HomeMy WebLinkAboutResolution 2026-34305RESOLUTION NO. 2026-34305
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING A REQUEST FOR A
WAIVER OF MIAMI BEACH CONVENTION CENTER RENTAL FEES
FOR STYLE SAVES INC., IN AN AMOUNT NOT TO EXCEED $52,170
FOR USE OF EXHIBIT HALL D, FOR THE STYLE SAVES INC. BACK
TO SCHOOL PROGRAM 2026, TO BE HELD ON AUGUST 5-9, 2026.
WHEREAS, the City has received an application from Style Saves, Inc. ("Style Saves") for
a waiver of rental fees for the use of the Miami Beach Convention Center; and
WHEREAS, Style Saves Back -To -School Program aides thousands of local and greater
Miami students and their families with school essentials; and
WHEREAS, the primary goal of Style Saves is to provide youth and families with essential
goods to increase academic achievement; and
WHEREAS, the Back -To -School Program provides brand new clothing, school uniforms,
food assistance, maternity needs, and more at no cost to the students nor their families; and
WHEREAS, Style Saves reaches more than 150,000 students and their families, and has a
global impact providing relief efforts in Colombia, Guatemala, Haiti, and Honduras; and
WHEREAS, Style Saves Back -To -School Program will be held in Exhibition Hall D of the
Miami Beach Convention Center on August 5-9, 2026, including load -in and load out; and
WHEREAS, Style Saves requested that the City waive the Miami Beach Convention Center
room rental fees in an amount not to exceed $52,170; and
WHEREAS, the Style Saves Back -To -School Program provides a civic and social benefit
and satisfies the Miami Beach Convention Center rental waiver application criteria by providing a
resident community impact by delivering services to the residents of Miami Beach.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
a request for a waiver of Miami Beach Convention Center rental fees for Style Saves Inc., in an
amount not to exceed $52,170 for us of Exhibit Hall D, for the Style Saves Inc. Back -To -School
Program 2026, to be held on August 5-9, 2026.
PASSED and ADOPTED this �� day of
ATTEST:
7� JUN Z 6 2026
Rafael E. Granado, City Clerk
74 h-e- 2026.
Steven Meiner, Mayor
:.IHCORP ORATED'
(Sponsored by Commissioner Alex J. Fernandez)
APPROVED AS TO
FORM & LANGUAGE
& =CUTION
C1,3 /z'g-2,6
City Attorney Date
Resolutions - C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Eric Carpenter, City Manager
DATE: June 24, 2026
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH. FLORIDA, APPROVING A REQUEST FOR A WAIVER OF MIAMI
BEACH CONVENTION CENTER RENTAL FEES FOR STYLE SAVES INC., IN AN
AMOUNT NOT TO EXCEED $52,170 FOR USE OF EXHIBIT HALL D, FOR THE
STYLE SAVES INC. BACK -TO -SCHOOL PROGRAM 2026, TO BE HELD ON
AUGUST 5-9. 2026.
RECOMMENDATION
The Administration recommends the approval and authorization of Miami Beach Convention
Center room rental fee waiver in an amount not to exceed $52.170 for the 2026 Style Saves Inc.
Back -To -School Program, to be held on August 5-9, 2026
BACKGROUND/HISTORY
In November 2018, the City of Miami Beach established Miami Beach Convention Center
(,MBCC') Rental Waiver Guidelines including an application, review and approval process. The
waiver is administered by the Administration, with a recommendation to the Mayor and City
Commission.
The rental discount/waiver is specific to room and space rental fees only. The event
producer/organizer is solely responsible for any and all other associated MBCC fees as assessed
for the event, including but not limited to, audio, visual, utilities, furniture rentals, equipment,
security, food and beverage. corkage fees, parking, room set-up and cleaning.
The City received an application for a rental fee waiver for the use of the MBCC. The application
has a resident community impact and/or a civic or social benefit to the residents of Miami Beach.
