December NCAC 2016COMMITTEE MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
MIAAAIBEACH
OFFICE OF THE CITY MANAGER
Neig hborhood/Community Affairs Committee
Commissioner Micky Steinberg, Chair
Commissioner Michael Grieco, Vice-Chair
Commissioner Kristen Rosen-Gon z$ez, Memt
Commissioner John Elizabeth Alem{n, Alterna
Jimmy L. Morales, City Manager $i
December 9, 2016
MEETING OF THE NEtcHBORHOdD/COMMUNTTYAFFATRS COMMITTEE (NCAC) ON
FRIDAY, DECEMBER 9, 2016
A meeting of the Neighborhood/Community Affairs Committee has been scheduled for Friday,
December 9, 2016 a[Z:OO pm in the Commission Chambers, 3'd Floor of City Hall.
The agenda for the meeting is as follows:
OtD BUS,,VESS
1. Discussion Regarding The Possible Addition Of A Skate Park !n North Shore Open
Space Park
Commission ltem R9E, January 13,2Q16
(Sponsored by Commissioner Arriola)
Jeff Oris, Economic Development Division Director
2. Traffic Management Alternatives Discussed At The February 24,2016 Gommission
Workshop On Traffic Management - Revisit On Prairie Avenue To Allow Right Turns
To Travel Eastbound
Commission ltem C4l, March 9, 2016
(Transportation)
Jose Gonzalez, Transportation Director
Status: ltem deferred. Pending analysis on traffic impacts in the 41 Street corridor
after Art Base!.
3. Discussion Regarding The Temporary Relocation Of Maurice Gibb Playground
Commission ltem R9F, July 13,2016
(Sponsored by Commissioner Rosen Gonzalez)
John Rebar, Parks and Recreation Director
Status: ltem deferred. Pending charrette results with community.
We ore commifted fo provtding excellent publtc service ond so{e,y- to oll who live, wcrk, ond ploy in ou vibronl lropical. historic community'
To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to
review any document or participate in any city-sponsored proceeding, please contact 30560+249 (voice) or 305€73-7218 (TTY) five days in advance to
initiate ),our request. TTY users may also call 711 (Florida Relay Service).NCAC # 1
MONTHLY CRIME UPDATE
4. Monthly Crime Update
Commission ltem R9D, April 13,2011
(Sponsored by Vice-Mayor Grieco)
Samir Guerrero, Police Major
NEI/Y BUS,,VESS
5. Discussion On The Status And Possible Expansion Of The Big Belly Pilot Program
Commission ltem C4H, September 14, 2016
(Sponsored by Commissioner Rosen Gonzalez)
Jay Fink, Assistant Public Works Director
6. Discussion And Update On Normandy Pool
Commission ltem C4N, September 14, 2016
(Sponsored by Commissioner Steinberg)
John Rebar, Parks and Recreation Director
7. Discussion Regarding The city's Use of Host compliance services
Commission ltem C4H, October 19, 2016
(Sponsored by Commissioner Rosen Gonzalez)
Hernan Cardeno, Code Compliance Director
8. Discussion Regarding Painted Bike Lanes
Commission ltem C4l, October 19, 2016
(Sponsored by Commissioner Rosen Gonzalez)
Jose Gonzalez, Transportation Director
9. Discussion And Presentation On Making Miami Beach A "City Of Kindness"
Commission ltem R9D, October 19,2016
(Sponsored by Commissioner Steinberg)
Tonya Daniels, Director of Communications
Status: ltem deferred. Pending conversation with Tonya Daniels.
10. Discussion Regarding Recommended Traffic Calming lmprovements ln The Central
Bayshore Neighborhood
Commission ltem R9T, October 19, 2016
(Transportation)
Jose Gonzalez, Transportation Director
11. Discussion Regarding The Future Activation And Programming Of Lummus Park
Commission ltem R9AN, October 19, 2016
(Sponsored by Commissioner Arriola)
Vanessa Williams, lnterim Director of Tourism, Culture, and Economic Development
NCAC # 2
12. Discussion To Gonsider Approving The Ptacement Of A Plaque At The Beile lste
Park Flag Pole Dedicated To The Heroic Men And Women tn The Armed Forces And
First Responders For Their Service
Commission ltem C4A, October 26,201G
(Sponsored by Commissioner Alemdn)
John Rebar Parks and Recreation
13. Discuss The Placement Of Farah Service Eue Sports Equipment At Different
Locations Throughout The City
Commission ltem C4A, November 9, 2016
(Sponsored by Commissioner Arriola)
John Rebar, Parks and Recreation Director
14. Discussion on An Additional Designated Dog Area tn North Beach
Commission ltem C4D, November g, 2016
(Sponsored by Commissioner Steinberg)
Eric Carpenter, Assistant City Manager/Public Works Director
John Rebar, Parks and Recreation Director
15. Discussion To Name The South Pointe Park Fountain ln Memory Of Mark N.
Overton, Former Deputy Chief Of The MBPD
Commission ltem R9AD & R9AE, November g, 2016
(Sponsored by Commissioner Arriola and Commissioner Grieco)
John Rebar, Parks and Recreation Director
NCAC # 3
Neighborhood/community Affairs committee Meeting
DECEMBER 9,2016
DISCUSSION REGARDING THE POSSIBLE ADDITION OF A SKATE PARK !N NORTH
SHORE OPEN SPACE PARK
Commission ltem R9E, January 13,201G
(Sponsored by Commissioner Arriola)
Jeff Oris, Economic Development Division Director
lreu # 1
NCAC # 4
I\AIAMIBEACH
city of Miami Beach, 1700 convention center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMITTEE MEfuIORANDUM
TO: Chair and Members of the
Committee
FROM: Jimmy L. Morales, City Manager
DATE: November 1g,2016
SUBJECT:Addition of a Skate park ln North
Discussion Regarding the
Shore Open Space park
The purpose of this memorandum is to update the committee as to staffs effortsregarding the potential placement of a skate part in Nortn Beach and the committee,srequest for staff to provide additionar informatiJn ,g"rJir,;'how the city.
BACKGROUND:
For several years, the city has had within its work plan to site and construct a skate parkwithin the municipal limits- Multiple sites have b;; "hbred throughout the city witheach location posing challenges. These chatlenges in.rro" resident objections to theuse close to their hom.es that tne city has been uiable to mitigate to date. Nonetheless,the city has continued to pursu"
" rit" for.such
"'
p*[o'r"'to the demand from the localskating community and local residenis who would [k;i; have a place for skaters toenjoy their sport.
ln the spring of 2015, Velosolutions usA, a locally-based company, made presentationsto the Parks and Recreation Board and the Mayoi's gir" Riuoon panel on North Beachregarding a mixed use, ail-wheers, pump- traik concept. inis concept varies from atraditional skate park in that it is more of a contoureo ano graded track suitable forskateboards, rollerblades, bicycles anoirre tke, anoltl. ror" suited to use by personsof all ages and skill levels. A'traditional skate prrr, *nite Jseaute by rollerbladers andcertain bicyclists, is more for skateboard riding
"no *ourJinclude steeper ramps andother elements on which to launch into various ,,tricks,,.
During the last year or so, the North Beach.community has become more accepting ofthe location of a skate park or att wneers tract witni'n'inl "r", of the city, and themembers of the Neighborhood/community Affairs C;rit;; (NCAC) asked for staff toseek potentiar rocations in North geacn fb1 tn9 "itid ;i ;;e or both of these types offacilities' several locations *"t" pr"."nted to the NciC at'iheir Aprit 1s, 2016 meeting.The NCAC asked for three staff 'reconrmended
sites; the ii"o Street (pg2) parking lot,the west Lots (those lots on the west sioe of collins nr"nr" between 79h street and87th street), and the south end or lrortn shore op"; d;;;" park to be brought to apublic workshop in North Beach for the prrpo"", oi ga*lering the input of the public. ln
NCAC # 5
addition, the NCAC also requested that input be obtained from the parks and RecreationFacilities Advisory Board and the Mayor's North Beach Master plan Steering Committee.
At the aforementioned pubric input meeting, herd on May 2s, 2016, the pubric inattendance suggested the location at the North Shore Open Space park as theii desiredsite. lt was clear that the public actually favored the TZ"d itr""i rotr- tocation, uutindicated preference for the park location due_to an anticipated time lag on constructinga park on the parking lot. The Parks and Recreation Facilities Advr:sory Board alsorecommended the North Shore Open Space Park location at their Uay iOrc meeting.The North Beach Master-Plan Steering Committee requested conceptual drawings ofeach of the three sites before committing to support a particular location. Unfortunately,the Committee was sunset before the drlwings could be reviewed and thus it made norecommendation.
The NCAC, at the October 21, 2016, was presented with conceptual drawings of a skatepark in the three locations under consideration. After a short discussion, it vias clear theCommittee unanimously favored the 72nd street parking lot with an understanding thatthe placement of a skate park at this location will'causJ a loss of parking spaces in theexisting lot. The NCAC requested that staff return to the Novembe6elting with moreinformation regarding the loss of parking if a skate park is located at the site, thepotential for reconfiguring the parking lot with a paiking structure, the inclusion ofgreenspace on this block, and the inclusion of other amenities as outlined in the recenflyadopted North Beach Master plan.
This 72nd Street Parking--lot, also known as lot Pg2, is an entire block boun ded by TZndStreet on the South, 73d Street on the North, Collins Avenue on the East and HardingAvenue on the West' The lot contains 320 parking spaces and it serves the generalcommercial uses to the south and north of the lot,is well as providing pariing'for tneNorth Shore Park and Youth Center, the beach, and for events at the North BeachBandshell. Given the uses the lot serves, it sees peak usage on the weekends, when
leach use is highest, and during special events at the bandsnett and at the North ShorePark and Youth center that draw larger crowds for several hours at a time.
An all-wheels skate park placed at this site would be maximized at about 2g,OOO squarefee! in area' The park could be as small as 9,000 square feet, but it has been evaluatedat the maximum size thus far. In an effort to provide conformity with the North BeachMaster Plan (issues related to the North Beach Master Plan will-be explored later in thismemorandum) and to minimize neighborhood impact, it would be suggested that theskate park be placed on the northein side of the block that is no* tnE"zzH Stieet tot.This will move the activity as far away from the heavy activity on Collins Avenue andfrom Burleigh House residential tower while still placing the activity near the North ShoreYouth Center' This location also allows for a more direct connection of the skate park tothe Beachwalk at ocean Terrace and 73d Street. Connection to the Beachwalk was ahigh priority for those that attended the May 25th public input meeting. Additionally, thislocation will allow for the future developmeni of a parking structure more to the southern(72nd Street) side of the block as contemplated in the North Beach Master plan.
lf the City were to maximize the size of the skate park and provide the largestcontemplated footprint. of 2g,000 square feet, the paik would occupy the area ofapproximately 100 parking spaces in the existing lot. With this arsrrption, the staffcontacted Walker Parking Consultants, who had prepared a 2Ol4 parting analysis of
NCAC # 6
North Beach, and asked for a basic assessment of what the loss of these spaces would
mean to the parking occupancy levels of the lot. The resulting analysis can be found in
Table 1.
The calculations in Table 1 do not include additional parking that would be needed for
visitors to the skate park. While many users of the park will ride skateboards to the
location, the park could be a draw from a larger area and thus attract users that will
arrive by automobile. Staff is working with Walker Parking Consultants to ascertain
parking needs for the park, however, additional research is required to make a more
direct correlation of parking demand from such a use due to varying types of skate parks
and the limited number of such public parks locally, in the state, and across the Nation.
TABLE I - Parking Occupancy lmpact
Obserued Conditiors
Sat
Block/Lot lnventory Noon 4:ffiPM 9:@PM
L3/P92 305 1s6 M 2A
Occuponty 5796 fifD{ 6fr
Potential Conditiors
Sat
Block/Lot lnventory Noon 4:0PM 9:8PM
Weekday
1t0AM 2:SPM 7:SPM
76
2s%
81
2n6
109
fit{
wMtuax 7ilx
Weekdry
IISAM 2:0Pwt 7:0PM
76 81 799
3796 4ffi 53X
L3/ P92 205 1s6
Occuponcy 7616
'plus added demand of skate park
Table 1 (Observed Conditions) shows that without factoring in the additional parking
needs of the skate park, the lot experiences full occupancy only in the late afternoon on
Saturdays with the remainder of the Saturday and weekdays showing significant
vacancy throughout the day. When the loss of 100 spaces (Potential Conditions) is
considered, it shows that weekday parking needs could be accommodated, but Saturday
usage would become even more deficient. Again, this analysis does not address the
additional need for parking due to the skate park though lt is unlikely that the additional
need would put occupancy over capacity during weekday periods, but it would place
even more burden on the Saturday parking need.
Additional parking needs that may come from expected development in the area,
coupled with even somewhat successful North Beach revitalization efforts, would then
mean that this lot would start to see additional demand pushing occupancy levels even
higher.
Given this, unless the City wishes to minimize the footprint of the skate park (it can be as
small as 9,000 square feet) it would be best to look at the vision for the block
contemplated in the North Beach Master Plan for the entire block.
NCAC # 7
RECOMMENDATIONS IN THE NORTH BEACH MASTER PLAN
The adopted North Beach Master Plan focuses on the future potential of the 72nd Street
Parking lot (P-92) as anchor of greenspace/civic use. lt was, however, immediately
recognized during the planning process that the lot serves the parking needs of the
events at the North Beach Bandshell, North Shore Park and Youth Center, and visitors
to the beach and thus the greenspace/civic uses would need to be accomplished without
the loss of the 320 parking spaces the lot provides. These spaces serve the area for
major events at the Bandshell, North Shore Youth Center and Park, and the beach and
have the potential to serve the Town Center area. lt is for these reasons the Master Plan
describes and includes several illustrations that show a progression of the parking from
its current state to a valet lot that is significantly smaller in footprint than the current lot
but with no loss of spaces, to ultimately a full parking structure (see lllustration 1). The
illustrations show parking to be in the southwestern portion of the lot specifically so that it
can continue to serve the aforementioned facilities, but so that it can also have some
orientation and be suitable for future uses in the Town Center area as it would be
located only one block from the area.
ln addition to the above, residents in our public input meetings often expressed a desire
for the City to keep this lot in civic use and to maintain greenspace so that it was clear
that the land from the "ocean to the bay" was public domain. The illustrations also show
how the lot was further designed to keep open space across the northern half of the
block with an active skate park and open fields/lawns to maximize activities.
