Request For Secondary Employments Policy 1/27/09Yes, here is our process:
Once the City Manager approves the outside employment and signs the form, Pauline will scan and email the form to the following:
1. Employee who has requested outside employment
2. Department Director (or designee) of that employee
3. Human Resources (the original hard copy form is also sent to us to place in employee's personnel file).
Pauline then electronically files that email so that she also has a record of who is authorized in case there is ever a request made to the City Manager's office.
I do not see any need for the City Clerk's office to receive or maintain a copy of this form.
Thanks, Ramiro
MIAMIBEACH
Ramiro J. Inguanzo, Human Resources Director
Department of Human Resources
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7000, Ext. 6697 / Fax: 786-394-4145/ www.miamibeachfl.gov <http://www.miamibeachfl.gov/>
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
________________________________
From: Parcher, Robert
Sent: Monday, January 26, 2009 2:03 PM
To: Inguanzo, Ramiro
Cc: Prieto, Silvia; Hatfield, Liliam; Martinez, Maria; Tigner, Kristin
Subject: RE: Request For Secondary Employments
Ramiro, does HR file Outside Employment Requests, approvals and rejections?
Bob
MIAMIBEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 / Fax: 305-673-7254 / www.miamibeachfl.gov <blocked::http://www.miamibeachfl.gov/>
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
________________________________
From: Martinez, Maria
Sent: Monday, January 26, 2009 1:19 PM
To: Parcher, Robert; Hatfield, Liliam
Cc: Prieto, Silvia
Subject: RE: Request For Secondary Employments
It was always us, with a copy to HR. We checked on this not too long ago and there is no written procedure.
Bob you said we really did not need these forms. We only need the financial disclosure for outside employment???
Thanks,
Maria
MIAMIBEACH
Maria E. Martinez, Assistant City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-7000 ext. 6250 / Fax: 305-673-7254 / www.miamibeachfl.gov <blocked::http://www.miamibeachfl.gov/>
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
________________________________
From: Parcher, Robert
Sent: Monday, January 26, 2009 7:42 AM
To: Hatfield, Liliam
Cc: Martinez, Maria; Prieto, Silvia
Subject: RE: Request For Secondary Employments
Should this be us or HR who file OS employment?
MIAMIBEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 / Fax: 305-673-7254 / www.miamibeachfl.gov <blocked::http://www.miamibeachfl.gov/>
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
________________________________
From: Hatfield, Liliam
Sent: Thursday, January 22, 2009 4:59 PM
To: Parcher, Robert
Cc: Martinez, Maria; Prieto, Silvia
Subject: FW: Request For Secondary Employments
FYI The attached are signed documents for Approval of Outside Employment which have been scanned into LaserFiche. I’m not sure if we are keeping a printed copy.
Liliam
MIAMIBEACH
Liliam Hatfield, Office Associate V
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411/ Fax: 305-673-7254 / www.miamibeachfl.gov <blocked::blocked::http://www.miamibeachfl.gov/>
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
________________________________
From: Hester, Samantha
Sent: Thursday, January 22, 2009 4:48 PM
To: Cano, Indira; Sicily, Sandra
Cc: Rolle, Paulette; Hatfield, Liliam; Beauchamp, Lillian
Subject: FW: Request For Secondary Employments
Please file in the personnel file a copy is also being forward to the Clerk’s office.
Thank you,
Sam
________________________________
From: Walters, Pauline
Sent: Thursday, January 22, 2009 4:30 PM
To: Reeder, Tricia
Cc: Hester, Samantha; Inguanzo, Ramiro
Subject: Request For Secondary Employments
Trish:
Please forward these to the relative employees. Original are being sent to HR.
Thank you.
P