Record Request Policy for EmailsPage 1 of 1
Hatfield, Liliam
From: Acosta, Gladys
Sent: Friday, February 06, 2009 9:46 AM
To: Parcher, Robert; Hatfield, Liliam; Beauchamp, Lillian; HR -Labor Relations Department; Inguanzo,
Ramiro; Tigner, Kristin; Mejia, Dolores; Smith, Jose; Hemstreet, Tim; Rodriguez, Nannette
Cc: McGraw, John; Hibbert, Ricky; Martinez, Nelson; Santiesteban, Oscar
Subject: PRR Email Criteria
We are getting a large amount of PRR from various City departments. In order to expedite the PRR
process, please obtain the following information from the requester in regards to City email requests:
1. Timeline of request: date range
2. Specificemailaddress: Please obtain the email address(not just a named when the PRR is
requesting emails that external users have sent to the City.
3. Specify Search Criteria: This will reduce the amount of emails that must be reviewed prior to
sending out the PRR and will ensure that we provide the specific information that is requested.
Thanks for your consideration.
M IAM I BEACH
Gladys Acosta, IT Director
INFORMATION TECHNOLOGY
1100 Washington Ave, Miami Beach, FL 33139
Tel: 305-673-7000 x5775 / Fax: 305-673-7049 I www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
02/06/2009