The lot's design in the Master Plan also addresses another lingering issue in the area;
The curve in Collins Avenue, the open space due to Bandshell Park, and the
greenspace at the eastern edge of the 72nd Street parking lot act as a barrier to
pedestrians continuing to walk northward to the commercial area north of 73d Street on
Collins Avenue. The visual barrier these components present makes pedestrians feel as
if they have come to the end of the commercial district and thus, they do not continue to
walk towards those businesses north of 73d Street that are not visible to them. Two
smaller buildings are shown in the illustration as a way to assure pedestrians that the
commercial district continues. The buildings are described as potentially caf6s with
outdoor seating areas or other more public types of uses such as a library or community
center (see Map 1).
Other City requirements and desires were also outlined in the Master Plan for any
parking structure placed at the site. These included the need for retail, commercial,
office space on the ground floor and the potential to include residential units as part of
the project or to ensure the structure was designed for easy conversion to residential if
there is not sufficient need for parking in the future to warrant the structure's continuation
as a parking garage. While not specifically mentioned in the Master Plan, the ground
floor of a parking structure, due to its limited commercial potential and proximity to the
North Shore Youth Center, could be an ideal location for a teen center or for the
relocation of the library. lt would also be appropriate to consider including a skywalk or
other direct connection above the roadway from the parking structure to the Youth
Center to increase safety for those traversing Abbott Avenue. This connection could also
encourage more parking in the garage, thereby alleviating parking pressure on the
parking lot at North Shore Park.
ADDRESSING PARKING NEEDS
The illustration from the North Beach Master Plan shows a parking structure at the
southwestern portion of the block. lt further shows the structure occupying about two-
NCAC # 8
thirds of the western half of the block. The City Code currently allows a majority parking
structure on the site to be up to 87 feet in height. However, only the lower 50 feet of this
could be used for parking while upper floors could be used for other residential or
commercial uses, but are probably not that desirable at this site. At a 50 foot height limit,
the structure would be limited to four stories: ground floor retail/civic uses with some
parking and three floors of parking. The structure was shown with this configuration so
that it could serve all of the needs of the area and allow for a pedestrian extension of
Harding Avenue from the south through the new park. This would provide an inviting
view to drivers as well as allowing the road to terminate in a greenspace rather than with
the side of a parking structure.
Following what is allowed in the City code, a structure configured as illustrated would
provide approximately 270 spaces with 45,000 square feet of useable space for location
of a civic center, teen center, retail space, or for relocation of the public library. An
additional story could be added to the structure with a waiver by the City Commission,
yielding 44 more spaces for a total of 360. The waiver could be appropriate as it may
only be for about 5-10 feet to account for higher ceiling height on the ground floor that
would be appropriate for retail and to address future sea level rise. Additionally, several
more spaces could be made available if the entire ground floor were not dedicated to
civic or retail space. The number of additional spaces at the ground floor would depend
on the space needed for access to them and the amount of space made available.
This scenario gains approximately 40 spaces as compared to the cunent lot capacity,
but it does not account for the approximately 150 spaces that would be required if the
entire ground floor of the structure were to remain non-parking space (based on a retail
use at 1 space per 300 square feet), thereby continuing to leave the area in a parking
deficit compared to what exists today. lt would not be required that the entire ground
floor be used for non-parking uses and some parking could be located on the first level
thus increasing the amount of parking and decreasing the amount required for the new
uses in the structure. Additional parking would also be required to serve the skate park,
though as mentioned, we do not yet have the information to determine the number
required. lt should be noted that the City Commission has the right to waive or reduce
certain parking requirements, which would be appropriate if more civic uses such as a
library or teen center were to utilize the space.
To satisfy overall area demand and increase the amount of parking available for the
Town Center area's future revitalization, the parking garage could also vary from the
Master Plan to occupy more of the southern half of the lot (see Map 2). While this may
spoil the more pedestrian-friendly design, the potential to combine what is shown as a
parking garage and a building for retail or civic use in the Master Plan and provide for a
larger garage with ground floor civic and retail uses may also be appropriate. The
southern half of the block can easily provide for a structure footprint that, with waiver for
an additional floor, could provide closer to 500 spaces. lf a structure were designed that
utilized two{hirds of the southern half of the lot (approximately 59,000 square feet) and
utilized the assumptions from the previous example of Commission waivers for an
additional floor, this five-story garage would yield a minimum of 472 spaces if the entire
ground floor were dedicated to non-parking uses. These ground floor uses would also
generate a demand for an additional 196 spaces if the retail parking requirements are
utilized. lt would be more likely that some ground floor spaces would be more
appropriate than 59,000 square foot of non-parking uses in this location, which would
increase the number of spaces and decrease the additional demand due to the non-
parking uses.
There is significant space on the southern half of the block that can be used as
NCAC # 9
described above, or another configuration could be designed that would change all of
the elements around on the lot to provide for a more efficient use of the lot overall while
maintaining parking, the skate park, appropriate civic uses and any other desired uses.
PARKING STRUCTURE COSTS
Basic cost estimates for building a parking structure can be determined by using the
City's current parking space cost factor of $30,000 per space for construction of parking
structures + 30o/o of this cost added on for soft costs (design and other). Table 2 shows
costs of the examples given and two sizes between the examples. lt should be noted
that these are just estimates and there will probably be additional costs based on the
type of ground floor uses (Table 2 assumes no ground floor parking).
TABLE 2 - ESTIMATE PARKING STRUCTURE COSTS
Sq. Ft Area # of Soaces Cost
45.000 360 $14.400.000
50,000 400 $16.000.000
55,000 440 $17,600,000
59.000 472 $18,880,000
Currently, there is $2.8 million available in North Beach lmpact Fees/Fees in lieu of
Parking which can be used to increase parking availability in the North Beach area. The
Commission could chose to develop the program for the lot today, but implement it over
time, thus allowing time to develop the funding for the garage.
OTHER CONSIDERATIONS
The City's Parks and Recreational Facilities Advisory Board adopted the following
motion at their November 2,2016 meeting:
The Parks and Recreational Facilities Advisory Board has for the past year been
discussing various recreational facilities and locations. After giving a lot of
consideration and reviewing the North Beach Master Plan, it seems most efficient
to the board to consolidate the following four (4) sports activities into the
conceptual design of the 72nd Street Lot in order to create a recreational sports
corridor: a competitive pool, batting cages, skate park and regulation size soccer
field. Parking and the appropriate life safety considerations for crossing Harding
Avenue should also be considered in the plan.
The uses contemplated on the site by this motion will have implications on the need for
additional new parking. Additionally, the North Beach Master Plan contemplated the
siting of a skate park at this site under all three scenarios illustrated for this site. One of
the scenarios presented also showed the potential for an open multi-use, however, this
scenario did not include any parking on the block at all. Thus, the siting of
recreational uses at this site would be incompatible with the master plan.
NEXT STEPS
lf the Committee would like to move forward with investigating the location of a
park at the 72nd Street lot, several things would need to be decided:
How large should the skate park be?
skate
NCAC # 10
How much parking needs to be located on the site?
lf a parking structure is desired, how large should it be?
What ground floor uses should be accommodated if a parking structure is to be built?
To answer these questions, it is recommended that a full design of the lot be prepared.
This design should seek to balance the size of the skate park and other uses
contemplated by the Master Plan, while simultaneously maximizing the amount of
parking spaces and the amount of greenspace provided on the block.
ADMINISTRATION RECOMMENDATION
It is recommended that the Committee seek a more comprehensive design of the entire
lot to address the lingering question as to size of the skate park and potential parking
structure so that a more detailed cost analysis can be provided.
Should you have any questions regarding the draft plan, please contact Jeff Oris at (305)
673-7577 x6186.
C: Kathie Brooks, Assistant City Manager
John Rebar, Parks and Recreation Director
Vanessa Williams, Tourism, Culture, and Economic Development lnterim Director
Jeffrey Oris, Economic Development Division Director
Saul Frances, Parking Director
NCAC # 11
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NCAC # 12
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NCAC # 14
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
MONTHLY CRIME UPDATE
Commission ltem R9D, April 13,2011
(Sponsored by Vice-Mayor Grieco)
Samir Guenero, Police Major
lrem # 4
NCAC # 15
DISCuSSIoN Ar CoTUMITTET MEETING
NCAC # 16
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSSION ON THE STATUS AND POSSIBLE EXPANSION OF THE BIG BELLY PILOT
PROGRAM
Commission ltem C4H, September 14,2016
(Sponsored by Commissioner Rosen Gonzalez)
Jay Fink, Assistant Public Works Director
lreu # 5
NCAC # 17
MIAMIBEACH
Cify of Micmi Beoch,1700 convenrion cenrer Drive, Miomi Beoch, Frorido 33 I39, www.miomibeochfr.gov
E MEMORANDUM
TO:Chair and Members of the Affairs Committee
FROM: Jimmy L. Morales, City Manager
DATE: November 19,2016
SUBJECT: DTSCUSSTON ON THE STATUS
PROGRAM
POSSIBLE EXPANSION OF THE BIG BELLY PILOT
BAGKGROUND
At its July 8, 2015, the city commission accepted the recommendation of the May 2 z,zolssustainabilityand Resilience committee, to proceed with a pilot program and explore a range of financing optionsproffered by Big Belly Solar without advertising and sublequentty adopted Resolution 2015-29067. onDecember 4 ,2015 the city and Big Belly solar, lnc. (Bigbelly; agreeo to launch a 12-month pitot programthat would allow for the lease of twenty-fo ur (24) Bigbelly + Smartbelly Double Stations under a servicecontract at a monthry rate of $12g per station, for a totaimonthry cost of $3,072.
These stations were installed in key tocations throughout the city, including the Entertainment Districts,commercial Districts and city Parks. The determining factors for the placement of these stations werepedestrian traffic, the available space allowing forADA requirements, and the availabilityto sunlight. Thelarger footprint of the units does provide a challenge atong narrow sidewalks.
servicing of these stations is based on: email notification, visual inspection and customer complaints.During the development of the pilot, it was estimated that there would be a decrease in the requiredservicing with these containers. on average, the stations have seen service reductions from:
o Entertainment areas: from eighteen (18) times per week to seven (7) times per week. commerciar areas: from seven (7) times per week to two (2) times per weeko Park areas: from seven (7) times per week to three (3) times per week
The stations were most effective in City parks, high traffic and commercial areas. lt was also determinedthat these containers would be more user-friendly irtney could be activated with a foot pedal as there wassome resistance to having to open the container with the handle,
At the onset, there was contamination of the recyclable materialwhich was addressed by changing theconfiguration of the opening of the containers. This has significanfly improved the qualityof the recoveredmaterials.
There were some complaints of odors where food wastes had been disposed of in the vicinity of thesidewalk caf6s' More frequent emptying and cleaning the units has been done in an attempt to address
NCAC # 18
The service arrangement worked well and provided a fix cost with the exception of two instances ofvandalism. The repair costs totaled $2,g3g.
The majority of the trash receptacles located throughout the city are emptied on a routine basis by thefranchised waste haulers as part of their contract at no additional cost. There are some that are emptiedstrictly by city personnel and there is the potential for savings in labor costs to be achieved. Additionally,there may be heavily used receptactes that could reduce the likelihood of being full between servicing.
ANALYSIS
At its october 26,2016 Sustainability and Resiliency Committee meeting, the Committee requested afinancial analysis be conducted of the Bigbeily pirot irogram.
on washington Avenue between Sth street and 17h street, the sanitation Department services 65 trashand recycling stations. The current trash receptacles are manufactured by victor-stanley. city staff hasprepared a scenario in which the standard ci$ trash receptacle is replaced with the Bigbelly stations inthe entertainment district on washington Avenue. The purchase cost for a Victor-stanley can is $1,400over the course of its ten year service life; it is refurbished every other year at a cost of $200, This resultsin an average annual cost of $220 per year. The typical can requires 1g service collections per week. Alitter control crew collects the trash can liners on an as needed basis and places them near the can forcollection while conducting other litter control duties. Each collection requires five minutes of time whichincludes pickup and disposal. For one year the average amount of time spent collecting the victor-Stanley cans is 5,070 hours.
the issue. lt is recommended that these units not be rocated in
establishments.close proximity of outdoor eating
Number of
Cans
Can
Disposal
Time
Number of
Services
Weeks in a
Year
Total
Disposal
Time
(hours) in
One YearVictor Stanley 6€5 18 52 5070ot57521972
The use of the Bigbelly stations in the entertainment district on washington Avenue cost $1 2g per monthper can which equates to $99,840 for the 65 cans for the first year and every year thereafter. The Bigbelly stations are anticipated to require seven service coltections per week and a litter control crew willcollect the full liners for pickup and disposal. Assuming a five minute collection time, for one year theaverage amount of time spent collecting the Bigbelly stations is 1,g72 hours.
NCAC # 19
Victor Stanlev Bisbelly Stations
vYasntngton Ave trom 5th to 15th
Street
Year 1
Labor Cost by Hours 5,070 't,972
Labor Cost at $20 per/hr s101,40c $39,440
Number of Services Per Year 60,840 23,660
Number of Cans 65 65
Annual Cost per Can $22C $1,536
Total Cost of Cans $14,300.0c $99,840.00
The analysis for the entertainment district on Washington Avenue demonstrates that over a ten year
period for 65 cans the City will spend $244,400 on the Victor-stanley cans versus $1,037,840 on the
Bigbelly stations.
