HomeMy WebLinkAboutSponsorship Agreement 2026 The Miami Takeover between the CMB and Miami Takeover (The), LLC.Domeign Emelcpe ID: DD1D7C3F-EDF3-8783.83E&B7DF42E68CA8
2025 — 33c, 13
SPONSORSHIP AGREEMENT
2026 THE MIAMI TAKEOVER
This SPONSORSHIP AGREEMENT - 2026 THE MIAMI TAKEOVER (the 'Agreement') is made and
entered into this 20thday of March , 2026 ("Effective Date"), by and between the City of Miami
Beach, Florida, a Florida municipal corporation (Ihe *City"), with offices at 1700 Convention Center Drive,
Miami Beach, Florida 33139, and Miami Takeover (The), LLC, a District of Columbia limited liability
company, whose address is 900 Brentwood Road, #92578, Washington, D.C., 20018 ("Event
Organizer").
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WHEREAS, the City desires to sponsor the 2026 The Miami Takeover Weekend (the "Event"),
an annual three-day event for upwardly mobile professionals that are equally enthused by
entrepreneurship, entertainment, and the spirit of community;
WHEREAS, in its 18th year, the Event is scheduled to take place from July 20 through July 26"'
and has become a signature yearly travel event for the mature urban traveler (30- 52);
WHEREAS, the Event provides travel enthusiasts with an experience primed on relaxation,
communication, and community collaboration Chemed around the arts and culture of Washington, DC and
its official Go -Go music - all while enjoying the beautiful beaches and sights of Miami Beach and greater
Miami -Dade County,
WHEREAS, the Event allows for both tourists and Miami Beach residents to experience the
culture of the real Washington, D.C. and the music and culture that sustained and grew the BIPCC
population of the area for decades before gentrification changed the landscape of the City and the impact
of the culture;
WHEREAS, the Itinerary of events provides opportunities to enjoy upscale nightlife experiences,
culturally immersive activities, networking, local community service initiatives, and more;
WHEREAS, the Event Organizer applied for sponsorship funding through the FY 2026 Miami
Beach Special Event Sponsorship Program, designed to provide financial assistance to Miami Beach -
based special events under the Major Special Event Category;
WHEREAS, on April 23, 2025, the Mayor and City Commission adopted Resolution No. 2025-
33113, accepting the recommendation of the Tourism and Culture Department for the approval of a
sponsorship, in a recommended award amount of $45,667.00 for the 2026 Event;
WHEREAS, on September 30, 2025, the Mayor and City Commission adopted the City's FY 2026
Operating Budget that included the 545,667.00 sponsorship funding for the Event; and
WHEREAS, the City's sponsorship funding for the Event is to be paid directly to Event
Organizer, as more particularly set forth herein, to offset expenses for producing and presenting the
Event.
NOW, THEREFORE, in consideration of the mutual promises and covenants made herein, City
and Event Organizer agree as follows:
1. Recitals. The above recitals are true and correct and are incorporated by reference herein.
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2. Term. The term of this Agreement (the "Term) will commence on the Effective Date set forth above,
and shall expire following the conclusion of the Event and Event Organizer's completion of all of its
obligations hereunder, unless terminated earlier in accordance with this Agreement.
3. Event. Event Organizer shall be solely responsible for producing and promoting all aspects of the
Event, including securing private sponsors and vendors to participate in the Event. The Event
Organizer has advised the City that the Event shall be known and promoted under the title of the
"2026 THE MIAMI TAKEOVER," The Event Organizer shall be responsible for the conduct and
operation of the Event and will provide the appropriate personnel to conduct the Event. The City
is under no obligation to fund subsequent Events.
Event Organizer shall be responsible for any and all compensation that may be due to any and all
performers, entertainers, vendors, organizations, event sanctioning bodies. vendors, and
participants, and the City shall have no such responsibility, obligation, or liability. The City shall not
be responsible or liable to competitors for prize money payments, or to any third party for any aspect
of the production of the Event. Further, the City shall not be a party to any independent contracts
that the Event Organizer may enter into with other organizations, contractors, or participants in the
Event andlor supporting activities, nor shall the City be liable to such third parties. Event Organizer
shall rot represent that it is an agent, official, authorized representative, or employee of City.
4. Soonsorshio Funding. Subject to Event Organizer's compliance with its obligations under this
Agreement and an annual appropriation of funds at the City Commission's sole discretion, the City
shall provide Event Organizer with sponsorship funding for the purposes speed herein, in the
amount of $46,667.00 for the Event; provided, however, that no more than 15 percent (15%) of the
City's total sponsorship contribution may be disbursed in advance of the Event. All remaining cash
contributions shall be made on a reimbursement basis, following (1) the conclusion of the Event, (ii)
the City's receipt and approval of production development materials and required supporting
documentation (e.g. invoices, canceled checks and photographs) demonstrating that Event
Organizer has actually incurred such third -party expenses, (iii) Event Organizer's submission, and
the City's acceptance, of the Final Report, and (iv) the Event Organizer has completed registration.
and is in active status, with the Florida Department of State (Sunbiz).
5. Warranties. Event Organizer warrants and represents that it has all necessary rights, authority,
licenses and permits necessary to enter into this Agreement, to grant the rights and licenses herein
granted, and to carry out its responsibilities as set forth herein. Event Organizer shall utilize the
sponsorship benefits to conduct antl operate the Event in a safe and respectful manner, in
accordance with all applicable laws, and without endangenng others or violating their rights.
6. Soonsorshio Benefits. In consideration of the City sponsorship funding described in this Agreement,
and the mutual promises made herein, Event Organizer shall provide sponsorship benefits to the
City which, at a minimum, shall include the sponsorship requiremerastbenefits set forth In Section
9 of this Agreement and in Exhibit A, attached hereto and Incorporated herein.
7. Public Benefit Program_ Event Organizer shall provide a public benefit program (the "Public Benefit
Program") to be made available to City of Miami Beach residents. The Event's Public Benefit
Program shall include the following, wherever permissible and applicable within Ble Event footprint:
The Event Organizer has organized a beach cleanup on Sunday, July 26, 2026, horn 10.30 am to
11:30 am at the 17th Street beachfront
8. Final Report. The Event Organizer must provide, within 30 days of the completion of the Event. a
final report (the "Final Report-), detailing the following:
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• Third -party verification of Event outcomes including, without limitation, event attendance figures
with proven method of collection, media impressions generated by the event, photos and videos
of the event;
• Confirmed room blocks within Miami Beach hotels, in the form of hotel contracts or booking
codes;
• Demonstrate a minimum of 100 room nights;
• The implementation of the Public Benefit Program, including statistics relating to how many
residents, seniors, and children were served, and how this program was marketed and
communicated to the residents;
• All supporting documentation required under Section 4 for the payment of the cash
sponsorship; and
• Vendor and community feedback.
9. Sponsorship Requirements. The following is a list of publicity and credit requirements for events or
programs receiving financial or in -kind support from the City of Miami Beach (if applicable):
A. Prominently display Cityof Miami Beach logo in all media and promotional marketing materials
related to the Event including, but not limited to, advertisements, brochures, "belles, a -mails,
newsletters, banners, posters, event programs, and other print and/or electronic publications
in a manner where the City logo is displayed before sponsors of lesser value, and placed in
the most prominent position amongst sponsors of the same level. All marketing materials shall
be subject to the approval of the City Managers designee prior to dissemination.
B. Live announcements) during the event by emcee.
C. Operate within the requirements of all City of Miami Beach existing sponsorships, including
the non-alcoholic pouring rights agreement with PepsiCo who is granted exclusivity in ALL
non-alWholic beverage categories with the exception of hot lea, dispensed hot coffee and hot
cocoa, and Red Bull who is granted exclusivity in the energy drink category. As well, all soda
and water must be served in non -plastic containers.
D. All complimentary tickets provided by an event/event producer shall be consistent with
the City Commission established policy for the distribution of tickets and the City's
Administrative Guidelines for Distribution of any tickets and must be sent to the attention of
the Director of the Tourism and Culture Department. located at 1755 Meridian Avenue - 5°
Floor, Miami Beach, FL 33139.
E. No press releases, public announcements or public disclosures relating to this sponsorship or
Its subject matter, including but not limited to promotional or marketing material, shall be made
public by Event Organizer without the prior written consent of the City. Event Organizer shall
cease using all logos or other City marks upon the expiration of the Tenn unless expressly
authorized in writing by the City. Additionally, the City reserves the right to require the removal
of its logotmarks from any promotional materials at any time and for any reason. This
paragraph shall survive the expiration of this Agreement.
10. Event Oroanaer -s Responsible for the Following
A. Event Organizer shall arrange for vendor concessions inside the enclosed area of the Event
Site. All sales of soft drinks or other beverages must be in compliance with the Citys beverage
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contract. Event Organizer will collect all proceeds from Event concessions. City shall have no
responsibility, obligation or liability relating to vendor concessions. Event Organizer shall be
solely responsible for en>sunng that all vendorsservices are provided in accordance with all
applicable laws, including, without limitation, all food service, food handling, and alcoholic
beverage and license regulations, including the following:
1. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82-7 of the City
Code, as may be amended from time to time, Event Organizer shall not sell, use, provide food
in, or offer the use of expanded polystyrene food service articles (as defined in City Code
Section 82-7) within the Event Site or otherwise in connection with the Event. A violation of
this section shall be deemed a default under the terms of this Agreement. Notwithstanding the
above, this section shall not apply to expanded polystyrene food service articles used for
prepackaged food that have been filled and sealed prior to receipt by Event Organizer.
2. Additionally, Event Organizer agrees and acknowledges that, pursuant to Section 82-8 of the
City Code, as may oe amended from time to time, Event Organizer shall not sell, use, provide
food in, or offer the use of single -use plastic beverage straws or single -use plastic stirrers (as
defined in City Code Section 82.8) within the Event Site or otherwise in connection with the
Event. A violation of this section shall be deemed a default under the terms of this Agreement.
Notwithstanding the above, the requirements of Section 82.8 shall not restrict Event Organizer
from providing a beverage with, or offering the use of, a single -use plastic bevemge straw or
single -use plastic stirrer to an individual with a disability or medical condition that impairs the
consumption of beverages without a single -use plastic beverage straw or single -use plastic
stirrer.
3. Event Organizer agrees to comply with Section 46-92(c) of the City Code, which provides that
it is unlawful for any person to carry any expanded polystyrene product, single -use plastic
beverage straw, or single -use plastic stirrer onto any beach or park within the City. It is also
unlawful for any business to provide single -use plastic beverage strews or single -use plastic
stirrers with the service or delivery of any beverage to patrons on any beach within the City.
Notwithstanding the above, the provisions in Section 46-92(c) that pertain to single -use plastic
beverage straws and single -use plastic stirrers shall not apply to a person or patron with a
disability or medical condition that impairs the consumption of beverages without a single -use
plastic beverage straw or single -use plastic stirrer.
4. Event Organizer hereby agrees and acknowledges that, pursuant to Section 82 of the City
Code, as may be amended from time to time, Event Organizer shall adhere to City prohibition
regarding the sale or use of expanded polystyrene food service articles, single use plastic
beverage straws, and single -use plastic stirrers.
B. Event Organizer shall be responsible for handling all media vendors and organizations and will
be solely responsible for handling all issues relating to the media vendors.
C. Event Organizer shall retain any and all rights k1 the Event, including any rights associated with
Event -related apparel and/or product sales.
D. Event Organizer shall keep the City apprised, on a monthly basis, of its progress with respect to
the activation of the Event. City, at its sole discretion, may monitor and conduct an evaluation
of Event Organizers implementation of the Event, Event Organizer agrees to cooperate with
City to promptly address any deficiencies or concerns the City may have in connection with the
Event.
E. Event Organizer hereby grants the City a nonexclusive license and right to use the He of the
Event or any photographic, video, audio or other footage of the Event, in connection with any City-
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Produced publication, including the City produced magazine or any City media outlets, such as
MBTV. This section shall survive the termination or expiration of this Agreement.
F. Event Organizer shall purchase and obtain all required Event Insurance policies for General
Liability coverage in the amount of at least $1.000,000.00 General Aggregate; $1,000.000.00
Products/Completed Operations; $1,000,000.00 Personal and Advertising Injury; at
$1.000,000.00 per occurrence, covering City, and all participants, no later than 10 days prior to
the Event, and Event Organizer shall provide a Certificate of Insurance evidencing such
coverage to the City's Risk Manager. Event Organizer shall also provide liquor liability insurance,
in the amount of $1,000,000.00, and Host liquor liability insurance, in the amount $1,000,000.00.