Style Saves Inc. is a community of creatives who are committed to engaging with the next
generation of leaders through the basic principles that fashion can uplift and be a catalyst for
good. Style Saves Inc. directly aids thousands of students and their families with school
essentials, brand new clothing and school uniforms. food assistance, maternity needs, and more,
all at no cost. Their efforts have reached more than 150,000 students and their families, and the
global impact has provided relief efforts in Colombia, Guatemala. Haiti, and Honduras.
ANALYSIS
The Style Saves Inc. mission is to provide youth and their families with the essential goods to
increase academic achievement. Knowing families are dealing with the difficulty of consistency,
Style Saves has a private label line and currently manufactures backpacks, school supplies,
pants, polo, belts and sneakers to provide high quality products for students and ultimately
reaching more children.
Through purpose driven, experiential moments, including the Back -to -School event, mentorship
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programs and fundraising partnership, they have formed an alliance of dedicated thought -leaders
who stand firm in the powerful connection that can be made when fashion meets philanthropy.
The Back -to -School program, in its 16th year. sends 15.000 students throughout South Florida
back to school in August with necessities for the upcoming school year. The annual event extends
its support to various beneficiaries, including children living in migrant camps, homeless shelters,
organizations, and foster care across South Florida.
The Back -to -School program will be held in Exhibit Hall D of the MBCC on August 5-9, 2026,
including event load -in and load -out. Style Saves Inc. has requested a waiver of MBCC room
rental fees for $52,170. Style Saves has satisfied the MBCC rental waiver application criteria by
providing a resident community impact through its delivery of services to the residents of Miami
Beach.
MBCC rental waiver application documents and requirements include, but are not limited to. proof
of not -for -profit status, recent tax returns, and additional sponsors. Additionally, the event must
be either a major countywide special event, demonstrate priority 1 room night generation in Miami
Beach hotels, be produced by an organization based in Miami Beach or provide most services to
the residents of Miami Beach. If ticketed, the event provides free entry or a discounted rate to
Miami Beach residents. students and/or seniors and the City receives sponsorship recognition.
FISCAL IMPACT STATEMENT
The $52,170 waiver has no impact on the General Fund beyond the foregone revenue. The in -
kind support will facilitate a community -serving event that provides essential school supplies and
services to local students and families.
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https://www.miamibeachfi.gov/city-hall/city-clerk/meeting-notices/
FINANCIAL INFORMATION
The proposed waiver of Miami Beach Convention Center (MBCC) room rental fees for the Style
Saves Back to School Program, in an amount not to exceed $52,170. will result in the loss of
equivalent rental revenue to the City.
CONCLUSION
The Administration recommends the approval and authorization of Miami Beach Convention
Center room rental fee waiver in an amount not to exceed $52,170 for the 2026 Style Saves Inc.
Back -To -School Program, to be held on August 5-9, 2026. Waiving the room rental fees for the
Program supports a long-standing community event that provides thousands of Miami -Dade
students with essential school supplies, uniforms, and services at no cost to families. The program
advances the City of Miami Beach's goals related to youth support, educational readiness, and
community well-being. Providing a MBCC fee waiver serves as an in -kind contribution that
enables the continuation of this high -impact. widely attended event, with meaningful public benefit
and no additional direct costs to the City beyond the foregone rental revenue.
Applicable Area
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South Beach
Is this a "Residents Right to Know" item,
pursuant to City Code Section 2-177
m
Is this item related to a G.O. Bond
Project?
No
Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec 2-481
includes a principal ensaaged in lobbying? No
If so, specify the name of lobbyist(s) and principal(s):
Department
Economic Development
Sponsor(s)
Commissioner Alex Fernandez
Co-sponsor(s)
Condensed Title
Waive MBCC Rental Fees, Style Saves 2026 Back -To -School Event. (AF) ED
Previous Action (For City Clerk Use Only)
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M(A,'V1IBEACH
RENTAL DISCOUNT / WAIVER APPLICATION
On November 9, 2018, the City of Miami Beach approved rental fee waiver guidelines for the Miami Beach Convention Center
("MBCC-). The waiver will be administered by the Economic Development Department, which will review and recommend
qualifying applications to the City of Miami Beach City Manager, who may then make a recommendation to the Mayor and City
Commission.
