CDW Government LLC, Coastal Computer Systems, Inc., Data Center Warehouse LLC, Disys Solutions, Inc. (dba Dsi Tech), Dragon Tech, LLC, E-Logic, Incorporated, Infrastructure Solutions Company LLC, Invsatek LLC, Mainline Information Systems, LLC, M.E. Global Supplies, Inc, Shi International Corp., Tech Advanced Computers, Inc., Verity Partners Inc, and Zones, LLC of Washington; (iii) authorize the City Manager to keep the ITB open for the purpose of prequalifying additional contractors; and (iv) delegate to the City Manager the authority to add contractors to the pool, provided such contractors meet the requirements of the ITB, and to remove contractors from the pool as deemed appropriate; provided, however, that any purchase in excess of $100,000 shall be subject to the prior approval of the City Commission. PASSED and ADOPTED this oil/ day of 7u -e-- , 20 6. ATTEST: 7)4 JUN 2 6 2026 RAFAEL E. GRANADO, CITY CLERK STEVEN MEINER, MAYOR ti''- sic '..INCORP ORATED- , cH26 APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 021� I 7J, City Attorney ' Date Procurement Requests - C2 A AAIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Eric Carpenter, City Manager DATE: June 24, 2026 TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA (1)ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2026-148-MP TO ESTABLISH AND MAINTAIN A POOL OF QUALIFIED CONTRACTORS FOR CISCO NETWORKING EQUIPMENT AND RELATED SERVICES; (11) APPROVING THE FOLLOWING INITIAL POOL OF PREQUALIFIED CONTRACTORS: ALXTEL, INC., AXELLIANT LLC, CDW GOVERNMENT LLC, COASTAL COMPUTER SYSTEMS, INC., DATA CENTER WAREHOUSE LLC, DISYS SOLUTIONS, INC. (DBA DSI TECH), DRAGON TECH, LLC, E-LOGIC, INCORPORATED, INFRASTRUCTURE SOLUTIONS COMPANY LLC, INVSATEK LLC, MAINLINE INFORMATION SYSTEMS, LLC, M.E. GLOBAL SUPPLIES, INC, SHI INTERNATIONAL CORP., TECH ADVANCED COMPUTERS, INC., VERITY PARTNERS INC, AND ZONES, LLC OF WASHINGTON; (III) AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL CONTRACTORS; AND (IV) DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD CONTRACTORS TO THE POOL, PROVIDED SUCH CONTRACTORS MEET THE REQUIREMENTS OF THE 1TB, AND TO REMOVE CONTRACTORS FROM THE POOL AS DEEMED APPROPRIATE; PROVIDED, HOWEVER, THAT ANY PURCHASE IN EXCESS OF $100,000 SHALL BE SUBJECT TO THE PRIOR APPROVAL OF THE CITY COMMISSION. (INFORMATION TECHNOLOGY) RECOMMENDATION The City Administration ("Administration") recommends that the Mayor and City Commission ("City Commission") approve the Resolution. This solicitation is currently under the cone of silence. BACKGROUND/HISTORY The City's Information Technology Department ("IT") utilizes various Cisco Networking Equipment ("Cisco") products as part of its IT infrastructure. Since 2021, the City has relied on a pool of vendors to procure Cisco products and related services on an as -needed basis. Accordingly, on September 3, 2021, the City issued Invitation to Bid (ITB) 2021-060-DF to establish a contract through sealed applications with qualified contractors for a prequalified pool. This pool was intended to provide Cisco products and related services on an as -needed basis. The current contract term is five (5) years and is scheduled to expire on December 7, 2026. The following firms are a part of the prequalified vendor pool: • CDW, LLC • Sentinel Technologies, Inc • Iron Bow Holdings, Inc 51 of 2591 • Convergeone, Inc • Saxon Business Systems, Inc To ensure continuity of service, the Administration developed Invitation to Bid (ITB) 2026-148-MP to establish and maintain a pool of qualified contractors for Cisco networking equipment and related services to establish replacement contract(s) and maintain an eligible prequalified pool of contractors. Prospective bidders will be part of a vendor pool that the City will utilize to issue Invitations to Quote for Cisco hardware, software, documentation, installation, configuration, and ongoing support services. This ensures the procurement, delivery, installation, and commissioning of Cisco solutions that meet the City's operational requirements. Additionally, at any time, the City, with the City Manager's approval, may accept new applications or remove contractors as needed. ANALYSIS Invitation to Bid No. 2026-148-MP was issued on April 3, 2026. The Procurement Department issued bid notices to 3,129 companies through the e-procurement system, with 97 prospective bidders accessing the advertised solicitation. Responses were due and received on May 4, 2026. The City received submissions from the following seventeen (17) contractors: Alxtel, Inc, Axelliant LLC, CDW Government LLC, Capitol Secure Systems LLC, Coastal Computer Systems, Inc., Data Center Warehouse, LLC, Disys Solutions, Inc. (DBA DSI