The above policies shall cover the Gty, and all participants, no later than 10 days prior to the
Event. Event Organizer shall provide a Cer ifcate of Insurance evidencing such coverage to the
City's Risk Manager no later than 10 days prior to the Event. All insurance policies shall name
City as additional insured and Certificate Holder, as follows:
City of Miami Beach, Florida
1700 Convention Center On"
Miami Beach, Florida 33139
G. Event Organizer shall obtain all applicable federal, state, and local approvals, permits and
licenses relating to the Event and any activities related thereto. Event Organizer shall maintain
its good standing in accordance with the laws of the State of Florida and the City of Miami Beach
Code of Ordinances ('City Code'), and shall comply with any federal, state, county or City Code
requirement applicable to Event Organizer or to the Event Organizer's operation its business or
other activities in the City of Miami Beach, including, without limitation, obtaining any Certificate
of Use or Business Tax Receipt(s) that may be required for any business activity, timely making
payment of all taxes, fees or charges that may be due to the City. Event Organizer shall promptly
take corrective action to correct any City Code violation or notice of violation issued by any
governmental agency with jurisdiction over Event Organizer. Further, Event Organizer agrees
to comply with the terms and conditions of any lease, contract, or other grant agreement that
Event Organizer may have separately entered into with the City, if any ('Other City Contracts').
Any failure by Event Organizer to comply with any provision of the City Code applicable to Event
Organizer, or any breach or default by the Event Organizer of any covenant or other term or
condition contained in any Other City Contracts (after the passage of any applicable notice and
cure period set forth therein), shall, at the option of the City, be considered an event of Default
(as such term is defined more fully below), in which event the City shall be entitled (but in no
event required) to apply all rights and remedies available to the City under the terms of this
Agreement by reason of an Event Organizer's breach or failure to comply with said obligations.
H. Event Organizer shall indemnify and hold harmless the City and its officers, employees, agents,
and contractors, from and against any and all actions (whether at law or in equity), claims.
liabilities, losses, expenses, or damages, including, without limitation, attomeys' fees and costs
of defense, for personal, economic, or bodily injury. wrongful death, or loss of or damage to
property, which the City or its officers, employees, agents, and contractors may incur as a result
of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from the performance of this Agreement by Event Organizer or its officers,
employees, agents, servants, partners, principals or contractors, or Event Organizer's use of the
Event Site. including, without limitation, any claim that any aspect of the Event infringes upon
any third•party's existing copyrights, trademarks, trade names, or other intellectual property or
proprietary rights. Event Organizer shall pay all claims and losses in connection therewith and
shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the
City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and
attorneys' fees which may issue thereon. Event Organizer expressly understands and agrees
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that any insurance protection required by this Agreement, or otherwise provided, shall in no way
limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its
officers, employees, agents, and contractors as herein provided.
11. Events of DefaultTermination of Agreement for Cause and Remedies.
A. The following shall constitute events of default.
i. Any material misrepresentation, written or oral, made by Event Organizer and/or its
representatives to City.
ii. Failure by Event Organizer to timely perform and/or observe any of the terms and
conditions of this Agreement
iii. Insolvency or bankruptcy on the part of Event Organizer.
B. The occurrence of any event of default by Event Organizer may, at the sole option of City, operate
as an automatic forfeiture of any rights or benefits conferred under this Agreement, and
accordingly, City reserves the right to revoke the fee waivers, discontinue the funding provided
for herein, or request the return of sponsorship funds.
C. In the event that Event Organizer is in default of any of its obligations under this Agreement,
Event Organizer shall be liable for all damages, costs and expenses arising out of or related to
its default In the event of a default, City reserves the right to pursue any and all legal remedies
available to it Including but not limited to termination of this Agreement for cause, which
termination shall be effective upon ten (10) days written notice to Event Organizer. In the event
of any such termination, the City shall have no further obligation or liability to Event Organizer.
12. Assignment Event Organizer shall not assign its rights, interests or obligations under this Agreement
without the City's prior wntten consent. Any purported assignment in violation of this section shall be
void and shall constitute an event of default hereunder.
13. Audit and Inspections. Event Organizer shall keep accurate and complete books and records of all
receipts and expenditures relating to this Agreement, in accordance with generally accepted
accounting principles, and shall retain such books and records for at least four (4) years after
completion of the Event. At the request of the City, Event Organizer shall provide the City (and/or its
designated representatives) reasonable access to its files, records and personnel during regular
business hours for the purpose of making financial audits, evaluations or verifications, program
evaluations, or other verifications conceming this Agreement, as the City deems necessary.
Furthermore, the City may, at its expanse, audit or have audited, all the financial recortls of the Event
Organizer related to this Event.
14. CitVs Right to Suspend Activities or Remove Persons from Event Site. The City Manager shall have the
authority to suspend all or any part of the activities of Event Organizer, upon verbal or written notice to
Event Organizer, when, in the City Manager's sole judgment and discretion, such activities may be or are
detrimental to the public or to the City, or 0 the City has reason to believe any law or ordinance is being
violated by Event Organizer, its agents or employees. The City reserves the right through the City
Manager. to suspend or terminate use of the Event Site if visitors become unruly, and to reject any
sponsor, presentation, material or item which is or may be, in the sole opinion of the City Manager,
hazardous, offensive, immoral or disparaging to the image of the City, or to any person or group of
persons. The decision of the City Manager in such regard shall be final, binding, and conclusive.
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15. Termination for Convenience
A. The Event Organizer may conduct the Event for the Term of this Agreement unless the City Manager
decides to terminate the Event, at the City Manager's sole and absolute discretion, for any reason or
no reason whatsoever, for the convenience of the City. The City Manager shall notify the Event
Organizer, in writing, of the City's termination of this Agreement.
B. The Event Organizer may elect, during the Term of this Agreement, to terminate this Agreement
and no longer conduct the Event. If the Event Organizer elects to terminate this Agreement, the
Event Organizer shall notify the City in writing prior to commencement of the Event. If the Event
Organizer elects not to conduct the Event or elects not to seek an extension of the terms of this
Agreement, this Agreement will automatically terminate.
16. Notice. Whenever any parry desires to give notice to any other parry, it must be given by written notice
sent by registered United States mail, with return receipt requested, addressed to the party for whom a is
intended at the place designated below and the place so designated shall remain such until they shall
have been changed by written notice in compliance with the provisions of this section. For the present,
the parties designate the following as the respective places for giving notice:
CITY:
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Attn: City Manager
EVENT ORGANIZER:
Miami Takeover (The), LLC
900 Brentwood Road, #92578
Washington, D.C., 20018
17. Inspector General Audit Rich
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the
Office of the Inspector General which may, on a random basis, perform reviews, audits,
inspections and investigations on all City contracts, throughout the duration of said
contracts. This random audit is separate and distinct from any other audit performed by or on
behaff of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and empowered to
review past, present and proposed City programs, accounts, records, contracts and transactions.
In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require
the production of witnesses and monitor City projects and programs. Monitoring of an existing
City project or program my include a report concerning whether the project is on time, within
budget and in conformance with the contract documents and applicable law. The Inspector
General shall have the power to audit, investigate, monitor, oversee, inspect and review
operations, activities, performance and procurement process including but not limited to project
design, bid specifications, (bid/proposal) submittals. activities of Event Organizer, its officers,
agents and employees, lobbyists, City staff and elected officials to ensure compliance with the
contract documents and to detect fraud and coruption. Pursuant to Section 2-378 of the City
Code, the City is allocating a percentage of its overall annual contract expenditures to fund the
activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to Event Organizer, Event Organizer shall make all requested
records and documents available to the Inspector General for inspection and copying. The
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Inspector General is empowered to retain the services of independent private sector auditors to
audit, investigate, monitor, oversee, inspect and review, operations activities, performance and
procurement process including but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of Event Organizer its officers, agents and employees, lobbyists, City staff
and elected officials to ensure compliance with the contract documents and to detect fraud and
corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records in Event
Organizers possession, custody or control which in the Inspector General's sole judgment,
pertain to performance of the contract, including, but not limited to original estimate files, change
order estimate files, worksheets, proposals and agreements from and with successful
subcontractors and suppliers, all project -related correspondence. memoranda, instructions,
financial documents, construction documents, (bid/proposal) and contract documents, back -
change documents, all documents and records which involve cash, trade or volume discounts,
insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting
documentation for the aforesaid documents and records.
E. Event Organizer shall make available at its office at all reasonable times the records, materials,
and other evidence regarding the acquisition (bid preparation) and performance of this
Agreement, for examination, audit. or reproduction, until three (3) years after final payment under
this Agreement or for any longer period required by statute or by other clauses of this Agreement.
In addition:
If this Agreement is completely or partially terminated, Event Organizer shall make
available records relating to the work terminated until three (3) years after any resulting
final termination settlement and
Event Organizer shall make available records relating to appeals or to litigation a the
settlement of claims arising under or relating to this Agreement until such appeals,
litigation, or claims are finally resolved.
F. The provisions in this section shall apply to Event Organizer, its officers, agents, employees,
subcontractors and suppliers. Event Organizer shall incorporate the provisions in this section in
all subcontracts and all other agreements executed by Event Organizer in connection with the
performance of this Agreement.
G. Nothing in this section shall impair any independent night to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the City by Event Organizer or third parties.
18. Event Organlzer s Compliance with Florida Public Records Law.
A. Event Organizer shall comply with Florida Public Records law under Chapter 119. Florida
Statutes, as may be emended from time to time.
S. The term `public records' shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, lefters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or ordinance or in
connection with the transaction of official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, it Event Organizer meets the definition
of"Contractor" as defined in Section 119.0701(1 xa), Event Organizer shall:
1. Keep and maintain public records required by the City to perform the service.
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Upon request from the City's custodian of public records, provide the City with a copy of
the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119. Florida Statutes or
as otherwise provided by law;
Ensure that public records that are exempt or Confidential and exempt from public records
disclosure requirements are not disclosed, except as authorized by law, for the duration of
the Contract term and following completion of the Agreement if Event Organizer does rot
transfer the records to the City;
Upon completion of the Agreement, transfer, at no Cost to the City, all public records in
possession of Event Organizer or keep and maintain public records required by the City to
perform the service. If Event Organizer transfers all public records to the City upon
Completion of the Agreement, Event Organizer shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If
Event Organizer keeps and maintains public records upon completion of the Agreement.
Event Organizer shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the City, upon request from the City's
custodian of public records, in a format that is compatible with the information technology
systems of the City.
O. Request For Records: Noncompliance.
1. A request to inspect or Copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested records. the
City shall immediately notify Event Organizer of the request, and Event Organizer must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time.
2. Event Organizer's failure to Comply with the City's request for records shall constitute
a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement;
and/or (3) avail itself of any available remedies at law or in equity.
3. Event Organizer who fails to provide the public records to the City within a reasonable
time may be subject to penalties under s. 119.10.
E. Civil Action.
1. If a civil action is fled against Event Organizer to Compel production of public records
relating to the City's contract for services, the court shall assess and award against Event
Organizer the reasonable costs of enforcement, including reasonable attorneys' fees. if:
a. The Court determines that Event Organizer unlawfully refused to comply with the
public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice of
the public records request, including a statement that Event Organizer has not
complied with the request, to the City and to Event Organizer.
2. A notice Complies with subparagraph (1)(1b) if it is sent to the City's custodian of public
records and to Event Organizer at Event Organizer's address listed on its contract with
the City or to Event Organizer's registered agent Such notices must be sent by Common
carrier delivery service or by registered, Global Express Guaranteed, or Certified mail,
with postage or shipping paid by the sender and with evidence of delivery, which may be
in an electronic format.
3. Event Organizer who complies with a public records request within 8 business days after
the notice is sent is not liable for the reasonable Costs of enforcement.
F IF EVENT ORGANIZER HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO EVENT
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ORGANIZER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV
PHONE: 305-673-7411
19. -V cif
A. Event Organizer shall comply with Section 448.095, Florida Statutes, "Employment Eligibility"
("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Venty Statute,
commencing on January 1, 2021, Event Organizer shall register with and use the E-Verify system
to verify the work authorization status of all newly hired employees during the Term of the
Agreement. provide an affidavit stating that Event Organizer does not employ, contract with, or
subcontract with an unauthorized alien, or, upon the City's written request. otherwise demonstrate
Event Organizer's compliance with Section 448.095 as described therein. Additionally, Event
Organizer shall expressly require any subcontractor performing work or providing services
pursuant to the Agreement to utilize the U.S. Department of Homeland Security's E-Venty system
to verify the employment eligibility of all new employees hired by the subcontractor during the
contract Term, as applicable. If Event Organizer enters into a contract with an approved
subcontractor, the subcontractor must provide Event Organizer with an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Event
Organizer shall maintain a copy of such affidavit for the duration of the Agreement or such other
extended period as may be required under this Agreement.
B. Termination Rights.
1. If the City has a good faith belief that Event Organizer has knowingly violated Section
448.09(1), Florida Statutes, the City shall terminate this Agreement with Event Organizer for
cause, and the City shall thereafter he" or owe no further obligation or liability to Event
Organizer.
2. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing
Subsection 3(A), but Event Organizer otherwise complied with such subsection, the City will
promptly notify Event Organizer and order Event Organizer to immediately terminate the
Agreement with the subcontractor. Event Organizers failure to terminate a subcontractor
shall be an event of default under this Agreement entitling City to terminate Event
Organizer's contract for cause.
3. A contract terminated under the foregoing Subsection (BX1) or (BX2) is not in breach of
contract and may not be considered as such.
4. The City or Event Organizer or a subcontractor may file an action with the Circuit or County
Court to challenge a termination under the foregoing Subsection (BX1) or (BX2) no later than
20 calendar days after the date on which the contract was terminated.
5. If the City terminates the Agreement with Event Organizer under the foregoing Subsection
(BX1), Event Organizer may not be awarded a public contract for at least 1 year after the
date of termination of this Agreement.
8. Event Organizer is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section.
Docuslan Envelope ID: DD1D7C3F-EDFM7B383E5-B7DF42E68C
20. ND Discrimination. Event Organizer also accepts and agrees to comply with the following Special
Conditions.
A. Event Organizer hereby agrees that It will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d at seq.) prohibiting discrimination on the basis of race, color, national origin,
handicap, or sex.
B. Event Organizer hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, and as may be amended from time to time,
prohibiting discrimination in employment (including independent contractors), housing, public
accommodations, public services, and in connection with its membership or policies because of
actual or perceived race, color, national origin, religion, sex, intersexualhy, gender identity, sexual
orientation, marital and familial status, age. disability, ancestry, height, weight, hair texture and/or
hairstyle, domestic partner status, labor organization membership, familial situation, or political
affiliation.
C. The City endorses the dear mandate of the Americans with Disabilities Act of 1990 (ADA) to
remove barriers, which prevents qualified individuals with disabilities from enjoying the same
employment opportunities that are available to persons without disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that sponsorship rea"nis provide
equal access and equal opportunity and sennoes without discrimination on the basis of any
disability.
21. Event Organizer's Compliance with Anti -Human Traffickina Laws. Event Organizer agrees to comply
with Section 787.06, Florida Statutes, as may be amended from time to time, and has executed the
Anti -Human Trafficking Affidavit, containing the certification of compliance with anti -human trafficking
laws, as required by Section 787.06(13), Flonda Statutes, a copy of which is attached hereto as
Exhibit B.
22. Prohibition on Contract na with a Business Encisoma in a Boycott. Event Organizer warrants and
represents that it is not currently engaged in, and will not engage in, a boycott, as defined in Section
2-375 of the City Code. In accordance with Section 2-375.1(2)(a) of the City Code, Event Organizer
hereby certifies that Event Organizer is not currently engaged in, and for the duration of the
Agreement, will not engage in a boycott of Israel.
23. Prohibition On Contracting With An Individual Or Entity Which Has Performed Services For
Compensation To A Candidate For City Elected Office. Event Organizer warrants and represents
that, within two (2) years prior to the effective date of the Agreement, Event Organizer has not
received compensation for services performed for a candidate for City elected office, as contemplated
by the prohibitions and exceptions of Section 2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-379 of
the City Code shall not apply to the following:
A. Any individual or entity that provides goods to a candidate for office.
B. Any individual or entity that provides services to a candidate for office if those same services
are regularly performed by the individual or entity in the ordinary course of business for clients
of customers other than candidates for office. This includes, without limitation, banks,
telephone or internet service providers, printing companies, event venues, restaurants,
caterers, transportation providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (including for example,
legal or accounting services).
Da sign Enr a In to: DD1D7C3F-EDF3e7B3a3E387DF42E4aCA8
24,
Identifying Information May Be Accessed. Event Organizer hereby agrees to comply with Section
287.138, Florida Statutes, as may be amended from time to time, which states that as of January 1,
2024, a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a
contract with an entity which would grant the entity access to an irdivdual's personal identifying
information (PII), unless the entity provides the govemmental entity with an affidavit signed by an
officer or representative of the entity under penalty of perjury attesting that the entity does not meet
any of the criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a) the entity is owned
by a government of a foreign country of concern; (b) the government of a foreign country of concern
has a controlling interest in the entity; or (c) the entity is organized under the laws of or has its
principal place of business in a foreign country of concern (each a "Prohibited Entity"). A foreign
country of concern is defined in Section 287.138 (1 Xc), Florida Statutes, as may be amended from
time to time, as the People's Republic of China, the Russian Federation, the Islamic Republic of
Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of
Nicolas Madurc, or the Syrian Arab Republic, including any agency of or any other entity of
significant control of such foreign country of concern. Additionally, beginning July 1, 2025, a
governmental entity may not extend or renew a contract with a Prohibited Entity. Event Organizer
warrants and represents that it does not fall within the definition of a Prohibited Entity, and as such,
has caused an authorized representative of Event Organizer to execute the "Prohibition Against
Contracting with Entities of Foreign Countries of Concern Affidavit", incorporated herein by
reference and attached hereto as Exhibit B.
25, Certification of Compliance with Antidiscrimination and Anti Boycott Requirements. As required by
Section 2-375.2 of the City Code, Event Organizer has executed the Certification of Compliance
with Antidiscrimination and Anti -Boycott Requirements, a copy of which is attached hereto as Exhibit
B and incorporated herein.
26. Certification of Compliance with City Antidiscrimination Requirements. As required by Section
2.375.3 of the City Code, Event Organizer has executed the Certification of Compliance with City
Antidiscrimination Requirements, ,a copy of which is attached hereto as Exhibit B and incorporated
herein.
27. Entire Agreement. This Agreement shall constitute the entire agreement between the parties, and
supersedes all prior negotiations, representations, or agreements either written or oral. No warranfies,
inducements, considerations, promises or other references shall be implied or impressed upon this
Agreement that are not expressly addressed herein.
28. Governing Law and Attorney Fees. This Agreement shall be construed in accordance with the laws
of the State of Florida. This Agreement shall be enforceable in Miami -Dade County, Florida, and if
legal action is necessary by either party with respect to the enforcement of any or all of the terms or
conditions herein, exclusive venue for the enforcement of same shall lie in Miami -Dade County,
Florida. BY ENTERING INTO THIS AGREEMENT, THE CITY AND EVENT ORGANIZER
EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY
CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. In the event of any
dispute which arises out of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees and costs, including bankruptcy and/or appeal, if any.
29. Scope. It is expressly understood and agreed that this Agreement is for the duration of this Event only
and that Event Organizer has no right or privilege other than that expressly provided herein.
30. No Partnership or Aoencv. Event Organizer agrees that nothing herein contained is intended or
should be construed as in any way creating or establishing the relationship of partners or pint
venturers between City and Event Organizer. In no event shall Event Organizer represent to any
Docasign Envelope ID: DD1D7C3F-EDF3-e783-63EbB7DF42E68CA6
third party that it Is acting as an agent, representative or on behalf of City for any purpose or in any
manner whatsoever.
31. Amendment. No modification, amendment or alteration of the terms or conditions contained herein
shall be effective unless contained in a written document executed by the parties hereto, with the
same formality and of equal dignity herewith.
32. Extent of Agreement- This Agreement represents the entire and integrated Agreement between City
and Event Organizer and supersedes all prior negotiations, representations, or agreements either
written or oral.
33. Corporate Status: This Agreement shall automatically terminate if, within thirty (30) days from executwn
of this Agreement, Event Organizer does not provide the City with proper documentation evidencing that
Event Organizer is registered to do business in the State of Flodda.
The remainder of this page is intendonolly left blank.
Dmusign Envelope ID: 1)1)11370E- DF3-871 383E&61DFQENCAB
IN WITNESS WHEREOF, the Parties or their duty authorized representatives hereby execute this
Agreement on the date written below.
FOR CITY:
ATTEST:
CITY OF MIAMI BEACH, FLORIDA
Ratael E. Granado
By.
Eric I Carpent
City Clerk
JUL 15 2026
City Manager
'
Date
1 '.IN[OAPTOAp1E0! `
FOR EVENT ORGANIZER:
MIAMI TAKEOVER (THE), LLC
EST.
1CY
By
ess Signal
Antwoine J. McCoy
Print Nameffi
Print Name/Title
J(7riz�
Data
APPROVED AS TO
FORM &LANGUAGE
& FOR EXECUTION
IFe ! ham— 02
ayAttorney =x Date
Docusign Em lops ID: DDlD7C3F-EDF387B3-83E5-B7DF42E68CA8
EXHIBIT A
SPONSORSHIP/MARKETING BENEFITS:
• Event Organizer shall prepare and finalize a robust marketing plan with local and national reach.
• Should the name not appear in the logo lockup, the Event must recognize the City of Miami
Beach as a top tier partner in all announcements, posts, coverage and other, where event
name is used.
• Cityname recognition/logo lobe prdninarCydispleyedon promotional materials including press
releases, and all printed (stage banners, programs, site signage), social and digital
collateral.
• No press releases, public announcements or public disclosures relating to this sponsorship
or its subject matter, including but not limited to promotional or marketing material, shall be
made public by the Event Organizer without the prior written consent of the City.
• The Parties agree not to use the other Party's name or Event names in any promotional
material or public announcement without prior written or oral consent of the other.
• Event Organizer agrees to make every effort to make themselves available for photo calls
and/or interviews with press or broadcasting agents with a minimum of twenty-four (24)
hours' notice to any media event.
• Event Organizer shall offer the City an opportunity for City representatives to speak at all
press conferences and ribbon cutting events.
• Event Organizer shall make City aware of all press events with at least twenty-four (24)
hours' notice.
• Event Organizer shall provide the City with all video and photography, captured by Event
Organizer, or its designated production team, from the Event, for archival and promotional
purposes, and grants City a non-exclusive license to the Oty for is use.
• City shall have the right to station two (2) photographers and two (2) video operators within the
Event Site, including in any space dedicated to Event media personnel.
• Event Organizer shall provide the City with up to four (4) VIP tickets (if available) to be contested
away on City owned social media / digital channels.
• Event Organizer shall provide working passes for all City Marketing and Communications staff who
will be working the event. City to provide a confsrned list of indi"dual names no later than seven
(7) days before the Event date.
• Event Organizer shall tag @miamibeachnews (IG, Twitter) or @CityofMhamiBeachGovemment
(FB) in all social media posts
• Event Organizer shall promote the Event on all Event Organizer owned social and digital channels,
starting at least one month prior to Event start date.
• Event Organizer shall make dedicated City, non -sales specific, spotlight Instagram posts.
• Event Organizer shall make dedicated City, non -cabs specific. spotlight Tweets on Twitter.
• City name recognition/logo on step & repeat banners.
Docusign Envelope ID: DD1D7C3F-EDF3-87B"3E6-87DF42E68CAB
EXHIBIT 8
CITY'S AFFIDAVITS AND CERTIFICATIONS
This Exhibd includes affidavits and certifications required under applicable Florda law and the Code of the City of Miami Beach
in connection with the execution and administration of this Agreement. To ensure acknowledgment and understanding of each
requirement. the Event Organizer shall initial each motion included in this Exhibit. Tne act of Initialing confirms the Event
Organizers review of, and agreement to. the statements contained therein. The Event Organizer shall also sign and notanze
the acknowedgment at the end of Nis Exhibitaffnming the truth and accuracy of all nitrated statements.
This Exhibit must be completed by a person authorized to make the following abestabons on behalf of Event Organizer:
Initials lv I
In accordance with Section 787.06(13). Florida Statutesncorporated nerem by reference, the undersigned, on behalf of Event
Organizer, hereby attests under penalty of perjury trial Event Organizer does not use coercion for labor or services as defined
in Section 787.06, Florida Statutes en8tled'Human Trafficking'
Initials A
In accordance with Section 287.138. Florida Statutes, incorperated herein by reference, me undersigned, on behalf of Event
Organ hereby attests under penally of perjury that Event Organizer does not meet any of the following chill in Paragraphs
2(a)-(c) of Section 287138, Florida Statutes. (a) Event Organizer is owned by a government of a foreign country of concern, (b)
the government of a foreign country of concern has a controlling interest In Event Organizer, or (c) Event Organizer is organized
under the laws of or has its prnci ai ;lace of business m a foreigr county of concern
SECTION4 OF 4
ANTIDISCRIMINATION AND ANTI -BOYCOTT REQUIREMENTS
Iniaals alfll
In accordance with Section 2 375 2 of has City -;odl incorporated never, by reference, the undersigned, on behalf of Event
Organizer, hereby attests that Event Organizer will comply with all relevant anpiJiscithmation lawsincluding the ann-boycot
provisions of Section 2-375 1 of the City Code, and affirms that Event Organizer will not engage in a boycott of Israel, antimmitic
discrimination or antisemitb speech in conjunction with the Event.