The rental discount/waiver is specific to room and space rental fees only. The event producer/organizer will be
solely responsible for any and all other associated MBCC fees as assessed for the event, including but not limited
to, audio, visual, utilities, furniture rentals, security, food and beverage, corkage fees, room set-up and cleaning.
NOTE: Incomplete applications will not be considered until all requested information is provided. An application
received less than 120 days/four (4) months prior to the event will be deemed a late application and may not be
considered. Events may only apply within a 180 days /six (6) months prior to the event.
DATE OF REQUEST: 2/23/26
NAME OF EVENT: Back to School
DATF(S) OF FVFNT- August 8-9, 2026
TIME OF EVENT: 10 am-4 pm
ESTIMATED ATTENDANCE: 25,000
REQUESTED MBCC ROOM(S) AND PREFUNCTION SPACE(S): Exhibit Halls C D
NON-PROFIT 501(C)3 ORGANIZATION NAME: (as it appears on Articles of incorporation): Sty,e Saves, Inc.
FEDERAL ID# 30-0948238
EXECUTIVE DIRECTOR: Rachael Russel Saiger
PHONE: (305) 721-2744
EMAIL: rachael@stylesaves.org
MAILING ADDRESS: 1800 N. Miami Ave
CITY: Miami STATE: FL ZIP CODE: 33136
TOTAL EVENT ROOM/SPACE RENTAL FEE: TBD
REQUESTED ROOM/SPACE RENTAL FEE WAIVER AMOUNT: TO
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Updated luly 2723 - Par 1
TICKET PRICE(S): $0
NUMBER OF FREE OR DISCOUNT RATE TICKETS FOR MIAMI BEACH RESIDENTS: N/A
WHAT IS THE DISCOUNT TICKET RATE, IF APPLICABLE: N/A
PLEASE PROVIDE WHAT OTHER LOCATIONS HAVE HOSTED YOUR EVENT(S) BEFORE AND WHY THE EVENT WILL
NOT BE HOSTED AT THAT LOCATION: Style Saves' Back to School event has previously been hosted at locations such
as: Jungle Island, Style Saves Headquarters Warehouse, Mana Wynwood Convention Center
PLEASE PROVIDE AN EXPLANATION WHY A MIAMI BEACH HOTEL OR OTHER VENUE CANNOT ACCOMMODATE
THE EVENT:
Since 2024, Style Saves has hosted its Back to School event at the Miami Beach Convention Center because it is
one of the only facilities in South Florida capable of accommodating 25,000 participants in a single, large-scale
distribution setting. Miami Beach hotels and other local venues do not offer the contiguous exhibition space,
ceiling height, loading dock capacity, freight access, staging areas, or security infrastructure required to manage
high -volume inventory, large volunteer teams, and safe crowd flow simultaneously. Since hotels operate as active
hospitality environments with guest occupancy, this can limit full -day exclusive access and large-scale logistical
operations. The Convention Center's purpose-built exhibit halls, industrial loading capabilities, and centralized
layout are uniquely suited to support the scale, safety, and efficiency required for this community -wide event.
PLEASE DESCRIBE THE EVENT, ITS HISTORY, AND THE PUBLIC BENEFIT TO MIAMI BEACH RESIDENTS:
Our Back to School event provides thousands of local students throughout Miami with school
supplies, uniforms, and backpacks to prepare for the upcoming school year. This event !rings
together community leaders, including Miami -Dade County Public Schools Superintendent Jose L.
Dotres, to support their students.
CERTIFICATION / SIGNATURE
I certify that all information contained in this application and attachments are true and accurate, and that I am
authorized by the applicant hereto to execute this application. Further, I agree to cover all MBCC out-of-pocket
costs as outlined in the MBCC estimate attached.
