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045-2009 Employee Classification and Salary Increases~c: ^ f'!''1r (1 1009SEP-4 Ffi' 158 m ',,,/11AMI BEACH , . , , - ~,; c:FFi~-F o~ Ti ie ~uv r,~,~arJ~1~G~z MEMORANDUM no.045-2009 TO: Commissioner Jerry Libbin ~~ FROM: Jorge M. Gonzalez, City Manager DATE: September 3, 2009 ~ \ ~-_~ SUBJECT: Employee Classification and Salary Increases This memorandum is in response to your request made on August 24, 2009 regarding a list of all Ciry employees who received a classification change andlor salary increase six (6) months prior to the hiring of Condrey & Associates to the present. You asked to also be provided with the classification change, new and old job title and description of the duties along with the new and old salary. Condrey & Associates officially began their work with the City in July 2008. Six {6) months prior would be January 2008. During the period in question, every Ciry employee, whether classified or unclassified. received a Cost of Living Adjustment (COLA) at the appropriate time depending on the employee group (five percent (5%) in 2008 and four percent (4%) in 2009). In addition, some employees (whether classified or unclassified) who were not yet at the maximum of their pay range. were eligible for a merit or step increase and received these increases pursuant to their individual performance evaluations and pursuant to City policies and union contracts. For those employees covered by the FOP and IAFF unions, they were eligible for a five percent (5%) step increase: Lifeguard positions covered by the CWA union were eligible for either a three percent (3%) or four percent (4%) step increase (depending on years of service); and all other employees were eligible to receive an increase of anywhere between zero and four percent {4%) depending on their performance. Also. any employee who received a promotion during this time period would have either received a five percent (5%) salary adjustment or would have been taken to the minimum of the pay range for the position the employee was promoted to. All of these salary adjustments (COLA. meriUstep increases. and promotions) were applied consistently to all eligible employees regardless of their classification- With regards to the classification changes. the following is a list of all "reclassifications" which occurred since January 2008: 2009 Building Department -Reclassification of the following position: • Permit Clerk I (CWA grade H20) to Permit Clerk II (CWA H 34} Candidate not yet selected. Approved August 24, 2009 Code Comoliance -Reclassification of two (2) Code Compliance Officer I I (CWA grade H28) to Code Compliance Administrator (CWA grade H34) positions both approved on August 24, 2009: • Mercy Carcasses -Adjustment in salary from $66,277.74 to $69.591.52: • Kenneth Varela - Adjustment in salary from to $47.940.10 to $50.337,11. Memo Re. Employee Classi6ca60n and Salary Increases August 28, 2009 Page 2 of 2 2008 Office of Communications -Reclassification of the following positions. • Matthew Tumbleson - Office Associate V (Unclassified grade 11) to Visual Communications Specialist (Unclassified grade 14) Adjustment in salary from 544,844.54 to $57,535.66 -Approved August 11, 2008: • Jay Moore -Development Coordinator (Unclassified grade 15) to Development Director (Unclassified grade 16). Adjustment in salary from $89,917.88 to $94.413.80 - Approved March 16, 2008. Parking Deoartment -Reclassification of the following six (8) Parking Facilities Supervisors (GSA grade 10) to Parking Operations Supervisor (GSA grade 12) all approved on March 28, 2008 • Alfredo Mendez -Adjustment in salary from S47,799.30 to $51,067.38; • Jose Laboy -Adjustment in salary from $50.410.82 to 554,339.48, • Angel Rivera -Adjustment in salary from 549,470.46 to $52,463.32; • Diley Fuentes - Adjustment in salary from 549,418.30 to $51,889.11; • William Kross -Adjustment in salary from $41.893,49 to 547,091.46; • Alex Diaz-Garcia -Adjustment in salary from $42,735.52 to $47,091.46. Police Deoartment -Reclassification of the following position • Ingrid Carries -Police Financial Assistant (Unclassified grade 12) to Financial Assistant II (Unclassified grade 15). Adjustment in salary from $68.307.98 to 571,723.38 - Approved August 11, 2008. Public Works Deoartment -Reclassification of the following position • Janean Maldonado -Office Associate III (Unclassified grade 7) to Office Associate IV (Unclassified grade 9). Adjustment in salary from S33,453.42 to $37,980.80-Approved November 20, 2008. As requested, attached is a copy of the former and the updated position description for each position which was reclassified and referenced above. If you have any questions or need any additional information, please feel free to let me know. C: Mayor Bower and Members of the City Commission Attachments JMGhi F-`,cmgM1$ALLUORGEGONVNEMOS'J2eclassificabon Memo Response to Commissioner Libbm doc PERMIT CLERK ~~~:: , ::-~~: z f z F=0 Oars Coca iJ~'iCC ; C'e:~ia: ~L~?~. C-vr~c~ Non Ex=m;;; ala^v Grade- -1i' • •' This is specialized responsible clerical work processing construction permd applications including moderately complex work procedures. Employees in this classification are responsible for reviewing construction permit applir:alions, issuing construction permits, securing inspection approval, and recording completed projects. Duties include assisting owners. contractors, and developers in filing applications for building permits, determining the completeness of permit applications, and obtaining the required documents to ensure compliance with established rules and regulations. Some judgment is exercised in the application of departmental rules, regulations and procedures. Supervision is received from a supervisor who periodically reviews work through personal observation and conferences (or compliance with departmental operating procedures. • ~ ~ • Receives various construction permit applications from a variety of sources • Issues and distributes plans [o appropriate personnel for review and inspection • Issues construction permits following review and approval • Operates microfilming equipment, calculators, and other office equipment, including the incidental use of a typewriter • Enters the applicable contractor, architect, and construction related data into computerized permitting system • Assists the public by telephone or in person to obtain necessary documents and forms and by supplying answers to a variety of procedural questions • Operates atwo-way radio to dispatch inspectors • Assembles and summarizes material from files, cross references data, locates information requested and prepares simple analysis of data • Performs related duties as required • ~ ~ operating policies, rules and procedures ins and ordinances pertaining to the construction permitting process and tenlal policy it use of a typewriter, and other office manner • Ability to perform basic mathematical computations with speed and accuracy • Ability to prepare reports, complete forms, and maintain accurate records • Ability to establish and maintain effective working relationships with other employees and the public Eighteen (18) months full-time experience in clerical public contact work PHYSICAL REQUIREMENTS Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machines No significant standing, walking. moving, climbing, carrying, bending, kneeling, crawling, reaching, handling. sitting, standing, pushing, and pulling General and specific assignments are received Work is performed with some latitude for the use of independent judgment in the application of departmental rotes. regulations and procedures Supervision is received by periodic review of work through personal observations and conferences for compliance with departmental operating procedures Usually none May direct the work of other assisting in the duties of Permit Clerk ~°.pvlSP.p- rL;F.