SECTION 4- CERTIFICATION OF COMPLIANGE WI I N OI I Y
ANTInMr.RIMINATION RFDIIIRFMFNTS
Initials 44)
In accordance with Section 2375.3 of the City Code, Incorporated herein by reference, d1e undersigned, on behalf of Event
Organizer, hereby attests that Event Organizer will comply wim all relevant antidiscrimination laws, and affirms that Event
Organizer will not engage in discrimination based upon any classification category as set forth in Section 6231 of the City Gore
in conjunction with the Event
[SIGNATURE PAGE FOLLOWS)
Docusign Envelope ID: DD1D7C3F-EDF3-07B3E3E5-87DF42EMCAa
SIGNATURE AND NOTARIZATION
BY SIGNING AND NOTARIZING THIS PAGE, YOU ARE ATTESTING TO THE AFFIDAVITS AND
CERTIFICATIONS IN SECTIONS 1d OF THIS EXHIBIT.
I understand that I an swearing or affirming ,ricer daft, under penalties of perjury, to the truthfulness of the clams
made in this Exhibit and that the ounishmsnt for knowingly making a false statement may induce fines and/or
imprisonment
The undersgned is slMonzed to execute this affidavit on behalf of Event Organizer
EVENT ORGANIZER:
MIAMI TA OVER (THE), LLC, a Washington, DC limited liability compan .
goo QRr,,nwoDo 4. a 9QIM
IA1P
0012
Signature o uhodzed Representative WAdrssk,
NameTle:M-LCO/MAL pONW'T� State of
County of U,
The foregoing instrument was ackn/o(�w{{l�edged before me by am of physical presenpe or ❑
onll'IppeeI notadzy�oQ, this '1O day f 2021a by
/}%,fri w IY OTW as of MIAMI
TAKEOVER (THE), LL , a Washington, DC limited liability co:�IRany, known to me to be the
person descdbed herein, or who produced Ct lti.lz_ lk'i.'4 l;Eona2 as
identftcetion, and who did/did not take an oath.
TARV PUBLIC:
(' ature)
L4 n
(Print Name) i �1,,
My commission expmas: _2U7
J.SON M. LEYpEN
[
rrws aor. — �mv. uwWae
My CpmnN.wn F.pm A'iV30P
DoMagn Envelope ID'. DD1 D7C3F-EDF3-87B3-83E8-97DF42E68CA8
ACO [f CERTIFICATE OF LIABILITY INSURANCE 16rza2Dw026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURI I, AUTHORIZED
REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER.
IMPORTANT: H Me cerlMcate holder is an ADDITIONAL INSURED, Me policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and operators of the Policy, certain pollcles may require an endorsement. A statement on
PRODUCER
INSURED
Insurevents.com
10736 Jefferson Blvd, Suite #1042
Culver City, CA 90230
Miami Takeover LLC
26 Bates St NW, Unit B
Washington, DC 20001
V THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY
THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
_— _
ISM
Paux"ExP DIE1E
TYPEGFIMURMICE IIXICYMIIBFR
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ZAI X Cp EMALGERERALLLJERY FLO44781376-06
07/232026 0723/2027 EAOIDCCURRENCE 4 1 000
ONNTM
DAMAGES(EIN--) 100
CWM4MADE Al OCCUR X
PflEMISEs _ 5 _
X HoStt Lai i
MED EAR U15 n.e pernnl $ 5
PERSONAL& ADV INJURY 5 Y00_000(
GEN'LAGGREGATELIMITAPR�IEIBPER:
GENERALAGGREGATE g 2000,00_
X POLICY I_f LOC
PRODUCTS-CCMP/OPAGG 3 1,000 OO
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DESCRI WION OF CGERATCIS MY
-FOLIC
Inland Marine
FLM4781376-00
'07232026
0723/2027
See Attached
ecRl r NOF OPERA 8 J LOaTass I VeRaMes
CovemOe location: United States 6 Canada
Covered Events As Declared to and Accepted
by Garner
Ceniticate Holder is named Be an Additional Insured as their interests may appear.
All coverages expire at 12:01 a.m. Standard Time.
- The hire event pass ran be imited. Please review Me Scheduled Evorts form attarcheil
to this thelificate
CERTIFICATE KOLUEK
City of Miami Beach $NOULO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
1700 Convention Center Drive THE EtPI 710111 DATE THEREOF, NOTICE WILL BE DELIVERED IN
Miami Beach, FL 33139 ACCORDANCE WRHTHE POLICY PROVISIONS.
United States Of America
AUTHORIEEDRO SENTATM
Phone No. Fax No.
01988-2015 ACORD CORPORATION. All dghta reserved.
ACORD 25 (20IW03) The ACORD name and logo are nightmares marks of ACORD
The Donate, of inWrance Bee, not aRxmetivey or nepeeively ameM, extend, or after the mve(ege eMortletl Ey IM ah urence inl'Icy.
Docusgn Envelope ID: DD1
psis Nussann
ADDITIONAL COVERAGE DETAILS
06/2421026
wwRED Miami Takeover LLC
The haltering is attached to and
made part of ceNficate number 1262384.
Polcy Details
coverape
Limit
Deductible
Inland Marine
Company:
Zurich Amencen Insurance Company
Policy Number:
FL104781376410
'Period:
07/23/20M - 0723/2027: W5 Day(s)
Equipment, props, sets, wardrobe Dented)
Excluded
Equipment, Props, Sets. Wardrobe (owned)
Excluded
Rented Furs, Jewelry, An & Ankques Coverage
Excluded
Extra Expanse
Excluded
Third Party Poopemy Damage
1,000,000
2,500
Office Contents
Excluded
Business IncomirExtra Expense
Excluded!
HiredlNon-Owned Physical Damage -Aggregate
Excluded
Hired/Non-Owned Physical Damage -Per Vehicle
Excluded
Rental Cost Reimbursement
Excluded
EDP
EDP (Eleotmnk Data Processing Equipment)
Excluded
Limited Computer Virus Coverage
Excluded!
Accounts Receivable
Excluded
Valuable Papers and Records
Excluded
Money & Securities
Excluded
Waiver of Subrogation
Excluded
Coverage Edension Endorsement
Coverage Edenton Endorsement
Excluded
WodEv4de Coverage
Excluded!
Terrorism
Induced
General Liability
Company:
Zurich Amencan Insurance Company
Pal"Number:
FLM478137MO
'Period:
07MM026 - 072312027: 385 Day(s)
General Aggregets
2,1]00,0D0
Products / Completed Operations
1.000,000
Personal / Advertueng Injury
I'M'000
Each Occurrence
1,DOO."
Fire Legal
100,OD0
Medical Payments
5,D00
Blanket Additional Insureds father Dian city/special cans&
Included
We1Ve5)
City I Other Special Certificates;
Excluded
Waiver. of Subogaton
Excluded
Employee Benefits Liability - Policy Aggregate
Excluded
Employee Benefits Liability - Each Claim
Excluded
Host Lquor
Included
Liquor Liability -Aggregate
Excluded
Liquor Liability -Each Common Cause Limit
Excluded
APMCERT-0ETAILS 1009
CMiflcete Number 12UN4
Dxusgn Envelope ID: DDIWMF-EDF3-B763-&3ESBTDFQENCA3
POBty Dabga Covots"
l k
Abuse & Molestatbn-Aggregate
Excluded
Abuse & Molestation -Each Claim
Exduded
Abusive Ad Alleged PaNdpant Supplemental Covemge-
Exduded
Aggregate
Abusive Ad Alleged Parhapant Supplemental Coverage-
Excluded
Occur once
Tenonam
IndWed
All coverages expim at 12:01 a.m. Standard Tema
IAPM-CERT-DETALS 1009 CeNflcam Number 1262364
D=sign Envelope ID: DD1D7C3F-EDFM7B3-83E5-B7DF42E68CA8
Scheduled Events
Certificate Number: 1262364
Event rypa Venus Data. Attendees
M & Culture Miami Beach Bandshell 07123120M- 0712512026 at 12:01 am 1200 SPactator.
CoverRnbute Bands 7275 C Ifins Avenue
Mumi Beach, FL 33161
PBANEVSCHge510e)
Fags 1 of 1
Dwusign Envelope ID'. DD107C3F-EDF3-87B3-83ESB7DF42E68CA8
RESOLUTION NO. 2025-33613
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE SPECIAL
EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2026 FOR TEN (10)
SPECIAL EVENT ORGANIZERS IN THE TOTAL AMOUNT OF $399,912 TO
PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH -BASED SPECIAL
EVENTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK
TO EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE
APPROVED FUNDS.
WHEREAS, the Miami Beach Special Event Sponsorship Program (the 'Program') was
created in June 2021 to assist the City in the review of event sponsorship and fee waiver requests;
and
WHEREAS, the Program process is formalized and allows the Administration to properly
analyze and budget special event sponsorship requests; and
WHEREAS, the City s current sponsorship process is codified within Section 12-7 of the City
Code, which provides that "in considering approval of a Sponsorship for an event, the City
Commission may consider:
i. whether the Event Organizer has exercised good -faith, diligent efforts to apply for grant
funding that may be available from the City's Visitor and Convention Authority VCA')
or Cultural Arts Council ("CAC");
ii. the Event Organizer's history and performance in delivering quality Events;
iii. any benefits being directly provided to the general public with respect to the Event,
such as free or discounted tickets to persons residing in the City of Miami Beach;
iv. seniors, veterans, or member of disadvantaged groups; whether the event is accessible
to the general public (either as a ticketed event or otherwise);
v. the demonstrable economic impacts associated with the Event;
vi. the demonstrable media commitments secured by the Event organizer for the Event;
or
vii. the efforts undertaken by the Event organizer to mitigate any quality of life impacts
associated with the Event, including noise, littering, traffic or parking impacts
associated with an Event; and
WHEREAS, sponsorship requests are generally to be reviewed well in advance of the date of
each event, either as part of the City Commission' s annual budget process, or through applications
to the VCA or CAC; and
WHEREAS, any sponsorships request that falls outside of the standard review process is
subject to the Finance and Economic Resiliency Committee (FERC) advisory review, as well as
approval by 5/7 of the vote by the City Commission; and
WHEREAS, the Program addresses these elements and provides a platform for Event
Organizers to apply for City sponsorship in advance, and allows the Administration time to do a proper
due diligence and budget planning for the fiscal year; and
WHEREAS, since its inception, the Administration has witnessed an increased interest in the
Program, both from producers of large-scale events and community event organizers; and
Docusign Envelops ID: DO1DXY.EDF3 37B3 83E&B7131`42E68CM
WHEREAS, at the July 26, 2023, City Commission meeting, the Mayor and City
Commissioners voted to approve the revisions to the Special Event Guidelines via Resolution No.
2023-32701, with the approved revisions including the bifurcation of the Special Event Sponsorship
Program, to allow the Program to be independent from the guidelines; and
WHEREAS, at the September 12, 2023 City Commission meeting, the Mayor and City
Commission adopted Resolution No. 2023- 32745 to amend and restate the City's Special Event
Sponsorship Program requirements by (1) creating two distinct event sponsorship categories,
including minimum requirements and evaluation criteria, for "Major Special Events" and "Community
Engagement Events', and an evaluation process to review and score sponsorship requests based
upon weighted criteria, and (2) establishing maximum sponsorship funding amounts per event; and
WHEREAS, accordingly, in its fourth year, the Program applications opened on January 1,
2025, and closed February 28, 2025; and
WHEREAS, for the category of Major Special Event, thirteen (13) event organizers opened
the application, and nine (9) event organizers completed the application, while for the category of
Community Engagement Event, ten (10) event organizers opened the application, and six (6) event
organizers completed the application and qualified for review; and
WHEREAS, the fifteen (15) applicants who met all requirements, including deadlines, were
reviewed, and scored by a panel consisting of City staff, and members of the Greater Miami
Convention and Visitors Bureau and the Miami Beach Visitor and Convention Authority; and
WHEREAS, application review included an extensive review process that reviewed non-profit
status, length of event, history of event, hotel room block (when applicable), whether attendees are
regional, national and/or international, resident/community, benefit, marketing, and public relations
exposure, utilization of local venues, tax documentation, and more; and
WHEREAS, applicants were required to have a mandatory dollar for dollar ($1 to $1) match
and demonstrate this match through cash, other matching sponsorships, and/or in -kind contributions,
and according to the Special Events Sponsorship Program, an application must score at least 65%
on the Sponsorship Score Card for the Administration to recommend that the sponsorship be
awarded; and
WHEREAS, only ten (10) met the threshold, and based on these guidelines, the
Administration made the following funding recommendations:
• Miami Fashion Week in an amount of $72,750;
• Miami Beach Holiday Festival in an amount of $88,250;
• Queen 8 King of the Court Miami Beach in an amount of $77,750;
• Miami Takeover in an amount of $45,667;
• GroundUp Music Festival in an amount of $44.125;
• Simchas Baia Hashoeiva (SBH) in an amount of $18,040;
• Bike 4 Friendship in an amount of $13.440;
• Orchids and Arts Festival in an amount of $3,740;
• The Juneteenth Experience in an amount of $18,400;
• Miami Beach Salsa Festival in an amount of $17,750; and
WHEREAS, the Administration recommends the approval of the Miami Beach Special Event
Sponsorship recommendation for Fiscal Year 2026, in an amount not to exceed $399,912 for the ten
(10) aforementioned events.