NAME Rachael Russel Saiger TITLE President/CEO
SIGNATURE DATE 3/17/26
REQUIRED ATTACHMENTS:
• A copy of 501(c)3 letter of determination, dated within the past two (2) years. Updated letter can be obtained from
the Internal Revenue Service.
• Most recent audited financial statement or IRS Form 990
• CPA prepared Compilation, Review or Audited financial statement for the some period as the Form 990, above. The
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SPONSORSHIP RECOGNITION:
City shall receive sponsorship recognition on all media or promotional platforms related to the Event, at the same
sponsorship level as other sponsors providing financial or other support comparable to the City's sponsorship. Event
Organizer will also tag City on all Event -related postings on digital distribution platforms. also referred to as social
media platforms. Event Organizer's Event -related postings shall include high quality content relevant to the Event and
its targeted audiences Digital distribution postings shall be issued in English and Spanish, wherever relevant.
Event Organizer will use logo provided by City on all Event -related advertising This includes local television partners,
social media campaigns, radio efforts, and local newspapers
All promotional materials which include the City's name or logo, including, without limitation, advertising, telecasts,
signage and social media publications shall be subject to City's , which approval may be
withheld at City's discretion. Event Organizer shall cease using all logos or other City marks upon the expiration of the
Term. Additionally, City reserves the right to require the removal of its logo/marks from any promotional materials.
This paragraph shall survive the expiration of this Agreement.
Please submit completed application with reouired attachments to:
City of Miami Beach
175S Meridian Avenue, 2n4 Floor
Miami Beach, Florida 33139
Email: HeatherShaw@miamibeachfl.gov
Updated iuly 2023 - Page 2
'Any, changes to the event details in this application (tickets prices, dates, discounts, etc I must be approved in writing prior to the event
Failure to secure approval will result in revocation of the Rental Waiver. An o ganixation may apply mo•e than once per calendar year This
waiver covers MBCC rental fees only All events must provide equal access and equal opportunity in employment and services and may not
discriminate on the basis of disability, race or ethnicity, color, creed, national origin, religion, age, gender ur sexual preference, in dccurddnce
with Title VI and Tile VII of the Civil Rights Act of 1964, the Age Discrimination Act of 197S and Title iX of the Education Amendments of 1972 as
amended (42 U S.0 2000 et seq.), the Americans with Disabilities Act (ADA) of 1990, and Section 504 of the Rehabilitation Act or 1973,
'if waiver is approved. event must acknowledge the City of Miami Beach as a sponsor, including city logo, in all marketing ane pibucity
materials, as well as the following credit line in all promotional and marketing materials "With the support of the City of Miami Beach' Failure
to include the credit line and/or 'ogo will result in revocation of the waiver
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FOR MBCC ONLY:
DATES) OF EVENT AVAILABLE& N
TIME OF EVENT AVAILABLE(n N
Finanoal Information
Provided Form 990 signed by an entity officer, not dated more than one year, and has an affirmation for the
preparer that it has been timely filed with the Internal Revenue Service
Provided CPA prepared Compilation, Review or Audited financial statement for the same period as the Form
990, above The financial statement must include a Balance Sheet, Profit and Loss and Statemert of Cash
Flow.
Provided the event budget for the requested discount or waiver. The budget must disclose all urces and
uses of funds related to the event, including the use of the requested rent discount or waiver sclose all
corporate and private sponsorships and in -kind contributions to be used for the event. Back-up materials for the
sponsorships and in -kind contributions must be included.
Event is a major countywide special event.
Event demonstrates Priority 1 room night generation in Miami Beach hotels.
Event is produced by an organization based in Miami Beach or provides most services to the residents of
Miami Beach.
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If a ticketed event, the event provides free entry or a discounted rate to Miami Beach residents, students,
and/or senors.
Qtic/Soda) Benefit
Demonstrated no other venue is available due to size.
_Demonstrated previous venue utilized for event are not suitable or available.
5 a
D e Approved/Denied Staff Initials
Comments:
City Manager approval/decline date:
City Commission approval/decline date:
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