20160413 BMMIAMIBEACH
Gity Commission Meeting
City Hall, Gommission Ghambers, 3'o Floor,1700 Convention Genter Drive
April 13,2016
Mayor Philip Levine
Commissioner John Elizabeth Alem5n
Commissioner Ricky Arriola
Comm issioner Kristen Rosen Gonzalez
Commissioner Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Visif us at www.miamibeachfl.gov for agendas and video streaming of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Ghapter 2, Articte Vlt, Division 3 of the City Gode of Miami Beach, entitled "Lobbyists," requires
the iegistration of all lobbyists with the City Clerk prior to engaging in any lobbying activity
with tlie City Commission, any Gity Board or Committee, or any personnel as defined in the
subject Gode sections. Copies of the City Code sections on lobbyists laws are available in the
Offite of the City Clerk. Questions regarding the provisions of the Code should be directed to
the Office of the City Attorney.
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ln order to ensure adequate public consideration, if necessary, the Mayor and City Commission may move
any agenda item to an alternate meeting date. tn addition, the Mayor and City Commission may, at their
discretion, adjourn the Commission Meeting without reaching all agenda items.
Consent Aqenda:
C2 - Competitive Bid Reports
C4 - Commission Committee Assignments
C6 - Commission Committee RePorts
C7 - Resolutions
AGENDA KEY
Reqular Aoenda:
R2 - Competitive Bid RePorts
R5 - Ordinances
R7 - Resolutions
R9 - New Business & Commission Requests
Rl0 - City Attorney Reports
We are committed to providing excellent pubtic service and safety to all who live, work, and play in our vibrant, tropical, historic community.
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Commission Agenda, April '13, 2016
AGENDA
1. Call to Order - 8:30 a.m.
2. lnspirational Message and Pledge of Allegiance
3. Requests for Additions, Withdrawals, and Deferrals
4. Recess for lunch at approximately 12:00 p.m.
CONSENT AGENDA
G2 - Competitive Bid Reports
C2A Request Approval To lssue Request For Qualifications (RFO) 2016-107-WG For Hosted
Automatic Call Distribution Service.
(ProcuremenUFinance)
CzB Request Approval To Exercise Term Renewal Options On Contracts For Routine Operational
Requirements.
(Procurement)
C2C Request Approval To lssue Request For Qualifications (RFO) 2016-11s-AK For Noise, Acoustic
And Sound Consulting Services.
(ProcuremenUPlanning)
C2D Request For Approval To lssue Request For Qualifications (RFO) 2016-108-WG For A
Surveil lance Security System Consultant.
(ProcuremenUEmergency Management)
C2E Request For Approval To lssue A Request For Qualifications (RFO) No. 2016-124-KB For
Architectural And Engineering Design Criteria Professional Services For Mixed-Use Parking
Garages.
(ProcuremenUCapital lmprovement Projects)
G4 - Commission Committee Assiqnments
C4A Referral To The Land Use And Development Committee - Discussion Pertaining To A Paperless
Agenda System For All Of The City Land Use Boards.
(Planning)
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Commission Agenda, April 13,2016
C4B Referral To The Land Use And Development Committee To Discuss Future Rooftop And Deck
Accessory Bar Uses In The Sunset Harbour Neighborhood.
(Sponsored by Commissioner Michael Grieco)
C4C Referral To The Land Use And Development Committee To Discuss Operational Regulations For
Alcoholic Beverage Establishments South Of Fifth Street.
(Sponsored by Commissioner Michael Grieco)
C4D Referral To Neighborhood/Community Affairs Committee: Discussion And Action Plan Related To
Combatting lllegal Short Term Rentals Citywide.
(Sponsored by Commissioner Michael Grieco)
C4E ReferralTo The Land Use And Development Committee: Discussion Regarding lncentivizing The
Retention, Raising And/Or Relocation Of Historic/Architecturally Significant Single Family Homes
(sFH).
(Sponsored by Commissioner Michael Grieco)
C4F Referral To The Sustainability And Resiliency Committee To Discuss Drafting A Resolution
Asking Miami-Dade To Ban Flubendiamide Within lts Agricultural lndustry.
(Sponsored by Commissioner Ricky Arriola)
C4G Referral To The Land Use And Development Committee And The Planning Board An
Amendment To Sec 142-111 1 Of The City Code To Address The Eligibility Requirements For The
Short-Term Rental Of Apartment Units Within The Collins Waterfront Local Historic District.
(Sponsored by Commissioner Michael Grieco)
(Legislative Tracking: Planning)
C4H Referral To The Finance And Citywide Projects Committee To Consider And Explore The lmpact
Of A Car Sharing Pilot Program.
(Sponsored By Commissioner Kristen Rosen Gonzalez)
C4l Referral To The Finance And Citywide Projects Committee - A Review Of The Fine Schedule For
Littering On The Beach.
(Sponsored by Commissioner Joy Malakoff)
C4J Referral To The Planning Board - Proposed Amendment To Chapter 142 Of fhe Land
Development Regulations Of The City Code Pertaining To Hall For Hire Establishments ln The
Museum Historic District.
(Sponsored by Commissioner Joy Malakoff)
(Legislative Tracking: Planning)
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Commission Agenda, April 13, 2016
C4K Referral To The Planning Board - Proposed Amendment To Chapter 142 Of fhe Land
Development Regulations Of The City Code Pertaining To Short Term Rentals On Harding
Avenue ln North Beach.
(Sponsored by Commissioner Michael Grieco)
(Legislative Tracking: Planning)
C4L Referral To The Land Use And Development Committee And The Planning Board - Proposed
Comprehensive Plan Amendment Related To Sea Level Rise And Compliance With 2015 Florida
Senate Bill 1094, Entitled "Peril Of Flood."
(Planning)
C4M Referral To The Finance And Citywide Projects Committee And The Cultural Arts Council A
Discussion Regarding Miami New Drama Becoming The Resident Theater And Venue Manager
For The Colony Theater As A Pilot Program.
(Sponsored by Vice-Mayor Micky Steinberg)
C4N Referral To The Sustainability And Resiliency Committee A Discussion Regarding How Green
lnfrastructure lncluding Living Or Hybrid Shorelines Can Complement Grey lnfrastructure ln Our
Climate Adaptation On Going Work.
(Sponsored by Vice-Mayor Micky Steinberg)
C4O Referral To The Neighborhood/Community
Beach Conducting A Design Competition
Ocean.
(Sponsored by Commissioner Ricky Arriola)
C4P Referral To The Finance And Citywide Projects Committee To Discuss The Creation Of The City
Of Miami Beach Transportation Fund.
(Sponsored by Mayor Philip Levine)
Affairs Committee To Discuss The City Of Miami
For An lconic Crosswall</lntersection On 12th And
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Commission Agenda, April 13, 2016
G6 - Gommission Committee Reports
C6A
C6B
Report Of The March 30,2016 Land Use And Development Committee Meeting: l.Discussion
Regarding A Proposed Zoning Ordinance Amendment To Allow A'Hall For Hire'As A Conditional
Use Within Existing Religious lnstitutions Located Within The Museum Local Historic District And
ln The RM-2 Zoning District. 2. Proposed Ordinance Setting Forth Demolition Procedures For All
Single Family Homes, Regardless Of The Year Of Construction. 2a. Discussion: Proposed
Ordinance Pertaining To Demolition Procedures. 2b. Discussion: Potential Fiscal And Review
Process lmpacts Of Having All New Single Family Home Construction Reviewed By The Design
Review Board. 3. Discussion Pertaining To A Proposed Ordinance Amendment To Create
Operational Regulations For Alcoholic Beverage Establishments Adjacent To The Palm View And
West Avenue Residential Areas. 4. Discussion Regarding Short Term Rentals ln North Beach. 5.
Discussion Regarding A Complete Review Of Sign Ordinances. 6. Discussion Regarding The
Removal Of Carlos Zapata "Wing" Structure On Lincoln Road. 7, Discussion Regarding
lncentivizing Workforce Housing ln The Private Sector. 8. Discussion On Air Rights. 9. Discussion
Regarding The City Of Miami Beach's Building Permit Application Process. 10. Discussion
Regarding The lmpact Of A Partial Modification Of Ordinance 2014-3876 As lt Relates To A FAR
lnterpretation.
Report Of The March 11,2016 Neighborhood/Community Affairs Committee Meeting: 1.
Discussion Regarding Revisions To The Beachfront Concession Rules And Regulations. 2.
Discussion Regarding Citywide Street Light And Coverage Audit. 3. Discussion Regarding
Proposed Beach Concession East Of South Pointe Park. 4. Discussion Regarding Proposed Site
Options For New Fire Station No. 1.5. Discussion Regarding lmplementing A Rainbow
Crosswalk At The lntersection Of Ocean Drive And 12th Street On Miami Beach. 6. Discussion
Regarding A Commercial Use Permit Fee For City-Owned Property And City Parks Facilities. 7.
Discussion On Encroachments ln The Public Right-Of-Way. 8. Monthly Progress Reports For The
Following Miami Beach Feeder Pattern Schools: Feinberg Fisher; Biscayne Elementary; Treasure
lsland; And Nautilus Middle School. 9. Report From Miami-Dade County Public Schools On The
Status Of The Action Plan Related To Nautilus Middle School And Progress To Date. 10.
Discussion Regarding Naming The Accessible Beach And Playground At Allison Park, 65th Street
And Collins Avenue, "sabrina's Beach And Playground At Allison Park". 11. Wellness Center
Update. 12. Monthly Crime Update. 13. Discussion On Public Waterborne Transportation
Concession Services. 14. Traffic Management Alternatives Discussed At The February 24, 2016
Commission Workshop On Traffic Management. 15. Discussion On Traffic Calming Efforts On
Prairie Avenue And ln Bayshore Neighboihood. 16. Discussion Regarding lmproving 72nd Street,
Between Abbott And Dickens (Near The North Shore Youth Center), lncluding Adding
Crosswalks, Lighting, Angled Parking And Fixing Sidewalks.