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NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby approve and authorize the Special Event Sponsorship funding for the Fiscal Year 2026 for ten
(10) Special Event Organizers in the total amount of $399.912 to provide financial assistance to Miami
Beach -based special events; and further authorize the City Manager and City Clerk to execute the
sponsorship agreements related to the approved funds.
PASSED and ADOPTED this a3 day of Aer, .2025.
ATTEST:
APR 2 9 2025 Stiliven Heiner, Maya
Rafael E. Granado, City Clerk
Ac'o
� APPROVED AS TO
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Resolutions - C7 Y
MIAMI BEACH
COMMISSION MEMORANDUM
TO. Honorable Mayor and Members of the City Commission
FROM Eric Carpenter, City Manager
DATE Apn123.2025
TITLE. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS OF THE
TOURISM AND CULTURE DEPARTMENT, AND APPROVING THE SPECIAL
EVENT SPONSORSHIP FUNDING FOR THE FISCAL YEAR 2026 FOR TEN (10)
SPECIAL EVENT ORGANIZERS IN THE TOTAL AMOUNT OF $399,912 TO
PROVIDE FINANCIAL ASSISTANCE TO MIAMI BEACH -BASED SPECIAL
EVENTS, AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK
TO EXECUTE THE SPONSORSHIP AGREEMENTS RELATED TO THE
APPROVED FUNDS.
The Administration recommends the approval of the Miami Beach Special Event
Sponsorship recommendations for fiscal year 2025/2026 for ten (10) special event
organizers in the total amount of $399,912.
The Miami Beach Special Event Sponsorship Program (the'PrograW) was created on June
23, 2021, via Resolution No.2021-31742 to assist the City in the review of event
sponsorship and fee waiver requests The Program process is formalized and allows the
Administration to properly analyze and budget special event sponsorship requests
The Program is available for events held in Miami Beach The purpose is to provide financial
assistance and in -kind Support to high -quality local festivals. special events, community
events, or programming that promote community engagement and elevates Miami Beach as
a world -class tourist destination.
The City of Miami Beach considers special events that.
• provide unique and engaging experiences that increase resident quality of life:
• increase tourism by hotel rooms block contmcl(s) and targeted tourist attendance:
• promote Miami Beach as a national and international tourist destination:
accessible to the general public: and
strengthens Miami Beach by enhancing the City's Cultural Events
The City's current sponsorship process is within the City Code
Section 12-6 of the City Code defines a sponsorship as any contract, grant. or other
commitment by the City to fund an eventeither through.
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• A cash or in -kind contribution, in any amount; or
• A reimbursement for City special event -related costs (police, fire, sanitation); or
• A waiver of special event permit fees (including user fees, admin fees, and square
footage fees), in excess of E25,000
Section 12.7(c) of the City Code provides that 'in considering approval of a Sponsorship for
an event, the City Commission may consider:
• whether the event organizer has exercised good -faith, diligent efforts to apply
for grant funding that may be available from the City's Visitor and Convention
Authority (•VCA•) or Cultural Arts Council ('CAC');
• the Event organizers history and performance in delivering quality Events;
• any benefits being directly provided to the general public widt respect to the
Event, such as free or discounted tickets to persons residing in the City of
Miami Beach, seniors, veterans, or members of disadvantaged groups;
• whether the event is accessible to the general public (either as a ticketed
event or otherwise); the demonstrable economic impacts associated with the
Event;
• the demonstrable media commitments secured by the Event organizer for the
Event; or the efforts undertaken by the Event organizer to mitigate any quality -
of -life impacts associated with the Event, including noise, littenng, traffic, or
parking impacts associated with an Event.
In Section 12-7 of the City Code, sponsorship requests are generally to be reviewed well in
advance of the date of each event, either as part of the City Commission's annual budget
process, or through applications to the VCA or CAC. Any sponsorship request that falls
outside of the standard review process is subject to Finance and Economic Resiliency
Committee ('FERC') advisory review, as well as a heightened 517ths approval requirement by
the City Commission
The Special Event Sponsorship Process addresses these elements and provides a platform
for event organizers to apply for city sponsorship in advance and allows the Administration
time to do proper due diligence and budget planning for the fiscal year, while also allowing for
opportunities to curate a fiscal year of engaging, unique, entertaining, educational, and fun
community events to benefit Miami Beach residents, businesses, visitors and culture.
ANALYSIS
Since its inception, the Administration has witnessed an increased interest in the Program,
both from producers of large-scale events and community event organizers. To date, the
Tourism and Culture Department (TCD) has managed four cycles of the Program At the July 26,
2023, City Commission meeting the Mayor and City Commissioners voted to approve the
revisions to the Special Event Guidelines va Resolubon No. 2023-32701. The approved revisions
included the bifurcation of the Special Event Sponsorship Program, to allow the Program to be
independent from the guidelines
At the September 12, 2023 City Commission meeting, the Mayor and City Commission
voted via Resolution No. 2023-32745 to amend and restate the City's Special Event
Sponsorship Program requirements by (1) creating two distinct event sponsorship
categories, including minimum requirements and evaluation criteria, for 'Major Special
Events' and "Community Engagement events,' and an evaluation process to review
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and score sponsorship requests based upon weighted criteria, and (2) establishing
maximum sponsorship funding amounts per event.
The Program reviews non-profit status, length of event, history of event, hotel room block, number
of attendees, residenVoommunity, benefit, marketing, and public relations exposure, and more.
Applicants are required to have a mandatory dollar for dollar ($1 to $1) match and demonstrate
this match through cash, other matching sponsorships, and/or in -kind contributions.
Accordingly, in its fourth year, the program applications opened on January 1, 2025, and
closed February 28, 2025. The program is hosted at:
MBEventSponsomhip.gosmart.org. For each cycle, applicants who meet the requirements
are scored by a review panel and subsequently approved by the Mayor and City Commission.
For the category of Major Special Event, thirteen (13) event organizers opened the
application, nine (9) event organizers completed the application. For dte category of
Community Engagement Event ten (10) event organizers opened the application, and six (6)
event organizers completed the application and qualified for review. During the months of
February and March the fifteen (15) applicants who met all requirements, including
deadlines, were reviewed, and scored by a panel consisting of City staff, and members
of the Greater Miami Convention and Visitors Bureau and the Miami Beach Visitor and
Convention Authority. Incomplete applications were disqualified, and applicants were
invited to apply during the next session, which launches on January 1, 2026, and will
close on February 28, 2026.
Application review included an extensive review process that reviewed non-profit status,
length of event, history of event, hotel room block (when applicable), whether attendees
are regional, national and/or international, resident/community benefit, marketing, and
public relations exposure, utilization of local venues, tax documentation, and more.
Applicants were required to have a mandatory dollar for dollar ($t to $1) match and
demonstrate this match through cash, other matching sponsorships, andlor in -kind
contributions.
According to the Special Events Sponsorship Program, an application must score at
least 65% on the Sponsorship Score Card for the administration to recommend that the
sponsorship be awarded. Only ten (10) met the threshold. Based on these guidelines,
the administration is making the following funding recommendations:
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Event Descriptions provided in applications are listed below by category.
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muntty Ennsoement Cateoo
Hued Songs - Hued Songs presents the 6th annual production of the multidisciplinary,
inclusive performance of The Juneteenth Experience, bringing Black joy and artistry to citizens
across Miami -Dade County. The June 16 & 19. 2026 performances of the Juneteenth
Experience at Miami Beach's iconic Colony Theatre culminate a month -long celebration of
community activations and performances across Miami -Dade County, starting on May 20 with a
multidisciplinary performance at Green Space Miami.
Bais Men ichem - SBH (Simchas Bais Hashoeiva), a joyous Jewish holiday celebration, is an
annual event that has become a beloved tradition in Miami Beach. Rooted in cultural
significance. Simchas Bais Hashceiva began in ancient times and was celebrated in the temple
in Jerusalem. This event is a time for community members to come together in unity and
celebration, embodying the spirit of shared joy and cultural vibrancy. Now in its 6th year, SBH of
Miami Beach transforms 40th St between Royal Palm and Prairie into a lively cultural hub. The
local point of the celebration is a dynamic main stage featuring energetic Ave music acts that
captivate and engage attendees. The event offers a unique and immersive experience with
seating arrangements, spaces for mingling, and danang spread throughout the blocked -off
section of 40th St.
Miami Beach Salsa Festival - Miami Beach Salsa Fast has been the official Hispanic Heritage
celebration of the City of Miami Beach. This year the event is planned for the date of September
27th, 2025. The event will have live salsa orchestras, live children's dance showcases, singers,
authentic dances from different Latin countries, Latin food, and much more. Miami Beach Salsa
Feat will also feature free salsa dance classes for the public and salsa DJ's. Guaranteed seating
will be offered for Seniors and children. Also, the event hopes to bring a big -name artist to make
the event even more successful with the help of these funds from the City of Miami Beach.
Miami Beach Orchids and Arts Festival - The Orchids S Arts Festival, scheduled for May 3-4.
2026, promises a weekend dedicated to celebrating orchids. Hosted by the Miami Beach Orchid
Society the festival will feature orchid and art exhibits, musical pertormances, dance
showcases, educational sessions, and a vibrant vendors market Emphasizing our Florida
native orchid species, the festival aims to raise awareness about the importance of preserving
our delicate ecosystems. The festival lakes place at the Miami Beach Botanical Garden, 2000
Convention Center Drive, Miami Beach, FL 33140. Festival hours are 10 am-0 pm daily.
Bike 4 Friendship - Bike 4 Friendship is an annual cycling event that promotes inclusivity,
community engagement, and economic prosperity in Miami Beach. Benefiting Friendship Circle
of Miami Beach and North Dade, the event raises critical funds for programs supporting children,
teens, and young adults with disabilities- A minimum of 120 cyclists will pamcipate, joined by at
least 240 supporters, including family members, volunteers. and community members. The ride
follows a scenic route along the Miami Beach Boardwalk, showcasing the city's waterfront
beauty. Following the ride, participants and supporters will gather fora post -rode Family Fun Day,
featuring a BBO and carnival. The event fosters awareness, strengthens community bonds, and
encourages active lifestyles. By bringing together kxal and visiting cyclists, Bike 4 Friendship
contributes to Miami Beach's vibrant, inclusive, and philanthropic spirit while providing a lasting
benefit to individuals with disabilities and their families.
Major Suecial Event
Miami Music Festival - Miami Beach Holiday Festival of Lights will turn an entire block on
Ocean Drive into Interactive displays with vibrant projections accompanied by live musical
performances and a festive holiday village. The festival uses stateof-th"d projection mapping,
a technological innovation that overlaps video onto all surfaces, fuming ordinary buildings into
interactive displays. Holiday-themed graphics will be projected across 5 consecutive buildings
highlighting the unique Art Deco architecture to create a delightful light and music experience.
MMF will present three performances each day, featuring MMF's talented singers and orchestra
939
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alongside beloved holiday characters, including Santa Claus, The Gdnch, and Elsa. The visual
elements projected onto the building will be holiday-themed and customized to the rhythm of
each song, allowing the performers to interact with the graphics behind them.
Sportwonc International - Queen 6 King of the Court is a spectacular beach volleyball concept
where each round five teams compete in a timed elimination race. One match consists of three
rounds of 15 minutes. In between rallies there is a maximum of 8 seconds. After each round, the
team with the least number of points is eliminated. If there is more than one team with the
lowest number of points, the team with longest stay advances to the next round. If the longest
stay is also equal, the team that reached that longest stay first continues to the next round. The
Queen 8 King of the Court Beach Volleyball Event stands as a pinnacle of athletic excellence,
br ing together the world's foremost beach volleyball players, including esteemed World and
Olympic champions.
The Fashion Shows LCC dba "Miami Fashion Week" - The grand finale of Miami Fashion
Week 2025—a spectacular event that embodies style, creativity, and cultural celebration. Our
vision features an extraordinary fashion show, headlined by a celebrated designer, which will
serve as the highlight of this prestigious week-long celebration. After the stunning runway
showcase, attendees will be treated to an exhilarating concert by a renowned international
artist, enhancing the evening's atmosphere and ensuring an unforgettable experience for
everyone involved. This dosing event not only aims to spotlight the pinnacle of fashion but also
seeks to engage the community and nurture an appreciation for the arts within Miami Beach.
We believe this enchanting evening will leave a memorable mark on attendees and participants
alike, contributing significantly to the cultural richness and economic vitality of our cherished
city.
