20160518 SM1MIAMIBEACH
City Gommission Meeting
SUPPLEMENTAL MATERIAL 1
City Hall, Commission Chambers, 3'd Floor, 1700 Gonvention Genter Drive
May 18, 2016
Mayor Philip Levine
Commissioner John Elizabeth Alem6n
Commissioner Ricky Arriola
Com m issioner Kristen Rosen Gonzalez
Commissioner Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Vrsrt us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENT!ON ALL LOBBYISTS
Chapter 2, Article Vl!, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Gommittee, or any personnel as defined in the subject Code
sections. Copies of the City Code sections on lobbyists laws are available in the Office of the City
Clerk. Questions regarding the provisions of the Ordinance should be directed to the Office of the
City Attorney.
SUPPLEMENTAL AGENDA
R7 - Resolutions
R7E A Resolution Accepting The Recommendation Of The City Manager Pertaining To Award, Pursuant
To Request For Proposals (RFP) No. 201 6-042-KB, For Design/Build Services For Stormwater Pump
Station At Northeast Corner Of Convention Center Drive, To David ManciniAnd Sons lnc. (DMSI) ln
The Guaranteed Maximum Price (GMP) Of $5,398,019.00; And Further Authorizing The Mayor And
City Clerk To Execute A Design Build Agreement With DMSI.
(Procu remenVPu bl ic Works)
(Memorandum)
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COMMISSION ITEM SUMMARY
Gondensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO AWARD, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2016-042-KB, FOR DESTGN/BUTLD SERVIGES FOR STORMWATER
PUMP STATION AT NORTHEAST CORNER OF GONVENTION CENTER DRIVE, TO DAVID MANCINI AND SONS
lNC. (DMSI) lN THE GUARANTEED MAXIMUM PRICE (GMP) OF $5,398,019.00; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A DESIGN BUILD AGREEMENT wlTH DMSI
Build And Maintain lnfrastructure With Full Accountabi
Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
On December 16,2015, the City Commission approved the issuance of the subject RFP, which was advertised on December
18,2016. On February 4,2016 the City received proposals in response to the RFP from the following five (5) firms: Bergeron
Land Development, lnc., David Mancini & Sons, lnc., Lanzo Construction Company, Ric-Man Construction, lnc., and Ric-Man
lnternational, lnc. ln accordance with Section 287.055 of the Florida Statutes, the RFP provides for a two-step, phased
evaluation process. During Phase l, the evaluation committee considers proposers qualifications. During Phase ll, the
evaluation committee considers price and detailed technical proposals.
On February 8, 2016, the City Manager appointed the Evaluation Committee via LTC # 060-2016, which convened on February
17 ,2016 to consider proposals received under Phase l. On February 26,2016, after reviewing all the qualifications of each firm
and having considered the Evaluation Committee's comments and rankings, the City Manager approved for all firms submitting
proposals to be shortlisted for Phase ll consideration.
On March 26, 2016, the Administration issued Phase ll of the RFP process to the short-listed proposers. A pre-proposal
conference to provide information to the short-listed proposers was held on March 5, 2016. On May 9, 2016,2016, the City
received proposals in response to Phase ll of the RFP from all short-listed proposers.
The Evaluation Committee once again convened on May 10,2016 to consider the technical proposals received under Phase ll.
The Evaluation Committee ranked the Phase ll proposals as follows:
(1) Bergeron Land Development, lnc.;and
(1) Lanzo Construction Company; and
(1) David Mancini& Sons, lnc.; and
(4) Ric-Man Construction, lnc.; and
(5) Ric-Man lnternational, lnc.
As depicted above, a three-way tie for first place ranking has resulted from the Phase ll evaluation process between: Bergeron
Land Development, Lanzo Construction Co. and DMSI. All three firms are well qualified to complete the work. Additionally, the
pricing proposed by the three firms is relatively close with less than a 1% differential among the two firms submitting the lowest
costs, Bergeron and DMSI. After careful review of the results of the evaluation process, the Manager recommends awarding
the agreement to DMSI for the following reasons:
1. DMSI received a top-ranked raw score of 190.12 in the Phase ll evaluation process. Bergeron received a raw score of 189
and Lanzo received a raw score of 188.20.
2. DMSI has proposed a technical design that is in the best interest of the City. Where Bergeron has proposed a single wet
well design, DMSI has proposed a double wet well design which provides redundancy to the design. Accordingly, DMSI
design is in the best interest of the City.
For these reasons, the Manager recommends award to DMSI. Should the Administration be unsuccessful in executing an
agreement with DMSI, the Manager recommends an award to Bergeron and Lanzo, in this respective order based on the
overall raw scores received during the evaluation of proposals process.
RECOMMENDATION
the Resolution.