`;7 ~Cf:TU1a Iq !ti'~.I', m.N~ ioGu IC'T_n':1 ~:=.: sec :)Yi 19~J`/ L : ~ L ~el:r..iclN:'1. 16i113i 20C'"u .__.. PERMIT CLERK II joc C cdc: 2 25 c-(i C!ass Cp:ie C1-icr. ! Ceri::ol Jn o~~ :lalw: C":',ia HSACorr~ N:;n Exr,~~iot ~acrvG~ad~, HJ3 This is specialized responsible supervisory and clerical work processing construction permit applications including moderately complex work procedures. The incumbent is responsible for overseeing the review of construction permit applications, the issuing of construction permits, the securing of inspection approval, and the recording of completed projects. Duties include assisting owners, contractors, and developers in filing applications for building permits, determining the completeness of permit applications, and obtaining the required documents to ensure compliance with established rules and regulations. Supervises permit clerks and other clerical personnel involved in permit counter ac6vilies. Receives various construction permit applications from a variety of sources; issues and distributes plans to appropriate personnel for review and inspection; issues construction permits following review and approval. Enters the applicable contractor, architect, and construction related data into computerized permitting system. Assists the public by telephone or in person to obtain necessary documents and forms and by supplying answers to a variety of procedural questions. Operates atwo-way radio to dispatch inspectors. Assembles and summarizes material from files, cross references data, locates information requested and prepares analysis of data. Supervises permit counter accounting procedures and generates computerized accounting reports on a daily, weekly, and yearly basis. Performs related duties as required. rules and procedures. °s pertaining to the construction permitting rdance with City and departmental policy. in a manner conducive to full performance and high morale. ie public in a courteous and tactful manner . nl codes, laws, ordinances and regulations. rerbal and written instructions. aGcal computations with speed and accuracy. :te forms, and maintain accurate records. various monies. effective working relafionships with other employees and the public. Employed by the City for the past six (6) months (part-time employment will be prorated) AND Two (2) years full-time experience in processing construction permit applications. Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine. No significant standing, walking, moving, climbing; carrying, bending, kneeling, crawling, reaching, handling, sitting, standing, pushing, and pulling. General and specific assignments are received. Work is performed with latitude for the use of independent judgment in the application of departmental rules, regulations and procedures. Supervision is receivod by periodic review of work through personal observations and conferences for compliance with departmental operating procedures. ~ ~ • Trains, schedules, directs, and evaluates the work of permit clerks and other clerical subordinates. ?e~.~w.:J. 02.' 19~~9 ~ciunuuno;l ~ fj,r'.3% 2J~b 'rqF 7 ::r J (/- ~~ a ~! a . j i ~- . I! 1l ,,VJ t: JL%~ ~ C CODE COMPLIANCE OFFICER F-;: Goss ::ode, faro P o4~ss •_xial U.,o~ ~ton~s Cvb'.~ ISi~. Code. Non ~xempr 5atr`d G~o:le H7r.; This is responsible, technical work in the enforcement of various applicable national, stale, and local laws, codes, and ordinances relating primarily to health, zoning, and environmental regulations in the City's Building Deparunent. Employee inspects businesses, buildings, sWclures, and premises to determine violations, and ensures compliance by explaining violations andlor issuing citations to the public. Field work and some offices duties, Enforces applicable national, state, and local laws, codes, ordinances, and other regulations by issuing warnings and written notices of violation. Follows departmental procedures for re-inspection and actions required to ensure compliance. Conducts field inspections of new and existing businesses, buildings, structures, premises. and marine related facilities and activities. Responds to and assists others in responding to routine or unusual situations and resolving problems. problems, and violations. d, marine, licensing, and sign • Recommends approval or rejection and issues licenses and permits accordingly. • Recommends methods, materials. equipment, and alterations to assist in compliance with acceptable standards. • Computes tees and accounts for monies received. • Conducts inventories of various goods, services, Vades, and types of businesses and industries. • Recommends amendments to City codes, ordinances, or other regulations. • Testifies in court and before related boards • Obtains documentation. • Prepares testimony. • Reports suspected or known violations of other regulations to the appropriate authorities. • Prepares and maintains records, reports, and correspondence concerning inspection and enforcement work. • Directs the work of, trains (primarily in the field). and assists in the evaluation or other inspectors and clerical staff in code compliance work. • Pere~rrns r;lated ~,~uork as reyuirad. Thorough knowledge of local geography, roadways, and jurisdiction boundaries. Considerable knowledge of applicable national, state, and local laws, codes, ordinances, and other regwations. Considerable knowledge of relevant enforcement procedures Considerable knowledge of the City and other agencies suffcieni to respond to or redirect citizen inquiries. Sorne knowledge of building design and good construction practices. Ability to read, understand, explain, and apply regulations. Ability to enforce regulations tactfully, firmly, and impartially. Ability to make technical inspections, conduct investigations, ascertain facts, and render valid decisions. Ability to wmmunicate effectively both verbally and in writing. Ability to establish and maintain effective working relationships with other employees, agencies, and the public. Ability !o prepare clear, concise, legible, and accurate records, reports, correspondence, and other documents. Ability to read and interpret blueprints, plans, drawings, specifications, and diagrams and to determine conformance with established standards. Ability to testify effectively