Memo 005-2013 Status Update on Parking Mobile Applications &% I B EAC
OFFICE OF THE CITY MANAGER MEMORANDUM
//005 -2013
TO: Jerry Libbin, Commissioner
FROM: Kathie G. Brooks, Interim City Manager A ll '
DATE: January 25, 2013
SUBJECT: Status Update on Parking Mobile Applications
In response to your inquiry, attached is a memorandum from Parking Department Director
Saul Francis providing information on the status of the Parking Mobile Applications:
Should you require any additional information, please do not hesitate to contact me.
KGB /pp
Attachment
c: Mayor and City Commission
Patricia Walker, CFO
Raul Aguila, Chief Deputy City Attorney
Saul Frances, Parking Department Director
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We are committed to Providing e public service and safety to oil who live, wok, and play in our vibrant, tropical, historic community.
M '. MI AMIBEACH
DEPARTMENT Division MEMORANDUM
TO: Kathie G. Brooks, Interim City Manager
FROM: Saul Frances, Parking Director'f
DATE: January 24," 2013 a
` SUBJECT: Status Update on Parking Mobile Application
The,following� is a status report regarding Request for Proposal (RFP) No. 32- 10/11,
for Mobile Applications Developers for Municipal Parking, Transportation, Parks and
Recreation, Special Events, and Other City Services..
Currently, Parking in Motion, LLC (n /k/a "Park Me "), the`firm awarded RFP No. 32-
10/11 is reviewing the final draft of the Agreement and we are awaiting final
comments. The agreement provides for launch of the mobile app within sixty (60)
days after execution of the agreement.
In regards to the delay in completing this project, the following two factors have
caused significant delays:
Issue No. 1
This project was initially intended to provide mobile app services for the City's .
Parking System and other City services, including Parks and Recreation and Special
Events among others.
Upon award of the RFP to Park Me, numerous negotiation meetings were held with
Park Me as well as internal meetings with Parks and Recreation; Tourism and
Cultural Development; Information Technology; and the City Manager's Office.
After much discussion and consideration, it was determined that the mobile app for
Parking should proceed as a standalone project since the Park Me mobile app is
specifically designed . to provide parking related information and services. It was
further agreed that.a mobile app for other City services would need to be developed
as a separate project. Although Park Me has the technical capability to. provide
these services and is willing to do so, their expertise lies with parking related
services.
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
Issue No. 2
The drafting and legal review of the mobile application agreement was further
9, pp g
delayed due to the volume of contract work assigned to the City Attorney's Office.
This delay was exacerbated when the City Attorney's Office played a key role in
supporting the Procurement Division immediately following the termination of the
former Procurement Director. As a result, Raul Aguila, Chief Deputy City Attorney
took on an expanded role supporting the Procurement Division. Unfortunately, this
increased his workload and furthered the backlog of agreements and contracts. This
backlog was addressed on a priority basis. At this time, the Park Me's legal counsel
has the final draft of the agreement and we are awaiting their final "comments.._
KGB /PD /RA/SF
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We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.