Advisory Board Recommendation :
Financial lnformation:
Source of
Funds:
OBPI
Amount Account
1 N/A
2
Total
Financial lmpact Summary: The cost of the related services, determined upon successful negotiations, are subject to
funds availabilitv aooroved throuoh the Citv's budoetino orocess.
AGENBA ITEITII
EATE# n,{tA&s$ffirAcH 3
MIAMI BEACH
City of Miqmi Beoch, I 700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMI MEMORANDUM
TO:Mayor Philip Levine and Members the City
FROM: Jimmy L. Morales, City Manager
DATE: May 18,2016
SUB.JECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE GITY OF
MIAMI BEAGH, FLORIDA, ACC NG THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO AWARD, PURSUANT TO REQUEST FOR
pRoposALS (RFp) NO. 2016-042-KB, FOR DESTGN/BUTLD SERVICES FOR
STORMWATER PUMP STATION AT NORTHEAST CORNER OF CONVENTION
GENTER DRIVE, TO DAVTD MANCINI AND SONS lNC. (DMSI) lN THE
GUARANTEED MAXIMUM PRICE (GMP) OF $5,398,019.00; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A DESIGN BUILD
AGREEMENT WITH DMSI.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTGOME SUPPORTED
Build And Maintain Priority lnfrastructure With Full Accountability
FUND!NG
The cost of the related services, determined upon successful negotiations, are subject to
funds availability approved through the City's budgeting process.
BACKGROUND
A pump station must be located at the southwest corner of Washington Avenue and Dade
Boulevard. lt is part of the ongoing effort the City of Miami Beach is currently undertaking to
perform improvements of the existing drainage conditions citywide to provide higher level of
service by reducing flooding due to: extreme high tides, increased rainfall depth, intensity and
distribution. The pump station will be designed to convey stormwater runoff resulting from a 5-
year 24-hour rainfall event. The pump station will serve the redevelopment of the Convention
Center, a major portion of the Lincoln Road District Projects, and will cover the area bordered
by Collins Canal to the north; Lincoln Lane South to the south; Collins Avenue to the east; and
Michigan Avenue to the west. Public Works prepared a Design Criteria Package (DCP) as
stipulated by the Florida Statutes to define the design and construction requirements for
development of construction documents by Design Build Firms and for submission of their
price proposals.
RFP PROCESS - PHASE I
On December 16, 2015, the City Commission directed the Administration to issue a Request
for Proposals (RFP) for Design/Build Services for Stormwater Pump Station at Northeast
Corner of Convention Center Drive. The RFP was released on December 18,2015, with an
opening date of February 4, 2016. A pre-proposal conference to provide information to the
proposers submitting a response was held on January 6, 2016.
ln accordance with Section 287.055, Flodda Statutes, the RFP provides for a two-step, phased
evaluation process. The Phase I selection process relates to the qualifications, experience
and availability of the proposers and key members of the design-build team, including the lead
designer and lead constructor. Only those Proposers short-listed during Phase I are
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Request For Proposals (RFP) No. 2016-042-KB, For Design/Build Services for Stormwater Pump
Station at Northeast Corner of Convention Center Drive
May '18, 2016
Page2
authorized to proceed to Phase ll of the RFP selection process, in which price and detailed
technical proposals based on the approved Design Criteria Package (the "DCP") will be
considered.
Under Phase l, the City received proposals in response to the RFP from the following five (5)
firms:. Bergeron Land Development, lnc.. David Mancini & Sons, lnc.o Lanzo Construction Company. Ric-Man Construction, lnc.o Ric-Man lnternational, lnc.
On February 8,2016, the City Manager appointed the Evaluation Committee via LTC # 060-
2016. The Evaluation Committee (the "Committee") consisted of the following individuals:o Carla Dixon, Capital Projects Coordinator, Capital lmprovement Program, City of Miami
Beach. Jose Rivas, Civil Engineer lll, Public Works Department, Engineering Division, City of
Miami Beacho Luis Soto, Civil Engineer lll, PublicWorks Department, Engineering
The following individuals were appointed as alternates:. Roger Buell, Assistant City Engineer, Public Works Department, Engineering Division, City
of Miami Beach. Olga Sanchez, Capital Projects Coordinator, Capital lmprovement Program, City of Miami
Beach
The Committee convened on February 17, 2016 to consider proposals received under Phase
l. The Committee was provided an overview of the project, information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
provided general information on the scope of services, references, and a copy of each
proposal. The Committee was instructed to score and rank each proposal pursuant to the
evaluation criteria established in the RFP. The evaluation process resulted in the ranking of
proposers as indicated below.
PHASE !
