Request 651 - Internal AuditA
RECORDS DISPOSITION DOCUMENT
N O.
PAGE 1 OF 2 PAGES
1. AGE NAME and ADDRESS
City Miami Beach
OBPI — Internal Audit
1700 Convention Center Dr.
Miami Beach, F1. 33139
2. AGENCY. CONTACT (Name and Telephone Number)
James J. Sutter
'
(305) 673 -- 7020 Ext. 6174
3. NOTICE OF INTENTION The scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify. only
one).
® a. Destruction ❑ b. Microfilming and Destruction ❑ c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the records have been ful sti led, and th further retention is not required for any litigation pending or imminent.
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Signature / Name and Title Date -
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a.
Schedule
No.
b.
item
No.
C.
Title
d.
Retention
e.
Inclusive .
Dates
f.
Volume •
In
Cubic
Feet
g.
Disposition
Action and
Date
Completed
After
ALdho6zation
GS1—
SL
30
Audits — Supporting Documents —
Internal Audit work papers (see
at
3
years
10/01/1994- 09/30/2005
6.0
it
n
6. DISPOSAL AUTHORIZATION: Disposal for the above listed records
is authorized. Any deletions or modifications are indicated.
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7. DISPOSAL CERTIFICATE: The above listed records have been
disposed of in th r d on the ate shown in column g.
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Si�p2Yd� yy� � ate
an itle, °6
Custodian /Records Management Liaison Officer Date
witne'
V111t,19
A
RECORDS Dl$�Ibg bA b&CUMENT
No. S�
PAGE 1 OF 1 PAGES
1. AGENCY NAME and ADDRESS 201 NOY r I
City of Miami ]Beach
OBPI- Internal Audit CITY cLERKr� OF
1700 Convention Center nr.
Miami Bach, F1. 33139
AGENCY CONTACT (Name and Telephone Number)
es J. Sutter
(305) 673 - 7020 Ext. 6174
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only
one).
® a. Destruction ❑ b. Microfilming and Destruction Cl c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are Correctly represented below, that any audit requirements for
the records have been justified, Wffib t f er retention is not required for any litigation pending or imminent.
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Signature Name and
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9.
Disposition
Date
Completed
After
Authorization
GS1
57
�-
Resort Tax: Work papers & 1
Su Docume for FY 00/0
3
ye
10/01/2003- 09/30/2004
10.0
6. DISPOSAL AUTHORIZATION: Disposal for the above listed records
is authorized. Any deletions or modifications are indicated.
7. DISPOSAL CERTIFICATE: The above listed records have been
disposed of in .• nennd on a date shown In column g
Sign = e / � ( Date
Custodian /Records Management Liaison Officer Date
Na and .We
Wi
i[
NO. j J
RECORDS DISPOSITION DOCUMENT
PAGE 1 OF 2 PAGES
1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
City`of Miami Beach James J. Sutter
OBPI- Internal Audit
(305) 673 - 7020 Ext. 6174
1700 Convention Center Dr.
Miami Beach, Fl. 33139
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only
one).
® a. Destruction ❑ b. Microfilming and Destruction ❑ c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the records have been fu Asti red, nd that further retention is not required for any litigation pending or imminent.
Signature Z / Name and Title
6. DISPOSAL AUTHORIZATION: Disposal for the above listed records 7
is authorized. Any deletions or modifications are indicated.
U " L4
(
1' ' K !
Signature
f.
g.
a.
b.
C.
d.
e.
Volume
Disposition
Schedule
Item
Title
Retention
Inclusive
In
Action and
No.
No.
Dates
Cubic
Date
Feet
Completed
After
Authorization
Audits — Supporting Documents —
GS1—
30
Internal Audit work papers (see
3
10/01/1994- 09/30/2005
6.0
SL
attached listing)
Y ears
6. DISPOSAL AUTHORIZATION: Disposal for the above listed records 7
is authorized. Any deletions or modifications are indicated.
U " L4
(
1' ' K !
Signature
Name and Title
Custodian /Records Management Liaison Officer
Date
Date
Witness
Page 2 of 2 Pages
Continuation Page Dated 11/17/2011
a.
Schedule
No.
b.
Item
No.
C.
Title
e.
Inclusive Dates
f.
Volume
in cubic
feet
g.
Dispostion
Action and
Date
# of
FY TOpiq Files
GS1
57
Audit - Supporting Documents - Internal Audit Workpapers
6.0 in
1994/95 Tennis Centers Audit and Follow -up 3
10/1/93- 13/31/94
total
1996/97 Property Mgmt Chargebacks 3
10/1/96- 1/31/97
1997198 Recio & Associates 1
10/1/96- 9130/98
1998/99 Florida Lawn Service (Interim Review) 1
1/1/99- 3/31/99
1998/99 Mgmt Service Agmt SMG - Convention Ctr 2
10/1/97- 6/30/99
1999/00 Anchor Shops Garage /Quik Park Operational Rev 1
12/1/98- 2/29/00
1999/00 Beachfront Concession - Penrods 1
10/197- 9/30/00
1999/00 Quik Park Anchor Shops Garage Exp Rev 1
12/1/98- 9/30/00
1999/00 Workers' Compensation 1
1011/97- 10/31/99
2000/01 Penrods Peir Park Restaurant 1
10/1/98- 6/30/01
2000/01 Recreation Programs Audit 3
9/1/00 - 9/30/01
2000/01 Surplus Inventory Auction Audit 2
12/1/00- 9/30/01
2000/01 Waste Companies Franchise Fees Revenues 1
10/1197- 9/30/99
2001/02 Leases of City -Owned Properties 2
10/1/98- 9/30/02
2001/02 Parking Dept Towing Revenue Follow -up 1
1/5/02- 9130/02
2001/02 Smith & Wollensky Lease 1
12/1/97- 9/30/02
2002/03 Florida Lawn Service 2
1/1/02 - 1/31/03
2003/04 All Services Miami Dade 2
10/1/00- 4/30/04
2003/04 Browning- Ferris Industries Franchise fees 3
10/1/00- 3/31/04
2003/04 Davis Sanitation Franchise Fees 2
10/1/00 - 10/31/03
2003/04 Flamingo Tennis Center 1
4/15/02- 12/31/03
2003/04 Loprefra Roll -off 2
1/1102 - 5/31/04
2003/04 Municioal Waste Company Analysis 1
Mar -04
2003/04 Parking: Coin Room Controls 1
08/0512004
2003/04 Waste Management Franchise and R fo Way Fees 2
1/1/00- 12/31/03
2004/05 Bus Shelter Advertising and Follow -up 1
10/1/93- 3/31/95
2004/05 Professional Course Mgmt Agreement 3
10/1/03- 9/30/05