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Commission Agenda, April 13, 2016
C6C Report Of The March 18,2016 Finance And Citywide Projects Committee Meeting: 1. Discussion
Regarding Whether Or Not To Pursue Food And Beverage Concessions For Soundscape Park,
Collins Park, And The Miami Beach Botanical Garden. 2. A. Discussion Regarding Parking
Demand Analysis/Walker Parking Consultants; B. Discussion Regarding A Public Private
Partnership For A Two-Story Parking Structure To Be Erected Over Both City Parking Lot P62
And A Private Parking Lot, On 42nd Street, Between Jefferson Street And Meridian Avenue; C.
Discussion Regarding The Construction Of A Parking Garage At The 27th Street And Collins
Avenue Parking Lot; D. Discussion Regarding A Potential Public-Private Partnership With 1234
Partners, LTD. ForA Parking Garage On The 1200 Block Of Washington Avenue.3. Discussion
Regarding Proposed Site Options For New Fire Station No. 1. 4. Discussion Regarding
Nonpayment Of Stormwater Fees By Miami Dade County Public Schools. 5. Discussion Seeking
Citywide Wi-Fi Solutions And CMB Becoming lts Own lnternet Service Provider. 6. Discussion
Regarding Time Capsule 2066. 7. Discussion Regarding The Creation Of The Ocean Court
Green Alley Espafrola Way (East) Green Alley. 8. Discussion Regarding lmplementing An Open
Data Policy. 9.Discussion Regarding The Use Of Community Development Block Grant (CDBG)
Funds As Rent Subsidy For Tenants Of The Allen Apartments.
COD Report Of The March 30,2016 Sustainability And Resiliency Committee Meeting: 1) Mayor's Blue
Ribbon Panel On Flooding And Sea Level Rise - Update. 2) Sustainability Committee - Update.
3) Resiliency Strategy - Update. 4) Discussion On lmplementing City Wide Textile And Electronic
Recycling. 5) Discussion On Prohibiting Contractors From Using Roundup And Other Chemicals
Labeled As Carcinogens ln Public Spaces. 6) Discuss The Elimination And/Or Phasing Out Of
Gas-Powered Leaf Blowers. 7) Discussion Regarding Green Corridor Program As Authorized
Under Section 163.01, Florida Statutes, NKIA The Green Corridor Property Assessment Clean
Energy (PACE) District. 8) Discussion On Miami-Dade County's Grease Discharge Permitting
Program Within Miami Beach. 9) Discussion On The Seabin Project As An Option To Reduce
Litter ln The City's Waterways. 10) Update On The Woosh Smart Water Stations Pilot Program.
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Commission Agenda, April 13,2016
C7 - Resolutions
C7A A Resolution Approving And Authorizing The City Manager, Or His Designee, To Apply For,
Accept, And Appropriate Funding (lncluding Matching Funds And Any Related City Expenses),
And Execute Any And All Documents Or Agreements ln Connection With The Following Grants
And Funding Requests: 1) US Department Of Transportation, Transportation lncome Generating
Economic Recovery Program (TIGER) ln The Approximate Amount Of $10 Million For Miami
Beach Recreational Corridor; 2) US Department Of Transportation, Transportation lncome
Generating Economic Recovery Program (TIGER) ln The Approximate Amount Of $10 Million
For The City's lntelligent Transportation System And Parking Management System; 3) US
Department Of Homeland Security Fiscal Year 2016 Port Security Grant Program ln The
Approximate Amount Of $120,000; And Renewal Of The Following Two Grants: 4) Children's
Trust Youth Enrichment, Employment And Support Grant Program ln The Approximate Amount
Of $312,550; And 5) Children's Trust Countywide Community Partnership (Service Partnership)
Program ln The Approximate Amount Of $425,000; And Retroactive Approval Of The Following
Applications: 6) Florida Department Of Transportation, Transportation Alternatives Program
(TAP) ln The Approximate Amount Of $400,000 For Protected Bike Lanes; 7) Florida
Department Of Transportation, Transportation Alternatives Program (TAP) ln The Approximate
Amount Of $1,000,000 For North Shore Open Space Beachwalk; 8) Florida lnland Navigation
District (FIND), Watenruays Assistance Program ln The Approximate Amount Of $1 Million For
The lndian Creek Shoreline And Greenway Project; 9) Florida lnland Navigation District (FIND),
Watenvays Assistance Program ln The Approximate Amount Of $142,007 For The North Beach
Kayak Launch Dock.
(Budget & Performance lmprovement)
C7B A Resolution Approving And Authorizing The Mayor And The City Clerk To Execute An
Underground Easement Agreement For Florida Power & Light Company (FPL), Attached Hereto
As Exhibit 1, For The Undergrounding Of Existing Utilities And Utility Lines, And To Grant FPL A
Non-Exclusive Underground Utility Easement At The Altos Del Mar Park, Located At 7600 Collins
Avenue, For The Operation And Maintenance Of Associated Underground Utility Facilities
lncluding, But Not Limited To, Cables, Conduits, Appurtenant Equipment, And Appurtenant
Above-Ground Equipment, Along The Proposed 10 Foot Wide Easement, Between 76'n Street
And 77th Street Along The Western Portion Of Atlantic (Airoso) Way.
(Capital lmprovement Projects)
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Commission Agenda, April 13,2016
C7C Reappointment Of Chief Special Master
1.A Resolution Accepting The Recommendation Of The City Manager, Pursuant To Section
30-36 Of The Code Of The City Of Miami Beach, Concerning The Reappointment Of
Enrique Zamota, Esq., To Serve As Chief Special Master, For A Term Commencing On
April 24,2016 And Ending On October 23, 2016; Provided Further That Chief Special
Master Zamora Shall Be Authorized To Hold Hearings And Impose Fines, Liens And
Other Non-Criminal Penalties Against Violators Of The City And County Codes And
Ordinances, And Shall Also Be Authorized To Appoint Such Other Special Masters As
May Reasonably Be Required To Conduct The Subject Hearings; And Further
lncorporating All Other Matters Set Forth Within Chapter 30 Of The City Code, lncluding,
Without Limitation, Sections 30-37 And 30-38 Thereof, Concerning The Compensation
And Duties Of The Chief Special Master.
(Office of the City Clerk)
A Resolution Approving And Reappointing, Pursuant To Section 102-356 Of The City
Code, Enrique Zamota, Esq. (Chief Special Master Reappointed Pursuant To Resolution
No.-AsTheCityManager,s..Designee,,UnderSection102-356ofTheCity
Code; Said Designation Commencing With Mr. Zamora's Term As Chief Special Master
On April 24,2016 And Ending On October 23,2016.
(Office of the City Clerk)
C7D A Resolution Approving The Affordable Housing Program Operations And Management Manual
(Tenancy Manual) Attached To This Resolution To Be Utilized ln The Ongoing Operation Of City-
Owned Affordable Rental Apartments.
(Housing & Community Services)
C7E A Resolution Approving And Authorizing The Mayor And City Clerk To Execute Amendment No. 4
To The Agreement, Dated October 10, 2014, Between The City Of Miami Beach And Tyler
Technologies, lnc., For The Replacement Of The City's Enterprise Resource Planning (ERP)
System, To Amend (1) The ERP System "Go-Live" Dates, (2) The Provisions Regarding
Professional Services, And (3) The Maximum Number Of Hours For Custom Report Development
Services, ln An Amount Not To Exceed $206,550.
( lnformation Technology)
C7F A Resolution Authorizing The Mayor And City Clerk To Execute A Memorandum Of
Understanding (MOU), Substantially ln The Form Attached To This Resolution, Between The City
Of Miami Beach, The Miami Beach Chamber Of Commerce, North Bay Village, The Town Of Bay
Harbor lslands, The Town Of Surfside, And Bal Harbour Village To Support And Enhance The
Nurse lnitiative ForThe 2016-2017 School YearAnd Authorizing The Appropriation Of $15,400
From The Miami Beach Education Compact Fund For The City Of Miami Beach's Proportionate
Share Of Funding For The Nurse Enhancement lnitiative Subject To Approval ln The City's FY
2016117 Annual Budget.
(Organ ization Development Performance I n itiatives )
2.
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Commission Agenda, April 13, 2016
C7G A Resolution Supporting The United States Coast Guard's Proposed Modification Of The
Operating Schedule Of The 63'd Street Bascule Bridge Across lndian Creek To Be Set Forth ln 33
CFR Part 1 17, Section 117 .293.
(Sponsored by Vice-Mayor Micky Steinberg/Office of the City Manager)
(Legislative Tracking: Transportation)
C7H A Resolution Adopting The Certificate Of The Results Of The March 15,2016 Special Election
For The City Of Miami Beach, And Declaring The Results Thereof.
(Office Of The City Clerk)
c7t A Resolution Authorizing The City Manager And City Clerk To Execute A Five Year Agreement,
And Any Amendments For Adjustments To Scope Of Work, With Big Wireless LLC, For The
Maintenance, Monitoring And End Of Life Technology Migration Of The Law Enforcement
Wireless lnformation Network, Formally Known As The Citywide Wireless Network, For Use By
The Miami Beach Police Department, Following The Recent Completion Of Phase 1, Such
Maintenance, Monitoring And End Of Life Technology Migration To Be Known As Phase 2, As
Authorized By Resolution 2015-28959 Of The Mayor And City Commission On March 11,2015,
ln An Amount Not To Exceed $475,000.
(Police)
C7J A Resolution Authorizing The City Manager And City Clerk To Execute A Renewed Agreement
Between The City Of Miami Beach And The Town Of Medley, For The Purpose Of The Miami
Beach Police Department Conducting Firearms Training At The Medley Police Outdoor Firearms
Training Center Located At 9700 NW 97 Avenue, Medley, Florida.
(Police)
C7K A Resolution Authorizing The City Manager And City Clerk To Execute A Renewed Memorandum
Of Understanding Between The City Of Miami Beach, On Behalf Of The Miami Beach Police
Department, And Miami-Dade County, On Behalf Of The Miami-Dade Police Department, To
Participate ln Operation Stonegarden, A Waterborne Law Enforcement lnitiative.