The following scenario is of the standard City Victor-Stanley can versus the Bigbelly station in Lummus
and South Pointe Parks, which is located on the east side of Ocean Drive from 5th to 14th Street and 1
Washington Ave respectively. The Sanitation Department services 14 standard cans 11 times a week in
Lummus Park. This task typically requires an employee and the use of a gator vehicle and takes on
average five minutes to collect one can. This is in addition to the employees other litter control duties.
Victor Stanlev Bisbelly Stations
Lummus and South Pointe Parks
Year 1
labor Cost bv Hours 2,288 832
-abor Cost at $20 oer/hr $45,760 s16.O4C
\umber of Services per Year 27,456 9,984
\umber of Cans 48 4e
lost oer Can for 1 vear $220 s1,53€
Total Cost of Cans $10,560 $73.728
Over the 10 year life of the standard City can, the cost for the 14 Lummus Park and 34 South Pointe
parks locations is $151 ,360 versus $753,920 for the Bigbelly stations. South Pointe Park has a total of
34 dual stations which are serviced by a contractor every daywhich includes pressure washing the area.
CONCLUSION
The above information is provided for discussion by members of the Committee.
Mrr€totJtnqz
F:\WORK\$ALLW) EMPLOYEE FOLDERS\FIORELLA SARMIENTO\CITYCOMMITTEES AND LTCs -ALLYEARSV.TCAC COMMTTTEE-
ALL\NCAC- Discussion_ Big Belly revised.doc
NCAC # 20
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSSION AND UPDATE ON NORMANDY POOL
Commission ltem C4N, September 14, 2016
(Sponsored by Commissioner Steinberg)
John Rebar, Parks and Recreation Director
lreu # 6
NCAC # 21
RESOLUTION NO.2014-28723
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATIONS OF
THE NEIGHBORHOOD/COMMUNIW AFFAIRS COMMITTEE AT ITS JULY
25, 2014 MEETING AND PROVIDING NORTH BAY VILLAGE RESTOENTS
WITH ACCESS TO THE NORMANDY ISLE PARK POOL LOCATED AT 7O3O
TROUVILLE ESPLANADE , BETWEEN THE HOURS OF 9:00 AM AND 4:00
PM, DURING NON.SUMMER MONTHS, AT A FIFTY PERCENT REDUCED
RATE FROM THE MIAMI BEACH NON.RESIDENT RATES; AND OFFERING
AN ADDITIONAL REGISTRATION PERIOD FOR THE CITYS BEACH/SAND
VOLLEYBALL PROGRAM FOR NORTH BAY VILLAGE RESIDENTS AT A
REDUCED RATE TO BE EQUAL TO FIFTY PERCENT OF THE
DIFFERENCE BETWEEN THE MIAMI BEACH RESIDENT RATE ANO MIAMI
BEACH NON.RESIDENT RATE, WITH SAID REGISTRATION PERIOD TO
OCCUR AFTER THE REGISTRATION PERIOD OFFERED FOR MIAMI
BEAGH RESIDENTS.
WHEREAS, in a letter dated October 15,2014, North Bay Village Mayor Connie Leon-
Kreps expressing desire for the City of Miami Beach to provide North Bay Village residents the
ability to utilize amenities at the Normandy Park Pool at a reduced or free rate; and
WHEREAS, on January 15,2014, the City Commission referred this item for discussion
to the Neighborhood/Community Affairs Committee (NCAC); and
WHEREAS, a discussion was held at the NCAC meeting on February 28,2014; and
WHEREAS, following the discussion, Parks and Recreation Staff were directed to
assess the cunent programming offered at Normandy Park Pool in order to identify any
opportunities for North Bay Village residents to utilize the pool during non-programmed times;
and
WHEREAS, a discussion was held at the June 11, 2014 City Commission meeting
concerning the availability of all recreational programs held in the north end of the City that
could be offered to North Bay Village residents at a reduced rate from the Miami Beach non-
resident rate; and
WHEREAS, Parks and Recreation Staff were directed to conduct an assessment of all
recreationalprogramming in North Beach; and
WHEREAS, Staff presented their findings to the NCAC at its July 25,2014 meeting; and
WHEREAS, the NCAC recommended the following:. Provide North Bay Village residents with an opportunity to utilize the
Normandy Park Pool during non-summer months, between the hours of
9:00 am to 4:00 pm, at a reduced rate of 50% from what is charged to
NCAC # 22
non-residents (currently $10.00 for adults and $6.00 for children); and
'3,o"1J:3Li'f :':,:iTff :i'i"",i:1f#"Ji,il':#Xli?"H:X'f il:'If, i#:
Beach resident rate and the Miami Beach non-resident rate; and
Offer an additional registration period for sand/beach volleyball to occur
after the registration period offered to Miami Beach residents; and
WHEREAS, should the City Commission accept the recommendation of the NCAC, a
third fee structure will need to be approved by the City Commission.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission accept the
recommendations of the Neighborhood/Community Affairs Committee at its July 25, 2014
meeting and provide North Bay Village residents with access to the Normandy lsle Park Pool
located at 7030 Trouville Esplanade, between the hours of 9:00 am and 4:00 pm, during non-
summer months, at a fifty percent reduced rate from the Miami Beach non-resident rates; and
offer an additional registration period for the City's beach/sand volleyball program for North Bay
Village residents at a reduced rate to be equal to fifty percent of the difference between the
Miami Beach resident rate and Miami Beach non-resident rate, with said registration period to
occur after the registration period offered for Miami Beach residents.
PASSED AND ADOPTED this /0 aav ,2014.
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
,(-1-121r(
DotqCitv Altorney ./v
NCAC # 23
Condensed Title:
COMMISSION ITEM SUMMARY
Item
North Bay Village Mayor Connie Leon-Kreps reached out to the City expressing desire for the City to offer
access to the Normandy Park Pool to North Bay Village residents at a reduced rate. This item was initially
discussed during the February 28, 2O14 Neighborhood/Community Affairs Committee (NCAC) meeting
where Staff were directed to assess the current programming at Normandy Pool and identify any
opportunities for North Bay Village residents to utilize the pool during non-programmed hours. A
subsequent discussion was initiated by Commissioner Greico during the June 11,2014 Commission
meeting concerning the availability of recreational programming in North Beach that could be offered to
North Bay Village residents at a reduced rate. Following this discussion, staff conducted an assessment of
participation rates for recreational programming in North Beach. The findings were presented to the NCAC
at their Julv 25. 2014 meetino.
A Resolution Accepting the Recommendations of the Neighborhood/Community Affairs Committee At lts
July 25, 2014 Meeting And Providing North Bay Village Residents With Access To The Normandy lsle Park
Pool Located At 7030 Trouville Esplanade , Between The Hours Of 9:00 am And 4:00 pm, During Non-
Summer Months, At A Fifty Percent Reduced Rate From The Miami Beach Non-Resident Rates; And
Offering An Additional Registration Period For The City's Beach/Sand Volleyball Program For North Bay
Village Residents At A Reduced Rate To Be Equal To Fifty Percent Of The Difference Between The Miami
Be'ach Resident Rate And MiamiBeach Non-Resident Rate, With Said Registration Period To Occur After
The Registration Period Offered For Miami Beach Residents.
Ensure that a universal culture of high quality customer service is driving the conduct of the City
Commission and all Citv em
Supporting Data (Surveys, Environmental Scan, etc
Advisory Board Recommendation:
Provide North Bay Village residents with an opportunity to utilize the Normandy Park Pool during non-
summer months, between the hours of 9:00 am to 4:00 pm, at a reduced rate of 50o/o from what is charged
to non-residents (cunently $10.00 for adults and $6.00 for children)i Offer registration for sand/beach
volleyball to North Bay Village residents at a reduced rate to be equal to 50% of the difference between the
Miami Beach resident rate and the Miami Beach non-resident rate; and Offer an additional registration
for sand/beach to occur after the reqistrati offered to Miami Beach residents.
Financial lnformation:
Funds:
Amount Account
I
2
3
Total
Financial lmpact Sumrnary:
John Rebar
T:\AGENDAI20'14\SeptanbeAPafts & Rec\North Bay Mllage Use of Recreationat Programs and Facilities
AGENDA fiEN C7NMIAMIBEACHo^rE ?-/o-/Y
NCAC # 24
g MIAMIBEACH
City of Ilticmi Bcoch, l70O Convention Center Drive, Miomi Beoch, Florido 33139, m.miomibeochfl.gov
TO:
FROM:
DATE:
SUBJECT
BEACH, FLORIOA ACCEPTING THE RECOMMENDATIONS OF THE
NEIGHBORHOOD/COMMUNIW AFFAIRS COMMITTEE AT ITS JULY 25,2014
MEETING AND PROVIDING NORTH BAY VILLAGE RESIDENTS WITH ACCESS TO
THE NORMANDY ISLE PARK POOL LOCATED AT 7O3O TROUVILLE ESPLANADE ,
BETWEEN THE HOURS OF 9:00 Ai/l AND 4:00 PM, DURING NON-SUMMER
MONTHS, AT A FIFTY PERCENT REDUCED RATE FROM THE MIAMI BEACH NON.
RESIDENT RATES;AItlD OFFERING AN ADDITIONAL REGISTRATION PERIOD FOR
TI{E CITY'S BEACH/SANO VOLLEYBALL PROGRAM FOR NORTH BAY VILLAGE
RESIDENTS AT A REDUCED RATE TO BE EQUAL TO FIFTY PERCENT OF THE
DIFFERENCE BETWEEN THE MIAMI BEACH RESIDENT RATEAND MIAMIBEACH
NON.RESIDENT RATE, WITH SAID REGISTRATION PERIOD TO OGCUR AFTER
THE REGISTRATTON PERTOO OFFERED FOR MIAMIBEACH RESIDENTS.
BACKGROUND
Pursuant to a letter from Mayor Connie Leon-Kreps of North Bay Village ("Attachment A"), a
discussion item was initially refened to the Neighborhood/Community Affairs Committee
(NCAC) at the January 15,2014 City Commission meeting. The item was presented to the
NCAC at its February 28,20'14 meeting. North Bay Village Mayor Leon-Kreps advised that
North Bay Village finds itself with limited resources for their residents and expressed interest in
the City allowing North Bay Village residents to utilize amenities at Normandy lsle Park and
Pool at a reduced or free rate. Parks and Recreation Administration were tasked with
assessing the cunent programming at Normandy Pool in order to identiff any opportunities for
the North Bay Village residents to utilize the pool during non-programmed times.
A referral item was placed on the June 11,2014 City Commission meeting agenda to the
Finance and Citywide Projects Committee regarding a discussion of the schedule of userfees
for various Parks and Recreation programs and services, facility admissions and rentals. This
item was pulled from the Consent Agenda for discussion by Commissioner Greico.
Commissioner Grieco stated that there was a request from the Mayor of North Bay Village to
allow access to North Bay Village residents into the Normandy Park Pool at a reduced rate from
what is charged to non-Miami Beach residents. Commissioner Greico requested for Staff to
determine where there is space, whether by time or actual slots, in order for the City
Commission to price it out and determine if a reduced fee for North Bay Village could be
COMMISSION MEMORANDUM
Mayor Philip Levine and Members of lhe City
Jimmy L. Morales, City Manager
September 10,2014
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIATUII
colmissiont>
NCAC # 25
Commission Memorandum- North Bay Village use of North Beach Recreational Facilities
September 10,2014
Page 2 ot 2
accomplished. John Rebar, Parks and Recreation Department Director advised that all City of
Miami Beach residents use the facility free of charge. Non-resident rates are $6 forchildren and
$10 for adults. Fee waivers can only be accomplished through action from the City
Commission.
Commissioner Weithom explained that at the NCAC meeting of February 28,2014, it was
decided that the City would not place our residents behind those of other cities. Director Rebar
advised that programs such as soccer and basketball are at full capacity, with several people
on waiting lists. However, Staff would conduct an assessment in orderto identify any programs
that are not at full capacity and would also assess if there were specified times at the
Normandy Park Pool that could be offered to North Bay Village residents, especially seniors.
Commissioner Malakoff suggested offering a reduced fee for North BayMllage residents, which
would be lower than the fees charged to Miami Beach non-residents.
Following direction from the City Commission, Staff analyzed the Parks and Recreation
programming utilization in the North Beach area and presented their findings to the NCAC at
their July 25, 2014 meeting. A detailed analysis is provided as "Attachment B". Based on the
analysis conducted, the Administration determined that there is an opportunity during the
school year (non-summer months) where the Normandy Park Pool could be utilized after 9:00
am by North Bay Village residents. ln addition, there may also be opportunity in a few of the
athletic programs/classes where participation does not reach maximum capacity. lt should be
noted that the City's senior programs and special population programs are already offered to
non-residents, many of which are free of charge.
Following the discussion, the NCAC recommended the following:
o Provide North Bay Mllage residents with an opportunity to utilize the Normandy Park
Pool during non-summer months, between the hours of 9:00 am to 4:00 pm, at a
reduced rate of 50% from what is charged to non-residents (currently $10.00 for adults
and $6.00 for children); and. Offer registration for sand/beach volleyball to North Bay Village residents at a reduced
rate to be equal to 50% of the difference between the Miami Beach resident rate and
the Miami Beach non-resident rate; and. Offer an additional registration period for sand/beach volleyball to occur after the
registration period offered to Miami Beach residents.
