2008-26916 ResoRESOLUTION NUMBER
2008-26916
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN
EXTENSION OF THE MOTOROLA MAINTENANCE AND
SUPPORT AGREEMENT FOR THE PUBLIC SAFETY
COMPUTER AIDED DISPATCH SYSTEM (CAD), FII2E RECORD
MANAGEMENT SYSTEM (ERNS), AND LAW RECORDS
MANAGER SYSTEM (ERNS), FINDING SUCH EXTENSION TO
BE IN THE BEST INTEREST OF THE CITY; SAID EXTENSION
FOR A SIX (6) MONTH PERIOD, FROM OCTOBER 1, 2008,
THROUGH MARCH 31, 2009, AT A COST OF $126,000; AND
ADDITIONAL SIX (6) MONTHS, NOT TO EXCEED $126,000, IF
THE IMPLEMENTATION OF THE NEW WORLD PUBLIC
SAFETY SOFTWARE SYSTEMS ARE NOT COMPLETE, OR THE
SYSTEMS ARE NOT FULLY FUNCTIONAL.
WHEREAS, in February 2004, the Mayor and City Commission authorized the
City Administration to execute a five year Maintenance and Support Agreement with
Motorola Inc, for the Public Safety Computer Aided Dispatch System (CAD) and Fire
Record Management System (FRMS) and Law Records Manager System (ERNS),
requiring on-going maintenance and support on a 24 hours a day, 7 days a week basis;
and
WHEREAS, Motorola, Inc. systems are being replaced by the New World Public
Safety software for CAD, Police and Fire Records and Mobile Field Based Reporting
systems; however the City will not be operational on both systems until the complete
implementation, scheduled in July of 2009; and
WHEREAS, during the six (6) month overlap of both software systems the City
will need to pay for support services; and
WHEREAS, it is imperative to allow an extension of the current maintenance and
support being provided by Motorola, Inc. (the sole source and proprietary provider of the
Printrak and related software) to ensure that the vital and critical equipment associated
with the Police and Fire public safety mission is protected; and
WHEREAS, the interim agreement with Motorola, Inc., will cover a six (6) month
period, from October 1, 2008 through March 31, 2009, at a cost of $126,000 (for
maintenance for the CAD, FRMS and LRMS); and
WHEREAS, the Administration would also recommend that the City Manager be
authorized to extend the agreement for an additional six (6) months, not to exceed
$126,000, if the implementation of the New World Systems are not complete or fully
functional; and
WHEREAS, the City can terminate the agreement (and the extension) without
cause, upon 30 days written notice.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City
Commission, hereby. approve and authorize the extension of the Motorola Maintenance
and Support Agreement for the Public Safety Computer Aided Dispatch System (CAD),
Fire Record Management System (FRMS), and Law Records Manager System (LRMS),
finding such extension to be in the best interest of the City; said extension for a six (6)
month period, from October 1, 2008, through March 31, 2009, at a cost of $126,000; and
authorizing an additional six (6) months, not to exceed $126,000, if the implementation
of the New World Public Safety Software Systems are not complete, or the systems are
not fully functional.
PASSED and ADOPTED THIS 7th day of October
~ P~ ~~,,
CITY CLERK Robert Parcher
2008
~i'/orfif~'rl~.~or
MAYOR Matti Herrera Bower
gPPRONED AS TO
~° o~cu~nor
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving the extension of the Motorola Maintenance and Support Agreement 001996-000.,finding such
extension to be in the best interest of the City, which will cover a (6) month period from October 1, 2008, through March
31, 2009, at a cost of $126,000 for maintenance fees for the Computer Aided Dispatch System (CAD) and Fire Record
Management System (FRMS) and Law Records Management System (LRMS) authorizing an additional (6) months not to
exceed $ 126,000 if the implementation of the New World Systems are not complete or the systems are not fully
functional.
Ke Intended Outcome 5u ortea:
Improve Process through Technology; Increase resident ratings of Public Safety services.
Supporting Data (Surveys, Environmental Scan, etc.): In the City survey, 78% of resident rated overall quality of City
Police and 96% of residents rated overall quality of City Fire as excellent and good.
