20160210 AM2MIAMI BEACH
Gity Gommission Meeting
ADDENDUM MATERIAL 2
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
February 10,2016
Mayor Philip Levine
Commissioner John Elizabeth Alemdn
Commissioner Ricky Arriola
Com m issioner Kristen Rosen Gonzalez
Commissioner Michael Grieco
Commissioner Joy Malakoff
Com missioner Micky Steinberg
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Visrt us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk priorto engaging in any lobbying activitywith the Gity
Gommission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Copies of the Gity Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Ordinance should be directed to the Office of the City
Attorney.
ADDENDUM AGENDA
G4 - Gommission Committee Assignments
C4L Referral To The Neighborhood/Community Affairs Committee - Discussion Regarding The
lnstallation Of A Pedeitrian Crosswalk Over Alton Road At 57th Street, To Connect Bus Stop To
Bus Stop On Opposite Sides Of The Street.
(Sponsored by Vice-Mayor John Elizabeth Alem6n)
C4M ReferralTo Neighborhood/CommunityAffairs Committee - Discussion On Renaming/Dedicating
The Stage At The Bandshell ln Honor Of Mr. Clark Douglas Burris.
(Sponsored by Commissioner Micky Steinberg)
1 The sponsor of the addendum agenda item deems that such item either constitutes a public emergency affecting life,
health, property, or public safety and should be considered immediately; or does not constitute a public emergency, but
should be considered immediately. See Miami Beach Code Sec. 2-12 (c)(3).
1
Addendum 2, February 10,2016
R7 - Resolutions
R7R A Resolution Approving And Authorizing The Administration To Negotiate A Lease Agreement,
Consistent With The Essential Terms Set Forth ln This Resolution, Between The City Of Miami
Beach, As Tenant, And RK 946-966 Normandy, LLC, As Landlord, For Use Of Approximately 1,800
Rentable Square Feet Of Property, Located At 962-964 Normandy Drive, Miami Beach, Florida, To Be
Used As Administrative Offices For The City's Building Department; Said Lease Agreement Having
An lnitial Term Of Fifty (58) Months, Commencing On March 1,2016, And Ending On December 31,
2020, With Two (2) Three (3) Year Renewal Options, At The City's Option; And Upon Successful
Negotiations, Authorizing The Mayor And City Clerk To Execute Said Lease Agreement.
(Tourism, Culture & Economic Development)
R9 - New Business and Commission Requests
RgV Discussion Regarding Renewal Of Progressive's Solid Waste Contract.
(Sponsored by Commissioner Joy Malakoff)
RgW Discussion On Muss Park Pavilion, Located At 4400 Chase Avenue.
(Parks & Recreation)
2
Cardillo, Lilia
From:
Sent:
To:
Cc:
Subject:
Aleman, John
Tuesday, February 09,201610:40 AM
Cardillo, Lilia
Ruiz-Paz, Cilia Maria
FW: Please approve addition to agenda: consent referral to neighborhoods
Dear Lilia - please use this (l corrected it somewhat as it had been originally dictated while driving)'
From: Aleman, John
Sent: Saturday, February 06, 2016 11:13 AM
To: Levine, Philip
Cc: Morales, Jimmy
Subject: Please approve addition to agenda: consent referral to neighborhoods
Dear Mayor,
Would you be willing to authorize the addition of a consent item for referral to the
Neighborhoods Committee regarding the installation of a pedestrian crosswalk over Alton Road
at 57th Street to connect bus stop to bus stop on opposite sides of the street? This would
improve the safety for those riding the bus, which for the most part I believe consists of service
workers for single-family homes in the mid beach area. It would also improve safety for resident
adults and children using the La Gorce Country Club facility on the eastern side of Alton
Road. The intersection is somewhat dangerous as pedestrians must cross four travel lanes of
traffic, as well as two turn lanes, and street parking on all comers may obstruct views.