CONCLUSION
Cunently, the Parks and Recreation programming only offers a two-tier fee structur.e, Miami
Beach Resident and Miami Beach Non-Resident rates. Should the City Commission wish to
accept the recommendation of the NCAC, an additional fee structure, as outlined above, will
need to be created. ln addition, consideration should also include the possibility that other
neighboring jurisdictions may approach the City with similar requests.
iLM/MrfScff8(
Attachments
t:\agenda\2014\septembeAparks & rec\ncac north bay village use of recreational programs and facilities.doc
NCAC # 26
ATTACHMENT A
North Bay Mllage
Adrtffilrativ€ Otficeg
t6S6lcnn dy CqBorrsy. Sullo 300 Norur 8ey vEo0o. FL 3i,t{t
fct (305) 75&717t Fax (3051 75&772! W€bsib: rva.rr.nbi,nh@.com
Octobcr 15.201,
SENI YU EilUII. AND RECUTAR IUTL
Mr. Mo* Trris
Assin!il City Monogcr
Cityof trliami Ecsdr
1700 Conrtnthn Ccatcr Drivc
Miomi Bcach FL 3!139
RE: Norti &y Vlllo3c Rcrldcntr Urc olNoraody Foclllty
DcarMr.'l'rxis
It sts o plcasrm rncating you et tio Miami &actr Torvn tlotl Meaing losr *tct. As discussc(
thc Villsgc's ttd&nu soutd grculy bcnclit from thc usc of Miorni Bqrch's Normondy thciliry.
spccilicelly thc pool,Thcrcforc. our Village odminisrradon sould tikc to. ot )our Gonvcnicnccr.
disoss mrnually com.aricnt rrongcrncnts io order to focilitatc our rtsidens' rcc of dr
Nomondy focility.
Wc src very ercitd ebout thir Foopcct and thsnt yot in odvance for pur timc ood
coruidcrotion Plcqsc ontact mc or tltc thputy Villtgc Menagcr to $,t up o moeting !o furthcr
discuss this opporrunity.
Mcyor of North Boy Villogc
cc: Thc Honoroblo Molor Mani llcnrn BorrctNc Wcithom. Comaissionet
Jimny Monlcs. City ltlotrsgpr
lnnk Rolhmo. Vilhgs Monager
lcnicc Rosrda Dcauty Villogc Momgcr
tll!,!.
6rolc lao.ktpr
frNry
Dddb tJD
Conrnisiqrcr
Da ll,ciord Cl*nooy
Comnirsioru
llcrdy llovrll
Commisioocr
JoqcGooalrr
NCAC # 27
ATTACHMENT 8
arts & crafu for oarent and child
multimedia exoerieme for oarent and child
programs for tenr0rl that include chair aerobics -
spccial nccdr a€tivities sponsorad by Sp€cial
7-13 vrs
North End Program Analysis as of July 2014
PioGiAMS/ClrSSES
SENIOR PiOGRAMS
S'EC|,AL POPI T.AT|OT{5
ATH.ETICS
voLrFYlAt t - sar{o
NCAC # 28
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSSION REGARDING THE CITY'S USE OF HOST COMPLIANCE SERVICES
Commission ltem C4H, October 19, 2016
(Sponsored by Commissioner Rosen Gonzalez)
Hernan Cardeno, Code Compliance Director
lrem #7
NCAC # 29
MIAMIBEACH
cityof Miami Boach. 17oo convention center Drive, Miami Beach, Florida 33139, www.maamabeachfl.gov
COMMITTEE MEMORANDUM
ro: Neighborhood and Community
FRoM: Jimmy L. Morales, City Manager
DATE: November 9, 2016
SUBJECT: DISCUSSION REGARDING
SERVICES
CITY'S USE OF HOST COMPLIANCE
Al the october 19, 2016 Commission Meeting the Mayor and City Commission referred adiscussion item regarding the city's us.9.9r lost Compiiance services to the Neighborhoodand
. Community Affairs Committee (NCAC). The Code Compliance Dlpartment hasconducted research to explore Host Compliance and various ot'nei .orp"ii"r that offershort-term rental assistance services. These services include rurrary frarret statistics,assistance in providing approximate locations of advertised properties, and estimates onthe frequency of illeg.al rental activity for a given advertisement. These companies utilizepublicly available data from sources such -as Airbnb, vRBo, and other rental sites tocompare advertised properties and determine approximate locations and statistics. Whilesome companies indicated they would be able to provide more specific address identifiers,such as apartment or condo unit numbers, we have not been able to confirm these claimsto a level of certainty.
Currently, the Cole Compliance Department has trained ail Code complianceAdministrators (CCAs) and code compliance officers (ccos) in
- inort+er* rentalinvestigations, with two CCos dedicated.specifically to short-term rental investigations. TheFY2016117 Budget provides for three additionat po.itioni 0il";i; i;inir .?trt, inctudinga .supervisor (CCA)' Shortterm rental investigations include internet research to locateadvertisements, field monitoring and investigations of susjected or known illegal transientproperties, and responding to complaints of illegal rental .dtirity. --' ' "'-i
To date, the department has researched and made contact with the following companies:
1' BNB Shield: Code Compliance explored the material available on the companywebsite and spoke with a company representative on the phone. The servicesappear to be more targeted toward property managers but they advised they dohave one municipal client. At this time, we ire not iute to contirm the company isable to provide anything more than a close proximity or approximatl address ofadvertised units.2' SubletAlert'qoT: Code compliance explored the material available on thecompany website and contacted a company representative who advised theirservices focused on private landlords ano property managers.3' Host compliance/icompass: code ComplianceLiptoreo the material avaitable onthe company website and had a webinar demonstration of the services offered. Thecompany provides consulting services for developing enforcenrent policies,
NCAC # 30
NCAC Agenda - Host Compliance
Committee Memorandum
November 9, 2016
Page2 of2
summary statistics and although it can provide a close proximity or approximateaddress of advertised short{erm rentil properties, it cannot irovide the unitnumbers.4' iletropolitan fu!_lr9^strategies (MPS): Code Compliance reviewed the proposalby their founder/CEO for an. illeg.al iistings tracking program. After telephonediscussion, it was determined that ihe exact-unit numbers oicondo and apartmentlistings could not be provided. However, the company is able to pior,o" occupancyaverages which may be of assistance to the Finance Department in calculatiniestimated Resort Taxes owed by violators.5. Hamari: Code Compliance explored the material available on the company website,spoke with a company representative and received a sample report'of ,hort t"r,rental leads' Specific unit numbers were included for the tr,vo'properties in thesample report. The cost structure for the service is a pay-per- lead, in addition tomonthly monitoring fees.
At this time, there is no_ shortage of short{erm rental leads coming into the department viaresident complaints, referrals from other departments, and proactive identification by staff.Code staff is actively searching for advertisements and investigating properties through thevarious sources of_ publicly available information ontine and in-the 'field.
lndeed, ourprevious average of 300 plus short-term rental investigations annualry hai exponentiallyincreased with this year trending toward more than 1,OdO investigation.. W",r" finalized apartnership with the Greater Miami & the Beaches Hotel Asiociation (GMBHA), whoincidentally is corroborating with Florida lnternational University's tHul school ofHospitality & Tourism Management, in developing additional leads for short-term rentalinvestigations. With the addition of three full-time imployees budgeted for this effort, theassistance of a third party vendor for lead developmeni is not necesiary.
,,-,ffi,,f./sKS
F:\CODE\$ADM\HDC\Committee Memos\NCAC _ Host Compliance.docx
NCAC # 31
-I
A PracticalGuide to Effectively Regulating short-term Rentals ., 4,
HOSTCOMPLIAI\CE
A PRACTICAL GUIDE TO EFFECTIVELY
REGULATING SHORT.TERM RENTALS ON
THE LOCAL GOVERNMENT LEVEL
Ulrik Binzer, Founder& CEO Host Compliance LLC
@ Host Compliance LLC 1735 Market St, Floor4, San Francisco, CA g4103 lwww.hostcomptiance.com
NCAC # 32
A PracticalGuide to Effectively Regulating Short{erm Rentals ,::},:,
HOSTCOMPLIAiICE
Gontents
INTROOUCTION: THE METEORIC RISE OF "HOME.SHARING" AND SHORT.TERM RENTAIS..................3
WHY REGULATE HOME.SHARING AND SHORT.TERM RENTALS tN THE FIRST PLACE?..........................3
EFFECTIVE SHORT.TERM RENTATS REGULATION STARTS WITH EXPTICIT POttCY OBJECTIVES AND A
CLEAR UNDERSTANDING OF WHAT REGULATORY REQUIREMENTS CAN BE ENFORCED......................4
Startwithexplicit policyot{ectives!. ......................4
Example A: List of short{erm rental policy objectiles for an afruent residential community in attractive
locdion...... ...............5
Example B: Listof short-term rentalpolicyobjectives foran urban community with a shortage of
afiordable housing...... ...................5
Example C: List of short-term rental policy objectiles for a working+lass suburban community with
ample housing awilability and a struggling downtown............... ...............6
ExampleD: Listofshort{ermrentalpolicyobjectiresforbeachtownwithalargestockoftraditional
mcation rentds........ ......................6
Onlyadopt pdicy rcquiements that can and will be enforced!.............. .....................6
Keep itsimple! ...................7
VIABLE REGI.I.ATORY APPROACHES TO MANAGING SHORT.TERM RENTALS.....................................9
BEST PRACTICES FOR ENFORCING SHORT.TERM RENTAT REGULATTON .........14
coirctustoN............... ..... 16
ABOUTTHE AUTHOR............... ............15
@ Host Compliance LLC | 735 Market St, Floor 4, San Francisco, CA 94103 | www.hostcompliance.com
NCAC # 33
reAPracticalGuidetoEffectivelyRegulatingShort-termRentals ,, ("
HOSTCOMPLIANCE
lntroduction: The meteoric rise of "home-sharing" and
short-term rentals
Sharing our homes has been commonplace for as long as there have been spare rooms and
comfortable couches. Whetherthrough vrord of mouth, ads in newspapers or flyers on
community bulletin boards, renters and homeownersalike have always managed to rent out or
share rooms in their living spaces. Traditionally these transactions vr,rere decidedly analog, local
and limited in nature, but with advance of the internet and vrrebsites such as Airbnb.com and
l-{cmeAway.com it has suddenly become possible for people to advertise and rent out their
homes and spare bedrooms to complete strangers from far-away with a few mouse-clicks or
taps on a smartphone screen. As a result, the number of homes listed for short-term rent has
grown to about 4 million, a 10 fold increase over the last 5 years. With this rapid growth, many
communities across the country are for the first time eperiencing the many positive and
negative consequences of an increased volume of "strangers' in residential communities. While
some of these consequences are arguably positive (increased business for local merchants
catering to the tourists etc.) there are also many potential issues and negative side-effectsthat
local government leaders may want to try to mitigate by adopting sensible and enforceable
regulation.
How to effectively regulate home-sharing and short-term rentals has therefore suddenly becone
one of the hottest topics among local government leaders across the country. ln fact, at the
recent Mtional League of Cities conference in Mshville, TN, there vl,ere more presentations
and uork sessions dedicated to this topic than to any other topic. Yet, despite more than 32,000
news articles written on the topic in recent yearsi, surprisingly little has been written on howto
implement simple, sensible and enforceable local policies that appropriately balances the rights
of homeowners with the interests of neighborsand othercommunity members who may only
experience the negative side-effeds associated with people renting out theirhomes on a short-
term basis. This guide seeks to address this knowledge gap and offer pradical advice and
concrete examples of short{erm rental regulation that actually vrorks.
Why regulate home-sharing and short-tern rentals in
the first place?
There are many good reasons why local government leaders are focused on findirg ways to
manage the rapid growth of home-sharing and short-term rental properties in their communities.
To name a few:
1 . lncreased tourist traffic from short-term renters has the potential to slowly transform
peaceful residential communities into "communities of transients" where people are less
interested in investing in one another's lives, be it in the form of informal friend groups o r
church, school and other community based organizations.
@ Host Compliance LLC 1735 Market St, Floor4, San Francisco, CA 94103 lwww.hostcompliance.com
NCAC # 34
EAPracticalGuidetoEffectivelyRegulatingShort-termRentals jI-
HOSTCOMPLIAAICE
2. Short-term renters may not always know(orfollow) local rules, resulting in public safety
risks, noise issues, trash and parking problems for nearby residents.
3. So-called "party houses' i.e. homes that are continuously rented to larger groups of
people with the intent to party can severely impact neighbors and drive down nearby
home values.
4. Conversion of residential units into short-term rentals can result in less availability of
affordable housing options and higherrentsfor long{erm renters in the community.
5. Local service jobs can be jeopardized as unfair competition from unregulated and
untaxed short-term rentals reduces demand for local bed & breakfasts, hotels and
motels.
6. Towns often lose out on tax revenue (most often refened to as Transient Occupancy
Tax / Hotel Tax / Bed Tax or Transaction Privilege Tax) as most short-term landlords fail
to remit those taxes even if it is required by law.
7 . Lack of proper regulation or limited enforcement of existing ordinances may cause
tension or hostility betra,een short-term landlords and their neighbors
8. The existence of "pseudo hotels" in residential neighborhoods (often in violation of local
zoning ordinances etc.) may lead to disillusionment with local government officials wtro
may be perceived as ineffective in protecting the interests of local tax-paying citizens.
ln short, while it may be very lucrative for private citizens to become part-time innkeepers, most
of the negative externalities are borne by the neighbors and surrounding community wtro may
not be getting much in return. The big questions is therefore not whetherit makes sense to
regulate short-term rentals, but howto do it to preserve as many of the benefits as possible
without turning neighbors and other local community members into 'innocent bystanders". ln the
next sections u,e will explore how to actually do this in practice.
Effective short-term rentals regu lation starts with
explicit policyobjectivesand a clear understanding of
what regulatoryrequirements can be enforced
As with most regulation enacted on the local level, there is no "one size fits all" regulatory
approach that will vrork for all communities. lnstead local regulation should be adapted to fit the
local circumstances and policy objectives while eplicitly factoring in that any regulation is only
urcrth the paper it is vwitten on if it can be enforced in a practicaland cost-effedive manner.