in court and before related boards. Ability to use a variety of office equipment such as computer terminals, advanced multi-line telephone equipment, and radio equipment. Ability to direct, train, and evaluate the work of others. Ability to conduct various types of inventories. Ability to make arithmetic and statistical computations. • Four (4) years full-time verifiable field experience in the enforcement of municipal codes and ordinances • Associate's Degree or equivalent in college credits. • Level 1 and Level 2 certification from the Florida Association of Code Enforcement. • Valid Florida Drivers license with acceptable driving record. Employees in the Code Compliance Officer I classification as of October 27, 2007, will not require the four (4) years full-time experience or the Assocate's degree or equivalent in order to be promoted to the Code Code Compliance Officer II. These employees will qualify far promotion on the basis of twelve months Experience in the Code Compliance I classification having the level I and Level II certification from the Florida Association of Code Entorcemeni, and having a valid Florida Driver's License with acceptable Driving record. Employees to whom this provision applies will be notified in writing. Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and tax machine. No significant standing, walking, moving, climbing, carrying, bending, or kneeling. Some crawling, reaching, handling, sitting, standing, pushing, and pulling. Drive an automobile. Perform on-site inspections at locations which may not be accessible to the physically handicapped. General and specific assignments are received. Work is performed with latitude for the use of independent judgment. Work is reviewed primarily through evaluation of verbal and written reports and work products. Trains, directs, and assists in the evaluation of inspectors and clerical staff. RfvisCci- DE;i1095 (he1inimum P,equirPmenlS) Revised. 0~+i?007 RCV15Cd. Refrrrn~i~t~~ci. l;6r19+'2007 2Of2 CODE COMPLIANCE ADMINISTRATOR .ice:, c r~jr. s I ~~ C.O C'ass Cad=: 'c~c'raresso~,c Jnio°. 56:r1u:~: ::~"v'~ Saa'y ~~'ad~: h~G This is responsible, technical work in the enforcement of various applicable national, state, and local laws. codes, and ordinances relating primarily to health, zoning, and environmental regulations in the City's Department of Code compliance. Employee supervises a staff who inspects businesses, buildings, structures. and premises to determine violations, and ensures compliance by issuing notices of violations explaining violations andlor issuing citations to the public. The employee is responsible for supervising work of employees who work in the field. Majority of time is spent in the office reviewing case files, etc. Plans, schedules, assigns, and evaluates the work of inspectors within assigned geographical or functional area. Enforces and supervises the enforcement of applicable national, state, and local laws, codes, ordinances, and other regulations by issuing warnings and written notices of violation; follows departmental procedures of re-inspection and actions required to ensure compliance. Conducts and supervises field inspections of new and existing businesses, buildings, structures, premises, and marine related facilities and activities. Responds [o and assists others in responding to unusual or difficult situations and resolving problems. Investigates and resolves complaints from the public and other departments. Interprets complex regulations for other employees, other divisions and departments. and the public. Conducts and supervises inventories of various goods, services, Vades, and types of businesses and industries. Testifies in court and before related boards; obtains documentation; prepares testimony; and assists others in same. Prepares and maintains records, reports, and correspondence concerning inspection and enforcement work. Trains other inspectors and clerical staff in code compliance work. Recommends methods, materials, equipment, and alterations to assist in compliance with acceptable standards. Detects and investigates any reported or unreported hazards, possible safety problems, and violations; determines conformity with accepted standards and approved plans. Reports suspected or known violations of other regulations to the appropriate authorities. Recommends amendments to Ciry codes, ordinances, or other regulations. Pertorms related inspection and other work as required. Thorough knowledge of local geography, roadways. and jurisdiction boundaries. Considerable knowledge of applicable national, state, and local Taws, codes, ordinances, and other regulations. Considerable knowledge o(relevanl enforcement procedures. Considerable knowledge of the City and other agencies sufficient to respond to or redirect citizen inquiries. Some knowledge of building design and good construction practices. Ability to read, understand, explain, and apply regulations. Ability to enforce regulations tactfully, firmly, and impartially. Ability to make technical inspections, conduct investigations, ascertain facts, and render valid decisions. Ability to communicate effectively both verbally and in writing. Ability to establish and maintain effective working relationships with other employees, agencies, and the publio Ability to prepare clear, concise, legible. and accurate records, reports, correspondence, and other documents. Ability to read and interpret blueprints, plans, drawings, specifications, and diagrams and to determine conformance with establish standards. Ability to testify effectively in court and before related boards. Ability [o use a variety or office equipment such as computer terminals, advanced multi-line telephone equipment, and radio equipment. Ability to direct, train, and evaluate the work of others. Ability to conduct various types of inventories. Ability to make arithmetic and statistical computations. Ability to research data antl originate legal documents and other instruments of law. • Employed by the City for the past (~) year (based on full-time employment) with three (3) years full-time code enforcement experience (from a City or County of comparable size to the City of Miami Beach). • Certification of Level II certification from the Florida Association of Code Enforcement. • Associate of Arts Degree in Public Administration, Business Administration, Criminal Justice or related field. Experience can substitute for education on year-for-year basis. • Driver's license. Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine. Some significant standing, walking, moving, Gimbing, and pulling. Must be able to drive an automobile and perform on-site inspections at locations which may not be assessable fo the physically handicapped. Must be able to ride atwo-wheel bicycle. General and specific assignments are received. Work is performed with latitude for the use of independent judgment. Work is reviewed primarily through evaluation of verbal and written reports and work products. Supervises, trains, and evaluates Code Compliance and clerical staff. .:'::u ud. ?