(Police)
C7L A Resolution Authorizing The City Manager And City Clerk To Execute An lnterlocal Cooperation
Agreement Between The City Of Miami Beach, On Behalf Of The Miami Beach Police
Department, And Miami-Dade County, On Behalf Of The Miami-Dade Police Department, For
Shared Use Of The Automated Fingerprint ldentification System Operated By The Miami-Dade
Police Department.
(Police)
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Commission Agenda, April 13,2016
C7M A Resolution Authorizing The lssuance Of lnvitation To Negotiate (lTN) 2016-084-WG For The
Administration Of The City's Following Ancillary Health Benefits For Employees, Retirees And
Their Dependents: Family And Medical Leave Act (FMLA) Administration; Long-Term Disability
Coverage For Defined Contribution Retirement Plan (401a) Participants And Voluntary Short-
Term And Long-Term Disability; Group Dental Coverage; And Group Term Life And Accidental
Death & Dismemberment Coverage; And Further Authorizing The Retroactive Extension Of The
Agreement With Unum And The Month-To-Month Extensions Of The Existing Agreements With
Unum, Metropolitan Life lnsurance Company And Hartford Life And Accident lnsurance
Company, Until Such Time As The ITN Can Be Awarded.
(ProcuremenUHuman Resources)
C7N A Resolution Accepting The Recommendation Of The Neighborhood/Community Affairs
Committee And Denying The Request From Boucher Brothers Miami Beach LLC
(Concessionaire)To Activate A New Beachfront Concession At South Pointe Park Beach.
(Tourism, Culture & Economic Development)
C7O A Resolution Requesting That Miami-Dade County Designate, Pursuant To City Of Miami Beach
Resolution No. 94-21216,21't Street Between Washington Avenue And Collins Avenue As "Jose
Marti Street," ln Addition To The "Collins Park South" Designation, And Requesting That Miami-
Dade County lnstall New Street Signs Reflecting Both Co-Designations Of 21't Street.
(Transportation)
C7P A Resolution Accepting The Recommendation Of The Land Use And Development Committee To
Remove The Carlos Zapata "Wing" Structure On Lincoln Road.
(Property ManagemenUOffice of the City Manager)
C7Q A Resolution Accepting The Recommendation Of The Finance And Citywide Projects Committee
To Pursue New Garage Development lnitiatives lncluding The lncorporation Of Workforce
Housing.
(Parking)
C7R A Resolution Authorizing The City To Co-Sponsor The American Cancer Society's Relay For Life
Event To Be Held At Lummus Park On April 16, 2016 From 4:00 p.m. To 10:00 p.m., And
Waiving The City's Facility Usage Fee For The Event.
(Sponsored by Commissioner Joy Malakoff)
(Legislative Tracking: Office of the City Attorney)
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Commission Agenda, April 13, 2016
C7S A Resolution Accepting The Written Recommendation Of The City Manager (As Set Forth ln The
City Commission Memorandum Accompanying This Resolution) And Waiving, By 5/7th Vote, The
Competitive Bidding Requirement, Finding Such Waiver To Be ln The Best lnterest Of The City,
And Approving And Authorizing The Mayor And City Clerk To Execute An Agreement, ln An
Amount Not To Exceed $86,000, Substantially ln The Form Attached To This Resolution,
Between The City And MWW Group, LLC For Federal Government Lobbying And Consulting
Services, Commencing On March 1,2016 And Terminating On December 31 ,2016, Or Until
Such Time As The City Executes A New Agreement For These Services Through A Competitive
Bidding Process, Whichever Occurs First.
(Office of the Mayor)
C7T A Resolution Approving And Authorizing The Allocation Of State Housing lnitiatives Partnership
Program (SHIP) Funds From FY 2014-2015 And FY 2015-2016 ln The Amounts Of $17,138, And
$26,371, Respectively, To Miami Beach Community Development Corporation/MBCDC: The
Jefferson, lnc. (MBCDC) For The Rehabilitation Of This Affordable Housing Property Located At
542 Jefferson Avenue; To lnclude The Replacement Of The Roof And Upgrades To The Nine
Units Located On The Third Floor Of The Property; And Further Authorizing The Mayor And City
Clerk To Execute The SHIP Program Agreement Between MBCDC And The City.
(Ho-using & Comrunity Services)
C7U A Resolution Reaffirming The City's Longstanding Position Regarding Cuba And Therefore Not
Welcoming/lnviting A Cuban Consulate.
(Sponsored by Commissioner Michael Grieco)
C7V A Resolution Establishing A Policy Of The City Commission To Oppose Any Sale, Lease,
Transfer, Or Change ln Use Or Zoning Designation Of Rebecca Towers, As Well As Any Current
Or Future Elderly Housing Projects Owned By The City Of Miami Beach, For Any Purpose Other
Than Affordable Housing For The Elderly.
(Sponsored by Mayor Philip Levine)
(Legislative Tracking: Office of the City Attorney)
(ltem to be Submitted in Supplemental)
End of Consent Aqenda
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Commission Agenda, April 13,2016
REGULAR AGENDA
R2 - Gompetitive Bid Reports
R2A Request For Approval To Authorize The lssuance Of A Request For Qualifications (RFQ) No.
2016-116-KB For Architectural And Engineering Design Services For New Bus Shelters.
( Procu rem e nVTra nspo rtati on )
R5A
R5 - Ordinances
Vacant Storefront Covers
An Ordinance Amending Chapter 138 Of The Miami Beach City Code, Entitled "Signs," Article lV
Entitled "Temporary Signs," At Section 138-140 Entitled "Vacant Storefront Covers And Signs" To
Mandate That All Vacant Storefront Windows And Doors Be Wrapped ln Non-Commercial Paper
Designs; Providing For Enforcement And Penalties; And Providing For Repealer, Codification,
Severability, And An Effective Date. 10:00 a.m. Second Readinq Public Hearing
(Sponsored by Commissioner Michael Grieco)
(Legislative Tracking: Planning)
(First Reading on March 9,2016 - RsG)
Minimum Unit Sizes for Historic Hotels
An Ordinance Amending The Land Development Regulations Of The Code Of The City Of Miami
Beach, By Amending Chapter 142, "Zoning Districts And Regulations," By Amending Article ll,
"District Regulations," By Amending Division 3, "Residential Multifamily Districts," By Amending
Section 142-155 To Modify The Requirements For Minimum Hotel Room Size And Maximum
Hotel Room Occupancy For Historic Hotels Within The RM-1 District; By Amending Section 142-
217 To Modify The Requirements For Minimum Hotel Room Size And Maximum Hotel Room
Occupancy For Historic Hotels Within The RM-2 District; By Amending Section 142-246 To
Modify The Requirements For Minimum Hotel Room Size And Maximum Hotel Room Occupancy
For Historic Hotels Within The RM-3 District; By Amending Chapter 142, "Zoning Districts And
Regulations", Article ll, "District Regulations", Section 142-306, "Development Regulations" To
Modify The Requirements For Minimum Hotel Room Size And Maximum Hotel Room Occupancy
For Historic Hotels Within The CD-2 District; And By Amending Section 142-337, "Development
Regulations And Area Requirements" To Modify The Requirements For Minimum Hotel Room
Size And Maximum Hotel Room Occupancy For Historic Hotels Within The CD-3 District;
Providing For Codification; Repealer; Severability; And An Effective Date. 10:05 a.m. Second
Readinq Public Hearinq
(Sponsored by Commissioner Michael Grieco)
(Legislative Tracking: Planning)
(First Reading on March 9,2016 - RsH)
R5B
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Commission Agenda, April 13, 2016
RsC An Ordinance Amending Chapter 82 Of The Code Of The City Of Miami Beach, Entitled "Public
Property," By Amending Article lV, "Uses ln Public Rights-Of-Way," By Amending Division 5,
"sidewalk Cafes," By Amending Subdivision ll, "Permit," By Amending Section 82-382, Entitled
"Application," And Section 82-383, Entitled "Permit Fee; Penalties For Late Payment; Review Of
Fee; Exception," To Abate Sidewalk Cafe Permit Fees, lncluding Annual Permit Application Fees
And Squaie Footage Fees, For Businesses On Washington Avenue From 6th Street To Lincoln
Road, Until September30, 2019; And Providing For Repealer, Codification, Severability, And An
Effective Date. 10:f 0 a.m. Second Reading Public Hearinq
(Sponsored by Commissioner Michael Grieco)
(Legislative Tracking: Planning)
(First Reading on March 9,2016 - Rsl)
RsD Freeboard And Development Regulations - Grade Elevations And Height
1,An Ordinance Amending Subpart A - General Ordinances, Of The City Code, By
Amending Chapter 54 "Floods" At Section 54-35, "Definitions," By Amending The
Definitions For Base Flood Elevation, Crown Of Road, And Freeboard, And By Creating
Definitions For Centerline Of Roadway, Critical Facility, Future Crown Of Road, Minimum
Freeboard, Maximum Freeboard, Green lnfrastructure, Low lmpact Development (LlD),
And Surface Stormwater Shallow Conveyance; By Amending Section 54-45, "Permit
Procedures," To Require A Stormwater Management Plan; By Amending Section 54-47,
"General Standards," To Prohibit Septic Sewage Systems, And lnclude Requirements For
Storage Of Hazardous Materials; By Amending Section 54-48, "Specific Standards," To
Clarify The Minimum Elevation Of The Lowest Finished Floor For Residential And Non-
Residential Construction, And Requiring A Minimum Elevation For Garage Entrances; By
Amending Section 54-51, "standards For Coastal High Hazard Areas (V-Zones)," To
Clarify The Minimum Elevation Of The Lowest Floor Of All New Construction And
Substantial lmprovements; Providing Codification; Repealer; Severability; And An
Effective Date. EE!_BgeCjl3
(Sponsored By Commissioner Joy Malakoff)
(Legislative Tracking : Planning)
An Ordinance Amending The City's Land Development Regulations, By Amending
Chapter 114, "General Provisions," At Section 114-1, "Definitions," By Amending The
Definitions For Grade, Future Adjusted Grade, And Building Height, And To Establish By
Reference To Chapter 54-35 Definitions For Base Flood Elevation, Crown Of Road,
Future Crown Of Road, Freeboard, Minimum Freeboard, Maximum Freeboard, Green
lnfrastructure, Future Adjusted Grade, And Surface Stormwater Shallow Conveyance; By
Amending Chapter 142, "Zoning Districts And Regulations," Division 2, "RS-1, RS-2, RS-
3, RS-4 Single-Family Residential Districts," By Amending And Clarifying The Maximum
Elevation Within A Required Yard And Providing A Minimum Elevation Requirement For
New Construction, And Amending How Maximum Building Height ls Calculated; Providing
Codification; Repealer; Severability; And An Effective Date. First Readinq
(Sponsored By Commissioner Joy Malakoff)
(Legislative Tracking: Planning)
2.