Issue:
Shall the City Commission approve the Resolution?
item summaryircecommenaaiivn:
The Motorola, Inc., Systems are being replaced by the New World Public Safety software for CAD, Police and
Fire Records and Mobile Field Based Reporting systems; however the City will be operational on both systems
until the complete implementation scheduled in July of 2009. During the 6 months overlap of both software
systems for Public Safety`s CAD, Police and Fire Records the City will need to pay for support services.
Therefore, it is imperative to allow for maintenance and support agreement to be obtained from Motorola, Inc.,
the sole source and proprietary provider of the Printrak and related software. This will ensure that the vital and
critical equipment associated with the Police and Fire public safety mission is protected.
The agreement with Motorola, Inc.,will cover a six month period from October 1, 2008 through March 31, 2009,
at a cost of $126,000 for six months of maintenance for the CAD, FRMS and LRMS and authorizing an
additional (6) months not to exceed $126,000 if the implementation of the New World Systems is not complete
or the systems are not fully functional. The City can terminate the agreement and its extension with a 30-day
written notice.
Board Recommendation:
Financial Information:
- --------- -----------
Source of - -
Amount
Account
Funds: 1 126,000 Funding in the amount of $126,000 appropriated in the FY 2008/2009
IT Applications Motorola CAD/RMS Public Safety Systems Contract
Maintenance 550.0630.000325 bud et.
2 126,000 Funding in the amount of $126,000 appropriated in the FY 2008/2009
IT Applications Motorola CAD/RMS Public Safety Systems Contract
Maintenance 550.0630.000325 bud et.
OBPI Total 252,000
Financial Impact Summary:
City Clerk's~ffice Legislative Tracking: __
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Dep rt irector As ity Manager City Manager
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City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager ~ ~"
DATE: October 7th, 2008
Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AN EXTENSION
OF THE MOTOROLA MAINTENANCE AND SUPPORT AGREEMENT
FOR THE COMPUTER AIDED DISPATCH SYSTEM (CAD) AND FIRE
RECORD MANAGEMENT SYSTEM (FRMS) AND LAW RECORDS
MANAGEMENT SYSTEM (LRMS), FINDING SUCH EXTENSION TO
BE IN THE BEST INTEREST OF THE CITY; SAID EXTENSION FOR
A (6) MONTH PERIOD, FROM OCTOBER 1, 2008, THROUGH
MARCH 31, 2009, AT A COST OF $126,000; AND ADDITIONAL (6)
MONTHS, NOT TO EXCEED $126,000, IF THE IMPLEMENTATION
OF THE NEW WORLD PUBLIC SAFETY SOFTWARE SYSTEMS
ARE NOT COMPLETE, OR THE SYSTEMS ARE NOT FULLY
FUNCTIONAL.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In February 2004, the Mayor and City Commission authorized the City Administration to
execute a five year Maintenance and Support Agreement with Motorola Inc, for the
Public Safety Computer Aided Dispatch System (CAD) and Fire Record Management
System (FRMS) and Law Records Manager System (LRMS), requiring on-going
maintenance and support on a 24 hour a day, 7 days a week basis.
The Motorola, Inc., systems are being replaced by the New World Public Safety software
for CAD, Police and Fire Records and Mobile Field Based Reporting systems; however
the City will not be operational on both systems until the complete implementation,
scheduled in July of 2009. During the 6 months overlap of both software systems for
Public Safety`s CAD, Police and Fire Records the City will need to pay for support
services. Therefore, it is imperative to allow an extension of the current maintenance
and support being provided by Motorola, Inc., (the sole source and proprietary provider of
the Printrak and related software) to ensure that the vital and critical equipment
associated with the Police and Fire public safety mission is protected.
The interim agreement wit. Motorola, Inc., will cover a six (6) month period, from October 1,
2008 through March 31, 2C'09, at a cost of $126,000 (for maintenance for the CAD, FRMS
and LRMS) and the Adm~~istration would also recommend that the City Manager be
authorized to extend the agreement for an additional six (6) months, not to exceed
$126,000, if the implemen'ration of the New World Systems are not completed or fully
functional. The City can *erminate the agreement (and the extension) without cause, upon
30-days written notice.