Sta rt with explicit policy objectives !
As famously stated in Alice in Wonderland'. "lf you don't krpwvvhere you are going, any road will
get you there."The same can be said about shortterm rental regulation, and unfortunately
many town and city councils end up regulating the practice without first thinking through the
community's larger strategic objectives and exactly vrfrich of the potential negative side effects
@ Host Compliance LLC 1735 Market St, Floor4, San Francisco, CA 94103 lwww.hostcompliance.comNCAC # 35
reAPracticalGuidetoEffectivelyRegulatingShort-termRentals
associated with short-term rentals that the regulation should try to address. As an example, the
Town of Tiburon in California recently passed a total ban of short-term rentals without thinking
through the severely negative impact of such regulation on its stated strategic policy objedive ofrevitalilng its downtown. Likewise the City of Mill Valley, California recenfly adopted an
ordinance requiring shortterm landlords to register with the city, while failing to put in place aneffective mechanism to shut-down "party*rouses" although there had been severalcomplaints
about such properties in the past. Such oversight was clearly unintentional but highlights the
fact that the topic of regulating short-term rentals is extremely complicated and it is easy to miss
the forest for the trees when it comes time to actually writing the local code. To avoid this pitfall,
local government leaders should therefore first agree on a specific list of goals that the new
short-term rental regulation should accomplish beforediscussing any of the technical details of
how to write and implement the new regulation. Any draft regulation should be evaluate d
against these specific goals and only code requirements thatare specifically designed to
address any of those concrete goals should be included in the final ordinance. Beloware a few
concrete e>ramples of what such lists of concrete policy objective could look like for various
types of communities:
Ensure that traditional residential neighborhoods are not turned into tourist areas to the
detriment of long{ime residents
Ensure any regulation of short-term rentals does not negatively affect property values
(and property tax revenue)
Ensure that homes are not turned into pseudo hoters or ,,party houses,,
Minimize public safety risks and the noise, trash and pa rking problems often associated
with short-term rentals without creatirg additional raork for the local police department
Give permanent residentsthe option to occasionally utilize their properties to generate
extra income from short-term rentals as long as allof the above mentioned policy
objectives are met
Maximize the availability of affordable housing options by ensuring that no long-term
rentalproperties are converted into short_term rentals
Ensure that short-term rentals are taxed in the same way as traditional lodging providers
to ensure a level playing fierd and maintain rocal service jobs
Ensure that the city does not lose out on hotel tax revenue that could be invested in
much needed services for permanent residents
,r(.,,
HOST COMPLLqNCE
a
a
@ Host Compliance LLc | 735 Market St, Floor 4, san Francisco, cA 94103 | www.hostcomptiance.com
NCAC # 36
A Practical Guide to Effectively Regulating short-term Rentals
J: *,
I.IOST COMPLIANCE
r Minimize public safety risks and the noise, trash and parking problems often associated
with short-term rentals without creating additional raork for the local police department
' Give citizens the option to utilize their properties to gener:ate extra income from short-
term rentals as long as all of the above mentioned policy objectives are met
Give property owners the option to utilize their properties as short-term rentals to help
them make ends meet
Encourage additional tourism to drive more business to downtown stores and
restaurants
Minimize public safety risks and the noise, trash and parking problems often associated
with short-term rentals without creating additionalu,rcrk for the local police department
Ensure that the city does not lose out on tax revenue that could b e invested in much
needed services for permanent residents
' Ensure any regulation of short-term rentals does not negatively affectthe value of
second homes (and thereby property tax revenue)
' Encourage increased visitation to local stores and reshuranb to increase the overall
availability of services and maximize sales tax collections
' Minimize public safety risks and the noise, trash and parking problems associated with
existing short-term rentals without creating additional vrork for the local police
department
Once clear and concrete policy objedives have been formulated the next step is to understand
what information can be used for code enforcementpurposes, so that the adopted short-term
rentalregulation can be enforced in a cost-effedive manner.
only adopt policy requirements that can and will be enforced !
While it may seem obvious that only enforceable tegistation should be adopted. it is mind-
boggling howoften this simple principle is ignored. To give a fewexamples, the tra,o California
towns previously mentioned not only failed to adopt regulation consistent with their overall
strategic policy objectives, but also ended up adopting completely unenforceable rules. ln the
case of Tiburon, the town council instituted a complete ban of all short-term rentals within its
jurisdiction, but not only failed to allocate any budget to enforce it, but also failed put in place
@ Host Compliance LLC | 735 Market St, Floor 4, San Francisco, CA g4103 | www.hostcompliance.comNCAC # 37
Er A PracticalGuide to Effectively Regulating Short-term Rentals
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HOSTCOMPLIANCE
fines large enough to deteranyviolation of the ban. As a result, the numberof properties listed
for rent has remained virtuaily unchanged before and after the ban.
ln the case of Mill Valley, the town's registration requirement turned out to be completely
unenforceable as the town's personnd had neither the technical expertise, time nor budget to
track down short{erm landlords thatfailed to register. As a result, the town has had to rely
exclusively on self-reporting, and unsurprisingly the compliance rate has been less than 5%.
As for local governments that require short-term rental property owners to pay taxto the localjurisdiction without allocating budget to enforcing such rules, they have found themselves in
similar situations, with compliance rates in the 5% range.
Keep it simple!
Another common mistake is for cities to adopt complicated rules that are hard for citirens to
understand and followand that require large investmenb in enforcement. As an e>emple,
despite setting up a dedicated department to enfore its short-term rental regulation, the City of
San Francisco has only achieve a 10-15% compliance rate as its regulation is so complicated
and its registration process so agonilng that most people give up before even trying to follow
the rules. Below is flowchart that illustrates San Francisco's cumbersorne short-brm rental
registration process.
RENThL REGISTRATION PROCESSSHORT.TERM
---
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reAPracticalGuidetoEffectivelyRegulatingShort-termRentals ., 1,
I.IOST COMPLIANCE
Whilehindsightis20l2O,itisvrorth notingthattheregistrationrequirementsuereprobablyvr,ell-
intended and made logicalsense to the council members and staff thatadopted them. The
problem was therefore not ill-will but a lack of understanding of the practical details as to how
the various short-term rental vr,ebsites actual vrork. As an e>rample, San Francisco's short{erm
rental regulation require that property owner's display their permit number on any advertising
(including online listings) whereas Airbnb's vr,ebsite has built-in functionality that specifically
prevents short-term landlords from doing so and automatically deletes all "permit sounding"
information from the listings in most locations. Likewise, San Francisco's legislation bans
anyone for renting theirhomes for more than g0 days per calendaryear, while none of the
home-sharing websites give code enforcement officersthe ability to collect the data necessary
to enforce that rule. To make matters worse, the listing ra,ebsites have refused to share any
property specific data with the local authorities and have even gone as far as suing the cities
that have been asking for such detailed data. Local government officialsshould thercfore not
assume that the listing vr,ebsites will be collaborative when it comes to sharing data that will
make it possible for local code enforcementofficers to monitor compliance with complicated
short-term rentalregulation on the propertylevel. lnstead, localgovernment leadersshould seek
to carefully understand the data limitations before adopting regulation that cannot be practically
enforced. To get a quick overviewof what information that can be relied on for short-term rental
compliance monitoring and enforcement purposes, please see the diagram belowthat shovrrs
which:
1 . data is publicly available on the various home-sharing uebsites
2. information that can be uncovered through the deployment of sophisticated "big data"
technology and trained experts (or time-consuming and therefore costly detective raork
conducted by a town's own staff)
3. property specific details thatare practically impossible to obtain despite significant
investment of time and money
Publicly available data
for majority of properties
Data that can be acquired
through the use of sophisticated
technology or laborious (costly)
detective u,ork
Data that is
impossible to obtain
for majority of
lnterior photos
Listing description
Location within half a mile of
actuallocation
Address
Owner name
Permit information
# of nights rented per
month/quarterfear
Rentalrevenue per
month/quarterlear
@ Host Compliance LLC | 735 Market St, Floor 4, San Francisco, CA 94103 | ranruw.hostcompliance.comNCAC # 39
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A Practical Guide to Effectively Regulating Short-term Rentals -*-
HOSTCOMPLIANCE
So where does that leave local government leaders who want to put in place enforceable short-
term rentalregulation? ln the next section we will explore, describe, and assess the viable
regulatory tools available for local govemment leadersto effectively addressthe key issues
related to taxation, regulation, social equity and economic development.
viable regu latory approaches to managing short-term
rentals
As mentioned earlier, the first step to creating effective short-term rental regulation is to
document and get agreement on a set of clear and concrete policy objectives. Once this has
been accomplished, putting togetl'rer the actual regulatory requirements can be simplified by
referring to the "cheat sheet" below, which lists the regulatory levers that can be pulled to
accomplish those goals in a practical and cost-effective manner while factoring in the data
limitations highlighted in the previous section.
Short-term Rental Policy Objectives and the Associated Viable Regutatory
Approaches
Policy Objective Viable Regulatory
Approach(es)
Unviable Regulatory
Approach(es)
Give lawabidingand
respectfu I citizens the
option to utilize their homes
as short{erm rentals
Adopt a formalannual permitting
requirement and a process for
revoking permits from "trouble
properties". As an example a
localgovernment can adopt a "3
strikes rule" whereby a permit is
automatically revoked for a
number of years in the event the
local government receives 3
(substantiated) complaints about
a property within a certain time
frame (i.e. a 24 month period).
Alternatively, a local government
can adopt a rule by which a
permit is automatically revoked
in the event the town receives
conclusive evidence (police
report, video evidence etc.) that
a city ordinance has been
violated.
Failing to clearly specify
what rules law abiding
and respectfulshort-
term landlords and their
renters must comply
with. Adopting regulafnn
that does not clearly
define the criteria and
process for revoking a
short-term rental permit.
Ensure that speculators do
not buy up homes to turn
them into pseudo hotels
while still giving prmanent
Adopt a formal permit
requirement and make it a
condition that the permit holder
verifies residency on an annual
Adopting a permitting
process that does not
formally require short-
term rentalpermit
@ Host Compliance LLC 1735 Market St, Floor4, San Francisco, CA 94103 lwww.hostmmpliance.comNCAC # 40
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A Practical Guide to Effectively Regulating Short-term Rentals
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HOST COMPLTAI.ICE
residenfsthe option to
utilize their homes to
generate extra income from
short-term rentals
basis by submitting the same
documentation as is required to
verify residency for public school
attendance purposes
holders to verify that
they are permanent
residents of the
permitted property
Ensure that homes are only
occasionally used as short-
term rentals (and not
continuously rented out to
new people on a short term
basis)
It is unfortunately not practically
possible to enforce any formal
limits on the number of times or
number of days that a particular
property is rented on an
an nua l/q uarterly/month ly basis,
but adopting a permanent
residency requirement for short-
term rentalpermit holders (see
above) can ensure that there b a
practical upper limit to how often
most properties are rented out
each year (most people can only
take a few u,eeks of vacation
each year and they are therefore
practically restricted to rent out
their homes for those few
u,eeks). There is unfortunately
no easy way to dealwith the tiny
minority of homes where the
"permanent resident" owners
have the ability to take extended
vacations and rent out their
home continuously. That said, if
the above mentioned
"permanent residency
requirement" is combined with
rules to mitigate noise, parking
and trash related issues, the
potential problems associated
with these few homes should be
manageable.
Adopting a ""permanent
residency req uirement" also
comes with the additional side
benefit that most people don't
want to rent out their primary
residence to people who may
trash it or be a nuisance to the
neigh bors. The " permanent
residency req uirement" can
therefore also help minimize
noise, parking and trash related
issues.
A formallimit on the
number of times or
number of days each
property can be rented
on an
annual/q uarterly/monhly
basis is not enforceable
as occupancy data is
simply not available
without doing a formal
audit of each and every
property.
@ Host Compliance LLC | 735 Market St, Floor 4, San Francisco, CA 94103 | vrnnrw.hostcompliance.mmNCAC # 41
I|| A Practical Guide to Effectively Regulating Shortterm Rentals ,'*r
HOSTCOMPLIANCE
Ensure homes are not
turned into "party houses"
Adopt a formal permit
requirement and put in place a
specific limit on the number of
people that are allowed to stay
on the property at any given
time. The "people limit" can be
the same for all permitted
properties (i.e. a maxof 10
people)or be correlated with the
number of bedrooms. ln addition,
the regulation should formally
specify that any advertisement of
the property (offline or online)
and all rentalcontracts must
contain la nguage that specifies
the allowed "people limit" to
make it clear to (potential)
renters that the home cannot be
used for large gatherings. While
not bullet-proof, adopting these
requirements will deter most
abuse. ln addition it is possible
to proactively enforce this rule as
all listing uebsites require (or
allow) hosts to indicate their
property's maximum occu pancy
on the listings.
Adopting any regulation
that does not clearly
define what types of
uses are disalloued will
be ineffective and likely
result in
misinterp retation a nd/or
abuse.
Minimize potential parking
problems for the neighbors
of short-term rental
properties
Adopt a formal permit
requirement and put in place a
specific limit on the number of
motor veh icles that short{erm
renters are alloued to park
on/near the property. The "motor
vehicle limit" can be the same for
all permitted properties (i.e. a
max of2) or be dependent on
the number of permanent
parking spots available on the
property. ln addition, the
regulation should formally
specify that any advertisement of
the property (offline or online)
and any rentalcontract must
contain language that specifies
the allovued "motor vehicle limit"
to make it clear to (potential)
renters that bringing more cars b
disallovred. As with the "people
limit" rule mentioned above,
Adopting any regulation
that does not clearly
define a specific limit on
the number of motor
vehicles that short-term
renters are allou,ed to
park on/near the
property.