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Commission Agenda, April 13, 2016
RsE Unified Development Sites And FAR Distribution
An Ordinance Amending Chapter 118, Entitled "Administration And Review Procedures," Article
I Entitled "ln General" At Section 1 18-5, Entitled "Unity Of Title; Covenant ln Lieu Thereof;"
Chapter 114, Entitled "General Provisions," At Section 114-4, Entitled "Compliance With
Regulations Required;" And Chapter 142, Entitled "Zoning Districts And Regulations," Article ll
Entitled "District Regulations," Division 1, Entitled "Generally," At Section 142-73, Entitled
"lnterpretation Of District Boundaries;" ln Order To Clarify Procedures For The Movement Of FAR
Within Unified Development Sites With Differing Zoning Districts; Providing For Enforcement And
Penalties; And Providing For Repealer, Codification, Severability, And An Effective Date. First
Readinq
(Sponsored By Commissioner Michael Grieco)
(Legislative Tracking: Planning)
RsF Alton Road West And 17th Street South Alcoholic Beverage Establishment Regulations
An Ordinance Amending Chapter 142, "Zoning Districts And Regulations", Article ll, "District
Regulations," (1) At Division 4,"CD-1 Commercial Medium lntensity District," Section 142-272,
"Main Permitted Uses;" (2) Section 142-273, "Conditional Uses;" (3) Section 142-274, "Accessory
Uses;" (4) Section 142-279, "Additional Regulations For Alcoholic Beverage Establishments;" (5)
At Division 5, "CD-2 Commercial Medium lntensity District," Section 142-302, "Main Permitted
Uses;" (6) Section 142-303, "Conditional Uses;" (7) Section 142-304, "Accessory Uses;" (8)
Section 142-310, "Additional Regulations For Alcoholic Beverage Establishments;" And (9) At
Division 6, "CD-3 Commercial Medium lntensity District," Section 142-332, "Main Permitted
Uses;" (10) Section 142-333, "Conditional Uses;" And (11) Section 142-334, "Accessory Uses;"
And (12) Section 142-340, "Additional Regulations For Alcoholic Beverage Establishments;" To
Amend The Hours Of Operation, Location And Use Restrictions For (A) Properties On The West
Side Of Alton Road And East Of Alton Court, From 6th Street To Collins Canal, (B) Properties On
The East Side Of West Avenue From Lincoln Road To 17th Street, And (C) Properties Within 100
Feet To The South Of 17th Street, Between Lenox Avenue And Meridian Avenue; Providing For
Codification; Repealer; Severability; And An Effective Date. 10:35 a.m. First Readinq Public
Hearinq
(Sponsored by Commissioner Joy Malakoff)
(Legislative Tracking: Planning)
RsG An Ordinance Amending Chapter 2 Of The Code Of The City Of Miami Beach, Entitled
"Administration," Article Vl, "Procurement," Division 3, "Contract Procedures," By Creating Section
2-376, Entitled "Fair Chance Requirement For City Contractors," And Amending Chapter 62,
"Human Relations," By Creating Article V, To Be Entitled The "Fair Chance Ordinance," To
Provide Regulations Regarding The Consideration By The City And By City Contractors Of The
Criminal History Of Applicants For Employment, And To Provide Limiting Provisions; And
Providing For Repealer, Severability, Codification, And An Effective Date.E6!_Beadjlg
(Sponsored By Commissioner Michael Grieco)
(Legislative Tracking: Office of the City Attorney)
R5H Ethics Ordinance. First Readinq
(Sponsored by Commissioner Kristen Rosen Gonzalez)
(Legislative Tracking: Office of the City Attorney)
(ltem to be Submitted in Supplemental)
14
14
Commission Agenda, April 13, 2016
R7 - Resolutions
R7A A Resolution Adopting The Fourth Amendment To The Capital Budget For Fiscal Year 2015116.
10:15 a.m. Public Hearinq
(Budget & Performance lmprovement)
(ltem to be Submitted in Supplemental)
R7B A Resolution Approving, By 5/7th Vote, Following A Duly Noticed Public Hearing, The Naming Of
The Stage ln The North Shore Park Bandshell ln Honor Of Mr. Clark Douglas Burris. 10:25 a.m.
Public Hearinq
(Sponsored by Vice-Mayor Micky Steinberg & Commissioner Joy Malakoff)
(Legislative Tracking: Offlce of the City Attorney)
R7C A Resolution Authorizing Three (3) Waivers Of Development Regulations, By A 5/7 Vote Of The
City Commission, After Public Hearing, Pursuant To Section 142-425(d), Of The City's Code, For
The Altos Del Mar Park Project, And Adjacent Parking Lot, Parking Lot No. P-106, Located At
75th Street And Collins Avenue, Within The Harding Townsite/South Altos Del Mar Historic District
And Within The Altos Del Mar Neighborhood: (1) A Waiver Of Section 142-802(3), Of The City
Code ln Order To Reduce The Required Oceanfront Overlay Side Setback From 15 Feet To 10
feet; (2) A Waiver Of Section 142-802(3). Of The City Code ln Order To Reduce The Required
Rear Setback From 10 Feet From The Bulkhead Line To One (1) Foot, Four (4) lnches ln Order
To ConstructThe Proposed Bathroom And Storage Building Within Parking Lot No. P-106; And
(3) A Waiver Of Section 142-802(7), Of The City Code, As The Existing Parking Lot (P-106) And
Proposed Bathroom Exceed The Oceanfront Overlay Minimum Requirement That At Least 50
Percent Of The Required Rear Yard Setback Be Open To The Sky And Landscaped. 10:30 a.m.
Public Hearinq
(Capital lmprovement Projects/Planning)
R7D A Resolution Pursuant To Section 82-37(a), Of The City Code, Setting A Public Hearing To
Approve The Vacation Of Atlantic Way (Arioso Way), Between 76th Street And 77th Street,
Consisting Of A Thirty (30) Foot Wide RighlOf-Way, Containing Approximately 9,000 Square
Feet ln Total Area, Attached Hereto As Exhibit A, As Shown On The Corrected Plat "Altos Del
Mar No. 1," Recorded ln Plat Book 3'1 At Page 40, Of The Public Records Of Miami-Dade
County, And Lying ln A Portion Of Government Lot 2, Section 2, Township 53 South, Range 42
East, City Of Miami Beach, Said Vacation ln Favor Of The Adjacent Property Owners, The City
Of Miami Beach And The Owners Of 7605 Collins Avenue; Further Waiving, By 5l7th Vote, The
Competitive Bidding And Appraisal Requirements Pursuant To, Respectively, Sections 82-39(a)
And (b) Of The City Code, Finding That The Public lnterest Would Be Served By Waiving Such
Conditions; And Conditioning The Vacation On (1) The lssuance Of A Quit Claim Deed To The
City Of Miami Beach And To The Owners Of 7605 Collins Avenue; And (2) Requiring The
Owners Of 7605 Collins Avenue's To Execute A Covenant Running With The Land That The
Vacated Property ldentified ln Exhibit B, Not Be Constructed With Habitable Space Due To The
Existing Non-Exclusive Perpetual Easement Along The Length Of The Vacated Area; And
Referring This ltem To The Finance And Citywide Projects Committee, As Required By Section
82-37(a)(1), Of The City Code.
(Office of the City Attorney/Capital lmprovement Projects)
15
15
Commission Agenda, April 13, 2016
R7E A Resolution Accepting The Recommendation Of The City Manager Pertaining To The Ranking
Of Proposals With Respect To Phase ll Of The RFP Selection Process, Pursuant To Request For
Proposals (RFP) No.2015-133-YG, For Design Build Services For Neighborhood No.8: Central
Bayshore South Right-Of-Way lnfrastructure lmprovements; Authorizing The Administration To
Enter lnto Negotiations With Ric-Man lnternational, lnc.; And Should The Administration Not Be
Successful ln Negotiating An Agreement Within The Available Budget With Ric-Man lnternational,
Inc., Authorizing The Administration To Terminate Negotiations And Enter lnto Negotiations With
Lanzo Construction Co.; And Should The Administration Not Be Successful ln Negotiating An
Agreement With Lanzo Construction Co., Authorizing The Administration To Terminate
Negotiations, And That The City Manager Provide A Recommendation For Further Review By
The City Commission; And Further Authorizing The Mayor And City Clerk To Execute An
Agreement Upon Conclusion Of Successful Negotiations By The Administration.
( Procu rement/Capital I m provements Projects)
R7F A Resolution Approving And Adopting The City Of Miami Beach Local Housing Assistance Plan
(LHAP), Attached To This Resolution, For The State Housing lnitiatives Partnership (SHIP)
Program For Fiscal Years 201612017,201712018, And 201812019, As Required By The State
Housing lnitiatives Partnership Program Act, Subsections 420.907 - 420.9079, Florida Statutes;
Authorizing The Mayor And City Clerk To Execute The Necessary Certifications; Authorizing The
Administration To Submit The LHAP To The Florida Housing Finance Corporation (FHFC) For lts
Review And Approval; Authorizing The Appropriation Of SHIP Program Funds For Fiscal Years
201612017,201712018 And 201812019,|n Amounts To Be Determined By The State Of Florida Or
Such Final Allocation Amounts As Adjusted By The FHFC; And Further Authorizing The
Appropriation Of Any lnterest Accrued Thereon For Eligible Activities Under The SHIP Program
Rules.