~ ~9 i+.o(:r;: ~.tid Fcvuune 9o:rd ?J 0, 49 RCirtn~O'ICd i,7i Oi ? c` OFFICE ASSOCIATE V (UC) ~~b CeJe~ 1 zJ U'~i~n S'o's' Jndasifi~d ;7iTlTy ~.YGf~F; S)'.i f This is responsible adminisUative andlor secretarial work involving varied and occasionally complex work methods and problems. • ~ the needs of s, reports, or ports, minutes, gemenls and supervisor. Considerable knowledge of the use of modern office equipment, including, but not limited to: computers, copiers. telephone communications equipment, and dictation transcription equipment. Considerable knowledge of Business English, Spelling and Business Arithmetic. Considerable knowledge of office procedures, practices, processes, systems. Knowledge of City government, organization and operations. Considerable skill in taking and transcribing dictation. Considerable skill in the operation of keyboard office equipment. Ability to make decisions in accordance with laws, ordinances and regulations, and to apply departmental policy in routine work procedures. Ability Io maintain complex records and to prepare reports from such records. Ability to make arithmetic calculations, to maintain office 61es and records, and to operate office calculators. Ability to understand and follow written and verbal instructions. Ability to establish and maintain e(iecGve working relationships with other employees, City officials. and the general public. Ability to communicate effectively, both orally and in writing, using excellent English. Bachelor's degree in Public,'Business Administration or a related field. One (1) year full-time responsible administrative support experience including the maintenance of a detailed filing system and the use of personal computers. Additional related experience may substitute for education on ayear-for-year basis. Must have the use of sensory skills in order to ef(ectlvely communicate and interact with other employees and the public through the use of the telephone and personal contact. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine. No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching. handling, sitting, standing, pushing, and pulling. Specific assignments are received from an administrative superior. Work is performed with some supervision, allowing some latitude for use of independent judgment in the selection of work methods and procedures. Work is reviewed for compliance with departmental objectives and standards. Supervision may be exercised over subordinate technical, administrative; or clerical personnel. 4cviscd: I ' / 19913 ~... :etcrmcined' .5.: J.3I2C:5C 'a3e '•' o 'J PCA VISUAL COMMUNICATIONS SPECIALIST I~:b c <>::~: I~~_~~a __ .. .aa~as i~CCie. '':ales: oral Urian S:n•,r,: Unclss'(ic~J ='-JA ~: ode: Exec' i `>alar1 Gr^dr-.: 0014 NATURE OF WORK This is advanced professional work involving the development of images used in a variety of creative projects which have a bearing on communications both within and outside the City of Miami Beach. Emphasis is on designs which integrate typographic, photographic, illustrative and graphic elements. The position has overall responsibility for the total design function within the City and requires strong design capabilities and proficiency in software applications. The position emphasizes four fields of visual communication engineering including Branding, Marketing, Design, and Traffic. •~ • ~ BRANDING: • Manages quality-control standards and consistency of the Miami Beach brand to ensure maximum brand value. • Implements the Miami Beach brand City-wide over time by redesigning all internal and external communications. • Uses brand knowledge to brand departments as sub-brands of the larger Miami Beach brand. • Trains all design-related positions within the City on brand standards of Miami Beach. MARKETING: • Meets with project managers to create design concepts including print advertisements, billboards, brochures/guides, etc. Manages all aspects of projects from inception to completion and provides updates to project team members to ensure timelines are kept. • Manages payment process for projects to ensure good standing with vendors and contractors. • Utilizes marketing strategies to implement creative campaigns for maximum effectiveness • Creates awareness of City programs and services using creative methods to increase resident and business satisfaction with the amount of knowledge they receive. • Makes marketing plans that are in line with the budget and maximize the return on investment. • Tracks effectiveness of implemented marketing plans and makes adjustments where necessary • Creates POS and 62C materials to increase effectiveness of creative materials. DESIGN: PRINTff RADITIONAL MEDIA • Plans, organizes, directs and coordinates original creative, typesetting, digital printing, digital imaging and graphic production. • Designs City publications including MB magazine, MBLine, Strategic Plan and Annual Report. Consults design-related positions in various departments and monitors progress of new design standard implementation. Writes copy for publications and proofreads all communication materials. • Maintains up-to-date knowledge in the visual communication field. WEB/NON-TRADITIONAL MEDIA • Consults with and designs the City's website in conjunction with the IT Department • Creates web sites for high-profile projects. • Creates television graphics for the City's television communication initiatives • Creates storyboards and creative concepts for commercials for high profile events. • Directs high profile events commercials and ensures play on local and national television outlets • Leads eNewsletters standards for design and analytics with a focus on continuous improvement • Makes edits to the Miami Beach web site as required. • Integrato CMS and administer back-end up-dates as required. • Follows web trends to enable changes when required. • Acquires knowledge to implement SEO sites. TRAFFIC/MANAGE/PRE-PRESS • Establishes production schedules for printing and ensures delivery date based on production staff and vendors. • Monitors costs and budget based on agency-equivalency fo track City savings and keep expenses to a minimum. • Works on special, high visibility projects involving several departments, contractors, and outside firms. • Ensures complete and thorough knowledge of total history and changes on projects and ensures that job status and history are effectively communicated to members of project team members. Considerable technical knowledge to resolve production problems and in the management of graphics services' to meet demand. Extensive knowledge of advertising structure and billing to create private-sector equivalency estima~es. Extensive knowledge of pre-press and press setup. Extensive knowledge of Adobe CS2 in both Mac and PC environments. Considerable knowledge of html, javascript, CSS, Dreamweaver, Flash and other web related items. Knowledge of web standards, SEO techniques and navigation challenges. Ability to express ideas clearly and concisely, both orally and in writing Ability to prepare required reports accurately, and in a timely manner Ability to manage several projects simultaneously. Ability to perform in and cope with a high stress working environment. Bachelor's Degree in a communication or design related area of study. Minimum of three (3) year's professional experience. Strong design portfolio and writing samples. Proficiency in Spanish is highly recommended. Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public Through the use of the telephone, electronic mail and personal contact. Physical capability to create and deliver effective visual designs and effectively use and operate various items of office related equipment. such as, but not limited to, computer, calculator, copier, fax machine, camera, graphic design software, and scanner No significant standing, walking, moving, climbing, carrying, bending, or kneeling. Must be able to work in a high stress environment and work demanding hours. Position exercises independence within the scope of project deadlines based on self created deadlines. In addition to self-directed assignments, projects and recommendations may come from the Assistant City Manager and Public Information Officer. SUPERVISION EXERCISED Supervision is exercised over vendors, freelancers and photographers, interns, volunteers, or subordinate clerical staff. Some supervision is exercised over the Public Information Specialist for various creative projects. Formatted, 811 1 12 0 0 8 DEVELOPMENT COORDINATOR =F i Cluss C. ~.rle P oles,ic;r,c Jnio'~ Status: Unc'~as;ih_a alar,r `vrndr c. _i I Plans, organizes, directs, and coordinates ongoing and special project funding programs for the City. This may be accomplished through personal participation or delegating responsibility. Prepares statement of planned activities and enlists support from the City and organizations. Develops public relations materials to enhance the City's image and promote public and private partrtership programs Identifies potential contributors to special project funds and supporters of the City's ongoing operations through examination of past records. individual and corporate contracts, and knowledge of the community Plans and coordinates fund drives for protects reach potential contributors according to special interests or capabilities dges o(support and partnership from individuals, corporations, and potential contributors of the special needs of the City, and encourages individuals, corporations, dations to establish or wntribute to special funds through partrtership, donations of gifts-in-kind. or hes public and private grant agencies and foundations to identify sources of funding for community or other projects mailing lists of potential donors and partners hes funding opportunities, including grants, from individuals, institutions, corporations, and Supervises and coordinates activities of workers engage in maintaining records of contributors and grants and preparing letters of appreciation to be sent to contributors Negotiates agreements with representatives of other organizations for exchange of mailing lists, information, and cooperative programs Performs other duties as may be assigned Knowledge of the principles, methods, materials and equipment needed to conduct fundraising activities General knowledge of marketing strategies and public relations General knowledge of the Community and Business Centers Ability to effectively communicate with and influence from citizens, citizon groups, City Officials and businesses Ability to express ideas and information clearly and concisely, both verbally and in writing Ability to maintain financial records and to prepare clerical and financial reports REQUIRED: :; Two (2) years experience funding track record of successful fundraising activities • DESIRED: c Bachelor's Degree in Public or Business Administration, Finance or a related field _ F..<pe:rienrc may subetihite fnr education on ~ year fnr y?ar hasis a1= a'I Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public Through the use of the telephone and personal contact Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine No significant standing, walking, moving, climbing, carrying, bending, or kneeling Some crawling, reaching, and handling sitting, standing, pushing and pulling Reports [o Department Head SUPERVISION EXERCISED May supervise clerical staff Re~auad. G2i ~ 99'q Rraunotroc- 09'V(2GOG DEVELOPMENT DIRECTOR ~;I:: ~^:,de, 1 ~ ~ 9 i_f Cr E~loys erode: Fro~essional .,n';>n Jlolus I~•u_assij;ed Sa nr<< C:ro::e: oC i 1, This position has not been filled since [he departure from the City of the previous holder of the position. •• • ~ Prepares statement of planned activities and enlists support from the Cify and organizations. Develops public relations materials to enhance the City's image and promote public and private partnership programs Identifies potential contributors to special project funds and supporters of the City's ongoing operations through examination of past records, individual and corporate contracts, and knowledge of the community Plans and coordinates fund drives for projects Identifies responsibilities for personal solicitation, and governing body Organizes direct mail campaign to reach potential contributors according to special interests or capabilities Organizes solicitation drives far pledges of support and partnership from individuals, corporations, and foundations Informs potential contributors of the special needs of the City, and encourages individuals, corporations, and foundations to establish or contribute to special funds through partnership, donations of gifts-in-kind, or requests Researches public and private grant agencies and foundations to identify sources of funding for community service, or other projects Creates mailing lists of potential donors and partners Researches funding opportunities, including grants, from individuals, institutions, corporations, and foundations Supervises and coordinates activities of workers engage in maintaining records of contributors and grants and preparing letters of appreciation to be sent to conUibutors Negotiates agreements with representatives of other organizations for exchange of mailing lists, information, and cooperative programs Performs other duties as may be assigned KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the principles, methods, materials and equipment needed to conduct fundraising activities General knowledge of marketing strategies and public relations General knowledge of the Community and Business Centers Ability to effectively communicate with and influence from citizens, citizen groups, City Officials and businesses Ability to express ideas and information clearly and concisely, both verbally and in writing Ability to maintain financial records and to prepare clerical and financial reports REQUIRED: o Two (2) years experience funding track record of successful fundraising activities DESIRED: o Bachelor's Degree in Public or Business Administration, Finance or a related field o Experience may substitute for education on a year for year basis PHYSICAL REQUIREMENTS Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine No significant standing, walking, moving, climbing, carrying, bending, or kneeling Same crawling, reaching, and handling sitting, standing, pushing and pulling Reports to Department Head May supervise clerical staff m . ~~~~I~A/`~IBEA. ~. . PARKING FACILITIES SUPERVISOR :_„t:~ I ~~ I I 1..