20160427 SM2MIAMI BEACH
Presentations & Awards/Commission Meeting
SUPPLEMENTAL MATERIAL 2
Gity Hall, Commission Chamber, 3rd Floor, 1700 Convention Center Drive
April27,2016
Mayor Philip Levine
Commissioner John Ellzabeth Alemdn
Comm issioner Ricky Arriola
Com m issioner Kristen Rosen Gonzalez
Commissioner Michael Grieco
Comm issioner Joy Malakoff
Comm issioner Micky Steinberg
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Visif us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires
the registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with
the City Commission, any City Board or Gommittee, or any personnel as defined in the subject
Code sections. Copies of the City Code sections on lobbyists laws are available in the City
Clerk's office. Questions regarding the provisions of the Ordinance should be directed to the
Office of the City Attorney.
SUPPLEMENTAL AGENDA
R7 - Resolutions
R7B A Resolution Accepting The Recommendation Of The City Manager, To Award, Pursuant To RFP
No. 2016-062-KB, The Design Build Contract For The West Avenue Bridge Over Collins Canal To
Bergeron Land Development lnc. (Bergeron), ln The Not To Exceed Amount Of $9,930,000; And
Further Authorizing The Mayor And City Clerk To Execute The Design Build Agreement With
Bergeron, Which Agreement Shall Be ln Substantial Form To The Contract Attached Hereto As
Exhibit 1.
(ProcuremenVPublic Works)
(Deferred from April 13,2016 - R7O)
(Revised Memorandum & Resolution)
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Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager, To Award, Pursuant To RFP No. 2016-062-KB, The Design Build
Contract For The West Avenue Bridge Over Collins Canal To Bergeron Land Development lnc. (Bergeron),
ln The Not To Exceed Amount Of $9,930,000; And Further Authorizing The Mayor And City Clerk To
Execute A Desion Build with
tr
fil{IA
COMMISSION ITEM SUMMARY
AGET*DA ITEM
Build and Maintain P I nfrastructure with Full
Su Data Environmental Scan. etc: N/A
Item Summarv/Recommendation :
ln efforts to improve traffic, safety, transit, bicycle, pedestrian mobility and general safety in the area, the
Public Works Department is in the process of expediting the construction of the West Avenue Bridge Project
while the Sunset Harbour Project is currently on-going, by processing a design build agreement. Public
Works had prepared a Design Criteria Package (DCP) as stipulated by the Florida Statutes, to define the
design and construction requirements for development of construction documents by Design Build Firms and
for submission of their price proposals.
On December 16,2015, the City Commission directed the Administration to prepare and issue a Request
For Proposals (RFP) for design build services for the West Avenue Bridge over the Collins Canal, with an
option to include a pedestrian bridge at Lincoln Court over Collins Canal. The RFP was released on
December 29,2015 and City Commission was notified via LTC No. 491-2015 on December 31 ,2015.
The scope of work also included street lighting, pedestrian lighting, signage and pavement markings, a new
vehicular and pedestrian signal on Dade Boulevard and West Avenue, utility relocation and/or adjustments,
and drainage.
On March 9, 2016, the City Commission authorized the Administration to negotiate with the sole respondent
and provide price proposals closer to the City's estimates. City staff recommended the following: (1) to
modify the PD&E design criteria so that the design would be more in line with the existing conditions; (2)
increase the length of the West Avenue Bridge to address the FPL transmission line concerns; and (3)
removal of the scope of work related to the reconstruction of the seawall along Dade Boulevard, between the
Venetian Causeway Bridge and the 17th Street Bridge. The original completion date for raising the travel
lanes on Dade Boulevard (75 calendar days and 270 calendar days for total project, including Bridges
following the issuance of a notice to proceed as specified in the Design Criteria Package for the project) was
maintained after discussions with the City Attorney's office determined that this represented a material
change to the original solicitation.