Thank you for your consideration,
Vice-mayor Aleman
Agenda ltem
Date
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4
g MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
MEMORANDUM
TO: Jimmy Morales, City Manager
FROM: MickySteinberg, Commissioner
DATE: February 10,2016
SUBJECT: Referral to Neighborhood/Community Affairs Committee
Please place on the February 10,2016 City Commission agenda a referral to the
Neighborhood/Community Affairs Committee renaming/dedicating the stage at the
Bandshell in Mr. Clark Douglas Burris's honor. Mr. Burris was a teacher at Miami Beach
Sr High School who taught music, classical guitar but is most known for founding the
MBSH Rock Ensemble over 40 years. He has touched the lives of countless students
and has made a big impact on this community.
Unfortunately he recently lost his battle with MS but he continues to inspire.
Thank you!
lf you have any questions please do not hesitate to call our office.
Commissioner Micky Steinberg
OFFICE OF MAYOR AND COMMISSION
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-71 03 I Fax: 305-673-7096 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play
in our vibrant, tropical, historic
community.
Aoenda ltem cYM
Date Zp'A5
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COMMISSION ITEM SUMMARY
AGENDA ITEM R1 R
Condensed Title:
A Resolution Approving And Authorizing The Administration To Negotiate A Lease Agreement Between The City, As
Tenant, and RK 946-966 Normandy, LLC, As Landlord, For The Use Of Approximately 1,800 Rentable Square Feet Of
Property, Located At 962-964 Normandy Drive, Miami Beach, Florida, For The City's Building Depa(ment, For An lnitial
Term Of Fifty-Eight (58) Months, Commencing March 1, 2016 And Ending December 31,2020, With Two (2) Renewal
Options For Three (3) Years Each, At The City's Option; And Upon Successful Negotiations, Authorizing The Mayor And
Clerk To Execute Said Lease
lntended Outcome
N/A
Supporting Data (Surveys, Environmental Scan, etc.):
N/A
ln an effort to become more customer friendly and reduce vehicles on City roadways, the Administration has continued to
seek ways to bring City services closer to residents and property owners particularly in the North Beach area. With this in
mind, the Administration has continued to search for ways to locate a Building Department satellite office in the northern
end of the City to service North Beach and parts of Mid Beach. Such an office would allow for residents and business
owners to apply for building permits closer to their homes or businesses allowing these customers to avoid getting in their
vehicles for what can be a 20-30 minute drive to City Hall.
The criteria established by the Administration for the required office space included the following: 1) approximately 2,000
rentable square feet, 2) an existing buildout which met the needs of the Building Department and would enable a quick
occupancy, 3) fair market terms & conditions and 4) a North Beach location in close proximity to Normandy Drive / 71st
Street.
Subsequently, the Office of Real Estate negotiated terms and conditions for a new lease at 962-964 Normandy Drive.
Prior to execution, the fully negotiated lease agreement shall be subject to Legal review and approval.
A summary of the proposed lease terms are as follows:
SIZE: Approximately 1,800 rentable square feetTERM: Fifty-eight (58) months
RENT ABATEMENT: Three (3) months
COMMENCEMENT DATE: March 1,2016
EXPIRATION DATE: December 31,2020
RENEWAL OPTIONS: Two (2) renewal options for three (3) years each, at Tenant's option.
lNlTlAL BASE RENT: $29.00 per square foot ($52,200 annually; $4,350 monthly) on a triple net (NNN)
basis.
BASE RENT INCREASES: Three percent (3%) annually commencing January 1,2017
OPERATING EXPENSES: ln addition to Base Rent, Tenant shall pay its pro rata share of maintenance,
insurance and real estate taxes.
TENANT IMPROVEMENTS: Tenant to accept the Premises in "as-is" condition
The Administration recommends that the Mayor and Citv Commission adopt the Resolution.
Advi Board
Financial lnformation:
Financial lmpact Summary: The Base Rental Rate is $29.00 PSF, triple net, with three percent (3%) annual increases
commencing January 1, 2017 , and Operating Expenses estimated at $4.67 PSF during Year 1 . Over the initial fifty-eight
month term of the lease, the
Building Department Fund Balance subject to a future
Budget amendment.