@ Host Compliance LLC | 735 Market St, Floor 4, San Francisco, CA 94103 | www.hostcompliance.comNCAC # 42
A Practical Guide to Effectively Regulating Short-term Rentals :*-
HOSTCOMPLIANCE
adopting these parking
d isclosure requirements will
deter most abuse. tn addition it
is easy to proactively enforce
this rule as most listing rarebsites
require or allowtheir hosts to
describe their property's parking
situation on the listing.
Minimize public safety risks
and possible noise and trash
problems without creating
additionaluork for the local
police department and code
enforcement personnel
1.Require that all short-term
rental contracts include a
copy of the local
sound/trash/parking
ordinances and/or a "Good
i.,leigh bor Brochure" that
summarizes the local
sound/trash/parking
ordinances and what is
expected of the renter.
Req uire that short-term
rental permit holders list a
"local contact" that can be
reached 2417 and
immed iately take corrective
action in the event any non-
emergency issues are
reported (i.e. deal with
suspected noise, trash or
parking problems)
Establish a2417 hotline to
allow neighbors and other
citizens to easily report non-
emergency issues without
involving local lawicode
enforcement offi cers. Once
notified of a potential
ordinance violation, the
hotline personnel will contact
the affected property's "local
contact", and only involrre tre
local law and/or code
enforcement personnel in tre
event that the "local contact"
is unsuccessful in remedying
the situation within a
reasonable amount of time
(i.e.20-30 minutes).
2.
3.
Adopting any regulation
and enforcement
processes that do not
explicitly specify how
non-emergency
problems should be
reported and add ressed.
Ensure that no long-term
rental properties are
converted to short-term
Adopt a permanent residency
requirement for short-term rental
permit holders (see above)to
Adopting a permitting
process that does not
formally require short-
@ Host Compliance LLC 1735 Market St, Floor4, San Francisco, CA 94103 lwww.hostcompliance.comNCAC # 43
fEI A Practical Guide to Effectively Regulating Short-term Rentals
:j *,
HOSTCOMPLIANCE
rentals to the detriment of
long-term renters in the
community
prevent absentee landlords from
converting long-term rental
pro perties into short-term
rentals.
term rentalpermit
holders to verify that
they are permanent
residents of the
permitted property will
be ineffective in
preventing absentee
landlords from
converting their long-
term rentalproperties
into short-term rentals,
Ensure that residential
neighborhoods are not
inadvertently turred into
tourist areas to the detriment
of permanent residents
lmplement one or both of the
following regulatory approaches:
1. Adopt a formal permit
requirement and set specific
quotas on the number of
short{erm rental permits
allowed in any given
neighborhood, and/or
2. Adopt the "permanent
residency req uirement" for
short-term rental permit
holders (mentioned above) to
ensure that there is a
practical upper limit to how
often any property is rented
out each year
Adopting a complete
ban on short-term
rentals, unless such a
ban is heavily enforced.
Ensure any regulation of
short-term rentals does not
negatively affect property
values or create other
unexpected negative long-
term side-effects
Adopt regulation that
automatically epires after a
certain amount of time (i.e. 2-5
years) to ensure that the rules
and processes that are adopted
now are evaluated as the market
and technology evolves over
time.
Adopt regulation that
does not contain a
catalyst for evaluating its
effectiveness and side-
effects down the line.
Ensure the physical safety of
short-term renters
Adopt a physical safety
inspection requirement as part of
the permit approval process. The
inspection can be conducted by
the municipality's own staff or
the localfire/police force and can
cover various amounts of
potential safety hazards. As a
minimum such inspection shouH
ensure that all rentals provide a
minimum level of protection to
the renters who are sleeping in
Adopting a self-
certification process that
does not involve an
objective 3'd party.
@ Host Compliance LLC I 735 Market St, Floor 4, San Francisco, CA 94103 | www.hostcompliance.comNCAC # 44
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A Practical Guide to Effectively Regulating Short-term Rentals : *,,
HOST COMPLIAI.ICE
unfamiliar surround ings and
therefore may be disadvantaged
if forced to evacuate the
structure in the event of an
emergency.
ln addition to the above targeted regulatory measures, localgovernments should adopt
requirements for short-term rental permit holders to maintain books and records for a minimum
of 3 years so that it is possible to obtain the information necessary to condud inspections or
audits as required. Finally, it is imperative that local governmenb adopt fine structures that
adequately incentivizes short-term landlords to comply with the adopted regulation. ldeally the
fines should be proportionate to the economic gains that potential violators can realize from
breaking the rules, and fines should be ratcheted up for repeat violators. Belowis an elample of
a fine schedule that will uork for most jurisdictions:
Best Practices for Enforcing Short-term Rental
Regulation
To implement any type of effective short-term rental regulation, be it a total ban, a permitting
requirement, and/or a tax local governments must expect to invest some level of staff time
and/or other resources in compliance monitoring and enforcement. That said, most local
governments are neither technically equipped nor large enough to build the true epertise and
1t.
violation
zlts
violation
J''
violation
4rn vaolataon
Fine for advertising a property
for short-term rent (online or
offline) without first having
obtained a permit or
complying with local listing
requirements
$200 per
day
$400 per
day
$650 per
day
upon tne lounn or
subsequent violation in
any tuenty-four month
period, the local
government may
suspend or revoke any
permit. The
suspension or
revocation can be
aooealed.
Fine for violating any other
requirements of the local
governrnent's short-term
rental reoulation
$250 per
day
$500 per
day
$750 per
day
Notes:
(a) Any person found to be in violation of this regulation in a civil case brought by a law
enforcement agency shallbe ordered to reimburse the localgouernment and other
participating law enforcement agencies theirfull inrestigative costs, pay all backowed taxes,
and remit all illegally obtained short-term rental rewnue proceeds to the local golemment
(b) Any unpaid fine will be subject to interest from the date on which the fine became due and
payable to the local golernment until the date of payment.
(c) The remedies provided for in this fine schedule are in addition to, and not in lieu of, all other
legal remedies, criminal or civil, which may be pursued by the local golernment to address any
violation or other public nuisance.
@ Host Compliance LLC | 735 Market St, Floor4, San Francism, CA 94103 lwww.hostcompliance.mmNCAC # 45
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A PracticalGuide to Effectively Regulating Short{erm Rentals .':. 1't
HOSTCOMPLIANCE
sophisticated softvrare needed to do this cost-effectively. There are several reason why this is
the case:
1 . Rental property listings are spread across dozens (or hundreds) of different home
sharing u,rebsites, with new sites popping up allthe time (Airbnb and l-{omeAway are only
a small portion of the total market)
2. Manually monitoring 1 00s or 1 ,000s of short-term rental properties within a specific
jurisdiction is practically impossible without sophisticated databases as property listings
are constantly added, changed or removed
3. Address data is hidden from property listings making it time-consuming or impossible to
identify the exact properties and owners based just on the information available on the
home-sharing vrebsites
4. The listing vraebsites most often disallow property owners from including permit data on
their listings, making it impossible to quickly identify unpermitted properties
5. There is no manualway to find out how often individual properties are rented and for
how much, and it is therefore very difficult to precisely calculatethe amount of taxes
owed by an individual property owner
Luckily, it is possible to cost-effectively outsource most this raork to new innovative companies
such as l-{ost Compliance that specialize in this area and have developed sophisticated big data
technology and deep domain epertise to bring down the compliance monitoring and code
enforcement costs to a minimum. ln many situations, these companies can even take on allthe
ta,ork associated with managing the enforcement of the short-term rental regulation in return for
a percentage of the incremental permitting fees, tax revenue and fine revenue that they help
their local government partners collect Adopting short-term rental regulation and
otttsourcing the adminislration and enfqcement can thercfcre be net-revenrc positive
fq the lxal government, while adding no q little additional wqk to the plates of internal
staff . What's more, getting started generally requires no up-front invedmenl long-term
commitment or cornplicated IT integration.
That said, while it is good to knowthat adopting and enforcing short-term regulation can be net
revenue positive if done in partnership with an eryert firm, it is important to note that the
economic benefits are only a small part of the equation and that local govemment leaders
should also factor in the many non-economic benefits associated with managing and monitoring
the rapidly growing short-term rental industry in their local communities. These noncconomic
benefits are often much more important to the local citizens than the incremental tax revenue,
so even if the incremental revenue numbers may not seem material in the context of a local
governlrent's overall budget, the problems that unregulated and/or unmonitored short-term
rentals can cause for the neighbors and other "innocent bystanders" can be quite material and
should therefore not be ignored. Or as Jessica C. lileufeld from Austin, TXwho suddenly found
herself and her family living next to a "party house" reminds us'. "We did not buy our house fo be
@ Host Compliance LLC 1735 Market St, Floor4, San Francisco, CA 94103 lwww.hostcompliance.comNCAC # 46
A Practical Guide to Effectively Regulating shortterm Rentals r 1',
HOSTCOMPLIiiNCE
liing nert b a hotel. Woutd you buy a home if you knewa hotellikethrs uras operating nefi
door, if you wanted to set your tife up and raise a family?"ii.
Gonclusion
ft is the responsibility of local government leaders to ensure that as few people as possible find
themselves in the same unfortunate situation as Jessica and her family. ln this wtrite-paper ra,e
have outlined howto make it happen - in a revenue positive way. To find out more about how
vl,e can help your community implement simple, sensible and enforceable short-term rental
regulation, feel free to visit us on wvvw.hostcompliance.com or call us for a free consultation on
(415) 715-9280. We vrould also be more than happy to provide you with a complimentary
analysis of the short-term rentallandscape in your localgovemnent's jurisdiction and put
together an estimate of the revenue potential associated with adopting (or more actively
enforcing) short{erm rental regulation in your community.
About the Author
Ulrik Binzer is the Founder and CEO of Host Comoliance LLC, the industry leader in short{erm
rentalcompliance monitoring and enforcement solutions for localgovernments.
Ulrik got the idea to found Flost Compliance when he was serving on a co mmittee appointed by
his localtown councilto study possible ways to regulate shortterm rentals in the local
community. ln preparation for his raork on the committee, Ulrik spent counfless hours
researching howother municipalities had approached the regulation of short-term rentals, and it
became evident that enforcing the regulations and collecting the appropriate taxes without the
support of sophisticated technology was virtually impossible. As a result, Ulrik set out to build
those tools and make them available to municipalities of all sizes at a fraction of the cost of what
it vrould cost them to build and run such technology intemally.
Prior to founding l-lost Compliance, t-flrik served as Chief Operating Officerof Work4 Labs - an
80 person Venture Capital backed technology company with offices in Silicon Valley and
Europe, and Soligent Distribution LLC - the targest distributor of solar equipment to local
governments and businesses in the Americas.
Before assuming executive management roles in technology companies, Ulrik served as Vice
President of the private equity firm Golden Gate Capital, as a strategyconsultant at McKlnsey &
Company and as an Officer in the Danish Army where he commanded a 42-person platoon and
graduated first in his class from the Danish Army's Lieutenant school.
Ulrik received his M.B.A. from Harvard Business Schoolwhere he was as a Baker Scholar (top
5% of his class) and earned his Bachelor of Science degree in lnternational Business from
Copen hagen Business Schoo I a nd l.,lew york Un iversity.
@ Host Compliance LLc | 735 Market St, Floor 4, San Francisco, CA 94103 | www.hostcompliance.com
NCAC # 47
A PracticalGuide to Effectively Regulating Short-term Rentals
'' *'
IOSTCOMPLIAiICE
Ulrik can be contacted on (415) 715-92S0 or binzer@hostcompliance.com. You can followhim
and Host Compliance on twitter on @HostComoliance.
iGoogle News accessed on 11512016
ii ltlew YorkTines article: "l.lew WorryforHonc Buyers: AParty House l.,lext Door", October 10,2015
@ Host Compliance LLC | 735 Market St, Floor4, San Francisco, CA 94103 lwww.hostcompliance.comNCAC # 48
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NCAC # 73
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSSION REGARDING PAINTED BIKE LANES
Commission ltem C4l, October 19, 2016
(Sponsored by Commissioner Rosen Gonzalez)
Jose Gonzalez, Transportation Director
lrcu #8
NCAC # 74
MIAMI BEACH
City of Miomi Beoch, l 200 Convenlion Center Drive, Miomi Beoch, Floridq 331 39, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
TO:Neig hborhood/Comm unity Affairs
FROM: Jimmy L. Morales, City
DATE: November 18,2016
SUBJECT: DISCUSSION REGARDING P BIKE LANES
This item was refeffed to the Neighborhood/Community Affairs Commiftee (NCAC) at the City
Commission meeting on October 19, 2016. At the October 21, 2016 NCAC meeting, the item
was deferred to the November 18, 2016 NCAC meeting. The item ,b sponsored by
Co m m i ssione r Kri ste n Rosen-Gon za I ez.
BACKGROUND
The Bicycle/Pedestrian Master Plan recently adopted by the City Commission includes the
recommendation for painting green all existing bike lanes within City boundaries in order to
enhance bicycle safety and raise driver awareness of bicycle facilities.
After numerous experiments throughout the country using different color pavement for bicycle
lanes, the U.S. Department of Transportation/Federal Highway Administration (FHWA)
considers green pavement markings to be effective in increasing the safety and awareness of
bike lanes and bicycle/pedestrian/vehicle conflict areas. See attached FHWA Memorandum
dated April 15,2011. Benefits include bicyclists positioning themselves more accurately as they
travel across intersections. Many bicyclists report feeling safer on green colored pavement
because motorists are more aware of potential conflicts. Additionally, studies have shown that
green bike lanes have a secondary benefit of traffic calming on local roadways by narrowing
drivers' field of vision and visually reducing the width of travel lanes and streets in general.
Green bike lanes have been effective in increasing safety for all road users and a key element
in creating complete streets.
FHWA Evaluation of Results:
Following is an excerpt from the attached FHWA Memorandum dated April 15, 2011.