-I~~,io~ Status. i>SA -LSr• :.O'JF. N(:II rXC: n'T ~ ~ ~• Responsible supervisory work in scheduling employees for daily, weekly and special events (e.g., Boat Shows, Home Show, Summit. Art Miami, concerts. etc.). ' • • • Supervises employees for attendant parking facilities. • Collects, balances and makes bank deposits. • Checks calendar on a weekly basis for upcoming events. • Gathers and banks tickets for assigned parking lots. • Balances monies from employees. • Completes necessary forms with and for employees- • Issueslreceives keys to/from meter technicians. • Reports any dangers and damages of City parking facilities. • Hires and fires employees. • Deals with customer and employee complaints • Prepares and maintains records and reports. • Performs related work as required • ~ ~ •: • Ability to effectively supervise employees. • Ability to evaluate performance of employees. equipment, and operations. • Ability to establish and maintain effective working relations with employees, other agencies, and the public. . ~ One (1) year full -time supervisory experience including employee scheduling, cashiering, and working with customers. l- • Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact. • Physical ppability to effectively use and operate various items of office related equipment, such as, but no[ limited to, word processor, calculator, copier, and fax machine. • Significant standing, walking, moving, climbing, carrying, and bending. • General and specific assignments are received. Work is performed with wide latitude for the use of independent judgment in the selecliorl of work methods and procedures, and is subject to review for compliance with departmental objectives and standards. SUPERVISION EXERCISED Plans, assigns, and supervises Re^; isi.~ Jd/ 946 ~^.'dnr-,u'-~~:~.na fir_r~liprii R~_ ass fi,_~ to 'orkiq~ i;:e'ations Sum-rsisor ::-r !7;' 105 R_for-ort~l: I~:~; C%;?i?:lrh Fcg~ 2 0l ? PARKING OPERATIONS SUPERVISOR ~b c~~~ i ~~:r.; rrC-, Class C:;d~. ki ad rro{f l-;~~ion ~tc's :~Sr I LSA C'~,~e: No-~ Cx~ rpd $a o •} G agile:::'?' 2 This is highly responsible supervisory and adminisvalive work within the City of Miami Beach's Parking Department. Work requires effective supervision of parking operations within the following Divisions: On-Street: including Metered Parking, Regulatory Signage, and Parking Enforcement programs; Off-Street: including Parking Facilities and Special Events programs. Work includes effective supervision in planning, designing, installaticn, maintenance and/or enforcement of on-street and ofLslreet parking regulations as well as maintaining excellent customer relations with the public, City departments, and other agencies. Work also includes office and field duties as well as the supervision of day-to-day activities within the various disciplines associated with municipal parking operations. Coordinates operational activities with Parking Department Personnel and with other City departments as needed. May supervise any of the following areas: pavement markings, sign making and installation, meter maintenance, facilities maintenance, and enforcement revenue control functions. as applicable. Inspects work sites, to ensure successful completion of work assignments within each area of responsibility. Responds to requests for services and other assistance from supervisors, staff and members of the public. Assures excellent customer relations with the public. City departments, and other agencies through delivery of quality service, prompt handling of special requesfs and satisfactory resolution of complaints. Orders adequate materials and supplies to ensure work proceeds without unnecessary interruptlons. Prepares and maintains records and reports. Provides recommendations on various staff matters including hiring, disciplinary actions and evaluations. Supervises, Veins, assigns, and evaluates performance of operational staff including but not limited to: Municipal Services Workers, Meter Repair Technicians. Painters, Parking Dispatchers, Parking Enforcement Specialists and Sign Makers. Instructs and directs personnel in the proper methods and techniques for accomplishing assigned tasks. Conducts training on methods and on new equipment and enforces safety standards and safe operations. Evaluates performance of equipment and operations. Schedules and assigns daily work activities to subordinate personnel. Assigns routes, zones, work orders, and tasks; and ensures timely completion. Performs related work as required. Extensive knowledge of, skill and ability in parking operations related to the following disciplines. On- Street Parking Operations: including Metered Parking, Regulatory Signage, and Parking Enforcement programs: andlor, the Off-SVeet Parking Operations including: Parking Facilities and Special Events programs. Considerable knowledge of Siate Statutes, County Ordinances. and City Codes related to parking operations and knowledge of all relevant City rules, regulations, policies and procedures. Ability to establish and enforce safety standards andlor safe operating procedures. Ability to plan, supervise and coordinate the work of staff engaged in municipal parkiny operations. Ability to keep records and prepare reports. Ability to effectively instruct and supervise personnel. Ability to evaluate performance of employees, equipment, and operations. Ability to evaluate Uaffic flow and parking within the City and prepare comprehensive reports related thereto. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to communicate both orally and in writing. On-Street Operations High School graduate with six (6) months experience in: On-SVeet Operations including: Metered Parking, Regulatory Signage, and Parking Enforcement programs; andlor, the Off-Street Operations: Parking Parking Facilities and Special Events programs. One (1) year of full-time supervisory experience Valid Florida Driver's license, with acceptable driving record. OfLSUeet Operations: High School graduate with six (6) months experience in Off-Street operations incuding Parking Facilities and Special Events programs. One (1) year of full-time supervisory experience. Valid Florida Driver's License, with acceptable driving record. Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use o(the telephone and personal contact. Physical capability to effectively use and operate various items or office related equipment, such as, but not limited to, Computer, calculator, copier, and fax machine. Significant standing, walking, moving, climbing, carrying, bending, kneeling, some crawling, reaching, and handling, sitting, pushing, and pulling. General and specific assignments are received and work is performed with wide 1a61ude for the use of independent judgment in the selection of work methods and procedures, and is subject to review for compliance with departmental objectives and standards. Plans, assigns, and supervises the work of employees engaged in the Parking Department's On-SUeet and Oft-Street Divisions depending upon assigned area of responsibility. Revised: 10/1998 (Minimum Requirements) Description revised (including Minimum Requirements) 03/27/08 Approved by Personnel Board 3128108 Reformatted: 10/09i20t)6 2 of 2 .n- POLICE FINANCIAL ASSISTANT t.O C lass C:>a?: 'ro-css ~r~a Jron aahi;, t!