(Housing & Community Services)
R7G A Resolution Authorizing The City Manager And City Clerk To Execute Short Form Lease With
The Florida Department Of Transportation ("FDOT") For The Continued Use Of Land Within
FDOT Right-Of-Way Along The Julia Tuttle Causeway, Which Lease ls Attached Hereto As
Exhibit 1.
(Public Works)
R7H A Resolution Accepting Recommendation Of The City Manager Regarding The Existence Of A
Public Emergency And, Accordingly, Waive, By 5l7th Vote, The Competitive Bidding Requirement,
Finding Further That The Best lnterest Of The City Would Be Served By Such Waiver; Authorizing
The City Manager Or His Designee To Negotiate Amendment No. 5 To The Design-Build
Agreement Between The City And Lanzo Construction Co. ("Lanzo"), Which Original Agreement
Was Approved Pursuant To Resolution No. 2014-28765, For The Sunset Harbour Pump Station
Retrofit And Drainage lmprovements Project; Said 5th Amendment, ln The Not To Exceed Amount
Of $3,875,322, ls Needed ln Order To (1) Bring Parking Lot No. 46, The Purdy Boat Ramp, And
The Purdy Marina Parking Lot, Located AtWestAvenue From 18th StreetTo Dade Boulevard, To
3.7 Feet NAVD Elevation; (2) Expand Pump Station No. 2; And (3) Construct Of A Discharge
Outfall Pipe, lncluding Associated Water, Sewer, Landscaping, Lighting And lrrigation For Parking
Lot 46, Purdy Parking Lot, And West Avenue; Further Authorizing The Mayor And City Clerk To
Execute The Sth Amendment, Upon Completion Of Successful Negotiations.
(Public Works)
(ltem to be Submitted in the Supplemental)
16
16
R7t
Commission Agenda, April 13,2016
A Resolution Approving And Authorizing The Mayor And City Clerk To Execute A Second
Amendment To The Residential Solid Waste Agreement ("Second Amendment") With Progressive
Waste Solutions Of FL, lnc.; Which Second Amendment Agreement ls Attached Hereto As Exhibit
1, And ls Scheduled To Commence On September 1 , 2016; And Further Terminating The
Pending Solicitation Under RFP No.: 2015-258-WG.
(Public Works)
R7J A Resolution Approving Amendment No. 3 To The Management Agreement Between The City
And Live Nation Worldwide, lnc. (Live Nation) For The Management And Operation Of The Jackie
Gleason Theater Of The Performing Arts, Now Named And Known As The Fillmore Miami Beach
At The Jackie Gleason Theater.
(Tourism, Culture & Economic Development)
R7K A Resolution Authorizing The City Manager To Exercise Two (2) One (1) Year Renewal Terms Of
The Agreement Between The City Of Miami Beach And Service America Corporation DIBIA
Centerplate ("Centerplate") For Catering Concessions At The City Of Miami Beach Convention
Center; Further Accepting The City Maniger's Recommendation And Waiving, By 5/7th Vote, The
Competitive Bidding Requirement Pursuant To Section 2-367 Of The City Code, For The Limited
Purpose Of Approving An Additional Two (2) Year And Three (3) Month Renewal Term, And
Finding Such Waiver To Be ln The Best lnterest Of The City; And Authorizing The Mayor And
City Clerk To Execute Amendment No. 1 Of Said Agreement, With Said Agreement Having A
Term Commencing On July 1,2016, And Ending On September 30, 2020.
(Tourism, Culture & Economic Development)
R7L A Resolution Accepting The Recommendation Of The Neighborhood And Community Affairs
Committee (NCAC) And Approving, ln Concept, A Pilot Program For Water Taxi Services At The
Purdy Avenue Dock; Authorizing The Administration To Negotiate An Agreement With Water Taxi
Miami, lnc. For The Pilot Program, Pursuant To lnvitation To Negotiate (lTN) 2014-326-JR For A
Public Waterborne Transportation Concession; Said Agreement Having A Term Of One Year,
Based Upon The Essential Terms Set Forth ln This Resolution; And Further Authorizing The City
Manager To Execute The Final Negotiated Agreement.
(Transportation)
R7M Resolutions Adopting The Transportation Master Plan, Bicycle-Pedestrian Master Plan And
Street Design Guidelines.1. A Resolution Adopting The City Of Miami Beach Transportation Master Plan Final Report
Attached Hereto As Exhibit A.
(Transportation)
2. A Resolution Adopting The City Of Miami Beach Street Design Guidelines Attached
Hereto As Exhibit A.
(Transportation)
3. A Resolution Adopting The City Of Miami Beach Bicycle Pedestrian Master Plan Attached
Hereto As Exhibit A.
(Transportation)
17
17
Commission Agenda, April 13, 2016
R7N A Resolution Accepting The Recommendation Of The City Manager And Authorizing The City
Manager To Execute A Work Order With Metro Express lnc., For The Renovation Of Two (2)
Surface Lots P59 And P91 Utilizing The Competitively Bid National Joint Powers Alliance (NJPA)
Cooperative Contract, ln The Not To Exceed Amount Of $1,515,960, Plus Ten Percent Owner's
Contingency ln The Amount Of $151,596, ForA Total Amount Of $1,667,556; A Copy Of The
NJPA Contract ls Attached Hereto As Exhibit 1; Which NJPA Contract Shall Partially Utilize
Previously Appropriated Funds And Funding From The Proposed 4th Amendment To The FY
15116 Capital Budget Scheduled For The April 1 3,2016 City Commission Meeting.
(Capital lmprovement Projects)
R9 - New Business and Gommission Requests
RgA Board And Committee Appointments.
(Office of the City Clerk)
RgAl Board And Committee Appointments - City Commission Appointments.
(Office of the City Clerk)
RgA2 Three (3) Available City Appointments To The Miami Design Preservation League, lnc. (MDPL)
Executive Committee.
(Office of the City Manager)
RgB1 Dr. Stanley Sutnick Citizen's Forum. (8:30 a.m.)
R9B2 Dr. Stanley Sutnick Citizen's Forum. (1:00 p.m.)
RgC Convention Center Headquarter Hotel Options.
(Office of the City Manager)
RgD Presentation By Fire Chief Virgil Fernandez Regarding A Smart Phone Pre-Arrival CPR/AED App
(Pulsepoint).
(Fire)
RgE Presentation Of A $10,000 Contribution From The Miami Beach Chamber Of Commerce To The
City For lB Teacher Training.
(Sponsored by Vice-Mayor Micky Steinberg)
RgF Discussion Regarding The Waiver Of Water And Sewer Fees For The Miami Beach Development
Corporation (MBCDC) For One Year.
(Sponsored by Commissioner Kristen Rosen Gonzalez)
18
18
Commission Agenda, April 13, 2016
RgG Discuss Having ADA Accessible Playground Components ln All City Parks.
(Sponsored by Vice-Mayor Micky Steinberg)
(Legislative Tracking: Parks & Recreation)
RgH Middle Beach lntermodal Facility (lntercept Garage) Feasibility Study And Alternate Sites For
Debris Storage Update.
(Transportation)
Rgl Discussion Regarding Adding Questions To The Community Survey Addressing Resident
Satisfaction With The Police Department And The City Commission.
(Sponsored by Commissioner Ricky Arriola)
RgJ Discuss Moving Fonruard With The Placement Of Storm Water Drainage And Pump Stations ln A
Critical Area Near Mount Sinai Medical Center As Expeditiously As Possible To Protect The
Safety, Health And Welfare Of Our Residents And Visitors.
(Sponsored by Commissioner Joy Malakoff)
RgK Discussion Regarding Mitch Novick's "Minority" Report, And Recommendation Concerning The
Deterioration Of The Quality Of Life ln The MXE District, Ocean Drive, Collins Avenue And The
Surrounding Neighborhood.
(Sponsored by Commissioner Kristen Rosen Gonzalez)
RgL Discussion On Status And Direction Regarding Resolution 2016-29277 On Strategic Actions To
Address Homelessness ln Our Community.
(Sponsored by Commissioner John Elizabeth Alemdn)
RgM Discussion To Consider The Closed Captioning For The Hearing lmpaired Of The City's Video-
Recorded Meetings And Events.
(Sponsored by Commissioner John Elizabeth Alem6n)
RgN Discussion Regarding The March 22, 2016 New York Times Article Entitled "Nuclear Plant Leak
Threatens Drinking Water Wells ln Florida," Which Reported That Turkey Point's Cooling Canal
System Was Leaking Polluted Water lnto Biscayne Bay.
(Sponsored by Commissioner Kristen Rosen Gonzalez)
RgO Discuss Waiver Of Outstanding Parking Lieu Fees For Red Steakhouse, 119 Washington
Avenue.
(Sponsored by Commissioner Michael Grieco)
RgP Discussion Regarding l-95 Express Lane Access To The Julia Tuttle Causeway.
(Sponsored by Commissioner Michael Grieco)
19
19
Commission Agenda, April 13, 2016
RgQ Discussion Regarding Active Enforcement Of Bicycle Lane Obstruction.
(Sponsored by Commissioner Michael Grieco)
RgR Discussion Regarding lnterior Flooding At The Byron Carlyle Theater.
(Tourism, Culture & Economic Development)
RgS Discussion To Consider Adopting The Disability Access Committee's Request For The City To
Support Power Access lnc. For Disability Awareness Events.
(Sponsored by Commissioner Ricky Arriola)
RgT Discussion Regarding The Collins Park Parking Garage Project.
(Capital lmprovement Projects)
RgU Discussion Regarding The Convention Center Hotel.
(Sponsored By Commissioner Kristen Rosen Gonzalez)
RgV Discussion And Update On The North Beach Pilot Program For Designated Residential Zones
Limiting On-Street Parking To Cars And Trucks.
(Sponsored by Commissioner John Elizabeth Alem5n)
RgW Discussion On lnitiating A North Beach Site Comparison For A Family-Friendly Skate Park ln
Advance Of Completing The North Beach Master Plan.
(Sponsored by Commissioner John Elizabeth Alem6n)
RgX Discussion To Consider The Adoption Of The Miami Beach United Resolution Calling For The
City Of Miami Beach To Engage With Residents And Neighborhood Associations When
Considering Alternatives For The Convention Center Hotel.