-crTY MANAGEB'S BECOMM EN DATTON
The City Administration requests that the City Commission accept the recommendation of the City Manager
to award Bergeron Land Development, pursuant to RFP No. 2016-062-KB, the Design Build Contract for the
West Avenue Bridge and Pedestrian Bridge over Collins Canal in the amount of $9,930,000; and further
authorize the Mayor and City Clerk to execute the Design Build Agreement with Bergeron.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Financial lnformation:
Source of
Funds:
n},r
Amount Account
1 $3,011,000 The cost of the related services is subject to funds availability approved
through pending Miami-Dade County Joint Partnership Agreement
2 $1,443,266 Pending Capital Budget Amendment May 2016
2 $4,430 1 87-2950-069357
4 $1 ,104 303-2950-069357
5 $3,379 384-2950-061 357
MIBTACH DATE3
6 $52,197 384-2950-069357
7 $12,127 384-2950-069358
I $59 1 58-2575-000670
9 $16,864 1 58-2575-061 357
10 $800,000 1 58-2575-069357
11 $204,315 1 87-2575-000356
12 $133,846 187-2575-069351
13 $339,839 187-2575-069357
14 $555,318 303-2575-061 357
15 $230,000 187-2740-069357
16 $24,707 187-2670-061357
17 $425,669 1 87-2670-069357
18 $334,000 305-2780-069357
19 $137,880 011-9407-000342
OBPI
20 $2,200,000 304-2336-069357
Total $9,930,000
Financia! lmpact Summary:
T:\AGENDA\20
Department Director Assistant City Manager Gity lt{fnager
JJF ETC JLM At:
16\April\Public Works April 27VIFP-2016-062-KB - West Avenue Bridge - Award Summary - REtflS
t
.doc
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MIAMIBEACH
City of Miqmi Beoch, 'l 700 Convenlion Cenler Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSIO MEMORANDUM
Mayor Philip Levine and Members the City Co
Jimmy L. Morales, City Manager
April27,2016
A RESOLUTION OF THE MAYdR AND GITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AC NG THE RECOMMENDATION OF THE CITY
MANAGER, TO AWARD, PURSUANT TO RFP NO. 2016.062.KB, THE DESIGN
BUILD CONTRACT FOR THE WEST AVENUE BRIDGE OVER GOLLINS CANAL
TO BERGERON LAND DEVELOPMENT tNC. (BERGERON), !N THE NOT TO
EXCEED AMOUNT OF $9,930,000; AND FURTHER AUTHORIZING THE MAYOR
AND CIry CLERK TO EXECUTE A DESIGN BUILD AGREEMENT WITH
BERGERON.
ADMINISTRATION RECOMM ENDATION
Adopt the Resolution.
FUND!NG
$3,011,000
$1,443,266
$4,430
$1,104
$3,379
$52,197
$12,127
$5e
$16,864
$800,000
$204,315
$133,846
$339,839
$555,318
$230,000
$24,707
The cost of the related services is subject to funds availability
approved through the Miami-Dade County Joint Partnership
Agreement
Pending Capital Budget Amendment May 2016
187-2950-069357
303-2950-069357
384-2950-061357
384-2950-069357
384-2950-069358
158-2575-000670
158-2575-061357
158-2575-069357
187-2575-000356
187-2575-069351
187-2575-069357
303-2575-061357
187-2740-069357
187-2670-061357
TO:
FROM:
DATE:
SUBJECT:
5
REQUESTFOR PROPOSALS (RFP) No. 2016.062-KB, DESIGN BUILD SERVICES FOR THE WEST AVENUE BRIDGE OVER
COLLINS CANAL
Apfl 27,2016
Page 2
$425,669
$334,000
$137,880
$2,200,000
$9,930,000
187-2670-069357
305-2780-069357
011-9407-000342
304-2336-069357
Total
BACKGROUND
ln efforts to improve traffic, safety, transit, bicycle, pedestrian mobility and general safety in the
area, the Public Works Department is in the process of expediting the construction of the West
Avenue Bridge Project while the Sunset Harbour Project is currently on-going, by processing a
design build agreement. Public Works had prepared a Design Criteria Package (DCP) as
stipulated by the Florida Statutes, to define the design and construction requirements for
development of construction documents by Design Build Firms and for submission of their price
proposals.