Miami Takeover LLC - In its 17th year, the Miami Takeover Weekend has become a signature
yearly travel event for the mature traveler (30-52). Next year the weekend event is scheduled to
take place July 24th through July 271h, 2026 and its purpose is to bring together like minded
mature travelers and provide them with a stress free travel getaway in Miami Beach, one of the
world's ideal vacation destinations, centered around entertainment, peer networking, community
service and the opportunity to expose travelers to Washington, DC culture through the power of
live music performances and personal interaction. The weekend festivities kick-off with an
aftemoon networking meet and greet for weekend travelers. Three additional social and
community service events are planned during the remainder of the weekend highlighted by a
cultural exchange music and arts festival that features live performances of Go -Go which is the
adopted official music of the city of Washington, DC.
GroundUp Music Festival - The New York Times named the Gfoundi Music Festival Miami
Beach as one of the "Top 10 Definitive Moments of the Decade' in music. The 10th annual
Grounci Music Festival Miami Beach will take place on March 13-15, 2026, at the Miami
Beach Bandshell. Each year at the festival, five -time Grammy -winners Snarky Puppy. acclaimed
by Rolling Stone Magazine as -one of the most versatile bands on the plane(- offer daily
masterclasses with other festival artists and play daily sets including a -Family Dinner' set each
night. The Family Dinner sessions featuring Snarky Puppy playing with a diverse array of music
icons as guests with the band, and there will also be full music sets by other renowned artists
TBA from all over the world, as well as Snarky Puppy sets and daily workshops, masterclasses,
and other interactive opportunities for the audience and artists to meaningfully engage with each
other (with hundreds of Ines and heavily discounted tickets to local students and seniors).
FISCAL IMPACT STATEMENT
The amount awarded for spatial event sponsorship program for FY 2025/2026 is $399,912. The
Special Event Sponsorship program recurring budget of 5400,000 was adopted in the FY 2025
budget process#160-0380-000349-25-406-548-00-00-00-
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Does this Ordinance reauire a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (EWE) "a published on:
See BIE at: https:Ifw miamibeachfl.aov/city-hallicitvclerk/meetin"otices/
CONCLUSION
The Administration recommends the approval of the Miami Beach Special Event Sponsorship
recommendations for fiscal year 202512026 for ten (10) special event organizers in the total
amount of $399,912, The Special Event Sponsorship program recurring budget of 5400,000 was
adopted in the FY 2025 budget process.
The Program recommended funds will provide financial assistance and in -kind support to ten
(10) dynamic, impactul events. Together with annual contractual events (such as South Beach
Wine & Food, Miami Beach Pride, and the Hyundai Air & Sea Show), these special event
sponsorships will support quality and well -financed events. In addition, the events will assist in
promoting tourism and economic and cultural development efforts that should positively impact
Miami Beach.
Applicable Area
Citywide
Is this a "Residents Riaht to Know" item,
pursuant to City Code Section 2-17?
No
Is this item related to a G.O. Bond
Pro act?
No
Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2481
includes a principal engaged in lobbvina? No
If sa specify the name of lobbyist(s) and principal(s):
Department
Tourism and Culture
Sponsorfs)
Co-sponsorts)
Condensed Title
Accept Rec/Approve FY 2026 Special Event Sponsorship Funding, MB-Based Events TC
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GrourtltllP- Music Festival Miami Ba ich—
LQlforSpecia{EventSRcna mW-F Mln[
We respectfully request Special Event Sponsorship Funding in the amount of $50.000.
Who are "We"?
1 am Paul Lehr, 3" generation Miami Beach resident and native, musician since the age of
six, former CEO of the National Foundation for Advancement in the ArtsNoungArts, and co-
founder and CEO of the S0lc3 GroundUP Music Foundation which has produced the
annual GroundUP Music Festival at the Miami Beach Bandshell since 2017. My co-founder
and Artistic Director is Michael League, who is the bandleader of the 5 Time Grammy Award
Winning music collective Snarky, Puppy, acclaimed by Rolling Stone Magazim as"one of
the most versatile bends on the planet," and has been featured on the covers of jazz
Times and The New York Times Sunday Arts Section and has a chapter dedicated to him by
the Random House release "the New Face of Jazz!
GroundUP brings Artists from all over the world, and a worldwide (and local) audience, to
Miami Beach/NORh Beach:
With diversity at its heart, GroundUP began presenting its annual GroundUP Music Festival
in Miami Beach in February, 2017. Since 2017, approximately 70%of the 20,000- festival
attendees have travelled to Miami Beach/North Beach for GroundUP from outside the state
of Florida, from all other 49 US States and 55+countries. The Rhythm Foundation founders
have repeatedly credited GroundUP with being the most important cultural tourism event
in North Beach and at the Bandshell, and the impact of this cultural tourism has played a
major rate in the re -vitalization of the Miami Beach Bandshell, a cultural focal point of the
neighborhood.
GroundUP has also supported thousands of music students and pre -professionals from ell
across South Florida includingfrom partner schoots/programs: Miami Beach High and
other Miami -Dade County public schools. young Musicians Unite. Live Modern School of
Music, Guitars Over Guns, Miami Music Project, New Worid School of the Arts, University of
Miami Frost School of Music, etc.
GmundUP's inclusion of world artists from more then 40 countries to date, and the diverse
audience from all over the world mixed with the residents of Miami Beach and other South
Floridians, fosters a dialogue encouraging mutual respect for the diverse values and
musical traditions of all people and broadens our understanding of ourselves in the context
of our larger society.
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Reputation for Excellence, Major Media Coverage:
GroundUP Music Festival Miami Beach has developed the reputation as one of the best
and most unique music festivals in the country, and its reputation for excellence has
garnered significant media attention attesting to its significant worldwide, national, and
local draw. Indeed, as part of its decade -in -review on the most important and impactful
events In the Ans, The New York Trmaa named GroundUP as one of the "Top 10 DeBnfthm
Moments of the Decade" In music. GroundUP was the only South Florida event to receive
recognition on any of The New York Times "best -of decade -in -review lists." Additionally,
NPR's nationally syndicated show Jan Night in America with Christian McBride (WGBO/
Lincoln Center) aired a special segment dedicated to GroundUP, Sirius)(M's stations
regularly feature GroundUP's annual festival music sets, and each year, NPR's Global
Village show, which is syndicated on more than 480 NPR stations around the country, airs
sets throughout the year from prior Miami Beach GroundUP Music Festivals, with
attribution to both GroundUP and Miami Beach in every segment.
GroundUP also regularly receives significant local media attention, and has been
repeatedly named by the Miami New Tines as"one of the 10 best music events," and
prominently featured each year in The Miami Herald. In the most recent Muck Rack
Report from 2024, GroundUP Miami Beach generated in excess of 500 Million media
impressions, all focused on GroundUP and its'spectacular Miami Beach location and
further establishing Miami Beach as a center of culture( excellence and diversity.
Just Some of Our Artists (spanning multiple mum genres. from Jan to Rockto Hip -Hop. to
Rap. to Blues. to Classical, to Fusion, to World, and so much morel:
Rather than artist selection being driven by social media numbers or statistics on number
of tickets sold or name recognition/draw or fitting within a particular genre. artists are
curated by Artistic Director Michael League based only on their musical diversity and
universal excellence in their craft. As described by The Miami Herald cover article,
GroundUP regularly features "a wildly eclectic range of Ste0ar and hard to define
srtista."In addition to the annual hosting and attendance of 5 time Grammy Award
Winning Artist Snarky Puppy, previous artists include: guitar legends John Scofield and Bill
Frisell and Eric Gales, Rock legends Living Colour (2x Grammy Winners and frequent tour
openers for the Rolling Stones), Jeff Tweedy (Wilco), Nei Palm (Hiatus Kaiyots), Madison
Cunningham, Jacob Collier, Louis Cato (Musical Director of Late Show with Stephen
Colbert), Kimbra, Michael McDonald, Chris Potter, Esperame Spalding, Tank g the Barges,
Lila Downs, Christian Scott aTunde Adjuah, Brian Blade, Cecile McLonn Solvent, Lalah
Hathaway. Chris Thile (NPR's Live From Here), The Wood Brothers, Bela Fleck, Robert
Glasper, Emily Estefan, Beim, Eliades Ochos Iguana Vista Social Club), and many more.
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Said the late two-time Rock g Roll Hall of Fame legend and GroundUP artist David Crosby,
-you-it meet and interact with anlsts and fans from all war the world. I don't think you'll get
a better shot at hearing real music than at this festival. It will knock your socks of!*
Unique International Appeal, Setting & Guiding Principles:
The Festival was founded on the principle of curating an enriching experience for the
artists, residents, students, and audience. GroundUP shatters the barriers between artists
and audience/students. In a typical festival, artists remain in their trailer until showurne
and then depart after their show, practically inaccessible to the students and attendees. At
GroundUP, artists remain for the entire festival and hang-out with the audience to
experience the other performing artists and to participate in intimate masterclasses and
other uniquely personal interactions with the audience. Moreover, many artists arrive
before the festival and offer mentorship experiences at partnervenues for underserved
students/aspiring musicians and others with traditionally limited exposure to the arts.
GroundUP provides hundreds of free and heavily discounted tickets to Miami Beach
Seniors and students as well to students and others throughout Miami -Dade County.
GroundUP's Major Economic g Cultural Annual Impact (since 2017).
According to the latest GMVCB Report from GroundUP Music Festival Miami Beach 2024,
GroundUP's annual economic and cultural impact on Miami Beach/North Beach Includes:
• $4 Million- local economic impact
s 4,200- hoist roam nights
a 1,070- Supported Local Jobs
500 Million - Media Impressions including major national coverage bringingattention to
the North Beach neighborhood and Miami Beach as a center of cultural and artistic
exce0ence
• Tourists from all 50 US States and from 55 countries from around the world
s Renowned Programming by artists available at steeply discounted prices for the total
residents for which people travel from sit over the world, literally, to experience.
With Appreciation:
As CEO and co-founder of G,oundUP Music Foundation and GroundUP Music Festival
Miami Beach, and as a native and resident of Miami Beach, Miami Beach is in my view the
ideal location for these programs and attractinga local, national, and international
audience, and it is my hope and intention to keep GroundUP Festival in Miami Beach as a
major annual cultural event and drawfor the City that is so rich with and npe for cultural
excellence. I appreciate all you do for our City and our arts and culture, and I give you my
sincere thanks for ell of your past and continued support.
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The Juneleenth Experience 2026
Letter of Intent
To the City of Mum, Beach Commeskm
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February 28. 2025
Letter of Intent
Miami Beach Holiday Festival of Lights
On behalf of the Miami Beach Classical Music Festival (MMF(, I am thrilled to submit our letter of intent
far the Miami Beach Holiday Festival of Lights to be considered for funding through the City of Miami
Beach Special Events Sponsorship program. The Miami beach Holiday Festival of Lights is an ambitious
and innovative family -friendly event that aims to transform an entire city block on Ocean Drive into a
magical holiday experience of interactive projection displays, live musical performances, and a holiday
village.
From December 10.14, 2025. M M F will present three performances each dry, featuring MMF's talented
vocal and imtrumentai performers alongside berived holiday characters, Including Santa Claus, The
Grinch, and Elsa. The live muscat performances span a diverse range of genres and honor worldwide
holiday traditions, allowing attendees to revel in the joyous sounds of the season. MMF's Projections will
create an audiovisual narrative where cues from we singers trigger the holiday-themed video projections
an the buildings behind them.
The Miami Beach Holiday Festival of Lights uses ssateaf-the-art projection mapping, a technological
innovation that overlaps video onto all surfaces, turning ordinary objects - such as buildings - into
interactive displays. Every surface becomes a cai with graphic projections that play off the unique
architectural features of 5 consecutive buildings to create a delightful light and music experience. Similar
to the Lyon Festival of Lights, a moveable image such as Santa Claus and their reindeer can fly from one
building to the next.
Melva Emits:
o Miami Beach Holiday Fesi of Lights Highlight Video:
https://cameocorn19030j2430'share=ca0v
a 5anta's Entrance:
Mips i/vinngo cum/9169868767share=copy
a ImMgram Recap Reel:
Mips:i/www. i mlderam. com/reel
o Deco Onve News Segment:
ht[ yrrit. com/9169866207share=copy
o Miami Beach Holiday Festival of Lights webpage:
hugs-.i lwww miamimusicfestwal com/holidavfenivalofLrlhts
Previous Experience
Since its 2013 inception, the Miami Beach Classical Music Festival (MMF( has been proud to establish
Miami as a premier destination for elite young classical musicians; to train and perform at a fraction of the
cost of professional companies while maintaining professional -level performances.