"The Office of Transportation Operations has reviewed the available data and considers the
experimental green colored pavement to be satisfactorily successful for the bicycle applications
that were tested. Positive operational effects have been noted in the experiments, such as
bicyclists positioning themselves more accurately as they travel across intersections and
through conflict areas, and no notable negative operational effects have been observed. The
research has also shown that bicyclists and motorists both have a positive impression of the
effect of the green colored pavement, with bicyclists saying that they feel safer when the green
colored pavement is present, and motorists saying that the green colored pavement gives them
an increased awareness that bicyclists might be present and where those bicyclists are likely to
be positioned within the traveled way."
NCAC # 75
NCAC Memorandum - Discussion Regarding Painted Bike Lanes
November 18,2016
Page 2 of 2
It is important to note that the green paint fades over time. Below are
green bike lanes along 16th Street (painted in February 2016) and the
bike lanes on Royal Palm Avenue (painted in October 2016).
photos of the existing
recently painted green
Royel Patmand 4ir St (SBl Roryal Palmand 4rl St (NB,
CONCLUSION
This item is being presented to the NCAC for discussion and further direction.
Attachment: FHWA Memorandum dated April 15,2011
,ar,,&o}ffi
16 St and MlclrlganAve(EBl 16 St and PennsyhranlaAve(EBl
FilfMM$Alt\Commiftee MamosWCAC\20I6WOVEMBER\NCAC Memo RE Drscusslon Regarding Green Bike Lanes.docx
NCAC # 76
Neighborhood/community Affairs committee Meeting
DECEMBER 9,2016
DISCUSSION REGARDING RECOMMENDED TRAFFTC CALMING IMPROVEMENTS IN THE
CENTRAL BAYSHORE NEIGHBORHOOD
Commission ltem R9T, October 19, 2016
(Transportation)
Jose Gonzalez, Transportation Director
lrem # 10
NCAC # 77
MIAMIBEACH
City of iliomi Bcoch, I 700 Convention Center Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
To: Neighborhood/Community Affairs CorJmittee {
FRoM: Jimmy L. Morales, City Manager #F
DATE: December 9, 2016 \,|
I
SUBJECT: DISCUSSION REGARDING 'RCCOMUENDED TRAFFIC CALMING
IMPROVEMENTS IN THE CENTRAL BAYSHORE NETGHBORHOOD
This item was discussed at the October 19, 2016 City Commr'ssion Meeting. At the meeting, City
Commission endorsed sfar73 recommendations, directed staff to work with the Bayshore
Homeowners Assoctation to present the recommendations, and referred the item to the
Neighborhood/Community Affairs Committee (NCAC) for further drscussion. At the November
18 NCAC meeting, the item was deferred to the December g meeting.
UPDATE SINGE THE OCTOBER 19. 2016 CITY COMMISSION MEETTNG
Transportation Department staff met with the Bayshore Homeowners Association on November
17, 2016 to discuss the analysis and recommendations in the Traffic Calming Study. The study
was well received by the attending members of the HOA; however, some comments were
provided that are being reviewed for feasibility by staff. The Office of Capital lmprovements
Projects (ClP) is coordinating with the Design-Build firm currently engaged in the design of the
Central Bayshore Neighborhood lmprovement Project to ascertain the anticipated design and
construction costs and potential impacts, if any, of including the recommended traffic calming
improvements in the neighborhood improvement project.
BACKGROUND
Pursuant to City Commission direction in May 2016, the Transportation Department engaged a
consultant to collect traffic data to determine the need for Traffic Calming in the Bayshore
Neighborhood. The data collection effort occurred during the months of May and June 201G
(priorto end of school) and consisted of Speed Data (l0locations), VehicularVolume Data (10
locations), Turning Movement Counts at lntersections (17 locations), and Origin-Destination
Data (14 locations). The data was utilized to determine the amount of cut-through traffic,
speeding, and vehicular volumes throughout the Bayshore Neighborhood, as well as to identify
any safety concerns at intersections. The goal of the traffic analysis is to identify suitable traffic
calming treatments to mitigate the impact of cut-through traffic and speeding in the
neighborhood in order to improve the livability of the Bayshore Neighborhood.
Following the data collection by the consultant, the following traffic concems were identified:
NCAC # 78
NCAC Memorandum: Discussion Regarding Recommended Traffic Calming lmprovements in the Central Bayshore
Neighborhood
November 18, 2016
Page 2 of 3
High Vehicular Volumes
. Meridian Avenue - Dade Boulevard to 23rd Streeto Prairie Avenue - 28th Street to 40th Street. Sheridan Avenue - 37th Street and 40th Street
Speedinq
o Meridian Avenue - Dade Boulevard to 28th Streeto Prairie Avenue - Dade Boulevard to 37th Streeto Sheridan Avenue - North of 37th Street. 28th Street - Prairie Avenue to Sheridan Avenue
Based on the Origin-Destination Data collected, it was determined that no significant cut-
through traffic exists on a regular basis. Observations from staff have corroborated that cut-
through traffic through the Bayshore Neighborhood occurs primarily when congestion levels
increase along Alton Road northbound and along 41st Street westbound.
Following the methodology established in the City of Miami Beach Traffic Calming Manual and
applying the street design standards identified in the City of Miami Beach Street Design
Guidelines, staff identified the following traffic calming recommendations to help mitigate the
documented speeding and high vehicular volumes in the area.
Recommended Traffic Calmino lmprovements
. Mini-Traffic Circle at Sheridan Avenue and 30th Streeto Mini-Traffic Circle at Sheridan Avenue and 37th Streeto Speed Table between 28th Street and 29th Streeto Mini-Traffic Circle at Prairie Avenue and 31st Streeto Mini-Traffic Circle at Prairie Avenue and 37th Streeto Speed Table between Dade Boulevard and 23rd Streeto Chicane on Meridian Avenue between Dade Boulevard and 23rd Streeto Chicane on 28th Street adjacent to the Scott Rakow Youth Centero Neighborhood Greenway along Royal Palm Avenue
The adopted City of Miami Beach Transportation Master Plan identified the implementation of a
Neighborhood Greenway along Royal Palm Avenue as a Priority 1 project (Fiscal Year 2017-
2021). A Neighborhood Greenway is defined as a street where bicyclists share the road with low
volume, low speed vehicular traffic. Neighborhood greenways typically consist of substantial
traffic calming measures and signage. The proposed Neighborhood Greenway along Royal
Palm Avenue would include mini-traffic circles at 30th Street and 34th Street. !n addition, staff
recommends lowering the speed limit along Royal Palm Avenue to 20 MPH and installing
sharrow (shared-use) lane markings and signage to improve livability along that street.
The adopted City of Miami Beach Street Design Guidelines identified various traffic calming
NCAC # 79
NCAC Memorandum: Discussion Regarding Recommended Traffic Calming lmprovements in the Central Bayshore
Neighborhood
November 18, 2016
Page 3 of 3
strategies, including chicanes, roundabouts, lowering speed limits, greenways, and speed
tables, to be implemented as appropriate along City roadways in order to create complete
streets that are safe and convenient for all users and modes of transportation.
The recommended traffic calming improvements for the Central Bayshore Neighborhood comply
with both the Adopted Transportation Master Plan and the Adopted Street Design Guidelines.
The attached presentation includes relevant background as well as the findings and
recommendations of the Central Bayshore Neighborhood Traffic Calming Study.
The Office of Capital lmprovements Projects (ClP) is currently developing final design plans for
the Central Bayshore South Neighborhood lmprovement Project (south of 34th Street).
Construction of that project is anticipated to begin by the end of this year. The Transportation
Department is working closely with CIP and the Design-Build Firm currently engaged in the
design of the neighborhood improvement project in order to ascertain the costs of incorporating
the recommended traffic calming improvements in the project.
CONCLUSION
This item is being presented to the NCAC for discussion and further direction.
Attachment: Presentation of Recommended Central Bayshore Neighborhood Traffic Calming
lmorovementshdl lwl.a
K@/JRG/JFD
F:\TMN\$ALL\Committee MemosNCAC\2O16\DECEMBER\NCAC Memo RE Discussion Regarding Recommended Traffic
Calming lmprovements in the Central Bayshore Neighborhood.docx
NCAC # 80
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Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSSION REGARDING THE FUTURE ACTIVATION AND PROGRAMMING OF LUMMUS
PARK
Commission ltem R9AN, October 19, 2016
(Sponsored by Commissioner Arriola)
Vanessa Williams, lnterim Director of Tourism, Culture, and Economic Development
lreu # 11
NCAC # 93
(9 MIAMIBEACH
COMMITTEE MEMORANDUM
TO: Neighborhood/Community Affairs Committee Members
FRoM: Jimmy L. Morales, City Manag -
,/f *
DATE: December 9, 2016
SUB]ECT DISCUSSION REGARDING THE FUTURE ACTIVATION AND PROGRAMMING OF
LUMMUS PARK
City of iliomi Beoch, I200 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
BACKGROUND
On May 12,2015, Mayor Philip Levine created the Mayor's Ocean Drive Task Force. The purpose of
the Task Force was to undertake an examination of conditions on Ocean Drive, from Sth to 15th
Streets, and to make recommendations to the Mayor and City Commission that will enhance the
Ocean Drive experience for the City's visitors and residents.
On January 13, 2016 the City of Miami Beach Mayor's Ocean Drive Task Force issued a report
detailing recommendations that would improve Ocean Drive and the immediately surrounding
community to create a welcoming, safe environment that is family friendly, thoughtfully highlights its
internationally acclaimed architecture, park, and beach, without diminishing its commercial energy,
and further enhances its reputation as one of the world's most iconic destinations. Of the twenty-nine
recommendations, two points focused on arts and culture, including identifying a concessionaire to
implement regular Lummus Art and Craft Shows and to partner with community art patrons and
institutions to install sculptural i nstal lations.
ANALYSIS
City staff was asked by the Neighborhood/Community Affairs Committee (NCAC) to provide an
update on the actions that have been taken by staff to address the arts and cultural components of
the Ocean Drive Task Force recommendations. Staff from the Tourism, Culture and Economic
Development Department (TCED) had several meetings with the Ocean Drive Task Force including
with Jonathan Plutzik, Chair, Ocean Drive Task Force on Tuesday, October 25, 2016. The Ocean
Drive Task Force expressed great interest in activating Lummus Park with a large scale, temporary
public art intervention. There was also great interest in a producing a curated "artisanal market" that
would feature unique, handmade items such as jewelry, art objects, fresh flowers and locally
produced foods. lt is important to note, the food vendors would offer items such as cheeses,
chocolates, fruits, vegetables, etc. and would not compete with the area restaurants.
Following the meeting with the Ocean Drive Task Force, TCED staff began addressing the
recommendations. For the temporary public art component, TCED staff is working with a noted Miami
based artist to develop a site specific project proposal for Lummus Park. Design of the temporary
public art component is anticipate to be complete by January 2017 .. The project will involve sculptural
NCAC # 94
Page 2 of 2
Activation and Prcgramming of Lummus Pa*
Neighborhood/ Community Affairs Committee
December 9, 2016
elements that will be periodically activated with live performances, including poetry readings, dance
and theater. lt is anticipated the work will be installed in May 2017 and remain on view for three
months. The temporary art work and activation could be funded through the "Arts in the Parks"
program of the Cultural Arts Council, however this will reduce finding available for other Arts in the
Parks programs from $40,000 to $15,000. Staff will pursue additional funding from the Cultural Arts
Council. ln order to ensure the continued commissioning of temporary public art for Lummus Park,
TCED staff is seeking creative solutions for partnerships, alternate funding sources and reevaluating
funding for the FY 2017118 "Arts in the Parks" program.
For the implementation of the artisanal market, TCED staff recommends the City issue an RFP to
procure a specialized vendor to produce a monthly/bi-weekly artisanal market for Lummus Park. Once
the vendor is selected, TCED staff would work collaboratively with the selected vendor and the Ocean
Drive Task force to select a curated group of artisans to participate in the market. ldeally, the RFP
would be issued in January 2017 and the market could potentially launch in October 2017. lt was
determined that the existing market vendor contract does not allow for additional locations, therefore,
a new solicitation process must take place.
CONCLUSION
As recommended by the Ocean Drive Task Force, programming Lummus Park with temporary public
art and cultural activities will create a world class, iconic destination for tourists and residents. TCED
staff will continue to collaborate with the Ocean Drive Task Force and the Cultural Arts Council to
ensure the successful programming of temporary public art activations for Lummus Park.
The administration is seeking the guidance of the NCAC members regarding the temporary art work
and activation and procuring an artisanal market.
NCAC # 95
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSSION TO CONSIDER APPROVING THE PLACEMENT OF A PLAQUE AT THE
BELLE ISLE PARK FLAG POLE DEDICATED TO THE HEROIC MEN AND WOMEN IN THE
ARMED FORCES AND FIRST RESPONDERS FOR THEIR SERVICE
Commission ltem C4A, October 26,2016
(Sponsored by Commissioner Alemdn)
John Rebar Parks and Recreation
lreu # 12
NCAC # 96
MIAMIBEACH
City of Miomi Beoch, lTOO Convention Center Drive, Miomi Beoch, Floridq 33139, wrvw.micrmibeochfl.gov
CO'UMITTEE MEMORANDUM
Chair and Members of the Neighborhood/Community Affairs Committee
Jimmy L. Morates, City Manag - 7f- ./,
December 9, 2016
SUBJECT: DISCUSSION TO CONSIDER APPROVING THE PLACEMENT OF A PLAQUE
AT THE BELLE ISLE PARK FLAG POLE DEDICATED TO THE HEROIC MEN
AND WOMEN IN THE ARMED FORCES AND FIRST RESPONDERS FOR
THEIR SERVICE.
