Request for Outside Employment Approval Email Policy 1/28/09Glacier
Hatfield, Liliam
Page 1 of 6
From: Martinez, Maria
Sent: Wednesday, January 28, 2009 8:51 AM
To: Silva, Fernanda; Hernandez, Kerry; Satchel/, Isabel; Hatfield, Liliam; Prieto, Silvia; Beauchamp,
Lillian
Subject: FW: Request For Secondary Employments
F. Y. I.
M IAM I BEACH
Maria E. Martinez, Assistant City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-7000 ext. 6250 I Fax: 305-673-72541 www.miamibeachfl.aov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Parcher, Robert
Sent: Tuesday, January 27, 2009 5:46 PM
To: Tigner, Kristin; Alvarez, Yesenia
Cc: Martinez, Maria; Inguanzo, Ramiro; Walters, Pauline
Subject: RE: Request For Secondary Employments
Excellent. Thanks. I will let staff know.
Bob
M IAM I BEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 /Fax: 305-673-72541 www.miamibeachfl.gov
01 /28/2009
Glacier
Page 2 of 6
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Tigner, Kristin
Sent: Tuesday, January 27, 2009 5:37 PM
To: Parcher, Robert; Alvarez, Yesenia
Cc: Martinez, Maria; Inguanzo, Ramiro; Walters, Pauline
Subject: Re: Request For Secondary Employments
Bob -Ramiro and I talked. We won't have the Manager's Office send them to the Clerk's Office. We will
send out a citywide reminder every June to notify employees of the financial disclosure requirements.
Can you please inform your staff of the change?
Yesenia -please place a reminder on Ramiro's calendar for every June 1 to send out an outside
employment financial disclosure reminder citywide.
MIAMIBEACH
Kristin Tigner, Assistant Director
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7520 l Fax: 305-673-7529 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our
vibrant, tropical, historic community.
Sent from my BlackBerry Wireless Handheld
From: Parcher, Robert
To: Tigner, Kristin; Inguanzo, Ramiro
Cc: Martinez, Maria
Sent: Tue Jan 27 09:34:54 2009
Subject: RE: Request For Secondary Employments
Would it be possible to forward a list to us of all personnel with outside employment at the appropriate
time?
MIAMIBEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 /Fax: 305-673-72541 www.miamibeachfl.aov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
01 /28/2009
Glacier
From: Tigner, Kristin
Sent: Tuesday, January 27, 2009 9:07 AM
To: Inguanzo, Ramiro
Cc: Parcher, Robert
Subject: RE: Request For Secondary Employments
Importance: High
Ramiro -
Page 3 of 6
If I recall correctly, didn't we want to include the Clerk's Office in the distribution so they could track who
would be required to send in financial disclosure forms each year? Please let me know if that has
changed, as I had advise Bob and his staff of that earlier yesterday. I would just like to clarify with all one
way or the other.
Thanks!
M IAM I BEACH
Kristin Tigner, Assistant Director
HUMAN RESOURCES DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7524 / Fax: 786-394-4540/ www.miamibeachfl.aov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Inguanzo, Ramiro
Sent: Monday, January 26, 2009 8:32 PM
To: Parcher, Robert
Cc: Prieto, Silvia; Hatfield, Liliam; Martinez, Maria; Tigner, Kristin; Walters, Pauline
Subject: RE: Request For Secondary Employments
Yes, here is our process:
Once the City Manager approves the outside employment and signs the form, Pauline will scan and email
the form to the following:
1. Employee who has requested outside employment
2. Department Director (or designee) of that employee
3. Human Resources (the original hard copy form is also sent to us to place in employee's personnel file).
Pauline then electronically files that email so that she also has a record of who is authorized in case there
is ever a request made to the City Manager's office.
I do not see any need for the City Clerk's office to receive or maintain a copy of this form.
01 /28/2009
Glacier
Thanks, Ramiro
M IAM I BEACH
Ramiro J. Inguanzo, Human Resources Director
Department of Human Resources
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7000, Ext. 6697 I Fax: 786-394-41451 www.miamibeachfl.gov
Page 4 of 6
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Parcher, Robert
Sent: Monday, January 26, 2009 2:03 PM
To: Inguanzo, Ramiro
Cc: Prieto, Silvia; Hatfield, Liliam; Martinez, Maria; Tigner, Kristin
Subject: RE: Request For Secondary Employments
Ramiro, does HR file Outside Employment Requests, approvals and rejections?
Bob
M IAM I BEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 /Fax: 305-673-72541 www.miamibeachfl.aov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Martinez, Maria
Sent: Monday, January 26, 20091:19 PM
To: Parcher, Robert; Hatfield, Liliam
Cc: Prieto, Silvia
Subject: RE: Request For Secondary Employments
It was always us, with a copy to HR. We checked on this not too long ago and there is no written
procedure.
Bob you said we really did not need these forms. We only need the financial disclosure for outside
employment???
01 /28/2009
Glacier
Thanks,
Maria
M IAM I BEACH
Maria E. Martinez, Assistant City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-7000 ext. 6250 I Fax: 305-673-72541 www.miamibeachfl.aov
Page 5 of 6
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Parcher, Robert
Sent: Monday, January 26, 2009 7:42 AM
To: Hatfield, Liliam
Cc: Martinez, Maria; Prieto, Silvia
Subject: RE: Request For Secondary Employments
Should this be us or HR who file OS employment?
M IAM I BEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 /Fax: 305-673-72541 www.miamibeachfl.aov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Hatfield, Liliam
Sent: Thursday, January 22, 2009 4:59 PM
To: Parcher, Robert
Cc: Martinez, Maria; Prieto, Silvia
Subject: FW: Request For Secondary Employments
FYI The attached are signed documents for Approval of Outside Employment which have been scanned
into LaserFiche. I'm not sure if we are keeping a printed copy.
01 /28/2009
Glacier
Lrtii~m
M IAM I BEACH
Liliam Hatfield, Office Associate V
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411/ Fax: 305-673-72541 www.miamibeachfl.gov
Page 6 of 6
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Hester, Samantha
Sent: Thursday, January 22, 2009 4:48 PM
To: Cano, Indira; Sicily, Sandra
Cc: Rolle, Paulette; Hatfield, Liliam; Beauchamp, Lillian
Subject: FW: Request For Secondary Employments
Please file in the personnel file a copy is also being forward to the Clerk's office.
Thank you,
Sam
From: Walters, Pauline
Sent: Thursday, January 22, 2009 4:30 PM
To: Reeder, Tricia
Cc: Hester, Samantha; Inguanzo, Ramiro
Subject: Request For Secondary Employments
Trish:
Please forward these to the relative employees. Original are being sent to HR.
Thank you.
P
01 /28/2009