On December 16, 2015, the City Commission directed the Administration to prepare and issue a
Request For Proposals (RFP) for design build services for the West Avenue Bridge over the
Collins Canal, with an option to include a pedestrian bridge at Lincoln Court over Collins Canal.
The RFP was released on December 29,2015 and City Commission was notified via LTC No.
491-2015 on December 31 ,2015.
The scope of work also included street lighting, pedestrian lighting, signage and pavement
markings, a new vehicular and pedestrian signal on Dade Boulevard and West Avenue, utility
relocation and/or adjustments, and drainage.
RFP PROCESS
The RFPwas issued on December29,2015 and on March 1,2016, the City received a single
proposal, by Bergeron Land Development ("Bergeron") in a total amount of $15,645,372.60
(inclusive of |Q% owner's contingency) for three (3) components: West Avenue Bridge
$9,434,700.00; Dade Boulevard Harmonization $4,880,134.60; and Lincoln Court Pedestrian
Bridge $1,330,538.
On March 9, 2016, the City Commission authorized the Administration to negotiate with
Bergeron and provide price proposals closer to the City's estimates. City staff met with Bergeron
on multiple occasions in recorded negotiating sessions, during the course of these sessions,
Bergeron presented several iterations of the proposed design. They also described in detail the
challenges and constraints from this project including: the existing substandard geometry of the
17th Street Bridge over Collins Canal at the Dade Boulevard approach, the existing profile
constraints along Dade Boulevard near Bay Road, the presence of two (2) existing underground
FPL high voltage transmission lines located near the support on the north side of the bridge,
and impacts to the existing Collins Canal seawalls. Bergeron recommended to increase the
length of the West Avenue Bridge by 10 feet from the length specified in the Design Criteria
Package due to the need for clearance for the high voltage transmission lines.
City staff recommended the following to value engineer the project while still maintaining the
original intent: (1) to modify the PD&E design criteria so that the design would be more in line
6
REQUEST FOR PROPOSAL S (RFP) No. 201 6-062-KB, DESTGN BUTLD SERVICES FOR THE WEST AVENIJE BRTDGE OVER
COLLINS CANAL
April27,2016
Page 3
with the existing conditions described above; (2) increase the length of the West Avenue Bridge
to address the FPL transmission line concerns; and (3) removal of the scope of work related to
the reconstruction of the seawall along Dade Boulevard, between the Venetian Causeway
Bridge and the 17th Street Bridge. The original completion date for raising the travel lanes on
Dade Boulevard (75 calendar days and 27Q calendar days for total project, including Bridges
following the issuance of a notice to proceed as specified in the Design Criteria Package for the
project) was maintained after discussions with the City Attorney's office determined that this
represented a material change to the original solicitation.
Based upon the foregoing conditions, Bergeron and the City Administration negotiated a
modified price proposal in the amount of 99,930,000 for the West Avenue Bridge for all three
components as follows: West Avenue Bridge $6,806,400; Dade Boulevard Harmonization
$1,729,600; and Lincoln Court Pedestrian Bridge $864,000. The modified, negotiated proposal
includes a $430,000 City's contingency, $100,000 for permitting work, with a total allowance of
$530,000.
CITY MANAGER'S RECOMMENDATION
The City Administration requests that the City Commission accept the recommendation of the
City Manager to award Bergeron Land Development, pursuant to RFP No. 2016-062-KB, the
Design Build Contract for the West Avenue Bridge and Pedestrian Bridge over Collins Canal in
the amount of $9,930,000; and further authorize the Mayor and City Clerk to execute a Design
Build Agreement with Bergeron.