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Death OeYol aMelt Halanl
1440 toxin prove
Mlaml leach, FL 33139
In twelve years, MMF has established itself as one of the fastest growing and most important classical
music festivals in the country, presenting 30s public events each year, including fully staged operas,
symphonic concerts, chamber music recitals, and masterclasses where our highly talented students are
front and center,
In June 2022. MMF presented the wodtl's fiat fully immersive opera production in a theater setting using
state -cif -the -art projection mapping technology, immersing the audience within the scenes of the opera.
This production of Das Itheingold marked the first time projection mapping was used for live opera, a
signficant achievement for the industry. MMF has delved into the technology's possibilities, creating
audiovisual concerts in different venues which have garnered immense praise and have sparked a strong
desire for more projection activation in the community.
In May 2023, MMF secured the G.O. Bond for the purchase of cutting edge projection mapping
equipment. The acquisition of top -of the -line projection mapping equipment allowed MMF to create awe-
inspiring and Immeriwe events at a fraction of the usual expense. Traditionally, the costs associated with
renting such advanced equipment limit the accessibility of these extraordinary experiences. However,
with the support of the GO bond, MMF was able to bring these extravagant events to the City of Miami
Beach at a much more affordable price.
During MMF'f 2023 and 2024 Seasons in July, MMF presented an inspiring trifecta of immersive
performances each year: two full operas and one symphony. The response from attendees was
overwhelming, leading to sold -out venues and a palpable buzz that extended far beyond the confines of
the performance spaces. Social media platforms were ablaze with excitement as attendees shared their
exhilarating experiences, spreading the word like wildfire.
In February 2023, MMF presented its first outdoor projection mapping concert at The Betsy Hotel, where
MMF designed Valentine-themed graphics to accentuate the building's architectural features, turning a
static structure into a dynamic camas for visual art and storytelling. The projections were combined with
live MMF singers helping the building come alive wfth images that shift and change in time with the music.
After the immense success of this event, MMF presented the first Miami Beach Holiday Festival of tights
in December 2023. The performances took place throughout three weekends in three different locations:
Lincoln goad's Euclid Oval, The Gabriel South Beach Hotel, and The Betty Hotel (and 4 adjacent buildings).
Each event drew over 3,000 attendees and solidified MMF's reputation as a driving force in redefining the
boundaries of live performance, leaving audiences eagerly anticipating the nest groundbreaking
endeavor. In December 2024, the festival returned with even more excitement, adding a charming holiday
village complete with vendors, a 20-foot Christmas tree, and a lbfocit Menorah, further enhanctng the
festive atmosphere and drawing an even larger crowd to celebrate the season in Miami Beach.
Social and Community Irnpacl
The Miami Beach Holiday Festival of Lights serves as a dynamic catalyst in enhancing Miami Beach's
reputation as a premier tourist destination. By blending live, family-friendty musical performances with
captivating visuals in an iconic outdoor setting the festival creates an unforgemble cultural experience.
By offering a groundbreaking fusion of technology, and artistry, the festival elevates Miami Beach's image
as a sophisticated artistic destination. The innovative projection mapping technology showcases the city's
commitment to embracing cutting -edge experiences, resonating with modern travelers seeking both
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cultural enrichment and technological marvels. AS one of the few cities worldwide to employ this
technology on a grand scale, Miami Beach will emerge as an mimvator in blending visual arts which
entertainment. This distinct appeal will draw tourists seeking exclusive experiences that only a handful of
destinations can provide.
The festival's open and family -friendly nature will draw in visitors from nearby cities and States,
encou raging repeat attendance each year. Not to mention, the bee, outdoor nature of the festival reduces
barriers for access and allows attendees of all ages and backgrounds to experience the cutting edge
technology. The festival's unique audiovisual appeal will catch the attention of any onlookers an Ocean
Drive, drawing large crowds and garnering attention through media coverage, soul media posts, and
word-of-mouth. By hosting an event of this caliber, the City of Miami Beach will elevate its appeal as a
cultural epicenter, drawing visitors from around the world who are seeking unique and enriching travel
experiences.
The festival's cultural components during the Holiday season are a major draw, offering an immersive
journey into the spirit of the season. With diverse themes appealing to all ages, from traditional carols to
iconic holiday characters, attendees can expect a magical atmosphere that resonates with families and
mdlviduals alike. The prospect of experiencing such a unique and immersi ie holiday festival in a vibrant
city becomes a powerful motivation for travelers, further enhancing Miami Beach's allure.
I appreciate your time and consideration of our application. In seeking your support through the Special
Events Sponsorship Program, MMF aims to make the Miami Beach Holiday Festival of Dghts a hallmark
event that not only entertains but also contributes to the cultural vibrancy of our city. I believe that this
festival will highlight Miami Beach as a city at the forefront of technological innovation while fostering
community spi dt and enhancing the holiday experience for residents and vision alike.
Thank you for considering our organization for this opportunity.
Sincerely,
I IgBgl/\ fW(Yffvt-
Michael Rossi
Artistic Director and Founder
mross ism ahrimuucfestival com
305-903.9351
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O CH[DS&
jiRTS FES`1IVAL
Jeannette Dorfman
Chairman & Coordinator, Orchids & Arts Festival
Miami Beach Orchid Society
n,.m'nwll"On,
February 26, 2025
City of Miami Beach Spec d Event Sponsorship Program
Miami Beach City Hall
1700 Convention Center Rive
Miami Beach, FL 33139
Subject: letter of Intent for Special Event Sponsorship Funding - Orchids AT AM Festival
Dear Sponsorship Committee,
On behalf of the Orchids & Arts Festival and the Miami Beach Orchid Society (MBOSh I am
pleased to submit this Letter of Intent to apply for Special Event Sponsorship funding under the
Community Engagement Event category. The Orchids & Arts Festival is a celebration of
mature, culture, and community, providing an immersive experience that showcases orchids,
the arts, and environmental conservation while actively engaging Miami Beach residents and
visitors.
Event Overview
• Event Name: Orchids & Arts Festival
• Event Location: Miami Beach Botanical Garden
• Event Data: May 2-3, 2026
• Estimated Attendance: 1,000- attendees over the course of the festival (minimum 500
per day)
• Community Engagement: Educational workshops, cultural pmgramming, and
environmental initiatives
• Target Audience: Miami Bcach residents, families, horticulture enthusiasts, artists, and
smitalS
Organizational Background
I he Miami Beach Orchid Sociey (MBOS) was founded in 2023 W promote orchid
appreciation, conservation, and education The festival sores as MBOS's primary fundraising
VUUI, supponmg OUT educational programming and contributing W the Minimal Beach
Botanical Garden's (MBBG) orchid curation and collection expansion. Additionally, we Are:
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developing MBOK—Miami Beach Orchid Kids, an initiative to introduce children to the
beauty and science of orchids through interactive workshops and activities.
MBOS was founded by members of the Miami Beach Garden Club and the Miami Beach
Garden Conservancy, two organizations deeply rooted in Miami Beach's horticultural and
cultural history. The Garden Club, established in 1926, promotes plant cultivation, student
memorship, and city beautification, while the Consonancy, founded in 19%, manages the
Miami Beach Botanical Garden, a hub for environmental education, sustainabihty, and
artistic expression.
Alignment with Special Event Sponsorship Criteria
The Orchids & Arts Festival meets and exceeds the criteria outlined for the Communitv
Engagement Event category.
I. Economic Impact (20 points)
The festival supports Miami Beach's position as an international cultural
destination by attracting orchid lovers, artists, and environmental advocates
from across South Florida and beyond.
c Local vendors, artists, and small businesses benefit from increased exposure and
participation.
2. Event Attendance (20 points)
projected attendance: 1,000+ attendees throughout the event, surpassing the
required 200-person daily minimum.
.. Audience engagement is tracked via surveys, social media impressions, digital
marketing soalytin, and interactive programming feedback.
1. Resident, Social, and Community Impact (20 points)
c Exclusive resident benefits: Miami Beach residents receive multi -day passes
for the price of a single -day ticket.
The festival offers free educational programming for local schools and families,
fostering environmental awareness and orchid conservation.
Diversity and inclusion: The event attracts a broad demographic and
collaborates with local artists, schools, and non -profile.
4. Marketing and Communication (20 pants)
A comprehensive marketing strategy includes social media campaigns,
influencer partnerships, press releases, community outreach, and local media
coverage.
The festival is promoted through collaborations with the Miami Beach
Botanical Garden, Miami Beach Chamber of Commerce, and cultural
organizations.
5 Budgeting sad Accounting (20 points)
The festival adheres to strict fiscal oversight, ensuring a clear, achiey able
budget with proof of matching fonds at a LI ratio.
Financial sustamability is reinforced thmugh sponsorships, vendor fees, and
ticket ales.
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Funding Request
We respectfully request 55W in Special Event Sponsorship funding to support event logistics,
educational programming, marketing, and cultural engagement efforts. These funds will enhance
the festival's reach and impact while ensuring accessibility for Miami Beach residents.
The Orchids & Arts Festival represents a cultural and environmental pillar in our
community, fostering education, conservation, and artistic capression. We appreciate the
opportunity to seek funding through this esteemed program and look forward to the possibility, of
collaborating with the City of Miami Beach to further ennch our city's vibrant cultural
landscape.
Piease let us know the nisit steps in the application proem, and we welcome the opportunity in
discuss au proposal further.
Thank you for your time and consideration.
Sincerely,
Jeannette Dorfman
Chairman & Coordinator, Orchids & Arts Festival
Miami Beach Orchid Society
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ALMODOVAR MUSICA LLC
540 NW 166a Ave
Pembroke Pines, FL. 33028
melitmsalsa(a)gmsil.tom
305-321-1087
2/1925
City of Miami Beach Tourism and Culture Department
1755 Meridian Ave. Suite 500
Miami Beach, FL. 33139
To Whom It May Concern
1 hope this letter of intent finds you well. I am writing to express my production company's
strong interest in producing and hosting the upcoming Miami Beach Saba Festival on
September 27a,2025 in partnership with AVUDA of Miami Beach and the Hispanic Affairs
Committee of Miami Beach at the Miami Beach Bandshell. As an avid advocate of Latin culture
and vibrant Hispanic community of Miami Beach, 1 am excited about the opportunity to bring
this dynamic and cclebmwry event again to Miami Beach. We have reserved the date already at
the Miami Beach Bandshell.
This festival is intended to showcase for ten years in a now in Miami Beach the rich cultural
heritage of salsa music and dance, attracting both local residents and international visitors.
Miami Beach, known for its diverse culmml in0ucnccs and lively rn[atairanent scent, is the
perfect backdrop for this event, and we aim in celebrate the art form in a way that brings together
people of all ages, backgrounds, and skill levels.
Throughout the festival, we plan to offer an exciting lineup of salsa performances, free salsa
lessons for the community, and live music by renowned artists from mud the world as well as
local artists. Additionally, we hope to feature local vendors, food, and art, creating a vibrant and
inclusive atmosphere for all anendeea In enjoy. We envision this went to not only celebrate latin
music but also to highlight Miami Beach as a global hub for cultural exchange and artistic
expression.
We are honored to have collaborate for more than ten years with the City Miami Brach and the
Miami Beach Bandshell in making this event a sumess and look forward to the next ten years.
Tbank you for your consideration. 1 look forward to your response and the possibility of working
together to bring this unfurgetti le celebration of Latin Culture to Miami Beach.
Warm regards
Meliaa Almodevar CEO Almodovar Musica LLC
.,,.:.., I..,, /305-321-1087
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MIAMI
FASHION
WEEK
Lourdes Fernandez Velasco
Executive Managing Director
Miami Fashion Week /The Fashion Shows LLC
2125 Biscayne Boulevard Third Floor
Miami, FL 33137
IouMes®miamfashmnwook.corn
786-334-4510
Mama Beach Crty Commrssion
1755 Meridian Avenue, SM Floor, Suite 500
Miami Beach, FL 33139
Phone: 305-673-7577
vvww.m enikeeach8.org
Feb 27th, 2025
To whom it may concern,
I am writing to formally express our intent to seek sponsorship for Miami Fashion Week 2025, wmc, is
scheduled to take place from October 21 st to 26th This Timmer event promises in be a significant
platform for showcasing the vibrant fashion industry, enhancing Miami Beach s reputation as a global
fashion hub. and cia,mbuung to the local economy
Miami Fashion Weeks r.cognrsed as one of the moatnifluenual fash.on events m the 0oited States
and attracts desgneirs, brryen, and —ii horn around the world In 2024. ehi event draw —r 20,000
attendees, including industry leaders and fashion enthusiasts This ye,ii, we anticipate even greater
partiopauon with plans to feature designers from diverse backgrounds, hlghl,ghtmg the rich cultural
tapestry of our commumry.