(Sponsored by Commissioner Ricky Arriola)
RgY Discussion And Referral To Sustainability And Resiliency Committee Regarding The Creation Of
Voluntary Smoke Free Zones/Block On The Beach Sand.
(Sponsored by Commissioner Michael Grieco)
RgZ Discussion Regarding Regulating AirBnB.
(Sponsored by Commissioner John Elizabeth AIem5n)
R9AA Discussion Regarding Expansion Of The City's Nurse Enhancement lnitiative To Provide
Enhanced Behavioral Health Services To Public Schools ln Miami Beach With Limited Behavioral
Health Services (Miami Beach Senior High School, Nautilus Middle School, South Pointe
Elementary, Fienberg Fisher K-8 Center, And Biscayne Elementary).
(Sponsored by Vice-Mayor Micky Steinberg)
20
Commission Agenda, April 13, 20'16
R9BB Discussion Regarding A Waiver Of Fees For The South Beach Jazz Festival, December 9 And
11,2016, At The Colony Theater ln The Amount Of $3,430.00.
(Sponsored by Commissioner Joy Malakoff)
R9CC Discussion Regarding Traffic Calming Efforts On Prairie Avenue And ln Bayshore Neighborhood.
(Sponsored by Commissioner Michael Grieco)
(Legislative Tracking : Transportation)
R10 - Gitv Attornev Reports
R10A City Attorney's Status Report.
(Office of the City Attorney)
R10B Notice Of Closed Executive Session
Pursuant To Section 447.605, Florida Statutes, A Closed Executive Session Will Be Held During
Recess Of The City Commission Meeting On Wednesday, April 13,2016, ln The City Manager's
Large Conference Room, Fourth Floor, City Hall, For A Discussion Relative To Collective
Bargaining.
R10C Notice Of Closed City Commission Executive Session
Pursuant To 768.28, Florida Statutes, A Closed Executive Session Will Be Held Pursuant To
City's Risk Management Program Relating Solely To An Offer Of Compromise Of A Claim.
Reports and lnformational ltems
1. Reports and lnformational ltems (see LTC 147-2016)
2. List of Projects Covered by the Cone of Silence Ordinance - LTC No. 139-2016.
(Procurement)
3. Report From Commission Committees Of Withdrawn ltems Not Heard Within (6) Six Months
From Their Referral Date.
(Office of the City Clerk)
End of Reqular Agenda
21
21
22
2016 CITY COMMISSION/REDEVELOPMENT AGENCY (RDA)
MEETING DATES
Commission/RDA Meetings Presentation & Awards/Commission Meetings
(Start at 8:30 a.m.) (Start at 5:00 p.m.)
January 13 (Wednesday) January 27 (Wednesday)
February 10 (Wednesday) February 24 (Wednesday)
March 9 (Wednesday) March 16 (Wednesday)
April 13 (Wednesday) April 27 (Wednesday)
May 11 (Wednesday) May 18 (Wednesday)
June 8 (Wednesday) No Meeting
July 13 (Wednesday) July 20 (Wednesday)
August - City Commission in recess
September 14 (Wednesday)
September 27 (Tuesday) 2nd Rdg Budget
October 19 (Wednesday) October 26 (Wednesday)
November 9 (Wednesday) No Meeting
December 7 (Wednesday) December 14 (Wednesday)
Unless noticed otherwise, meetings are held in the City Commission Chambers, Third Floor, City
Hall, 1700 Convention Center Drive, Miami Beach, Florida.
Dr. Stanley Sutnick Citizens' Forum will be held during the first Commission meeting each month.
The Forum will be split into two (2) sessions, 8:30 a.m. and 1:00 p.m. Approximately thirty (30)
minutes will be allocated per session for each of the subjects to be considered, with individuals being
limited to no more than three (3) minutes. No appointment or advance notification is needed in order
to speak to the Commission during this Forum.
23
c2
COMPETITIVE BID REPORTS
24
COMMISSION ITEM SUMMARY
lntended Outcome Su
Streamline The Deliverv Of Services Throuoh All rtments
Data Environmental Scan. etc: N/A
Condensed Title:
REQUEST FOR APPROVAL TO ISSUE REQUEST FOR QUAL|FICAT|ONS (RFO) 2016-107-WG FOR
HOSTED AUTOMATIG CALL DISTRIBUTION SERVICES.
T:IAGENDA\2016\April\Procurement\RFQ 2016-107-WG Hosted Automatic Call Distribution Services-lssuance\RFQ 2016-107-WG
Hosted ACD Service - ISSUANCE SUMMARY.doc
AGE',TBA ITEM
DATE
Item Summary/Recommendation:
The current agreement with lnktel Contract Solutions, LLC (lnktel), for call center services, pursuant to
RFP 022-2013-ME, expires on April 25,2016. A monthto-month extension has been authorized until
such time as the Finance and Emergency Management Departments are prepared to bring the contracted
services in-house. ln order to provide call center services in-house, the acquisition of a hosted automatic
call distribution (ACD) service is required.
The City of Miami Beach seeks statements of qualifications from experienced firms to provide a hosted
automatic call distribution (ACD) service, where the Agents will be provided by the City.
The ACD service shall ensure our callers are connected to the right agent or method of service, quickly
and effectively. An automated call distribution system is a device or system that distributes incoming calls
to a specific aroup of terminals or agents based on the customer's selection, customer's telephone
number, selected incoming line to the system, or time of day the call was processed.
The system will be used to provide optimum levels of customer service, 24 hours a day, 7 days a week,
including holidays, in the handling of phone calls and will be earmarked for processing the following types
of inquiries/transactions:o Finance Department Utility Billing, Resort Tax, Business Tax, etc.;. Parking Department;o Building Department;r Transportation Department; and. Department of Emergency Management-City Warning Point.
ADMINISTRATION RECOMMEN DATION
Authorize the issuance.
Board Recommendation:
Financial lnformation: The annual cost associated with the hosted automatic call distribution service
N/A
is subiect to the funds availa throuoh the Citv's bud
Source of
Funds:
Amount Account
1
uA.2
Total
Financial lmpact Summarv:
Alex Denis, Extension 6641
# rt*IAltAIBilACH 25
MIAMIBEACH
City of Miomi Beoch,1700 Convention Center Drive, Miomi Beoch, Florido 33.1 39, www.miomibeochfl.gov
TO:
FROM:
DATE:
SUBJECT:REQUEST FOR APPROVAL TO I REQUEST FOR QUALTFTCATTONS (RFa)
2016-1O7.WG FOR HOSTED rIG CALL DISTRIBUTION SERVICES.
ADMINISTRATION RECOMMENDATION
Authorize the issuance of the RFQ.
BAGKGROUND
The current agreement with Inktel Contract Solutions, LLC (lnktel), for call center services, pursuant to
RFP 022-2013-ME, expires on April 25,2016. A month-to-month extension has been authorized until
such time as the Finance and Emergency Management Departments are prepared to bring the
contracted services in-house. ln order to provide call center services in-house, the acquisition of a
hosted automatic call distribution (ACD) service is required.
The ACD service shall ensure our callers are connected to the right agent or method of service,
quickly and effectively. An automated call distribution system is a device or system that distributes
incoming calls to a specific group of terminals or agents based on the customer's selection, customer's
telephone number, selected incoming line to the system, or time of day the call was processed.
The system consists of hardware for the terminals and switches, phone lines, and software for the
routing strategy. The routing strategy is a rule-based set of instructions that tells the ACD how calls are
handled inside the system.
SCOPE OF SERVICES
The City of Miami Beach seeks statements of qualifications from experienced firms to provide a hosted
automatic call distribution (ACD) service, where the Agents will be provided by the City. The system
used to provide the service should be highly configurable, flexible and scalable for single location,
multi-site and home agent users, and should have reporting capabilities.
The system will be used to provide optimum levels of customer service in the handling of phone calls
and will be earmarked for processing the following types of inquiries/transactions:
o Finance Department: Utility Billing, Resort Tax, Business Tax, etc.;. Parking Department;o Building Department;o Transportation Department; and. Department of Emergency Management-City Warning Point.
The successful firm's software will be required to have the following capabilities in order to facilitate
City provided services:
ISSION MEMORANDUM
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
April 13,2016
the City
26
City Commissioner Memorandum -Hosted Automatic Call Distribution Services.
April 13,2016
Page 2 ot 2
. Hosted Environment
o Skill-based routing. Predictive routingo Multi-location and at-home agent capabilities/remote logino lnbound/Outbound call blendingo Automatic call back. Supervisor Monitor/Coach/Barge. Call Recording. Email, Chat and Voice interaction capabilities. Audio redaction of credit card information for PCI compliance
The hosted ACD service will provide comprehensive customer service, 24 hours a day, 7 days a week,
including holidays, while also making the most effective use of employee productivity.
The hosted ACD service should afford the City Administration with the solution which best allocates
our resources to process customers, answer phone calls, respond to emails, and perform daily
working functions, and most importantly, provide excellent customer service to the residents and
businesses of Miami Beach.
o MINIMUM QUALIFICATIONS. Please Reference, Appendix C, RFQ 2016-107-WG for
hosted automatic call distribution services.
o SUBMITTAL REQUIREMENTS. Please Reference Section 0300, RFQ 2016-107-WG for
hosted automatic call distribution services.
. CRITERIA FOR EVALUATION. Please Reference Section 0400, RFQ 2016-107-WG for
hosted automatic call distribution services.
GONGLUSION
The Administration recommends that the Mayor and Commission authorize the issuance of RFQ 2016-
107-WG for hosted automatic call distribution services.
ATTACHMENTS
Attachment A: RFQ 2016-107-WG Hosted Automatic Call Distribution Services.