Tech), Dragon Tech, LLC, E-Logic, Incorporated, Infrastructure Solutions Company LLC, Invsatek LLC, Mainline Information Systems, LLC, M.E. Global Supplies, Inc, Shi International Corp., Tech Advanced Computers, Inc., Verity Partners Inc, and Zones, LLC of Washington. Capitol Secure Systems, LLC has failed to submit the actual Prequalification Application. Therefore, the submission cannot be considered for the award with the initial pool of contractors. However, Capitol Secure Systems, LLC was advised that they may resubmit their application at a later date to be considered in a subsequent addition of contractors to the pool. The ITB required that suppliers be registered Cisco Partners. The ITB also stated that following the review of applications, the responsive and responsible bidder(s) meeting all the terms and conditions of this ITB would be recommended for award. The ITB stipulated a contract term of five (5) years. In its due diligence, the Procurement and IT Department found that the following are responsive, responsible bidders meeting all terms and conditions of the ITB and are recommended for the prequalification award: Alxtel, Inc. Axelliant LLC CDW Government LLC Coastal Computer Systems, Inc. Data Center Warehouse LLC Disys Solutions, Inc. (DBA DSI Tech) DragonTech, LLC E-Logic, Incorporated Infrastructure Solutions Company LLC Invsatek LLC Mainline Information Systems, LLC M.E. Global Supplies, Inc. Shi International Corp. 52 of 2591 Tech Advanced Computers, Inc. Verity Partners Inc. Zones, LLC of Washington As mentioned above, it is important to note that this prequalification pool will remain open. During this time, the City, with the approval of the City Manager, may continue to accept applications and add additional or remove contractors from the list of prequalified contractors during the term of the contract, five (5) years. FISCAL IMPACT STATEMENT Over the past four years, the City has spent a total of $2,182,407.76 on Cisco networking equipment and related products. There is no fiscal impact at this time as this item only establishes a pool of prequalified contractors for future use. When services are needed, staff will seek quotes from the pool of prequalified contractors. All expenditure pursuant to this contract will be based on approved funding appropriated to the respective department's budget. Grant funds are not anticipated to be utilized for these services. Does this Ordinance require a Business Impact Estimate? (FOR ORDINANCES ONLY) If applicable, the Business Impact Estimate (BIE) was published on: See BIE at: https://www.miamibeachfl.gov/city-hall/city-clerk/meeting-notices/ FINANCIAL INFORMATION FY 2027 Impact: 550-0640-000331-14-412-592-00-00-00 1 $775,000 Note: Budget approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the annual adopted operating budget. All expenditures associated with purchasing these goods are subject to funds availability and are approved through the budgeting process. CONCLUSION It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, accept the recommendation of the City Manager, pursuant to invitation to bid (ITB) 2026-148- MP ( the "ITB") to establish and maintain a pool of qualified contractors for Cisco networking equipment and related services; (II) approving the initial pool of prequalified contractors: Alxtel, Inc, Axelliant LLC, CDW Government LLC, Coastal Computer Systems, Inc., Data Center Warehouse, LLC, Disys Solutions, Inc. (DBA DSI Tech), Dragon Tech, LLC, E-Logic, Incorporated, Infrastructure Solutions Company LLC, Invsatek LLC, Mainline Information Systems, LLC, M.E. Global Supplies, Inc, Shi International Corp., Tech Advanced Computers, Inc., Verity Partners Inc, and Zones, LLC of Washington; (III) authorizing the City Manager to keep the ITB open for the purpose of prequalifying additional contractors; and (IV) delegating to the city manager the authority to add contractors to the pool, provided such contractors meet the requirements of the ITB, and to remove contractors from the pool as deemed appropriate and, provided, however, that any purchase in excess of $100,000 shall be subject to the prior 53 of 2591 approval of the City Commission. Applicable Area Citywide Is this a "Residents Right to Know" item, pursuant to City Code Section 2-17? No Is this item related to a G.O. Bond Proiect? Was this Agenda Item initially requested by a lobbyist which, as defined in Code Sec. 2-481, includes a principal engaged in lobbying? No If so, specify the name of lobbyist(s) and principal(s): Department Procurement Sponsor(s) Co-sponsor(s) Condensed Title Approve ITB 2026-148-MP, Cisco Networking Equipment and Related Services. IT/PR Previous Action (For City Clerk Use Only) 54 of 2591