~a:nasried This is responsible paraprofessional work assisting in the preparation of the Police Department budget and monitoring its fiscal process. An employee in this class is responsible for reviewing existing appropriations, revenue sources, and budgets for accuracy, appropriate usage, and recommendations. • ~ responsible staff work in budget preparation and review, involving personnel, economic lions, cost analysis and review of budgetary procedures tnd appraises financial and operating controls within the Department the reliability of accounting data provided for budgetary matters monitoring and compiling data for specialized reports wdgetary procedures for accuracy, applicability, and administrative control 's and maintains records necessary for budgetary control purposes ;ommendations wncerning redistribution of funds based on past, current, or anticipated needs resolutions, commission memos, and affidavits to request budget approval for expenditures in g., Training. Confiscation, Special Revenue) and implements City and Department purchasing rules and procedures; determines all standing ds, and ensures completion o1 purchases and travel arrangements related tasks as required KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of City purchasing and budget procedures Knowledge of generally accepted accounting principles and practices, including municipal accounting Knowledge of applicable Federal, State, and City laws and regulations relating to departmental expenditures and fiscal reporting Some knowledge of research techniques and availability of information related to budget analysis and • Some knowledge of financial analysis techniques and financial reporting • Ability to carry out complex verbal and written instructions • Ability to supervise and review the work of lower level accounting and clerical personnel • Ability to establish and maintain effective working relationships with other employees, supervisors, departmental officials, officials of other agencies, and the general public Ability to express ideas clearly and concisely, both verbally and in writing • Ability to prepare required reports accurately, and in a timely manner • Bachelor's degree from an accredited college or university in accounting, finance, or business • One (1) year of accounting, andlor financial experience • Experience can substitute for education on ayear-for-year basis • Must have the use of sensory skills in order to effectively communicate and interac! with other employees and the public through the use of the telephone and personal contact • Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machino • No significant standing, walking, moving, climbing, canying, bending, kneeling, or crawling • Some reaching, handling, sitting, standing, pushing, and pulling • ~ General and specific assignments are received from and reviewed by a professional superior Work is performed with little direct supervision and with some latitude for use of independent judgment in the selection of work methods and procedures Work is reviewed for compliance with generally accepted accounting principles, established departmental policies and standards, and attainment of desired objectives SUPERVISION EXERCISED May supervise and be held accountable for the work of clerical or technical personnel kr:iswr' I I / 1 X98 P,elorrnYad~ IQ!J~l..'2.^.Ci.'~ Pac^ "[ ul 2 FINANCIAL ANALYST II ,- J0o .-0 a I I ~/: cc cis c::.rj~ ~r::~ess ~-,~~~ Jr on Jtolus ~'"~c ossi ir~!1 v4 C"y ~=~:7ije,. OJ'i J This is advanced, responsible, rnancial analysis work. Employees in this responsibility for one or more departmental functions. Work involves financial analysis. reporting and problem solving. General supervision is received from an administrative superior who reviews work for conformity wish established financial, administrative, and departrnental policies and attainment of desired objectives, through conferences and review of reports. • ~ ~ May supervise all City payroll functions which includes: c. reviewing and verifying check replacements and computerized payroll reports o reconciling payroll accounts and bank accounts, responding to inquiries from employees o preparing and imputing payroll calendars and schedules <~ processing or supervising the processing of personnel transactions, union contracts, and deductions :; reviewing and approving all payroll magnetic tapes ;; preparing tax reports o processing bank transactions May supervise the Resort Tax program which includes: o assigning and rs~dir_~,aln~~ field audits o addressing ass~~smen~ appeals, reviewing delinquent lists and requests for prosecution dafistical information revenues with the fin e as necessary, conoucung neie auans May supervise Accounts Payable which includes: o assigning and coordinating account clerks o troubleshooting between vendors and City departments regarding disputed invoices reports is its ntenance of files ntries, and refunds u reviewing and posting payroll from time sheets May be responsible for day-today maintenance of financial software package/reports Trains, supervises and coordinates the work of professional, paraprofessional an clerical employees in order to effectively accomplish departrnental objectives Performs related tasks as required KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of generally accepted accounting principles and practices. including municipal accounting Considerable knowledge of research techniques and sources and availability of information applicable to area of assignment Considerable knowledge of financial analysis techniques and financial reporting Considerable knowledge and understanding of the operations of computerized accounting systems, and of regulations relating to carry out c analyze ar prepare or ~a ciencai personnel, m a manner employees, supervisors, • Ability to prepare required reports accurately, and in a timely manner • REQUIRED: o Graduation from an accredited college or university with a Bachelors degree in PubliclBusiness AdminisVation, Finance, Accounting, or a related field o Two (2) years experience monitoring and ensuring compliance with local, state, and federal government grants Work will be highly independent • DESIRED: :: Experience working with government, personal computers (including good working knowledge of lotus 1- 2-3) o Development of operating systems and procedures • Experience can substitute for education on a year for year basis Must have the use of sensory skills in order to effectively communicate and interact wiffi other employees and the public through the use of the telephone and personal contact Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine No significant standing, walking, moving, climbing, carrying, bending, or kneeling Some crawling, reaching, handling, sitting, standing, pushing, and pulling SUPERVISION RECEIVED ?el .nnanen J9/2'~i,~2~~A L::1 General and specific assignments are received from and reviewed by a processional superior Work is performed with little direct supervision and with some latitude for use of independent judgment in the selection of work methods and procedures Work is reviewed for compliance with generally accepted accounting principles, established departmental policies and standards, and attainment of desired objectives • t, ~ May supervise and be held accountable for the work of lower level accounting and clerical employees in the preparation of assigned work telonn~Jrtes ;l~i,~ L4; 2~''JC: OFFICE ASSOCIATE ~b C ~~:. 