Fashion is not only an an form but also a key ,ndi.st•y that significantly contributes to the local
ewnuny. By spmuomrg Mromi Fast''. imvViii the Mama Beach City Commusvon can play a • ,tsl role
in promoting local huemesse+, am am- 9,inrsm and supurimr,g the ,real a economy The event
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MIAMI
FASHION
WEEK
prweles a umgue opponunity For to m shoi the.. talent ullnnatti
fostering a noomir growth and lot) , 11 rey
We beheve that a partnership with dre Muir, Brach Cry Commissmn would not only elevnte :he evern
but also align with the citys commitment to promoting arts, culture anc economlr development
Thank you for considering our request. We Irek fo,wam to the opportuntry, to collaborate wdh the
Miami Beach Cty and create a memorable event
Sincerely,
Lourdes Femandex-Velasco
Executive Managing Director
The Fashion Shows LLC / Miami Fashion Week
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_W /
Subject: Letter of Intent - Special Event Sponsorship Funding Request for Miami
Takeover Weekend 2026
Dear Honorable Members of the City of Miami Beach,
This letter serves as a formal expression of intent to request Special Event Sponsorship
funding from the City of Miami Beach for the Miami Takeover Weekend 2026. Building
on our track record of 17 years of previous events in Miami Beach, we are committed to
delivering an exceptional cultural expenence that will significantly enhance tourism and
economic activity within Miami Beach.
The Miami Takeover Weekend 2026 is designed to attract a diverse audience of 35-50
year -old travelers, offering a unique blend of cultural immersion, entertainment, and
community engagement. This event will expose visitors and Miami Beach residents
to DC vulture and Go -Go music, recently designated the official music of Washington
D.C., while showcasing the vibrant offerings of Miami Beach.
Funding from the City of Miami Beach will be instrumental in amplifying the weekend's
activations and maximizing its impact. Specifically, these funds will enable us to:
• Enhance Cultural Programming: Expand the scope and quality of our cultural
programming, including live music performances, an installations, and interactive
exhibits, attracting a wider audience and enriching the visitor experience.
• Strengthen Community Engagement: Facilitate greater engagement between
attendees and local businesses through initiatives like the 'Miami Takeover
Passport,' which will offer exclusive discounts and promotions.
• Expand Marketing and Outreach: Increase our marketing and outreach efforts
to attract a larger number of domestic and intemational travelers, thereby
boosting tourism and economic activity.
• Implement Sustainability Initiatives: Support the execution of our
comprehensive sustainability plan, ensuring the event minimizes its
environmental Impact and aligns with the city's commitment to environmental
stewardship.
• Improve Event InhnVucture: Enhance the events infrastructure, including
staging, sound, and lighting, to create a more immersive and engaging
experience for attendees.
The Miami Takeover Weekend 2026 is projected to generate substantial economic
benefits for Miami Beach, including increased hotel occupancy, revenue for bcal
businesses, and tax revenue for the city. Our proven track record, with previous events
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generating over $1.6 million in hotel room revenue and $170,000 in resort fees, room,
and occupancy taxes, demonstrates our ability to deliver a significant return on
investment.
We are confident that the Miami Takeover Weekend 2026 will be a resounding success,
further solidifying Miami Beach's reputation as a premier destination for cultural events
and tourism. We look forward to the opportunity to discuss our proposal in greater detail
and nadner uAth the City of Miami 0ea& to make thin avant a rwality
Thank you for your consideration.
Sincerely,
Mtwoine McCoy I General Partner and co-founder
Miami Takeover LLC
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Subject: Letter of Intent for Queen 6 King of the Court Beach Volleyball Event 2026
Dear Sir/Madam,
I am writing to express our sincere interest in applying for sponsorship from the City
of Miami Beach as part of the Special Event sponsorship program for our upcoming
Queen & King of the Court Beach Volleyball Event, scheduled to take place in 2026
Our organization is dedicated to promoting community engagement, physical activity,
and the spirit of friendly competition. The Queen & King of the Court Beach Volleyball
Event aligns perfectly with the vibrant and active lifestyle that characterizes the City
of Miami Beach. We aim to bring together athletes and spectators alike to celebrate
the sport of beach volleyball while fostering a sense of camaradene within the
community.
By partnering with the City of Miami Beach through your Special Event sponsorship
program, we anticipate creating a memorable and successful event that will not only
showcase the city as a hub for sports and reareation but also contribute to the local
economy through increased tourism and business engagement.
We are committed to working closely with the City and its designated officials to
ensure the event is organized seamlessty, adheres to all necessary regulations, and
aligns with the values and vision of Miami Beach. Our goal is to establish a
longlasting partnership that benefits both the community and the City.
Thank you for considering our application. We look forward to the possibility of
partnering with the City of Miami Beach to make the Queen & King of the Court
Beach Volleyball Event a tremendous success.
Sincerely,
Wilco Nijland
CEO Sportwom
40
SPORTWORk
960
Do..4ri E.,ID: DD1D7C3F-EDF3d7B"3E5B7DFQE6BCAA
RESOLUTION NO. 2025.34092
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ELIGIBILITY
OF MIAMI TAKEOVER, LLC TO APPLY TO THE MIAMI BEACH VISITOR AND
CONVENTION AUTHORITY (VCA) FOR A GRANT IN THE AMOUNT OF
THIRTY-FIVE THOUSAND DOLLARS ($35,000) TO SUPPORT THE 2026
MIAMI TAKEOVER EVENT.
WHEREAS, the Miami Takeover event has become a signature cultural and tourism
experience that promotes arts, music, and community engagement in the City of Miami Beach;
and
WHEREAS, the event attracts residents and visitors alike, showcasing local talent and
fostering cultural tourism that benefits the City's economy and enhances its reputation as a vibrant
destination; and
WHEREAS, attendees also have the opportunity to give back to the community by
participating in two community outreach projects: a beach clean-up and a dental screening at the
Overtown Youth Foundation; and
WHEREAS, the Miami Beach Visitor and Convention Authority (VCA) provides grant
funding to support events that enhance tourism and cultural programming in the City; and
WHEREAS, the City's current funding guidelines restrict Special Event Sponsorship
applicants from applying for any other City of Miami Beach funding outlet, including but not limited
to the Miami Beach Visitor and Convention Authority (VCA), unless directed and approved by the
Mayor and City Commission; and
WHEREAS, as the recipient of a Major Special Event Grant awarded by the City's
Department of Tourism and Culture, Miami TakeOver is currently unable to access a potential
grant from the VCA despite being an annual recipient of VCA grants since 2021; and
WHEREAS, the Mayor and City Commission wish to approve and authorize the eligibility
of Miami Takeover to apply to the VCA for a grant in the amount of Thirty -Five Thousand Dollars
($35,000) to help ensure the success of the 2026 Miami Takeover.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the eligibility of Miami TakeOver, LLC to apply to the
Miami Beach Visitor And Convention Authority (VCA) for a grant in the amount of Thirty -Five
Thousand Dollars ($35,000) to support the 2026 Miami Takeover event.
PASSED and ADOPTED this .5'- day of F-i!6ikcfw y .2026.
ATTEST
YI FEB 0 9 2025 Steven Meiner, Mayor APPROVED AS TO
FORM 3 LANGUAGE
Rafael E. Granado, City Clerk JNf a
� � 6 FOR EXECUTION
(Sponsored by Commissioner Laura Dominguez) r ouR4
re~_(ID112712o21-
,C�i7µR�, CM'AaumaY oma
D slgn EmN ID: DDIM3F-EDF3dMB ESe7DFQEWA8
Resolutions - C7 AN
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM City Attorney Ricardo J. Dopico
DATE: February 5, 2026
TITLE: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ELIGIBILITY OF
MIAMI TAKEOVER, LLC TO APPLY TO THE MIAMI BEACH VISITOR AND
CONVENTION AUTHORITY (VCA) FOR A GRANT IN THE AMOUNT OF THIRTY-
FIVE THOUSAND DOLLARS ($35,000) TO SUPPORT THE 2026 MIAMI
TAKEOVER EVENT.
RECOMMENDATION
BACKGROUNDIHISTORY
ANALYSIS
The attached Resolution was prepared at the request of the sponsor, Commissioner Laura
Dominguez.
FISCAL IMPACT STATEMENT
MA
Does this Ordinance require a Business Impact Estimate?
(FOR ORDINANCES ONLY)
If applicable, the Business Impact Estimate (BIE) was published on:
See BIE at: https'Dwww beachfl oWc N-hallluty<lerklmeehng-notices/
FINANCIAL INFORMATION
CONCLUSION
Applicable Area
Citywide
757 of 2180
Dccusign Envelope lD. DD1D7C3F-EDF3A7BM3E8-B7DF42E88CA8
Is this a "Residents Right to Know" item Is this item related to a G.O. Bond
pursuant to City Code Section 2-17? Project?
No
Was this Agenda Item initially requested by a lobbyist which as defined in Code Sec. 2-481
includes a principal ennaaed in tobbvina? No
If so. specify the name of lobbyists) and prtncipal(s)
Department
City Attorney
Sponsor(sl
Commissioner Laura Dominguez
Cosponsors)
Condensed Title
Authorize Miami TakeOyer to apply for VCA Grant (Dominguez) CA
Previous Action (for City Clerk Use Only!
758 of 2180
Dcoisign Envelope ID: DDID7C3F-EDF38713"KE 8701`42EMCAB
Cardillo, Lilia
From:
Cardillo, Lilia
Sent:
Monday, February 9, 2026 2:37 PM
To-
Roque, Grisette
Cc:
Granado, Rafael
Subject:
Resolution 2026-34092
Attachments:
Resolution 2026-34D92.pdf
FYI.
See attached Resolution No. 2026-34092:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
APPROVING AND AUTHORIZING THE ELIGIBILITY OF MIAMI TAKEOVER, LLC TO APPLY TO THE MIAMI
BEACH VISITOR AND CONVENTION AUTHORITY (VCA) FOR A GRANT IN THE AMOUNT OF THIRTY-FIVE
THOUSAND DOLLARS (E35,000) TO SUPPORT THE 2026 MIAMI TAKEOVER EVENT.
MIAMIBEACH
tr. C.n011%49. Cc—ft ,r
OFFICE OF THE CITY C RK
1M0 ConrMionC D,r+e M I e , FL 3313e
Ta3 73g 7411IF®'. 785%1-4136/xvw.mom�—
We ore mnnuM-Po ft-11m1 pW.—'.re m*,. a'wM h- varFmi['br lv—vid,mr.e ['I4m,i,'__,w
Docusign Envelope ID: DDID]C3F-EDF"7BM3E5-B]DF42E68CA8
1 S ♦ Contract/Document Routing Form
Sponsorship Agreement —Miami Takeover
The Miami Takeover LLC.
Toudsm and Culture Department
m9n
Fancys Vallecillo
Mada Hemandez
Type 1-Contract, amendment, change order, or task order resulting from a procurement-bsuerl mmpshow solidtal
Twill -Am othercentract, amendment, change order, or task antlerthat does had modernism a Procurement iswed oomVerlrlye solicitation.
Types- Independent ContracterAgreement(Ii
i Type6-Tmam m Agreeent
Type 4-Gant agreements vial le City as tha recipient
Type7- Imerywerddentalagenryagreemem
Type S-Gram agrcemems witRthe Clry as le grantor
x
Type B-O[M1er.
The City desires to sponsor "The Miami Takeover' (the "Event"), an annual three-day event for upwardly mobile professionals that are
equally enthused by entrepreneurship, entertainment, and the sprit of community. The Event will take place July 24rh through July
26e and provides travel enthusiasts with an experience Emo ed on relaxation, communication, and community collaboration thermal
around the arts and culture of Washington, DC and its official Go -Go music— all while enjoying the beautiful beaches and sights of
Miami Beach and greater Miami -Dade County.
On Apol 23, 2025, the Mayor and City Commission adopted Resolution No. 2025-33613, accepting the recommendation of the Tourism
and Culture Department for the approval of a sponsorship, in a recommended award amount of $45,667.00 for the 2026 Every. The
funding for the Special Event Sponsorship Program is budgeted In the FY M26 Resort Tax Budget.
One-time
N/A
One-time
Grant Furded I I Yes x No State Federal Otherso,
cil
1 $45r667.00 160-0380-00034925-40G548-OPOp-OD Yes k No l
2 Yes I No
1. For contracts longer than five years, contact the Procurement Department. 2. Attach any supporting explanation needed. 3. Budget
appea l Indicates approval for the current Raul yur only. Future wars are subject to City Commission approval of the annual
adopted operating budget.
City Commission Approved:
x
Yes
No
I Resolution No.:
CC Agenda Item No.:
CC Meeting Date:
2025.33613
C7V
4/23/2025
If no, explain why CC approval is not required:
Legal Form Apprwed: Yes No If no, explain below why form approval is not necessary:
Procurement:
Compliance Approvals
N/A
Grants:
N/A
Budget:-Ie-1
AIr
Information Technology:
N/A
Risk Management:
a���__t g �� �l�
At
vtdslG (/4G1sPU(.+"
Fleet&Facilities:
N/A
Human Resources:
N/A "'
Other:
N/A
aKn.,