Fundino for future vears is subiect to
Max Sklar, ext. 6116
T:\AGENDA\201 6\February\TCED\962 Normandy\962 Normandy
E MIAMIBEACH oor, 2'10'[G
7
MIAMIBEACH
City of Miomi Beoch, ,l700 Convention Center Drive, Miomi Beoch, Florido 33.l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
February 10,2016
TO:
FROM:
DATE:
SUBJECT:
the City
A RESOLUTION OF THE MAYOR CITY COMMISSION OF
THE CITY OF MIAMI BEACH, F APPROVING AND
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE A
LEASE AGREEMENT, CONSISTENT WITH THE ESSENTIAL
TERMS SET FORTH IN THIS RESOLUTION, BETWEEN THECIry OF MIAMI BEACH, AS TENANT, AND RK 946.966
NORMANDY, LLC, AS LANDLORD, FOR USE OF
APPROXIMATELT 1,800 RENTABLE SQUARE FEET OF
PROPERry, LOCATED AT 962.964 NORMANDY DRIVE, MIAMI
BEACH, FLORIDA, TO BE USED AS ADMINISTRATIVE
OFFICES FOR THE CITY'S BUILDING DEPARTMENT; SAID
LEASE AGREEMENT HAVTNG AN tNtTtAL TERM OF FtFTy (58)
MONTHS, COMMENCING ON MARCH 1, 2016, AND ENDTNG
oN DECEMBER 31 , 2020, WITH TWO (2) THREE (3) YEAR
RENEWAL OPTIONS, AT THE CITY'S OPTION; AND UPON
SUCCESSFUL NEGOTIATIONS, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE SAID LEASE AGREEMENT.
ADM I N ISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
ln an effort to become more customer friendly and reduce vehicles on City roadways, the
Administration has continued to seek ways to bring City services closer to residents and
property owners particularly in the North Beach area. With this in mind, the
Administration has continued to search for ways to locate a Building Department satellite
office in the northern end of the City to service North Beach and parts of Mid Beach.
Such an office would allow for residents and business owners to apply for building
permits closer to their homes or businesses allowing these customers to avoid getting in
their vehicles for what can be a 20-30 minute drive to City Hall.
By Florida Statutes, permit fees collected for building permit fees must be utilized to
cover costs incurred by the department in providing services. ln the past year, the
8
Commission Memorandum
New Lease Agreement - Building Department
February 10, 2016
Page 2 of 3
Building Department has seen permit revenues that have exceeded budgeted amounts
leaving funds sufficient enough to investigate the purchase of property for a satellite
office as suggested above.
The Administration identified a site for sale, located at 6961 lndian Creek Drive,
consisting of approximately 1,448 square feet. The Administration pursued a
purchase of this site but it was determined the cost to modify the building to suit
the needs of the Building Department was prohibitive.
The Administration also pursued a lease of a space, located aL1250 Normandy
Drive, consisting of approximately 3,925 square feet. The Administration
determined, due to the large size, and high asking rent ($45.00 PSF Triple Net),
the space was also cost prohibitive.
Accordingly, the Administration continued its search for office space.
ANALYSIS
The criteria established by the Administration for the required office space
included the following: 1) approximately 2,000 rentable square feet, 2) an existing
buildout which met the needs of the Building Department and would enable a
quick occupancy, 3) fair market terms & conditions and 4) a North Beach location
in close proximity to Normandy Drive lTft Street.
Subsequently, the Office of Real Estate negotiated terms and conditions for a
new lease at 962-964 Normandy Drive. Prior to execution, the fully negotiated
lease agreement shall be subject to Legal review and approval.
A summary of the proposed lease terms are as follows:
TENANT:
LANDLORD:
PREMISES:
SIZE:
TERM:
City of Miami Beach
RK 946-966 NORMANDY, LLC
962-964 Normandy Drive
Miami Beach, Florida 33141
Approximately 1,800 rentable square feet
Fifty-eight (58) months
RENT ABATEMENT: Three (3) months
LEASE
COMMENCEMENT DATE: March 1,2016
LEASE
9
Commission Memorandum
New Lease Agreement - Building Department
February 10, 2016
Page 3 of 3
EXPIRATION DATE:December 31,2020
lNlTlAL BASE RENT: $29.00 per square foot (952,200 annually; 94,350
monthly) on a triple net (NNN) basis.
BASE RENT INCREASES: Three percent (3%) annual increases commencing
January 1,2017.
RENEWAL OPTIONS: Tenant shall have two (2) renewal options for three
(3) years each, at the Tenant's option. The Base
Rent during the renewal period(s) shall be increased
by three percent (3%) annually.