EEOF... (RfFJ
I r ris Soio Ra nki no lose Rivas Rrnkind aarla Dixon Renkino
LOW
AGGREGATE
TNTAI C Rank
3eroeron Land DeveloDment o?2 88 81 o 2
lic-Man lntemalional lnc.72 4 g3 2 73 5 11 5
ann Consinntion Co '76 94 77 I 2
lic-Man (]onrlnnti6n ln.5 92 3 7R 2 .to 4
David Mancini and Sons lnc.88 92 78 2 6 1
5
Request For Proposals (RFP) No. 2016-042-KB, For Design/Build Services for Stormwater Pump
Station at Northeast Corner of Convention Center Drive
May 18,2016
Page 3
On February 26, 2016, after reviewing all the qualifications of each firm and having considered
the Evaluation Committee's comments and rankings, the City Manager approved for all firms
submitting proposals to be shortlisted for Phase ll consideration, including: Bergeron Land
Development, lnc., David Mancini & Sons, lnc., Lanzo Construction Company, Ric-Man
Construction, lnc., and Ric-Man lnternational, lnc.
RFP PROCESS - PHASE II
On March 23,2016, the Procurement Department issued Phase ll of the RFP process to the
short-listed proposers. A pre-proposal conference to provide information to the short-listed
proposers was held on March 5, 2016. On May 9, 2016, the City received proposals in
response to Phase ll of the RFP from the two short-listed proposers:
o Bergeron Land Development, lnc.
. David Mancini & Sons, lnc.
. Lanzo Construction Company
. Ric-Man Construction, lnc.. Ric-Man lnternational, lnc.
The Evaluation Committee, appointed by the City Manager via LTC # 060-2016, convened on
May 10, 2016 to consider the technical proposals received under Phase ll. Ms. Carla Dixon
and Ms. Olga Sanchez the alternate were unable to attend. The Committee was provided an
overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government Sunshine Law. The Committee was also provided general information on the
scope of services, a copy of each proposal, and engaged in a question and answer session
with each proposer. The Committee was instructed to score and rank each proposal pursuant
to the evaluation criteria established in the RFP for Phase ll. The evaluation process resulted
in the ranking of proposers as indicated below.
PHASE II
Luis Soto Rankinq Jose Rivas Rankino
LOW
AGGREGATE
TrrTAI S Rank
Seroeron Land Develoornent 97 2 92 2 4 1
Ric-Man lntemational lnc.83.17 5 80.17 5 '10 5
-anzo Construction Co.97.1 1 91 .1 3 4 1
Ric-Man Construction lnc.90.73 4 85.73 4 8 4
David Mancini and Sons lnc.96.s6 3 93.56 1 4 1
rroooser Lump Sum Cost
3eroeron Land Develoornent $5,350,169.00
Ric-Man lnternational I nc s7.196.427.70
Lanzo Construction Co.$5.679.850.00
Ric-Man Construction lnc.s6.568.''155.00
David Mancini and Sons lnc.$5.398.019.00
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Request For Proposals (RFP) No. 2016-042-KB, For Design/Build Services for Stormwater Pump
Station at Northeast Corner of Convention Center Drive
May 18,20'16
Page 4
MANAGER'S DUE DILlGENCE & RECOMMENDATION
As depicted in the table above, a three-way tie for first place ranking has resulted from the
Phase ll evaluation process between: Bergeron Land Development, Lanzo Construction Co.
and DMSI. All three firms are well qualified to complete the work. Additionally, the pricing
proposed by the three firms is relatively close with less than a 1o/o ditferential among the two
firms submitting the lowest costs, Bergeron and DMSI. After careful review of the results of the
evaluation process, I recommend awarding the agreement to DMSI for the following reasons:
1. DMSI received a top-ranked raw score of 190.12 in the Phase ll evaluation process.
Bergeron received a raw score of 189 and Lanzo received a raw score of 188.20.
2. DMSI has proposed a technical design that is in the best interest of the City. Where
Bergeron has proposed a single wet well design, DMSI has proposed a double wet well
design which provides redundancy to the design. Accordingly, DMSI design is in the
best interest of the City.
For these reasons, I recommend award to DMSI. Should the Administration be unsuccessful in
executing an agreement with DMSI, I recommend an award to Bergeron and Lanzo, in this
respective order based on the overall raw scores received during the evaluation of proposals
process.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager to award David Mancini and
Sons, lnc., pursuant to Request for Proposals (RFP) No. 2016-042-KB for Design/Build
Services for Stormwater Pump Station at Northeast Corner of Convention Center Drive in the
amount of $5,398,019; and authorize the Mayor and City Clerk to execute a Design Build
Agreement with David Mancini and Sons, lnc.
JLM / Mr td€t eo txeLt
T:\AGENDA\2016\May\Procurement - May 18\RFP 2016-042-KB MBCC Pump Station\2o16-042-KB RFP - Design Build Servicesfor MBCC Pump
Station (Phase ll)- Memo.docx
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