JLM/MT/AW/AD/WG
T:\AGENDA\2016\April\Procurement\RFQ 2016-107-WG Hosted Automatic Call Distributlon Services-lssuance\RFQ 2016-107-WG Hosted
Automatic Call Distribution Services - ISSUANCE MEMO- 3.18.16.doc
27
REQUEST FOR eUALtF|CATIONS (RFe)
HOSTED AUTOMATIC CALL DISTRIBUTOR (ACD) SERVICE
2016-107-WG
RFQ ISSUANCE DATE: APRIL 13,2016
STATEMENTS OF QUALIFICATIONS DUE: MAY 31,2016 @ 3:00 PM
ISSUED BY:
g MIAMIBEACH
Williom Gqrviso, Procurement Conlrocting Officer ll
PROCU REMENT DEPARTMENT
1755 Meridion Avenue,3'd Floor, Miomi Beoch, FL 33.l39
305.673.7000 x665O I www.miomibeochfl.gov
28
g rvlrAMlBEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NoT uTtLtzED ......... .......... N/A
O2OO INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS ..........3
O3OO SUBMITTAL INSTRUCTIONS & FORMAT ,....,.,,..,,12
0400 EVALUATTON PROCESS ......... ............14
APPENDICES:PAGE
APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS ,.......16
APPENDIX B "NO BID" FORM .....23
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS ,,,.,....,,,.......25
APPENDIX D SPECIAL CONDITIONS ........... ......,,,,,,..,32
APPENDIX E INSURANCE REQUIREMENTS ..............34
RFQ 20 I 6-I OZ.WG
29
g /'/tAMtBEACH
INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL. This Request for Qualifications (RFO) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of
Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of
services and requirements as noted herein. All documents released in connection with this solicitation, including all
appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and
are complementary to one another and together establish the complete terms, conditions and obligations of the
Proposer and, subsequently, the successful proposer(s) (the "contractor[s]") if this RFQ results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective
proposer who has received this RFQ by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE.
The City of Miami Beach seeks statements of qualifications from experienced firms to provide a hosted automatic
call distribution service, where the Agents will be provided by the City. The system should be highly configurable,
flexible and scalable for single location, multi-site and home agent users, and should have reporting capabilities.
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
sEcTtoN 0200
Procurement Contact:
William Garviso, CPPB
Telephone:
305 673-7000 # 6650
Email:
williamqarviso@miamibeachfl .qov
The tentative schedule for this solicitation is as follows:
Solicitation lssued April 13,2016
Pre-Submittal Meeting April 29, 2016
Deadline for Receipt of Questions I'llay 21,2016 @ 3:00PM
Responses Due May 31 ,2016 @ 3:00PM
Evaluation Committee Review TBD
Proposer Presentations TBD
Tentative Commission Approval Authorizing
Negotiations
TBD
Contract Negotiations Following Commission Approval
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
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5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or
site visit(s) may be scheduled.
A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFQ Timetable section above at the
following address:
City of Miami Beach
Procurement Department - 3ro FIoor
Conference Room
1755 Meridian Avenue
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow
these steps:
(1) Dialthe TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 9415468
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFQ expressing their intent to participate via telephone.
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda
clarifications considered necessary by the City in response to questions, Only questions answered by written
addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through
PublicPurchase. Any prospective proposer who has received this RFQ by any means other than through
PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this
RFQ. Failure to receive an addendum may result in disqualification of proposal. Written questions should be
received no later than the date outlined in the Anticipated RFQ Timetable section.
7. CONE OF SILENCE. This RFQ is subject to, and all proposers are expected to be or become familiar with, the
City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code, Proposers shall be solely
responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be
subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of
such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement
Contact named herein with a copy to the City Clerk at rafaelqranado@miamibeachfl.qov
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8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http ://web. miami beachfl .qovlorocu remenUscroll. aspx?id=235 1 0
. CONE 0F S|LENCE.... CITY CODE SECTION 2486
o PROTEST PROCEDURES CITY CODE SECTION 2-371
. DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2485.3. LOBBYIST REGISTMTION AND DISCLOSURE 0F FEES... CITY CODE SECTIONS 2481 THROUGH 2406. CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2487
. CAMPAIGN CONTRIBUTIONS BY LOBBYISTS 0N PROCUREMENT
ISSUES..... ..... CITY CODE SECTION 2488
o REQUIREMENT FOR CITY CONTMCTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS...... CITY CODE SECTION 2-37
o PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETEMNS AND TO STATE-CERTIFIED SERVICE.
DISABLED VETEMN BUSINESS ENTERPRISES CITY CODE SECTION 2-374r FALSE CLAIMS 0RD|NANCE.... CITY CODE SECTION 70-300. ACCEPTANCE OF GIFTS, FAVORS & SERVICES. .. CITY CODE SECTION 2449
9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Sec. 287 .017 , for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list.
10. COMPLAINCE WITH THE CITY'S LOBBYIST LAWS. This RFQ is subject to, and all Proposers are expected to
be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City
lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including,
without limitation, disqualification of their responses, in the event of such non-compliance.
11. DEBARMENT ORDINANCE: This RFQ is subject to, and all proposers are expected to be or become familiar
with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code.
12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFQ is subject to, and all Proposers are
expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487
through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of
the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as
prescribed therein, including disqualification of their responses, in the event of such non-compliance.
13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution N0,2000-23879, the Proposer shall adopt a Code of
Business Ethics ("Code") and submit that Code to the Procurement Division with its response or within five
(5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of
the City of Miami Beach and Miami Dade County.
14. AMERICAN WITH DISABILITIES ACT (ADA). Call 305-673-7490 to request material in accessible format; sign
language interpreters (five (5) days in advance when possible), or information on access for persons with disabilities,
For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension
2984.
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15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone
the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days
written notice of any such postponement to all prospective Proposers through PublicPurchase,
16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in
accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2-
370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the
requirements of the City's Bid Protest Ordinance shall be barred.
tz, Mt*t,ltcEAeH B^s
18. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section2-374, the City shallgive
a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a
veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the
lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or
contractual services for the lowest responsive proposal amount (or in this RFQ, the highest proposal amount),
Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a
small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise
constitute the lowest proposal pursuant to an RFQ or oral or written request for quotation, and such proposals are
responsive, responsible and othenruise equal with respect to quality and service, then the award shall be made to the
service-disabled veteran business enterprise.
19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Propose(s)
s/he deems to be in the best interest of the City or may recommend relection of all proposals. The City Manage/s
recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
(1) The ability, capacity and skill of the Proposer to perform the contract.
(2) Whether the Proposer can perform the contract within the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the Proposer.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Commission shall consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal
or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals.
20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the
selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the
selected Proposer in the event the parties are unable to negotiate a contract. lt is also understood and
acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until
and unless an Agreement has been agreed to; approved by the City; and executed by the parties.
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21. PostponemenUCancellation/Acceptance/Reiection. The City may, at its sole and absolute discretion, reject
any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ
process; or waive any irregularities in this RFQ, or in any responses received as a result of this RFQ. Reasonable
efforts will be made to either award the proposer the contract or re1ect all proposals within one-hundred twenty (120)
calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred
twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the
Department of Procurement Management prior to award of the contract by the City Commission.
22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. lgnorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
23. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense) of the Proposer, and shall not be reimbursed by the City.
24. RELATIONSHIP TO THE CITY. lt is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
24. OCCUPATIONAL HEALTH AND SAFETY. ln compliance with Chapter 442, Florida Statutes, any toxic
substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must
be accompanied by a Material Safety Data Sheet (MSDS)which may be obtained from the manufacturer.
25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations
and/or violations of environmental regulations in investigating a propose/s responsibility, and further reserves the
right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the
City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and
dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the
Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation
or violation which proposer may receive after the proposal opening date and during the time of performance of any
contract awarded to it.
26. TMES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will
be at the Proposer's risk and may result in the Proposal being non-responsive.
28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. lnvoices must be
consistent with Purchase Order format,
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29. COPYRIGHT. PATENTS & ROYALTIEI Proposer shatl indemnify and save harmless the City of Miami Beach,
Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and
expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured
or used in the performance of the contract, including its use by the City of Miami Beach, Florida. lf the Proposer
uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed,
without exception, that the proposal prices shall include all royalties or cost arising from the use of such design,
device, or materials in any way involved in the work.
30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract
by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result
in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list.
31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained,
experienced, certified, and licensed in all areas encompassed within their designated duties, Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws.
32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. ln accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit (and cause
hotel operator to prohibit) discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender
identity, sexual orientation, marital and familial status, and age or disability in the sale, lease, use or occupancy of
the Hotel Project or any portion thereof.
34. DEMONSTRATION 0F COMPETENCY. The city may consider any evidence available regarding the financial,
technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an
award that is in the best interest of the City, including:
A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation.
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
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D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of
the City.
F. The City may require Proposer s to show proof that they have been designated as authorized representatives
of a manufacturer or supplier, which is the actual source of supply. ln these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supply to the City.
35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or othenruise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City,
36. LAWS. PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
37. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. lt is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
39. DISPUTES. ln the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, Iosses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its employees, agents, servants, partners, principals or
subcontractors, The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The Proposer
expressly understands and agrees that any insurance protection required by this Agreement or othenrrrise provided
by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided, The above indemnification provisions shall
survive the expiration or termination of this Agreement.
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41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Arl.1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119,0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
43. OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State,
County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals
having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated
by this RFQ (including, without limitation, the Americans with Disabilities Act, Title Vll of the Civil Rights Act, the
EEOC Uniform Guidelines, and all EEO regulations and guidelines). lgnorance of the law(s) on the part of the
Proposer will in no way relieve it from responsibility for compliance.
44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director,
agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami
Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly,
an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
45. MODIFICATIONMITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered.
47. EXCEPTIONS T0 RFQ. Proposers must clearly indicate any exceptions they wish to take to any of the
terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall
be included and clearly delineated, in writing, in the Proposal, The City, at its sole and absolute discretion,
may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives
are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the
RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the
RFO).
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48. ACCEPTANCE OF GIFTS, FAVORS, aERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or
service that might reasonably tend improperly to influence him in the discharge of his official duties.
49. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers
at any time during the RFQ solicitation process.
50. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or
facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and
Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than
$50,000), may require additional items to be added to the Contract which are required to complete the work. When
additional items are required to be added to the Contract, awarded vendo(s), as applicable to the item being
requested, under this contract may be invited to submit price quote(s) for these additional requirements. lf these
quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract
vendo(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a
Purchase Order (or Change Order if Purchase Order already exists). ln some cases, the City may deem it necessary
to add additional items through a formal amendment to the Contract, to be approved by the City Manager.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
Balance of Pase lfientionallv Left Blank
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SECTION ()3()() SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted
in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals.
Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The
following information should be clearly marked on the face of the envelope or container in which the proposal is
submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications
received electronically, either through email or facsimile, are not acceptable and will be relected.
2. LATE BIDS. Statement of Qualifications are to be received on or before the due date established herein for the
receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will
be considered late and not be accepted or will be returned to proposer unopened. The City does not accept
responsibility for any delays, natural or otherwise.
3. STATEMENTS OF QUALIFICATIONS FORMAT. ln order to maintain comparability, facilitate the review process
and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that
Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below.
Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references.
Electronic copies should also be tabbed and contain a table of contents with page references, Statement of
Qualifications that do not include the required information will be deemed non-responsive and will not be considered,
Cover Letter & Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum
ualifications requirements established in Appendix C, Minimum Requirements and Specifications.
nce & Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience
and proven track record of providing the scope of services similar as identified in this solicitation, including experience in
providing similar scope of services to public sector agencies.
2.2 References. Submit at least three (3) references as evidence of similar experience. For each reference, the
following is required: projecUscope of work description, agency name, agency contact, contact telephone & email, and
yea(s) and term of engagement.
2.3 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for
this project if awarded, the role that each team member will play in providing the services detailed herein and each team
members' q ualifi cations,
A resume of each key individual, including licensure, education, experience, and any other pertinent information, shall be
included for each respondent team member to be assigned to this contract,
Financial Capacity. Upon request of the City, each proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report (SOR) directly to the Procurement Contact named herein. No proposal will be considered without
receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the
responsibility of the Proposer. The Proposer shall request the SQR report from D&B at:
RFA 20I6IOZWG 12
39
b MIAAAIBTACH
https:/lsupplierportal.dnb.com/webapp/wcslstores/servleUSupplierPortal?storeld=1 1696
Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended
that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as
early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,
contact Dun & Bradstreet at800-424-2495.
Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or
proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation
history, regulatory action, or additional references); and financial capability (including, but not limited to, annual
reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years).
RFA 2OI6IOZWG t3
40
b t'AlAl'IIBEACH
SECT]ON O4()() STATEMENTS OF QUALIFICATIONS EVALUATION
1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
Statement of Qualifications in accordance with the requirements set forth in the solicitation. lf further information is
desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral
presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step
process as noted below. lt is important to note that the Evaluation Committee will score the qualitative portions of the
Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City
Manager. The results of Step 1 & Step 2 Evaluations will be fonruarded to the City Manager who will utilize the results
to make a recommendation to the City Commission. ln the event that only one responsive proposal is received, the
City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP,
may, without an evaluation committee, recommend to the City Commission that the Administration enter into
negotiations.
2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the
Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed
by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications
criteria established below for Step 1, Qualitative Criteria. ln doing so, the Evaluation Committee may review and
score all proposals received, with or without conducting interview sessions.
Proposals shall be evaluated in accordance with the following evaluation
criteria (in no particular order or weight):o Similar project experience. References. Team member qualifications
o or Other Factors or lnformation under this RFQ
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive
additional quantitative criteria points to be added by the Department of Procurement Management to those points
earned in Step 1, as follows.
Veterans Preference
RFA 20 I 6-1 0Z WG 14
41
&AAIAMIBEACH
4. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Department of Procurement Management. Step
1 and 2 scores will be converted to rankings in accordance with the example below:
Committee
Member'l
Step 1
Points 82 76 80
Step 2
Points 22 15 12
Total 104 91 92
Rank 3 2
Committee
Member 2
Step 1
Points 79 85 72
Step 2
Points 22 15 12
Total '10'1 100 84
Rank 1 2 3
Commiftee
Member 2
Step 1
Points 80 74 66
Step 2
Points 22 15 12
Total 102 89 78
Rank 1 2 3
* Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission. Final Ranking does not constitute
an award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final
ranking results.
Rto 2u l6-tO,/-wG t(IJ
42
APPENDIX A
b
:MIAMIBEACH
Response Certificotion,
auestionnoire &
Req uire me nts Affi,C ovit
RFQ 201 6-1OZ-WG
HOSTED AUTOMATIC CALL
DISTR!BUTOR SERVICES
PROCU REMENT DEPARTMENT,l755 Meridion Avenue
Miomi Beoch, Florido 33139
Rt-Q 2U tO- t0,/ WG t6
43
Solicitation No:
RFQ 2016-107-WG
Solicitation Title:
Hosted Automatic Call Distributor (ACD) Services
Procurement Contact:
William Garviso. CPPB
Tel:
305 673-7000 # 6650
Email:
williamoarvisotOmiamibeachfl .oov
STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from
Proposals in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire
and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and
executed.
1. General Proooser lnformation.General Proposer lnformation.
FIRM NAME:
No of Years in Business:No of Years in Business Locally: I No of Employees
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST ,IO YEARS:
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE:ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO,:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE:ZIP (.;UUE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements.
RFQ 20 I 6.I OZ.WG t7
44
3.
Veteran Owned Business. ls Proposer claiming a veteran owned business status?f--l vrs f--l ruo
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748.
Conflict Of lnterest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse,parent,sibling,andchild)whoisalsoanemployeeoftheCityofMiamiBeach. Proposersmustalsodisclosethenameof
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates
References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
lndividual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Nanative on Scope of Services Provided.
Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had
a contract cancelled due to non-performance by any public sector agency?f--l ves [-ll ruo
SUBMITTAL REQUIREMENT: lf answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a conkolling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
Code of Business Ethics. Pursuant to City Resolution N0.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Department of Procurement Management with its
proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. ln lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics, available at www.miamibeachfl .gov/procuremenU.
Rt-Q 20 t6- 1O,/-wG t8
45
8.
The City Cemmissien appreved Ordinanee 2014 3897 en September 30, 2014 inereasing the living wage rate te
The living wage rate and health eare benefits rate may, by Reselutien ef the City eemmissien be indexed annually fer inflatien
@
Prepesers' failure te eemply with this previsien shall be deemed a material breaeh under thrsprepesal' under whieh the Ctty may;
ies
is
SUBMITTAt REQUIREMENT; Ne additienal submittal is required, By virtue ef exeeuting this affidavit deeument' Prepeser agrees
@
Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over $100,000 whose contractors maintain 51 or more fulltime employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a conkact pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contracto/s employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. 'Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
l.__l vrs [-_-l r,ro
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
f--_-] vrs [---] trto
C. Please check all benefits that apply to your answers above and list in the "othe/' section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement
leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance.
BENEFIT Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Family Medical Leave
Bereavement Leave
lf Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.9., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manage/s decision is final. Further information on the Equal
Benefi ts requirement is available at www.miamibeachfl .gov/procuremenU.
RI-Q 20 I6.IO,/.WG t9
46
q Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the conskuction or repair of a public building or public work; may not submit
proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list.
Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addendum may result in proposal disqualification.
lnitial to Confirm
Rccnint
lnitial to Confirm
Recnint
lnitial to Confirm
Remint
Addendum 1 Addendum 6 Addendum 1 1
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
lf additional confirmation of addendum is required, submit under separate cover.
10.
RFA 20 I 6.] OZ-WG 20
47
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation, or in making any award, or in failing
or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this
solicitation, either before or after issuance of an award, shall be without any liability or obligation on the part of the City.
ln its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject
Statement of Qualifications, and may accept Statement of Qualifications which deviate from the solicitation, as it deems appropriate and in its
best interest. ln its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Statement of
Qualifications in response to this solicitation.
Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances,
including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the
applicant's affiliates, officers, directors, shareholders, partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposals. lt is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposals should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or
approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Statement of Qualifications submitted to the City
pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications.
This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. lnformation is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable
deflnitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Governmenfin-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be
subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain
confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.
Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of
Qualifications, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to
substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all
information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is
true, accurate and complete, to the best of its knowledge, information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposals agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
ln the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFG 20 I 6-I OZ-WG 21
48
I hereby certify that. l, as an authorized agent of the Proposer , am submltting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any
other proposal; proposer acknowledges that all information contained herein is paft of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and
accurate.
Name of Proposer's Authorized Representative:Title of Proposer's Authorized Represenhtive:
Signature of Proposer's Authorized Representative:Date:
State of _)On this
-day
of
-,
20-, personally
appeared before me
County of _) stated that (s)he is the
of-,acorporation,andthattheinstrumentWaSSignedinbehalfof
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of
My Commission Expires:
RFa 201 6 r o/ wG aaLL
49
APPENDIX B
g MIAMIBEACH
"No Bid" Form
RFQ 201 6-107-WG
HOSTED AUTOMATIC CALL
DISTRIBUTOR SERVICES
PROCU REMENT DEPARTMENT,l755 Meridion Avenue
Miomi Beoch, Florido 33139
RFQ 2U I6- IO,/-WG IJ
50
WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT
THrS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW:
_ Workload does not allow us to proposal
_lnsufficient time to respond
_ Specifications unclear or too restrictive
-
Unable to meet specifications
_Unable to meet service requirements
_Unable to meet insurance requirements
-Do
not offer this producUservice
-OTHER.
(Please specify)
We do _ do not _ want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCU REMENT DEPARTMENT
ATTN: WILLIAM GARVISO, CPPB
STATEMENTS OF QUALI FICATIONS #201 6.1 O7.WG
1755 MERIDIAN AVENUE
MIAMI BEACH, FL 33139
RFA 20]6IOZWG 24
51
APPENDIX C
g MIAMIBEACH
Minimum Requirements
& Specificotions
RFQ 201 6-1OZ-WG
HOSTED AUTOMATIC CALL
DISTRIBUTOR SERVICES
PROCU REMENT DEPARTMENT
1755 Meridion Avenue
Miomi Beoch, Florido 33.l39
RIQ 2U IO.IO,/-WG 25
52