2 12z .CO C'css Co:f:~, 0=b~e j ~lenco Union Sro's Jndirtsi(ied F'_5r'+ C: dam' '~lo^ Excrnr;l ~.,., • •' Performs varied responsible, supervisory, clerical or technical work of a specialist nature often involving complex work methods and techniques. '~ • ~ ties relative to the municipal services of the department to which plaints and complex problems at the division or departmental level policies. and procedures and disseminate relative information ~ a variety of complex records and reports data for the functioning of the department or division to which assigned ninistrative, technical andlor supervisory duties, [o type forms, correspondence, etc., Acts as supervisor in the supervisor's absence Operates various office machines, word processing and data entry equipment • ~ ~ ~. • Some proficiency in typing, thorough knowledge of modern office equipment, practices and procedures Thorough knowledge of one or more municipal functions, including licensing, personnel, purchasing, storekeeping, record keeping, report writing, couA records and procedures, and other similar municipal functions Knowledge of business arithmetic and English • Knowledge of City organization, ordinances. laws, rules and regulations; proficient in operating a variety of office machines • Ability to supervise other employees • Ability to carry out complex oral and written instructions • Ability to establish and maintain effective working relationships with other employees and the general public One (1) year experience in a variety of responsible administrative or clerical assignments involving extensive typing Ability to type 40 correct words per minute Ability to understand and carry out oral and written instructions Ability to establish and maintain effective working relationships with other employees and the public ~ . • Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of [he telephone and personal contact • Physical capability to effectively use and operate various items of office related equipment, such as. but not limited to, word processor, calculator, copier, and fax machine • No signi0cant standing, walking; moving, climbing, carrying, bending, kneeling, crawling, reaching, handling. sitting, pushing and pulling • ~ General and specific assignments are received and are usually performed under little direct supervision allowing latitude for use of independent judgment Work is reviewed for conformance to prescribed departmental policies and procedures SUPERVISION EXERCISED Supervision may be exercised over subordinate clerical personnel fi-rvi sec I I/1~4's R~I;,r,:ne:i I :~/:i_!120G6 Pogo 2 0l 2 OFFICE ASSOCIATE IV ~np C=npr- Z I t I =tC) C css Cone. Pc r.?rofeaional ,Ingo- Stalus~ t:~,coss~~iifd ~lJ~. ~6de_ IJOn _XC'npl (~'.:Y:1iy vrOtje. oGQ9 This is responsible administrative support work performed relative to the needs of the department andlor the person to whom assigned. Performs a variety of responsible general secretarial duties relative to the needs of the department andlor specific staff person to whom she/he may be assigned, including: typing, taking and transcribing dictation, filing, copying, scheduling appointments and meetings, screening telephone calls, handling incomingloutgoing mail, assisting in major typing projects as assigned • Takes and transcribes dictation and types a variety of documents, technical and statistical reports, data for publication and other material where knowledge of format and presentation is necessary • Answers routine correspondence for supervisor independently • Reviews and checks records, forms and other documents for accuracy, completeness and conformance to rules and regulations • Posts a wide assortment of information to records • Collects information from a variety of sources and compiles data for special and periodic reports • Acts as secretary to one or more boards or committees; arranges board and committee meetings; lakes and transcribes meeting minutes • Interviews and assists visitors • Prepares the department or staff payroll; prepares and maintains departmental personnel records • Operates standard office, word processing. and data entry equipment • Sets up and supervises the maintenance of filing systems • Supervises and trains subordinate clerical employees Performs related work as required e ~ t~ igh knowledge of standard office practices, procedures, equipment and secretarial techniques igh knowledge of business English, spelling and arithmetic to interpret and apply policies and procedures to make difficult arithmetic calculations and to set up complex forms and stafistical tables to type, take and transcribe dictation accurately at a reasonable rate of speed to plan and supervise the work of others to establish and maintain effective working relationships with other employees to work independently in the absence of specific instruction to understand antl follow written and verbal instructions to establish and maintain effective working relationships with other employees; City officials, and the ~I public to communicate effectively, both verbally and in writing, using excellent English to greet the public effectively Bachelor's degree in PubliGBusiness Administration or a related field One (7) year full-time responsible administrative experience in public or business administration, inGuding the use of personal computers Ability to establish and maintain effective working relationships with employees. City officials, and the general public Additional related experience may substitute for education on ayear-for-year basis Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact Physical capability to effectively use and operate various items of office related equipment, such as; but not limited to, word processor, calculator, copier, and facsimile machine No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, sitting, standing, pushing, or pulling Specific assignments are received from an administrative superior Work is performed in accordance with established standards, policies and procedures Work is reviewed for compliance with departmental objectives and standards Supervision may be exercised over subordinate clerical personnel k~;i;er. I / 1 :78 k~lo~ ~`: nH'.: I Cii 03 ~~C3 Fc;,~ ~ cil 2