Attachments: Cost Proposal
Design Criteria, West Avenue Bridge Over Collins Canal
Sample Design Build Agreement
J LM/ETC/AD/BAMA//R B/LJ S
T:\AGENDA\2016\April\Public Works April 27\RFP-2016-062-KB - West Avenue Bridge - Memo 4-27-16.doc
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE REGOMMENDATION OF THE
CITY MANAGER, TO AWARD, PURSUANT TO RFP NO. 2016.062.K8, THE
DESIGN-BUILD GONTRACT FOR THE WEST AVENUE BRIDGE OVER
COLLINS CANAL TO BERGERON LAND DEVELOPMENT INC.
(BERGERON), tN THE NOT TO EXCEED AMOUNT OF $9,930,000; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE
DESIGN BUILD AGREEMENT WITH BERGERON, WHICH AGREEMENT
SHALL BE IN SUBSTANTIAL FORM TO THE CONTRACT ATTAGHED
HERETO AS EXHIBIT 1.
WHEREAS, on December 16, 2015, the City Commission directed the Administration to
prepare and issue an RFP seeking proposals for design build services for the West Avenue
Bridge over the Collins Canal with an option to include a pedestrian bridge at Lincoln Court over
Collins Canal; and
WHEREAS, on December 29, 2015, the City Administration issued Request for
Proposals No. 2016-062-KB (the "RFP"), with a proposal opening date of March 1, 2016; and
WHEREAS, a voluntary pre-proposal meeting was held on January 7,2O16; and
WHER.EAS, the Cityreceived one (1) proposal in responsetothe RFP, from Bergeron
Land Development, lnc. ("Bergeron"); and
WHEREAS, on January 25,2016, the City Manager, via Letter to Commission (LTC) No.
035-2016, appointed an Evaluation Cornmittee (the "Committee") to review the sole proposal,
and the Committee convened on March 2, 1016; and
WHEREAS, on March 9, 2016, the City Commission authorized the City Administration
to negotiate with Bergeron in order to get its price proposals closer to the City's estimates; and
WHEREAS, City staff met with Bergeron in different occasions during the months of
March and April 2016; and
WHEREAS, Bergeron and the City Administration have negotiated a modified,
negotiated price proposal, in the amount of $9,930,000, for all three components, including
contingencies: (1) the West Avenue Bridge work, estimated at $6,806,400; (2) Dade Boulevard
harmonization estimated at $1,729,000; and (3) Lincoln Court Pedestrian Bridge work,
estimated at $864,000; with a contingency of $430,000, and a $100,000 proposed permitting
allowance; and
WHEREAS, the original completion date for raising the travel lanes on Dade Boulevard
and completing the West Avenue Bridge and the Lincoln Court Pedestrian Bridge remain as
stated in the RFP; and
WHEREAS, the City Administration believes that the modified, negotiated, prlce
proposal is fair and more in line with current construction costs in Miami Beach; and
8
WHEREAS, the City Administration requests that the City Commission accept the
recommendation of the City Manager to award a contract to Bergeron, pursuant to RFP No.
2016-062-KB, in the amount of $9,930,000, and further authorize the Mayor and City Clerk to
execute the Design Build Agreement with Bergeron.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to award, pursuant to RFP
No. 2016-062-KB, the Design Build Contract for the West Avenue Bridge over Collins Canal, to
Bergeron Land Development, lnc. (Bergeron), in the not to exceed amount of $9,930,000; and
further authorize the Mayor and City Clerk to execute the Design Build Agreement with
Bergeron, which agreement shall be in substantial form to the contract attached hereto as
Exhibit 1.
PASSED AND ADOPTED this day of April 2016.
Philip Levine, Mayor
ATTEST:
'8["TBYiRBilB'& FOR EXECUNONRafael E. Granado, City Clerk
T:\AGENDA\2016\Aprill nPublic Works\ \RFP-2016-062-KB - West Avenue Bridge - Award Resolution.doc
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