BACKGROUND
At the October 26,2016 City Commission meeting, a referral to the Neighborhoods/Community
Affairs Committee (NCAC) was approved, which was sponsored by Commissioner John
Elizabeth Aleman, to consider approving the placement of a commemorative plaque at the Belle
lsle Park flag pole dedicated to the heroic men and women in the Armed Forces and First
Respondersfortheirservice. This matterwas then placed on the November 18,2016 agenda,
but was deferred to the December Committee meeting for consideration.
The Belle lsle Residents Association has recently worked together with City Staff on the
placement of a flag pole at Belle lsle Park. With the placement of the flag pole completed, there
is a strong desire by the residents to place a commemorative plaque at the foot of the flag pole
dedicated to the heroic men and women who serve.
Pursuant to Section 82-504 of the City Code concerning the establishment of monuments and
memorials, after referral to the NCAC, the NCAC shall consider and review the proposal for a
commemorative plaque and transmit its recommendation to the City Commission by a majority
vote. Thereafter, the City Commission may consider the proposal at a public hearing and the
proposal be accompanied by a written analysis prepared by the City Administration, detailing
the estimated costs for the design, fabrication, installation, and on-going maintenance of the
proposed monument or memorial. At the close of the City Commission public hearing, the
approval of the proposal requires a 5/7ths vote. Unless expressly provided otherwise in the City
Commission Resolution approving the monument or memorial, the approval shall establish the
presumption that the City shall assume the costs associated with the ongoing maintenance of
the approved monument or memorial.
Exhibit A presents the proposed plaque design for your consideration. The cost for the
production of the plaque will be $975.85 and the concrete base will be $400.00, a grand total of
$1,375.85. All future maintenance costs of the plaque will be covered by the City.
TO:
FROM:
DATE:
NCAC # 97
REQUIIRED ACTION
Committee vote to approve the placement of a plaque at the Belle lsle Park flag pole dedicated
to the heroic men and women in the Armed Forces and First Responders for their service.
Attachment
Exhibit A - Belle lsle Flag Pole Plaque
NCAC # 98
Exhibit A
Belle /s/e Flag Pole Plaque
NCAC # 99
Armed
Dedicoted to
eroic Men ond Women
;,Extroordinory Service in the
rces ond os First Responders
i
;l
p are fiternolly Groteful
b Cify of Miomi Beoch
Iond
le lsle Residents Associotion
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NCAC # 100
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSS THE PLACEMENT OF FARAH SERVICE EUE SPORTS EQUIPMENT AT
DIFFERENT LOCATIONS THROUGHOUT THE CITY
Commission ltem C4A, November 9, 2016
(Sponsored by Commissioner Arriola)
John Rebar, Parks and Recreation Director
lreu # 13
NCAC # 101
i\AlAlillBEACH
City of Miomi Beoch , l70O Convenlion Center Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov
E MEMORANDUIU
TO: Chair and Members of the Committee
FR.OM: Jimmy L. Morales, City Manager
DATE: November 18,2016
SUBJECT: DISCUSSION REGARDING THE PLACEMENT OF FARAH SERVICE
SPORTS EQUIPMENT AT
CITY.
RENT LOCATIONS THROUGHOUT
BACKGROUND
At the June 29, 2016 Parks and Recreational Facilities Advisory Board meeting, Farah Service
presented the EUE Sports Equipment idea to the board members (Exhibit A). EUE is a sports-
use equipment with stretching and fitness functions that is equipped with a digital panel for
advertisements and information. lt is composed of stainless steel, digital sign and installed on a
durable deck. The EUE equipment brings to the city streets the opportunity for people to engage
in various physical activities outdoors for free. The company has offered to have this equipment
installed at no cost to the City, and will be responsible for all the required maintenance and
replacements. The cost of the fixtures and maintenance is offset by advertising on the digital
panel.
The Parks and Recreational Facilities Board unanimously motioned to recommend a pilot
program of 10 units to be dispersed throughout the City as the Parks and Recreation
Department sees fit (Exhibit B). The Parks and Recreation Department had evaluated several
locations and recommends the following:
1. Lummus Park(2 Stations)2. Flamingo Park (2 Stations)
3. Polo Park (1 Station)
4. Maurice Gibb Memorial Park (1 Station)
5. Bandshell Park by the Sand Bowl (1 Station)6. Normandy lsle Park (1 Station)
7. Fairway Park (1 Station)
8. Tatum Park (1 Station)
Street ends and right-of-way areas may also be considered such as West Avenue and 1Oth or
14h and along the Venetian Causeway.
At the November 9, 2016 City Commission meeting, a referral to the Neighborhoods/Community
Affairs Committee was made to discuss the placement of Farah Service EUE Sports equipment
at different locations throughout the City.
EUE
THE
NCAC # 102
REOUIRED ACTION
Committee vote to approve the placement of Farah SeMce EUE Sports equipment at different
locations throughout the City.
Attachment
Exhibit A - EUE Sports Eguipment Presntation
Exhtbit B - LTC 29&2016 Paks and Recreational Facilities Advisory fuard June N, 216
Motion
rLMtEqliL
2
NCAC # 103
Exhibit A
EUE Spods Equipment Presentation
NCAC # 104
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Exhibit B
LTC 290-201 6 Parks and Recreational
Facilifies Advisory Board
June 29, 21 6 Motion
NCAC # 128
MTAMIBEACH
OFFICE OF THE CITY IVIANAGER
No LTC#. 290-2016 LETTER TO COMMISSION
Mayor Philip Levine and Members oflne City Co
FRoM: Jimmy L. Morales, City Manager
DArE: July 5, 2016
SUBJECT: PARKS & RECREATIONAL FACILITIES ADVISORY BOARD MOTIONS
The purpose of this Letter to Commission (LTC) is to inform the Mayor and Commission of
three motions passed by the Parks and Recreational Facilities Advisory Board at its meeting
of June 29,2016.
1. BACKGROUND:Era- a sustainable infrastructure company which markets social and
environmental responsibility and alternative media, has been in talks with the Parks and
Recreation Department to install outdoor exercising stations across the City. Made of
stainless steel, these stations are equipped with a digital panel for advertisements. The
company has offered to have equipment installed without any costs to the City, and will be
responsible for all required maintenance and replacements.
MOTION: THE PARKS AND RECREATIONAL FACILITIES ADVISORY BOARD
neCOtvtfvteNDs A PILOT PROGRAM OF 10 UNITS TO BE DISPERSED AMONG THE
CITY AS THE PARKS AND RECREATION DEPARTMENT SEES FIT.
MOTION MADE BY: Chris Growald
MOTION SECONDED BY: Paul Stein
MOTION PASSES: 10-0 (Motion Passes)
MEMBERS PRESENT FOR MOTION: Jenifer Caplan, Robert Gonzalez, Jonathan Groff,
@iinaJones,WilMartlnez,LoriNieder,StephanieRosen,ElianeSoffer
Siegeland Paul Stein.
2. BACKGROUND:
ffre parts -anO necreational Facilities Advisory Board discussed coexistence within the
City, and agreed that Miami Beach should celebrate and commemorate its inclusiveness
by way of renaming a park "Tolerance Park".
MOTION: THE PARKS ANO RECREATIONAL FACILITIES ADVISORY BOARD
NECOMMENDS CHANGING THE NAME OF BANYAN PARK TO TOLERANCE PARK.
MOTION MADE BY: Robert Gonzalez
MOTION SECONDED BY: Jonathan Groff
MOTION PASSES: 10-0 (Motion Passes)
MEMBERS PRESENT FOR MOTION: Jenifer Caplan, Robert Gonzalez, Jonathan Groff,
ffiinaJones,Wi!Martinez,LoriNieder,StephanieRoSen,ElianeSoffer
Siegeland Paul Stein.
TO:
NCAC # 129
3. BAGKGROUND:
The Parks and Recreational Facilities Advisory Board discussed the iconic lifeguard
stands on the beach and iconic structures at parks in other cities. The Board agreed the
City should commission a functional art park with a nontraditional play structure at a park.
MOTION: THE PARKS AND RECREATIONAL FACILITIES ADVISORY BOARD
RECOMMENDS THE DESTGN AND EQUIPMENT OF A PARK BE UNIQUE TO THE
CITY OF MIAMI BEACH AND AS AN EXAMPLE, FOLLOW THE DESIGN OF THE
MONSTRUM THEMATIC PLAYGROUNDS.
MOTION MADE BY: Jonathan Groff
MOTION SECONDED BY: Carolina Jones
MOTION PASSES: 9-0 (Motion Passes)
MEMBERS PRESENT FOR MOTTON: Jenifer Caplan, Robert Gonzalez, Jonathan Groff,
Chris Growald, Carolina Jones, Wil Martinez, Lori Nieder, Stephanie Rosen and Eliane
Soffer Siegel.
*.,#{Ly
NCAC # 130
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSSION ON AN ADDITIONAL DESIGNATED DOG AREA tN NORTH BEACH
Commission ltem C4D, November 9, 2016
(Sponsored by Commissioner Steinberg)
John Rebar, Parks and Recreation Director
Rodney Knowles, Greenspace Division Director
lreu # 14
NCAC # 131
DrscusstoN Ar CorururrrEE MrenNc
NCAC # 132
Neighborhood/Community Affairs Committee Meeting
DECEMBER 9,2016
DISCUSSION TO NAME THE SOUTH POINTE PARK FOUNTAIN tN MEMORY OF MARK N.
OVERTON, FORMER DEPUTY CHIEF OF THE MBPD
Commission ltem R9AD & R9AE, November 9, 2016
(Sponsored by Commissioner Arriola and Commissioner Grieco)
John Rebar, Parks and Recreation Director
lreu # 15
NCAC # 133
DlscussloN Ar CoTUMITTEe MEETING
NCAC # 134
N EIGH BORHOOD/COMMUN ITY AFFAI RS COMMITTEE PEND!NG ITEMS
FOR INFORMATION PURPOSES ONLY
Item
#
Commission
Referra! Date
Title Sponsored By To Handle By Comments
1 Item R9E,
January 13,
2016
Discussion Regarding The
Possible Addition Of A Skate
Park ln North Shore Open
Space Park
Commissioner
Arriolo
Jeff Oris Lost heard ot
the October
2076 NCAC
meeting.
Deferred from
November 2076
to December
2076 NCAC
meeting.
2 Item C4l,
March 9,2016
Traffic Management
Alternatives Discussed At The
February 24,20LG
Commission Workshop On
Traffic Management
Tronsportation Jose Gonzalez Lost heard at
September
2076 NCAC
meeting. Revisit
on Prairie
Avenue to ollow
right turns to
travel
eastbound.
Deferred to
Januory 2016
NCAC meeting
pending
anolysis on
troffic impocts
in the 47 street
corridor ofter
Art Bosel.
3 Item R9F, July
7i,2076
Discussion Regarding
Temporary Relocation Of
Maurice Gibb Playground
Commissioner
Rosen Gonzolez
John Rebor Lost heord at
the November
2076 NCAC
meeting.
Deferred to
Jonuary 2016
NCAC meeting
pending
chorrette
results with
community.
4 Item C4H,
September 14,
2075
Discussion On The Status And
Possible Expansion Of The Big
Belly Pilot Program
Commissioner
Rosen Gonzolez
Joy Fink Deferred from
November 2076
to December
NCAC # 135
2076 NCAC
meeting.
5 Item C4N,
September 14,
2076
Discussion And Update On
Normandy Pool
Commissioner
Steinberg
John Rebar Deferred from
November 2076
to December
2076 NCAC
meetino.
6 Item C4H,
October 19,
2076
Discussion Regarding The
City's Use Of Host Compliance
Services
Commissioner
Rosen Gonzolez
Hernon
Cardeno
Deferred from
November 2076
to December
2016 NCAC
meeting.
7 ItemC4l,
October 79,
2015
Discussion Regarding Painted
Bike Lanes
Commissioner
Rosen Gonzolez
Jose Gonzolez Deferred from
November 2076
to December
2076 NCAC
meetinq.
8 Item R9D,
October 79,
2016
Discussion And Presentation
On Making MiamiBeach A
"City Of Kindness"
Commissioner
Steinberg
Tonya Daniels Deferred to
Januory 2016
NCAC meeting
pending
conversation
with Tonya
Daniels.
9 Item R9T,
October 19,
2076
Discussion Regarding
Recommended Traffic
Calming lmprovements ln The
Central Bayshore
Neighborhood
Tronsportotion Jose Gonzolez Deferred from
November 2076
to December
2016 NCAC
meeting.
10 Item R9AN,
October 19,
2016
Discussion Regarding The
Future Activation And
Programming Of Lummus
Park
Commissioner
Arriola
Vonesso
Williams
Deferred from
November 2076
to December
2016 NCAC
meetina.
t1 Item C4A,
October 26,
2016
Discussion To Consider
Approving The Placement Of
A Plaque At The Belle lsle
Park Flag Pole Dedicated To
The Heroic Men And Women
ln The Armed Forced And
First Responders For Their
Service
Commissioner
Alemdn
John Rebor Deferred from
November 2076
to December
2016 NCAC
meeting.
t2 Item C4A,
November 9,
2076
Discuss The Placement Of
Farah Service Eue Sports
Equipment At Different
Locations Throuehout The
Commissioner
Arriolo
John Rebor Deferred from
November 2076
to December
2076 NCAC
NCAC # 136
City meeting.
13 Item C4D,
November 9,
2076
Discussion On An Additional
Designated Dog Area ln North
Beach
Commissioner
Steinberg
Eric Carpenter;
John Rebar
Deferred from
November 2076
to December
2076 NCAC
meetino.
!4 Item R9AD
&R9AE,
November 9,
2016
Discussion To Name The
South Pointe Park Fountain ln
Memory Of Mark N. Overton,
Former Deputy Chief Of The
MBPD
Commissioner
Arriolo ond
Commissioner
Grieco
John Rebor Deferred from
November 2076
to December
2016 NCAC
meetino.
NCAC # 137