OPERATING EXPENSES: ln addition to Base Rent, Tenant shall pay its pro
rata share of maintenance, insurance and real
estate taxes which are estimated at $4.67 PSF in
2016. lncreases in controllable Operating Expenses
shall be capped at no more than five percent (5%)
above the previous year.
TENANT
IMPROVEMENTS:Tenant to accept the Premises in "as-is" condition.
SECURITY DEPOSIT: None
USE:Administrative offices
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the
Resolution approving and authorizing the Administration to negotiate a lease
agreement, between the City and RK 946-900 NORMANDY, LLC, for
approximately 1,800 rentable square feet of space, located at 962-964 Normandy
Drive, Miami Beach, Florida; and upon successful negotiations, subject to Legal
review and approval, authorizing the Mayor and City Clerk to execute said lease
agreement.
utxfuntASl/M -fuw
T:\AGENDA\201 6\February\TCED\962 Normandy\962 Normany MEMO (Final).docx
10
RESOLUTION TO BE SUBMITTED
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,\J\ {,&sivu\ i $$ ffis\il $-$
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jimmy L. Moroles, City Monoger
FROM: Joy V. W. Molokoff, Commissioner
DATE: Februory 8,2016
SUBIECT: RE: Renewol of Progressive's Solid Woste Controct
lnsteod of opening the proposols currently out on the street for solid woste controcts, I
recommend setting these oside ond exercising the renewol option in Progressive's Solid
Woste Controct. Also to be included is odding the recycling of electronic equipment ond
textiles ot their green woste focility on Miomi Beoch.
Pleose odd the obove item to the Februory 1 0, 2016 City Commission.
lf you hove ony questions, pleose contoct me ot extension 6622.
JVWM
We ore committ'ed to providing excellent publtc service ond sofety to oll who live, work, ond ploy in our vibroni, tropicol, historic communily
Aqenda ltem RlV
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TO:
FROM:
DATE:
Attached is a
elevations of
//""\ il ilt w""4'[1
presentation showing
new pavilion, and a
t, ,' \, '1, i yS,Y:; iX
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
LOCATED AT 44OO CHASE
AVENUE
The City offers afterschool and summer recreational programs foryoung children in grades K-3'd at
Muss Park. Currently, there are approximately 147 children enrolled in the City's summer
recreational programming at Muss Park. The Park contains a pavilion with bathrooms, a tot lot and
an open, greenspace area. The Park does not offer an indoor facility for program participants and
therefore, during periods of inclementweather, alternative accomodations must be provided. Buses
are continually on standby in order to relocate children to another City facility during inclement
weather.
At the July 23, 2014 City Commission, concerns regarding the existing renovation project for Muss
Park was discussed. The Commission directed the Administration to present alternatives to the
existing project that would provide a long-term solution to better address the challenges of weather
protection for the young children who attend programming at the Park, while maintaining the existing
greenspace. The Administration presented four (4) options to consider to which the Commission
developed a Sth option, which was a hybrid of the presented options. The scope includes the
demolition of the existing pavilion, and the construction of a 4000 sf pavilion that can accommodate
120 children, includes two (2) ADA accessible restrooms, office, reception area, storage, and
mechanical room. Additionally, the new pavilion will include a permanent air conditioning system and
have panels / doors that provide full enclosure of the pavilion when needed. The adjacent landscape
will be restored and the existing trees will be preserved with the exclusion of a few palms thatwill be
relocated. The new Muss Park Pavilion will provide a dynamic and secure environmentfor residents
and visitors.
The City has since implemented the criterion of setting finish floor elevations to Base Flood
Elevation (BFE +3'; for all new buildings. The proposed pavilion and adjacent tot lot areas will be
constructed to elevation of BFE +3'. The estimated cost is $1.8 million.
The conceptual plans have been submitted to the Design Review Board (DRB) and the project is
scheduled to be heard on April 5,2016.
Jimmy L. Morales, City Manager
February 10,2016
MEMORANDUM
information of the existing facility, a proposed site plan and
preliminary estimate of probable construction costs.
Agenda ttem R 1W
6\February\Cl P\MussPark\MussPark.Pavilion. Memo.doc
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